HomeMy WebLinkAbout07-15-2013 CITY COUNCIL AGENDA
City Council Meeting
July 15, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE
A.Public Hearings - (No public hearing is scheduled for this evening.)
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (There is no correspondence for Council review.)
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1.July 8, 2013 Minutes Peloza
B.Planning & Community Development
1.July 8, 2013 Minutes Backus
C.Public Works
1.July 1, 2013 Minutes Wagner
D.Finance
1.July 1, 2013 Minutes Partridge
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
Page 1 of 117
A.Minutes of the July 1, 2013 Regular Meeting
B.Claims Vouchers Partridge Coleman
Claims voucher numbers 423627 through 423631 and voucher numbers 423633
through 424164 in the amount of $2,343,656.18 and dated July 15, 2013.
C.Claims Vouchers Partridge Coleman
Claims voucher number 423632 in the amount of $32,983.22 and dated July 15,
2013.
D.Payroll Vouchers Partridge Coleman
Payroll check numbers 533930 through 533974 in the amount of $873,883.66
and electronic deposit transmissions in the amount of $1,234,234.38 for a grand
total of $2,108,118.04 for the period covering June 27, 2013 to July 10, 2013.
E.Public Works Project No. CP0616 Backus Dowdy
City Council approve Final Pay Estimate No. 3 to Contract No. 12-21 in the
amount of $0.00 and accept construction of Project No. CP0616 Downtown
Pedestrian Kiosks.
F.Public Works Project No. CP0912 Wagner Dowdy
City Council grant permission to advertise for bids for Project No. CP0912,
Citywide Guardrail Improvements Project.
G.Public Works Project No. CP1207 Wagner Dowdy
City Council grant permission to advertise for bids for Project No. CP1207, D
Street Utility Improvements.
V.UNFINISHED BUSINESS - (There is no unfinished business.)
VI.NEW BUSINESS - (There is no new business.)
VII.RESOLUTIONS
A.Resolution No. 4971 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute a Payback Agreement for a Developer’s Extension (Kersey
Water Improvements) between the City of Auburn and Kersey 3 LLC
B.Resolution No. 4972 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute a Payback Agreement for a Developer’s Extension (Kersey
Sewer Extension) between the City of Auburn and Kersey 3 LLC
C.Resolution No. 4973 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor and City Clerk to execute an agreement between the City of Auburn
and the lowest responsible bidder for Public Works Contract Number 13-07
Project Number CP1120 Lea Hill Safe Routes to School Improvements
D.Resolution No. 4975 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to award and execute an agreement with the lowest responsible bidder
Page 2 of 117
for construction of Public Works Contract Number 13-06 for Project Number
CP1302, 2013 Pavement, Patching, Chipseal, and Overlay Project
VIII.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A.From the Council
B.From the Mayor
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available
for review at the City Clerk's Office.
Page 3 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 8, 2013 Minutes
Date:
July 11, 2013
Department:
Police
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:July 15, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 4 of 117
Municipal Services Committee
July 8, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:31 p.m. in the City Hall
Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant
Chief of Police Bill Pierson, Finance Director Shelley Coleman, Police
Secretary/Scribe Heather Shaw. Others present: Auburn Reporter
representative Robert Whale and citizen Yolanda Trout.
B. Announcements
C. Agenda Modifications
DISCUSSION ITEM:
A. Contract for Engineering Services at Airport to be pulled from the
agenda.
II. CONSENT AGENDA
A. June 24, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Contract for Engineering Services at Airport (Coleman)
Finance Director Shelley Coleman provided a brief recap on the
contract for engineering services at the airport. They completed
interviews and made a selection for a candidate. They are currently in
the process for a contract.
B. Animal Control and Rescue - Quarterly Report (Lee)
Page 1 of 2
MS.1 Page 5 of 117
Police Chief Bob Lee and Assistant Police Chief Bill Pierson updated
the Municipal Services Committee (MSC) on the Auburn Animal
Control second quarter review. Assistant Chief Pierson answered
questions from the board regarding whether Animal Control could be
reached via directly. Valley Communications is dispatching calls
directly to the officer. 911 calls are steadily coming in and the animal
control officer is becoming busier in this second quarter as he is
becoming more comfortable with the city and call volumes are rising.
The Animal Control Officer completed his state training. Chair Peloza
requested that the non-domestic calls be defined to include what type
of non-domestic animals the officer was being called out to. Member
Partridge questioned whether the citations written were being handled
at the court level and what the status was on some of those citations.
Because the citations are being handled at the court level, it is
unknown what the outcome is on them. Assistant Chief Pierson
informed the committee that Animal Control entered into a contract
with Sumner Veterinary Clinic to control cost due to bills received from
local clinics running rather high at times. The contract includes a cap
of $150/per animal where the owner is not located. A prior meeting
took place with local clinics regarding a possible contract. The local
clinics were not interested.
C. Project Matrix
The following updates were made to the Project Matrix:
Item 21P: Project Description amended.
Item 21P: Review date added.
Item 21P: Status updated.
IV. ADJOURNMENT
The meeting was adjourned at 3:45 p.m. The next regular meeting is
scheduled for Monday, July 22, 2013 at 3:30 p.m. in the City Hall
Conference Room 3, City Hall, 25 W. Main Street, Auburn, WA.
Page 2 of 2
MS.1 Page 6 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 8, 2013 Minutes
Date:
July 9, 2013
Department:
Planning and Development
Attachments:
July 8, 2013 Draft Minute
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:
Meeting Date:July 15, 2013 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 7 of 117
Planning and Community
Development
July 8, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Councilmember Osborne (sitting in for Vice-
Chair Holman), and Member Largo Wales were present. Vice-Chair
Holman is excused. Also present were Interim Planning and
Development Director Jeff Tate, Planning Manager Elizabeth
Chamberlain, Project Engineer Ryan Vondrak, Traffic Engineer James
Webb, and Planning and Development Secretary Tina Kriss.
Members of the audience present: Scot Pondelick, Planning
Commissioner Yolanda Trout, Jean Lix, Russ Campbell, Susan
Weihe, Hank Galmish, and Robert Whale of the Auburn Reporter.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes - June 24, 2013 (Tate)
Member Wales moved to approved the June 24, 2013 meeting
minutes as written, Chair Backus concurred.
Motion carried unanimously. 2-0
III. ACTION
A. Public Works Project No. CP0616 (Vondrak)
Approve Final Pay Estimate No. 3 to Contract No. 12-21 in the Amount
of $0.00 and Accept Construction of Project No. CP0616 Downtown
Pedestrian Kiosks.
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PCD.1 Page 8 of 117
Project Engineer Ryan Vondrak provided a briefing of Public Works
Project No. CP0616. The Downtown Pedestrian Kiosks project
constructed 3 kiosks at 1) W Main Street and the Interurban Trail, 2)
1st ST SW and S Division Street, and 3) The Transit
Center. Construction was consistent with the budget. Committee and
staff reviewed the locations and costs of the kiosks. The Committee
discussed the design, expense and locations of additional kiosks.
Councilmember Osborne moved and Member Wales seconded to
recommend City Council approve Final Pay Estimate No. 3 to Contract
No. 12-21, Project No. CP0616, Downtown Pedestrian Kiosks.
Motion carried unanimously. 3-0
B. Resolution No. 4965 - The Outlet Collection Street Name Change
(Tate)
Planning Manager Elizabeth Chamberlain provided a brief background
on Resolution No. 4965. As part of the rebranding of the Supermall to
the Outlet Collection Glimcher has requested renaming the
private street name from "Supermall" to "Outlet Collection".
Member Wales moved and Councilmember Osborne seconded to to
recommend City Council adopt Resolution No. 4965.
Motion carried unanimously. 3-0
IV. DISCUSSION ITEMS
A. Transportation Impact Fees (Webb)
Traffic Engineer James Webb provided the Committee with staff's
recommendations for updating the Transportation Impact Fee
(TIP) program. A handout with changes recommended by the Public
Works Committee to the Auburn 2013 Draft Transportation Impact Fee
Table and Page 19 of the Transportation Impact Fee Rate Schedule
were provided. The Committee and staff reviewed the changes to the
traffic impact fee rate schedule and the fee comparisons to other
nearby cities.
Traffic Engineer Webb explained the updates assist the program in
being consistent with the projects funding needs identified in the
adopted 2014-2019 TIP.
Staff will be taking this back to the Public Works Committee for action
on July 15, 2013 and forward to Council the same evening if the
Committee is supportive of the updates.
B. Proposed Amendment to Auburn City Code Title 18 (Chamberlain)
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PCD.1 Page 9 of 117
Planning Manager Elizabeth Chamberlain provided the Committee
with background information regarding the proposed amendment to
Auburn City Code (ACC) Title 18.
After meeting with the Planning and Community Development
Committee (PCDC) on June 24, 2013 regarding an amendment to the
definition of "family" in Auburn City Code Title 18, Committee
expressed a concern in making any changes to the definition of
“family” and requested staff look at alternatives, possibly removing the
definition of “family” altogether.
The Committee and staff reviewed and discussed several options in
the approach to address student/rental housing and boardinghouses
within ACC. The Committee agreed that they would not break the
project into two phases but that they would immediately begin to
review all the code amendments needed to address student/rental
housing at one time. Committee and staff provided the following action
steps:
• The Committee is supportive of holding Special PCDC meetings, if needed,
to address student/rental housing and discuss code and policy changes.
• The Committee is supportive of staff working with the City of Auburn’s Legal
Department to develop a standardized protocol for the code enforcement of
rental housing. As part of the process, code updates may be recommended
to establish some additional tools, staff will bring any recommendations
forward to the Committee as needed.
• The Committee would like staff to discuss updating the Auburn City
Business License form to include student rentals as part of the updates.
• The Committee would like to discuss the option of limiting the number of
people in a rental houses based on the square footage of the rental.
• The Committee would like to discuss the option of eliminating a business
license if the owner is non-compliant with ACC regarding rental housing
regulations.
• The Committee recommends that staff develop a program task list for future
discussions on student/rental housing.
Chair Backus invited the audience members wishing to speak on this
topic to come forward.
Hang Galmish, 12443 SE 318th Way, Auburn.
Mr. Galmish thanked the Committee for taking the student/rental
housing issues seriously. He emphasized that in addition to respecting
students it is important to respect the property owners home values
Page 3 of 5
PCD.1 Page 10 of 117
and quality of life. The cost of having student rental housing has
weighed heavily on the homeowners, the property value and quality of
life have diminished.
Russ Campbell, 31606 126th Ave SE, Auburn.
Mr. Campbell stated in August of 2010 he came to the City to complain
about student/rental housing safety issues. He emphasized that if the
issues can not be resolved by August or September of 2013, the City
should continue to resolve the issue rather than waiting another year.
Mr. Campbell stated he met with Cyndi Rapier of GRCC and she
stated that the college is no longer promoting, advertising, or
recommending students use the homeshare program. If the program is
continuing it is likely through private individuals.
The Committee emphasized that the intent is not to preclude someone
from generating revenue in a rental home as long as the rental home
is in compliance with ACC in an appropriate way.
Jean Lix, 31606 126th Ave SE, Auburn.
Ms. Lix stated that she has lived in her Lea Hill home since 1983 as a
single parent. She thought the purchase of a single-family home near
a community college would be beneficial. She now believes there at
least 10 student rental homes in phase one and two of her sub-
division. Ms. Lix believes the neighborhood has changed and been
highly impacted. She believes the economic benefits drive the student
rentals and that code enforcement of the single-family homes needs to
be increased.
Susan Weihe, 11849 SE 323rd PL, Auburn.
Ms. Weihe stated she has lived in her home for over 36 years. Her
property abuts a GRCC greenbelt and is next to a rental that seems
like a dorm. The greenbelt is now opened for students to go to and
from the college causing a steady stream of traffic. She made a call to
GRCC security regarding the issues, they did not make a site visit. On
Ms. Weihe's behalf Mr. Campbell called security and brought them on
site to address the problem. In addition to daylight activity there is a
steady stream in the evening 7 days per week, with all ages
(individuals she does not believe are students). Ms. Weihe
stated “education is the great equalizer” but the quality of life to the
neighborhood is being impacted and the property values are lower.
Ms. Weihe emphasized if GRCC is bringing students to the
neighborhood the college should have a plan in place to be
responsible for the students without an impact to the community.
C. Director's Report (Tate)
Interim Planning and Development Director Jeff Tate provided
handouts with annual mid-point statistics (June 30 for the years 2000 -
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PCD.1 Page 11 of 117
2013) on single-family residential and commercial permits issued and
the construction valuation of those permits. The City will be conducting
an inventory of land to be developed within the City to determine future
development. Committee and staff discussed the City’s development
activity.
D. PCDC Status Matrix (Tate)
There were no changes or additions to the matrix.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community development Committee, the meeting was adjourned at 6:35
p.m.
DATED THIS ___________ day of ______________________, 2013.
_____________________________________
Nancy Backus - Chair
_____________________________________
Tina Kriss - Planning Secretary
Page 5 of 5
PCD.1 Page 12 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 1, 2013 Minutes
Date:
July 10, 2013
Department:
Public Works
Attachments:
July 1, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:July 15, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 13 of 117
Public Works Committee
July 1, 2013 - 3:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #1, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborn were
present. Also present during the meeting were: Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp,
Transportation Manager Pablo Para, Maintenance and Operations
Manager Randy Bailey, Interim Planning & Development Director Jeff
Tate, City Attorney Dan Heid, Senior Project Engineer Jacob
Sweeting, Project Engineer Seth Wickstrom, Traffic Engineer James
Webb, Street Systems Engineer Jai Carter, Transportation Operations
Engineer Scott Nutter, Planning Manager Elizabeth Chamberlain, and
Public Works Secretary Jennifer Cusmir.
Members of the public in attendance included: Scott Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one modification to the agenda which added Resolution
No. 4962 and Resolution No. 4969 to the Resolutions for action and
Resolution No. 4970 for discussion.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for June 17, 2013.
Motion carried 3-0.
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PW.1 Page 14 of 117
B. Public Works Project No. CP1103 (Sweeting)
132nd Ave SE Tacoma Pipeline 5 Intertie Improvements
Senior Project Engineer Sweeting was present. There were no
questions or comments from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 6 to Contract No. 12-01 and accept construction of
Project No. CP1103, 132nd Avenue SE Tacoma Pipeline 5 Intertie
Improvements.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4966 (Nutter)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a State Grant to be Administered
through the Washington Traffic Safety Commission for the School
Zone Flashing Beacon Project
Transportation Operations Engineer Nutter explained that the grant will
fund the purchase of clocks that will be installed in the School Zone
Flashing Beacons. The new clocks will provide coordinated wireless
connections among flashers at each school location and staff will have
the ability to monitor them remotely as individual telecommunication
connections for each site are made available back to City Hall.
Assistant Director/City Engineer Selle explained that the schools
provide the staff their schedules and staff programs the flashing
beacons accordingly, in response to a question asked by Chairman
Wagner.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4966.
Motion carried 3-0.
B. Resolution No. 4969* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Declaring an
Emergency with Respect to Repair of the Storm Drainage Facilities at the Hidden
Valley Vista Drainage Basin
The Committee and staff reviewed the vicinity map and aerial
map. Director Dowdy and Utilities Engineer Repp identified the
drainage basin and facilities on the maps.
Page 2 of 10
PW.1 Page 15 of 117
Assistant Director/City Engineer Selle noted areas of pipe failure and
slope erosion and explained steps staff has taken to investigate the
condition of the storm drainage pipe and to temporarily control flows
within the system. The existing pipe is old corrugated metal pipe that
was installed prior to the City’s annexation of the area. There is
currently an extensive amount of root intrusion in the system. The
condition of the pipe is causing very serious problems with the control
of drainage down the hillside and staff is recommending an immediate
replacement of the system.
Assistant Director/City Engineer Selle explained that staff is
determining whether or not to follow the existing alignment of the
facilities or to change the alignment, in response to a question asked
by Vice-Chair Peloza.
