HomeMy WebLinkAbout10-07-2013 10-7-2013 FINANCE COMMITTEE AGENDA PACKET
Finance Committee
October 7, 2013 - 5:30 PM
Annex Conference Room 1
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. September 16, 2013 Regular Meeting Minutes*
B. Claims Vouchers* (Coleman)
Claims Voucher numbers 425314 through 425613 in the amount of $2,564,309.54
and two wire transfers numbers 0134 and 0135 in the amount of $1167.00 and
dated October 7, 2013.
C. Payroll Vouchers
Payroll check numbers 534112 through 534155 in the amount of $314,031.04
electronic deposit transmissions in the amount of $1,274,563.12 for a grand total
of $1,588,594.16 for the period covering September 12, 2013 to October 2, 2013
III.ORDINANCES
A. Ordinance No. 6482* (Chamberlain)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 3.60.036, 3.94.040 and 3.94.060 of the City of Auburn Code
relating to tax exemptions
IV.RESOLUTIONS
A. Resolution No. 4993* (Heineman)
A Resolution of the City Council of the City of Auburn approving the Interlocal
Agreement between the City of Auburn and Association of Washington Cities
Employee Benefit Trust for Health Care
B. Resolution No. 4999* (Chamberlain)
A Resolution of the City Council of the City of Auburn, Washington, amending
Resolution No. 4920 related to temporary reduction of certain fees by changing the
eligibility date
V.DISCUSSION ITEMS
A. Resolution No. 4991* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an agreement between the City of Auburn and
Page 1 of 171
Mead & Hunt, Inc., for a Wildlife and Habitat Assessment at the Auburn Municipal
Airport
B. Century West Task Order* (Coleman)
Council approve engineering design services for proposed improvements at
Auburn Municipal Airport
C. Auburn Symphony Orchestra Contracts* (Coleman)
D. WCIA 2014 Assessment* (Heineman)
VI.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
September 16, 2013 Regular Meeting Minutes
Date:
September 30, 2013
Department:
Administration
Attachments:
minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:October 7, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 171
Finance Committee
September 16, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
City officials and staff members present: Mayor Peter B. Lewis, City
Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl
Faber, Public Works Director Dennis Dowdy, Innovation and
Technology Director Ron Tiedeman, Financial Services Manager
Rhonda Ewing, Financial Planning Manager Martin Chaw, Assistant
Director of Human Resources and Risk Management Rob Roscoe,
Economic Development Planner Bill Thomas and Deputy City Clerk
Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
II. CONSENT AGENDA
A. September 3, 2013 Regular Meeting Minutes
Vice Chair Wales moved and Member Holman seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 425098 through 425313 in the amount of
$4,572,371.86 and dated September 16, 2013.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims voucher number 425223, 425180, 425260, and
425261.
Chair Partridge requested voucher No.425180 be pulled for further
Page 1 of 4
CA.A Page 4 of 171
discussion.
Vice Chair Wales moved and Member Holman seconded to approve
and forward claims and payroll vouchers as amended to the City
Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534082 through 534111 in the amount of
$873,466.58 electronic deposit transmissions in the amount of
$1,220,321.62 for a grand total of $2,093,788.20 for the period
covering August 29, 2013 to September 11, 2013.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4990 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an interlocal
agreement between the City of Auburn and the City of Black Diamond
for information technology services
Director Tiedeman introduced Resolution No. 4990. The resolution is
for an interlocal agreement with the City of Black Diamond. The
services provided will primarily be done remotely and when staff is
required to be on site, the City of Auburn will be reimbursed for
mileage and all associated costs.
Vice-Chair Wales asked what similar agreements the City has with
other jurisdictions. Director Tiedeman said the City also provides
services to both the City of Pacific and Algona. Chair
Partridge confirmed the City could cancel the contract. Director
Tiedeman stated the Innovation and Technology Department will do
an annual review of all outside contacts.
Member Holman requested the final draft of the agreement be marked
as Exhibit "A" as called for in the resolution.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4990 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. July 2013 Financial Report (Coleman)
Financial Planning Manager Chaw presented the July 2013 Financial
Page 2 of 4
CA.A Page 5 of 171
Report. He explained the increase to the General Fund collections is
attributed to property taxes and a transfer from construction sales tax.
Utility taxes and development related fees are up over previous years.
He also noted the General Fund expenditures are down over last year
at this time.
The City has sold 438 pet licenses in the month of July compared to
544 in 2012. The year to date pet licenses sold has been 3,057
compared to 3,535 in 2012.
The Water Fund ended the month of July with a net operating income
of $213,700.00, the Sewer fund ended with a $466,800.00 operating
loss, the Sewer-Metro Utility ended with a net operating loss of
$162,00.00 and the Stormwater Utility ended with an operating
income of $698,900.00. The Golf Course ended the period with an
operating loss of $158,800.00 and the Cemetery ended July with a net
operating income of $49,900.00.
Chair Partridge asked about the transfers into and out of the General
Fund. Financial Planning Manager Chaw stated the City made a
transfer out of the General Fund and into the Accumulative Reserve
fund.
Vice Chair Wales thanked the Finance Department for including
previous years data in the report.
B. Ordinance No. 6473 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
and Ordinance No. 6472, authorizing amendment to the City of
Auburn 2013-2014 Budget as set forth in schedule “A” and “B”
Financial Planning Manager Chaw presented Ordinance No. 6473.
The Planning and Community Development Committee is the lead
Committee on the ordinance because all of the items are related to
projects approved by the Planning and Community Development
Committee.
Vice-Chair Wales asked why there was a bill from the Auburn
Community Center project. Mayor Lewis explained there was a billing
error from the contractor that is being resolved.
C. Resolution No. 4993 (Heineman)
A Resolution of the City Council of the City of Auburn approving the
interlocal agreement between the City of Auburn and Association of
Washington Cities Employee Benefit Trust for health care
Assistant Director of Human Resources and Risk Management Rob
Page 3 of 4
CA.A Page 6 of 171
Roscoe presented Resolution No 4993. The City partners with
Association of Washington Cities (AWC) for the employee medical
benefits. The rates for 2014 will not increase and the City will also
receive a two percent discount on the medical benefits now that the
City has received the Well City designation.
Chair Partridge asked if this will affect the City's plan for going self
insured. Assistant Director of Human Resources and Risk
Management Rob Roscoe said the City will continue to partner with
AWC for the medical benefits. The City can consider going self
insured again in the future. The agreement with AWC does not lock
the City into a long term contract.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:34 p.m.
APPROVED this 7th day of October, 2013.
__________________________ ____________________________
John Partridge, Chair Shawn Campbell, Deputy City Clerk
Page 4 of 4
CA.A Page 7 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
September 30, 2013
Department:
Administration
Attachments:
vouchers
Budget Impact:
$0
Administrative Recommendation:
Approve Claims Vouchers
Background Summary:
Claims Voucher numbers 425314 through 425613 in the amount of $2,564,309.54 and
two wire transfers numbers 0134 and 0135 in the amount of $1167.00 and dated
October 7, 2013.
