HomeMy WebLinkAbout08-26-2013 MUNICIPAL SERVICES COMMITTEE AGENDA PACKET
Municipal Services Committee
August 26, 2013 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. August 12, 2013 Minutes*
III.DISCUSSION ITEMS
A. Animal Control Licensing Program* (Coleman)
B. Resolution No. 4984* (Faber)
A Resolution of the City Council for the City of Auburn, Washington, expressing
support for veteran recognition measures in the City of Auburn and identifying
methods through which such recognition will be addressed.
C. Police Equipment* (Lee)
D. Project Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 16
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 12, 2013 Minutes
Date:
August 14, 2013
Department:
Police
Attachments:
August 12, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:August 26, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 16
Municipal Services Committee
August 12, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Chief of Police Bob Lee, City Attorney Dan Heid,
Financial Services Manager Rhonda Ewing, Emergency
Preparedness Manager Sarah Miller and Police Secretary/Scribe
Terry Mendoza. Others present: Auburn Reporter representative
Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. July 22, 2013 Minutes
Vice Chair Wayne Osborne moved to accept the Minutes as
presented. Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. RESOLUTIONS
A. Resolution No. 4980 (Miller)
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a Grant from the Washington State Military
Department in the amount of Fifty Eight Thousand Four Hundred
Thirteen Dollars ($58,413.00) from the United States Department of
Homeland Security Emergency Management Performance Grant
Program and authorizing the Mayor and City Clerk to execute the
necessary agreements to accept said funds. Emergency
Preparedness Manager, Sarah Miller, briefed the Committee on the
Resolution. These funds will be used exclusively for emergency
Page 1 of 3
CA.A Page 3 of 16
management activities and only for items and activities which were not
previously budgeted for. Funds will be used to conduct planning
activities, provide public education activities and supplies, and to hire
one temporary staff person to focus on public education. Committee
discussion followed.
Vice Chair Osborne moved to forward Resolution No. 4980 to full
Council for consideration. Member Partridge seconded. Chair Peloza
concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. AVHS Board Review (Coleman)
Rhonda Ewing, Financial Planning Manager, was in attendance on
behalf of Finance Director Shelley Coleman. The information
provided included charts and graphs summarizing the month of July
and year-to-date incoming and outgoing animal statistics, along with
the Auburn Valley Humane Society (AVHS) organizational chart.
Through May 2013 total revenues were $218,460.00 compared to
$134,370.00 of expenses. A noteworthy item was the hiring of the
AVHS Medical Director: Dr. Purvis, DVM. Committee discussion
followed
B. Auburn Police Department Workload Analysis (Lee)
Bob Lee, Chief of Police, reported on the Auburn Police Department's
(APD) Workload Analysis for 2012. This report has been in existence
since 1996 and is utilized by APD's administrative staff to analyze
trends and provide guidance for planning police services into the
future. The historical information from prior years was used to assist
in predicting the future workload and growth trends. This type of
information is vital in providing professional policing to our community
that allows our citizens to be safe and enjoy a quality of life. Chief Lee
reviewed each chart with the Committee. Chair Peloza
requested information to be provided at the next meeting on the
costs/investment for the first year of an entry-level police officer to
include all equipment assigned, costs for the Basic Law Enforcement
Academy and costs related to field training. Committee discussion
followed.
C. Project Matrix
The following changes were made to the Project Matrix:
Item 21P: Review date updated to 9/23/13.
Item 5I: This item is completed and removed from the matrix.
Item 6I: Review date updated to 10/28/13. Status updated to
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CA.A Page 4 of 16
reflect this item as a quarterly report.
Item 8I: This item was added. Description: Street Sweeping
Schedule. Lead: Randy Bailey. Review date: 11/12/13.
V. ADJOURNMENT
The meeting was adjourned at 4:36 p.m. The next regular meeting is
scheduled for Monday, August 26, 2013 at 3:30 p.m. in the City Hall
Conference Room 3, City Hall, 25 West Main Street, Auburn, WA.
Signed this _________ day of August, 2013.
______________________ _________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 3 of 3
CA.A Page 5 of 16
AGENDA BILL APPROVAL FORM
Agenda Subject:
Animal Control Licensing Program
Date:
August 20, 2013
Department:
Finance
Attachments:
Revenue & Sales
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
July 2013 animal licensing reports for review and discussion only.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:August 26, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 6 of 16
2013 Budet Goal: $96,000 or more
2014 Budget Goal: $240,000 or more
Year-to-Date Revenue 2013 (through July) = $90,855
Year-to-Date Licenses 2013 (through July) = 3,057
Year-to-Date Licenses 2012 (through July) = 3,535 as reported by King County
CITY OF AUBURN PET LICENSING
JULY 2013
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$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
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Pet Licensing Revenue & Sales By Month
2013 vs 2012
2013 License Revenue (L)
2013 Licenses Sold (R)
2012 Licenses Sold (R)
0
2,000
4,000
6,000
8,000
10,000
12,000
$0
$20,000
$40,000
$60,000
$80,000
$100,000
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Cumulative Pet Licensing Revenue & Sales
2013 vs 2012
2013 License Revenue (L)
2013 License Revenue
(Budget Goal: $96,000)
2013 Licenses Sold (R)
2012 Licenses Sold (R)
DI.A Page 7 of 16
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4984
Date:
August 21, 2013
Department:
Parks, Arts & Recreation
Attachments:
Resolution No. 4984
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
This Draft Resolution defines a process for approval of requests for structures in City
parks and subject to approval by the City Council as to which structures would be
approved and where the structures would be located. It also references a City policy to
be appended to the Resolution, and distinguishes smaller structures and delegates the
authority to approve their location to the Mayor and Parks Department. The policy is
intended to define the City’s position with regards to government speech and its rights to
control such structures in its City parks.
