HomeMy WebLinkAbout09-09-2013 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA
Planning and Community Development
September 9, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - August 26, 2013* (Welch)
August 26, 2013 Minutes
III.ACTION
A. Ordinance No. 6473* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by
Ordinance No. 6456, Ordinance No. 6462, and Ordinance No. 6472, authorizing
amendment to the City of Auburn 2013-2014 Budget as set forth in schedule “A”
and “B”.
B. Ordinance No. 6480* (Faber)
An Ordinance of the City Council of the City of Auburn, Washington, creating a
new Chapter 2.97 of the Auburn City Code, defining a process for considering
requests for placement of monuments, memorials and structures to be located in
City parks and on City property.
IV.DISCUSSION ITEMS
A. Annexation of City's Remaining Potential Annexation Areas (PAA)*
(Chamberlain)
Consideration to potentially annex unincorporated island areas of Auburn know as
Thomas (aka Klump), Stuck (aka Totem), and the South end peninsula (aka Pierce
County PAA) to the City of Auburn.
B. Student/Rental Housing Notification* (Chamberlain)
Staff to provide an update on the implementation stage of the recently adopted
student/rental housing code.
C. Visioning Work - Major Comprehensive Plan Update* (Chamberlain)
Staff to provide an update on the Request for Qualifications process for the
Visioning Work.
D. Director's Report (Welch)
Page 1 of 45
E. PCDC Status Matrix* (Welch)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - August 26, 2013
Date:
September 4, 2013
Department:
Planning and Development
Attachments:
August 26, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Planning and Community Development Committee to approve the August 26, 2013
minutes as written.
Background Summary:
See attached minutes.
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:September 9, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 45
Planning and Community
Development
August 26, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Vice-Chair Holman called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Planning and Community Development Committee Vice-Chair John
Holman and Member Largo Wales were present. Chair Nancy Backus
was excused. Also present were Mayor Pete Lewis; Planning and
Development Director Nancy Welch; Arts, Parks and Recreation
Director Daryl Faber; Planning Services Manager Elizabeth
Chamberlain; City Attorney Dan Heid; Principal Planner Jeff Dixon;
Economic Development Manager Doug Lein; Planner Gary Yao; and
Planning Secretary Tina Kriss.
Members of the audience present: Councilmember Peloza, Rudy
Terry, Nichole Petrino-Salter, Dwight Hauck, Susan Hauck, Jean Lix,
Russ Campbell, Scot Pondelick, and Robert Whale of the Auburn
Reporter.
B. Announcements
C. Agenda Modifications
The following item has been moved from ACTION to DISCUSSION:
III.A. Resolution No. 4984 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
expressing support for veteran recognition measures in the City of
Auburn and identifying methods through which such recognition will
be addressed.
II. CONSENT AGENDA
A. August 12, 2013 Minutes (Welch)
Member Wales moved and Vice-Chair Holman seconded to approve
the August 12, 2013 Planning and Community Development
Committee meeting minutes as written.
Page 1 of 6
CA.A Page 4 of 45
Motion carried unanimously. 2-0
III. DISCUSSION ITEMS
A. Resolution No. 4984 (Faber)
Parks, Arts, and Recreation Director Daryl Faber stated that currently
the City of Auburn has no existing policy to address donated items,
such as, monuments, memorials, and structures located in City parks
and City property. The City does have existing policy through the
Parks, Arts, and Recreation Department, to address donated plaques,
trees, benches and other items within the City’s parks.
City Attorney Dan Heid provided a sample policy used by the City of
San Jose, California that addresses and accomplishes several
aspects of policy that would benefit the City. Two additional handouts
were provided, a revised Resolution No. 4984 and an example of a
Proposed Flag Pavilion located at the Les Gove Community
Campus. Municipal Services Committee asked staff to provide a copy
of the proposed Flag Pavilion that may be located at the Less Gove
Community Campus.
Revised Resolution No. 4984 specifies that the proposed policy is
more comprehensive and addresses structures, monuments, and
memorials for the entire City. The Resolution would also
provide direction to preserve the City's rights to control what
permanent structures are erected in City parks and/or on City
property.
Through recent discussions, the City recognized if an individual
wanted to donate a monument, plaque, or other memorial in a location
other than the City’s parks there is no policy in place for consideration
or approval. The Committee agreed that the revised Resolution No.
4984 would benefit the City and provide a policy for consideration and
approval of donated structures, monuments, and memorials
throughout the City.
Attorney Heid stated the City is at the beginning stages of discussing
this policy and staff will be returning with a revised Resolution No.
4984, to address and accomplish the City's goals regarding policy
for donated structures, monuments, and memorials.
B. Resolution No. 4985 (Faber)
Parks, Arts and Recreation Director Faber provided background
information on Resolution No. 4985, a resolution of the City Council of
the City of Auburn, Washington, authorizing the Mayor and City Clerk
to execute an agreement between the City of Auburn and King County
Page 2 of 6
CA.A Page 5 of 45
accepting grant funds for youth sports facilities at Lea Hill Park. The
grant award was for $60,000.00 and the City's portion of the grant
match is $12,500.00.
Green River Community College is partnering with the City to install
the new sports facility. The Committee expressed gratitude for Green
River Community College's participation in the development of the
new Lea Hill Park. Committee was supportive of Resolution No. 4985.
C. Comprehensive Downtown Parking Management Plan (CDPMP)
(Yao/Chamberlain)
Planner Gary Yao provided background information on the draft
Comprehensive Downtown Parking Management Plan (CDPMP). The
CDPMP primarily addresses parking policy within the Downtown
Urban Center (DUC).
After providing an overview of the plan’s purpose and approach
Planner Yao asked the Committee if the CDPMP addressed the
issues raised regarding parking in Downtown Auburn and if the
proposed near term, short term, and long term recommendations are
on track.
The Committee expressed that the CDPMP addresses these goals
and provides an academic understanding of the City’s parking, which
is critical to the City’s existence. The CDPMP provides understanding
and can be used as a guide for future decisions moving forward. The
Committee thanked Planner Yao for his hard work.
To provide greater readability of the plan, Planner Yao stated the final
CDPMP will have more graphics and pictures.
Planning Services Manager Chamberlain stated the next steps will be
to seek comment from Public Works and Police on the CDPMP and
return to the Committee with any additional modifications.
D. ZOA13-0003 - Student/Rental Housing Code Amendments
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain provided
background information on ZOA13-0003 and reviewed the Planning
Commission recommendations from the public hearing on item
ZOA13-0003, Student/Rental Housing Code Amendments held
August 20, 2013.
Ordinance No. 6477 amends Title 5, Business and Licenses
Regulations, and Title 18, Zoning, related to rental housing. Staff
confirmed the date on Ordinance No. 6477, Page 2 of 13, the date
the Washington State Department of Commerce approved the City's
Page 3 of 6
CA.A Page 6 of 45
request for expedited review will be inserted, August 26, 2013.
Vice-Chair Holman invited any audience member wanting to provide a
public statement to come forward:
Russ Campbell, 31606 126th Ave. SE, Auburn.
Mr. Campbell expressed that he believes allowing a six (6) month
period for the communal residence to become compliant with the
amended code, Title 18 and Title 5 is unreasonable. He believes there
are many landlords already operating a student/rental without
complying with the Auburn City Codes and providing additional time
would just extend the time a landlord can operate a non-compliant
business. Mr. Campbell asked the Committee to consider changing
the six (6) month amortization schedule to December 31, 2013 for
businesses to become compliant to the amended code.
The Committee agreed to revise the six (6) month amortization period,
under 18.31.130, and requiring existing communal residences to
become compliant by December 31, 2013.
