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HomeMy WebLinkAbout07-22-2013 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA Planning and Community Development July 22, 2013 - 5:00 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements 1. Presentation Parks and Recreation Board Parks, Arts, and recreation Director Daryl Faber will provide a presentation on the 2013 plans and activities of the Parks and Recreation Board. C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes - July 8, 2013* (Tate) III.DISCUSSION ITEMS A. City of Auburn Bicycle Route and Trail Map* (Chamberlain/Yao) Review the draft bicycle route and trail map developed by the Bicycle Task Force. B. City of Auburn Floodplain Management* (Andersen) This is the fourth briefing to the Committee regarding floodplain management in the City of Auburn. Staff will provide an overview of the City's flood control, flood event preparation, and flood response activities. C. Mixed Use Development Standards - C-1, Light Commercial Zone* (Tate/Chamberlain) Staff to provide an update of the schedule and overview of the concept that will be the subject of a Planning Commission public hearing. D. Comprehensive Plan Amendment/Strategic Plan* (Tate/Chamberlain) Staff to discuss the preferred format and layout for both Plans and to review a draft Request For Qualifications that is designed to solicit consultant interest and qualifications for a consultant to assist the City in its visioning exercise. E. Parking Vehicles on Unimproved Surfaces in Residential Communities* (Tate) Staff will discuss the existing zoning standards that regulate parking of cars, boats, recreational vehicles, and trucks on residential lawns. This discussion will be facilitated using a series of photographic examples. F. Director's Report (Tate) G. PCDC Status Matrix* (Tate) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website Page 1 of 37 (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes - July 8, 2013 Date: July 17, 2013 Department: Planning and Development Attachments: July 8, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Planning and Community Development Committee to approve the minutes of the July 8, 2013 Planning and Community Development Committee meeting. Background Summary: Reviewed by Council Committees: Other: Planning Councilmember:Backus Staff:Tate Meeting Date:July 22, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 37 Planning and Community Development July 8, 2013 - 5:00 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Councilmember Osborne (sitting in for Vice- Chair Holman), and Member Largo Wales were present. Vice-Chair Holman is excused. Also present were Interim Planning and Development Director Jeff Tate, Planning Manager Elizabeth Chamberlain, Project Engineer Ryan Vondrak, Traffic Engineer James Webb, and Planning and Development Secretary Tina Kriss. Members of the audience present: Scot Pondelick, Planning Commissioner Yolanda Trout, Jean Lix, Russ Campbell, Susan Weihe, Hank Galmish, and Robert Whale of the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes - June 24, 2013 (Tate) Member Wales moved to approved the June 24, 2013 meeting minutes as written, Chair Backus concurred. Motion carried unanimously. 2-0 III. ACTION A. Public Works Project No. CP0616 (Vondrak) Approve Final Pay Estimate No. 3 to Contract No. 12-21 in the Amount of $0.00 and Accept Construction of Project No. CP0616 Downtown Pedestrian Kiosks. Page 1 of 5 CA.A Page 4 of 37 Project Engineer Ryan Vondrak provided a briefing of Public Works Project No. CP0616. The Downtown Pedestrian Kiosks project constructed 3 kiosks at 1) W Main Street and the Interurban Trail, 2) 1st ST SW and S Division Street, and 3) The Transit Center. Construction was consistent with the budget. Committee and staff reviewed the locations and costs of the kiosks. The Committee discussed the design, expense and locations of additional kiosks. Councilmember Osborne moved and Member Wales seconded to recommend City Council approve Final Pay Estimate No. 3 to Contract No. 12-21, Project No. CP0616, Downtown Pedestrian Kiosks. Motion carried unanimously. 3-0 B. Resolution No. 4965 - The Outlet Collection Street Name Change (Tate) Planning Manager Elizabeth Chamberlain provided a brief background on Resolution No. 4965. As part of the rebranding of the Supermall to the Outlet Collection Glimcher has requested renaming the private street name from "Supermall" to "Outlet Collection". Member Wales moved and Councilmember Osborne seconded to to recommend City Council adopt Resolution No. 4965. Motion carried unanimously. 3-0 IV. DISCUSSION ITEMS A. Transportation Impact Fees (Webb) Traffic Engineer James Webb provided the Committee with staff's recommendations for updating the Transportation Impact Fee (TIP) program. A handout with changes recommended by the Public Works Committee to the Auburn 2013 Draft Transportation Impact Fee Table and Page 19 of the Transportation Impact Fee Rate Schedule were provided. The Committee and staff reviewed the changes to the traffic impact fee rate schedule and the fee comparisons to other nearby cities. Traffic Engineer Webb explained the updates assist the program in being consistent with the projects funding needs identified in the adopted 2014-2019 TIP. Staff will be taking this back to the Public Works Committee for action on July 15, 2013 and forward to Council the same evening if the Committee is supportive of the updates. B. Proposed Amendment to Auburn City Code Title 18 (Chamberlain) Page 2 of 5 CA.A Page 5 of 37 Planning Manager Elizabeth Chamberlain provided the Committee with background information regarding the proposed amendment to Auburn City Code (ACC) Title 18. After meeting with the Planning and Community Development Committee (PCDC) on June 24, 2013 regarding an amendment to the definition of "family" in Auburn City Code Title 18, Committee expressed a concern in making any changes to the definition of “family” and requested staff look at alternatives, possibly removing the definition of “family” altogether. The Committee and staff reviewed and discussed several options in the approach to address student/rental housing and boardinghouses within ACC. The Committee agreed that they would not break the project into two phases but that they would immediately begin to review all the code amendments needed to address student/rental housing at one time. Committee and staff provided the following action steps: • The Committee is supportive of holding Special PCDC meetings, if needed, to address student/rental housing and discuss code and policy changes. • The Committee is supportive of staff working with the City of Auburn’s Legal Department to develop a standardized protocol for the code enforcement of rental housing. As part of the process, code updates may be recommended to establish some additional tools, staff will bring any recommendations forward to the Committee as needed. • The Committee would like staff to discuss updating the Auburn City Business License form to include student rentals as part of the updates. • The Committee would like to discuss the option of limiting the number of people in a rental houses based on the square footage of the rental. • The Committee would like to discuss the option of eliminating a business license if the owner is non-compliant with ACC regarding rental housing regulations. • The Committee recommends that staff develop a program task list for future discussions on student/rental housing. Chair Backus invited the audience members wishing to speak on this topic to come forward. Hang Galmish, 12443 SE 318th Way, Auburn. Mr. Galmish thanked the Committee for taking the student/rental housing issues seriously. He emphasized that in addition to respecting students it is important to respect the property owners home values Page 3 of 5 CA.A Page 6 of 37 and quality of life. The cost of having student rental housing has weighed heavily on the homeowners, the property value and quality of life have diminished. Russ Campbell, 31606 126th Ave SE, Auburn. Mr. Campbell stated in August of 2010 he came to the City to complain about student/rental housing safety issues. He emphasized that if the issues can not be resolved by August or September of 2013, the City should continue to resolve the issue rather than waiting another year. Mr. Campbell stated he met with Cyndi Rapier of GRCC and she stated that the college is no longer promoting, advertising, or recommending students use the homeshare program. If the program is continuing it is likely through private individuals. The Committee emphasized that the intent is not to preclude someone from generating revenue in a rental home as long as the rental home is in compliance with ACC in an appropriate way. Jean Lix, 31606 126th Ave SE, Auburn. Ms. Lix stated that she has lived in her Lea Hill home since 1983 as a single parent. She thought the purchase of a single-family home near a