Assistant Director/City Engineer Selle spoke about the possible
acquisition of new easements if a different alignment of the system is
deemed necessary, in response to a question asked by Member
Osborne.
Chairman Wagner asked if the City will be required to install any water
treatment facilities. Assistant Director/City Engineer Selle answered
that the City will not have to address water quality but that energy
dissipation of the high velocity flows will likely be needed. Assistant
Director/City Engineer Selle stated that the City will not be changing
the discharge amount, flow, quality, etc. and therefore improvements
to detention or treatment are not required.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner regarding the project’s budget. Assistant
Director/City Engineer Selle also stated, in a response to a question
from Chairman Wagner that the repairs will not be able to be
completed prior to the winter months if the project goes through a
typical design and bid process. Staff feels that the system in its
existing condition may not hold up through another winter season and
is very concerned about the potential impacts of a failure in this
location, hence the staff recommendation of declaration of an
emergency repair.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4969.
Motion carried 3-0.
C. Resolution No. 4962* (Wickstrom)
A Resolution of the City Council of the City of Auburn, Washington,
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PW.1 Page 16 of 117
Authorizing the Mayor and City Clerk to Execute a License Agreement
Between the City of Auburn and Boeing for At-Grade Crossing
Assistant Director/City Engineer Selle stated that staff acknowledges
that when the GSA property is developed utility lines will need to cross
through the easement and the City will have the ability to do so with
this agreement, in response to a question asked by Chairman
Wagner.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner regarding the parameters of the licensing
agreement.
Member Osborne asked about funding. Assistant Director/City
Engineer Selle stated that there is a fee of $200.00 per year for the
right to have the crossing which will be a general fund.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4962.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6469 (Tate)
Ordinance No. 6469 – 2012 International Building Code
Interim Planning Director Tate provided background information
regarding the ordinance and the City’s and State’s building code.
Tate explained that the International Building Codes, adopted by
Washington State, are updated every three years. Following the
update of the international codes, in Washington State, the
Washington State Building Code Council reviews the international
codes and determines what is appropriate for amendment on a
statewide basis. When the State Building Code Council took its action
in May 2013, the statute states that the new building code goes into
affect July 1st.
Interim Planning Director Tate stated that the draft amendments of title
15 are to change all of the references from 2009 to 2012 international
codes and to update the City’s procedural requirements and standards
for processing application, reviewing for completeness and
determining fees. Tate noted that the amendments being presented
have gone through the Planning Commission and Public Hearing
processes and have also been reviewed by the Planning and
Community Development Committee.
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PW.1 Page 17 of 117
Tate stated the three substantive changes are the establishment of
language for how the City determines the request for refund following
the issuance of a permit, the establishment of the authority to
determine permit fees differently for work done without a permit, and
provides clarification regarding building officials’ decision making when
it comes to issuing a final certificate of occupancy.
Interim Planning Director Tate responded to a question asked by Vice-
Chair Peloza regarding rental occupancy.
Interim Planning Director responded to a question asked by Member
Osborne regarding additional updates that may be made to the
existing building code, following staff review and discussion.
Chairman Wagner asked if City staff had any opportunity to provide
the State with input in regard to the building code updates. Tate
answered that the City has been active in the code update process.
Interim Planning Director Tate answered questions asked by
Chairman Wagner regarding the Governor appointment State Building
Code Council.
At the request of Vice-Chair Peloza, Tate discussed the benefits of the
City being a member of ICLEI.
Interim Planning Director Tate discussed the International Green
Construction Code and responded to questions asked by Chairman
Wagner regarding building sustainability guidance.
Chairman Wagner asked for a Public Works executive summary of the
chapter regarding green building code.
B. Transportation Impact Fees (Webb)
Transportation Manager Para stated that there are a few downtown
blocks that are exempt to transportation fees, which will be in place
until June 2014, in response to a question asked by Member
Osborne.
Chairman Wagner stated that he supports the draft transportation
impact fees, specifically the downtown fees, presented by staff.
Transportation Manager Para responded to questions asked by
Member Osborne regarding the rates listed in the
Ordinance. Transportation Manager Para spoke about the
acknowledgment of the lower trip generation produced by transit
related uses and uses in close. to proximity to the Transit Station
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PW.1 Page 18 of 117
Transportation Manager Para stated a lot of surrounding City’s are
using the same model as the City of Auburn, to recognize the lower
traffic impacts based on proximity to transit stations.
The Committee and staff discussed the deduction in fees in the
downtown area versus the benefit of potential economic growth.
Traffic Engineer Webb explained how the trip rate is calculated for
particular uses, in response to a question asked by Chairman
Wagner.
Traffic Engineer Webb responded that the trip rate for general light
industrial and general heavy industrial uses were combined in the old
impact fee program under “industrial use” with one rate and staff has
updated the trip rate table, adding some uses, following questions
asked by Chairman Wagner.
Traffic Engineer Webb responded to questions asked by Chairman
Wagner and Member Osborne regarding the increase in the trip rate
for espresso stands.
The Committee and staff discussed the transportation impact fee
comparisons to other cities.
Chairman Wagner spoke about the trip generation fee for a
“manufacturing village” where more residents would live within walking
distance of their employment and asked that Public Works and
Planning staff work together in updating those types of fees. Staff
explained how the traffic analyses are reviewed to identify
impacts. One of the things considered when calculating trip generation
is internalization, which would apply to larger developments that
include retail/office space as well as residential.
Transportation Manager Para stated that part of the impact fee
process is for the projects on the impact fee list to be updated with
new projects added and completed projects removed. Transportation
Manager Para stated that the estimated cost of the projects on the list
are utilized to determine the amount of the impact fees and the City
may only spend collected impact fees on those projects listed.
Transportation Manager Para responded to questions asked by
Chairman Wagner regarding the change in status of the Kersey Way
project in the Transportation Improvement Program (TIP).
Transportation Manager Para stated the draft transportation impact
fees will be reviewed by the Planning and Community Development
Committee and then be brought back to the Public Works Committee
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PW.1 Page 19 of 117
for action.
Transportation Manager Para and Traffic Engineer Webb responded
to questions asked by Member Osborne regarding the modeling for
the impact fee program and the work performed by staff and the
consultants.
The Committee and staff discussed the proposed fees for the
downtown area and potential for economic growth.
C. Capital Project Status Report (Gaub)
Item 10 – CP1302 – 2013 Pavement Patching, Chipseal, and Overlay
Project: Assistant City Engineer Gaub stated that staff identified the
potential budget need for this project during the request for permission
to advertise it and there will likely need to be a budget adjustment
within the 105 fund. The actual amount will be based of the bid
results.
Item 21 – CP1122 – 30th Street NE Storm Improvements: Vice-Chair
Peloza asked about the change to the design completion
date. Assistant City Engineer Gaub stated the original scheduled
design completion was August but the consultant has had some
challenges with the line’s alignment through a congested corridor,
delaying the design schedule slightly.
The Committee asked for schedule delays be noted in the Status field
of the report.
Member Osborne asked if the project completion date will be
adjusted. Assistant City Engineer Gaub stated once the consultant is
further along in design, staff will have a better estimate for the final
construction schedule.
D. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Assistant City Engineer Gaub noted that the State had provided dates
for the closure of the Neely Bridge over Green River SR18, July 26th
through July 29th.
E. Activities Matrix (Dowdy)
Item E – Comprehensive Transportation Plan Update: Chairman
Wagner asked how detailed the July 15th Committee presentation will
be. Transportation Manager Para answered that staff is planning to
discuss only the level of service policies with the Committee.
Item J – King County Flood Insurance Mailers – Quality Check: Vice-
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PW.1 Page 20 of 117
Chair Peloza asked that the status be updated to read,
“Councilmember von Reichbauer to Councilmember Dunn requesting
notification to Auburn residents.”
Item K – Street Lamp Installation 112th & 295th
Streets: Transportation Manager Para stated that he has not heard
anything from PSE as to the cost. Vice-Chair Peloza asked staff to
follow up with PSE.
F. Resolution No. 4970* (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
Approving and Interlocal Agreement Between the City of Auburn and
the City of Pacific for Municipal Services
Resolution No. 4970 was discussed prior to Discussion Item A.
City Attorney Heid explained that the City of Pacific provided the City
of Auburn (the City) some preliminary ideas of the support they may
need, but they wanted to have the opportunity to negotiate additional
services as they put their city administrative infrastructure back
together. It has been made very clear that is the City provides support
to the City of Pacific, it will be done so at a full cost recovery to the
City.
Chairman Wagner asked if the financial reports that have come out of
the City of Pacific are reliable. Heid answered that he can not say if
they are completely reliable, but the City will make sure the costs
incurred are expected to be paid by the City of Pacific.
City Attorney Heid stated that staff is asked that the Mayor be given
some authority to work on and negotiate the specifics of a payment
schedule, in response to questions asked by Chairman
Wagner. Chairman Wagner asked that 30-day remittance of payment
language be included in the contract.
Chairman Wagner spoke about potential impacts to the Public Works
project schedule. Assistant Director/City Engineer Selle stated when
the City of Pacific comes to Auburn with a request, staff will evaluate
the request, make a recommendation to the Mayor and the Mayor can
then make the determination of whether or not support will be
provided. Selle continued, explaining that type of assistance staff can
readily provide.
Chairman Wagner asked that language be included in the resolution
providing guidance to the Mayor, stating that as the terms are
negotiated, the City will not allow negative impacts on Auburn’s own
project schedule. City Attorney Heid stated that language can be
included. City Attorney Heid stated that the agreement would not
Page 8 of 10
PW.1 Page 21 of 117
exclude the possibility of Auburn hiring additional staff to provide
support, however it would be on a full cost recovery, in response to a
question asked by Member Osborne. Member Osborne stated that
cost recovery was not his primary concern, but rather the workload
and burden to City of Auburn employees.
The Committee and staff discussed the possibility of having to
hire. Chairman Wagner asked that language be added to the
resolution stating that if additional human resources are required, it
would be on a consultant only basis. The Committee agreed.
City Attorney Heid answered questions asked by Vice-Chair Peloza
regarding the agreement and future negotiated terms which will be
included in the exhibits.
Chairman Wagner asked if the Finance Committee will be overseeing
the agreement since they will be the action committee. City Attorney
Heid stated that the Mayor is the administrator of the agreement. The
Committee and City Attorney Heid discussed which committee should
provide oversight for the agreement. Heid noted that oversight is a
Council decision. Chairman Wagner asked that it be included that
there be the right reserved, for internal purposes, to allow an oversight
committee that may be different than the Finance Committee.
Chairman Wagner asked if the City of Pacific will be needing mostly
Public Works engineering support, IT support, Planning or clerical
support. Assistant Director/City Engineer Selle answered that Pacific
does not yet know what type of support will be needed.
Member Osborne spoke about liability. The Committee reaches a
consensus that the about of liability should be increased. City Attorney
Heid stated that he will present the Committee’s concern to the
Finance Committee and City Council.
Assistant Director/City Engineer Selle pointed out that the City of
Pacific is also working on entering into other interlocal agreements
with other jurisdictions, so they will not be solely reliant on the City of
Auburn.
The Committee and City Attorney Heid continued discussion regarding
the responsibility of the oversight of the agreement.
The Committee is in support of adoption of Resolution No. 4970, as
amended.
V. ADJOURNMENT
There being no further business to come before the Public Works
Page 9 of 10
PW.1 Page 22 of 117
Committee, the meeting was adjourned at 5:09 p.m.
Approved this 15th day of July, 2013.
Page 10 of 10
PW.1 Page 23 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
July 1, 2013 Minutes
Date:
July 9, 2013
Department:
Administration
Attachments:
7-1-2013 minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:July 15, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 24 of 117
Finance Committee
July 1, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
City officials and staff members present included: Mayor Peter B.
Lewis, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution No. 4969 and Resolution No. 4970 were added
as discussion items and Resolution No. 4963 was added as an action
item.
II. CONSENT AGENDA
A. Minutes of the June 17, 2013 Regular Meeting
Member Holman moved and Vice Chair Wales seconded to approve
the minutes as submitted.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 423291 through 423626, in the amount of
$1,305,250.22,and dated July 1, 2013.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims voucher 423469 (City Hall Remodel Phase I) .
Director Coleman informed the Committee claims voucher 423514 had
been pulled, the bill was for tax preparation for the White River
Page 1 of 4
FN.1 Page 25 of 117
Historical Society.
Vice Chair Wales moved and Member Holman seconded to approve
and forward claims and payroll vouchers to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533890 through 533929 in the amount of
$278,876.27 electronic deposit transmissions in the amount of
$1,254,062.66 for a grand total of $1,532,938.93 for the period
covering June 13, 2013 to June 26, 2013.
See claims vouchers above for action on payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4970
A Resolution of the City Council of the City of Auburn, Washington,
approving an interlocal agreement between the City of Auburn and the
City of Pacific for municipal services
City Attorney Heid presented Resolution No. 4970, approving an
interlocal agreement between the City of Auburn and the City of
Pacific for municipal services. A revised resolution and agreement
were provided to the Committee.
Mayor Lewis stated the City will receive full cost recovery and will only
negotiate duties that will not impact the City's current level of service.
The City will not hire additional employees to complete the work
contracted from the City of Pacific. The City of Pacific is in need of
assistance to bridge the gap left by the recall of their Mayor. Most of
the services provided to Pacific will not extend past the end of 2013.
Vice Chair Wales expressed concern for the level of service currently
provided to the citizens of Auburn. Chair Partridge ask how the City of
Pacific has been meeting these needs currently. Mayor Lewis stated
the City Council of Pacific is unaware of the extent of the need for
assistance, currently they are taking the steps necessary to keep the
City running during the transition from the recalled Mayor to the new
Mayor. Member Holman asked if the interlocal agreement would put
the City of Auburn at greater risk for litigation. City Attorney Heid
stated he saw no increased risk of liability.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4970 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
Page 2 of 4
FN.1 Page 26 of 117
IV. DISCUSSION ITEMS
A. Resolution No. 4966 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a state grant to be administered
through the Washington Traffic Safety Commission for the School
Zone Flashing Beacon Project
Director Dowdy presented Resolution No. 4966 authorizing the Mayor
to accept a state grant to be administered through the Washington
Traffic Safety Commission for the School Zone Flashing Beacon
Project. The grant will allow the City to automate the flashing beacons
in school zones allowing staff to control the beacon from a computer at
City Hall.
Vice-Chair Wales stated automating the beacons will increase
accuracy. Chair Partridge noted the schools will still have to notify City
of schedule changes.
B. Resolution No. 4967 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
declaring that the City of Auburn, Washington, is officially a Purple
Heart City
City Attorney Heid introduced Resolution No. 4967 declaring that the
City of Auburn, Washington, is officially a Purple Heart City. Mayor
Lewis patterned the resolution after other cities across the country
adopting similar resolutions. The resolution provides extra recognition
to those who have been hurt or killed in service for their country.
Chair Partridge asked what changes would be seen within the City if
the resolution is approved by Council. City Attorney Heid said there
may not be any recognizable changes, the City may put up signs that
recognize the City of Auburn as a Purple Heart City. The recognition is
a continuation of the City's efforts to recognize veterans and their
contributions.
C. Resolution 4962
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a license agreement
between the City of Auburn and Boeing for at-grade crossing
Director Dowdy presented Resolution No. 4962, authorizing a license
agreement between the City of Auburn and Boeing for at-grade
crossing. This agreement will allow the City to create a crossing
across the railroad tracks to the City owned property.
Chair Partridge stated the $200.00 a year payment seems nominal
and once the agreement is in place the City can move forward
Page 3 of 4
FN.1 Page 27 of 117
with projects at the property.