After reviewing and discussing the amendments, Committee
determined they would move ZOA13-0003, Ordinance No. 6477
amending Title 5, Business and Licenses Regulations, and Title 18,
Zoning, from Discussion to Action.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council adopt ZOA13-0003, Ordinance No. 6477
amending Title 5, Business and Licenses Regulations, and Title 18,
Zoning as amended.
Motion unanimously carried. 2-0
E. ZOA13-0005 - Amendments to C-1, Light Commercial Zone
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain provided the staff
report on ZOA13-0005, and reviewed the Planning Commission
recommendations from the public hearing on item ZOA13-0005 held
August 20, 2013.
Ordinance No. 6478 amends Section 18.57.030 of the Auburn City
Code related to the C-1 Light Commercial Zone and mixed-use
development standards.
Staff provided a handout to Committee, an email from Nicole Petrino-
Salter, a Lea Hill resident expressing support of the proposed
amendments and the Planning Commission recommendations.
Page 4 of 6
CA.A Page 7 of 45
Ms. Chamberlain informed the Committee that the date the State of
Washington Department of Commerce, Growth Management
Services, has confirmed the City was approved for expedited review
and the date on page two of Ordinance No. 6478 will be inserted.
After reviewing the proposed amendments, the Committee determined
they would move Ordinance No. 6478 amending Section 18.57.030 of
the Auburn City Code related to the C-1 Light Commercial Zone and
mixed-use development standards from Discussion to Action.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council adopt ZOA13-0005, Ordinance No. 6478
amending Section 18.57.030 of the Auburn City Code related to the C-
1 Light Commercial Zone and mixed-use development standards as
amended, adding the date on page two of the Ordinance.
Motion unanimously carried. 2-0
F. ZOA13-0004 Amendments to ACC 16.10.110, Critical Areas
Regulations (Dixon)
Principal Planner Jeff Dixon provided the background information on
ZOA13-0004, and reviewed the Planning Commission
recommendations from the public hearing on item ZOA13-0004 held
August 20, 2013.
Ordinance No. 6476 amends Section 16.10.110 of the Auburn City
Code relating to the location of critical area mitigation.
After reviewing the amendments, Committee determined they would
move ZOA13-0004, Amendments to amend Section 16.10.110 of the
Auburn City Code relating to the location of critical area mitigation,
Ordinance No. 6476 from Discussion to Action.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council adopt ZOA13-0004, Ordinance No. 6476,
amending Section 16.10.110 of the Auburn City Code as written.
Motion unanimously carried. 2-0
G. Director's Report (Welch)
Planning and Development Director Nancy Welch updated Committee
on the status of various City activities.
The City has received a response from a letter sent to the Army Corps
of Engineers regarding the Mill Creek project. The Corps would like
the City to continue discussions on alternative financing options to
keep the project moving forward and minimize the costs to the City.
Page 5 of 6
CA.A Page 8 of 45
The new City Planner, David Jones, will be starting September 3,
2013.
To date, the valuation of commercial permits issued is double the
valuations this time last year.
The groundbreaking ceremony for the Landmark
Development project, Trek Apartments, will take place October 10,
2013 at 2:00 p.m. The Grand Reopening of The Outlet Collection will
take place September 17, 2013 at 9:30 a.m.
H. PCDC Matrix (Welch)
The Committee recommended no changes or additions for the matrix.
IV. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 5:53
p.m.
DATED this __________ day of ____________________, 2013.
____________________________________
Nancy Backus - Chair
____________________________________
Tina Kriss - Secretary
Page 6 of 6
CA.A Page 9 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6473
Date:
September 3, 2013
Department:
Finance
Attachments:
Memorandum to Ordinance No. 6473,
Budget Amendment No. 4
Ordinance No. 6473
Schedule A and Schedule B
Budget Impact:
$375,240.00
Administrative Recommendation:
Planning and Community Development Committee to recommend City Council adopt
Resolution No. 6473.
Background Summary:
See attached Ordinance No. 6473, Budget Amendment No. 4, amending the 2013-2014
revised budget in the attached transmittal memorandum and supporting attachments.
Reviewed by Council Committees:
Municipal Services
Councilmember:Backus Staff:Coleman
Meeting Date:September 9, 2013 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 10 of 45
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: September 3, 2013
Re: Ordinance #6473 – 2013-2014 Budget Amendment #4
This amendment is the fourth budget amendment for the 2013-2014 biennium. Proposed amendments to
the 2013 budget are as follows:
Lea Hill Park (CP#1003): A total of $155,000.00 in additional budget authority is requested to enable
installation of the restroom and roadway resurfacing for Lea Hill Park. Construction of the park is
substantially complete with the exception of these two items. Source of funding will be from a transfer-
in of available real estate excise taxes from the municipal construction fund (Fund #328) in the amount
of $105,000 and an in-fund adjustment of $50,000.00 from unspent park improvement funds (Fund
#321). Approval of this proposed amendment would increase the project budget to $946,025.00.
Auburn Community Center (CP0925) and Auburn Activity Center (CP1015): $80,240.00 in
additional budget authority for the Auburn Community Center and $85,000.00 in additional budget
authority for the Auburn Activity Center is requested to fund completed design services from BLRB
Architects. Source of funding will be from a transfer-in of available real estate excise taxes from the
municipal construction fund (Fund #328). Approval of this proposed amendment would increase the
Auburn Community Center project budget to $108,536.50 and the Auburn Activity Center budget to
$85,000.00.
Airport Runway and Apron Rehabilitation: $110,000 in new budget authority is requested to fund
design work related to rehabilitation and seal-coating of runway and apron areas at the Auburn Airport.
Funding for this phase of the project will include a grant from the Federal Aviation Administration (90%
or $100,000), the Washington State Department of Transportation (5% or $5,000), and City Airport
fund balance (5% or $5,000). Council authorization to apply for this grant was previously approved by
Resolution 4928. The FAA has given verbal confirmation of award with formal notification forthcoming.
Construction work will occur in 2014 and will be included as part of the mid-biennial budget
amendment. This phase of the work will cost $265,000 and will be FAA and State grant funded in a
similar fashion to the design work presented above.
ACT.A Page 11 of 45
The following table summarizes the current and revised city-wide budget as a result of this
amendment.