Reviewed by Council Committees:
Councilmember:Staff:Coleman
Meeting Date:October 7, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 8 of 171
10/02/2013
Voucher List
City of Auburn
1
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
134 9/17/2013 391840 WA STATE DEPT OF LICENSING LICENSES
CONCEALED PISTOL LICENSES
651.237.104 762.00
Total : 762.00
135 9/20/2013 391840 WA STATE DEPT OF LICENSING LICENSES
CONCEALED PISTOL LICENSES
651.237.104 405.00
Total : 405.00
425314 9/17/2013 022712 HICKS, COURTNEY 24684
UTILITY REFUND - 1602 7TH ST NE
430.233.100 108.77
Total : 108.77
425315 9/17/2013 018513 CHILDREN'S DANCE THEATER 38864
STORYBOOK BALLET CAMP CLASS~
001.33.574.240.41 630.00
Total : 630.00
425316 9/17/2013 022592 JENKINS, MATT 082513PERF
ENTERTAINMENT AT AUBURN INTERNATIONAL
001.33.573.901.41 50.00
Total : 50.00
425317 9/17/2013 018387 WILES, JOESEPH 051013PERF
ROCK A THON COORDINATOR
001.33.574.240.41 265.00
Total : 265.00
425318 9/18/2013 370370 U S POSTMASTER REPLENISH ACCT #1652
REPLENISH BULK MAIL ACCT #1652
518.00.518.780.42 10,000.00
Total : 10,000.00
425319 9/18/2013 014391 COPPER FALLS RESTAURANT 081613INV
1Page:CA.B Page 9 of 171
10/02/2013
Voucher List
City of Auburn
2
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425319 9/18/2013 (Continued)014391 COPPER FALLS RESTAURANT
FOOD FOR TOURNAMENT ON 8/16~
651.237.142 2,393.25
082313INV
FOOD FOR TOURNAMENT ON 8/23~
651.237.142 4,043.82
082513INV
FOOD FOR TOURNAMENT ON 8/25/13~
651.237.142 1,500.00
083113INV
FOOD FOR TOURNAMENT ON 8/31/13~
651.237.142 19.67
Total : 7,956.74
425320 9/24/2013 391800 WA STATE DEPT LABOR & IND APPLICATION FEE
LABOR & INDUSTRIES APPLICATION FEE FOR
001.13.516.100.41 250.00
Total : 250.00
425321 9/24/2013 000067 KOMPAN, INC.INV75261
FREEGAME CUSTOM PLAY COURT AT LEA
321.00.576.802.65 64,732.50
freight
321.00.576.802.65 8,558.68
Sales Tax
321.00.576.802.65 6,962.66
Total : 80,253.84
425322 10/2/2013 212140 KEY BANK 0986
COA COMMEMORATIVE COIN BOXES FOR
001.17.558.100.49 72.35
0994
MC CHARGE FOR SHIPPING SUPPLES~
518.00.518.780.31 37.07
8360
AT&T CELLULAR USAGE - ROB ROSCOE
2Page:CA.B Page 10 of 171
10/02/2013
Voucher List
City of Auburn
3
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425322 10/2/2013 (Continued)212140 KEY BANK
001.13.516.100.42 14.99
8934
Good2Go Replenishment for City Vehicle
001.17.557.200.43 30.00
9147
NEWSPAPER SUBSCRIPTION, SENIOR CENTER
001.33.574.210.49 56.25
CREDIT ON ACCOUNT
001.33.574.220.49 -50.00
9747
FBINAA WA CHAPTER 2013 ANNUAL TRAINING
001.21.521.100.49 31.50
REGISTRATION FOR FULL CONFERENCE
001.21.521.100.49 141.75
Total : 333.91
425323 10/7/2013 018176 3M COMPANY XS8144A
SALES TAX OMITTED ON INVOICE SS21299 -
518.237.200 28.50
Total : 28.50
425324 10/7/2013 003827 A AGRO TREE INC.019548
Take down (17) marked Poplar Trees,
432.00.535.900.48 18,209.00
Sales Tax
432.00.535.900.48 1,729.86
Total : 19,938.86
425325 10/7/2013 111620 ADVANCED SAFETY & FIRE SERVICE 132651
ANNUAL FIRE EXTINGUISHER SERVICES
437.00.576.600.41 130.30
132653
FIRE EXTINGUISHER SERVICE &
550.00.548.150.48 214.44
132656
3Page:CA.B Page 11 of 171
10/02/2013
Voucher List
City of Auburn
4
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425325 10/7/2013 (Continued)111620 ADVANCED SAFETY & FIRE SERVICE
ANNUAL FIRE EXT SERVICE, HYDRO SWAP 5
436.00.536.200.31 128.55
Total : 473.29
425326 10/7/2013 010644 AGILON PROPERTY MANAGEMENT 072172
UTILITY REFUND/2210 FOREST RDG DR SE
430.233.100 34.80
Total : 34.80
425327 10/7/2013 115190 AGRI SHOP, INC 28226/1
LAWN & GARDEN SUPPLIES, TOOLS & WORK
432.00.535.900.35 65.22
30772/1
Bolts
001.32.525.100.31 1.80
Flat Washers
001.32.525.100.31 0.80
Lock washers
001.32.525.100.31 0.60
Sales Tax
001.32.525.100.31 0.30
30773/1
Nuts
001.32.525.100.31 1.32
Sales Tax
001.32.525.100.31 0.13
Total : 70.17
425328 10/7/2013 022573 AHMSI 061115
UTILITY REFUND/29830 138TH AVE SE
432.233.100 15.00
Total : 15.00
425329 10/7/2013 005768 AIRPORT MANAGEMENT GROUP, LLC 5911
2013 MGMT SERVICES AT AIRPORT~
4Page:CA.B Page 12 of 171
10/02/2013
Voucher List
City of Auburn
5
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425329 10/7/2013 (Continued)005768 AIRPORT MANAGEMENT GROUP, LLC
435.00.546.100.41 35,903.73
Total : 35,903.73
425330 10/7/2013 111950 ALBERTSONS LLC 6030375100035408
OLYMPIC SUMMER PROGRAM SUPPLIES
001.33.574.240.31 34.30
DAYCAMP SUPPLIES
001.33.574.240.31 14.56
SPECIALIZED REC SUPPLIES
001.33.574.240.31 227.00
SENIOR CENTER PANTRY ITEMS
001.33.574.210.31 83.55
Total : 359.41
425331 10/7/2013 112350 ALLIANZ LIFE INSURANCE CO 007401
long term care ins - Volstad & Lindback
001.98.522.220.46 1,538.07
long term care ins - Volstad & Lindback
001.98.522.210.46 1,230.45
Total : 2,768.52
425332 10/7/2013 113090 AMERICAN PLANNING ASSOC.106121-130505
MEMBERSHIP DUES FOR NANCY WELCH, INV
001.17.558.100.49 648.00
Total : 648.00
425333 10/7/2013 002431 AMERICAN REPROGRAPHICS CO 03-535947
Plans & Specs for Drive-In Restoration
432.00.535.100.41 103.26
03-536160
Plans & Specs for D St Utility Impv~
432.00.590.100.65 462.74
06-537031
Plans & Specs 2013 Art/Coll Crackseal~
105.00.595.100.65 120.34
5Page:CA.B Page 13 of 171
10/02/2013
Voucher List
City of Auburn
6
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 686.34 425333 10/7/2013 002431 002431 AMERICAN REPROGRAPHICS CO
425334 10/7/2013 018183 ANDERSON, RONALD W.090913INV
POLICE BACKGROUND INVESTIGATIONS -
001.13.516.710.41 650.00
091013INV
POLICE BACKGROUND INVESTIGATIONS -
001.13.516.710.41 650.00
Total : 1,300.00
425335 10/7/2013 022730 ANTONINI, ANTHONY 061452
UTILITY REFUND/13106 SE 312TH ST
430.233.100 71.91
Total : 71.91
425336 10/7/2013 020160 APEX FACILITY RESOURCES 19110
New Chair for Office Assistant~
001.32.532.200.35 355.33
Total : 355.33
425337 10/7/2013 121000 APPRAISAL GROUP OF THE NW, LLP A4681
AUB WAY S/M ST SE IMPRVS: APPRAISAL SVCS
102.00.594.420.65 3,000.00
A4690
RODEN PROPERTY APPRAISAL FOR 119XX SE
001.17.558.100.41 4,900.00
Total : 7,900.00
425338 10/7/2013 393720 ARAMARK UNIFORM SERVICES 655-6955121
MAT AND TOWEL SERVICE
437.00.576.600.41 16.43
655-7025874
MAT AND TOWEL SERVICE
437.00.576.600.41 16.43
Total : 32.86
425339 10/7/2013 022213 ARNESON, BUIE 092613REIMB
6Page:CA.B Page 14 of 171
10/02/2013
Voucher List
City of Auburn
7
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425339 10/7/2013 (Continued)022213 ARNESON, BUIE
MILEAGE - 3 DAY TRAINING IN BELLEVUE
001.21.521.210.43 120.35
Total : 120.35
425340 10/7/2013 022014 AT PRODUCTIONS 090613INV
KIDS SUMMER STAGE LIGHTING
001.33.573.201.41 100.00
092113INV
LIGHTING ENGINEER FOR YOUNG
001.33.575.280.41 1,200.00
DEPOSIT/SANTA
DEPOSIT FOR CHRISTMAS TREE LIGHTING
001.33.576.100.41 2,500.00
Total : 3,800.00
425341 10/7/2013 114710 AUBURN CHAMBER OF COMMERCE 23881A
Partnership Luncheon on 8/20/13 for
001.11.511.600.49 100.00
Partnership Luncheon on 8/20/13 for
001.11.513.100.49 40.00
23917A
Oct 2013 tourism svcs & visitor info
104.00.557.300.41 3,750.00
Oct 2013 tourism svcs & visitor info
001.98.558.100.49 3,333.34
23927A
Partnership Luncheon on September 17,
001.11.511.600.49 80.00
Total : 7,303.34
425342 10/7/2013 002493 AUBURN FOOD BANK 87
Emergency Housing Program via the
001.17.562.100.41 1,520.83
Total : 1,520.83
7Page:CA.B Page 15 of 171
10/02/2013
Voucher List
City of Auburn
8
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425343 10/7/2013 115535 AUBURN RESPITE PROGRAM 100713/DONATION
MEALS FOR THE RESPITE PROGRAM
001.33.574.210.31 500.00
Total : 500.00
425344 10/7/2013 115550 AUBURN SCHOOL DIST #408 AUG2013
AUG 2013 SCHOOL IMPACT FEES
124.237.173 110,233.80
Total : 110,233.80