D. Resolution No. 4969
A Resolution of the City Council of the City of Auburn, Washington,
declaring an emergency with respect to repair of the storm drainage
facilities at the Hidden Valley Vista Drainage Basin
Director Dowdy presented Resolution No. 4969, declaring an
emergency with respect to repair of the storm drainage facilities at the
Hidden Valley Vista Drainage Basin. He explained the storm drainage
failure and the current state of the pipe and hillside. The area is an
extremely steep grade and the repairs need to take place before
additional damage occurs. He presented a preliminary plan for
the repairs and a cost estimate. If the City proceeds with the bid
process the repairs will not be completed before winter and additional
damage will occur to the area.
Vice Chair Wales asked where the funds for the repairs will come
from. Director Dowdy stated the storm fund has an available balance
that will cover the repairs but the City will need to adopt a budget
amendment. Chair Partridge asked if the repairs will be a permanent.
Director Dowdy stated the repairs will be permanent. The pipe has
degraded to the point the a total replacement is required. The City will
not follow the previous design. If easements can be obtained the new
pipe will go straight down the hill with anchors along the ground.
E. Other
Vice-Chair Wales requested a discussion item be placed on an
upcoming agenda regarding developing a policy for the revenue the
City receives from the sale of City owned property.
V. ADJOURNMENT
There being no further business, the meeting adjourned at 6:10 p.m.
APPROVED this 15th day of July, 2013.
________________________ _____________________________
John Partridge, Chair Shawn Campbell, Deputy City
Clerk
Page 4 of 4
FN.1 Page 28 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the July 1, 2013 Regular Meeting
Date:
July 9, 2013
Department:
Administration
Attachments:
7-1-2013 City Council Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:July 15, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 29 of 117
City Council Meeting
July 1, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. in the
City Hall Council Chambers located at 25 West Main Street and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, John Partridge, Wayne Osborne, Largo Wales and John
Holman.
Department directors and staff members present: City Attorney Daniel
B. Heid, Police Commander Scott Near, Public Works Director Dennis
Dowdy, Parks, Arts and Recreation Director Daryl Faber, Finance
Director Shelley Coleman, Interim Planning and
Community Development Director Jeff Tate, Economic Development
Manager Doug Lein, Advisor to the Mayor Michael Hursh and Deputy
City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
1. Boards & Commissions Appointments
City Council to confirm the appointment of Marsha Goodwin to the
Urban Tree Board for a term to expire December 31, 2015.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Marsha Goodwin to the
Urban Tree Board for a term to expire December 31, 2015.
MOTION CARRIED UNANIMOUSLY. 7-0
2. Boards & Commissions Appointments
City Council to confirm the appointment of Terri Calnan to the
Transportation, Transit & Trails Committee for a term to expire
December 31, 2015.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Terri Calnan to the
Transportation, Transit & Trails Committee for a term to expire
Page 1 of 8
CA.A Page 30 of 117
December 31, 2015.
MOTION CARRIED UNANIMOUSLY. 7-0
3. Boards & Commissions Appointments
City Council to confirm the appointment of Arnie Galli to the
Cemetery Board for a term to expire December 31, 2015.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Arnie Galli to the
Cemetery Board for a term to expire December 31, 2015.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Agenda Modifications
Resolution No. 4962, Resolution No. 4969 and Resolution No.
4970 were added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
There was no public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Eleanor Brekke Parks, 8457 Midland Road, Medina
Ms. Brekke Parks thanked the Mayor for working with businesses,
property owners and citizens regarding the proposed King County
transfer station site. She asked the City to continue supporting the
efforts at the upcoming King County community meeting. She asked
the City to request a postponement of the meeting due to the 4th of
July holiday. She also requested the City send a representative
to King County's public meeting to state the City of Auburn opposition
to the transfer station.
Mary Anne Harkness, 29780 53rd Ave S, Auburn
Ms. Harkness thanked the Council and Mayor for their leadership and
passing a resolution opposing a transfer station in North Auburn. She
questioned King County decision to call for a community meeting
during the summer while they are still conducting the environmental
impact study. She requested the City record the King County public
meeting.
Elam Anderson, 301 23rd St SE, Auburn
Mr. Anderson questioned the extravagance of the hanging flower
Page 2 of 8
CA.A Page 31 of 117
baskets in the downtown area and a new car for the Mayor. He
believes the funds could be spent on activities for children.
Mayor Lewis stated the City will look into the public meeting with King
County to see what King County will allow.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met June 24,
2013. The Committee had one agenda modification to add Resolution
No. 4967 to their agenda. The Committee discussed the Purple Heart
City designation, the City's Animal Control Licensing Program, Auburn
Municipal Airport Master Plan, and the Committee's project matrix. The
next regular meeting of the Municipal Services Committee is
scheduled for July 8, 2013.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met on June 24, 2013. The Committee discussed
the Auburn School District's annual report for school impact
fees, Ordinance No. 6468, Ordinance No. 6469, the Flood Plan
Management report, the lot averaging zoning code and the Director's
report. The next regular meeting of the Planning and Community
Development Committee is scheduled for July 8, 2013 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee forwarded to full Council
for consideration the final pay estimate for the Tacoma Pipeline Intertie
Project, Resolution No. 4966, Resolution No. 4962, Resolution
No. 4969, Resolution No. 4970 and Ordinance No. 6469. The
Committee also discussed transportation impact fees, received an
update on capital projects, infrastructure tracking by other
organizations and the activities matrix. The next regular meeting of the
Public Works Committee is scheduled for July 15, 2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of $1.3
million and payroll vouchers in the amount of approximately $1.5
million. The Committee also forwarded to full Council for
consideration Resolution No. 4970. The Page 3 of 8
CA.A Page 32 of 117
Committee also discussed Resolution No. 4966, Resolution No. 4969,
Resolution No. 4962, and Resolution No. 4967. The next regular
meeting of the Finance Committee is scheduled for July 15, 2013.
E. Les Gove Community Campus
The Lew Gove Community Campus Committee has not met since the
last Council Meeting.
F. Council Operations Committee
Chair Backus reported the Council Operations Committee met this
evening at 5:00. They discussed the implementation of the Auburn
Junior City Council. The next regular meeting of the Council
Operations Committee is scheduled for August 5, 2013.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. June 17, 2013 Regular City Council Minutes
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 423291 through 423626, in the amount of
$1,305,250.22,and dated July 1, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533890 through 533929 in the amount of
$278,876.27 electronic deposit transmissions in the amount of
$1,254,062.66 for a grand total of $1,532,938.93 for the period
covering June 13, 2013 to June 26, 2013.
D. Public Works Project No. CP1103 (Wagner/Dowdy)
Approve final pay estimate No. 6 to contract No. 12-01 in the amount
of $12,459.99 and accept construction of project No. CP1103, 132nd
Ave SE Tacoma Pipeline 5 Intertie Improvements
Deputy Mayor Backus moved and Councilmember Wagner seconded
to approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and
a public works project.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
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CA.A Page 33 of 117
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6469 (Backus/Tate)
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapters 15.06, and 15.07 of the Auburn City
Code and amending sections 15.08A.011, 15.08A.021 and
15.36A.011 of the Auburn City Code regarding amendments to and
updating of building codes
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Ordinance No. 6469.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 4966 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a State grant to be administered
through the Washington Traffic Safety Commission for the School
Zone Flashing Beacon Project
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4966.
Councilmember Wagner stated this would allow the City to update
the beacons remotely.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4967 (Peloza/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
declaring that the City of Auburn, Washington, is officially a Purple
Heart City
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4967.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 4962
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a license agreement
between the City of Auburn and Boeing for at-grade crossing
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4962.
Councilmember Wagner stated the City owns the adjacent property Page 5 of 8
CA.A Page 34 of 117
and this is the most logical place for a crossing.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 4969
A Resolution of the City Council of the City of Auburn, Washington,
declaring an emergency with respect to repair of the storm drainage
facilities at the Hidden Valley Vista Drainage Basin
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4969.
Councilmember Wagner stated this is an emergency project. Without
the repairs the steep hillside will continue to erode and could threaten
buildings downstream. The repairs need to be completed before
winter.
Councilmember Peloza stated the damage is extensive and needs to
be repaired quickly.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 4970
A Resolution of the City Council of the City of Auburn, Washington,
approving an interlocal agreement between the City of Auburn and the
City of Pacific for municipal services
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 4970.
Councilmember Partridge stated the City of Pacific Mayor has been
recalled, and the presiding Council member requested the City of
Auburn be available with assistance. The City of Auburn has agreed to
negotiate each area at a full cost recovery.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported she attended a DARE graduation at
Chinook Elementary, Auburn Kids Day, and the memorial services for
Mike Harbin Sr. She also gave a tour of City Hall for Auburn Youth
Resources.
Page 6 of 8
CA.A Page 35 of 117
Councilmember Wagner reported he attended Auburn Kids Day,
the soft opening for the Hospital Laundry Services, and the CERT
Program graduation. He also reported the City will receive a
$3,000,000.00 grant for the Community Center.
Councilmember Wales reported she attended the National League of
Cities subcommittee meeting for Human Services where they passed
a resolution that will require manufacturer's of pharmaceuticals to have
a stewardship program for medication take back.
Councilmember Holman reported he attended the National League of
Cities subcommittee meeting of the Community and Economic
Development Committee. They introduced a resolution to support port
maintenance and modernization in cities and towns. This resolution
would allow funds from the Harbor Maintenance Tax to be used
for roads, rail, grade separation or fast freight corridor improvements.
Councilmember Peloza noted citizens can currently take unused
pharmaceuticals to the Auburn Police Department. He reported he
attended the Energy and Natural Resources Committee meeting at the
National League of Cities meeting. The Committee proposed
developing a mitigation plan for coal trains. He also attended the
Evergreen Heights Neighborhood meeting, Auburn Kids Day and the
Auburn International Farmers Market.
Councilmember Osborne reported he attended the Association of
Washington Cities Conference. He offered to share his hand outs with
other interested Council members.
Councilmember Partridge reported he attended Auburn Kids Day and
the National League of Cities meeting on Public Safety Crime
Prevention. The Committee discussed the updates to the 911 system
and ensuring they do not become an unfunded mandate and cyber
crimes.
B. From the Mayor
Mayor Lewis reported he attended the US Conference of Mayors
where he was recognized for his years of service. He is working
on funding for roads and attaining grants. He co-sponsored
the resolution that created the Purple Heart City designation and
sponsored the resolution to end veteran's homelessness. The City of
Auburn is a Commemorative City working with group on a commercial
commemorating the Vietnam War. The group has produced a
commercial that will air on television. The area jurisdictions are
working on a Transportation Investment Generating Economic
Recovery (TIGER) Grant that comes with the completion of Highway
167, Highway 509, and the renovation and preservation of West and
Page 7 of 8
CA.A Page 36 of 117
East Valley Highways.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:02 p.m.
APPROVED the 15th day of July, 2013.
__________________________ _____________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
Page 8 of 8
CA.A Page 37 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
July 9, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
Claims voucher numbers 423627 through 423631 and voucher numbers 423633 through
424164 in the amount of $2,343,656.18 and dated July 15, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:July 15, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 38 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
July 11, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims voucher.
Background Summary:
Claims voucher number 423632 in the amount of $32,983.22 and dated July 15, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:July 15, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 39 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
July 9, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Payroll check numbers 533930 through 533974 in the amount of $873,883.66 and
electronic deposit transmissions in the amount of $1,234,234.38 for a grand total of
$2,108,118.04 for the period covering June 27, 2013 to July 10, 2013.
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:July 15, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 40 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0616
Date:
July 9, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Pay Estimate & map
Pedestrian Kiosk Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 3 to Contract No. 12-21 in the amount of
$0.00 and accept construction of Project No. CP0616 Downtown Pedestrian Kiosks.
Background Summary:
The Downtown Pedestrian Kiosks project constructed 3 kiosks as indicated on the
attached map. The kiosks provide helpful informational signage and are intended to
enhance the pedestrian experience in Downtown Auburn.
A project budget contingency of $9,247.00 remains in the 330 Local Revitalization (LR)
Fund.
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Backus Staff:Dowdy
Meeting Date:July 15, 2013 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 41 of 117
Project No: CP0616 Project Title:
Project Manager: Ryan L Vondrak
Project Update
Initiation Date: January 16, 2012 Permision to Advertise
Advertisement Date: December 20, 2012 Contract Award
Award Date: January 28, 2013 Change Order Approval
Contract Final Acceptance
Funding Prior Years 2011 2012 2013 Total
330 Local Revitalization Funds 3,557 38,316 48,627 90,500
Corridor Enhancement Federal Grant 59,975 59,975
Total 0 3,557 38,316 108,602 150,475
Activity Prior Years 2011 2012 2013 Total
Design Engineering - City Costs 3,557 13,243 1,931 18,730
Design Engineering - Consultant Costs 25,073 25,073
Construction Contract Bid 80,224 80,224
Line Item Changes 0 0
Construction Engineering - City Costs 11,981 11,981
Construction Engineering - Consultant Costs 5,220 5,220
Total 0 3,557 38,316 99,355 141,228
Prior Years 2011 2012 2013 Total
*330 Funds Budgeted ( )0 (3,557)(38,316)(48,627)(90,500)
330 Funds Needed 0 3,557 38,316 39,380 81,253
*330 Fund Project Contingency ( )0 0 0 (9,247)(9,247)
330 Funds Required 0 0 0 0 0
Prior Years 2011 2012 2013 Total
*330 Funds Budgeted ( )0 0 0 (59,975)(59,975)
330 Funds Needed 0 0 0 59,975 59,975
*330 Fund Project Contingency ( )0 0 0 0 0
330 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
Corridor Enhancement Federal Grant
330 Local Revitalization Funds Budget Status
BUDGET STATUS SHEET
Downtown Pedestrian Kiosks
Date: July 1, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP0616 - Pedestrian Kiosks\Budget\Pedestrian Kiosks - BudgetStatusSheet.xls 1 of 1CA.E Page 42 of 117
CITYOFAUBURN CO.N0.12,27
CP0816 Downtown Pedestrtan KioaNa
PAY-ES71NU17ES3&FINAL 3CHEDULE A: 3treet Improvemente j
i
ITZM
O Y W
p
Bondrtr piWAE4omlel_
EuA TM U TM uNE UIdITCOST TOTAZB T ;$ERIODC09T PERCENTE T.
i
g Noaf°r zaia
S ._._
i.a— 00 Ia
g --
3 .1009(0
Traffic Control Suoervisor 1_ 1 840.00 _ 100%
CrefflcConfrolLabor _. 30 E ____. 11_40.00 75%
Ioterurbsn Trall Pedgetden Kbsk.1 QO S _ .. .. ?_4 868_00 10096
B rlan.Kbsk CO S __._z3aess.00 10096
zt aso.00 oosc
SCHEDULETOTAL 50.00
I
Periad Oa6ea
Begin: Mey 21.2013
End: June 20.7D13
h:proPpe1CP0816 qosks PE.xla 1 of 3 7f2/2013 et 9:26 AM
CA.E Page 43 of 117
CO.N0.1z-21 CRY OF AUBURN CP0818,Downtown Pedestrlan Kloaks
Downtown Pedasfrian Kioska PROJECT;SUMAAARY CO.N0.12-27
PAY ESTIMATE#3 8 FINAL
i
Original Contract Contract Change IM10utltOrdersTotalPaymentThisPeriodPercenUConhact
SCHEDULE A: 3treet Improvements IContraqa79,427.00 E 80,223.81 101%
NO TAX
NO RETAINAGE E
SCHEDULE TOTAL $ 79,427.00 ; E 80223.81 0.00
It
j
TOTAL CONTRACT AMOUNT TO DATE 80,223.81
f
TOTAL PAYIIAAENT TO CONTRACTOR 80,223.81 $0.00 i
PAYMENT DUE CONTRACTOR: 0.00
I
Period uales I
Bepfn: May21,2013
E: June 2U.2013
I
h:lprq'+pe CP0818 qosks PE.ds 2 of 3 7YL2013 et 9:28 AM
CA.E Page 44 of 117
il
CITY OF AUBURN CO: NO. 12-21
CP0616
PAY EBTIAAATE i 3& FINAL
CONTRACTOR:i
West Coast.Signal
20111 208th Ave SE
Renton, UVA 98058
Phone: 253-508-8412
The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement
showing all monies due me from the City of Aubum u er this contract; that I have carefulty examined fhe final pay estimate
esUmate arM understand it and that I hereby release the Ciry ofAubum f om any and all claims of whatsoever
nature which I may have,arising oul of this wnVact, which are not set forth in this estimate.