Table 1: 2013 Budget as Amended
2013 Budget as Amended $ 256,169,481.06
Budget Amendment #4 (Ord #6473) 375,240.00
Budget as Amended $ 256,544,721.06
Attachments:
1. Proposed Ordinance #6473 (budget adjustment #4)
2. Summary of proposed 2013 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2013 budget by fund (Schedule B)
ACT.A Page 12 of 45
ORDINANCE NO. 6473
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, AND ORDINANCE NO. 6472, AUTHORIZING
AMENDMENT TO THE CITY OF AUBURN 2013-2014
BUDGET AS SET FORTH IN SCHEDULE “A” AND
SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2013 budget as outlined in this Ordinance (BA#4);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
-------------------------
Ordinance No. 6473
September 3, 2013
Page 1 of 3 ACT.A Page 13 of 45
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
-------------------------
Ordinance No. 6473
September 3, 2013
Page 2 of 3 ACT.A Page 14 of 45
-------------------------
Ordinance No. 6473
September 3, 2013
Page 3 of 3
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
ACT.A Page 15 of 45
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #4 Ordinance 6473
Municipal Park Construction Fund (#321)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 613,497.00 1,216,770.00 1,505,000.00 325,267.00
BA#1 (Adopted Ordinance #6456)626,025.00 477,296.50 1,103,321.50 0.00
BA#2 (Adopted Ordinance #6462)(809,407.00)626,025.00 0.00 (183,382.00)
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
Lea Hill Park (cp1003)0.00 0.00 155,000.00 (155,000.00)
Miscellaneous Park Improvements (bud321)0.00 0.00 (50,000.00)50,000.00
REET2 transfer-in from F328 0.00 105,000.00 0.00 105,000.00
Auburn Community Center (cp0925)0.00 0.00 80,240.00 (80,240.00)
Auburn Activity Center (cp1015)0.00 0.00 85,000.00 (85,000.00)
REET1 transfer-in from F328 0.00 165,240.00 0.00 165,240.00
BA#4 (Proposed Ordinance 6473)0.00 270,240.00 270,240.00 0.00
2013 Revised Budget 430,115.00 2,590,331.50 2,878,561.50 141,885.00
Total Resources / Expenditures 3,020,446.50 3,020,446.50
Capital Improvements Fund (#328)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 5,268,537.00 1,551,487.00 2,053,720.00 4,766,304.00
BA#1 (Adopted Ordinance #6456)675,543.50 109,734.00 854,277.50 (69,000.00)
BA#2 (Adopted Ordinance #6462)468,394.50 0.00 11,408.00 456,986.50
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
REET1 transfer-out to F321 0.00 0.00 165,240.00 (165,240.00)
REET2 transfer-out to F321 0.00 0.00 105,000.00 (105,000.00)
BA#4 (Proposed Ordinance 6473)0.00 0.00 270,240.00 (270,240.00)
2013 Revised Budget 6,412,475.00 1,661,221.00 3,189,645.50 4,884,050.50
Total Resources / Expenditures 8,073,696.00 8,073,696.00
F:\Budget Directory\2013 Budget\Amendments\BA#4 - Lea Hill and Parks CIP\BA#4 - Sched A and B.xlsx 1
ACT.A Page 16 of 45
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #4 Ordinance 6473
Airport Fund (#435)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 727,073.00 724,880.00 907,801.00 544,152.00
BA#1 (Adopted Ordinance #6456)145,846.00 0.00 145,846.00 0.00
BA#2 (Adopted Ordinance #6462)-54,007.00 86,346.00 0.00 32,339.00
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
Airport Runway/Apron rehabilitation and seal coat
FAA Grant Funding (90%; in process)0.00 100,000.00 100,000.00
State Grant Funding (5%; in process)0.00 5,000.00 5,000.00
Project Design Expenses 110,000.00 (110,000.00)
BA#4 (Proposed Ordinance 6473)0.00 105,000.00 110,000.00 -5,000.00
2013 Revised Budget 818,912.00 916,226.00 1,163,647.00 571,491.00
Total Resources / Expenditures 1,735,138.00 1,735,138.00
Grand Total - All Funds Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 66,056,411.00 160,298,583.00 168,557,536.00 57,797,458.00
BA#1 (Adopted Ordinance #6456)16,059,938.79 2,415,936.37 18,667,324.75 (191,449.59)
BA#2 (Adopted Ordinance #6462)9,441,816.90 1,896,795.00 5,423,410.80 5,915,201.10
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
BA#4 (Proposed Ordinance 6473)0.00 375,240.00 650,480.00 (275,240.00)
2013 Revised Budget 91,558,166.69 164,986,554.37 193,298,751.55 63,245,969.51
Total Resources / Expenditures 256,544,721.06 256,544,721.06
September 3, 2013
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#3\Budget Adjustments Summary
F:\Budget Directory\2013 Budget\Amendments\BA#4 - Lea Hill and Parks CIP\BA#4 - Sched A and B.xlsx 2
ACT.A Page 17 of 45
Schedule B
2013 Appropriations by Fund
2013 Appropriation Authority by Fund
2013 Adopted BA#1 BA#2 BA#3 BA#4 Total 2013 Revised
Fund Budget (Ord 6456) (Ord 6462) (Ord 6472) (Ord 6473) Amendments Budget
General Fund (#001)62,679,549.00 359,086.00 4,973,008.93 - - 5,332,094.93 68,011,643.93
Arterial Street Fund (#102)14,420,588.00 1,470,704.87 190,961.00 - - 1,661,665.87 16,082,253.87
Local Street Fund (#103)2,744,920.00 390,000.00 228,163.00 - - 618,163.00 3,363,083.00
Hotel Motel Fund (#104)171,181.00 - 17,982.00 - - 17,982.00 189,163.00
Arterial Street Preservation Fund (#105)4,215,857.00 60,000.00 (34,068.00) - - 25,932.00 4,241,789.00
Drug Forfeiture Fund (#117)1,200,390.00 - (61,016.00) - - (61,016.00) 1,139,374.00
Housing and Community Development Grant Fund (#119)505,647.00 - 129,765.00 - - 129,765.00 635,412.00
Recreation Trails Fund (#120)29,571.00 - - - - - 29,571.00
Business Improvement Area Fund (#121)76,680.00 - 2,816.00 - - 2,816.00 79,496.00
Cumulative Reserve Fund (#122)7,316,905.00 - 39,053.00 - - 39,053.00 7,355,958.00
Mitigation Fees Fund (#124)3,248,612.00 - 692,567.00 - - 692,567.00 3,941,179.00
1998 Library Fund (#229)326,654.00 - - - - - 326,654.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - - - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)594,570.00 - - - - - 594,570.00
LID Guarantee Fund (#249)44,588.00 - - - - - 44,588.00
LID #250 (#250)56,741.00 - - - - - 56,741.00
LID #350 (#275)7,245.00 - 5,631.00 - - 5,631.00 12,876.00
Municipal Park Construction Fund (#321)1,830,267.00 1,103,321.50 (183,382.00) - 270,240.00 1,190,179.50 3,020,446.50
Capital Improvements Fund (#328)6,820,024.00 785,277.50 468,394.50 - - 1,253,672.00 8,073,696.00
Local Revitalization Fund (#330)- 667,975.89 - - - 667,975.89 667,975.89
Golf Course Debt Service Fund (#417)390,429.00 - - - - - 390,429.00
Water Fund (#430)26,035,130.00 6,672,167.40 525,982.70 - - 7,198,150.10 33,233,280.10
Sewer Fund (#431)29,802,836.00 (12,620,753.00) 1,787,492.09 - - (10,833,260.91) 18,969,575.09
Storm Drainage Fund (#432)19,621,816.00 3,893,475.00 332,250.21 - - 4,225,725.21 23,847,541.21
Sewer Metro Fund (#433)- 14,000,000.00 - - - 14,000,000.00 14,000,000.00
Solid Waste Fund (#434)12,679,564.00 825,000.00 293,193.34 - - 1,118,193.34 13,797,757.34
Airport Fund (#435)1,451,953.00 145,846.00 32,339.00 - 105,000.00 283,185.00 1,735,138.00
Cemetery Fund (#436)1,062,416.00 30,000.00 168,692.05 - - 198,692.05 1,261,108.05
Golf Course Fund (#437)1,611,664.00 - (15,292.38) - - (15,292.38) 1,596,371.62
Insurance Fund (#501)1,986,779.00 - 43,902.08 - - 43,902.08 2,030,681.08
Facilities Fund (#505)4,563,249.00 120,674.00 432,752.96 - - 553,426.96 5,116,675.96
Innovation and Technology Fund (#518)7,237,981.00 589,100.00 258,060.19 - - 847,160.19 8,085,141.19
Equipment Rental Fund (#550)7,624,754.00 - 1,048,260.94 - - 1,048,260.94 8,673,014.94
Fire Pension Fund (#611)2,663,285.00 - (38,441.71) - - (38,441.71) 2,624,843.29
Cemetery Endowment Fund (#701)1,636,471.00 (16,000.00) (455.00) - - (16,455.00) 1,620,016.00
Total 226,354,994.00 18,475,875.16 11,338,611.90 - 375,240.00 30,189,727.06 256,544,721.06
September 3, 2013
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#3\Budget Adjustments Summary
ACT.A Page 18 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6480
Date:
September 5, 2013
Department:
Planning and Development
Attachments:
Ordinance No. 6480
Budget Impact:
$0
Administrative Recommendation:
Planning and Community Development Committee to recommend City Council adopt
Ordinance No. 6480.