425345 10/7/2013 022112 AUBURN SO VETERINARY HOSPITAL 162809
CASE # 13-09595: OFFICE EXAM AND PAIN
001.21.539.300.49 80.00
Total : 80.00
425346 10/7/2013 115700 AUBURN SYMPHONY ORCHESTRA 2013/ARTS/SUPPORT
Description: Arts Project Support
001.33.573.201.41 2,000.00
Total : 2,000.00
425347 10/7/2013 115730 AUBURN TRAVEL FUND 3211
PER DIEM - R KIRWIN, SR TRIP TO CHELAN
001.33.574.210.43 191.70
3212
PER DIEM - S ULLRICH, SPILLMAN CONF IN
001.21.521.300.43 109.80
3213
PER DIEM - A PEARSON, SPILLMAN CONF IN
001.21.521.300.43 109.80
3214
PER DIEM - H SHAW, SPILLMAN CONF IN
001.21.521.100.43 109.80
3215
PER DIEM-J HOLMAN, NLC MTG IN ROCHESTER
001.11.511.600.43 178.50
3216
8Page:CA.B Page 16 of 171
10/02/2013
Voucher List
City of Auburn
9
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425347 10/7/2013 (Continued)115730 AUBURN TRAVEL FUND
PER DIEM -H KITCHEN, WSEMA CONF IN
001.32.525.100.43 106.40
3217
PER DIEM-B PELOZA, NLC MTG IN
001.11.511.600.43 360.00
3218
PER DIEM-D MELTON, TRAINING IN KENNEWICK
001.21.521.200.43 161.00
Total : 1,327.00
425348 10/7/2013 022691 BAKER, WAYNE & JOANN 030208
UTILITY REFUND/13001 SE 305TH PL
430.233.100 240.41
Total : 240.41
425349 10/7/2013 020822 BANK OF AMERICA/SCARSELLA BROS 11-01/#18
M Street SE Grade Separation, Contract
102.00.594.420.65 3,149.85
MStreet SE Grade Separation
102.00.594.420.65 4,058.60
Total : 7,208.45
425350 10/7/2013 022801 BATCHELDER, CAITLAN E 100713INV
LIGHTING TECH FOR AVE KIDS
001.33.575.280.41 80.00
Total : 80.00
425351 10/7/2013 022742 BAYLESS, ANN 1679314
PARKS REFUND
001.347.699 23.00
Total : 23.00
425352 10/7/2013 022006 BEADEX MANUFACTURING 071355
UTILITY REFUND/401 C ST NW
434.233.100 94.43
9Page:CA.B Page 17 of 171
10/02/2013
Voucher List
City of Auburn
10
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 94.43 425352 10/7/2013 022006 022006 BEADEX MANUFACTURING
425353 10/7/2013 121230 BELLEVUE, CITY OF RESOLUTION 4858
Consultant/Legal Fees-Coalition vs DOE
432.00.535.100.41 12,500.00
Total : 12,500.00
425354 10/7/2013 022743 BERNDT, MARIA 1679316
PARKS REFUND
001.347.699 107.00
Total : 107.00
425355 10/7/2013 021848 B-FORCE PROTECTION SECURITY 0187
PARKS SECURITY FOR SEPTEMBER 2013
001.33.576.100.41 850.00
PARKS SECURITY FOR SEPTEMBER 2013
001.33.576.100.41 900.00
Total : 1,750.00
425356 10/7/2013 021981 BLUE LINE WATER INC 9767
MONTHLY MAINTENANCE OF THE WATER SYSTEM
001.33.576.100.41 132.91
Total : 132.91
425357 10/7/2013 122490 BLUMENTHAL UNIFORM CO, INC 1408
LIFE-SAVING MEDALS (QTY 4)~
001.21.521.100.31 343.83
15802
K. BEAR: PATROL JUMPSUIT; S/O
001.21.521.200.22 604.99
16388
M. BATEMAN - PATROL JUMPSUIT~
001.21.521.200.22 591.30
16573-01
L. RHEA: TIE BAR WITH SEAL~
001.21.521.200.22 25.62
21019
10Page:CA.B Page 18 of 171
10/02/2013
Voucher List
City of Auburn
11
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425357 10/7/2013 (Continued)122490 BLUMENTHAL UNIFORM CO, INC
R. MEDEIROS - RETRO FIT JUMPSUIT~
001.21.521.200.22 65.70
22093
NAMETAGS: B. FLYNN; D. MORSE; V.
001.21.521.200.22 69.86
22237-01
M. NOREN - SHORT SLEEVE SHIRT (3);
001.21.521.200.22 411.45
22237-02
M. NOREN: UNIFORM PANTS (QTY 1)~
001.21.521.200.22 81.80
22397
SEW ON YEARS OF SERVICE INSIGNIA (D.
117.00.521.210.22 2.74
22408
V. MARTINEZ - ACADEMY SHIRT (7);
001.21.521.200.22 446.68
22420
D. MORSE - ACADEMY SHIRT (7);
001.21.521.200.22 445.58
22420-01
D. MORSE ACADEMY APPAREL: SHORTS (QTY
001.21.521.200.22 125.17
22436
B. FLYNN - ACADEMY SHIRT (7);
001.21.521.200.22 419.32
23636
EVIDENCE UNIFORMS: [PANTS (QTY 1), BELT
001.21.521.300.22 116.04
Total : 3,750.08
425358 10/7/2013 286220 BNSF RAILWAY COMPANY 90082024
BNSF Track Work on M St SE Underpass
102.00.594.420.65 164,733.65
90082025
11Page:CA.B Page 19 of 171
10/02/2013
Voucher List
City of Auburn
12
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425358 10/7/2013 (Continued)286220 BNSF RAILWAY COMPANY
BNSF Flagging M St SE Underpass Proj~
102.00.594.420.65 28,987.93
90082065
BNSF Inspection M St SE Underpass Proj
102.00.594.420.65 32,601.51
Total : 226,323.09
425359 10/7/2013 022716 BORRAYO, JULIA REFUND
PET LICENSE FEES - NOT IN JURISDICTION
001.322.300 120.00
Total : 120.00
425360 10/7/2013 011519 BRADLEY & GUZZETTA, LLC 20373
Cable administration for August 2013
518.00.518.880.41 1,250.00
Cable administration for September 2013
518.00.518.880.41 1,250.00
Total : 2,500.00
425361 10/7/2013 014566 BRICKMAN GROUP LTD, LLC 5122815276
AUGUST HEDGE & R.O.W. 2013 FOR
001.33.576.100.41 5,177.98
Total : 5,177.98
425362 10/7/2013 022099 BROCK, GISELLE LORENZ 090313INV
CHOREOGRAPHER FOR YOUNG FRANKENSTEIN AT
001.33.575.280.41 800.00
Total : 800.00
425363 10/7/2013 012304 BROWN AND CALDWELL 14199221
On -Call Storm & Sewer Utility Modeling
432.00.535.100.41 4,048.64
Total : 4,048.64
425364 10/7/2013 022692 BROWNLEE, MICHAEL 051788
UTILITY REFUND/6321 MONTEVISTA DR SE
12Page:CA.B Page 20 of 171
10/02/2013
Voucher List
City of Auburn
13
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425364 10/7/2013 (Continued)022692 BROWNLEE, MICHAEL
433.233.100 78.77
Total : 78.77
425365 10/7/2013 124110 BUD CLARY CHEVROLET JEEP EAGLE 2140
Purchase of unit P100D new DARE
550.00.590.100.64 25,997.00
Sales Tax
550.00.590.100.64 2,157.75
Total : 28,154.75
425366 10/7/2013 022734 BUFF, ADAM 071262
UTILITY REFUND/1615 1ST ST NE
430.233.100 203.35
Total : 203.35
425367 10/7/2013 015076 BUILDERS EXCHANGE OF WA, INC.1038610
Publish Drive-In Site Restore Proj
432.00.535.100.41 45.30
1038611
Publish Guardrail Impv Project Online~
102.00.594.420.65 72.55
1038612
Publish WVH System Pres Project Online
105.00.595.100.65 105.45
Total : 223.30
425368 10/7/2013 130430 CAILLIER, MARK 090313INV
REIMBURSEMENT TO THE INVESTIGATIVE FUND
001.21.521.210.49 595.24
Total : 595.24
425369 10/7/2013 006536 CAR WASH ENTERPRISES ACCT#12
CAR WASH SERVICES ON AN AS REQUIRED
550.00.548.100.48 15.00
CAR WASH SERVICES ON AN AS REQUIRED
001.32.532.200.48 15.00
13Page:CA.B Page 21 of 171
10/02/2013
Voucher List
City of Auburn
14
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425369 10/7/2013 (Continued)006536 CAR WASH ENTERPRISES
CAR WASH SERVICES ON AN AS REQUIRED
518.00.518.880.48 5.00
CAR WASH SERVICES ON AN AS REQUIRED
001.33.576.100.48 5.00
CAR WASH SERVICES ON AN AS REQUIRED
001.21.521.200.48 485.00
CAR WASH SERVICES ON AN AS REQUIRED
001.17.524.200.48 40.00
Total : 565.00
425370 10/7/2013 013685 CAROLLO ENGINEERS, INC 0130478
Lakeland Hills Booster Pump Station
430.00.590.100.65 517.18
0130479
Academy Booster Pump Station
430.00.590.100.65 3,783.67
Total : 4,300.85
425371 10/7/2013 131140 CARPINITO BROTHERS, INC M101027
3 YARDS OF MEDIUM BARK
437.00.576.600.31 65.54
Total : 65.54
425372 10/7/2013 131540 CASH & CARRY 107497
GROCERIES FOR THE SENIOR CENTER
001.33.574.210.31 144.01
113403
SNACKS AND SUPPLIES FOR RESALE
437.00.576.680.34 193.91
121757
SNACKS AND SUPPLIES FOR RESALE
437.00.576.680.34 207.15
124777
GROCERIES FOR THE SENIOR CENTER
001.33.574.210.31 66.95
14Page:CA.B Page 22 of 171
10/02/2013
Voucher List
City of Auburn
15
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425372 10/7/2013 (Continued)131540 CASH & CARRY
128542
SNACKS AND SUPPLIES FOR RESALE
437.00.576.680.34 275.42
Total : 887.44
425373 10/7/2013 022328 CBRE/MULTICARE HEALTH SYSTEM REFUND
REFUND OF LH TAX PAID ON LEASE ~
651.237.120 2,488.71
Total : 2,488.71
425374 10/7/2013 011302 CENTEX HOMES - SEATTLE DIV REFUND
HYDRANT DEPOSIT, PERMIT HYD07-0022
430.399.501 1,400.00
Total : 1,400.00
425375 10/7/2013 021854 CENTURY WEST ENGINEERING CORP 233798
Jul 2013 prof svcs Airport Master Plan
435.00.590.100.65 7,312.76
Total : 7,312.76
425376 10/7/2013 370450 CENTURYLINK 100713PHONES