PAYAIIENT DUE TO CONTRACTOR= 0.00
Signatures:
Contrector Date
Inspector ei Date " ^/
Project Manager Date /Z 3
City Engineer Date
n:Wrol croa+e K+o re.a9 3 0(3 722073 a 926 AM
CA.E Page 45 of 117
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DOWNTOWN
IN
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Auburn
WASHINGTON
CITY OF
DOWNTOWN
Auburn
WASHINGTON
CITY OF
2’-6”
+7
’
-
0
”
8”
21”
32
”
removable door panel
for maintenance
access
hidden piano hinge
poster display light
box with 3” frame,
set flush with kiosk
frame surface, vandal
resistant lock and
frame, weatherproof
and watertight box
HOSPITAL
SHOPPING
TRANSIT ROUTE
CITY BUILDINGS
PARKS
BANKS
LIBRARY
CITY BUILDINGS
15”
26
”
replaceable
downtown map/
legend on rigid
backlit vinyl
film set at ADA
compliant height
screen printed
city logo
weatherproof
aluminum frame and
construction
changeable metal
slat plates with
screen printed
directional
wayfinding for
destinations
(places/areas/
districts)aluminum
letters and
graphics
CITY OF AUBURN - PROPOSED DOWNTOWN PEDESTRIAN KIOSK 02.20.2013
aluminum letter plates i
IN
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concrete foundation
CITY HALL
HOSPITAL
POST OFFICE
POLICE STATION
CITY HALL
TRANSIT CENTER
HISTORIC MAIN ST
POLICE STATION
CA.E Page 47 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0912
Date:
July 2, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP0912, Citywide
Guardrail Improvements Project.
Background Summary:
The project will install guardrail along Green River Road SE, R Street SE/Kersey Way
SE, and Mountain View Drive SW corridors.
The total project cost is estimated to be $552,275.00 of which $502,275.00 is from a
Federal Highway Administration Grant and $50,000.00 is from the City 102 – Arterial
Street Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 15, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 48 of 117
H:\PW COMMITTEE\Agenda Bills and Attachments\07-15-13\CP0912\Budget Status Sheet Citywide Guardrail
Improvements.docx.xlsx 1
Project No: CP0912 Project Title:
Project Manager: Jacob Sweeting
Project Initiation
Initiation Date: 4/1/13 Permision to Advertise
Advertisement Date: Contract Award
Award Date: Change Order Approval
Contract Final Acceptance
Funding Prior Years 2013 2014 Future Years Total
102 Fund - Unrestricted 50,000 50,000
102 Fund - Federal Grant 502,275 502,275
0
Total 0 552,275 0 0 552,275
Activity Prior Years 2013 2014 Future Years Total
Design Engineering - City Costs 15,000 15,000
Construction Estimate 502,275 502,275
Project Contingency (5%)25,000 25,000
Construction Engineering - City Costs 10,000 10,000
0
Total 0 552,275 0 0 552,275
Prior Years 2013 2014 Future Years Total
*102 Funds Budgeted ( )0 (552,275)0 0 (552,275)
102 Funds Needed 0 552,275 0 0 552,275
*102 Fund Project Contingency ( )0 0 0 0 0
102 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
102 Arterial Street Budget Status
BUDGET STATUS SHEET
Citywide Guardrail Improvements
Date: July 1, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
CA.F Page 49 of 117
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CA.F Page 53 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1207
Date:
July 9, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1207, D Street
Utility Improvements.
Background Summary:
The purpose of this project is to design and construct storm drainage, sanitary sewer and
water improvements along D Street NE between Auburn Way North (AWN) and S. 277th
Street. Water improvements consist of extending a new 12” ductile iron water main along
D St. NE from AWN to 49th St NE to replace an existing 6” asbestos-cement water
line. Sanitary sewer improvements include decomissioning the D St. NE sewer pump
station and replacing it with a gravity conveyance system, consisting of a new 12”
sanitary sewer main along D St. NE from AWN to S. 277th St. Storm drainage
improvements include replacing and upsizing the existing 30” storm line with a new 36”
storm line along D St. NE from AWN to S. 277th St.
A project budget contingency of $2,831 remains in the 430 Water Fund.
A project budget contingency of $2,143 remains in the 431 Sewer Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 15, 2013 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 54 of 117
H:\PROJ\CP1207-D St Utilities Improvement\Budget\BudgetStatusSheet.xls 1 of 1
BUDGET STATUS SHEET
Project No: CP1207 Project Title: D Street Utility Improvements Project
Project Manager: Kim Truong Date: June 28, 2013
Project Initiation
Initiation Date: ____01/22/2013_____ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Budget Adjustment/Updates
Funds Budgeted (Funds Available)
Funding Prior Years 2012 2013 Total
430 Fund - Water 9,374 202,826 212,200
431 Fund - Sewer 15,610 499,393 515,003
432 Fund - Storm Drainage 17,014 582,986 600,000
Total 0 41,998 1,285,205 1,327,203
Estimated Cost (Funds Needed)
Activity Prior Years 2012 2013 Total
Design Engineering - City Costs 41,998 55,000 96,998
Design Engineering - Consultant Costs 13,889 13,889
Permits 1,342 1,342
Construction Estimate 1,000,000 1,000,000
Project Contingency (15%)150,000 150,000
Construction Engineering - City Costs 60,000 60,000
Total 0 41,998 1,280,231 1,322,229
430 Water Budget Status
Prior Years 2012 2013 Total
*430 Funds Budgeted ( )0 (9,374)(202,826)(212,200)
430 Funds Needed 0 9,374 199,995 209,369
*430 Fund Project Contingency ( )0 0 (2,831)(2,831)
430 Funds Required 0 0 0 0
431 Sewer Budget Status
Prior Years 2012 2013 Total
*431 Funds Budgeted ( )0 (15,610)(499,393)(515,003)
431 Funds Needed 0 15,610 497,250 512,860
*431 Fund Project Contingency ( )0 (0)(2,143)(2,143)
431 Funds Required 0 0 0 0
432 Storm Budget Status
Prior Years 2012 2013 Total
*432 Funds Budgeted ( )0 (17,014)(582,986)(600,000)
432 Funds Needed 0 17,014 582,986 600,000
*432 Fund Project Contingency ( )0 (0)0 (0)
432 Funds Required 0 0 0 0
CA.G Page 55 of 117
d
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CA.G Page 56 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4971
Date:
July 9, 2013
Department:
Public Works
Attachments:
Resolution 4971 with agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4971.
Background Summary:
Resolution No. 4971 authorizes the Mayor and City Clerk to execute a Payback
Agreement with Kersey 3 Improvements, LLC. Kersey 3 Improvements, LLC completed
the facility extensions (FAC06-0013, FAC06-0037, and FAC07-0003) for water facilities
to serve their property. These water facilities were constructed in accordance with the
City of Auburn’s Comprehensive Water Plan, and were built with sufficient capacity to
provide benefit to nearby properties that currently do not have water service. The
improvements include oversized water pipes and a water booster pump station.
The City of Auburn has established a Payback Agreement to provide reimbursement to
the developer for the benefit received by those property owners.
If approved, property owners of properties that benefit from this extension will be assess
one or both of the following charges if and when they receive a permit to connect to the
water system:
1.Front Footage Charge – Properties located adjacent to the extension will be
charged an assessment equal to the front foot amount specified in the agreement
multiplied by the length of their property frontage.
2.Area Charge – Each benefitting property will be charge an assessment equal to the
area charge amount specified in the agreement multiplied by the number of
Equivalent Residential Units (ERU’s) that they connect to the system.
City staff has reviewed the overall project costs and supporting documentation as well as
the proposed method of allocating the costs. Staff recommends approval of the
agreement.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 57 of 117
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 15, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 58 of 117
RESOLUTION NO. 4 9 71
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE A PAYBACK
AGREEMENT BETWEEN THE CITY OF AUBURN
AND KERSEY 3 IMPROVEMENTS, LLC FOR
DEVELOPER'S WATER EXTENSION
WHEREAS, Chapter 13.40 ofithe Aubum City Code (ACC) authorizes Ehe
Gity Engineer to develop, implement, and administer facility extension payback
agreements for utility improvements, and to execute those agreements upon
Council approval; and
WHEREAS, Kersey 3 Irriprovements, LLC has constructed the utility
improvements described in the attached payback agreement, and has agreed to
deed those improvements to the City; and
WHEREAS, pursuant to ACC 13.40.030, the City has received and
approved plans for the improvements; and
WHEREAS, the City Council finds that entry into the payback agreement
is in the best interest of the City; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Aubum is hereby authorized to
execute a Payback Agreement between the City and Kersey 3 Improvements,
LLC, for Developer's Water Extension in the form su6stantially as the agreement
Resolution No. 4971
July 1, 2013
Page 1 of 2
RES.A Page 59 of 117
attached hereto, marked as AttacHment "1" and incorporeted herein by this
reference.
Section 2. That the Mayor is hereby au4ho ized to implemenfi such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP S TO O M:
iel B. ' , ity ttom
ResoluGon No:4971
July 1, 2013
Page 2 of 2
RES.A Page 60 of 117
i
Attachment 1
Return Address:
City of Aubnrn
City Cleck
25 West Main
Auburn,WA 98001
i
Above this line reserved for recordinA informatioa
PAYBACK AGREEMENT
DEVELOPER'S WATER EXTENSION
Referenca#(if applicable): N/A(unless preyious recording#)
Grantor : City of Auburn
Grantee : Kersov 3 Improvamants.LI,C
I.egal Descriptioo/STR Sections 29-32,Township 20 North,Ranga 5 East
Assessot's Tax Percel IDN: Sae Exhibits C&D
This Agreementmade and emered into this day of
20I3,by and between the City of Aubum,a municipal corporation of King County,
Wastiington,heseinafter called the CITY and Kersey 3 Improvements LLC,whose
address is 22430 9E 231"St,Maple Valley,WA 98038 hereinafter referred to as
DEVELOPER.
WHEREAS,.pursdant to Chapter 35.91 RCW et seq,the CITY has by Resolution
No.4971 adopted by the City Council of the CITY on the 15th day of July,2013,
approved the execution of ttus Payback Agreemeirt with the DEVELOPER above and
referring to facilities described herein;and I
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PAYBAQCAQRE&b Mf
DEVEI.OPGRB WATER EXTHNSION
PAGE 1 OF
IRES.A Page 61 of 117
WHEREAS,the above-described DEVELOPER has offered and the CITY has agreed to
accept the bil(s of sale found as Exhibits A-I and A-2,attached hereto,ss part of the
utility systems of the CITY;
NOW THEREFORE,IN CONSIDERATION OF THE CONDITIOATS.AND
COVENANTS HEREIN,THE PARTIES AGREE AS FOLLOWS:
1. DEVELOPER
At the time of conshuction, the above-described DEVELOPER was the record
OWNER of real properry legally described on Exhibit A-1 as Kersey 3—Division l
and Kersey 3-Division 2,submitted by the DEVELOPER and attached hereto.
DEVELOPER" shall include successors, heirs, and assigns. The term shall
include a bankruptcy estate and a receivership as long as the City receives notice
of the bankruptcy or receivaiship as the law requires for notice to creditors,and
the DEVELOPSR provides the notice required by section X of this agreement.
II. FACILTTTES
The public water facIlilies wlvch have been conshvcted by the DEVEI:OPER.
herein are as shown in the aftached Exhibits A-1 and A-2,incorporated herein by
tivs reference, and processed as Developer Public Facility Extensions herein
refetenced as FAC07-0008 and FAC06-0013,the originals of which are on file at
the office of the City Engineer. The facilities have been oonstructed in accordance
with the ordinances and requirements of the CI7'Y goveining the conshvctian
specifications for facilities of such type, and have been approved by the City
Engineer.
III. AREA OF FACILITY SERVICE BENEFIT
T'he properties benefited by the facili6es constructed by the DEVEIAPER aze
shown on Exhibits B, C,and D, incorporated herein 6y reference. Any owner of
real estate legally described witivn the benefit boundary as shown on the attached
Exhibits B, C, and D, shall pay as a condition forconnecting to the facilities, an
amount as identified ia.Section V. All pioperty within the benefit boundary shall
be sulijeot to the connection fee as prbvided in this agreement as a condition of
issuaace of the connection peimit by the CIT'I',
IV. TERMS
For a period of 20 years from the date that the City formally accepts the
developer's utility extension, atiy owner (latecomer) of real estate legally
PAYBACIC AGREEMGNI'
EVELOPER'S WATER EXTENSION
PAQE 2 OF
IRES.A Page 62 of 117
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described in Section III, and which oHmer has not fully contributed their pro rata
share to the original cost of the above-described'faciliry, shall pay to the CITY the
amoimu shown in Exhibits C and D attached hereto. The charge herein represents
the fair pro xe4a share of the cost of cansttuction of said faciiities payalile by
properties benefited. Paymem of the latecomers pro rata share is a condirion of
issuance of the commection permit by Uie CiTY.
7'he CITY shall reimburse the DEVELOPER within 60 days of the date the City
receives payment from a person requesting connection to the facilities.
Upon the expiration of the 20-year te m, any moneys wllected by the CITY will
not be reimbursed to the DEVELOPER.
V. AMOUNT OF REIMBURSEMENT
Water system facilities: The DEVELOPER, his successors, heirs and assigns,
a s that the amounts which the DEVELOPER is reimbursed from the property
owners as specified in Section III of this P,greement, represents a fair pro rata
share reimbwsement for the DEVELOPER'S construction of the fecilities
described in Secrion II of this Agreement. The specific amount of reimbursement
wi116e tfie sum of the&nnt footage chacge,if applicable,and the area charge. The
front footage charges,for those percels subject to that charge,are listed in Exhibit
C and shall not exceed the following amount:
764,867.66
The area charge will be the number of residential customer eqirivalenb (RCE's),
also referred to as equivalent residential units (ERtJ's), to be connected'to the
system.under a water petmit multiplied by the single family connecdon charge.
Esch parcel's charge per ERU is showa on Exhibit D. The total reimbursement to
the DEVELOPER &om the area charge, as shown on Exhi6it B d listed in
Exhibit D shall not exceed the following amount:
1,607,439.41
The total auiount of reimbursementto the DEVELOPER for waterfacilities from
all applicable charges shell not exceed$2,372,307.07
VI. N01'ICE AND REVIEW
Priar to passing the Resolution:authorizing this agrecment, the CITY, shall have
mailed to the property owners of the parcels listed in Exhibits C and D, as
reflecud im the records of the Pierce :County Assessors Office and the King
County Assessors Office, as specified.in Section III, notification of the allocarion
of costs to be ievied against the properties which are payable prior to connection
to the systems. The property owner shall have ihe right to review the costs with
PAYDACKAGREGMCNT
DEVELAPER'S WATER EXTENSION
PAGE 3 OF
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the City Engineer witkiin 21 days from the date of.said notice for the purpose of
requesting`an adjusunent in the allocation of the charge to the properiy.
If the City Engineer, upon requested review by a notified properry owner(s), does
find cause for adjustment in the allocation of the charge to the benefited
properly(s), such adjustment wiAbe made and the DEVELOPER will be notified.
of the adjusted amount(s) prior to recordation.. The resulting adjusrted Exlubits C
and D shall govem reimbursemem amounts to be received by the DEVELOPER
If the adjushment results in an increase to the chazge for other parcels, the
notification process in trris agreement shall be repeated.