Background Summary:
The proposed ordinance seeks to establish a process for City Council or Mayor decisions
(depending upon the size or value) of monuments, memorials and structures to be located
in City Parks or on City property. The Ordinance addresses criteria to be applied and does
so as to distinguish these monuments and memorials as Government Speech (the right of
the government to express itself in City parks and on City property) rather than opening the
door for competing expressions of individual first amendment rights in a public forum. In
essence, the Ordinance seeks to prevent such monuments from becoming a public forum
for which individuals would be able to make the decision – ostensibly deciding what goes in
City parks, for instance.
The process and criteria are intended to make sure that the City (Mayor or City Council) is
the recognized authority entitled to make the decisions of what monuments shall be
permitted to be located on City property and (if so) where on the City property they shall be
located.
Reviewed by Council Committees:
Municipal Services Other: Planning, Legal
Councilmember:Backus Staff:Faber
Meeting Date:September 9, 2013 Item Number:ACT.B
AUBURN * MORE THAN YOU IMAGINEDACT.B Page 19 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 1 of 8
ORDINANCE NO. 6 4 8 0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, CREATING A NEW
CHAPTER 2.97 OF THE AUBURN CITY CODE, DEFINING
A PROCESS FOR CONSIDERING REQUESTS FOR
PLACEMENT OF MONUMENTS, MEMORIALS AND
STRUCTURES TO BE LOCATED IN CITY PARKS AND ON
CITY PROPERTY
WHEREAS, the City of Auburn is an inclusive community and strives to make all
of its citizens feel welcome and a part of the City; and
WHEREAS, the City also recognizes the importance of parks and City property in
the community; and
WHEREAS, different than the first amendment – freedom of speech - rights of
individuals or entities to express themselves, whether in City Parks or other public
forums, the City recognizes its rights to control what structures are constructed on City
Parks and on its property; and
WHEREAS, it is appropriate that a process be defined so that any citizens,
groups or entities who are proposing, requesting or interested in monuments, memorials
and structures to be located in City Parks and City property know the process through
which those requests would be considered and approved; and
WHEREAS, the City also desires to preserve its rights to control what permanent
structures are erected in City Parks and/or on City property, and the City reserves the
right to determine which structures convey a positive community messages in keeping
with the City’s Policy, as stated herein, for structures to be located in City Parks and/or
on City property; and
ACT.B Page 20 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 2 of 8
WHEREAS, the City is receptive to and inviting of requests by individuals and
organizations to have monuments, memorials and structures placed in City parks, within
the parameters of the City’s so long as they are in keeping with the City’s policy for
monuments, memorials and structures to be located in City Parks and on City property,
as described and referenced herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Creation of a New Chapter to the City Code.
A new Chapter 2.97 of the Auburn City Code (ACC) be, and the same hereby is
created to read as follows:
Chapter 2.97
MONUMENTS TO BE LOCATED IN CITY PARKS
AND ON CITY PROPERTY
Sections
2.97.010 Purpose and introduction.
2.97.020 Definitions.
2.97.030 Government speech on monuments.
2.97.040 Administration.
2.97.050 Donated and private funding of monuments.
2.97.060 Review process.
2.97.070 Review criteria.
2.97.080 Public right of way.
2.97.090 Other policies.
2.97.010 Purpose and introduction.
A. The City may, from time to time, decide to install permanent outdoor
Monuments on City property to provide the City’s commemoration of persons or events
of note, or to otherwise convey the City’s position on various topics (“referred to as
“Government Speech”).
B. By placing Monuments on City property, the City intends only to engage in
Government Speech and does not intend to open a public forum for free speech activity.
C. The purpose of this Chapter is to establish criteria and guidelines for the
consideration and installation of Monuments outdoors on City-owned property deemed
by the City to be appropriate to serve as the site for a Monument. In doing so, the City
recognizes the following considerations:
ACT.B Page 21 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 3 of 8
1. Monuments can convey a powerful connection between Auburn and its
history, and in some instances its future.
2. It is therefore important that the placement of Monuments be limited to
circumstances of the highest community-wide importance, both to maintain the
significance of such Monuments and to minimize conflicts with the active and variable
use of public spaces.
Notwithstanding the foregoing, the City may decide, in its sole discretion, to reject
a proposal for a Monument and/or may determine the appropriate site for any and all
City Monuments.
2.97.020 Definitions.
“Monument” means a marker, statue, or other similar permanent structures and
installations to express Government Speech, as further described in this Chapter, and
which are installed by the City on City property, or which are accepted by the City and
installed on City property with City permission. Monuments may be in various forms
including statues, fountains, buildings, or gardens among other forms of monuments as
determined by the City.
Monuments do not include items dedicated in parks, such as benches, trees,
small plaques (plaques not larger than two feet by three feet [2’ x 3’]), and other
memorials with a dollar value that does not exceed Five Thousand Dollars ($5,000.00),
as determined by the estimated or anticipated cost of purchase or construction and
installation or placement; Provided, however, that if the monument requires a building
permit, it shall be included in the definition of monuments.
Monuments do not include memorial signs as defined in the City’s Memorial Sign
Program (Chapter 12.68 ACC)
2.97.030 Government speech on monuments.
A. City’s Government Speech Topics. The City may install or accept City-
approved Monuments on City property as a form of “Government Speech” (per
doctrines addressed in Rosenberger v. Rector and Visitors of Univ. of Va., 515 U.S.
819, 115 S.Ct. 2510, 132 L.Ed.2d 700 [1995] and cases relying thereon) as City
recognition of significant events or people or to provide information from the City on
topics approved by the City, as set forth below:
1. The contributions of individuals or groups who made a substantial impact
upon the City, the Auburn Community, King County, Pierce County, Washington State,
or the United States;
2. The City’s position on topics of interest to the community, as determined
by the City Council;
3. The history of Auburn, the State of Washington, or of the United States;
4. Historical or cultural influences on Auburn;
5. Native flora, fauna and wildlife of Auburn and the greater Auburn Area –
the area surrounding Auburn and regionally in the vicinity of Auburn;
6. Local innovation or creativity that has contributed to Auburn’s growth and
prosperity; or
ACT.B Page 22 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 4 of 8
7. Other criteria selected by the City Council and set forth in an amendment
to this Chapter.
B. The City shall not place Monuments on City property which have the
purpose of promoting, favoring or inhibiting any religion or which would appear to a
reasonable person that the City is promoting, favoring, or opposing a religion.
2.97.040 Administration.
A. The Mayor may recommend to City Council the approval or denial of
monument proposals. The Mayor may enact administrative guidelines and procedures
to implement this Chapter, including without limitation, designation of locations deemed
amenable to Monuments. The Mayor shall also designate the Lead Department or
Departments for Monuments located on City property depending on the proposed
location of the Monument and the potential impact to City Departments.
B. Notwithstanding that certain City property is operated or managed by a
private operator pursuant to an agreement, the evaluator of the Monument and the final
decision maker shall be the City and not the private operator or manager.
C. The Director of the Lead Department shall coordinate with the Director of
Parks, Art and Recreation if there are any questions or issues as to whether a proposed
Monument is primarily Public Art, or whether it otherwise fits into the City’s Public Art
programs.