PHONE SERIVCE SEPT/OCT
518.00.518.880.42 2,501.83
PHONE SERIVCE SEPT/OCT
505.00.524.500.42 45.66
PHONE SERIVCE SEPT/OCT
431.00.535.800.42 1,161.24
PHONE SERIVCE SEPT/OCT
436.00.536.100.42 4.03
PHONE SERIVCE SEPT/OCT
434.00.537.100.42 4.03
PHONE SERIVCE SEPT/OCT
430.00.534.100.42 8.05
PHONE SERIVCE SEPT/OCT
550.00.548.100.42 4.03
15Page:CA.B Page 23 of 171
10/02/2013
Voucher List
City of Auburn
16
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425376 10/7/2013 (Continued)370450 CENTURYLINK
PHONE SERIVCE SEPT/OCT
430.00.534.800.42 1,386.21
PHONE SERIVCE SEPT/OCT
432.00.535.900.42 520.84
PHONE SERIVCE SEPT/OCT
437.00.576.680.42 327.32
Total : 5,963.24
425377 10/7/2013 022804 CHANDLER CONSTRUCTION REFUND
OVERPYMT ON BUSINES LICENSE, BUS-29418
001.321.900 15.00
Total : 15.00
425378 10/7/2013 022724 CILA, JAMES & CHONG 018390
UTILITY REFUND/5834 NATHAN AVE SE
431.233.100 43.75
UTILITY REFUND/5834 NATHAN AVE SE
433.233.100 13.13
Total : 56.88
425379 10/7/2013 132940 CINTAS CORPORATION #461 461322370
UNIFORM LAUNDRY SERVICE ON AN AS
550.00.548.100.49 130.98
461325460
UNIFORM LAUNDRY SERVICE ON AN AS
550.00.548.100.49 130.98
461328558
UNIFORM LAUNDRY SERVICE ON AN AS
550.00.548.100.49 130.98
Total : 392.94
425380 10/7/2013 115760 CITY OF AUBURN 100713UTILITIES
COA WATER, SEWER, STORM AUG/SEP
505.00.524.500.47 1,670.56
COA WATER, SEWER, STORM AUG/SEP
16Page:CA.B Page 24 of 171
10/02/2013
Voucher List
City of Auburn
17
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425380 10/7/2013 (Continued)115760 CITY OF AUBURN
001.33.576.100.47 4,952.52
COA WATER, SEWER, STORM AUG/SEP
001.42.542.300.47 26.48
COA WATER, SEWER, STORM AUG/SEP
431.00.535.800.47 179.03
COA WATER, SEWER, STORM AUG/SEP
430.00.534.800.47 308.84
COA WATER, SEWER, STORM AUG/SEP
432.00.535.900.47 168.00
COA WATER, SEWER, STORM AUG/SEP
001.17.562.100.47 34.82
COA WATER, SEWER, STORM AUG/SEP
321.00.576.802.65 4,673.48
Total : 12,013.73
425381 10/7/2013 022511 CITY OF AUBURN REVENUE OFFICE REFUND
PAYMENT MADE TO COA IN ERROR FOR AGGREKO
001.263.900 244.46
REFUND
PYMT IN ERROR - J KENNY 44332-106
001.263.900 72.50
Total : 316.96
425382 10/7/2013 001627 CITY OF FEDERAL WAY PS-1358
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 442.79
PAYMENT ON BEHALF OF V-NET
652.00.521.215.51 324.72
Total : 3,290.51
425383 10/7/2013 271890 CITY OF RENTON JOHNSON/REIM
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
17Page:CA.B Page 25 of 171
10/02/2013
Voucher List
City of Auburn
18
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425383 10/7/2013 (Continued)271890 CITY OF RENTON
PAYMENT ON BEHALF OF V-NET
652.00.521.212.51 516.88
Total : 3,039.88
425384 10/7/2013 281810 CITY OF SEATTLE POLICE DEPT SWANSON/REIM
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 1,597.28
Total : 4,120.28
425385 10/7/2013 292970 CITY OF TUKWILA LINDSTROM/REIM
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.214.51 1,498.30
Total : 4,021.30
425386 10/7/2013 012703 CLEVELAND GOLF / SRIXON 3948902 S7
CLUBS FOR RESALE
437.00.576.680.34 952.50
4067849 NO
CLUBS FOR RESALE
437.00.576.680.34 -901.00
6759846
CLUBS FOR RESALE
437.00.576.680.34 681.46
6759856
CLUBS FOR RESALE
437.00.576.680.34 124.00
6759856
CLUBS FOR RESALE
437.00.576.680.34 387.00
6759856
CLUBS FOR RESALE
18Page:CA.B Page 26 of 171
10/02/2013
Voucher List
City of Auburn
19
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425386 10/7/2013 (Continued)012703 CLEVELAND GOLF / SRIXON
437.00.576.680.34 45.00
6759856
CLUBS FOR RESALE
437.00.576.680.34 221.00
Total : 1,509.96
425387 10/7/2013 010944 COGGER, LYNNE 38542
ADULT/YOUTH/QUICK START TENNIS CLASSES:
001.33.574.240.41 630.00
38549
ADULT/YOUTH/QUICK START TENNIS CLASSES:
001.33.574.240.41 160.00
38550
ADULT/YOUTH/QUICK START TENNIS CLASSES:
001.33.574.240.41 60.00
38560
ADULT/YOUTH/QUICK START TENNIS CLASSES:
001.33.574.240.41 210.00
38561
ADULT/YOUTH/QUICK START TENNIS CLASSES:
001.33.574.240.41 290.00
38562
ADULT/YOUTH/QUICK START TENNIS CLASSES:
001.33.574.240.41 261.00
Total : 1,611.00
425388 10/7/2013 133610 COLEMAN, SHELLEY 091013REIMB
MILEAGE TO SCORE MTG ON 9/10
001.14.514.100.43 13.56
Total : 13.56
425389 10/7/2013 005708 COLUMBIA BANK/LINCOLN CONST 1177-8 JUL
RETAINAGE - CITY HALL REMODEL PHASE 1
328.00.594.190.65 1,559.85
Total : 1,559.85
19Page:CA.B Page 27 of 171
10/02/2013
Voucher List
City of Auburn
20
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425390 10/7/2013 008838 COMPLETE OFFICE LLC 991242-0
PLN OFFICE SUPPLIES INV. 991252-0 9/6/13
001.17.558.100.31 61.53
995260-0
BLD OFFICE SUPPLIES - INV. 995260-0
001.17.524.200.31 73.11
Total : 134.64
425391 10/7/2013 022736 CONSERVICE REO UTILITIES REFUND
PAYMENT TO COA IN ERROR
001.263.900 100.00
Total : 100.00
425392 10/7/2013 011708 CONSOLIDATED PRESS PRINTING 9865
Bravo Postcards Fall/Winter - 4
518.00.518.780.41 3,335.66
Sales Tax
518.00.518.780.41 316.89
9869
BRAVO Postcards 1st mail drop (24,652)
518.00.518.780.42 901.13
NCOA Processing on clients list only
518.00.518.780.42 50.00
Sales Tax
518.00.518.780.42 90.31
Total : 4,693.99
425393 10/7/2013 014391 COPPER FALLS RESTAURANT 091713INV
FOOD FOR TOURNAMENT ON 9/15/13~
651.237.142 949.94
092113INV
FOOD FOR 9/21 GOLF TOURNAMENT~
651.237.142 936.08
092113INV
FOOD FOR GOLF TOURNAMENT ON 9/21~
651.237.142 510.15
20Page:CA.B Page 28 of 171
10/02/2013
Voucher List
City of Auburn
21
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425393 10/7/2013 (Continued)014391 COPPER FALLS RESTAURANT
092813INV
FOOD FOR 9/28 GOLF TOURNAMENT~
651.237.142 288.46
Total : 2,684.63
425394 10/7/2013 018514 COX, DAVE 100713INV
DIRECTOR FEE - YOUNG FRANKENSTEIN SHOW
001.33.575.280.41 1,200.00
Total : 1,200.00
425395 10/7/2013 231915 CRYSTAL SPRINGS 13122480-090613
Coffee Supplies for Mayor's Office
001.11.513.100.31 284.18
Total : 284.18
425396 10/7/2013 004164 CUSTOMER CARE 40330
Customer Care - quarterly fee for
518.00.518.880.42 177.00
Total : 177.00
425397 10/7/2013 022713 DATAPROSE LLC 746154
CSG Utility Bill Printing and Mailing
430.00.534.110.41 772.50
CSG Utility Bill Printing and Mailing
431.00.535.110.41 772.50
CSG Utility Bill Printing and Mailing
432.00.535.910.41 772.50
CSG Utility Bill Printing and Mailing
434.00.537.110.41 772.48
Postage for Utility Billing Statements
430.00.534.110.42 1,531.50
Postage for Utility Billing Statements
431.00.535.110.42 1,531.50
Postage for Utility Billing Statements
432.00.535.910.42 1,531.50
21Page:CA.B Page 29 of 171
10/02/2013
Voucher List
City of Auburn
22
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425397 10/7/2013 (Continued)022713 DATAPROSE LLC
Postage for Utility Billing Statements
434.00.537.110.42 1,531.48
Total : 9,215.96
425398 10/7/2013 022737 DAVIS, ANDREW REBATE
WATER UTILITY TOILET REBATE PROGRAM
430.00.534.100.41 188.10
Total : 188.10
425399 10/7/2013 141600 DIERINGER SCHOOL DIST AUG2013
AUG 2013 SCHOOL IMPACT FEES
124.237.171 6,010.00
Total : 6,010.00
425400 10/7/2013 022740 DOMINGUES, DAVID 1679313
PARKS REFUND
001.347.699 6.25
Total : 6.25
425401 10/7/2013 142280 DON SMALL & SONS OIL DIST CO 284823
PETROLEUM PRODUCTS ON AN AS REQUIRED
550.00.548.680.32 48.61
285162
PETROLEUM PRODUCTS ON AN AS REQUIRED
550.00.548.680.32 23.98
41129
BULK FUEL FOR M&O FACILITY-DIESEL-BULK
550.141.100 11,216.70
Sales Tax
550.141.100 1,250.72
Total : 12,540.01
425402 10/7/2013 019444 DOWLING INC.091213INV
HOUSING REPAIR--REPLACEMENT OF DONNA
119.00.559.200.63 4,446.80
22Page:CA.B Page 30 of 171
10/02/2013
Voucher List
City of Auburn
23
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 4,446.80 425402 10/7/2013 019444 019444 DOWLING INC.