community college would be beneficial. She now believes there at least 10 student rental homes in phase one and two of her sub- division. Ms. Lix believes the neighborhood has changed and been highly impacted. She believes the economic benefits drive the student rentals and that code enforcement of the single-family homes needs to be increased. Susan Weihe, 11849 SE 323rd PL, Auburn. Ms. Weihe stated she has lived in her home for over 36 years. Her property abuts a GRCC greenbelt and is next to a rental that seems like a dorm. The greenbelt is now opened for students to go to and from the college causing a steady stream of traffic. She made a call to GRCC security regarding the issues, they did not make a site visit. On Ms. Weihe's behalf Mr. Campbell called security and brought them on site to address the problem. In addition to daylight activity there is a steady stream in the evening 7 days per week, with all ages (individuals she does not believe are students). Ms. Weihe stated “education is the great equalizer” but the quality of life to the neighborhood is being impacted and the property values are lower. Ms. Weihe emphasized if GRCC is bringing students to the neighborhood the college should have a plan in place to be responsible for the students without an impact to the community. C. Director's Report (Tate) Interim Planning and Development Director Jeff Tate provided handouts with annual mid-point statistics (June 30 for the years 2000 - Page 4 of 5 CA.A Page 7 of 37 2013) on single-family residential and commercial permits issued and the construction valuation of those permits. The City will be conducting an inventory of land to be developed within the City to determine future development. Committee and staff discussed the City’s development activity. D. PCDC Status Matrix (Tate) There were no changes or additions to the matrix. V. ADJOURNMENT There being no further business to come before the Planning and Community development Committee, the meeting was adjourned at 6:35 p.m. DATED THIS ___________ day of ______________________, 2013. _____________________________________ Nancy Backus - Chair _____________________________________ Tina Kriss - Planning Secretary Page 5 of 5 CA.A Page 8 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: City of Auburn Bicycle Route and Trail Map Date: July 1, 2013 Department: Planning and Development Attachments: Memorandum Attachment A – Draft Bicycle Route and Trail Map Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Other: Planning Councilmember:Backus Staff:Chamberlain/Yao Meeting Date:July 22, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 9 of 37 Page 1 Memorandum To: Deputy Mayor Nancy Backus, Chair, Planning and Community Development Committee Councilmember, John Holman Vice-Chair, Planning and Community Development Committee Councilmember, Largo Wales, Member, Planning and Community Development Committee From: Elizabeth Chamberlain, AICP, Planning Manager, Planning and Development Department Cc: Pete Lewis, Mayor Date: July 16, 2013 Re: Draft Bicycle Route and Trail Map – Bicycle Task Force Recommendation Background Summary and Discussion In 2010, the City established a Bicycle Task Force comprised of a broad cross section of community members and interested parties that would guide and provide input to the City on bicycle facilities, routes and connections, and other key issues affecting bicycling options within our community. The Bicycle Task Force met for about year providing input on the City’s Comprehensive Transportation Plan with amendments made as part of the 2011 annual comprehensive plan updates with the addition of a new figure Titled “Bicycle Corridors and Connectors” and a new table titled “Priority Bicycle Facilities Inventory”. With these additions to the City’s Comprehensive Transportation Plan, the City is able to seek grants for potential projects. Another outcome of the Bicycle Task Force is a user friendly, published Bicycle Route and Trail Map for the public. A draft Bicycle Route and Trail Map has been prepared showing key routes, connections to City Parks and other facilities, where steep climbs are, and adjacent city connections. The draft map has been shared with the Bicycle Task Force for their review and input. Bicycle Task Force Chair, Terry Davis, is unable to attend the July 22, 2013 PCDC meeting but provided the following statement for the Committee: “The draft Bike Map is great. I feel it now fully represents the BTF’s ideas and proposed routes through the City. As the Chair of the BTF, I recommend this product be presented to the citizens of Auburn through some organized public outreach campaign.” As for next steps, staff proposes presenting the draft Bicycle Route and Trail Map also to the Public Works Committee and Transportation, Transit, and Trails Committee. Once the feedback DI.F Page 10 of 37 Page 2 from the Committees has been incorporated, then staff would move forward with presenting the finalized map to the public. Discussion Questions: 1. What feedback does the Committee have on the Bicycle Route and Trail Map? 2. Initial thoughts on public outreach are providing the map on the City’s website, press release, sharing the map with neighborhood groups/HOAs, sharing the map with the City’s partners such as GRCC, the school district, Chamber, Auburn Downtown Association, Auburn YMCA, and others. Are there other public outreach efforts the Committee would like to see? Attachments: Attachment A – Draft Bicycle Route and Trail Map Attachment B – Bike Tip Sheet – staff will bring to the meeting DI.F Page 11 of 37                                                             NOT RECOMMENDED UP-HILL ROUTE 18 18 WEST VALLEY HWY SW MI L I T A R Y R D S 9 T H ST E S 277TH ST 51 S T A V E S 12TH ST E 13 2 N D A V E S E JOVITA BLVD E SE 274TH ST 18 2 N D A V E E AUBURN-BL A C K D IA M O N D R D S E SE 272ND ST ELLINGSON RD SW S 288TH ST S 272ND ST E A S T VA LLE Y H W Y S E 2 1 0 T H A V E E FOREST CA N YON RD E SE KENT-KA N G L E Y R D 21 4 T H A V E E 68 T H A V E S 24TH ST E 321ST ST S 16TH ST E 12 4 T H A V E S E 11 6 T H A V E S E 10 8 T H A V E S E P E A S L E Y C A N Y O N R D S S 2 7 2 N D W AY WE S T V A L L E Y H W Y N W 8TH ST E CE N T R A L A V E S A U B U R N - E N U M C L A W R D S 14 2 N D A V E E STEWART RD SE A U B U R N W A Y N A S T S E M IL IT A R Y R D 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Federal Way To Federal Way To Edgewood To Milton To Enumclaw To Black Diamond To Pacific Raceways To Sumner & Puyallup To Sumner & Bonney Lake To Bonney Lake Map ID: 3760 01,000 2,000 3,000 4,000 5,000 FEET ú Auburn Muncipal Airport Emerald Downs Entertainment Center Park and Ride Library City Hall Justice Center Shopping Center City Parks Schools/Colleges Golf Course Activity Center/Gym Bike Corridors Primary Routes Interurban Trail Intersections Bike Connectors Multi-Use Trails Steep Climb No warranty or guarantee is made as to the suitability of the roadway condition or the tness of the facility for bicycling. The City of Auburn disclaims responsibility and shall not be held accountable, in any manner, for loss, damage, or injury that may be suered by bicyclists. Riders assume the risk for their own safety when traveling on the facilities indicated on this map. Bike Auburn Route & Trail Map                                                             NOT RECOMMENDED UP-HILL ROUTE 18 18 WEST VALLEY HWY SW MI L I T A R Y R D S 9 T H ST E S 277TH ST 51 S T A V E S 12TH ST E 13 2 N D A V E S E JOVITA BLVD E SE 274TH ST 18 2 N D A V E E AUBURN-BL A C K DIA M O N D R D S E SE 272ND ST ELLINGSON RD SW S 288TH ST S 272ND ST E A S T V A LLE Y H W Y S E 2 1 0 T H A V E E FOREST C A N YON RD E SE KENT-KA N G L E Y R D 21 4 T H A V E E 68 T H A V E S 24TH ST E 321ST ST S 16TH ST E 12 4 T H A V E S E 11 6 T H A V E S E 10 8 T H A V E S E P E A S L E Y C A N Y O N R D S S 2 7 2 N D W AY WE S T V A L L E Y H W Y N W 8TH ST E CE N T R A L A V E S A U B U R N - E N U M C L A W R D S 14 2 N D A V E E STEWART RD SE A U B U R N W A Y N A S T S E M IL I T A R Y R D S S 2 77 T H S T 24TH ST E 167 167 TRANSIT STATION A S T S E C S T S W B S T N W I S T N E A U B U R N W A Y S M S T S E AU B U R N W A Y N 51 S T A V E S 12 4 T H A V E S E 13 2 N D A V E S E R S T S E WE S T V A L L E Y H W Y N C S T N W W MAIN ST 11 2 T H A V E S E E MAIN ST 4 1 S T S T S E 29TH ST SE SE 312TH ST K E R S EY W AY SE 8TH ST NE 37TH ST NW ORAV E TZ RD SE M ST NE D S T NW 4TH ST SE L A K E L A N D H I L L S W A Y S E 15TH ST NW L A KE TAPPS PK W Y S E S 316TH ST S 277TH ST EMERALD DOWNS DR NW 37TH ST NE LEA H I L L R D S E D S T N E PEASLEY C ANYON RD S H A R V E Y R D N E EA S T V A L L E Y H W Y S E 15TH ST SW A ST NE BOUNDARY BLVD SW RIVER W A L K D R S E SE 281ST ST T E R R A CE DR NW ELLINGSON RD SW SUMNER-TAPPS HWY E S E 3 0 4 T H ST 17TH ST SE A U B URN-BLACK DIAMOND RD SE6TH ST SE 10TH ST NE 15TH ST NE CROSS S T S E 16TH ST NW S 277TH ST A S T S E 12 4 T H A V E S E