2.97.050 Donated and private funding of monuments.
A. In accordance with Chapter 2.87 ACC, the City encourages private
donations to the City to support various City programs and City operations, which may
include without limitation, the cost of acquisition, installation and maintenance of
Monuments on City property. The City prefers to receive private donations in the form of
funds that may be used by the City to review, design, fabricate, acquire, install and/or
maintain Monuments, rather than the donation of a completed Monument.
B. However, the City may from time to time, at City’s sole option, consider
accepting a completed Monument as a form of Government Speech, provided that the
Monument meets the City’s approved Government Speech topics and also meets all of
the other criteria set forth in this Chapter and in any related administrative guidelines or
procedures. After City’s acceptance of a Monument which acceptance shall be through
an appropriate process approved by the City, and subject to City’s explicit approval of
installation of the Monument upon City property, title to the Monument shall vest with
City and the City may remove, relocate and shall otherwise have sole control over the
Monument.
C. While the City appreciates donations of Monuments to the City, the City is
under no obligation to accept any donated Monument even if the Monument meets, or
could be said to meet, all of the criteria set forth in this Chapter. The City’s decision to
accept a donated Monument may also depend upon the cost to the City of design,
fabrication, installation and maintenance of the Monument and site considerations,
among other factors.
D. The City may, at its option, decide for budgetary reasons to prioritize
Monuments where the City expects to receive donated funding to cover the cost of
ACT.B Page 23 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 5 of 8
design, fabrication, installation and maintenance of the Monument. Unless otherwise
agreed by City Council, the donor of a proposed Monument is responsible for providing
the City with funds to cover the cost of review, design, fabrication, installation and
maintenance to ensure adequate care for the Monument.
2.97.060 Review process.
A. The Mayor or his or her designee shall provide the initial screening of
Monument proposals to determine if the proposed Monument complies with the
provisions of this Chapter including without limitation, to evaluate the suitability of the
proposed Monument site, if any. The Mayor (or his or her designee) shall decide
whether to forward the proposal for further review or to decline further City consideration
of the proposed Monument based upon considerations consistent with this Chapter. If
the Mayor’s decision is to conduct further review of the proposal, the proposal shall be
referred to the appropriate department.
B. The Lead Department shall prepare a report for consideration by the
Mayor and such board or commission designated by the Mayor or City Council, if any,
and shall coordinate with other affected departments. The Lead Department shall make
an advisory recommendation to the Mayor regarding the Monument based upon the
factors set forth in this Chapter and the Review Criteria set forth below.
C. The City shall have final approval of a City project to design and construct
a Monument, or to accept a donated Monument. The Mayor shall consider the Lead
Department’s recommendation and make a final determination regarding the proposed
Monument and whether to approve the Monument or to seek City Council approval of
the Monument if the cost or value of the Monument exceeds the Mayor’s purchasing
authority level as set forth in ACC 3.10.020.
D. The Mayor shall, on at least a quarterly basis, informing the City Council of
all of the Monument donations and application proposals received by the Mayor, and
the Mayor’s decision regarding each proposal.
E. Each Monument applicant or donor shall be informed in writing of their
right to appeal the Mayor’s decision, as described below, in the Monument
donation/application materials prepared by the City. If a proponent for a proposed
Monument disagrees with the Mayor’s decision regarding a proposed Monument, the
proponent may submit a written appeal of the decision to the City Clerk’s Office within
10 calendar days of the Mayor’s decision.
F. The City Council shall evaluate the merits of the appeal of any decision of
the Mayor. The City Council shall make a final determination on the approval or denial
of the Monument proposal by evaluating (i) the merits of the Monument proposal based
upon the criteria set forth in this Chapter, (ii) the Mayor’s reason for denial and, (iii) the
results of any staff review of the proposal.
G. All required environmental review shall be approved by the City’s planning
department before the City commits to installing a Monument. The Monument shall be
consistent with adopted City master plans unless those plans are amended as a part of
the review process.
ACT.B Page 24 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 6 of 8
H. While a formal building permit is not required, the Building Official shall
review the structure and site plan to ensure conformance with the building code adopted
by Washington State.
I. Notwithstanding the foregoing, the City may decide, in its sole discretion,
to reject a proposal for a Monument and/or may determine the appropriate site for any
and all City Monuments.
J. Notwithstanding any other provisions of the Auburn City Code, the
process set forth in this Chapter shall be the only City process for reviewing the siting or
location of monuments.
2.97.070 Review criteria.
A. A proposed Monument must:
1. Pass City safety and liability exposure review.
2. Conform to the approved Government Speech topics.
3. Be made of durable materials, able to withstand the elements for a
minimum of 50 years with minimum maintenance.
4. Be made of materials resistant to vandalism and graffiti as much as is
reasonably possible.
5. Be of a scale, materials, color and style appropriate and consistent with
aesthetics of the proposed location of the Monument and such other reasonable factors
as the City determines, including but not limited to sight distance, safety, and other
applicable requirements for structures as set forth in the Auburn City Code.
6. Conform to the requirements of the Americans with Disability Act (ADA) to
ensure that there is a path that allows access to the monument.
7. Conform to the adopted building code to ensure that the footing and
monument are structurally adequate.
B. The City shall also consider whether:
1. The person, group or event being memorialized deemed by the City to
have made a significant enough contribution to merit a Monument of the scale, cost and
visibility of the proposed Monument.
2. The Monument duplicates existing Monument themes. Multiple
monuments for similar or related groups are disfavored.
3. The Monument proposal has been the subject of one or more public
meetings conducted by the Monument’s proponents. The public meeting shall be
conducted in accordance with ACC Section 18.02.030.
4. The proposed Monument has the general support of the persons or
community that the Monument is intended to honor. If through the public meeting
process, the Mayor finds that a proposed Monument is a source of substantial
dissention or discord within the City, the Mayor shall seek direction from such board or
commission designated by the Mayor or City Council, if any, before making a final
determination.
5. The proposed site in the park or plaza for the Monument is related to the
underlying purpose of the Monument or the site in the park or plaza has been
designated in a master plan or other approval of the City Council or Mayor as a
particularly appropriate site for a proposed Monument.
ACT.B Page 25 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 7 of 8
6. The Monument has been designed by or under the direct supervision of a
qualified professional in the art or design field, and provides a quality, scale, and
character commensurate with the location, circulation, and use patterns of the City
property. Qualified professionals include registered architects, engineers, landscape
architects and artists who can demonstrate professional recognition in the form of public
commissions or permanent public installations. The City may solicit input from such
professionals, and from planners or urban designers in making this determination.
Monuments shall not displace the intended function and or use of said property, as
articulated in adopted master plans or similar City documents.
7. There is a committed and verifiable funding source for the review, design,
fabrication, installation and maintenance of the Monument before proceeding to incur
City costs and staff time. The proponents of the Monument agree to enter an agreement
to provide the City with funds that cover the cost of review, design, fabrication and
installation, and an adequate endowment to cover the cost of the Monument’s
maintenance as determined by City. Alternatively, the City may consider accepting an
agreement from a group to maintain a Monument in perpetuity and in accordance to
City Standards rather than a cash endowment.
8. If the monument proposes to fly the flag on another country, the Mayor or
City Council shall consider whether there are other opportunities for monuments,
memorials or similar structures to convey the messages or accomplish the purposes of
the proposed monument where the foreign flag is or could be flown, in Auburn, or
elsewhere.
2.97.080 Public right of way.
The public right of way shall not be considered as a site for Monuments, except
as provided for in Chapter 12.68 ACC.