425403 10/7/2013 012962 DTI SPORTS INC.5600
YOUTH SOCCER BALLS AND UNIFORMS
001.33.574.240.31 4,801.58
6039
YOUTH SOCCER BALLS AND UNIFORMS
001.33.574.240.31 9,250.19
8
YOUTH SOCCER BALLS AND UNIFORMS
001.33.574.240.31 -7.94
Total : 14,043.83
425404 10/7/2013 003968 DUNBAR ARMORED INC 3285761
SEPT ARMORED CAR SERV / PARKS
001.33.574.100.41 513.61
3285983
ARMORED CAR SERVICES FOR THE GOLF COURSE
437.00.576.680.41 724.43
Total : 1,238.04
425405 10/7/2013 014095 DYNAMIC BRANDS 859234
UMBRELLAS, TOWELS & MISC FOR PRO SHOP
437.00.576.680.34 64.74
859235
UMBRELLAS, TOWELS & MISC FOR PRO SHOP
437.00.576.680.34 82.00
860839
UMBRELLAS, TOWELS & MISC FOR PRO SHOP
437.00.576.680.34 293.60
Total : 440.34
425406 10/7/2013 022711 DZINGLE'S LANDSCAPING LLC JUL-SEP SERVICE
Maintenance of city owned house on 9th
001.17.562.100.41 443.49
Total : 443.49
23Page:CA.B Page 31 of 171
10/02/2013
Voucher List
City of Auburn
24
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425407 10/7/2013 022688 EAST PARK NORTH LLC 019858
UTILITY REFUND/4620 B ST NW
430.233.100 563.44
Total : 563.44
425408 10/7/2013 019309 ECLIPSE PROCESS SERVICE, LLC 105086
Process Service Costs
001.356.903 155.10
105087
Process Service Costs
001.356.903 119.40
Total : 274.50
425409 10/7/2013 394250 ELITE-THOMSON REUTERS 724526
Prolaw Maintenance 10/1/13 - 9/30/14~
518.00.518.880.48 2,991.84
Legalex Maintenance 10/1/13 - 9/30/14~
518.00.518.880.48 1,300.16
Total : 4,292.00
425410 10/7/2013 022800 ELLSWORTH, JENNIFER FEE/ORGANIC
ARTIST FEE FOR DOWNTOWN SCULPTURE
001.33.573.201.49 1,000.00
Total : 1,000.00
425411 10/7/2013 012320 EMERALD CITY WATER 29730
QUARTERLY BILLING FOR 8/13/13-11/13/13
001.21.521.100.49 394.20
Total : 394.20
425412 10/7/2013 151770 EQUIFAX INFORMATION SVS, INC 8070928
CREDIT CHECKS - SOTO, A; S CONNER; C
001.13.516.100.49 50.43
Total : 50.43
425413 10/7/2013 022715 ESKESEN, LINDA REFUND
PET LICENSE FEE - OUTSIDE CITY LIMIT
24Page:CA.B Page 32 of 171
10/02/2013
Voucher List
City of Auburn
25
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425413 10/7/2013 (Continued)022715 ESKESEN, LINDA
001.322.300 15.00
Total : 15.00
425414 10/7/2013 017291 EWING, RHONDA 092013REIMB
PER DIEM - WFOA CONFERENCE
001.14.514.230.43 48.80
Total : 48.80
425415 10/7/2013 010364 FCS GROUP, INC 2139-21308068
UTILITY COST OF SERVICE, RATE, SDC STUDY
430.00.534.100.41 5,346.24
UTILITY COST OF SERVICE, RATE, SDC STUDY
431.00.535.100.41 2,673.13
UTILITY COST OF SERVICE, RATE, SDC STUDY
432.00.535.100.41 2,673.13
Total : 10,692.50
425416 10/7/2013 013069 FEDERAL WAY SCHOOL DISTRICT AUG2013
AUG 2013 SCHOOL IMPACT FEES
124.237.174 10,179.00
Total : 10,179.00
425417 10/7/2013 160790 FINKBEINER FOUR LLC 072888
UTILITY REFUND/30260 129TH AVE SE
430.233.100 155.88
Total : 155.88
425418 10/7/2013 161085 FIRST AMERICAN TITLE INS CO 874-420971857
Title report for COA M&O site - tax lot
432.00.535.100.41 492.75
Total : 492.75
425419 10/7/2013 161170 FITZ TOWING, LLC 253280
TOWING SERVICES TO APD ON 9/16/13 -
001.21.521.200.41 198.20
25Page:CA.B Page 33 of 171
10/02/2013
Voucher List
City of Auburn
26
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 198.20 425419 10/7/2013 161170 161170 FITZ TOWING, LLC
425420 10/7/2013 022746 FITZGERALD, NICHOLAS 100713INV
PRODUCTION ASST FOR YOUNG FRANKENSTEIN
001.33.575.280.41 500.00
Total : 500.00
425421 10/7/2013 161710 FOOD SERVICES OF AMERICA 5027845
EVIDENCE BAGS: SMALL (QTY 2); MEDIUM
001.21.521.300.31 289.35
Total : 289.35
425422 10/7/2013 022611 FOREMAN, ESTATE OF DOUG 026829
UTILITY REFUND/11219 SE 321ST PL
430.233.100 21.82
Total : 21.82
425423 10/7/2013 161980 FOSTER PEPPER PLLC CANNON/REG
REGISTRATION FOR 2013 CIVIL SERVICE
001.13.516.710.41 185.00
Total : 185.00
425424 10/7/2013 022723 FRANK, CARL 013240
UTILITY REFUND/724 9TH ST SE
430.233.100 296.02
Total : 296.02
425425 10/7/2013 022805 FRANKLIN ROOFING ENTERPRISES REFUND
OVERPYMT ON PERMIT ALT13-0216
001.322.100 1,984.00
Total : 1,984.00
425426 10/7/2013 007674 FRAUSE GROUP, INC 0813-8935A
2013 NATURAL YARD CARE WRKSHP-MARKETING
430.00.534.100.41 29.15
2013 NATURAL YARD CARE WRKSHP-MARKETING
432.00.535.100.41 29.15
26Page:CA.B Page 34 of 171
10/02/2013
Voucher List
City of Auburn
27
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425426 10/7/2013 (Continued)007674 FRAUSE GROUP, INC
2013 NATURAL YARD CARE WRKSHP-MARKETING
434.00.537.120.41 18.42
Total : 76.72
425427 10/7/2013 170030 G C SYSTEMS, INC.000003915
Annual rebuild/inspection of 85 PRV's
430.00.534.800.41 31,300.00
Sales Tax
430.00.534.800.41 2,973.50
Total : 34,273.50
425428 10/7/2013 170090 G O S PRINTING CORP 80699
large scale printing services
518.00.518.780.41 182.80
Total : 182.80
425429 10/7/2013 020643 GENESIS MARKETING INC.AACC-13-10
2013 social media fee & search engine
104.00.557.300.41 1,604.00
Total : 1,604.00
425430 10/7/2013 017578 GOLDER ASSOCIATES INC.355119
FULLMER WELLFIELD IMPROVEMENTS-DESIGN~
430.00.590.100.69 33,987.10
358181
FULLMER WELLFIELD IMPROVEMENTS-DESIGN~
430.00.590.100.69 118,192.04
362840
WELL ONE IMPROVEMENTS-DESIGN~
430.00.590.100.65 5,505.21
Total : 157,684.35
425431 10/7/2013 012454 GOODBYE GRAFFITI SEATTLE 18699
GRAFFITI REMOVAL/TERMINAL PARK/3 MONTHS
001.33.576.100.41 588.02
18705
27Page:CA.B Page 35 of 171
10/02/2013
Voucher List
City of Auburn
28
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425431 10/7/2013 (Continued)012454 GOODBYE GRAFFITI SEATTLE
GRAFFITI REMOVAL/VETERANS MEMORIAL
001.33.576.100.41 423.77
Total : 1,011.79
425432 10/7/2013 171620 GOSNEY MOTOR PARTS, INC 589368
MOTOR PARTS ON AN AS REQUIRED BASIS
550.141.300 71.25
589612
MOTOR PARTS ON AN AS REQUIRED BASIS
550.141.300 -51.54
589614
6901C-MOTOR PARTS ON AN AS REQUIRED
550.00.548.100.31 -158.50
6901C-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 -125.79
589692
6472B-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 2.83
589764
P012A-MOTOR PARTS ON AN AS REQUIRED
550.00.548.100.31 15.21
P012A-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 15.21
589808
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.31 29.87
589994
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.31 6.79
590184
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.31 -15.21
590216
MOTOR PARTS ON AN AS REQUIRED BASIS
550.141.100 196.95
28Page:CA.B Page 36 of 171
10/02/2013
Voucher List
City of Auburn
29
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425432 10/7/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC
