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HomeMy WebLinkAbout08-26-2013 MUNICIPAL SERVICES COMMITTEE AGENDA PACKET Municipal Services Committee August 26, 2013 - 3:30 PM City Hall Conference Room 3 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. August 12, 2013 Minutes* III.DISCUSSION ITEMS A. Animal Control Licensing Program* (Coleman) B. Resolution No. 4984* (Faber) A Resolution of the City Council for the City of Auburn, Washington, expressing support for veteran recognition measures in the City of Auburn and identifying methods through which such recognition will be addressed. C. Police Equipment* (Lee) D. Project Matrix* IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 16 AGENDA BILL APPROVAL FORM Agenda Subject: August 12, 2013 Minutes Date: August 14, 2013 Department: Police Attachments: August 12, 2013 Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff: Meeting Date:August 26, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 16 Municipal Services Committee August 12, 2013 - 3:30 PM City Hall Conference Room 3 MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member John Partridge. Staff present: Chief of Police Bob Lee, City Attorney Dan Heid, Financial Services Manager Rhonda Ewing, Emergency Preparedness Manager Sarah Miller and Police Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. July 22, 2013 Minutes Vice Chair Wayne Osborne moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. RESOLUTIONS A. Resolution No. 4980 (Miller) A Resolution of the City Council of the City of Auburn, Washington, formally accepting a Grant from the Washington State Military Department in the amount of Fifty Eight Thousand Four Hundred Thirteen Dollars ($58,413.00) from the United States Department of Homeland Security Emergency Management Performance Grant Program and authorizing the Mayor and City Clerk to execute the necessary agreements to accept said funds. Emergency Preparedness Manager, Sarah Miller, briefed the Committee on the Resolution. These funds will be used exclusively for emergency Page 1 of 3 CA.A Page 3 of 16 management activities and only for items and activities which were not previously budgeted for. Funds will be used to conduct planning activities, provide public education activities and supplies, and to hire one temporary staff person to focus on public education. Committee discussion followed. Vice Chair Osborne moved to forward Resolution No. 4980 to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DISCUSSION ITEMS A. AVHS Board Review (Coleman) Rhonda Ewing, Financial Planning Manager, was in attendance on behalf of Finance Director Shelley Coleman. The information provided included charts and graphs summarizing the month of July and year-to-date incoming and outgoing animal statistics, along with the Auburn Valley Humane Society (AVHS) organizational chart. Through May 2013 total revenues were $218,460.00 compared to $134,370.00 of expenses. A noteworthy item was the hiring of the AVHS Medical Director: Dr. Purvis, DVM. Committee discussion followed B. Auburn Police Department Workload Analysis (Lee) Bob Lee, Chief of Police, reported on the Auburn Police Department's (APD) Workload Analysis for 2012. This report has been in existence since 1996 and is utilized by APD's administrative staff to analyze trends and provide guidance for planning police services into the future. The historical information from prior years was used to assist in predicting the future workload and growth trends. This type of information is vital in providing professional policing to our community that allows our citizens to be safe and enjoy a quality of life. Chief Lee reviewed each chart with the Committee. Chair Peloza requested information to be provided at the next meeting on the costs/investment for the first year of an entry-level police officer to include all equipment assigned, costs for the Basic Law Enforcement Academy and costs related to field training. Committee discussion followed. C. Project Matrix The following changes were made to the Project Matrix: Item 21P: Review date