2.97.090 Other policies.
A. Nothing in this Chapter is intended to supersede or limit any other City
Code Sections or Administrative Policies, including, but not limited to: the City’s Policies
and Procedures for its Art in Public Places programs, whether the art is privately or
publicly funded, and the provisions of Ordinance No. 6243 (including Chapter 2.85
ACC) and Resolution No’s. 4546 (Percent for Art) and 4323 (Integrated Artwork), and
the Auburn Parks, Arts and Recreation Department Policies and Procedures for Gift
Acceptance and Donor Recognition.
B. This Chapter does not cover temporary installations on City property, nor
does it limit the City’s ability to place signage or plaques on City property to provide
donor or sponsor recognition, public information regarding a City project, or to place
historical markers or to provide other information to the public.
Section 2. Implementation.
The Mayor is hereby authorized to implement such administrative procedures as
may be necessary to carry out the directions of this legislation.
ACT.B Page 26 of 45
----------------------------
Ordinance No. 6480
September 4, 2013
Page 8 of 8
Section 3. Severability.
The provisions of this ordinance are declared to be separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section or portion of this
ordinance, or the invalidity of the application thereof to any person or circumstance shall
not affect the validity of the remainder of this ordinance, or the validity of its application
to other persons or circumstances.
Section 4. Effective Date.
This Ordinance shall take effect and be in force five days from and after its
passage, approval and publication as provided by law.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
______________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Published: _________________
ACT.B Page 27 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Annexation of City's Remaining Potential Annexation Areas
(PAA)
Date:
September 4, 2013
Department:
Planning and Development
Attachments:
Memorandum
Attachment A
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Other: Planning, Legal
Councilmember:Backus Staff:Chamberlain
Meeting Date:September 9, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 28 of 45
MEMORANDUM
TO: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember John Holman, Vice Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Planning and Community Development Committee
CC: Mayor Lewis
Nancy Welch, AICP, Planning and Development Director
FROM: Elizabeth Chamberlain, AICP, Planning Services Manager
DATE: September 4, 2013
RE: Annexation of City’s Remaining Potential Annexation Areas (PAA)
Background
The City of Auburn has three remaining sections for annexation. There are two island areas
within the King County portion of Auburn, known as Klump/Thomas PAA and Totem/Stuck PAA,
and one peninsula area within the Pierce County portion of Auburn. In February 2008, the City
put to vote the Klump/Thomas and Totem/Stuck annexations. Both did not pass. The City has
not pursued annexation of the remaining PAA in Pierce County until now.
Discussion
There are several ways property can be in annexed into a city and the most common methods
are briefly summarized below:
· Through an election method where the registered voters who live within the annexation
area vote; simple majority needed (initiated by petition by residents equal to 10% of
votes casts at last state general election in area).
· Through a petition method – to initiate property owners representing at least 10% of the
value of the properties sign a petition and submit to the City. If the City Council accepts
the petition then must have a petition with signatures of owners representing at least
60% of the value of properties or acreage and signatures are valid for 180 days.
· Through island annexation method – available when an area is 80% or greater
surrounded by incorporated jurisdictions. City Council approves a Resolution, then City
submits a Notice of Intent to Annex to the Boundary Review Board (BRB). If another city
or district does not invoke jurisdiction within 45-days, then the BRB can move forward
with their decision. If the BRB approves the annexation, then the City can move forward
with an Ordinance on the annexation and if within 45-days a referendum petition is not
filed that is signed by qualified electors not less than 10% of the votes cast in the last
DI.A Page 29 of 45
general state election in the area to be annexed, the annexation becomes effective. If a
referendum petition is filed, then the annexation is put to a vote.
Island/Peninsula Potential Annexation Areas:
Potential Annexation Area (PAA)
Klump/Thomas PAA · Approximately 19.95 acres
· 24 parcels; 1 vacant
· Primarily single family residences
· King County Zoning: R-4, 4 du/acre
· Auburn Land Use Designation: Light
Industrial
Totem/Stuck PAA · Approximately 22.10 acres
· 55 parcels; 1 vacant
· Primarily single family residences
· King County Zoning: R-4, 4 du/acre,
and Industrial
· Auburn Land Use Designation: Heavy
Commercial and High Density
Residential
Remaining Pierce County PAA · Approximately 158.34 acres
· 73 parcels; 6 vacant
· Primarily single family residences
· Pierce County Zoning: Moderate
Density Residential 4-6 du/acre
· Auburn Land Use Designation: Single
Family Residential and Open Space
(BPA Lines)
Proposed Schedule:
· Put Notice of Intent Application (NOI) Together –
two applications because annexing in two counties
o Minimum one month
o Team: Legal, Finance, Survey, Public
Works, and Bonney Lake Water/Public
Works for Pierce County PAA
· Submit NOI to Boundary Review Board – 45 days
for other jurisdictions/districts to invoke jurisdiction
· Resolution to Council and establish public hearing
date
· Public Hearing and adopt Ordinance – establish
zoning for area based on designated land use in
comprehensive plan
· Minimum 45-days for BRB review and voters to
have referendum opportunity
DI.A Page 30 of 45
Discussion Questions:
1. Does the Committee have any feedback on the proposed schedule?
2. What level of public outreach does the Committee anticipate?
3. What other information at this point would the Committee like to see?
Attachment:
Attachment A: Map of the Island/Peninsula Potential Annexation Areas
DI.A Page 31 of 45
Klump/Thomas PAA
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
9/4/2013
DI.A Page 32 of 45
Totem/Stuck PAA
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
9/4/2013
DI.A Page 33 of 45
Pierce County PAA
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
9/4/2013
DI.A Page 34 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Student/Rental Housing Notification
Date:
September 4, 2013
Department:
Planning and Development
Attachments:
Memorandum
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Chamberlain
Meeting Date:September 9, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 35 of 45
MEMORANDUM
TO: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember John Holman, Vice Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Planning and Community Development Committee
CC: Mayor Lewis
Nancy Welch, AICP, Planning and Development Director
FROM: Elizabeth Chamberlain, AICP, Planning Services Manager
DATE: September 4, 2013
RE: Student/Rental Housing Implementation Briefing
The City Council passed Ordinance No. 6477 on September 3, 2013 establishing new
regulations for rental housing where unrelated individuals are tenants. Staff is moving forward
with the implementation plan for the new student/rental housing regulations.
Implementation Program
1. Revised Rental Housing Business License form – form has been updated to include the
required information from the landlord that is outlined in the new regulations.
2. New webpage on the City’s website – will launch to time with the mailing of the notice.
Website will include information such as the new program details, application forms,
Ordinance No. 6477, and contact information with a dedicated email for rental housing
questions. A FAQ list will be developed as questions come in and added to the website.
3. Postcard – mailing a postcard to the southern portion of Lea Hill on September 10, 2013
including both property owners and resident addresses. The postcard with include
information on the new program, the December 31, 2013 deadline, direct people to the
website for more detailed information, and contact information for the City. We will also
have postcards at the Customer Service Center.
4. Press Release – issue a press release on the new program.
5. Continue working with Green River Community College and sharing information.
DI.B Page 36 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
Visioning Work - Major Comprehensive Plan Update
Date:
September 4, 2013
Department:
Planning and Development
Attachments:
Memorandum
Request for Qualifications
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Chamberlain
Meeting Date:September 9, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 37 of 45
MEMORANDUM
TO: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember John Holman, Vice Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Planning and Community Development Committee
CC: Mayor Lewis
Nancy Welch, AICP, Planning and Development Director
FROM: Elizabeth Chamberlain, AICP, Planning Services Manager
DATE: September 4, 2013
RE: Visioning Work – Major Comprehensive Plan Update
Discussion
The City has begun its major comprehensive plan update effort by issuing a Request for
Qualifications (RFQ) for the visioning portion of the update on August 13, 2013. The City
received six submittals that will be reviewed by a team including the PCDC Chair, Planning and
Development, Public Works, and Parks, Arts, and Recreation. The RFQ submittals are from
Triangle Associates, Studio 3MW, Elway Research, Inc., MIG, BDS Planning & Urban Design,
and Beckwith Group.
