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Home My WebLink About09-03-2013 Agenda Modifications and Items Submitted at the Meeting _ r _, , , � � r , � _ , � '�_ , u ,; _ � � - _ � _� ` � _ r � � ,� . _,,- -� ., �_, -r- =:- � .._. -� � � ;� , . � �:`��](` Nj�. ti � ii`I �V I �� x IT O ` �'n` !r � ` �y:. �•I.` I � ...; A + � • -1 �i ,� ,, . N �� . _ :.� I '� ..�� y '� � � .�' .I'� •� � � r � _ -_, � _ � ,- +';'� -_'+ .. �• � - -- ��S ._ _ ' , rwJ I �� _ '��/YY ?�� 1 (�Jn Ik �l� �1 .i ��- -{� -T. .`' I ' ,^� - 1�� 3,� �� . `, :�G: ` -. , �! _ _ �� ,�i: �'- + \� � _ __ - .- 'S.."L J_ ('� ' � � � � � � � � � � � . . . -r_. '; _.: Auburn Ave Theater season � � � - M; a ' � included: ' \ ' � � \ � � ♦:i� ♦. �' .�� i �� J � '�, .�, Y��: \ _} ��;y •Live at the Ave `� " �1 � .� , �'' �i , } � �r �� _ — a series of live entertainment such , ,; �� `�f,� .4�� , ,� � - � _ as tribute shows, jazz, dance, and more. " � �:��"'� �` • � ' '�' ,.. . ,.., �, . � j 9. -y�'� � . •Ave Kids � ' � ; " , - �' — a series (September-June) of matinee ` , � �,C�� n shows once a month geared just for kids HA+ HA HA � ° �'�`� , ;�� MOHTHLY COMEDY �"�' �''``"`�� AT TNE AVE � � •Ave Movies ��, , : ' �� ' � � — an inexpensive showing of kid's movies, i , . Oscar nominated movies, 80's classics, ` —� a i, and a Rodgers and Hammerstein series. ' �� y ' a "_=Y f K� �� - � � •Comedy at the Ave � „ � �, ,g — monthly comedians are showcased on � ==`r� � stage, and the series also includes two - semi-final competitions of the popular � _ Seattle International Comedy Competition. ' . � . � � � � � � ; � a: � � , ,�� : ��d� � I � Season also includes _ �'' ' �� =- , _. .. �•--- `�_ � , ,,...,i::, . --.,/� .. _ �_'l,�c,_. ' . _ � � l• (i�+: •Youth Theater Spring Break & T ` � '��' °� `' i , ,� , ,�' �, Summer Camps �� „ 1, � � '� ti _� �i� � �� — two separate three-week cama� -` � -� � � �`� � � each serving 50 kids who learn - °` ' , ' � � : components of acting, voice, � �� - choreography, and more. Camp: y; , '""�� , � �1 �` `+ � � ends with production of four ��':� � "' ' `�ti ' �'� � �' = � , �� , ,� ;.�t` � full-scale theater productions. ,�� . a�r;� � . ► � � • ,.� 1 , �, _�� y � �it: ��"�� t�7a►. .�, -�. „ y'��.�1��1•, •Youth Theater Camp � - � f„ , , Class Revenue: $23,825.00 ,_,. � �� ,j ( � �',,. , - � 1� �� i� _-_ . � � �`- '� /° . •Youth Theater Camp E- � �,, i� � � ��, , . -_� Ticket Sales: $8,608.80 � �1'' � < �� t� ' rr.:- � . �. ,;,- t �� r ,. ; �� ^ � � =� > � �,/�y:.[� 1 � �' :`, . , P.��{ ��..."� J � F7 �.7 A r �, '�,._ �'�j', � � .'� _ � �i\ 1` - _� � �` �' ��" � . �11k:� qj�.p .. `�, � �,��a t�i � � � � � � � � � - � , � _ j � •Auburn Community Players - , �` r �� — an Auburn Ave Theater program providing ` " �� ;''�� .' �� ' � � individuals passionate about acting an ,,,� ` . ' + �' " � opportunity to participate in a full-scale ��' � ' theater production. Service providers are � _ _ contracted for production and direction and „ ,,., , �,, ,,-. ' '"' �'�. � actors volunteer their time for approximatelv +� � � 3 �� two months to stage the p ; � � � s , . ,�� , Two productions occur �: �., ��, �', ' _ each year, one in spring _�, t ��`�' � `� t �� -� ,,�� and one in the fall. � . � � �� _ , t r ,�I - � �r ;.