updated to 9/23/13. Item 5I: This item is completed and removed from the matrix. Item 6I: Review date updated to 10/28/13. Status updated to Page 2 of 3 CA.A Page 4 of 16 reflect this item as a quarterly report. Item 8I: This item was added. Description: Street Sweeping Schedule. Lead: Randy Bailey. Review date: 11/12/13. V. ADJOURNMENT The meeting was adjourned at 4:36 p.m. The next regular meeting is scheduled for Monday, August 26, 2013 at 3:30 p.m. in the City Hall Conference Room 3, City Hall, 25 West Main Street, Auburn, WA. Signed this _________ day of August, 2013. ______________________ _________________________________ Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe Page 3 of 3 CA.A Page 5 of 16 AGENDA BILL APPROVAL FORM Agenda Subject: Animal Control Licensing Program Date: August 20, 2013 Department: Finance Attachments: Revenue & Sales Budget Impact: $0 Administrative Recommendation: Background Summary: July 2013 animal licensing reports for review and discussion only. Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:August 26, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 6 of 16 2013 Budet Goal: $96,000 or more 2014 Budget Goal: $240,000 or more Year-to-Date Revenue 2013 (through July) = $90,855 Year-to-Date Licenses 2013 (through July) = 3,057 Year-to-Date Licenses 2012 (through July) = 3,535 as reported by King County CITY OF AUBURN PET LICENSING JULY 2013 0 100 200 300 400 500 600 700 800 900 1,000 $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 $18,000 Ja n Fe b Ma r Ap r Ma y Ju n Ju l Au g Se p Oc t No v De c Nu m b e r o f L i c e n s e s S o l d Li c e n s e R e v e n u e Month Pet Licensing Revenue & Sales By Month 2013 vs 2012 2013 License Revenue (L) 2013 Licenses Sold (R) 2012 Licenses Sold (R) 0 2,000 4,000 6,000 8,000 10,000 12,000 $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 Ja n Fe b Ma r Ap r Ma y Ju n Ju l Au g Se p Oc t No v De c Nu m b e r o f L i c e n s e s S o l d Li c e n s e R e v e n u e Month Cumulative Pet Licensing Revenue & Sales 2013 vs 2012 2013 License Revenue (L) 2013 License Revenue (Budget Goal: $96,000) 2013 Licenses Sold (R) 2012 Licenses Sold (R) DI.A Page 7 of 16 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4984 Date: August 21, 2013 Department: Parks, Arts & Recreation Attachments: Resolution No. 4984 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: This Draft Resolution defines a process for approval of requests for structures in City parks and subject to approval by the City Council as to which structures would be approved and where the structures would be located. It also references a City policy to be appended to the Resolution, and distinguishes smaller structures and delegates the authority to approve their location to the Mayor and Parks Department. The policy is intended to define the City’s position with regards to government speech and its rights to control such structures in its City parks. Reviewed by Council Committees: Planning And Community Development Other: Legal Councilmember:Backus Staff:Faber Meeting Date:August 26, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 8 of 16 ---------------------------- Resolution No. 4984 August 21, 2013 Page 1 of 3 RESOLUTION NO. 4 9 8 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DEFINING A PROCESS FOR CONSIDERING REQUESTS FOR PLACEMENT OF MONUMENTS, MEMORIALS AND STRUCTURES TO BE LOCATED IN CITY PARKS WHEREAS, the City of Auburn is an inclusive community and strives to make all of its citizens feel welcome and a part of the City; and WHEREAS, the City also recognizes the importance of parks in the community; and WHEREAS, different than the first amendment – freedom of speech - rights of individuals or entities to express themselves, whether in City Parks or other public forums, the City recognizes its rights to control what structures are constructed on City Parks and its rights to WHEREAS, the City also desires to preserve its rights to control what permanent structures are erected in City parks, and the City reserves the right to determining the which structures