VII. EFFECT OF AGREEMENT
The provisions.of this Agreement shall not be effective as to any owner of real
estau not a parly hereto unless this Agreement has been recorded in the office of
the-County Auditor of the Counfy.in whicfi the real estate is located prior to the
time such owner receives a permit to connect to said facilities. The DEVELOPER
shall provide the CI11'with proof of recotding.
If for any reason, the CITY fails to secure a latecomer payment for Ownec's fair
pro rata shaze of the cost of the facilities, before connection to the extension, the
CITY is not liable for,payment to tkte DEVELOPER.
The entire responsibi]ity recordation and completion of this Agreement is upon.
the DEVELOPER,who agrees to do all and to hold the CIT1'harmless.
VIII. OWNERSHIP OF FACILTI'Y
The DEVELOPER has constructed the faciliGes described in Section II of this
Agreement,which faciliries have been accepted by the CITY as satisfectory.
The facilities have become a part of the municipal system of the CITY. All
maintenance and operation costs of said facility shall be borne by the CITY.
IX. UNAUTHORIZED CONNECTION
Whenever any connection is made into the facilities described in F,xhibit A under
this Agreement which is not authorized by the CTI'Y, the CIT'1' shal] have the
absolute autiwrity, but not the obligation, to remove ar cause to be removed suoh
unauthorized connections and ell connecting lines or pipes lacated in the facility's
right-of-way. The CITY shali incur no liability for any damage to any person or
property resulting from iemoval of ihe unauthorized ebnnection.
X. CURRENT ADDRESS&TELEPHONE NUMBER
PAYBACKAGREEML•NI'
DEVELOPER'S WATER EXTENSION
PAQE 4 OF
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IRES.A Page 64 of 117
The DEVELOPER shall keep a current record of his/her address and telephone
number on file with the City Engineer, and shall within 30 days of any change of
said address andlor telephone mmiber, notify the City Engineer in writing. If tfie
DEVELOPEI2 fails to do so, the parties agree that the CITY may authorize.
connectians resulting therefrom and not incw any liabiliry for the non-copection
and/or non-reimbwsement of charges to the DEVELOPER under this Agreemc nt.
Every two years from the effegtive date of this agteement, shown on page oae,thg
DEVELOPER shall notify the City Engineer of its curreirt name, address, and
telephone number. If the DEVELOPER fails to provide such information within
sixty (60) days of e8ch anniversary, the CTfY may collect and retain any
connection chazges owed to the DEVELOPEit uuder tlus contiact
XI. ADMINISTRATTON
Any inquiries regarding the administration of this ageement shall be directeii to
the City Enginea.
XII. COVENANT RUNN]NG V fCH.THE LAND
This Agreetnent shall be binding on the DEVELOPER, its successors; heirs and
assigLV and shall so be bincling on the legal owners of all propenies described
within the benefit boundary of the srea as shown in the attached'Exliibits B,G and
D, their successors, heirs and assigns. The DEVELOPER agrees to pay all fees
for recording this Agreement with the County Recorder's Oftice. The
DEVELOPER shall make the actual recording and provide the CIT'Y witti
confirmation thereof.
7QII. HOLD HARMLESS
The DEVELOPER will defend, indemnify, and save the C]'fY and the CITY'S
officials and agents harmless from all clauns and costs of defense, arising out,of
this agreement, , including but not limited to attomey's fees, expert witness fees,
and the cost of the services of engineering and other peei ssonnel who's time is
reasonably devoted to the prepatation and attendance of depositions,.hearings,
arbitration proceedinss, settlement conferences and ttials growing out of ffie
demands and/or actions of property owners incurred in the performance or
completion ofthis Agreement.
XIV. CON3TITUTIONALITY OR INVALIDTI'Y
If any section, subsecdon, clause or phrase of this Agreement is for any reeson
held to be invalid or unconstitutional, such invalidity or unconskihrtionslity shall
not affect the validity or constituGonality of the remaining portions of this
Agreement, as it being hereby expressly declared that this Agreement and each
section, subsection,se,ntence, clause and phiase hereof would t nve been prepered,
PAYHACKAGREEMENT
DL•VIiLOP1iR'S WA77iR C•X7'L'NSfON
PAGE S OF
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proposecl, adopted and approded and ratified irrespective of the fact thaf any one
or more section, subsection, sentence, clause or plaase be declared invalid or
unconstitutional.
CITY OF AUBURN I
I
Peter B.Lewis, Mayor I
AT'fEST: APP O O O
Denielle Daskam, Ciry Clerk Daniel B. Heid, City AYto I
DEVEI:OPER:
s s,aw si u
TITLE: TITLE:
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PAYBACK AGREGMLNT
DEVELOPER'S WATER EXTENSION
PAGE 6 OF
IRES.A Page 66 of 117
STATE OF WASHINGTON)
ss.
County of King
I certify that I know or have satisfactary.evidence that Petet-B. I.ewis and Danielle E.
Daskam were the persons who appeared.befoie me; and said persons aclmowledged that
they signed this instrument, on oath stated ttiat they were suthorized to.execate the
inshvinent and acknowledged it as t}ie MAYOR and CITY CLERK of the GTTY OF
AUBURN tn be the free end voluntary acf of such parties for the uses and purposes
mentioned in this instrument.
Dated
Notary,Publicin and for the 8tate of Washington
NIy appointment expires
STATE OF WASHINGTON)
ss
COUNTY OF KING
I certify I have knowor have satisfactory evidence that
is/are the erson(s) who appeared before me, and
said person(s) acknowledged that he/she/they signed thu insuument on oath stated.that
he/she/they was/were authorized to execute the instruinent and acknowledge as the
of
a limited lia6ility compauy, to be the free and voluntary act ofsuch party for the uses
and purposes mentioned'in the instrumenL
Dated
Notary Public in ancl for the Stste of Washington
Residing at
My appoirrtment expires
rnvencTC ncne rnExr
DEVF:LOPF.R'S WATER ERTENSION
PAOG 7 Of
iRES.A Page 67 of 117
3 rs i
EXHIBIT A-1 f/-
z,ar-s'
nca:
cry orauburo
City Clerk
25 Wep Maln
Aubum.WA 98001 IIl I
20 8 3 02
TZT BS - 0..08
0I! COU 1'18:38NYf
Abow thia linc rcoervcd for icoordi informolinn.
p{dw'U 1`1 BILL OF SALE
FAC07-00U$
Refarenw fl(If epplicablc): N/A
Gmna/Borrower. Koaey9 ImpmvaemsLLC
QmmedAssi ee/Beneficiary: C1qofAubum
I,.agal DeawiplioN571t: 32 2IN•SE
Axeessor'a Tax Purcol lD ll: 722105•9015 end'322105-9039
I
KNOW ALL MEN BY THGS& PRES8N7'S llint for aad in cons3deration bf the i
sum ofTEN DOLLARS (SI0.00),and£or t e wcrsideration of ina rporedng tho Extension I
into the Clty system,and othergood and sufriciait cons{deration,receipt w6ereofie Rereby
ucknawledged, the unde sig ed arantar Kersey 3 improvements LLC doas bv these
presonts haeby wavey; sewver, assign, trensfer and wartent cu the Ciry of Aubwri, a
Municipal Corporntion of the Stute og Washington, 10 LF of 12° storm drainnga msin,
IIO LF of 18" stann dreinago main, 69 Lf of 24" storm drainaga main,
92 LF of 8"sanitary sewer, 40 LF of 10"sanihvy sewar, 2147 LF of 12"sunitsry sewer,
1737 LF of 18"samtary scwer, 4689 LF af 24"sanitary sower and all appqrtenances or uny
oiha assoaated pablic facility as shown on tAepublic taciliry extension ptans raferted to
es FAC07-0008, tha Kersey I[i Off-Siw Sower lmprovoinants devekopmm t. Situatod
within ilw following described real property,locnted in King CouMy. j
I
See EX1iIB1T'A'ATTACHBD HERETO AND BY THIS RE ERENCE MADE I i
A PART HEREOF.
d the said Granror heroby warrants thet il ts the sqle ownv(s)of e!1 the pmpaty ebove iconveyed; thnt it has fWl power to ootivey tho seme and tNat it wtll de&nd thc title of the
said Grentee against any nnd aU persons lawfuliy making claim.theret0.end:i emnify the
City of Aubam for eny costs,i luding Attomeyje d 4(e.
a'o um leed br I
aooMbyPaoUlcNorthwestThk x i I
socammodatFon onry,It heo notbseo Ia
es b Ib elfeotaµnn Mtla.
Bill of 5ale
Page 1 of J
IRES.A Page 68 of 117
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IN WITNESS WHEREOF the Orantor.has areautod thesc presenta thia
aay oe Ma Yz.k• anos.
I i a Y¢%S
Authorized Date
STATE OF WASHIN(3TON}
COUNTY OF K[NG
3ffi
1 certify that I know or Iraqo satisfectory ayidence tl at Thomas Yoon is the person who
appea+e l beforc me,und said person aclrnowledged diat he signed this inshvment,on oath
statetl that he/she was eut6onzed to axecuto the iqsavment a xl,admowledsed it es the
Awolopmant Manager of Koncey 3 Improvcmente, LLC, a IhNted Uab(Ilty compaa ,
to be lhc free and voluntary act of suah party for the uses and puiposas mentivaed irrtlus
inctrummit.
na cd Marrh 4,.__
ro,
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Notar Publlo end fo hc State of Washington
Residrog at g_
MY eRP ntment expims
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HShib 1
File: M1151 i
RFF.FI:1 evdopnemlProjcaiN(vsuy IIIMAC07•0008 OR-elte Sewer fmprovanenta I.cgd pocumente
Bill or6eie
Pego 2 of 7
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1 ti
LEQAL DF3CRIFTION FOR KEflSEY 3•DIVtSIQN 1
Tha Soulhwest querter W the SoWheasl quertar end that portton ot 1he Northweat quarter of the
Soudieast querter tyfng 3outherty of ttio H.B.Carter Cotiirty Roetl;
All In Sectlon 32, Township 21 Nardi, Range 6 East, Walamette Meridien, King Coumy,
Washinglon:
CEPT thal portion thareof conveyed to King Counry for Stuck Road and by eed reccrtled
under Recording No.5407386;
AND EXCEPT that poAlon theraol eonveyed ta IOng Cowty Ior Lake Tapps Acoess Roatl, by
Deetl i0oordetl under ReCOrtllnp N0.5801768.
LECiAL DESCRIPTION FOR KERSEY 9-DIVISION 2
Lm 7,City of Aubum Short Plet Na SP-22J7,recorded underReoording No.7905301012,being
a rovlsion of ShoA Plat reco ded undei.Recoiding No:7712130917,In King Counry;Wastiington,
being a partion of the East halt oi the 5oWhweat quertor ol 3ecllon 92, 7ownshfp 21 NoAh,
Range 5 East;lNWqmette Merldian,in Kine'County,Washington. •
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ProJeG Nama: Keroey 3
FBbN01y NJi 2008
WqUVlkg
11394L041.doc
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EXHIBIT A-2 I
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Raum Add cs.+: II II Chy ofAuMim I City Cletic
2!WaetMnin 51Aubum,VA 98001 2 10 300 .„
G i0T0 83
KI 00pWUTY, u
Aho ro t6ix Ilno mcrrcJ for raxrdirot infmmmlion
Pnci rcNO rHwESrrine t153t1 ZBILLOI+SALC
FACOG-Q013
Refomnce ll(ifnpplioablo): N!A
Ornn ar/Dorrowcr: Kcnoy 3 improvcmante,4LC
GrnntedASSlgne JBawtlNary; CiryofAubum
LcyalDe ripUon!&77t: S32-T21N-RSE ( (/r I'
Aesassor's Tnx Pmool m 0: 322I05-9015,322105-90 7 a 122IOSA079
KNOW ALL MEN BY THFSE PRESENTS that far aad in consideradon of iha
sum of TBN DOLLARS($10.00),and for the considaration of{neaporaHng the Ext sion
i to the Cily syatan,mui othergood nnd anf8ciant considvrntion,reeoipt whoreof Is I oby
hcknowlcdgcd, tha undersigned Orwrtor ICersoy 3 Improvemonta LLC does by t6aso
prosents Itareby convoy, sorovcr, assign, trnnafor nnd wnrrnnt to t ia Ciry of Auburn, u
Manicipnl Corporallon of ihc Stnte oF Washington,
10;858 LF of etroet,
39 ench of streetilgl ts,
134 LF of 8",6,079 LF of 12"nnd 2,008 LF of I G"waterline,
1,8I4 LF of 8"nnd 2,131 LF of 12"aunitary aewer,
119 LF of 8" Dl, 170 LF of 2" DI, 259 LR of I8" DI, 226 LF of 36" DI,
765 LF af 12" PVC SDR-21, 2,768 LF of 12" PVC SDR=35,
1,652 LF of 18" PVC SDR-35, 3,04G LF of 24" PVC SDR-35,
3,068 LF oF36"PVC SDR-35 7G LF of 42"PVC SDR-35,337 LF of IS"HDPB,
and 255 LF 18"CP6P sMrm rainage sorer,
n naw hnffic signAl at tho intarsection af Kersay Way S8,Evorgr san Way SE and
53rd Strmt SE
Bill of Sale
Pago 1 of4
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and nll appwtenences ar any otl ar associated pubtic fncllity as shown on ttia public fncility
oxtension plans refarred ro as AC06-0013,N e Evergrcan Wny SE nnd Kerecy Wiry S8
developmaiL
SituWed within the following descri6ed real property,located in KIng Counry:
Seo HXIiIBIT'A'ATTACHBD HERETO AND BY THI3 REFERIINCE MADE
A PART HEREOF
and the said amntor hereby varranta tlmt it is lhe sale owner of all tlio propc+ny abovo
conveycd;tlwt it hes full power ro convey the same nnd ttiat tt will dafond lhe t[tle of the
said Granteo ngainst any and all parsoas IawtLlly making claim tharoto,end iadamnify Iho
City af Auburn for aay costs,including Allomoy feea ln defending Htle.
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Bill oFSate I
Pngc Y of4
RES.A Page 72 of 117
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IN WITNESS WHERBOF tha Gmntor hos executad these pmsenls this I
h ..day of t?ruierl/ Z! ,2g}g:
1
Abthodz f 6 a uro
U
STATE OF WASHINGTON j
COUN7'Y OF'I{INd
I certlfy 1 Mnva know or havq satisfaototy avldanca Wat Tcrh Yau+n
1s7ura the pdrson(s) who nppcared' b"efore.ma; and d personrs) acknowledged tlwt
helshe/thay signed tlris inshumau on oath sta(ed thet ha/siic/they:was/ware autlioriiecl to
osecute the instrumrnu and ookno'wledge as lhe
Devilonmeni- Manaaer of
a limitdd ilabllity coiGpunrv,to bo tlie ti a and voluntu y,act of ucL purty for the usas and
purposas monUoned inlho mstrumont.,
Dnted o7 3/.2 N
d;t 1C k
d yP,.•••sioivE'ry; a
Resid
Alic und.fV,
ItheuStataofWashington
oTi,qp ^,: .
p L`
1 MYnPpoinUnentcxpims v-6-19
s;,:;',+`
pF VlA+6
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FIS/Ub
Pllo: A1089A
ItEF:.I l:lDavclapmrntlProjcotlKenoy l[IU'AC06-001111.cga1 Doaumowa12010 I
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EXHIBIT`A'
D1V/SIpIV.t,p....
TkIE SQI]THW ST QUART,R aFTHE SOCTI'HEAST QUqRTER AND THAT
P0 7'Q t,()F.`17ifi NQRT}(WE3T QUA4t7'LR OF THB 30UTHP.q,ST QUf,RT$i
LYINO.S,QUTtIfiItLY,OF 7'HB H.B.CARTCtt i:OU JTa'ROAQ;ALL IIV$ECI10N 32, ITOydN,$HIA;2.1 NORTH,'RAIVQE 5 EAST,VILLAIvt`CfE M&RIAIAN,KiNG iCOUN'I'',WASH.IIVOTON.