The anticipated schedule for consultant selection and visioning work is as follows:
· Consultant Selection: by September 10th
· Develop Scope of Work with Consultant: September 11th – September 20th
· Present Consultant Agreement to PCDC: September 23rd
· Refine Scope of Work based on Committee feedback
· 2nd Committee Review October 7th
· City Council Action October 7th
· Visioning Work: Mid-October 2013 through January 2014
Discussion Question:
1. Is there anything specific the Committee would like to see in the scope of work?
Attachments:
Request for Qualifications
DI.C Page 38 of 45
REQUEST FOR QUALIFICATIONS
(RFQ)
CITY OF AUBURN VISIONING
CITY OF AUBURN
REQUEST FOR QUALIFICATIONS (RFQ)
CITY OF AUBURN VISIONING
The City of Auburn (“City”) is requesting Statements of Qualifications (SOQ) from firms
experienced in assisting a community through a comprehensive community-wide
visioning exercise.
Pursuant to the Washington State Growth Management Act, the City of Auburn is
required to complete its Comprehensive Plan update by June 30, 2015. As a precursor
to the update, the City would like to engage the community in a variety of visioning
exercises that acheive the following:
Inclusive: Auburn is rich in diversity and the visioning process needs to be
designed in a manner that reaches as many segments of the population as
possible (e.g. culture, age, socio-economic, spatial).
Cohesive: The geography of Auburn and its history of annexation has resulted in
neighborhoods that are geographically separated; while the visioning exercise
should recognize the identity of individual neighborhoods it must emphasize that
we are a single community.
Accessible: The visioning exercise should not rely upon traditional formats of
government interaction with the community and should instead favor an
approach that emphasizes innovative ways to communicate and that brings the
visioning process to the people.
City Driven: The City of Auburn believes that it is important for the process to be
a direct dialogue between staff/electeds and the community therefore the
structure of this effort should assume that staff/electeds will take the lead in
interacting with the community and that the consultant will act as an advisor in
setting up the structure of the program, meeting formats, outreach initiatives,
data analyzer, etc.
The SOQ will present the review team with qualifications and must identify:
Areas of expertise and experience that the firm has in developing and
implementing a community visioning process that achieves the above above
priorities;
DI.C Page 39 of 45
2
An overview of the methods of communication and meeting formats that you
have found to be effective for each of the above categories and why they were
effective;
Primary team members’ qualifications and roles in the project as well as relevant
past experience;
Availability of team members;
A description of experience in working with public sector and elected officials,
and any references to other jurisdictions; and
Willingness to work with other consultants identified by the City.
Ten (10) copies of the SOQ must be submitted by September 3, 2013 to the City of
Auburn. The SOQ must be received by 5:00 P.M. on and shall be submitted, in a
sealed envelope, to:
Mailing Address:
Ms. Elizabeth Chamberlain
Planning Manager
City of Auburn Planning and Development Department
25 West Main Street
Auburn, Washington 98001
Physical Address:
Ms. Elizabeth Chamberlain
Planning Manager
City of Auburn Planning and Development Department
One East Main Street
Auburn, Washington 98001
Qualification statements received later than September 3, 2013 5:00 P.M. will not be
considered. No facsimile or emailed SOQ’s will be accepted. Postmarks also will not
be accepted. Questions regarding this RFQ should be directed to Elizabeth
Chamberlain, (253) 931-3092 (echamberlain@auburnwa.gov) at the City of Auburn.
This RFQ is a first step toward selecting a developer for the project. Based on
responses to this RFQ, certain selected development teams may be interviewed. The
City of Auburn reserves the right to reject any and all submittals or team members and
to waive irregularities and informalities in the evaluation process. This RFQ does not
obligate the City to pay any costs incurred by respondents in the preparation and
submission of qualifications or subsequent proposals. This solicitation does not obligate
the City of Auburn to accept or contract for any expressed or implied services.
RFQ Issue Date: August 13, 2013
DI.C Page 40 of 45
AGENDA BILL APPROVAL FORM
Agenda Subject:
PCDC Status Matrix
Date:
September 4, 2013
Department:
Planning and Development
Attachments:
PCDC Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:September 9, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 41 of 45
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DI.E Page 42 of 45
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n
t
s
o
n
p
r
e
l
i
m
i
n
a
r
y
d
e
s
i
g
n
;
M
i
l
l
C
r
e
e
k
W
5
K
p
r
o
j
ect –Staff to meet with the
Ar
m
y
C
o
r
p
o
s
o
f
E
n
g
i
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e
e
r
s
t
o
d
i
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s
o
p
t
i
o
n
s
.
9
Fl
o
o
d
p
l
a
i
n
p
r
o
g
r
a
m
s
–
N
F
I
P
a
n
d
CR
S
Se
p
t
e
m
b
e
r
20
1
3
An
d
e
r
s
e
n
Br
i
e
f
i
n
g
N
o
.
5
i
n
t
h
e
f
l
o
o
d
p
l
a
i
n
m
a
n
a
g
e
m
e
n
t
s
e
r
i
e
s
is scheduled for 9/2013; staff
is
e
v
a
l
u
a
t
i
n
g
t
h
e
2
0
1
3
c
h
a
n
g
e
s
t
o
t
h
e
C
R
S
p
r
o
g
r
a
m
r
equirements and
de
v
e
l
o
p
i
n
g
p
o
l
i
c
y
o
p
t
i
o
n
s
f
o
r
t
h
e
C
i
t
y
’
s
f
u
t
u
r
e
a
p
p
roach to CRS participation.
PA
R
K
S
,
A
R
T
S
&
R
E
C
R
E
A
T
I
O
N
10
L
e
a
H
i
l
l
/
G
r
e
e
n
R
i
v
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r
C
C
P
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k
T
B
D
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on
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p
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m
b
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r
.
DI.E Page 43 of 45
Au
g
u
s
t
2
6
,
2
0
1
3
Page 3
To
p
i
c
/
I
s
s
u
e
Ne
x
t
o
n
P
C
D
St
a
f
f
/
C
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u
n
c
i
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Le
a
d
Co
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n
t
s
CO
M
M
U
N
I
T
Y
S
E
R
V
I
C
E
S
D
I
V
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S
I
O
N
11
Bu
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l
d
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n
g
C
o
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m
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n
i
t
y
TB
D
Hu
r
s
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PC
D
C
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q
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u
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m
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t
i
n
g
;
b
r
i
e
f
i
n
g
to be scheduled.
12
H
u
m
a
n
S
e
r
v
i
c
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C
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n
t
e
r
O
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H
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h
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p
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v
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d
a
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n
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d
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d
o
r
r
e
q
u
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s
t
e
d
.
13
Un
i
f
y
c
o
m
m
u
n
i
t
i
e
s
t
h
r
o
u
g
h
ce
n
t
r
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l
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d
c
o
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m
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n
i
c
a
t
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o
n
a
n
d
ou
t
r
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a
c
h
TB
D
H
u
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s
h
C
o
m
m
u
n
i
t
y
S
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c
e
s
t
o
g
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v
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a
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a
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p
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a
t
e
s
.
BO
A
R
D
S,
C
O
M
M
I
S
S
I
O
N
S
&
H
E
A
R
I
N
G
E
X
A
M
I
N
E
R
14
A
r
t
s
C
o
m
m
i
s
s
i
o
n
F
a
l
l
2
0
1
3
F
a
b
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r
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o
i
n
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h
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ld
o
n
1
1
/
2
6
/
1
2
w
i
t
h
P
C
D
C
,
j
o
i
n
t
m
e
e
t
i
n
g
t
o
b
e
s
c
h
e
d
uled.