R S T S E SENIORCENTER SE 304TH ST 2ND ST E C S T N E STUCK R I V E R D R S E 53RD ST SE SE 320TH ST SE 288TH ST M S T N W 37TH ST SE M S T N E SE 284TH ST 4 6 T H P L S 22ND ST NE 17TH ST SE S 296TH ST 25TH ST 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CREST D R N W 1 0 2 N D A V E S E 66TH ST SE 1 0 4 T H P L S E 72ND ST SE M O U N TAIN V I E W D R S W 12 8 T H P L S E 16TH ST SE 13TH ST SESUPERMALL WAY SW 24TH ST NW 14 8 T H A V E S E 42ND ST NE 2ND ST SE 73RD ST SE 37TH W A Y S E T S T N W 6TH ST NW 57TH ST SE B PL NW SE 285TH ST SE 294TH ST 9TH ST SE I S A A C A V E S E SE 312T H W A Y 52 N D P L S L S T N E SE 307TH PL 19TH DR NE 28TH ST SE ELM LN SE PA C I F I C A V E S GI N K G O S T S E J ST NE 15TH ST SE SE 42ND ST T S T N E 11TH ST NE 67TH L N S E 45TH ST N E 20TH ST NE S 303RD PL SE 299TH PL LAKE TAPPS DR SE 14TH ST SE SE 308TH PL CH A R L O T T E A V E S E 26TH ST NE 63RD ST SE 10 9 T H A V E S E S 319TH ST SE 290TH PL H A Z E L A V E S E S U P E R M A L L ACRD S W FI R S T S E S 314T H S T PA N O R A M A D R S E U S T S E SE 289TH ST K S T N E SE 297TH ST 19TH ST SE S 302ND PL MAPLE DR SE 5 7 T H DR S E 21ST ST SE N O B L E C T S E HE A T H E R A V E S E 12 9 T H P L S E 33RD ST SE 61ST A V E S SE 307 T H ST S 324TH ST 55TH ST SE RA N D A L L A V E S E R PL NE I PL NE N S T S E WA R D A V E S E 5 5 T H W A Y S E 107T H P L S E 11 7 T H P L S E SE 292ND ST D PL SE SE 306TH ST 53RD PL S 11 4 T H A V E S E F S T N E 1 1 2 T H P L S E S E 323RD ST WE S T E R N A V E N W 11 0 T H P L S E 5TH ST NE 12TH ST NE 35TH ST NE SE 286TH PL SE 302ND PL 8TH ST SW SE 300TH ST 10 5 T H A V E S E 40TH ST NE 1ST ST NE 142ND A V E SE ORAVETZ PL SE 63 R D P L S 18TH ST SE 62 N D LOOP S E SE 314TH ST 59 T H A V E S 13 3 R D A V E S E 27TH ST SE 2ND ST NE ALPINE DR SE JA S M I N E A V E S E KA T H E R I N E A V E S E 22ND WAY NE 6TH ST NE 3RD ST NE S 307TH ST SE 305TH PL HE N R Y R D N E 66 T H A V E S SE 314TH PL SE 313TH ST 1 0 7 T H A V E S E 130T H W A Y S E 54TH ST SE SE 302ND ST PERRY D R SE E L A I N E A V E S E 1 2 1 S T P L S E SE 3 1 8 T H P L SE 293RD ST I S T N E 5 6 T H C T S 5 8 T H P L S 49TH ST NW SE 304TH PL S 328TH ST C P L S E S 329TH PL 28 T H P L S E 26TH ST NW S 321ST ST 1 1 3 T H P L S E SE 315TH ST SE 311TH ST O P L N E 43RD CT NE 12 0 T H A V E S E SE 322ND S T 11TH ST SE 15TH ST NE DO U G L A S A V E S E 65TH ST SE JA M E S P L S E 16 8 T H A V E E SE 282ND W A Y 3RD CT SE 11 4 T H P L S E FR A N K L I N A V E S E S 320TH ST S 326TH LN SE 309TH ST SE 315TH PL 13 8 T H A V E S E 6 0 T H P L S CEDAR DR SE 13TH ST NE 18 1 S T A V E E W E S L E Y P L S E 305TH PL SE23RD ST NE 3RD ST SE SE 317TH ST PI K E S T S E 5TH ST SW HA Z E L P L S E 11TH S T N W SE 309TH PL 37TH ST NW 68TH S T S E O S T N E F S T S E B S T S E R I V E R V I E W D R N E 8TH ST SE 17TH ST SE 65TH ST SE W S T N W D S T S E 23RD ST SE K S T S E 24TH ST SE 54TH AVE S L ST SE SE 282ND S T 16TH ST SE 11 6 T H A V E S E 47TH S T S E 56 T H A V E S E S T S E K S T S E N S T S E G S T S E H S T S E K S T N E SE 315TH ST T S T S E DOGWOOD ST S E O S T N E 1 7 T H S T S E 4TH ST NE 5 7 T H P L S 36TH S T S E L S T S E 11 8 T H A V E S E 29TH ST NW U S T S E SE 295TH ST 21ST ST SE 2ND ST SE K S T N E 24TH ST NE L S T S E 56 T H A V E S 11TH ST SE D S T S E SE 295TH ST 15TH ST SE 30TH ST NE 52 N D A V E S 27TH ST SE 67TH ST SE H S T N E 32ND ST SE 11 2 T H P L S E SE 2 9 8 T H P L 28TH ST SE 52ND PL S 37TH ST SE I S T S E 28TH ST S E SE 307TH ST 104TH AVE SE SE 282ND ST SE 286TH PL R S T N W R S T N W D S T S E J ST NE PI K E S T S E J S T N E F S T S E L S T N E 11 2 T H A V E S E D S T S E R S T N E 50TH S T S E CASCADEMIDDLE SCHOOL VALLEYCHRISTIANSCHOOL WEST AUBURNHIGHSCHOOL PIONEERELEMENTARYSCHOOL GILDO REYELEMENTARYSCHOOL HOLY FAMILYELEMENTARYSCHOOL DICK SCOBEEELEMENTARYSCHOOL MESSIAHLUTHERANCHURCHSCHOOL MEREDITH HILLELEMENTARYSCHOOL LAKELANDHILLSELEMENTARYSCHOOL EVERGREENHEIGHTSELEMENTARYSCHOOL BUENAVISTASCHOOL AUBURNHIGH SCHOOL OLYMPICMIDDLESCHOOL RAINIERMIDDLESCHOOL ILALKOELEMENTARYSCHOOL AUBURNADVENTISTACADEMY CHINOOKELEMENTARYSCHOOL MOUNTBAKERMIDDLESCHOOL LEA HILLELEMENTARYSCHOOL HAZELWOODELEMENTARYSCHOOL ST JAMESOF THOMASSCHOOL WASHINGTONELEMENTARYSCHOOL GREEN RIVERCOMMUNITYCOLLEGE NORTHWESTFAMILYCHURCHSCHOOL AUBURNMOUNTAINVIEWHIGH SCHOOL ARTHURJACOBSENELEMENTARYSCHOOL AUBURNRIVERSIDEHIGHSCHOOL AUBURNRIVERSIDEHIGHSCHOOL TERMINALPARKELEMENTARYSCHOOL TERMINALPARKELEMENTARYSCHOOL MARYOLSONFARM AUBURNGAMEFARM AUBURNENVIRONMENTAL PARK BRANNANPARK GAMEFARMWILDERNESSPARK SUNSETPARK LEAHILLPARK ROEGNERPARK ISAAC EVANSPARK GSA PARK FENSTERPROPERTY MILL PONDPARK LESGOVECOMMUNITYCAMPUS LESGOVECOMMUNITYCAMPUS CEDAR LANESPARK AUBURNDALEPARK FULMER PARK ROTARYPARK VETERANSMEMORIALPARK CAMERONPARK DORTHYBOTHELLPARK LAKELANDHILLS PARK JORNADA PARK GAINESPARK LEAHILLTENNISCOURTS BICENTENNIALPARK BALLARDPARK CENTENNIAL VIEWPOINTPARK SLAUGHTERMEMORIALPARK YMCA SPORT FIELDS KENT KING COUNTY PIERCE COUNTY PACIFIC SUMNEREDGEWOOD ALGONA LAKE TAPPS IN T E R U R B A N B I K E T R A I L IN T E R U R B A N B I K E T R A I L To Flaming Geyser To Kent To Kent & Seattle To Tacoma To Federal Way To Federal Way To Edgewood To Milton To Enumclaw To Black Diamond To Pacific Raceways To Sumner & Puyallup To Sumner & Bonney Lake To Bonney Lake Map ID: 3760 01,000 2,000 3,000 4,000 5,000 FEET ú Auburn Muncipal Airport Emerald Downs Entertainment Center Park and Ride Library City Hall Justice Center Shopping Center City Parks Schools/Colleges Golf Course Activity Center/Gym Bike Corridors Primary Routes Interurban Trail Intersections Bike Connectors Multi-Use Trails Steep Climb No warranty or guarantee is made as to the suitability of the roadway condition or the tness of the facility for bicycling. The City of Auburn disclaims responsibility and shall not be held accountable, in any manner, for loss, damage, or injury that may be suered by bicyclists. Riders assume the risk for their own safety when traveling on the facilities indicated on this map. Bike Corridors North/South road connections through Auburn Bike Connectors East/West road connections through Auburn Multi-Use Trails Non-motorized paved trail connections through Auburn Primary Routes Main routes through Auburn DI.F Page 12 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: City of Auburn Floodplain Management Date: July 17, 2013 Department: Planning and Development Attachments: Memorandum Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development Councilmember:Backus Staff:Andersen Meeting Date:July 22, 2013 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 13 of 37 Memorandum DATE: July 18, 2013 TO: Auburn City Council Planning and Community Development Committee: Deputy Mayor Nancy Backus, Chair Councilmember John Holman, Vice Chair Councilmember Largo Wales FROM: Chris Andersen, CFM, Environmental Services Manager CC: Peter B. Lewis, Mayor Jeff Tate, Interim Director, Planning and Development Department Dennis Dowdy, P.E., Public Works Director Sarah Miller, Emergency Preparedness Manager SUBJECT: Floodplain Management Briefing #4: Flood Control and Flood Event Preparation and Response Introduction This discussion of flood control and flood event preparation and response in Auburn is the fourth briefing to the Planning and Community Development Committee (PCDC) in a series of scheduled briefings regarding City of Auburn floodplain management activities. At the PCDC meeting on April 22, 2013, staff provided an initial overview of recent local and national issues that have influenced or affected the City’s floodplain management activities over the last several years, and some anticipated developments that are expected to affect City floodplain management activities in the future. In a second briefing on May 13, 2013, staff briefed the Committee about the National Flood Insurance Program (NFIP), including the existing level of costs and coverage for flood insurance policies held by property owners within Auburn, and the City’s participation in the Community Rating System (CRS) program. A third briefing held on June 24, 2013, provided information to the Committee regarding FEMA Flood Insurance Rate Maps, City of Auburn Regulatory Floodplain mapping, the national flood risk mapping update project, and the various types of FEMA map amendments. DI.G Page 14 of 37 2 The following table summarizes the information presented at each of the previous briefings. The ‘Items Discussed’ column in the table will be updated after each briefing to summarize the information presented to date. Blanks indicate that information for that topic will be provided in a scheduled future briefing. Planning and Community Development Committee Floodplain Management Briefing Series Meeting Date Briefing Topic Items Discussed Briefing #1 Held on April 22, 2013 Recent and anticipated future developments affecting floodplain management in Auburn, and general overview of future briefings. · 2007 - Issuance of new preliminary flood hazard maps