590238
6117A-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 147.81
590312
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.31 171.92
590482
MOTOR PARTS ON AN AS REQUIRED BASIS
431.00.535.800.35 7.96
MOTOR PARTS ON AN AS REQUIRED BASIS
432.00.535.900.35 7.96
590875
6509D-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.31 6.32
590877
MOTOR PARTS ON AN AS REQUIRED BASIS
550.141.100 37.57
591025
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.31 5.03
591179
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.35 109.49
591274
MOTOR PARTS ON AN AS REQUIRED BASIS
550.141.100 43.34
591292
6425C-MOTOR PARTS ON AN AS REQUIRED
550.00.548.100.31 52.77
591297
MOTOR PARTS ON AN AS REQUIRED BASIS
550.00.548.100.31 10.49
591395
6906C-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 64.15
29Page:CA.B Page 37 of 171
10/02/2013
Voucher List
City of Auburn
30
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425432 10/7/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC
591425
6906C-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 70.40
591589
6425C-MOTOR PARTS ON AN AS REQUIRED
550.00.548.680.35 38.31
Total : 760.59
425433 10/7/2013 171920 GRALL, COY FRANKLIN 090313LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.220.25 79.20
Total : 79.20
425434 10/7/2013 171960 GRANGER COMPANY 2013044
AUB WAY S/M ST SE IMPRVS: APPRAISAL REV
102.00.594.420.65 800.00
Total : 800.00
425435 10/7/2013 172400 GRIFFIS HEATING INC S-13511
HOUSING REPAIR--D. DELUCA'S FURNACE
119.00.559.200.63 553.20
Total : 553.20
425436 10/7/2013 180120 H D FOWLER CO I3403730
WATER/SEWER/STORM SERVICE REPAIR PARTS
432.00.535.900.35 371.96
Total : 371.96
425437 10/7/2013 021673 HALL, KENNETH N ORIGAMI2/FEE
ARTIST FEE FOR DOWNTOWN SCULPTURE
001.33.573.201.49 1,000.00
Total : 1,000.00
425438 10/7/2013 180640 HANNITY, DAVID 082913LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.220.25 264.00
30Page:CA.B Page 38 of 171
10/02/2013
Voucher List
City of Auburn
31
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 264.00 425438 10/7/2013 180640 180640 HANNITY, DAVID
425439 10/7/2013 021944 HASCO TAG COMPANY 16039
PET LICENSE TAGS - ORD #143196 DATED
001.17.514.810.31 788.90
Total : 788.90
425440 10/7/2013 006401 HDR ENGINEERING, INC.00105016-B
Water Utility Meter & Billing System
430.00.590.100.69 3,588.47
Total : 3,588.47
425441 10/7/2013 181230 HEAD-QUARTERS 23217
PORTA POTTY RENTALS FOR VARIOUS PARKS
001.33.576.100.45 480.00
PORTA POTTY RENTALS FOR VARIOUS PARKS
001.33.576.100.45 287.25
23218
PORTABLE TOILET & SINK RENTAL FOR OLSON
001.33.575.300.45 249.00
Total : 1,016.25
425442 10/7/2013 021560 HEALTH CONNECTIONS LLC 2013-12
FIT TEST RESPIRATOR: RHEA & ARROYO~
001.21.521.200.49 50.00
Total : 50.00
425443 10/7/2013 022728 HEGSETH, JANET & DENNIS 058085
UTILITY REFUND/29615 55TH PL S
432.233.100 162.84
Total : 162.84
425444 10/7/2013 181395 HEINEMAN, BRENDA 092313REIMB
PER DIEM/MILEAGE-WAPELRA CONF IN
001.13.516.100.43 399.69
Total : 399.69
31Page:CA.B Page 39 of 171
10/02/2013
Voucher List
City of Auburn
32
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425445 10/7/2013 022735 HENKE, LEIGH & EILEEN 073941
UTILITY REFUND/6721 NATHAN AVE SE
431.233.100 14.71
UTILITY REFUND/6721 NATHAN AVE SE
433.233.100 212.63
Total : 227.34
425446 10/7/2013 020402 HENRICH, MICHAEL 082113INV
Grant Funded-CERT Instructor
001.32.525.100.41 210.00
Total : 210.00
425447 10/7/2013 181730 HERNDAY, SUSAN 396W
GRAPHIC DESIGN FOR THE MUSEUM
001.33.575.300.41 850.00
Total : 850.00
425448 10/7/2013 005843 HINSHAW'S MOTORCYCLE STORE 95972350
P066C-PARTS, SUPPLIES AND SERVICE ON AN
550.00.548.680.48 398.20
Total : 398.20
425449 10/7/2013 020485 HORIZON CONSTRUCTION SERV, INC 28944
HOUSING REPAIR--CYNTHIA KOLODZIK'S RAMP
119.00.559.200.63 4,849.67
Total : 4,849.67
425450 10/7/2013 183150 HUMAN RESOURCE SERVICES NW 092413INV
UNEMPLOYMENT COMPENSATION MANAGEMENT
501.00.517.700.41 207.00
Total : 207.00
425451 10/7/2013 230000 ICON MATERIALS CORP 50-1865672
ASPHALT, CONCRETE AND RELATED MATERIALS
001.42.542.300.31 368.85
ASPHALT, CONCRETE AND RELATED MATERIALS
430.00.534.800.31 368.85
32Page:CA.B Page 40 of 171
10/02/2013
Voucher List
City of Auburn
33
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425451 10/7/2013 (Continued)230000 ICON MATERIALS CORP
50-1873524
GREENS TOP DRESSING SAND
437.00.576.600.31 2,576.14
200 YARDS OF FINE SCREENED TOPDRESSING
437.00.576.600.31 181.89
50-1874560
90 TONS OF BUNKER SAND
437.00.576.600.31 606.91
50-1875802
90 TONS OF BUNKER SAND
437.00.576.600.31 1,620.65
Total : 5,723.29
425452 10/7/2013 190360 IMAGE MASTERS INC 110628
Name Plates for Dana Hinman and
001.11.513.100.49 37.89
110640
Retirement Plaque for Betty Cannon
001.11.513.100.49 40.84
Total : 78.73
425453 10/7/2013 007855 INTEGRA TELECOM 11268279
PHONE SERVICE 9/08-10/07
437.00.576.600.42 106.94
PHONE SERVICE 9/08-10/07
437.00.576.680.42 293.61
PHONE SERVICE 9/08-10/07
001.33.575.280.42 137.27
PHONE SERVICE 9/08-10/07
436.00.536.100.42 82.83
PHONE SERVICE 9/08-10/07
001.33.574.100.42 41.35
PHONE SERVICE 9/08-10/07
430.00.534.800.42 41.35
PHONE SERVICE 9/08-10/07
33Page:CA.B Page 41 of 171
10/02/2013
Voucher List
City of Auburn
34
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425453 10/7/2013 (Continued)007855 INTEGRA TELECOM
518.00.518.880.42 2,043.70
Total : 2,747.05
425454 10/7/2013 015588 J DORBRITZ, AIA 08-06/N/14
CP1303 CITY HALL REMODEL PHASE 2 -
328.00.594.190.65 5,275.00
Total : 5,275.00
425455 10/7/2013 017804 JAN HOY DESIGN 40926
DESIGN SERVICES FOR THE MUSEUM
001.33.575.300.41 400.00
GRAPHIC DESIGN
001.33.575.300.41 675.00
40927
GRAPHIC DESIGN
001.33.575.300.41 175.00
Total : 1,250.00
425456 10/7/2013 020848 JEWELED SCARAB DANCE COMPANY 39673
SUMMER BELLYDANCE CLASSES~
001.33.574.210.41 175.00
39674
SUMMER BELLYDANCE CLASSES~
001.33.574.240.41 105.00
Total : 280.00
425457 10/7/2013 019628 JOHN S REALTY 009757
UTILITY REFUND/1119 R ST NW
430.233.100 38.11
Total : 38.11
425458 10/7/2013 018264 JUST FOR LAUGHS 092113PERF
COMEDY SHOW AT THE THEATER
001.33.575.280.41 1,600.00
Total : 1,600.00
34Page:CA.B Page 42 of 171
10/02/2013
Voucher List
City of Auburn
35
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425459 10/7/2013 210360 K C FINANCE 11001183
Monthly INET Services Contract~
518.00.518.880.42 471.00
11001365
Monthly INET Services Contract~
518.00.518.880.42 471.00
22210
DISPOSAL SERVICE OF SANITARY SEWER
431.00.535.800.51 587.45