Reviewed by Council Committees:
Planning And Community Development Other: Legal
Councilmember:Backus Staff:Faber
Meeting Date:August 26, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 8 of 16
----------------------------
Resolution No. 4984
August 21, 2013
Page 1 of 3
RESOLUTION NO. 4 9 8 4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, DEFINING A
PROCESS FOR CONSIDERING REQUESTS FOR
PLACEMENT OF MONUMENTS, MEMORIALS AND
STRUCTURES TO BE LOCATED IN CITY PARKS
WHEREAS, the City of Auburn is an inclusive community and strives to make
all of its citizens feel welcome and a part of the City; and
WHEREAS, the City also recognizes the importance of parks in the
community; and
WHEREAS, different than the first amendment – freedom of speech - rights
of individuals or entities to express themselves, whether in City Parks or other
public forums, the City recognizes its rights to control what structures are
constructed on City Parks and its rights to
WHEREAS, the City also desires to preserve its rights to control what
permanent structures are erected in City parks, and the City reserves the right to
determining the which structures convey a positive community messages in keeping
with City’s Policy for Structures to be Located in City Parks, attached hereto; and
WHEREAS, the City is receptive to and inviting of requests by individuals
and organizations to have monuments, memorials and structures placed in City
parks, within the parameters of the City’s so long as they are in keeping with the
City’s Policy for Structures to be Located in City Parks, attached hereto; and
WHEREAS, it is appropriate that a process be defined so that any citizens or
groups who are proposing, requesting or interested in monuments, memorials and
DI.B Page 9 of 16
----------------------------
Resolution No. 4984
August 21, 2013
Page 2 of 3
structures to be located in City parks know the process through which those
requests would be considered and approved. .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. Proposals for monuments, memorials and structures shall be
the province of the City Council. The City Council delegates to the Mayor and Parks
Department the authority to place smaller monuments, memorials and structures,
including such things as benches and plaques, in City parks. Larger or more
significant monuments, memorials and structures shall be considered and approved
by the City Council, including the determination of where, and in which park such
monuments, memorials and structures shall be located.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2013.
CITY OF AUBURN
ATTEST: ________________________________
PETER B. LEWIS, MAYOR
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
DI.B Page 10 of 16
----------------------------
Resolution No. 4984
August 21, 2013
Page 3 of 3
EXHIBIT “A”
City of Auburn Policy for Structures to be Located in City Parks
[Policy to be included ]
DI.B Page 11 of 16
AGENDA BILL APPROVAL FORM
Agenda Subject:
Police Equipment
Date:
August 22, 2013
Department:
Police
Attachments:
New Officer Uniform & Equipment
Patrol Car Equipment
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Information is being provided at the request of the Municipal Services Committee from
their meeting on August 12, 2013.