convey a positive community messages in keeping with City’s Policy for Structures to be Located in City Parks, attached hereto; and WHEREAS, the City is receptive to and inviting of requests by individuals and organizations to have monuments, memorials and structures placed in City parks, within the parameters of the City’s so long as they are in keeping with the City’s Policy for Structures to be Located in City Parks, attached hereto; and WHEREAS, it is appropriate that a process be defined so that any citizens or groups who are proposing, requesting or interested in monuments, memorials and DI.B Page 9 of 16 ---------------------------- Resolution No. 4984 August 21, 2013 Page 2 of 3 structures to be located in City parks know the process through which those requests would be considered and approved. . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. Proposals for monuments, memorials and structures shall be the province of the City Council. The City Council delegates to the Mayor and Parks Department the authority to place smaller monuments, memorials and structures, including such things as benches and plaques, in City parks. Larger or more significant monuments, memorials and structures shall be considered and approved by the City Council, including the determination of where, and in which park such monuments, memorials and structures shall be located. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN ATTEST: ________________________________ PETER B. LEWIS, MAYOR _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney DI.B Page 10 of 16 ---------------------------- Resolution No. 4984 August 21, 2013 Page 3 of 3 EXHIBIT “A” City of Auburn Policy for Structures to be Located in City Parks [Policy to be included ] DI.B Page 11 of 16 AGENDA BILL APPROVAL FORM Agenda Subject: Police Equipment Date: August 22, 2013 Department: Police Attachments: New Officer Uniform & Equipment Patrol Car Equipment Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: Information is being provided at the request of the Municipal Services Committee from their meeting on August 12, 2013. Reviewed by Council Committees: Other: Police Councilmember:Peloza Staff:Lee Meeting Date:August 26, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 12 of 16 Auburn Police Department Officer Equipment and Uniform New Recruit & Academy Uniform Officer Uniform Item Description Cost Item Description Cost White T-Shirt w/name (2)43.00$ Long Sleeve Shirts (2)154.00$ Gray Sweatshirt w/ name (2)45.00$ Short Sleeve Shirts (3)204.00$ Gray Sweatpants (2)32.00$ Uniform Pants Class A 94.00$ Navy Shorts (2)32.00$ Uniform Pants Class B (2)130.00$ White Long Sleeve (Optional)16.00$ Jumpsuit (Voucher to $550)550.00$ Academy Uniform Shirt (2)56.00$ Baseball Style Police Cap 12.00$ Navy BDU Pants (2)100.00$ Uniform Jacket 300.00$ Black Pants Belt 24.00$ Department Badge 85.00$ Elbow Pads (optional)19.00$ Name Tag 12.00$ Knee Pads (optional)20.00$ Clip-on Ties (2)40.00$ Traffic Template 10.00$ Protective Vest 800.00$ TOTAL 397.00$ Black Shoes (up to $100)100.00$ Black Boots (up to $250)250.00$ Inner Belt 18.00$ Duty Belt 47.00$ Belt Keepers (set of 4)14.00$ Pistol Holster (Level 3)120.00$ Magazine Pouch 35.00$ ASP Baton 60.00$ ASP Holder 25.00$ Post Academy Items Handcuffs (2)70.00$ Item Description Cost Handcuff Case (2)70.00$ Gas Mask with FIT Test 500.00$ Leather Gloves 35.00$ Commission Card -$ Radio Holster 28.00$ Gun Lock Box 40.00$ Flashlight Holster 8.00$ OC Spray 30.00$ Folding Knife 70.00$ OC Spray Holster 20.00$ Long Handcuff Key 8.00$ Taser 950.00$ Whistle 6.00$ Taser Holster 40.00$ Metal Forms Holder 36.00$ Portable Radio 6,000.00$ Nylon Gear Bag (up to $80)80.00$ Shoulder Mic 150.00$ Pistol 650.00$ Camera 100.00$ Rifle 500.00$ Business Cards 51.47$ Ammo (Duty/Qual/Training)850.00$ TOTAL 7,881.47$ TOTAL 5,461.00$ TOTAL OFFICER EQUIPMENT & UNIFORM 13,739.47$ DI.C Page 13 of 16 Auburn Police Department Patrol Car Equipment and Technology IT Patrol Car Technology Item Description Cost GD6000 Laptop w/warranty 2,460.00$ Laptop docking tray w/warranty 490.00$ Installation: Laptop docking tray 400.00$ Sierra GX440 mobile router 800.00$ Installation: Sierra GX440 mobile router 200.00$ Microsoft Office license 325.00$ Windows 7 Enterprise upgrade license 110.00$ SECTOR printer and cables 250.00$ SECTOR barcode reader 250.00$ Bluetooth hands free unit 160.00$ Installation: Bluetooth hands free unit 130.00$ Coban EDGE in car video system 5,615.00$ Installation: Coban EDGE in car video system 300.00$ Verizon Hotspot Charge ($50/Mo); NetMotion Annual License ($31/Yr); Trend Micro Annual License ($10/Yr)641.00$ TOTAL 12,131.00$ ALPR in car video system (optional)12,115.00$ 2014 Chevrolet Caprice Item Description Cost Vehicle Wear/Tear *Estimate of consumables for a year, based on a 4 month repair cycle compounded out for a year. Consumables include tires, oil, filters, brakes, etc. $ 2,600.00 Trunk Box Supplies $ 500.00 Annual Insurance $ 800.00 Miscellaneous/Maintenance *ER Overhead, comprised of M&O building rent, Capital Equip., Admin., Labor, etc.- Pro-Rated over every city vehicle. $ 1,400.00 Vehicle Cost, Paint & Decals $ 45,825.00 Ending Working Capital * 4 Year cost for future replacement. Annual replacement cost for a patrol vehicle into the fund. $ 12,000.00 TOTAL $ 63,125.00 TOTAL PATROL CAR EQUIPMENT EXPENSE $ 75,256.00 DI.C Page 14 of 16 AGENDA BILL APPROVAL FORM Agenda Subject: Project Matrix Date: August 14, 2013 Department: Police Attachments: Project Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff: Meeting Date:August 26, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 15 of 16 MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL. DATE STATUS 10P Red Light Photo Enforcement Bob Lee 10/28/2013 Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan- Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. The amended contract expires 5/31/14. City will initiate RFP process. 20P Animal Control and Rescue Bob Lee 10/14/2013 On-Going Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan- Mar); July (Prev Apr-June); October (Prev July-Sept) 1st meeting of the month. 21P AVHS Board Review Shelley Coleman 9/23/2013 On-Going Report will be provided monthly after the 3rd Thursday. 24P Fireworks Update Bob Lee 7/14/2014 On-Going The Council Operations Committee/MIT met on 5/28/13. Further MIT Fireworks improvements were announced. 27P Animal Control Licensing Program Shelley Coleman 8/26/2013 On-Going Monthly staff report to be provided at 2nd meeting of the month. 28 P Solid Waste Rate Review Shelley Coleman 12/9/2013 Through MSWMAC input from other cities will help COA determine if it will change to direct billing. New rates will go into effect January 1 (2013 & 2014). Annual rate increases are planned in the next 4-5 years to end the commercial subsidy for residential service. 29P Golf Course & Restaurant Working Capital Review and Future Plans Shelley Coleman 10/28/2013 On-Going Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan- Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. 31P Cemetery Update Daryl Faber 10/28/2013 Quarterly update to review Marketing Plan. 2nd meeting of the month. NO.ITEM OF INTEREST 3 I Shopping Cart Update Randy Bailey 1/13/2014 January (Prev July-Dec), July (Prev Jan-June). 4 I Ordinance No. 6398 - Pull Tabs Dan Heid 1/13/2014 Annual review of taxation basis to determine if any changes need to be made -dependent upon status of economy. Ordinance No. 6398 was enacted 2/21/12. 6I SCORE Jail Stats Shelley Coleman 10/28/2013 Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan- Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. Review SCORE Jail statistics. 7I Concealed Pistol Licenses Benefit Cost Analysis John Partridge 9/9/2013 Determine if we have appropriate costs for this task.This item has been assigned to Councilmember Partridge to take to the Regional Law Safety &Justice Committee meetings for discussions. 8I Street Sweeping Schedule Randy Bailey 11/12/2013 Review street sweeping schedule. Last Revision Date: 8/13/13 E:\AGENDA\MunicipalServicesPaperlessPacket\2013\16-August 26\Resources\Matrix 08-13-13.xls DI.D Page 16 of 16