I
EXC P'THAT P.O1tTION THEREpF CONVEYED TO ICING COUNTY FOR STUCK
RQAQ A,ND BY D ED RECORDED UNDER RECORDINd N0.5407388.
A.NA,FJCCEPT THAT PORTtON THER OF COIVVLYED.TA K.MO COUNTY FOR I
LAI E'TAI'PS ACC6SS RDAD,BY DESD RECORDLU UIVDER RBCORDINd 1V0,
5801756,
DIVISIQN 2:
LOT 1,Cf(''OF AUBURN.SHORT PLAT NO.SP-22-77,RHCORDBD UNDER
RHCORI?RdG 1 10,79A530.1012,BB1N0 A RBVISION OF SHOItT PLAT RECORDED
UNDEI]ECO(tDJNG NU.7712130917,IN KINQ GOUN7'Y,WASHI NQ7'ON,B pVG
A PO1tTlO1V_QF THE,AST HALP OF THE SOUTH WEST QLIAIt'!'R OF SEC7TON
32,7pWNSHIQ 21 iyORTFI,RANGH 5 EA3T,WILLAMEI7'6 MERiDlAN,IN KlNd
COUNTY,WASHINCi1'ON.
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EXHIBIT B
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w tr Ili i i l. 'oimsmN i
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rv R y U kd _ . eH, y I I FIGURE 2
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1, — WATER SERVICE AREA MAPon,
r i n71
L wnTER nREA LnMGE f,1]0.P9 PEfl ERUN
yy
I
NERSET NGNIIY WAIEft FRONiAGC S OA] PER LF
2"
S,` _,
IIV1 \I
L— .— -
EAST V LIFV NWY AMA W TFR fHONi GE bfAflGE
S 3>.!! PER If
ej CAST K NEW WATEF INPqO EYENT i0 C WCLUDED
1 IN T1E WATER AflEe MAqGE
i WATEfl BOOSiER PVUP SIA IOu
BOe NENLIE >OWFR AOUIN 51R 110N F SlufliT
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nT<
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mmonrve s
r DESIGNED WR KER3EY 3 LATECOMER'S AGREEMENT
DRAWN MES
CHECKED RH WATER SERVICE AREA MAP
uWw
6/25/12 N.,w..:.,.F n'Hin nnrw FIGURE 2
w'o SCALC N.T.S n,:d.iA: ,i.=.•,
c
RES.A Page 75 of 117
Exhibtf C
Kersey Water Payback-Fro rt Footage Charge
WaW Front
FooMga(chaBa FroM Footege Front Footage
ParcelNumtier Addr Owner veruiwrFOOtI IwmdFaeel Cha
31I7059010 aramNewPro rtlet;LLC 13756 1fi6 S_ 82S
121059027 5340AASE Nhon John S 137.58 330 - 5._ 45.401A0
3121059033 SOAStSE Sm - OoAS S 137.58 163 25177.14
3121059036 S990AStSE Cool Barhard S 137.58 148 S 20361.80
31310.590.56. 5680ARSE TerraceVlewPro ertleyLLC. 5' 13758 169 . S . I3251.02
3121059U69.Cla ,Alan 5- 197.58 165 5 2t7fp.70
3723059011. - Todd . 120.92. 1661 2(IDB4&12
3221059037 Todtl S 72p.g2 1523. 5 .78q 161.16
u+049101 Q ofPatlFlt S 137.58 195 5 8.10
0520062002 Flreweedlnvesdnentr LLC S 137.58- 380 .5 5t,280A0
0520062W3 fl2weetl Invemnen UL. 137.58- 387 53]43A6
0570062012 23EastVai H E'E C41e- - - S 13758.100 5 14 30832
05300620I2 RodaM1e FnnkafMfii S 137.58..L97 .S 27
0570062 23. . 17.EestVa H .E Rndarte Fnnkand5hl 5 13758 337 46,3fi4A6
Tobl :76M1 867.66
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Exhibit D
I;
Kersey Water Payback-Area Charge i
Parcel Number Address Owner AI23 CI18M$E(p ER)
3321059001. le Pro erUes S 1,730.29
3121059004.4802 Quin .Ave SE Atkins,Robert andlisa. 5 1,730.29
3123059042 S ale.Pro ertles, S k
3221059009 Denova Northwest LLC S 1,730.29 I3221Q59010u ;Todd S 1;730.29
3221059018 Buckl ,Micheal&P 1,730.29
3223059019 4411 Kers W SE Buckl ,Mfcheal&P 1,730.29
3221059020 Denwa Northwest LLC S 1,Td0.29
3221059022 . 4733Kerse ,-Wa SE Creson,Edwin&Carol n 5 1,730.29
32210.59Q23 4141Xerse Wa SE S ale.Pro erties 1.
3221059027 AII[o LLC 1;730.29
3221059028 SegalePro erdes S 1,73029
3221059029 Buckle ,Micheal&P S 1,730:29
3221059030 Dut ,Todd 1,730.29
3221059040 G(Ilette,R r S L730•29
3221059041.Gfllette,R r S 1,730J9
3221059043 Denova'NOrthwestLLC S 1.73a29
3221059059 5011 Kers W SE Deno4a Northwest LLC 1,730.29
RES.A Page 77 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4972
Date:
July 9, 2013
Department:
Public Works
Attachments:
Resolution 4972 and Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4972.
Background Summary:
Resolution No. 4972 authorizes the Mayor and City Clerk to execute a Payback
Agreement with Kersey 3 Improvements, LLC. Kersey 3 Improvements, LLC completed
the facility extensions (FAC06-0013 and FAC07-0008) for sanitary sewer facilities to
serve their property. In accordance with Auburn City Code 13.20.270 and the City of
Auburn’s Comprehensive Sewer Plan, the sanitary sewer line was extended to and
through their property and was designed with sufficient capacity to provide benefit to
additional properties that currently do not have sanitary sewer service. The
improvements include oversized sewer pipes.
The City of Auburn has established a Payback Agreement to provide reimbursement to
the developer for the benefit received by the additional property owners.
If approved, property owners of properties that benefit from this extension will be
assessed one or both of the following charges if and when they receive a permit to
connect to the sewer system:
1.Front Footage Charge - Properties located adjacent to the extension will be
charged an assessment equal to the front foot amount specified in the agreement
nultiplied by the length of their property frontage.
2.Area Charge - Each benefitting property will be charged an assesssment equal to
the area charge amount specified in the agreement multiplied by the number of
Residential Customer Equivalents (RCE’s, which are the equivalent of a single
family residence) that they connect to the system.
City staff has reviewed the overall project costs and supporting documentation as well as
the proposed method of allocating the costs. Staff recommends approval of the
agreement.
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 78 of 117
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 15, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 79 of 117
RESOLUTION NO. 4 9 7 2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WA$HINGTON, AUTHORIZING
THE MAYOR TO EXECUTE A PAYBACK
AGREEMENT BETWEEN THE CITY OF AUBURN
AND KERSEY 3 IMPROVEMENTS, LLC FOR
DEVELOPER'S SANITARY SEWER EXTENSION
WHEREAS, Chapter 13.40 of the Aubum City Code (ACC) authorizes the
City Engineer to develop, implement, and administer facility extension payback
agreements for utility improvements, and to execute those agreements upon
Council approval; and
WHEREAS, Kersey 3 Improvements, LLC has constructed the utility
improvements described in the attached payback agreement, and has agreed to
deed those improvements to the City; and
WHEREAS, pursuant to ACC 13.40.030, the City has received and
approved plans for the improvements; and
WHEREAS, the City Council finds that entry into the payback agreement
is in the best interest of the City;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES asfollows:
Section 1. The Mayor of the City of Aubum is hereby authorized to
execute a Payback Agreement between the City and Kersey 3 Improvements,
LLC, for Developer's Sanitary Sewer Extension in the form substantially as the
Resolution No. 4972
July1, 2013
Page 1 of 2
RES.B Page 80 of 117
agreement attached hereto, marked as Attachment "1" and incorporated herein
by this reference.
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upori passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP ED A OR •
D el B. Heid, ityAttome
Resolutian No.4972
July 1, 2013
Page 2 of 2
RES.B Page 81 of 117
Attachment 1
Return Address:
City of Aubum
City Clerk
25 West Main
Aubum,V A 98001
Above this line mserved for recording information.
PAYBACK AGREEMENT
DEVELOPER'S SAI TITARY SEWER EXTENISION
Reforence#(if applicable): N/A(unless previous recording
GranMr : CityotAa6urn
Grantee : Kersey 3 Imomvements.LLC
Isgal DescripNon/STR: Sections 29-32,Township 20 North,Rango 5 Eaat
Assassor's Tax ParcallD#: See Exhibits C&D i
This Agreement made and entered into this day of
2013,by and between the City of Auburn,a municipal corpoiation of King County,
Washington,hereinatter called the CI1'Y and Kersey 3Improvements LLC,whose
address is 22430 SE 231" St,Maple Valley,WA 48038 hereinafter referred to as
DEVELOPER.
WHEREAS,pursuant to Chapter 35:91 RCW et seq.,the CITY has by Resolution
No. 4972 adopted by the City Council of the CTfY on the 15th day of July,2013,
approved the execution of this Payback Agreement with the DEVELOPER above and
referring to facilities described herein;and
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WHEREAS,the above-described DEVELOPBR has offered and the CITY has agreed to
accept the bills of sale found as Exhibits A-1 and A-2,attached hereto,as part of the
utility systems of the CITY;
NOW THEREFORE,IN CONSIDERATION OF THE CONDTITONS AND
COVENANTS HEREIN,Tf PARTTES AGREE AS FOLLOWS:
I. DEVELOPER
At the time of construction, the above-described DEVFd,OPER was the record
OWNER of real property legally described on Fachibit A-1 as Kersey 3—Division 1
and Kersey 3-Divisian 2,submitted by the DEVELOPER and attached hereto.
DEVELOAER" shall iaclude successors, heirs, and assigns: The term shall
include a bankruptcy estate and a receivership as long as the City receives notice
of the bankruptcy or receivecship as the law requires for notice to creditors, and
the DEVELOPER provides the notice required by section X oftlus agreement.
II. FACILITIES
The public sanitary sewer facilities which have been constructed by the
DEVELOPER herein are as shown in the attached Exhibits A-1 and A-2,
incorporated herein by this reference, and processed as Developer Public Facility
Extensions herein referenced as FAC07-0008 and FAC06-0013, the originals>of
which are on file at the office of the City Engineer. The facilities have been
constructed in accordance with the ordinances and requirements of the CTTY
governing the construction specifications for facilities of such type,and have been
appmved by the City Engineer.
III. AREA OF FACILITY SERVICE BENEFIT
The pmperties benefited by the facilities constructed by the DEVELOPER are
shown on Exhibits B, C, and D, incorpo herein by reference. Any owner of
real estate legally described within the benefit boundary as shown on the attached
Exhibits B, C, and D, shall pay as a condition for connecting to the facilities, an
amount as identified in Section V. All propeRy within the benefit boundary shall
be svbject to the connection fee as provided in flils agreement as a condition of
issuance of the coimection permit by the CITY.
IV. TERMS
For a period of 20 years from the date that the City formally accepts the
developer's utility extension, any owner (latecomer) of real estate legally
described in Section III, and which owner has not fully contributed theirpro rata
share to the original cost of the abovedescribed facility,shall pay to the CTfY the
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amounts shown in Exhibits C and D attached hereto.The charge herein represents
the fair pro rata share of the cost of conswction of said facilities payable by i
properties banefited. Payment of the latecomers pro rata share is a condition of
issuance of the connection permit by the CITY.
The C1TY shall reimburse the DEVELOPER within 60 days of the date the City
receives payment from a person requesting connection to the fecilides.
Upon the expiration of the 20-year term, azry moneys wllected by the CITY will
not be reimbursed to the DEVELOPER
V. AMOUNT OF REiMBURSEMENT
Sanitary sewer collection facilities: The DEVELOPER, lvs successors, heirs and
assigns, agrees that the amowrts which the DEVELOPER is reimbursed from the
property owners as specified in 5ection II[of this Agreement,represents a fair pro
rata share reimbucsement for the DEVELOPER'S consu uction of the faciliries
described in Section II of this Agreement. The specific amount of reimbwsement
will be the sum of the firont footage charge,if applicable,and the area chazge. The
front footage cherges, for those parcels subject to that charge,are listed in Exhibit
C and shall not exceed the following amowit:
1,488,330.88
The area charge will be the number of residential customer equivalents (RCE's),
also referred to as equivalent residential units (ERU's), to be connected to the
system under a sanitary sewer permit multiplied by the single family connection
charge forthe propertp's sub-basin. Each pazcePs charge per RCE is shown on
Exhibit D. The total amount of neimbursement to the DEVELOPER from the area
charge shall not exceed $3,285,251.29. The total reimbuisemer t to the
DEVELOPER from the area charge for each sub-basin, as shown on Exlribit B
and listed in Exlabit D shall not exceed the following amounts:
Sub-Basin 1 1,912,85438
Sub-Basin 2 819,668.86
Sub-Basin3 552,728A5
The total amount of reimbursement to the DEVELOPER for sanitary sewer
facilities from all applicable charges shall not exceed$4,773,582.17
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VI. NOTICE AND REVIEW
I
Prior to passing the Resolution authorizing this asreement, the CTfY, shall have
mailed to the property owners of the parcels listed in Exhibits C end D, as
reflected in the records of the Pierce County Assessors Office and the King
County Assessors Office;as specified in Section III,notification of the allocation
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RES.B Page 84 of 117
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of costs to be levied against the properties which are payable prior to connection
to the systems. The properry owner shall have the right to review the costs with
the City Engineer within 21 days from the date of said notice for the purpose of
requesting an adjustment in the allocation of the chazge to the property.
If the City Engineer, upon requested review by a notified property owner(s), does
find cause far adjustment in the allocation of the charge to the benefited
property(s), such adjushnent will ba made and the DEVELOPER will be notified
of the adjusted aznount(s) prior to recordation. The tesulting adjusted bkhibits C
and D shall govern reimbursement amounts to be received by the DEVELOPER.
If the adjushment results in an increase to the charge for other parcels, the
notification process in this agreement shall be repeated.
VII. EFFECT OF AGREEME[YT
The provisions of this Agreement shall not be effective as to any owner of real
estate not a party hereto unless this Agreement has bcen recorded in the office of
the County Auditor of the County in which the real estate is located prior to the
time such owner receives a permit w connect to said facilities. The DEVELOPER
shall provide the CTTY with proof of iecording.
If for any reason, the CIT'1' fai]s to secure a latecomer payment for Owner's fair
pro rata sl are of the cost of the facilities, before connection to the extension,the
CITY is not liable for payment to the DEVELOPER.
The entire responsibility recordation and completion of this Agreement is upon
the DEVELOPER,who agrees to do all and to hold the CITY hatmless.
VIII. OWNERSHIP OF FACILTTY
The DEVEIAPER has constructed the facilities described in Section II of this
Agreement,which facilities have been accepted by the CI1'Y as satisfactory.
The facilities have become a part of the municipal system of the CITY. All
maintenance and operation costs of said facility shall be bome by the CI'TY.
IX. UNAUTHORIZED CONNECTION
Whenever any connection is made into the facilities described in Ex(ribit A under
this Agrxment which is not authorized by the CI'fl', the CTfY shall have the
absolute suthority, but not the obligation, to remove or cause to be removed such
unauthorized coanections and all connecting lines or pipes located in the facility's
right-of-way. The CIT'Y shall incur no liability for any damage to any person or
property resulting from removal of the unauthorized connection.
X. CURRENT ADDRESS &TELEPHONE NUMBER
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The DEVELOPER shall keep a cuxrent record of his/her address and telephone j
number on file with the City Engineer, and shall within 30 days of eny change of i
said adch ess and/or telephone aumber, notify the City Engineer in writing. If the i
DEVELOPER fails to do so, the parties agee that the CITY may airthorize
connections resulting therefrom and not incur any liability for the non-coilection
and/or non-reimbursement of charges to the DEVELOPER under this Agieement.