� + -.i� •2012 productions: � ' ; - � � a. ;' �r.: : _ �,. � Footloose 8� Willy Wor _ , ,,� , , ,� , � � '� ;. ��„ �, � •Total 2012 Revenue: � �� , ' '� � .' ', -` , > 26 098 � � � , � + ..�' � � , � , � � - _ a 1 � ► . � . � � � � P�j�;�.� P R E S E N T •Theater Rentals ��Tan� '� � � ' ' — the Auburn Avenue Theater is also �:�� "'��; � � avai�able as a rental venue for �'M DREAMING OF A -� q �� r , t, erFormances meetin s and events. LBUM CHRISTMAS �`` �-; °' � ',� '�;-� p , 9 WHITEA � ! , . � � �; , � , � .� ��. _ �� y � ,.,� � , � -J: � } � �� j�;� •2012 rentals � }��t �j. � ,I ' ; :,., �"�::� -. (14 rentals generating an estimated , audience of 3,000) : �_� ,> _ -- -•. ��:=-�;� : -: •Kiwains Red Carpet Event � ' �,�� M°�� ,�� i:314TH AT 7:30 P.M. •Evergreen Heights Talent show i �., -� pT1xE � •Holy Family ' r � . ' ,i�,AVENUETHEATER •Poetry Event i� �' �\-� . •Jimmy Vegas Rehearsal space �It ' � j�, � " �� - ke'S.`°"'�e��"`�28�'b •Brett Hollis Comedy Show %�. ' °' ".� •Green River Montessori Play �., , ��_ �� ,�;'. '. ;h � •Greg Ruby ��•. J .. 1lPf'y`.�} i'. ' + 'O �. I •Acacia Foundation �`. I 6 •CDT Nutcracker - � •Auburn Dance and Music Center ' � u�"« . •Beatles Christmas (Paulyester) µ�'+ ;'��r.; •Christmas Carol Paul ester �" +: "^ r, � Y ) �; :�r�k " .��,,� •Brooks McBeth & John Keister ; �,:�y, : , '��': �' { ; ' S:�: q�� iyr��^�+s��,'t , ti . •Total 2012 Rental Revenue ��:. ' i;��Y ��r� �� t.; „ ° , $5 368 :;� : M h �. :�, „ f i ��r ��ii1:Y.� '�•�, .� .'y l � 7 �" " -r ��.��. � � � � � . � • • � � � . � , �. . rt �. •r � � . . � a „`� � b � ( I , _Ii �� , �'�' 1; y..� �-L" Local Statistics for City of Auburn Economic Calculator used in � i • � • American for the Arts Economic Analysis _'u�a; Population of Community: `' `�`�-.`T�_'�_r >:� __ , . ,:, _ __� .� _. :_.- _ 50,000-99,999 ' 'i�ur Organeati�n s T07AL E<PF7�lSE`IPkasz Oc nct usz ccrtrrus): 5 474105 Organization's Total Expenses Auburn Avenue Theater Only: $474,105 � � � � T��T.-L:.TB�1C�.PKEta your orgar.caWn�s art>erenl��sgsin.co c�t use^orm�s;:: 11705 Total Attendance to Auburn Avenue CALCULATE i I Rasec I Theater: 11,755 — . . • . • �. _ �F_r;i�fr,.-rt;�r�iu.�rs $�{7d.1�5 7l5 b398.3%4 �16.5-}2 51943i '�r-•arc3tr;ns_ ter,roffl.4rts and Cutture $z��q.} 66 $1=F4.132 S12a13 S13.�n3 .�b.licl!:ES: i�tane�o>try�np�:t $712�i5 ��1� ¢5=F3.066 5290�� S330:54 T.. ; -�-'°-°- - -- ' --_: � � � � � . � � • � � � . Total Auburn Avenue Theater Impact: � � � � •� "t � � � � � � ' � Organizotion & Audiences combined: � $712,849 Full-Time Equivalent (FTE) Jobs describes the � � ' � total amount of labor employed. Economists ��il u�,�.•,..�.i,.;,,,,� measure FTE jobs, not the total number of �-= — __ - - - -- -- — - - - -- - — 1- _ -__— employees, because it is a more accurate measure w��iiou�r ;,��__�,n,n,r;: sa.c.a�io;s.sry - that accounts for part-time employment. � Organization & Audiences combined: 24.2 FTE Jobs Your Orgaree�ion s TO7AL Eri�15ES(pk-as�do nd use eomresl' g 474105 . � Resident Household Mcome (often called 7i i?