by FEMA, City of Auburn appealed and submitted own study. · 2008 - Issuance of a biological opinion document (Bi-Op) by the National Marine Fisheries Services (NMFS) regarding. · 2009 - City enacted floodplain development moratorium pending implementation of Bi-Op requirements. · 2009 - Damage to Howard Hanson Dam from winter storm flows and City deployment of temporary flood measures. · 2010 - City adoption of FEMA model ordinance for floodplain development, City’s 2009 floodplain moratorium repealed. · 2011 - FEMA’s mapping update effort placed on hold nationally, pending adoption of policy on treatment of unaccredited levees. · 2012 - Biggert-Waters Flood Insurance Reform Act signed into law, requires NFIP to be financially self-supporting. · 2013 Community Rating System (CRS) major program revision at national level. · Future - FEMA mapping updates to resume in Auburn upon FEMA adoption of national mapping policy for unaccredited levees. Briefing #2 Held on May 13, 2013 Flood Insurance in Auburn, the NFIP and CRS programs · NFIP created in 1968 to mitigate future flood losses through community-enforced building, and land use management ordinances. · Auburn joined NFIP in 1974. Three basic elements of the NFIP are: Mapping, Insurance, and Regulations. · Mapping: First Flood Hazard Boundary Maps for City issued by FEMA in 1974; First Flood Insurance Rate Maps (FIRMs) based on a Flood Insurance Study (FIS) issued in 1981. · Insurance: Flood insurance premiums based on degree of flood protection provided; covers all “floods”, not just declared disasters, policies take effect 30 days after issuance. · Regulations: NFIP administered nationally by FEMA, by the Department of Ecology for Washington State, and the Auburn Floodplain Administrator (Planning Director or designee) at the City level. Minimum City requirements established by federal regulations (44 CFR Part 60). DI.G Page 15 of 37 3 · Currently, there are just over 900 flood insurance policies in effect in the City; most of these (95%) insure property that is not located in mapped flood hazard areas. · Biggert Waters Flood Insurance Reform Act passed in 2012 now requires the NFIP to be financially self- supporting; as a result premiums for many policy holders are expected to increase over the next several years. · Community Rating System (CRS) is a point-based incentive program that rewards communities that exceed minimum requirements with lower flood insurance premiums. · Auburn is currently rated as a Class 5 CRS community, which provides a 25% discount on flood insurance premiums in mapped flood hazard areas. · CRS program was substantially revised in early 2013, changing the scoring system, creditable activities, and documentation requirements for receiving CRS credit. · The next City of Auburn CRS evaluation is in 2014. Briefing #3 Held on June 24, 2013 Flood risk mapping · FEMA issues Flood Insurance Rate Maps (FIRMs) for Auburn based on a Flood Insurance Study (FIS) that evaluates hydrology and hydraulic data for the Green and White River Basins. · The FIRMs show the boundaries of the Special Flood Hazard Area (SFHA) for each river basin, as well as the based flood (100-year) elevations (BFEs) and the regulatory floodway. · Auburn uses the FIRMs to produce the City of Auburn regulatory floodplain map, which also shows Riparian Habitat Zones (RHZs) and river Channel Migration Zones (CMZs), which are required elements of the National Marine Fisheries Service’s (NMFS) biological opinion issued for the National Flood Insurance Program (NFIP). · Nationally, FEMA is updating the FIRMs by conducting new FIS’s for each community and preparing new Digital Flood Insurance Rate Maps (DFIRMs). That process has been on hold since 2011 pending FEMA’s development of a new national policy for modeling the flood protection benefits of unaccredited levees. NOTE: FEMA issued the new policy on July 12, 2013. · There are several different processes used by FEMA to revise FIRMs, depending on the size of the area to be revised and the reason for the revision. Either the City or private property owners may initiate a revision. Briefing #4 Scheduled for July 22, 2013 Flood control and flood response DI.G Page 16 of 37 4 Briefing #5 Scheduled for September 23, 2013 Flood risk management, land use, and floodplain policy In Auburn, flood control and flood event preparation and response activities are primarily managed by the City’s Public Works Department. Key Public Works divisions involved in these activities include the Engineering Division, which addresses both riverine and localized drainage and flooding issues, and the Emergency Management Division which coordinates the planning, preparation, and response activities for riverine flood events. At the PCDC briefing on July 22nd, Public Works Director Dennis Dowdy and his staff will provide an overview of key issues and City activities in each of these areas. The staff presentation to the Committee will include the following information: Flood Control: · An overview of the City’s levee system, including the following issues: o Accredited vs. unaccredited levees: The levee & revetment system within the City is owned and maintained by the King County Flood Control District (KC FCD). None of the City’s levees prior to construction of the new Reddington Levee (currently under construction) were designed or constructed to meet FEMA’s standards for accreditation. o Army Corps of Engineers’ policies regarding levee vegetation management: The Corps vegetation rules require removal of all large trees within the levee prism, which presents a maintenance challenge for KC FCD. Starting this year, a new two-year long study by KC FCD and the Corps called the System-wide Improvement Framework (SWIF) will address this topic. The SWIF effort will help to determine how KC FCD can meet the Corps vegetation standards to remain eligible for emergency assistance provided under the authority of the federal Flood Control and Coastal Emergency Act, Public Law 84-99 (PL 84-99). o Dams, both upstream and within the City: Both the Green and White Rivers are regulated for flood control and water supply with dams that are located outside (upstream) of the City and are operated by the Corps. The Green River is regulated by the Howard Hanson Dam, and the White River is regulated by Mud Mountain Dam. Within Auburn, there are several smaller earthen structures that are required to be permitted as dams by the Washington State Department of Ecology. The City is responsible to assure that dams within the City are inspected and do not pose a threat downstream. · The City’s role with the King and Pierce County Flood Districts: o County Flood Districts: The King County Flood Control District (KC FCD) provides flood risk management services in King County, and the recently formed Pierce County Flood Control Zone District (PC FCZD) provides those services in Pierce County. DI.G Page 17 of 37 5 o KC FCD Advisory Committee: This Committee is composed of representatives from the communities served by the KC FCD, and advises the District’s Board of Supervisors regarding the annual priorities of studies and projects that are eligible for District funding for capital improvements. The Advisory Committee also advises the District on the development and adoption of policies for planning future projects within each river basin, and in the development of a District annual operations budget that assures that King County has a standing flood response capability. o KC FCD Basin Technical Committees (BTCs): The BTCs are composed of technical staff from King County cities, and meet monthly with District staff to review ongoing projects and discuss any concerns the cities may have with the levee system. o PC FCZD Advisory Committee: Similar to the KC FCD Advisory Committee, the PC FCZD Advisory Committee advises the PC FCZD Board of Supervisors on matters involving flood control policy, the development of the County flood control plan, capital project plans and funding, and adoption of an annual operating budget. o The Green River SWIF Project: The System-wide Improvement Framework is a river corridor-level flood risk management planning, project identification, and project prioritization effort, led by the Corps. The Green River SWIF is anticipated to be a two-year study effort involving resource agencies, cities, the Muckleshoot Indian Tribe, selected business organizations, and selected environmental groups to advise the Corps and KC FCD on various environmental issues that affect or may require mitigation for future initiatives to maintain or improve the Green River levee system. Flood Event Preparation: · Staff will provide an overview of City flood hazard planning: o King County Flood Control Plan: Flood hazard planning is accomplished through a series of studies to determine deficiencies in the levee system that should be improved in the future by documenting the issues in the Districts’ comprehensive