Reviewed by Council Committees:
Other: Police
Councilmember:Peloza Staff:Lee
Meeting Date:August 26, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 12 of 16
Auburn Police Department
Officer Equipment and Uniform
New Recruit & Academy Uniform Officer Uniform
Item Description Cost Item Description Cost
White T-Shirt w/name (2)43.00$ Long Sleeve Shirts (2)154.00$
Gray Sweatshirt w/ name (2)45.00$ Short Sleeve Shirts (3)204.00$
Gray Sweatpants (2)32.00$ Uniform Pants Class A 94.00$
Navy Shorts (2)32.00$ Uniform Pants Class B (2)130.00$
White Long Sleeve (Optional)16.00$ Jumpsuit (Voucher to $550)550.00$
Academy Uniform Shirt (2)56.00$ Baseball Style Police Cap 12.00$
Navy BDU Pants (2)100.00$ Uniform Jacket 300.00$
Black Pants Belt 24.00$ Department Badge 85.00$
Elbow Pads (optional)19.00$ Name Tag 12.00$
Knee Pads (optional)20.00$ Clip-on Ties (2)40.00$
Traffic Template 10.00$ Protective Vest 800.00$
TOTAL 397.00$ Black Shoes (up to $100)100.00$
Black Boots (up to $250)250.00$
Inner Belt 18.00$
Duty Belt 47.00$
Belt Keepers (set of 4)14.00$
Pistol Holster (Level 3)120.00$
Magazine Pouch 35.00$
ASP Baton 60.00$
ASP Holder 25.00$
Post Academy Items Handcuffs (2)70.00$
Item Description Cost Handcuff Case (2)70.00$
Gas Mask with FIT Test 500.00$ Leather Gloves 35.00$
Commission Card -$ Radio Holster 28.00$
Gun Lock Box 40.00$ Flashlight Holster 8.00$
OC Spray 30.00$ Folding Knife 70.00$
OC Spray Holster 20.00$ Long Handcuff Key 8.00$
Taser 950.00$ Whistle 6.00$
Taser Holster 40.00$ Metal Forms Holder 36.00$
Portable Radio 6,000.00$ Nylon Gear Bag (up to $80)80.00$
Shoulder Mic 150.00$ Pistol 650.00$
Camera 100.00$ Rifle 500.00$
Business Cards 51.47$ Ammo (Duty/Qual/Training)850.00$
TOTAL 7,881.47$ TOTAL 5,461.00$
TOTAL OFFICER EQUIPMENT & UNIFORM 13,739.47$
DI.C Page 13 of 16
Auburn Police Department
Patrol Car Equipment and Technology
IT Patrol Car Technology
Item Description Cost
GD6000 Laptop w/warranty 2,460.00$
Laptop docking tray w/warranty 490.00$
Installation: Laptop docking tray 400.00$
Sierra GX440 mobile router 800.00$
Installation: Sierra GX440 mobile router 200.00$
Microsoft Office license 325.00$
Windows 7 Enterprise upgrade license 110.00$
SECTOR printer and cables 250.00$
SECTOR barcode reader 250.00$
Bluetooth hands free unit 160.00$
Installation: Bluetooth hands free unit 130.00$
Coban EDGE in car video system 5,615.00$
Installation: Coban EDGE in car video system 300.00$
Verizon Hotspot Charge ($50/Mo); NetMotion Annual License ($31/Yr); Trend
Micro Annual License ($10/Yr)641.00$
TOTAL 12,131.00$
ALPR in car video system (optional)12,115.00$
2014 Chevrolet Caprice
Item Description Cost
Vehicle Wear/Tear
*Estimate of consumables for a year, based on a 4 month repair cycle
compounded out for a year. Consumables include tires, oil, filters, brakes, etc. $ 2,600.00
Trunk Box Supplies $ 500.00
Annual Insurance $ 800.00
Miscellaneous/Maintenance
*ER Overhead, comprised of M&O building rent, Capital Equip., Admin., Labor,
etc.- Pro-Rated over every city vehicle. $ 1,400.00
Vehicle Cost, Paint & Decals $ 45,825.00
Ending Working Capital
* 4 Year cost for future replacement. Annual replacement cost for a patrol vehicle
into the fund. $ 12,000.00
TOTAL $ 63,125.00
TOTAL PATROL CAR EQUIPMENT EXPENSE $ 75,256.00
DI.C Page 14 of 16
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
August 14, 2013
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:August 26, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 15 of 16
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE
EST.
COMPL.
DATE
STATUS
10P Red Light Photo Enforcement Bob Lee 10/28/2013
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. The amended contract
expires 5/31/14. City will initiate RFP process.
20P Animal Control and Rescue Bob Lee 10/14/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 1st
meeting of the month.
21P AVHS Board Review Shelley Coleman 9/23/2013 On-Going Report will be provided monthly after the 3rd Thursday.
24P Fireworks Update Bob Lee 7/14/2014 On-Going The Council Operations Committee/MIT met on 5/28/13.
Further MIT Fireworks improvements were announced.
27P Animal Control Licensing Program Shelley Coleman 8/26/2013 On-Going Monthly staff report to be provided at 2nd meeting of the
month.
28 P Solid Waste Rate Review Shelley Coleman 12/9/2013
Through MSWMAC input from other cities will help COA
determine if it will change to direct billing. New rates will
go into effect January 1 (2013 & 2014). Annual rate
increases are planned in the next 4-5 years to end the
commercial subsidy for residential service.
29P Golf Course & Restaurant Working Capital
Review and Future Plans Shelley Coleman 10/28/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 10/28/2013 Quarterly update to review Marketing Plan. 2nd meeting
of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 1/13/2014 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 1/13/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status of
economy. Ordinance No. 6398 was enacted 2/21/12.
6I SCORE Jail Stats Shelley Coleman 10/28/2013
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd
meeting of the month. Review SCORE Jail statistics.
7I Concealed Pistol Licenses Benefit Cost
Analysis John Partridge 9/9/2013
Determine if we have appropriate costs for this task.This
item has been assigned to Councilmember Partridge to
take to the Regional Law Safety &Justice Committee
meetings for discussions.
8I Street Sweeping Schedule Randy Bailey 11/12/2013 Review street sweeping schedule.
Last Revision Date: 8/13/13 E:\AGENDA\MunicipalServicesPaperlessPacket\2013\16-August 26\Resources\Matrix 08-13-13.xls
DI.D Page 16 of 16