28919-28921
Citywide Pond Cleaning~
432.00.590.100.65 35,489.34
Total : 37,018.79
425460 10/7/2013 210360 K C ADMIN BLDG FILING FEES
FILING FEES, LIENS
430.00.534.110.41 1,368.00
FILING FEES
FILING FEES, LIENS
430.00.534.110.41 1,080.00
Total : 2,448.00
425461 10/7/2013 017832 KATOPIA DESIGN 694
Graphic design services for parks
518.00.518.780.41 1,068.00
Total : 1,068.00
425462 10/7/2013 211500 KEL-TECH PLASTIC 158241
POLE CAMERA: SPLICER BOX; WIMAX
117.00.521.210.64 17,684.25
Total : 17,684.25
425463 10/7/2013 008857 KENYON DISEND, PLLC 17940
8/2013 legal svcs New Cingular Wireless
001.14.514.100.41 47.04
17941
35Page:CA.B Page 43 of 171
10/02/2013
Voucher List
City of Auburn
36
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425463 10/7/2013 (Continued)008857 KENYON DISEND, PLLC
8/2013 legal svcs New Cingular Wireless
001.14.514.100.41 1,925.68
Total : 1,972.72
425464 10/7/2013 008841 KING COUNTY PROSECUTORS OFFICE LETTS/REIM
PAYMENT ON BEHALF OF V-NET
652.00.521.210.51 6,762.01
LETTS/REIM
PAYMENT ON BEHALF OF V-NET
652.00.521.210.51 12,698.73
Total : 19,460.74
425465 10/7/2013 211210 KING COUNTY UMPIRES ASSOC 091413INV
OFFICIALS FOR ADULT SOFTBALL GAMES FOR
001.33.574.240.41 4,908.00
Total : 4,908.00
425466 10/7/2013 021670 KLENNERT, DANIEL C HARE/FEE
HARE/ARTIST FEE FOR DOWNTOWN SCULPTURE
001.33.573.201.49 1,000.00
Total : 1,000.00
425467 10/7/2013 022119 KNORR, NANCY 102013PERF
Fee for BRAVO performance of Jimmy
001.33.573.201.41 7,225.00
Total : 7,225.00
425468 10/7/2013 019507 KWONG, LINDA REFUND
CHANGE IN MARKER ORDER, RECPT#33379
436.343.612 821.91
CHANGE IN MARKER ORDER, RECPT#33379
651.237.111 78.09
Total : 900.00
425469 10/7/2013 022739 LAKE WASHINGTON CONST LLC 52
Improvements/Repairs at Auburn Ave
36Page:CA.B Page 44 of 171
10/02/2013
Voucher List
City of Auburn
37
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425469 10/7/2013 (Continued)022739 LAKE WASHINGTON CONST LLC
505.00.524.500.48 4,653.75
Total : 4,653.75
425470 10/7/2013 220480 LAKESIDE INDUSTRIES, INC 12037052MB
ASPHALT & RELATED STREET PRODUCTS ON AN
001.42.542.300.31 965.18
Total : 965.18
425471 10/7/2013 021404 LENNAR NORTHWEST INC.071246
UTILITY REFUND/6727 ELAINE CT SE
431.233.100 133.06
UTILITY REFUND/6727 ELAINE CT SE
433.233.100 11.94
072861
UTILITY REFUND/13023 SE 308TH LN
430.233.100 121.84
REFUND
REFUND OF PERMIT FEES~
001.322.110 1,919.60
REFUND OF PERMIT FEES~
124.344.110 3,882.61
REFUND OF PERMIT FEES~
124.342.110 290.13
REFUND OF PERMIT FEES~
651.237.133 4.50
REFUND OF PERMIT FEES~
124.237.173 5,563.69
REFUND OF PERMIT FEES~
431.396.101 850.00
REFUND OF PERMIT FEES~
431.343.533 88.00
REFUND OF PERMIT FEES~
432.396.101 1,162.00
REFUND OF PERMIT FEES~
432.343.833 210.00
37Page:CA.B Page 45 of 171
10/02/2013
Voucher List
City of Auburn
38
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 14,237.37 425471 10/7/2013 021404 021404 LENNAR NORTHWEST INC.
425472 10/7/2013 221710 LES SCHWAB TIRES 31600076077
TIRE AND TIRE REPAIRS
437.00.576.600.31 220.98
31600076197
HANDTRUCK TIRE/WHEEL SAWTOOTH SOLID
001.33.576.100.31 32.90
37200133679
6703A-TIRES, BATTERIES, ALIGNMENTS AND
550.00.548.680.35 50.30
39700089896
P012A-TIRES, BATTERIES, ALIGNMENTS AND
550.00.548.680.48 61.59
39700091655
P057A-TIRES, BATTERIES, ALIGNMENTS AND
550.00.548.680.48 418.14
Total : 783.91
425473 10/7/2013 014875 LEVERAGE INFORMATION SYSTEMS 1340732
LEVERAGE GOLF COURSE AV UPGRADE~
518.00.518.880.41 3,868.54
Sales Tax
518.00.518.880.41 367.51
Total : 4,236.05
425474 10/7/2013 022733 LI, XUEBING 069409
UTILITY REFUND/11834 SE 318TH PL
430.233.100 114.88
Total : 114.88
425475 10/7/2013 005723 LINCOLN CONSTRUCTION INC.1177-8 JUL
CP1009 CONST FEES, CITY HALL REMODEL
328.00.594.190.65 32,600.87
Total : 32,600.87
425476 10/7/2013 222200 LOWE'S HIW, INC 09151
38Page:CA.B Page 46 of 171
10/02/2013
Voucher List
City of Auburn
39
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425476 10/7/2013 (Continued)222200 LOWE'S HIW, INC
CLUB HOUSE SUPPLIES
437.00.576.680.31 31.09
43054
PRESSURE WASHER AND OTHER SUPPLIES
437.00.576.680.31 546.25
908302
SHELF FOR DETECTIVE'S OFFICE (ARNESON).
001.21.521.210.31 51.99
908671
MAYOR'S RESTROOM_TOWEL BAR & HARDWARE
328.00.594.190.65 136.16
910854
MAYOR RR & KITCHEN_TOWEL HOLDER & HOOK
328.00.594.190.65 54.07
943523
CLEAN SWEEP SUPPLIES FROM LOWES,
001.17.558.100.31 39.07
991803
REFRIGERATOR
328.00.594.190.65 1,011.90
Total : 1,870.53
425477 10/7/2013 012034 LOZIER, RADINE 092613PC
PETTY CASH FOR THE SENIOR CTR
001.33.574.210.31 85.35
PETTY CASH FOR THE SENIOR CTR
001.33.574.210.43 42.91
PETTY CASH FOR THE SENIOR CTR
001.33.574.210.49 84.50
Total : 212.76
425478 10/7/2013 012329 LUMINANCE MEDIA SERVICES 07-001001
AUBURN KIDS SERIES ON 7/10/13
001.33.573.201.41 100.00
39Page:CA.B Page 47 of 171
10/02/2013
Voucher List
City of Auburn
40
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 100.00 425478 10/7/2013 012329 012329 LUMINANCE MEDIA SERVICES
425479 10/7/2013 016984 MACNAB, JOANNE 091613REIMB
12 WALL CALENDARS
001.33.573.901.49 226.30
Total : 226.30
425480 10/7/2013 021130 MATSON, JENNIFER 100713INV
PIANO PLAYOR FOR YOUNG FRANKENSTEIN AT
001.33.575.280.41 250.00
Total : 250.00
425481 10/7/2013 000436 MCHUGH, MIKE & CARMEN 064763
UTILITY REFUND/203 21ST ST SE #A
430.233.100 214.73
Total : 214.73
425482 10/7/2013 002600 MCKINNEY TRAILERS & CONTAINERS V11950
10' STORAGE CONTAINER FOR FIREWORKS~
001.21.521.200.35 247.75
Total : 247.75
425483 10/7/2013 231930 MCKINSTRY CO LLC 1963113
HVAC REPAIR & MAINTENANCE~
505.00.524.500.41 1,363.82
1963213
HVAC REPAIR & MAINTENANCE~
505.00.524.500.41 1,612.76
Total : 2,976.58
425484 10/7/2013 017991 MEHL, JULIE 092413PC
LICENSE FEES FOR 2013 CROFT S/N 2685208
001.33.576.100.49 40.75
GLUE FOR FIRE RING PROJECT AT GAME FARM
001.33.576.100.31 83.43
PARKING AT SPECIALIZED REC TRIP TO
001.33.574.240.49 10.00
40Page:CA.B Page 48 of 171
10/02/2013
Voucher List
City of Auburn
41
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425484 10/7/2013 (Continued)017991 MEHL, JULIE
PARKING FOR SPECIALIZED REC TRIP TO
001.33.574.240.49 20.00
SUPPLIES FOR WATER SPLASH NIGHT,
001.33.574.240.31 13.05
PARKING TO SUBMIT PERMIT TO KING COUNTY
001.33.574.100.49 1.49
BRIDGE TOLL, TACOMA NARROWS BRIDGE FOR
001.33.574.240.49 15.75
Total : 184.47
425485 10/7/2013 232305 MENG, ARTHUR HAROLD 39798
FALL QUARTER HOME FOOD PRESERVATION
001.33.574.240.41 32.00
39800
FALL QUARTER HOME FOOD PRESERVATION
001.33.574.210.49 24.00