plan updates. Since 2012, KC FCD has been working to update the existing King County Flood Control Plan. The plan is scheduled for adoption by the KC FCD Board of Supervisors by the end of September 2013. The City anticipates that the ongoing basin planning efforts will lead to new flood control capital projects in the future. These projects will need to be scoped and planned for future execution based upon the priority system that the District uses to score benefits and costs, and the capital investment priorities amongst the various river basins. o King County Regional Hazard Mitigation Plan: The City is an active participant in the King County Regional Hazard Mitigation Plan, which compiles a comprehensive list of threats and hazards (including floods) and identifies broad strategies for dealing with them. The City’s participation in the development and update of this plan makes it eligible for grant funding to use toward the priorities the City has developed for hazard mitigation within Auburn. DI.G Page 18 of 37 6 · City of Auburn flood risk reduction priorities: o Risk reduction project priorities: Remaining known priorities after the Reddington Levee Setback Phase 1A (currently under construction) are the Reddington Levee Phase 1B and Phase 2 projects to complete the levee all way to S 277th Street at the northern limit of the City. As the City goes thru the SWIF planning effort, new projects may be identified to accomplish the long range goal of providing a “250-Year” (0.4 percent annual chance) level of flood protection in urban areas along the Green River. o Staff Training: Key City employees attend annual training and exercises in preparation for severe weather activity, including floods, to ensure the City’s situational awareness, communications, and coordination capabilities are adequate. Flood Event Response: · Staff will provide and overview of the City’s emergency response framework: o Comprehensive Emergency Management Plan: The City’s emergency response framework is contained in Auburn’s Comprehensive Emergency Management Plan (CEMP), and is based upon the Incident Command System (ICS) and National Incident Management System (NIMS). o Coordination with the public: Flooding within the City is typically more often due to internal drainage events than to externally caused events. A recent exception to this was the 2009 Howard Hanson Dam (HHD) experience which required a major response effort for the City that involved significant preparation, and numerous public information meetings to ensure that all residents and property owners within the area of flood risk understood the nature of the threat, its unpredictable character, and how to prepare should the City’s advance flood measures (sandbag wall) not be sufficient to prevent flooding from high flows on the Green River. o Volunteers, training, and mutual assistance compacts: The City has trained, and continues to train, community volunteers to assist City staff in the event that flood response is needed. The City is a signatory to the King County Regional Disaster Plan and the Washington Mutual Aid Compact, both of which allow Auburn to readily utilize resources from other jurisdictions to assist the City in its flood fight efforts. · The City of Auburn’s emergency communication system: o Communication system: Auburn has a robust public communication system that includes internal and public educational activities, pre-event notifications, and post-event data collection. For example, in the fall the City uses this system to encourage the public to keep storm drains in their neighborhoods clear to prevent urban flooding. o Communication methods: The City utilizes a variety of communication methods, including: CodeRed, AM 1700, TV21, portable message signs, e-mail lists, social DI.G Page 19 of 37 7 media (Twitter and Facebook), the City website, the Regional Public Information Network, 211, the Emergency Management Public Information Line, the Emergency Alert System, and, in extreme events, door-to-door notifications. The City also calls upon its community partners and traditional media to pass critical information to their clients who may not be aware of our existing communication methods. · Auburn’s StormReady Certification: o Auburn is a StormReady City: The City of Auburn meets a list of requirements set forth by the National Weather Service for severe weather preparedness, notification, and response capabilities, and therefore has been certified as a StormReady City. This certification recognizes that the City has systems and procedures in place for keeping its residents and businesses prepared for significant weather events. In addition, the City is awarded Community Rating System (CRS) points for earning and maintaining this certification. Briefing # 5: September 23, 2013 The next briefing to the PCDC is a summary briefing for the floodplain management series scheduled for September 23, 2013. At that briefing, staff will provide information regarding the Endangered Species Act (ESA) biological opinion (Bi-Op) issued for the National Flood Insurance Program (NFIP) by NMFS in 2008, the role of land use policy in floodplain management, and an overview of other floodplain management policy issues and options. DI.G Page 20 of 37 8 Floodplain Acronyms and Abbreviations ACC Auburn City Code Biggert-Waters Biggert-Waters Flood Insurance Reform Act of 2012 Bi-Op Biological Opinion issued by NMFS in 2008 for NFIP CEMP Comprehensive Emergency Management Plan CFR Code of Federal Regulations CLOMA Conditional Letter of Map Amendment CLOMR Conditional Letter of Map Revision CLOMR-F Conditional Letter of Map Revision due to the placement of new Fill CMA Channel Migration Area CRS Community Rating System Corps US Army Corps of Engineers ESA Endangered Species Act FDP Floodplain Development Permit FEMA Federal Emergency Management Agency FHBM Flood Hazard Boundary Map FIRM Flood Insurance Rate Map FIS Flood Insurance Study ICS Incident Command System ISO Insurance Services Office KCFCD King County Flood Control District LOMA Letter of Map Amendment LOMR Letter of Map Revision LOMR-F Letter of Map Revision due to the placement of new Fill NFIP National Flood Insurance Program NIMS National Incident Management System NMFS National Marine Fisheries Service PCDC Auburn City Council Planning and Community Development Committee PDD City of Auburn Planning and Development Department PL 84-99 Public Law 84-99, The Flood Control and Coastal Emergency Act RHZ Riparian Habitat Zone SFHA Special Flood Hazard Area SWIF System-wide Improvement Framework DI.G Page 21 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: Mixed Use Development Standards - C-1, Light Commercial Zone Date: July 17, 2013 Department: Planning and Development Attachments: Memorandum Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development Other: Planning Councilmember:Backus Staff:Tate/Chamberlain Meeting Date:July 22, 2013 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 22 of 37 Memorandum TO: Nancy Backus, Chair, Planning and Community Development Committee John Holman, Vice Chair, Planning and Community Development Committee Largo Wales, Member, Planning and Community Development Committee CC: Mayor Lewis FROM: Jeff Tate, Interim Director of Planning and Development Elizabeth Chamberlain, AICP, Planning Manager, Planning and Development Department DATE: July 17, 2013 RE: Mixed Use Development Standards in the C-1, Light Commercial, Zoning Designation Summary During the June 10, 2013 PCDC discussion, PCDC provided instruction to Planning staff to work on amendments to the Title 18 standards that regulate mixed use development in the C-1, Light Commercial, zone. Specifically, PCDC was supportive of extending the more flexible mixed use design standards of the C-3, Heavy Commercial, zone to the C-1, Light Commercial, zone (which allowed for the commercial and residential elements to be separated into different structures. Additionally, PCDC provided general support for modifying the criteria used to quantify how much commercial square footage needed to be incorporated into a mixed use development and the options for sequencing when the commercial portions needed to be developed. Staff has evaluated the existing provisions and has assembled a series of code changes that will be transmitted to the City of Auburn Planning Commission for consideration and holding of a public hearing. Once the Planning Commission has deliberated, their recommendation will be transmitted back to PCDC for review and consideration of scheduling the item before full City Council. The remaining schedule is as follows: 1. August 1, 2013 – Transmittal of draft amendments to State agencies and request of expedited review 2. August 1, 2013 - Issuance of SEPA threshold determination 3. August 6, 2013 – Notice of Planning Commission public hearing 4. August 20, 2013 – Planning Commission public hearing 5. August 26, 2013 – Planning Commission