Every two years from the effective ctate of this agreement, shown on page one;the
DEVEL,OPER shall notify the City Engineer of its current name, address, an3
telephone number. If the DEVELOPETt fails to provide such information within
siuty (60) days of each anniversary, the CITY may collect and retain any
connection chazges owed to the DEVELOPER under tivs contract
XI. 9.DMINISTRATION
Any inquiries regarding the administration of this agreement shall be directed to
the City Engineer.
XII. COVENANT RUNNING WITH THE LAND
This Agreement shall be binding on the DEVELOPER, its successors, heirs and
assigns and shall so be binding on the.legal owners of aU properties ilescribed
within the benefit boundary of the area as shown in the aitached Exhibits B,C and
D, their successors, heirs and assigns. The DEVELOPER agrees to pay all fees
for recording this Agreement with the County Recorder's Office. The
DEVELOPER shall make the actual recording and provide the CITY with
confirmation thereof.
XIII. HOLD HARMLESS
The DEVELOPER will defend, indemnify, and save the CITY and the CI1'Y'S
officials and agents harmless from all claims end costs of defense, arising out of
this agreemem, , including but not limited to attorney's fees, expert witness fees,
and the cost of the services of engineering and other personnel who's time is
reasonably devoted to the prepaiation and attendance of depositions, heazings,
arbitretion proceedings, aettlemeat conferences and trials growing out of the
demands and/or actions of property owners incurred in the performance or
completion ofthis Agreement.
XN. CONSTITUT'fONAL1TY OR INVALIDITY
If any section, subsecrion, clause or pf rase of this Agreeme is fvr any reason
held to be invalid or unconstitutional, such invalidity or unconstitutionality shall
not affxt the validity or constifutionality of the remaining portions of this
Agreemeni, as it being hereby expressly declared that this Agreemeirt and each
section; subsection, sentence, clause and pluase hereof would have been prepared,
proposed, adopted and approved and ratified iirespective of the fact that any one
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or more section, subsection, sentence, clause or phrase be declared invalid or
unconstitutional.
CITY OF AUBURN I
Peter B.Lewis,Mayor
ATfEST: APPRO AS T M:.
Danielle Daskam,City Clerk D el B.Heid,Ci Attorney
DGVELOPER:
s re s wti
I1TT,E: TITI,E:
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IRES.B Page 87 of 117
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STATE OF WASHINGTON)
ss.
County of King
I certify that I know or have satisfactory evidence that Peter B. Lewis and Danielle E.
Daskam were the persons who appeared before me„and said persons acknowledged that
they signed this instn ent, oa oath stated that they were authorized to execute the
inshvment and acknowledged it as the MAYOR and CI7'Y CLERK of the C1T'Y OF
AUBURN to be the free aad vohmtary ad of such paities for the uses and pur}mses
mentioned in this instrument.
Dated
I
Notary Public in and for the State of Washington
My appointment expires
STATE OF WASIiINGTON)
COUNTY OF K1NG
I certify I have lmow or have satisfactory evidence that
is/are the person(s} who appeared before me, and
said person(s) acknowledged that he/sheRhey s gned this instrument on oath stated tbat
helsheJthey was/were authorized to execute the instrument and acknowlcdge as the
of
a limited lia6ility company, to be the free and voluntary act of such parry for the uses
and purposes mentioned in the instrument.
Dated
Notar Public in and for the State of Washington
Resict ng at i
My appoitrtment expires
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RES.B Page 88 of 117
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EXHIBIT A-1 9- 3 /3 °
3z. a-
Raum A Wra x
City ofAuburn
City Ckrk
25 Wwt Main
Aubum,WA 98001
0 0..»
8:m
K aintTV, a
Abow thie liac'avved for reoo'dinrt infomiotion.
P W'" BILL OE SALE
Q FAC07-0008
Relwenx M(if applicabk): N/A
Gimtor/Bmrower. Keraey 3 Imp ovemmts LLC
GrantedAssigneelBdxfxiary: City of Auburn
L.egalDewriptioNSTR: J221N-SE
Axeesxor's Tatt Parcel ID#: 322105 9015 md 322105•9039
KNOW ALL MEN BY THESE PRESENTS that for and in oonsidastion of the
sum of TEN DOLLARS ($10.00),end for the midmation of oorporating t6e Exte ion
into the City systan,and other good and suffiaent considaetion,rxeipt wheceof is haeby
acimowied d, the undersigned Grantor Kersey 3 Improvements LLC does by these
presents hereby comey, setover, assi , transfer and waaant to tfie Ciry of Aubiun, a
Municipal CoTporadon of the State o Washingtoa, 10 LF of 12° sform drainage main,
110 LF of 18" stortn drainaga main, b9 LF af 24" storm drainage: main;
9Z LF of 8" sanitary sawer,40 LF of 10"sanitary sewer,2[47 LF of l2" samtary sewer,
1737 LF of I8"sanitary sewer, 4689 LF of 24"senifary sewa and all appwtenmuxs or any
oWa associated public facitiry as shovim on tho public faality extension plens referrod W
as FAC07-0006, the Kersoy III Off-Site Sewa tmprovaowus development Siwatad
within the following described real property,tocetod in King County.
See EXHIBiT'A'ATTACHED HERETO AND BY THIS REFERENCE MADE
A PART HEREOF.
and the said Grantor heroby wazrants that it is the sole owner(s) of all the properry above
conveycd; that it has fiil1 power M convcy tha same and that it will defend the title of the
said Grantee against any and all persons Iawfully making ciaim thereto,md indemnify the
City of Aubum for any costs,incluiling Attomey v "def 'n tt'
smrd by Pacfllc I mtlwirect7Mle,
auooem odatlon oMy.It hec rot bsen
toC aa te ptopar Or
ae b Its el eot npentltle:
Hili of Sak
Pege 1 of 3
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RES.B Page 89 of 117
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IN W ITNESS WHEREOF the Gracrtor has executcd these presants this
4+day oF i'A Ti 2008.
T.-
Authoiizcd at Date
STAT6 OF WASHIN(3TON)
ss
COUNTY OF K[IYG
I certify that f know or have tisfactory evidance that Thomes Young is the person who
appeared beforc me, and said person aclawwladgod t6at he signed this;inshvment,on oath
stated that:helshe was aufl onzed to exxuu the insuument and admowlodged it as tha
Develop nent Manager of Keney 3 [mgruvcmeots, LLC, a IimiOed liability rnmpmy,
to be the free and voluntary act of such party for the uses end purposts mentioned in thia
instrument.
nac«t Marrh 4 21 1R
t ie Trni A. l ar rYae
m Notary.Pablic m and fo State of Washington
Residing at
My appointment cpires
HSldb
Fila N IISI
REF.H:1 evdopnanlProjeclaVCe eiy 1111FAC07.0008 ORata Sewa Impeovementall.egell poammK
Hill oCSale
Pege 2 of 3
RES.B Page 90 of 117
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LEGALDESCRIPTION FOR KERSEY 3•DIVISION 1
7rie Southwest quarter of the Southeast quarter arW thet pwtlon of tl e Northweat quarter ot the
Southeast quaAer lying 3oufherly of the H.B.Carter Cowity Roack
All tn Sectbn 32, Township 21 North, Range 5 Eest, Wiilamette Meridan, King County,
Weshington;
EXCEPT Iha1 portlon tl ereof conveyed to Kir g County}or Stuok Road arM by Deed recorded
untler Recordtng No.5407386;
AND EXCEPT that porllon thereot conveyed to IUng County for Lake Tapps Access Road, by
Deed recwdetl under Reca ng No.5801769.
LEGAL DESCRIPTIOM FOA KERSEY 3-DIVISION 2
Lot 1,Clty ot Aubum Short Plat No.SP•22•77,rewrded wMer Recording No.7905307012, being
fl revision of Short Plst recordedvnder Recording No.7712130917, in IQng County,Washington,
being a portion o} the East haN of the Southweat quarter oi Section 92, Townahlp 21 North,
Range 6 Eas1,WlDamette Meridlan, In IQpp Counry,Weshirigton. •
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Projeet Name: Kereey 3
Febnuuy 20,2U08
WRW/ka
11S941..p41.doc
IRES.B Page 91 of 117
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EXHIBIT A-2
Reaw Addrass: pryp n'py
CiryCler I I IIHI
u West Moin I 11 PoIIW
A m,WA 98001 2 1 6300.2 51
T
I
f t i
Abovo thia llno resorvcd fa iecmdin t inPormation.
PACIflCN01iTHyVE$TflTIE
gn,LOFSALE I IA153t1'Z
FAC06-0013
Reference H(ifapplioable): N/A
mntorBorrower: Keroey 3 Improvements,LLC
tiruntee/Aasigoee/Hene£wiory; GtyofAu6urn
I.tge1 DescripdoplSTR: S32—T21N—RSE (L (r /.f
Aesecsor's Tau Pazcel m#: 322105•9015,322105-9017 md 122I05A039
KNOW ALL MEN BY THESE PRESENTS that for and in consideradon af tlu
sum of 7'EN DOLLARS (S]0.00 end for tha considaration of incorporating the Factension
into the City a ,and othor good and suffiaeat considaraaon,receipt whaeof cs hereby
hclawwl , tho undersi od C3rantor Kersey 3 Improvemeota, LLC doos by thesa
presaiits hareby convoy, sewver, assign, transfar aad warrent to the Ciry of Aubum, a
Municipal Cocporation of the State of Wavhington,
0,858 LF of street,
39 each of atreetlig6ts,
134 LF of 8",6,0 9 I,F of 12"and 2,008 LF of 16"waterllne,
1,814 LF of 8"and 2,131 LF of 12"sanitary sewer,
119 LF of 8" Dl, 170 LF of 12" Dl, 259 LF of 18" Dl, 226 LF of 36" DI,
765 LF of 12" PVC SDR-21, 2,768 LF of t2" PVC SDR-35,
1,652 LF of 16" PVC SDR-35, 3,046 LF of 24" PVC SDR-35,
3,068 LF of 36"PVC SDR-35 76 LF of 42"PVC SDR-95, 337 LF of 18"HDPE,
and 255 LF 18"CPEP storm c raiaage aewer,
a naw traftic signal ut tha intaraoction of Karsay Way SE,Evergceen Way SE and
43rd Sb+eet SE
9a orsn e
Page 1 of 4
RES.B Page 92 of 117
end ail eppurtwances or any other associatal public faciltry as shoan on tha public feoili
axtonsion plans referred to as FAC06-0013,the Evergreen Way SE and Kersey Way S
davelopment.
Situated within tha fnllo wing descdbed real property,located 'm King County:
I See EXHIBIT'A'ATTACHED HERETO AND BY THIS REFERENCE MADE
A PART FiEREOF
and the said arantor hareby we rants that it is tha sole owner of ali tha proparty above
conveyed; that it has full powar to nvey the same and that it will defand the title of the
said(#rantea sgainst any and aqp sons lawfullymsk claim thereto,and indemnify the
City of Auburn for any costs,inc uldingAttomeyfeesindefendingtitle.
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HUl of Sale
Page 2 of 4
L RES.B Page 93 of 117
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IN WI'fh1ESS WHERSOF the G antor has executed these presents this 1
day of rurnv/ Zs>1 ,29}Ar i
I I
v -" `
A ttwrizqd ure
U v
STATE OF WA3HIN4TON)
COUNTY OF KINd
I cartify I have lmow or have satisfactory evidance that Towi Yua.na
is/are the person(a) who eppearod before me, and said persott s) acknowlalged that
he/she/they signed this instrument on oath statad t6at 6e/shdthay was/wero authorized to
executo the inshvmont end acknowledga es the
verrlanma+l- Ma.qa r of 5
a limib0d UabWty co hpony,bo be the Eree and voluntary ad of uch purty fortha uses and
P Pos mentioned in the insuvment.
Datad e7/3 0 1
CZ Ii/yy,y
N
T y
t; Notar Public in end for the State of Was a
j `a' ` Rosiding at h'1 n,_ al
91
p 8L1p MY BPPointment expires I-6-13
i'J,'Q6:,'431O,
y Oa A`•'/''`
1
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I///Il/l
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RES.B Page 94 of 117
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EXHIBIT',A'
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THE'SOUT-li,V&4T Q1IARTER OF THE S01,11'iE:AST QUARTER 1#ND'HAT;
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Exhibit C
Kersey SaMtary Sewer Payback-Front Footage Charge
Sewer3egment Front Frorrt Footage
Parcel Number (chargeperltriear(oot) Footage (ft) Charge ($)
3027059024 III.15716.04) 660- -208.586.0
2921059044 IY.(5739.W)350_. 48,664.00
3221059005- IV($139.001 1056 146,82424
3221059006 IV.($139.Oq 404. . 56,1TL.16
3227059008 IV($739.04)1675 232.892•00
3227059078 IV(5139.04)773 7A.OSD.92
3321059079 IV[$139.04)tt3 517.701.92
3221059QlZ IV(5139.04)26S 536,567.52
3221059N3- IV($139.04)5 6 75.915.84
3227059027 N($139.04)1585 220,378.40
3221059028 IV(5739.04)270 537,540.80
3227069029 IV(5139.6Q 70 59.732.80
3II1059009 V($88.%) 704 59.251.84
332705901 V($88.%1 2M 21.7f16.24
u27059020 V($8&%) 517 545.992.32
31270590Y1 V(588.%) 200 517,792.00
3727059025 V(588.%) 317 528,7A0.33
3221059026 V(588•%) 399 33,495.04
3727059031 - V($88.%)1112 98,923.52
332f059059 V.($88.%1 570 517.148.
384500007D Y.($88.96) 577 515.492.32
3845000U60 Y.($88.%1 1/0 9.785.60
3845000070 V($88.96) 153 13,610.88
Total 51.488,330.88
IRES.B Page 97 of 117
I
Exhibit D
Kersey Sanitary Sewer Payback-Area Q arge
Parcal Number Area Charge(per RCF)
Sub.Basin 1
0520051076 888.6
052005f019 8BB.45
0520052007 888.46
0520052008 888.46
Q520052011 88H.46
0320D52012 888A6
Q400S2075 5888.A6
76 88&46
F,7mr ma Sggg,6
05200SZ@4 BB8A6
0520055 1 888.46
0520055 2 5688.46
0520055 3 888.6
0520055005 5888.6
a620055006 5888.e6
0620055007 5888.46
2o0ssooe SBee.4a
ostaossoo9 Seee.ae.
aseaosw o Saee.+t
oszoossot t Sees:es
os2aosso z Seea.
052005SOt3 5888:16- - .
0524055014 888:A6.
052005SOtS 5888:6 -
0520055016 5888:46
0520055017 889.46
0520054018 868.16
0520055019 5888.46 I
0520055020 588&6
0520055021 88&6
0520055024 8B&6
t
0520059028 5888.6 i0520055071588&6
0520055073 SB88.6
052f1055034 868.6
0520055035 SBB8.16
0520055036 886.6
0520055037 888.46
0520055038 886.6
0520055039 888.46
0520055040 5888.16
0520055041 888.46
05Z005504 5888.46
0520055W3 888.46
052011 50M 988.4G
RES.B Page 98 of 117
Kersey Sanitary Sewer Payback-Area Charge
Parcel Number Area Charge(per RC
0520055049 888.6
0520055046 5888.46
0520048W7 BB8.46
0520D5SO48 888.46
0520055049 5688.46
052 055050 5888.46
052U055 1 888.6
0520055052 5888.6
052005505 5888.16
0520055054 SB88.6
os2oo5600i SB88.46
A0560D'! SBB8.46
0520056003 BBB.A6
0520056004 S88&6
0520056005 5888.46
On0056W6 588&46
005t 07 88&:46.-
20 6008- BB&46. _
20056009 - 888:46 ..