-1 Ai7E�.IC:�110E?:,your orgsn¢ation"s erts evzrts(aaain Oo not use conmas;� 117�5 Personal Income) includes salaries, wages, and entrepreneurial income paid to local residents. It is ' CALCUI��E Reset the money residents earn and use to pay for food, mortgages, and other living expenses. Organization & Audiences combined: $543,006 . . : • • i. . . Revenue to Local and State Government `�� aF�:�li � �� f �.��i�:. includes revenue from Iocal and state taxes (e.g., „ income, property, sales, and lodging) as well as funds ��,�.,�r:,�.,.;_�� cu��.�� g,;7� �c5 i%5 �35�3�� sis�az s»,a5i from license fees, utility fees, filing fees, and other "__`�°" °� similarsources. �r,��.ofna�t,9�oar��e $z38.744 66 g1-04.132 512.513 St3,553 Au��:ES: Organization & Audiences Combined: � Tc�ai Mcustr�tr�.act�. $712.849 242 ¢543.006 S29 0�� S33.034 Local Gov tRevenue: $29,055 -==--,_ �_3-��-_3-.R._=-:=_ State Gov't Revenue: $33,034 ' • . � ' � ' • � ' • • Event-Related Audience Spending $2�.31 Per Person, Pe'I' EVe11t �excluding admission price) Other /miscellaneous Refreshments $0.70 during event Lodging $z•14 $2.73 Child care - $016 ,. Transportation - $2.03 Auburn Avenue Theater - "'ea'S 2012 AUdie�lCe: 11 �755 before/after Clothing or event accessories �� $1.05 2012 audience spending Souvenirs and in Auburn �;fts (excluding admission): sz.o5 $238,744.�� population category: 50,000-99,999 Figures based on Americans for Arts Economic Study ' � . � � . � • . � Aubum Avenue Theater Performances Audience 2012 Revenue Live at th-ie Ave Perfarmances 19 eRormances 2,664 Iviovies 10 rno�ies 286 Ave Kids Pen�rrnances 7 �eiforrnanr_es 900 Ave Kitls - Yauth Theater 7 �ertormances 1,454 Cometl�� attf-i� A:d? (9 �eifnrrnancesl 1 ,141 AubLn�� Crmmurii �Pl:y��ec; 15 �eifr�r�nar�c�;� 2,21fJ 'AuburnAvenueTheaterTotal 63total etiormances 8,658 $98,390.00 2012 total revenue: $127,583.00 Aubum Avenue Theater Rentals Audience 2012 Rev�ue P.entals at the AAT 14 3,000 $5,36� 0� comrnunib F'erformanr_es 7 800 $o.OD 2012 IOCaI gOV't Relrtal Totals 21 rer�tals 3,000 $5,368.00 revenue Aubum Avenue Theater YouUl Classes Partici ants 2012 Revenue (based on economic calculator) A��e Kids Youth Theater Cam s 100 $23,�25 00 $29,055.00 Cam TotalS 2 outh cam s 100 $23,825.00 2012AubumAvenueTheaterRev�ueTotals ss ��,�ss s�n,as3,00 Total impact for Auburn community Aubum AvenueTheater Ex enditures 2012 Ex enditures $155,638.00 S 3I c�f I P S Fx B E fI Pf IYS (Theater Special'¢t,25%Arts&Erenk Mgr.,P T B mc OHice 5 upp ert) $�3� ,�5�.9� Su �lizs, Ecui rnent, Professional Services & Other Services and Cha es $139 000 54 Lease Pririci al & Interest $73,950.12 Intertund Multimedia, IS 8 Facilities $130,10A.fJ0 Total Ex enditures for2012 $474,105.57 ��" ��j�i3�� RESOLUTION NO. 4 9 8 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE LOWEST RESPONSIBLE BIDDER FOR PUBLIC WORKS CONTRACT NUMBER 13-10, PROJECT NUMBER CP1207, `D' STREET UTILITI' IMPROVEMENTS WHEREAS, a project bid opening for the construction of the utility Improvements on D Street NE was held on August 29, 2013; and WHEREAS, the City of Aubum