15
H
u
m
a
n
S
e
r
v
i
c
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s
C
o
m
m
i
t
t
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F
a
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2
0
1
3
H
u
r
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h
J
o
i
n
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m
ee
t
i
n
g
h
e
l
d
9
/
2
4
/
1
2
,
j
o
i
n
t
m
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t
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n
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o
b
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s
c
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d
u
l
e
d
.
16
H
e
a
r
i
n
g
E
x
a
m
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r
F
a
l
l
2
0
1
3
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a
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d
1
1
/
2
6
/
1
2
m
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e
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i
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g
f
o
r
a
n
n
u
al briefing with the
Co
m
m
i
t
t
e
e
,
n
e
x
t
u
p
d
a
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e
t
o
b
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c
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d
.
17
P
a
r
k
s
&
R
e
c
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e
a
t
i
o
n
B
o
a
r
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J
u
l
y
2
0
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4
F
a
b
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An
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7
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2
2
/
1
3
w
i
t
h
P
C
D
C
;
t
h
e
n
e
x
t
update will take place
7/
2
0
1
4
.
18
P
l
a
n
n
i
n
g
C
o
m
m
i
s
s
i
o
n
F
e
b
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a
r
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2
0
1
4
C
h
a
m
b
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r
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a
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n
Co
m
m
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w
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d
a
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o
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m
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t
i
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g
e
v
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r
y
s
i
x
m
o
n
t
h
s with Planning
Co
m
m
i
s
s
i
o
n
.
T
h
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n
e
x
t
m
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t
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g
w
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b
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l
d
2
/
2
0
1
4
.
19
T
r
a
n
s
p
o
r
t
a
t
i
o
n
,
T
r
a
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s
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d
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p
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2
0
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4
Th
o
r
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n
A
n
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a
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p
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c
c
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r
r
e
d
o
n
5
/
2
8
/
1
3
w
i
t
h
P
CD
C
.
20
U
r
b
a
n
T
r
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e
B
o
a
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F
a
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l
2
0
1
3
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n
n
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o
cc
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d
1
0
/
2
2
/
1
2
w
i
t
h
P
C
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C
.
CO
M
P
R
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H
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N
S
I
V
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P
L
A
N
/
C
A
P
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T
A
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C
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S
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N
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N
G
(
L
o
n
g
R
a
n
g
e
P
l
a
n
n
i
n
g
)
21
C
o
m
p
r
e
h
e
n
s
i
v
e
P
l
a
n
U
p
d
a
t
e
T
B
D
C
h
a
m
b
e
r
l
a
i
n
20
1
3
–
2
0
1
4
A
u
b
u
r
n
C
o
m
p
r
e
h
e
n
s
i
v
e
P
l
a
n
u
p
d
a
t
e
.
M
a
j
o
r update of the
co
m
p
r
e
h
e
n
s
i
v
e
p
l
a
n
f
o
r
t
h
e
n
e
x
t
2
0
y
e
a
r
s
+
.
A
R
e
q
u
e
st for Qualifications went
ou
t
t
o
p
u
b
l
i
c
a
t
i
o
n
o
n
8
/
1
3
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3
w
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t
h
t
h
e
r
e
s
p
o
n
s
e
d
e
a
dline set for 9/3/13.
DI.E Page 44 of 45
Au
g
u
s
t
2
6
,
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0
1
3
Page 4
To
p
i
c
/
I
s
s
u
e
Ne
x
t
o
n
P
C
D
St
a
f
f
/
C
o
u
n
c
i
l
Le
a
d
Co
m
m
e
n
t
s
22
W
a
t
e
r
,
S
e
w
e
r
,
S
t
o
r
m
Sc
o
p
e
:
U
p
d
a
t
e
t
o
t
h
e
W
a
t
e
r
,
Se
w
e
r
,
a
n
d
S
t
o
r
m
Co
m
p
r
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h
e
n
s
i
v
e
P
l
a
n
s
i
n
c
o
n
c
e
r
t
wi
t
h
t
h
e
C
o
m
p
r
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h
e
n
s
i
v
e
P
l
a
n
Up
d
a
t
e
p
r
o
j
e
c
t
.
On
-
g
o
i
n
g
P
u
b
l
i
c
W
o
r
k
s
Up
d
a
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e
t
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t
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t
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r
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e
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t
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t
y
c
o
m
p
r
e
h
e
n
s
i
v
e
p
l
a
n
s
a
s
the City updates its
co
m
p
r
e
h
e
n
s
i
v
e
p
l
a
n
.
23
Tr
a
n
s
p
o
r
t
a
t
i
o
n
P
l
a
n
n
i
n
g
Sc
o
p
e
:
L
o
n
g
-
t
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r
m
p
l
a
n
n
i
n
g
f
o
r
th
e
i
n
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r
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l
a
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i
o
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s
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p
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t
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la
n
d
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a
n
d
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r
a
n
s
p
o
r
t
a
t
i
o
n
in
f
r
a
s
t
r
u
c
t
u
r
e
.
On
-
g
o
i
n
g
P
a
r
a
Co
m
p
r
e
h
e
n
s
i
v
e
T
r
a
n
s
p
o
r
t
a
t
i
o
n
U
p
d
a
t
e
a
d
o
p
t
e
d
b
y
C
i
t
y
Council in 2009.
Co
m
p
r
e
h
e
n
s
i
v
e
T
r
a
n
s
p
o
r
t
a
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P
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a
n
U
p
d
a
t
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i
n
c
o
n
c
e
r
t
with the Comprehensive
Pl
a
n
U
p
d
a
t
e
P
r
o
j
e
c
t
.
24
Tr
a
n
s
p
o
r
t
a
t
i
o
n
I
m
p
r
o
v
e
m
e
n
t
Pr
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g
r
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m
(
T
I
P
)
Sc
o
p
e
:
6
-
y
e
a
r
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r
a
n
s
p
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i
o
n
im
p
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e
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p
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m
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a
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up
d
a
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d
a
n
n
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a
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d
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f
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a
n
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p
o
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a
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c
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p
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a
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pr
o
j
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c
t
s
20
1
4
Pa
r
a
Re
s
o
l
u
t
i
o
n
N
o
.
4
9
3
7
,
t
h
e
2
0
1
4
-
2
0
1
9
T
r
a
n
s
p
o
r
t
a
t
i
o
n
I
mprovement Program
(T
I
P
)
w
a
s
a
p
p
r
o
v
e
d
o
n
6
/
1
7
/
1
3
b
y
C
i
t
y
C
o
u
n
c
i
l
.
25
Ca
p
i
t
a
l
F
a
c
i
l
i
t
i
e
s
P
l
a
n
Sc
o
p
e
:
6
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y
e
a
r
c
a
p
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l
f
a
c
i
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e
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pl
a
n
f
o
r
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e
C
i
t
y
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s
p
u
b
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i
c
fa
c
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l
i
t
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e
s
/
u
t
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t
i
e
s
On
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F
i
n
a
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Up
d
a
t
e
d
a
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n
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a
l
l
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s
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e
d
e
d
a
s
p
a
r
t
o
f
t
h
e
c
o
m
p
r
e
h
e
n
sive plan update
pr
o
c
e
s
s
.
T
h
e
2
0
1
3
-
2
0
1
8
C
a
p
i
t
a
l
F
a
c
i
l
i
t
i
e
s
P
l
a
n
a
p
p
roved by the City Council
12
/
1
7
/
1
2
.
OT
H
E
R
26
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
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d
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s
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d
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d
M
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d
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d
.
DI.E Page 45 of 45