0520056010 888.6
0520%071 888A6
OR0096012 BB8.46
0520056018 5888.I6
0520056019 8.46
OS7A0%020 888.46
0520056021 5868.46
0520056023 5888.6
0520056024 5888.6
1043500D70 88EA6
7043500020 5898.46 it04350030888.46
1043500D40 5888.46
t043500050 88&46
1043500060 688•6
1043500D70 868.6
iD93500090 5888.46
7043500100 5888.46
1043506110 5888.46
1093500120 888.46
7043500730 888.46
3221059004 5888.46
3221059009 868,46
3221 9010 BBB.46
3221059011 888.46
3221 9013 888A6
3221ff 90U S8B8.16
3221059016 SBBBA6 I
3uto5voz0 Seea.e6
RES.B Page 99 of 117
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Kersey Sanitary Sewer Payback-Area Charge
Parcel Number Area Charge(per RCE)
3227 902 5888.46 I
zloss Sese.w I
au osvoz6 Sees.n6
3221059070 8B&46
32210590I1 86&46
3221059033 888A6
3221059034 5.<6
37L7059035 5886.46
3221059036 888.46.
3221059037 888.46
227059038 58.46
3321059W0 BBB.16- -
32270590t7 SB8B.16 -
3Z27059042. 88&46- -
33I7059043 88&46 .
32Z1059044_ 88&A6
3]21059045 5888•46
3221059046 5888.46
32210590f7 888.46
1227059048 886.46
3221059049 886.46
322t059052 5888.46
3321059053 5888.46
3221059054 888.16
3221059055 8.16
7221059056 888.16
322f059057 888.16
3221059058 588&46
3221059059 888.46
3721059007 888.46
337059008 888.6
1321059009 BB8A6
1327059010 5888.6 -
33Y1099011 888.6 -
3321U59012 888.6
332f059013 SBBB.46
I321059014 888.46
3327059015 888.46
332f059016 888.46
3721059017 5888.46
3321059018 888A6
33N 9019 SB88.46
3327059020 SBB8.6
3321 9025 5886.46
3327 9026. _ 5888.46
33270.59037 5888:46 I
3321059034' - 5888:46
I3331059035- 5888.46
I
RES.B Page 100 of 117
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Kersey SaMtary Sewer Payback-Area Charge
Parcel Number Area Charge(per RCE)
3327059077' SB88.46
3321059078 SBB8.46
3321Q59039 S88&46
3321059W0 BBBA6
3]2t S9041 888.46
3]21059092 SBB8:46
3321059043 888.46
33210590M 888.46
3321059W5 888:46
3721059046 888:46
3327059047 5888:6
327 59048 SBBB.6. .._
7327059049 BB8.6'
3321059051 5888.46.
3321059052 8BBA6. . .
33210.59053 5888.46
332t059054 5888.46- :
3321059055 888•44
7121059056 888.46
3321059037 5.
332f059058 5888.46
3321059059 5888.6
3321059060 888A6
7321059061. 5888.46
3321059062 886.46
3321059063 888A6
3321059Q6 888.A6
3321059065 5.6
3321059066 5888.46
3327 9067 5888.6
3321 9068 888.6
3321059069 SB88.46
7321059070 888.46
732105907/ B8B.46. .
327059073 BB8.4A
3321059074 888.46.
3321 9075 888.A6
3321 9076 BB8.46
332/059077 888.6
3721059078. 5888.46
3321059079 888.46
327059080 BB8.46
3Y11059081 5888.46
3321059081 888.46 I
33210590- 5888.46
3321059088 88&6 I
3321059089 88&46
3327059090 888.46
RES.B Page 101 of 117
i
Kersey Sanitary Sewer Payback-Area Charge
Parcel Number Ares Charge(per RCE)
3121059097 588&46
3845 P20 5888.6
384600U060. 5888.46
3845000070 5.46
Sub Basin Z
29210 019 5874.78
2921059032 5874.78
2921059044 874.78
2921059046 874.78
2921 9053 5674.78
3tt1059001 874.78
3221059001 871.78
32210590D2 874.78
3II1059001 87.78
3t2f059005 874.78
3221059006 5874.78
3221059 8 5874.78
3221059018' 874.78
3227 9019 5871.78
3221059022 Sa/4.76
322105902J 5874.78
3221059027 874.78 -
3221059028 87.78_
3IN059029 5874.78_= .
3 21059 5 874.78
7321059006 874.78
3321059050 874J8
Sub Basin 3
ZTL1059077 5831A7
2921 590VL SB31.17
2921 59006 837•77
2921059030 - 831.17
2421059027 5831.17
927059015 837.77
3027059024 5831.17
i
RES.B Page 102 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4973
Date:
July 9, 2013
Department:
Public Works
Attachments:
Resolution No. 4973
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4973.
Background Summary:
This project includes the construction of the following improvements:
1.Construction of bike lanes, sidewalks, curb and gutter and ADA accessible ramp
improvements to complete the remaining pedestrian gap on the south side of SE
312th St starting at 124th Ave SE and extending approximately 600 feet east.
2.Installation of ADA pedestrian push buttons and audible countdown pedestrian
signal heads at the existing signalized intersection of SE 312th St and 124th Ave
SE, including upgraded ADA accessible ramps.
3.Construction of upgraded ADA accessible ramps on 116th Ave SE at the two
marked school crosswalks in front of Rainier Middle School and at the intersection
of 116th Ave SE and SE 304th St.
4.Bike lane striping, signage and pavement symbols on 116th Ave SE between SE
312th St and SE 304th St.
The bid opening was held on July 11, 2013, which did not allow enough time for staff to
compile the bid tabulation and complete contractor verifications prior to the Committee
meeting; therefore, staff is requesting authorization for the Mayor to award this contract
to the lowest responsible bidder to avoid delay of the project.
The estimated project cost is within the available budget (Grant plus City Funds).
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 103 of 117
Meeting Date:July 15, 2013 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 104 of 117
RESOLUTION NO. 4 9 7 3
A RESOLUTION OF THE GITY COUNGIL OF THE CITY OF
AUBURN; WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN, AGREEMENT BETWEEN THE
CITY OF AUBURN AND TFI E:L0INEST RESPONSIBLE BIDDER
FOR PUBUC WORKS CONTRACT NUMBER 13-07, PROJECT
NUMBER CP1120, LEA HILL SAFE ROUTES TO SCHOOL
IMPROVEMENTS
WHEREA8, the City desires to increase safety in school zones; and
WHEREAS, the City Council of the City of Aubum approved a project to
construct sidewalks, bike lanes and ADA compiaint wheeichair ramps, and pedestrian
signal improvements in the Lea Hill neighborhood; and
WHEREAS, summer break is the safest time for school related construdion as
the schools involved — Hazelwood Elementary, Lea HiII Elementary and Rainier Middle
School — have a significant number af students who walk to and from school during the
school year; and
WHEREAS, a project Bid Opening for project CP 1120 took place on July 11,
2013; and
WHEREAS, waiting to award the construction contract at a regularly scheduled
City Counal meeting would result in a three week delay ofthe construction start date;
and.
WFIEREAS, the City of Aubum Public Works Department will assess the bids
received and identify the Lowest Responsible Bidder following the Bid Opening; and
Resolution No.4973
Julyi,2013
Page 1 of 3
RES.C Page 105 of 117
WHEREAS, it is in the public interest for the City to award Corrtrad No. 13-07;.
in conformity with bid documents, and to take all appropriate steps to enter iMo an
agreement for construction of CP112Q Lea HiII Safe Routes to School Improvements,
with all expediency to take advantage of the remaining construction season.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING
COUNTY, WASHINGTON, HEREBY RESOLVES asfollows:
Section 1. The Mayor of the City of Auburn and the Aubum City Clerk are
hereby authorized to review bids, award, and execute an Agreement between the City
of Aubum and the Lowest Responsible Bidder for Project Number CP1120, Public
Works Contract Number 13-07, Lea Hill Safe Routes to School ImproVements, which
agreemerrt shall conform with the Bid Documents, provided that the bid amount does
not exceed the budgeted amount.
Section 2. The Mayor is hereby authorized to take all appropriate steps to
execute the awarded contrad, to implement such administrative procedures as may be
necessary to carry out the directives of this legislation, and to reject all bids if
appropriate.
Section 3. This resolution shali be in full force and efFect upon passage and
signatures hereon.
Dated and Signed this day of 2013.
Resolution No. 4973
July 1, 2013"
Page 2 of 3
RES.C Page 106 of 117
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danieile E. Daskam, City Clerk
APP ED EO
niel B. He , ity omey
Resolution No.4973
July 1, 2013
Page 3 of 3
RES.C Page 107 of 117
Project No: CP1120 Project Title:
Project Manager: Kim Truong
Project Initiation
Initiation Date: __7/18/11___ Permision to Advertise
Advertisement Date: _6/3/13_ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Carry Forward to 2013
Funding Prior Years 2011 2012 2013 Total
102 Fund - Federal Grant 777 25,638 372,085 398,500
102 Arterial Street Fund 34,000 34,000
Total 0 777 25,638 406,085 432,500
Activity Prior Years 2011 2012 2013 Total
Design Engineering - City Costs 777 25,638 44,710 71,125
Design Engineering - Consultant Costs 1,924 1,924
Construction Estimate 261,952 261,952
Authorized Contingency 10,000 10,000
Other - School District (Education)75,700 75,700
Other - Police Dept. (Enforcement)1,800 1,800
Construction Engineering - City Costs 10,000 10,000
Total 0 777 25,638 406,085 432,500
Prior Years 2011 2012 2013 Total
*102 Funds Budgeted ( )0 (777)(25,638)(406,085)(432,500)
102 Funds Needed 0 777 25,638 406,085 432,500
*102 Fund Project Contingency ( )0 0 0 0 0
102 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
BUDGET STATUS SHEET
Lea Hill Safe Routes to School Improvements
Date:7/9/13
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
\\auburn12\building\PROJ\CP1120-Lea Hill School Ped Imp\Budget\CP1120-BudgetStatusSheet.xls 1 of 1RES.C Page 108 of 117
RES.C Page 109 of 117
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4975
Date:
July 9, 2013
Department:
Public Works
Attachments:
Resolution No. 4975
Budget Status Sheet
Maps
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4975.
Background Summary:
The 2013 Pavement Patching, Chipseal and Overlay Project will rehabilitate deficient
pavement on approximately 7.4 miles of streets throughout the City as part of both the
2013 Arterial/Collector Pavement Preservation Program and the 2013 Save Our Streets
Program. This rehabilitation will be accomplished by using four different types of
pavement preservation treatments as follows:
Pavement Patching
This project will perform a pavement patching treatment (removing and replacing areas
of damaged pavement) on 1.0 mile of arterial and collector streets as part of the City’s
Arterial and Collector Street Pavement Preservation Program.
Chipsealing
This project will perform a double chipseal treatment on 4.0 miles of arterial and collector
streets as part of the City’s Arterial and Collector Street Pavement Preservation
Program. In addition, this project will perform a chipseal treatment on 1.3 mile of local
streets as part of the City’s Save Our Streets Program.
Thin Asphalt Overlay
This project will perform a thin (1.5-inches thick or less) asphalt overlay treatment on 0.1
mile of local streets as part of the City’s Save Our Streets Program.
Thick Asphalt Overlay
This project will perform a thick (2-inches thick) asphalt overlay treatment on 1.0 mile of
arterial and collector streets as part of the City’s Arterial and Collector Street Pavement
Preservation Program.
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 110 of 117
See the attached vicinity maps for the specific project streets.
Construction is anticipated to begin in early August 2013 and be complete by November
2013.
The bid opening was held on July 11, 2013, which did not allow enough time for staff to
compile the bids and complete bidder verifications prior to the Committee and Council
meetings; therefore, staff is requesting authorization for the Mayor to award this contract
to the lowest responsible bidder to avoid delay of the project.
A project budget contingency of $3,000 remains in the 103 (Local Street Pavement
Preservation) Fund.
A project budget contingency of $37,110 remains in the 105 (Arterial and Collector Street
Pavement Preservation) Fund.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:July 15, 2013 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 111 of 117
RESOLUTION NO. 4 9 7 5
A RESOWTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF AUBURN
AND THE LOWEST RESPONSIBLE BIDDER FOR
PUBLIC WORKS CONTRACT NUMBER 13-06,
PROJECT NUMBER CP1302, 2013 PAVEMENT
PATCHING, CHIPSEAL, AND OVERLAY PROJECT
WHEREAS, the City Council of the City of Auburn, Washington, has
approved a project to design and construct pavement rehabilitation on existing
streets consisting of 1.0 miles of asphalt pavement patching, 1.1 miles of
asphalt overlaying, and 5.3 miles of chip sealing; and
WHEREAS, a project Bid Opening for the construction of the work was
scheduled to take place on July 11, 2013, which would not allow enough time
for staff to compile the bids and complete bidder verification prior to fhe next
available City Council meeting; and
WHEREAS, waiting to award the construction contract until the next
regularly scheduled meeting would resutt in a three week delay of the
construction start date, and this project is time sensitive due to the limited
construction season and need for this work to be completed before the onset of
inclement weather, and
WHEREAS, the City of Aubum Public Works Department will assess the
bids received and identify the Lowest Responsible Bidder; and
Resolution No. 4975
July 7, 2013
Page 1 of 3
RES.D Page 112 of 117
WHEREAS, there is avaiiable ending fund balance within the 105 Arterial
Street Preservation fund to fund any shortfall in the current project costs,and
WHEREAS, it is in the public interest to allocate the available funds to
complete.as much pavement preservation work as possible; and
WHEREAS, it is in the public interest to award and execute public works
construction contract 13-06, with all expediency to take advantage of the
remaining construction season.
NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the Ciry of Aubum and the Aubum City Clerk
are hereby authorized to review bids, award, and execute an AgreemeM
between the City of Aubum and the Lowest Responsible Bidder for Project
Number CP1302, Public Works Contract Number 13-06, 2013 Pavement
Patching, Chipseal and Overiay Project, which agreement shall conform with
the Bid Documents; provided that the project costs do not exceeded the amount
of funding available.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Resolution No. 4975
July 7, 2013
Page 2 of 3
RES.D Page 113 of 117
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP OVED O FO
D iel . Hei ityA ome
Resolution No.4975
July7, 2013
Page 3 of 3
RES.D Page 114 of 117
Project No: CP1302Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: __October 15, 2012___ Permission to Advertise
Advertisement Date: _June 27, 2013_ Contract Award
Award Date: ___________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20122013 Future Years Total
103 Fund - Local Street Preservation 242,000242,000
105 Fund - Arterial/Collector Preservation
(Funds Currently Budgeted)
105 Fund - Arterial/Collector Preservation
(Funds to be Budgeted with BA #3)
Total 0 0 2,206,000 0 2,206,000
1,471,000
493,000
1,471,000
493,000
BUDGET STATUS SHEET
2013 Pavement Patching, Chipseal and Overlay Project
Date: July 2, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Total 0 0 2,206,000 0 2,206,000
Activity Prior Years 20122013 Future Years Total
Design Engineering - City Costs*22,50022,500
Construction Estimate 1,921,3901,921,390
Authorized Contingency 192,000192,000
Construction Engineering - City Costs*30,00030,000
Total 002,165,89002,165,890
*City staff costs for local street design and construction are not charged against the project budget and are not shown here.
Prior Years 20122013 Future Years Total
**103 Funds Budgeted ( )00(242,000)0(242,000)
103 Funds Needed 00239,0000239,000
**103 Fund Project Contingency ( )00(3,000)0(3,000)
103 Funds Required 00000
Prior Years 20122013 Future Years Total
**105 Funds Budgeted ( )00(1,964,000)0(1,964,000)
105 Funds Needed 001,926,89001,926,890
**105 Fund Project Contingency ( )00(37,110)0(37,110)
105 Funds Required 00000
** ( # ) in the Budget Status Sections indicates Money the City has available.
103 Local Street Budget Status
105 Arterial/Collector Budget Status
Estimated Cost (Funds Needed)
1 of 1RES.D Page 115 of 117
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