Public Works Department is assessing the bids receiyed to iden6fy the lowest responsible bidder following the bid opening; and V1IHEREAS, a Notice of Protest from the apparent second lowest bidder was received on August 30, 2013; and WHEREAS, the City of Auburn Public Works Department is evaluating the bidders protest; and WHEREAS, delaying the award of the construction contract to a regularly scheduled City Council meeting would result in a two week or more delay of the construction start date; and WHEREAS, it is in the public interest for the City to award Contract No. 13=10, in confortnity with bid documents, and to take all appropriate steps to enter into an agreement for construction of CP1207, 'D' Street Utility Improvements, with all expediency#o take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: � Resolution No. 4989 September 3, 2013 Page 1 of 2 Section 1. The Mayor of the City of Aubum and the Aubum City Clerk are hereby authorized to review bids, evaluate the bid protest, award, and execute an agreement between the City of Auburn and the lowest responsible and responsive bidder for Project Number CP1207, Public Works Contract Number 13-10, 'D' Street Utility Improvements, wliich agreement shall conform with the bid documents, provided that the costs do not exceed 110%of the project budget. Section 2. The Mayor is hereby authorized to implemeM such administrative procedures as may be necessary to carry out the directives of this legislation. Secfion 3. This resolution shall be in full force and effect upon passage and signatu�es hereon. Dated and Signed this day of , 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APRROVED S TO FORM: rnel B. " ; City Attome Resolution No. 4989 September 3, 2013 Page 2 of 2 * CITY OF * * * WASHINGTON TO: Members of the Finance Committee Mayor Lewis FROM: Danielle Daskam, City Clerk SUBJECT: September 3, 2013 Finance Committee Agenda Mod�cation DATE; September 3, 2013 The September 3, 2013, .Finance Committee meeting agenda is modified as follows: N. DISCUSSION ITEMS The following discussion item is added to the agenda. G. Resolution No. 4989" (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and Gity Clerk to execute an agreement � between the City of Auburn and the lowest responsible bidder`for ' Public Works Contract Number 13-10, Project Number CP1207, D Street Utility Improvements RESOLUTION NO. 4 9 8 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR ' AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE LOWEST RESPONSIBLE BIDDER FOR PUBLIC WORKS CONTRACT NUMBER 13-10, PROJECT NUMBER CP1207, 'D' STREET UTILITY IMPROVEMENTS WHEREAS, a project bid opening for the construction of the utility Improvements on D Street NE was held on August 29, 2013; and WHEREAS, the City of Auburn Public Works Department is assessing the bids received to identify the lowest responsible bidder following the bid opening; and 1NHEREAS, a Notice of Protest from the apparent second lowest bidder was received on August 30, 2Q13; and WHEREAS, the City of Auburn Public Works Department is evaluating the bidders protest; and WHEREAS, delaying