recommendation presented to PCDC 6. September 2 or 16, 2013 – City Council action (if expedited review is granted) DI.H Page 23 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: Comprehensive Plan Amendment/Strategic Plan Date: July 17, 2013 Department: Planning and Development Attachments: Memorandum RFQ for Visioning Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development Other: Planning Councilmember:Backus Staff:Tate/Chamberlain Meeting Date:July 22, 2013 Item Number:DI.I AUBURN * MORE THAN YOU IMAGINEDDI.I Page 24 of 37 Memorandum TO: Nancy Backus, Chair, Planning and Community Development Committee John Holman, Vice Chair, Planning and Community Development Committee Largo Wales, Member, Planning and Community Development Committee CC: Mayor Lewis FROM: Jeff Tate, Interim Director of Planning and Development Elizabeth Chamberlain, AICP, Planning Manager, Planning and Development Department DATE: July 17, 2013 RE: Comprehensive Plan and Strategic Plan Update Summary During the April 22, 2013 PCD discussion the Committee provided support for the schedule staff presented for the update to the Comprehensive Plan and the development of a Strategic Plan. Staff then shared the schedule and strategy with the Planning Commission at their May 7, 2013 regularly scheduled meeting. Pursuant to the schedule, from May thru August staff was to perform the following tasks: · Collect examples of Comprehensive Plans and Strategic Plans in order to identify preferred formats and ideas that can be borrowed in developing the next generation of these documents for the City of Auburn. At the February 28, 2013 City Council Committee of the Whole (COW) discussion, the COW provided general support for utilizing the format adopted by the City of Vancouver, Washington for the Strategic Plan. The COW gravitated towards Vancouver’s Strategic because it has visual appeal, it is readable, simple to navigate, and included measurable metrics for evaluating implementation. Staff also believes that this format has much to offer and has begun to draft an electronic template that can be customized to Auburn. Thus far, staff has not offered specific examples of preferred formats for the Comprehensive Plan. PCD has generally concurred that a smaller, more visual Comprehensive Plan is better than a voluminous, text heavy document. Staff has been researching other jurisdictions that have created this type of Comprehensive Plan and believes that the following jurisdictions provide elements that can be borrowed to create a more useable and meaningful Auburn Comprehensive Plan. Examples of Plans that staff is reviewing are: o City of Bellevue, Washington DI.I Page 25 of 37 o City of Wauwatosa, Wisconsin o City of Sedona, Arizona o City of Vancouver, Washington o City of San Diego, California o City of New Orleans, Louisiana Staff will bring some of these documents to the meeting as a visual aid in facilitating a discussion about document format. · Begin developing outreach and visioning ideas. Staff believes that the visioning process would be far more effective if a consultant were retained for the purposes of helping us through a constructive community dialogue that reaches as many people as possible. Attached is a draft Request for Qualifications (RFQ) that we recommend be published and distributed that allows the City to start talking to consultants about their qualifications, experience, and ideas for assisting the City in this endeavor. The RFQ establishes the initial priorities for the visioning exercise – an inclusive, cohesive, accessible, and city driven process. At this point, staff believes that the role of the consultant would be to provide guidance and structure for the process and to define the questions that should be asked, the methods for encouraging good dialogue, and a formula for digesting and interpreting the feedback and data that is collected. Staff would facilitate public discussions and serve as the face of the process. Questions: 1. Does PCD like the idea of a more visual and consolidated Comprehensive Plan? 2. Does PCD have other ideas or examples of other jurisdictions that staff should research? 3. Is PCD comfortable with discussing visioning ideas with consultants? 4. If yes, is PCD comfortable with the consultant providing background consultation while City staff serve as the face of the dialogue? 5. Does PCD have feedback on the draft RFQ? 6. Should any of these issues be discussed with the entire Council? DI.I Page 26 of 37 REQUEST FOR QUALIFICATIONS (RFQ) CITY OF AUBURN VISIONING CITY OF AUBURN REQUEST FOR QUALIFICATIONS (RFQ) CITY OF AUBURN VISIONING The City of Auburn (“City”) is requesting Statements of Qualifications (SOQ) from firms experienced in assisting a community through a comprehensive community-wide visioning exercise. Pursuant to the Washington State Growth Management Act, the City of Auburn is required to complete its Comprehensive Plan update by June 30, 2015. As a precursor to the update, the City would like to engage the community in a variety of visioning exercises that acheive the following: · Inclusive: Auburn is rich in diversity and the visioning process needs to be designed in a manner that reaches as many segments of the population as possible (e.g. culture, age, socio-economic, spatial). · Cohesive: The geography of Auburn and its history of annexation has resulted in neighborhoods that are geographically separated; while the visioning exercise should recognize the identity of individual neighborhoods it must emphasize that we are a single community. · Accessible: The visioning exercise should not rely upon traditional formats of government interaction with the community and should instead favor an approach that emphasizes innovative ways to communicate and that brings the visioning process to the people. · City Driven: The City of Auburn believes that it is important for the process to be a direct dialogue between staff/electeds and the community therefore the structure of this effort should assume that staff/electeds will take the lead in interacting with the community and that the consultant will act as an advisor in setting up the structure of the program, meeting formats, outreach initiatives, data analyzer, etc. The SOQ will present the review team with qualifications and must identify: · Areas of expertise and experience that the firm has in developing and implementing a community visioning process that achieves the above priorities; · An overview of the methods of communication and meeting formats that you have found to be effective for each of the above categories and why they were effective; DI.I Page 27 of 37 2 · Primary team members’ qualifications and roles in the project as well as relevant past experience; · Availability of team members; · A description of experience in working with public sector and elected officials, and any references to other jurisdictions; and · Willingness to work with other consultants identified by the City. Ten (10) copies of the SOQ must be submitted to the City of Auburn. The SOQ must be received by 5:00 P.M. on Thursday, January 24, 2008 and shall be submitted, in a sealed envelope, to: Mailing Address: Ms. Elizabeth Chamberlain Planning Manager City of Auburn Planning and Development Department 25 West Main Street Auburn, Washington 98001 Physical Address: Ms. Elizabeth Chamberlain Planning Manager City of Auburn Planning and Development Department One East Main Street Auburn, Washington 98001 Qualification statements received later than 5:00 P.M. January 25, 2008 will not be considered. No facsimile or emailed SOQ’s will be accepted. Postmarks also will not be accepted. Questions regarding this RFQ should be directed to Elizabeth Chamberlain, (253) 931-3092 (echamberlain@auburnwa.gov) at the City of Auburn. This RFQ is a first step toward selecting a developer for the project. Based on responses to this RFQ, certain selected development teams may be interviewed. The City of Auburn reserves the right to reject any and all submittals or team members and to waive irregularities and informalities in the evaluation process. This RFQ does not obligate the City to pay any costs incurred by respondents in the preparation and submission of qualifications or subsequent proposals. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. RFQ Issue Date: December 17, 2007 DI.I Page 28 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: Parking Vehicles on Unimproved Surfaces in Residential Communities Date: July 17, 2013 Department: Planning and Development Attachments: Memorandum Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Other: Planning Councilmember:Backus Staff:Tate Meeting Date:July 22, 2013 Item Number:DI.J AUBURN * MORE THAN YOU IMAGINEDDI.J Page 29 of 37 Memorandum TO: Nancy Backus, Chair, Planning and Community Development Committee John Holman, Vice Chair, Planning and Community Development Committee Largo Wales, Member, Planning and Community Development Committee CC: Mayor Lewis FROM: Jeff Tate, Interim Director of Planning and Development DATE: July 17, 2013 RE: Parking Large Vehicles in Residential Areas Summary Auburn City Code contains a number of provisions that regulate parking of vehicles within residential zones. Within Title 18, the Zoning Code, the standards regulate vehicle type, parking area location, and parking surfaces that are allowed/required on privately owned property. Within Title 10, Vehicles and Traffic, the standards regulate vehicle type and parking duration for vehicles parked within streets and rights-of-way. Both of these Titles are utilized when Police or Code Enforcement respond to a complaint about a parking situation. The application of these two Titles to several situations throughout the City has generated questions and some confusion about how the parking standards interface. The purpose of this memo is to provide the various code sections, explain the challenges, and provide photographic examples of several situations with a goal of identifying any potential code amendments and/or policy guidance that results in a more efficient, seemless and clear implementation strategy. Title 10 Code Overview – these standards apply within streets and rights-of-way 10.36.190 Commercial vehicles and large vehicles A. Except as provided for in this section, no person shall park any vehicle with a gross vehicle rating of 16,000 pounds or more, as indicated in the records of the Washington State Department of Motor Vehicles for the vehicle, on any street, alley or public right-of- way in the city. 10.36.191 Recreational vehicle parking A. No person shall park any recreational vehicle on any street, alley or public right-of-way in any residential neighborhood in the city for more than 24 hours. 10.36.192 Trailers A. No unattached trailer, semitrailer, or pole trailer shall be parked within any city right-of- way; provided, that an unattached trailer, semitrailer, or pole trailer with a gross vehicle weight rating of less than 16,000 pounds, as indicated in the records of the Washington DI.J Page 30 of 37 State Department of Motor Vehicles for the vehicle, may be parked within any city right- of-way in a residential neighborhood in the city for up to 24 hours. 10.36.193 Larger vehicles in residential zoning districts A. In addition to the parking regulations and restrictions set forth in this chapter, no person shall park any vehicle with a gross vehicle weight rating of 10,000 pounds or more, as indicated in the records of the Washington State Department of Motor Vehicles for the vehicle, on or along any street, alley or public right-of-way in a residential zoning district of the city; provided, that this restriction shall not apply to pick-up trucks falling within the Class 3 truck classification with a gross vehicle weight rating not exceeding 14,000 pounds. The provisions of this section do not apply to parking on or along principal arterials or minor arterials as designated in the city’s transportation comprehensive plan. The provisions of this section, however, do apply to parking on or along city streets in residential zoning districts that are classified as local streets or collector arterials as designated in the city’s transportation comprehensive plan. The penalty for violating any of the above requirements is as follows: The penalty for parking in violation of this section shall be a fine of $250.00 per violation, in addition to other costs and assessments provided by law. A violation of this section shall be considered a parking infraction and shall be processes in accordance with the state statutes, court rules and city ordinances regarding parking infractions. Each calendar day during which a violation occurs shall constitute a separate infraction, and each instance when a commercial vehicle parks at a location in violation of this section shall be a separate violation. Title 18 Code Overview – these standards apply on private property 18.52.245 Commercial vehicle “Commercial vehicle” means semi-truck tractors and/or semi-trailers (over 26,001 pounds gross vehicle weight rating) used in any commercial enterprise. 18.52.050 Parking design, development, and maintenance standards A. Location of Parking. Off-street parking areas shall be located as follows: 1. Residential Parking. Residential parking shall be located on the same site as each residential dwelling unit served; except for a mixed-use development as defined by ACC 18.04.625. No required residential parking space shall occupy any unimproved area within the required front setback, or side and rear setback, except as allowed by subsection E of this section, Surfacing of Parking Areas. E. Surfacing of Parking Areas. Areas used for parking on private property, including interior driveways and access to a public street, shall be paved with asphalt concrete, cement concrete pavement, or pervious pavement and shall have appropriate bumper guards where needed. Paving is not required for temporary parking facilities that have obtained a temporary use permit pursuant to the requirements of Chapter 18.46A ACC, Temporary Uses; however, dust mitigation is required. Where a driveway crosses an improved public right-of-way, it shall be constructed with cement concrete. All pavement sections shall be designed to support the post development traffic loads anticipated due to the intended use as approved by the city engineer. 1 Alternative paving systems may be provided subject to the approval of the city. The alternative must provide results equivalent to paving. DI.J Page 31 of 37 2. For parking areas serving single-family dwellings and duplexes when located on individual lots, this section shall apply: a. Each off-street parking space shall be connected to an improved street or alley by a driveway a minimum of 11 feet in width. b. Not more than 50 percent of the front yard or 800 square feet, whichever is smaller, can be used as off-street parking surface. For the purposes of calculating the allowable area under this section, the front yard shall be the area between the right-of-way and the portion of the single-family dwelling’s front facade farthest from the right-of-way. The width of the front yard shall extend to each side property line. c. Driveways that exclusively serve nonrequired off-street parking spaces are also subject to the surfacing requirement. d. Off-street vehicle parking spaces, including those for trailers, recreational vehicles, and boats on trailers, that are provided in addition to those required pursuant to Table 18.52.020 shall be paved with one of the surfaces listed above (subsection E of this section), or gravel; provided, that weeds, mud or other fine material do not work their way to the surface of the gravel; and provided, that loose gravel is contained on the subject property. e. Boats not on trailers shall not be stored in the front yard. 18.52.065 Commercial vehicles in residential zones A. No person shall park any commercial vehicle on any property within the following zoning districts in the city: residential zones R-5, R-7, R-10, R-16, and R-20 and (PUD) planned unit development. B. No person shall park more than one commercial vehicle on any property within the R-1 residential zoning district in the city, and no person shall park more than two commercial vehicles on any property within the residential conservancy RC zoning district in the city. Code Overview 1. As noted in the bold, italicized font, there are three different weight thresholds that are used that define parking requirements for various vehicles. The parking standards that apply within the right-of-way apply to much smaller trucks and commercial vehicles than those that apply in the zoning ordinance (16,000 or 10,000 lbs. vs. 26,000+ lbs.). Question – should these figures be reconciled? 2. As noted in the underlined language, areas where vehicles are parked or stored are to be paved or graveled. The question that is consistently posed to Code Enforcement is whether the entire area needs to be surfaced or just strips that align with the tires. Our response has been that the entire area needs to be surfaced. Question – is our response to this question consistent with the intent of the language in the code? DI.J Page 32 of 37 AGENDA BILL APPROVAL FORM Agenda Subject: PCDC Status Matrix Date: July 17, 2013 Department: Planning and Development Attachments: PCDC Status Matrix Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached matrix. Reviewed by Council Committees: Other: Planning Councilmember:Backus Staff:Tate Meeting Date:July 22, 2013 Item Number:DI.M AUBURN * MORE THAN YOU IMAGINEDDI.M Page 33 of 37 PC D C W o r k P l a n M a t r i x – J u l y 2 2 , 2 0 1 3 Pl e a s e N o t e : N e w a d d i t i o n s u n d e r l i n e d , d e l e t i o n s r e mo v e d . Ju l y 2 2 , 2 0 1 3 LA N D U S E C O D E S / P O L I C I E S To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 1 · M u c k l e s h o o t T r i b e TB D C h a m b e r l a i n St a f f t o s t a y i n t o u c h w i t h P l a n n i n g D e p t . a n d k e e p coordination & co m m u n i c a t i o n o p e n w i t h T r i b e . T h e C i t y m e t w i t h t he Muckleshoot Tribe Ma r c h 2 6 , 2 0 1 2 . 