the award of the construction contract to a regularly . � scheduled City Council meeting would result in a two week or more delay of the construction start date; and UNHEREAS, if is in the public interest for the City to award Contract No. 13-10, in cordortnity with bid documents, and to take all appropriate steps to enter into an agreement for construction of CP1207, 'D' Street Utility Improvements, with all expediency to take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Resolution No. 4989 September 3, 2013 Page 1 of 2 Section 7. The Mayor of the City of Aubum and the Aubum Cily Clerk are hereby authorized to, review bids, evaluate the bid protest,, award, and execute an agreement between 4he City of Auburn and the lowest responsible and responsive bidder for Project Number CP1207, Public Works Contracf Number 13-10, 'D' Street Utility Improvements, which agreement shall conform with the 6id documents. Section2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legisla4ion. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. � Dated and Signed this day of ,,2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATfEST: Danielle E. Daskam, City Clerk APP OVED TO FORM: a , eid, 'Yy ey Resolution No. 4989 September 3, 2013 Page 2 of 2 BUDGET STATUS SHEET , Projeet No: CP1207 ProJeet Titte: �Street UUllry Improvemenb ProJea � Projed Ma�ger.Kim Truong DaOe:Aupuat 28,2073 Q ProJectlnMlatlon . � IniUaUon Date: � 0722/2013� � Permisalon W AOrertlse AdveAisemerit Date: U7/1512013 � Contraet Awerd Awaid Date:. Q Change OMerApproval � . � CoMfaet Flnel Aeeeptanee . Funds Bud eted Funds Available � Fundin PdorYears � • 2012 2013 TWeI � 43D Fund-Weler 9,374 278,008 287,383 ' 431 F6nd-Sewer 75,870 573.870 529,560 432 Fund-Stortn D2lnege 17,014 582,968 800,000 Totel 0 41�,898 1,374,885 1,418,883� Estimated Cost Funds Needeil Activ PdorYeers 2072 .2019 Totel DeslpnEnghreedng-CttyCosts 41,998 60,000 701,998� Design Engineedng-Consultent Cosla 73,889 13,889 � Pertnlls 1.342 1.342. ConeUvedon Estlmate � 1,209.734 1.209,734 PmJectContlngency 50.000 50,000 ( ConshuWonEn ineedn -CltyCosts 40.000 40,000 Tafal 0 41,888 1,374,985 1,476,863 430 Water Bud et Status Pdor Yean 2012 2013 Yotei •430Funds�8udgeted() 0 9,374 278,OD8 287,383 430 Funds Needed 0 9,374 278,009 287,383 � •430 Fund ProJeet Contingeney O 0 - - 0 0 0 . 4S0 Funtls Requlred 0 0 0 0 431 Sewer Bud et Status PAorYaere 2072 2013 Totel I •437 Funds Budgeted O D 15,870 �. 573,970 � 529,580 431 Funds Needetl 0 15,810� 513,970 528,580 ' •43TFu�dProJeetCOMingenryO 0 � 0 � 0 431 Funtls Requlted 0 0 0 0 432 Storm Bud et Status Prior Yeare 2012 2013 TMaI •432 Funds Budgeted() 0 17,014 582,988 800,000 432 Funds�Needed 0 77,014 582,988 800,000 � •432 Pund ProJect ConGngenry() 0 � 0 0 432Punds Requlred -0 - 0. � 0 0 H:IPROJ\CP1207-D St Util'�es ImprovemenflBudgeflBudgetStatirsSheet.xls 1 of 1 J � NGTON � NORTHERN R.R. � 3Z'd � m � $' ST �y �r 80TH AVE � S � ' � � r �� z . " � �� v � � � ` a � a �,�. D ST NE s �d q'399 � "� y �� rn � �'y�� s � d�� `5 � �n G ST NE �,�� Q ST � I ST � � �� m � H � � � O � 2� � D ° � o � � Z � I � z � � '