2 Co d e A m e n d m e n t s · S h a r e d S t u d e n t R e n t a l Ho u s i n g Au g u s t 1 2 C h a m b e r l a i n He l d a p u b l i c h e a r i n g b e f o r e t h e P l a n n i n g C o m m i s s i o n related to amending the de f i n i t i o n o f f a m i l y a s a P h a s e 1 a p p r o a c h t o a t w o phased project. Continued di s c u s s i o n a t t h e C o m m i t t e e o n 6 / 2 4 / 1 3 a n d r e t u r i n g to the Committee for fu r t h e r d i s c u s s i o n . D e t e r m i n e d a t t h e 7 / 8 / 1 3 m e e t i ng the project would not be br o k e n i n t o p h a s e s a n d m o v e f o r w a r d w i t h n e e d e d c o d e changes as one phase. · C l u s t e r S u b d i v i s i o n 20 1 3 Ch a m b e r l a i n S t a f f t o p r e p a r e d r a f t r e g u l a t i o n s f o r th e P l a n n i n g C o m m i s s i o n t o r e v i e w . · C o t t a g e H o u s i n g 20 1 3 C h a m b e r l a i n S t a f f t o p r e p a r e d r a f t r e g u l a t i o n s f o r t h e P l a n n i n g C o m m i s s i o n t o r e v i e w . · C e l l T o w e r s TB D Ch a m b e r l a i n Re v i e w e d b y P C D C o n 9 / 1 0 / 1 2 a n d c o d e d i s c u s s e d a t P lanning Commission on 10 / 2 / 1 2 . S t a f f t o r e t u r n t o P l a n n i n g C o m m i s s i o n w i th more information to di s c u s s o n c e l l t o w e r p r o p o s e d c o d e c h a n g e s . · E n v i r o n m e n t a l P a r k D i s t r i c t 20 1 3 An d e r s e n C o d e c o n c e p t s a n d i d e a s t o b e d e v e l o p e d b a se d o n C o u n c i l r e t r e a t d i r e c t i o n . · A g r i t o u r i s m TB D Ch a m b e r l a i n St a f f t o b r i n g b a c k o n c e t h e P l a n n i n g C o m m i s s i o n h a s reviewed and made their re c o m m e n d a t i o n . 3 Ur b a n C e n t e r · H e a l t h c a r e D i s t r i c t O v e r l a y 20 1 3 Ch a m b e r l a i n S t a f f t o d e v e l o p w o r k p l a n . · T A D A Sp r i n g 2 0 1 4 C h a m b e r l a i n Th e A u b u r n D o w n t o w n A s s o c i a t i o n p r o v i d e d a n u p d a t e at the 3/25/13 meeting an d w i l l r e t u r n i n t h e s p r i n g o f 2 0 1 4 f o r t h e i r a n n ual update. DI.M Page 34 of 37 Ju l y 2 2 , 2 0 1 3 Page 2 To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s · A m t r a k TB D M a y o r L e w i s Ci t y t r a c k i n g p o t e n t i a l s t a t i o n s t o p s e x p a n s i o n s t u dy by Amtrak. Public Works st a f f p r o v i d e d a n u p d a t e a t t h e C o m m i t t e e ’ s 3 / 2 5 / 1 3 meeting, the WSDOT st a t i o n s t o p e x p a n s i o n f e a s i b i l i t y s t u d y i s e x p e c t e d to be complete in June, 20 1 3 . C o u n c i l p a s s e d R e s o l u t i o n N o . 4 9 4 9 s u p p o r t i n g an Amtrak stop in Au b u r n . · D o w n t o w n P a r k i n g Ma n a g e m e n t P l a n Au g u s t 2 0 1 3 C h a m b e r l a i n Pa r k i n g i n v e n t o r y c o m p l e t e , p u b l i c s u r v e y c o m p l e t e d and data compilation be i n g c o n d u c t e d . S t a f f r e v i e w e d t h e d r a f t T a b l e o f Contents with Committee on 10 / 0 8 / 1 2 . 4 H i s t o r i c P r e s e r v a t i o n S t r a t e g i e s 20 1 3 Ch a m b e r l a i n S t a f f w i l l f o r m u l a t e a s t r a t e g y a c t i o n pl a n a n d b r i n g b a c k t o C o m m i t t e e . 5 St r a t e g y A r e a s f o r Po p u l a t i o n / B u s i n e s s / E m p l o y m e n t 20 1 3 Ch a m b e r l a i n C o d e c o n c e p t s a n d i d e a s t o b e d e v e l o p e d b a s e d o n C o u n c i l r e t r e a t d i r e c t i o n . 6 P e d e s t r i a n K i o s k s T B D C h a m b e r l a i n Fu n d i n g o p t i o n s a n d i d e a s t o c o n s t r u c t a n d i n s t a l l the remaining 6 pedestrian ki o s k s d o w n t o w n . C o m m i t t e e t o o k a c t i o n o n 1 / 2 8 / 1 3 and recommended Co u n c i l a p p r o v a l f o r t h e c o n s t r u c t i o n a n d i n s t a l l a t ion of three kiosks. EN V I R O N M E N T A L 7 A u b u r n E n v i r o n m e n t a l P a r k A s N e e d e d A n d e r s e n S t a f f i s c o o r d i n a t i n g w i t h W S D O T o n P h a s e I I a c q u i s i t i o n opportunities. PA R K S , A R T S & R E C R E A T I O N 8 L e a H i l l / G r e e n R i v e r C C P a r k T B D F a b e r G e n e r a l C o ns t r u c t i o n a n t i c i p a t e d b e i n g c o m p l e t e i n S e p t e m b e r . CO M M U N I T Y S E R V I C E S D I V I S I O N 9 B u i l d i n g C o m m u n i t y TB D Hu r s h PC D C r e q u e s t e d u p d a t e a t a f u t u r e m e e t i n g ; b r i e f i n g to be scheduled. 10 H u m a n S e r v i c e s C e n t e r O n g o i n g H u r s h U p d a t e s p r o v id e d a s n e e d e d o r r e q u e s t e d . 11 Un i f y c o m m u n i t i e s t h r o u g h ce n t r a l i z e d c o m m u n i c a t i o n a n d ou t r e a c h TB D H u r s h C o m m u n i t y S e r v i c e s t o g i v e a n n u a l u p d a t e s . DI.M Page 35 of 37 Ju l y 2 2 , 2 0 1 3 Page 3 To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s BO A R D S , C O M M I S S I O N S & H E A R I N G E X A M I N E R 12 A r t s C o m m i s s i o n F a l l 2 0 1 3 F a b e r J o i n t m e e t i n g h e ld o n 1 1 / 2 6 / 1 2 w i t h P C D C . 13 H u m a n S e r v i c e s C o m m i t t e e F a l l 2 0 1 3 H u r s h J o i n t m ee t i n g h e l d 9 / 2 4 / 1 2 . 14 H e a r i n g E x a m i n e r F a l l 2 0 1 3 D i x o n He a r i n g E x a m i n e r a t t e n d e d 1 1 / 2 6 / 1 2 m e e t i n g f o r a n n u al briefing with the Co m m i t t e e . 15 P a r k s & R e c r e a t i o n B o a r d J u l y 2 2 F a b e r A n n u a l u pd a t e o c c u r r e d 6 / 1 1 / 1 2 w i t h P C D C . 16 P l a n n i n g C o m m i s s i o n A u g u s t 1 2 C h a m b e r l a i n Co m m i t t e e w i l l h o l d a j o i n t m e e t i n g e v e r y s i x m o n t h s with Planning Co m m i s s i o n . T h e n e x t m e e t i n g w i l l b e h e l d 8 / 1 2 / 2 0 1 3. 17 T r a n s p o r t a t i o n , T r a n s i t , a n d T r a i l s S p r i n g 2 0 1 4 Th o r d a r s o n A n n u a l u p d a t e o c c u r r e d o n 5 / 2 8 / 1 3 w i t h P CD C . 18 U r b a n T r e e B o a r d F a l l 2 0 1 3 F a b e r A n n u a l u p d a t e o cc u r r e d 1 0 / 2 2 / 1 2 w i t h P C D C . CO M P R E H E N S I V E P L A N / C A P I T A L F A C I L I T I E S P L A N N I N G ( L o n g R a n g e P l a n n i n g ) 19 C o m p r e h e n s i v e P l a n U p d a t e T B D C h a m b e r l a i n 20 1 3 – 2 0 1 4 A u b u r n C o m p r e h e n s i v e P l a n u p d a t e . M a j o r update of the co m p r e h e n s i v e p l a n f o r t h e n e x t 2 0 y e a r s + . 20 W a t e r , S e w e r , S t o r m Sc o p e : U p d a t e t o t h e W a t e r , Se w e r , a n d S t o r m Co m p r e h e n s i v e P l a n s i n c o n c e r t wi t h t h e C o m p r e h e n s i v e P l a n Up d a t e p r o j e c t . On - g o i n g P u b l i c W o r k s Up d a t e t o t h e t h r e e u t i l i t y c o m p r e h e n s i v e p l a n s a s the City updates its co m p r e h e n s i v e p l a n . 21 Tr a n s p o r t a t i o n P l a n n i n g Sc o p e : L o n g - t e r m p l a n n i n g f o r th e i n t e r r e l a t i o n s h i p b e t w e e n la n d u s e a n d t r a n s p o r t a t i o n in f r a s t r u c t u r e . On - g o i n g P a r a Co m p r e h e n s i v e T r a n s p o r t a t i o n U p d a t e a d o p t e d b y C i t y Council in 2009. Co m p r e h e n s i v e T r a n s p o r t a t i o n P l a n U p d a t e i n c o n c e r t with the Comprehensive Pl a n U p d a t e P r o j e c t . DI.M Page 36 of 37 Ju l y 2 2 , 2 0 1 3 Page 4 To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 22 Tr a n s p o r t a t i o n I m p r o v e m e n t Pr o g r a m ( T I P ) Sc o p e : 6 - y e a r t r a n s p o r t a t i o n im p r o v e m e n t p r o g r a m t h a t i s up d a t e d a n n u a l l y i d e n t i f y i n g tr a n s p o r t a t i o n r e l a t e d c a p i t a l pr o j e c t s 20 1 4 Pa r a Re s o l u t i o n N o . 4 9 3 7 , t h e 2 0 1 4 - 2 0 1 9 T r a n s p o r t a t i o n I mprovement Program (T I P ) w a s a p p r o v e d o n 6 / 1 7 / 1 3 b y C i t y C o u n c i l . 23 Ca p i t a l F a c i l i t i e s P l a n Sc o p e : 6 - y e a r c a p i t a l f a c i l i t i e s pl a n f o r t h e C i t y ’ s p u b l i c fa c i l i t i e s / u t i l i t i e s On - g o i n g F i n a n c e Up d a t e d a n n u a l l y a s n e e d e d a s p a r t o f t h e c o m p r e h e n sive plan update pr o c e s s . T h e 2 0 1 3 - 2 0 1 8 C a p i t a l F a c i l i t i e s P l a n a p p roved by the City Council 12 / 1 7 / 1 2 . OT H E R 24 E c o n o m i c D e v e l o p m e n t U p d a t e s A s N e e d e d M a y o r F u t ur e b r i e f i n g s t o b e p r o v i d e d a s n e e d e d . DI.M Page 37 of 37