Total : 56.00
425486 10/7/2013 233000 MICROFLEX INC 00021457
Aug 2013 tax audit program
001.14.514.230.41 75.72
Total : 75.72
425487 10/7/2013 002977 MID PAC CONSTRUCTION INC 1373
BASKETBALL COURT SURFACING AT LEA HILL
001.33.576.100.41 3,200.00
Sales Tax
001.33.576.100.41 304.00
Total : 3,504.00
425488 10/7/2013 016297 MIKE'S TRAPPING 090913INV
PEST REMOVAL SERVICES ON AN AS REQUIRED
432.00.535.900.41 300.00
Total : 300.00
41Page:CA.B Page 49 of 171
10/02/2013
Voucher List
City of Auburn
42
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425489 10/7/2013 021885 MIZUNO USA INC.3731011
SPECIAL ORDER OF GOLF CLUBS
437.00.576.680.34 491.08
3745916RI
SPECIAL ORDER OF GOLF CLUBS
437.00.576.680.34 78.50
Total : 569.58
425490 10/7/2013 022584 MODERN MACHINERY CO., INC.16339
ONE MONTH RENTAL OF EXCAVATOR FOR
550.00.548.680.45 4,500.00
Sales Tax
550.00.548.680.45 427.50
Total : 4,927.50
425491 10/7/2013 022714 MORICAL, DAVID REFUND
PET LICENSE FEE - PET RETURNED TO AVHS
001.322.300 30.00
Total : 30.00
425492 10/7/2013 015025 MORRIS MANAGEMENT INC 011086
UTILITY REFUND/6106 NATHAN WAY SE
431.233.100 2,989.43
UTILITY REFUND/6106 NATHAN WAY SE
433.233.100 7,484.77
Total : 10,474.20
425493 10/7/2013 021689 MORRIS, BONNIE 38847
YOUTH HORSE CAMP~
001.33.574.240.41 580.00
Total : 580.00
425494 10/7/2013 022726 MULLENDORE, LINDA 031379
UTILITY REFUND/30505 112TH AVE SE
430.233.100 469.61
Total : 469.61
42Page:CA.B Page 50 of 171
10/02/2013
Voucher List
City of Auburn
43
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425495 10/7/2013 016787 MULTICARE HEALTHWORKS 82077
POLICE PRE-EMPLOYMENT PHYSICALS -
001.13.516.710.41 596.50
82781
POLICE PRE-EMPLOYMENT PHYSICALS -
001.13.516.710.41 838.50
82852
DOT PHYSICAL EXAMS, HEP SHOT SERIES,
430.00.534.800.22 55.00
Total : 1,490.00
425496 10/7/2013 241180 NATIONAL BARRICADE CO, LLC 514839
Rental of barricades, signs, cones and
001.42.542.300.45 1,928.85
Sales Tax
001.42.542.300.45 183.24
Total : 2,112.09
425497 10/7/2013 014285 NATIONAL BUSINESS FURNITURE MK414163
QUOTE QL112276 V(5) AARON - (2) 2 DWR
001.13.516.100.35 7,813.91
ROB - (2) 72x36 BOOKCASE; EXECUTIVE U
001.13.516.100.35 7,813.92
Total : 15,627.83
425498 10/7/2013 022747 NEAL, JOHN KEVIN 100713INV
PERCUSSION FOR YOUNG FRANKENSTEIN AT
001.33.575.280.41 300.00
Total : 300.00
425499 10/7/2013 242150 NEXTEL WEST CORP 230388811-069
Nextel Air Cards June 15, 2013 through
518.00.518.880.42 343.89
230388811-070
NEXTEL air cards August 15 2013 through
518.00.518.880.42 164.46
43Page:CA.B Page 51 of 171
10/02/2013
Voucher List
City of Auburn
44
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 508.35 425499 10/7/2013 242150 242150 NEXTEL WEST CORP
425500 10/7/2013 003315 NORTON CORROSION LIMITED, LLC 248623
SEWER PUMP STATION IMPROVEMENTS-DESIGN
431.00.590.100.65 9,440.30
Total : 9,440.30
425501 10/7/2013 250210 OFFICE DEPOT 1611674723
Tent cards for exercise
001.32.525.100.31 5.40
Sales Tax
001.32.525.100.31 0.51
674782923001
MISC OFFICE SUPPLIES FOR HR
001.13.516.100.31 89.90
674782923002
PLANNER/OFFICE SUPPLIES
001.13.516.100.31 26.93
674783077001
MISC OFFICE SUPPLIES FOR HR
001.13.516.100.31 41.60
674783078001
MISC OFFICE SUPPLIES FOR HR
001.13.516.100.31 40.73
675029401001
MISC OFFICE SUPPLIES FOR HR
001.13.516.100.31 48.17
Total : 253.24
425502 10/7/2013 122670 OFFICEMAX CONTRACT INC 041717
Office Supplies for Mayor's Office
001.11.513.100.31 87.67
041897
Office Supplies for Mayor's Office
001.11.513.100.31 31.76
113806
44Page:CA.B Page 52 of 171
10/02/2013
Voucher List
City of Auburn
45
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425502 10/7/2013 (Continued)122670 OFFICEMAX CONTRACT INC
CREDIT TO MUSEUM FOR SUPPLIES
001.33.575.300.31 -462.61
123590
Citywide paper supply
518.00.518.780.31 104.33
177647
citywide paper supply
518.00.518.780.31 521.66
196113
citywide paper supply
518.00.518.780.31 104.33
196847
OFFICEMAX SUPPLY ORDER INV. NO.196847
001.15.514.300.31 15.24
212077
Office Supplies for Mayor's Office
001.11.513.100.31 377.99
213183
Supplies for Mayors Office
001.11.513.100.31 1.34
303813
Citywide paper supply
518.00.518.780.31 521.66
311645
CREDIT FOR MULTIMEDIA DEPT
518.00.518.780.31 -11.08
Total : 1,292.29
425503 10/7/2013 022303 O'HARA, TERRANCE P.100713INV
MUSIC DIRECTOR/MUSICAN - YOUNG
001.33.575.280.41 1,200.00
Total : 1,200.00
425504 10/7/2013 022745 OLDS, CHRISTOPHER W.S.100713INV
LEAD CARPENTER FOR YOUNG FRANKENSTEIN
45Page:CA.B Page 53 of 171
10/02/2013
Voucher List
City of Auburn
46
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425504 10/7/2013 (Continued)022745 OLDS, CHRISTOPHER W.S.
001.33.575.280.41 500.00
Total : 500.00
425505 10/7/2013 022738 OLINGER, GARY BUY BACK
CEMETERY BUY BACK OF PROPERTY
436.343.609 371.25
Total : 371.25
425506 10/7/2013 013832 ORKIN, INC.86266433
August Pest Control for Senior Center
505.00.524.500.41 75.84
87022553
September Pest Control Service ~
505.00.524.500.41 75.84
Total : 151.68
425507 10/7/2013 022015 OURAY SPORTSWEAR LLC 123396
SUMMER HEADWEAR ND CLOTHING FOR RESALE
437.00.576.680.34 215.91
Total : 215.91
425508 10/7/2013 020416 PAPA JOHN'S PIZZA S3015-13-0905
PIZZA FOR PARKS & REC PROGRAMS
001.33.574.240.31 17.52
S3015-13-0906
PIZZA FOR PARKS AND RECS PROGRAMS
001.33.574.240.31 17.52
S3015-13-0907
PIZZA FOR PARKS AND RECS PROGRAMS
001.33.574.240.31 17.52
S3015-13-0908
PIZZA FOR PARKS AND RECS PROGRAMS
001.33.574.240.31 70.08
S3015-13-0909
PIZZA FOR PARKS & REC PROGRAMS
46Page:CA.B Page 54 of 171
10/02/2013
Voucher List
City of Auburn
47
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425508 10/7/2013 (Continued)020416 PAPA JOHN'S PIZZA
001.33.574.240.31 35.04
S3015-13-0910
PIZZA FOR PARKS & REC PROGRAMS
001.33.574.240.31 43.80
Total : 201.48
425509 10/7/2013 261460 PARAMETRIX INC 16-64655
BNSF UTILITY CROSSINGS DESIGN SVCS~
430.00.590.100.65 7,269.65
BNSF UTILITY CROSSINGS DESIGN SVCS~
431.00.590.100.65 1,453.93
BNSF UTILITY CROSSINGS DESIGN SVCS~
432.00.590.100.65 5,815.72
16-64721
BNSF UTILITY CROSSINGS DESIGN SVCS~
430.00.590.100.65 14,135.69
BNSF UTILITY CROSSINGS DESIGN SVCS~
431.00.590.100.65 2,827.14
BNSF UTILITY CROSSINGS DESIGN SVCS~
432.00.590.100.65 11,308.55
16-64799
BNSF UTILITY CROSSINGS DESIGN SVCS~
430.00.590.100.65 5,749.75
BNSF UTILITY CROSSINGS DESIGN SVCS~
431.00.590.100.65 1,149.95
BNSF UTILITY CROSSINGS DESIGN SVCS~
432.00.590.100.65 4,599.80
Total : 54,310.18
425510 10/7/2013 261620 PARKER PAINT MFG CO, INC 954021020610
paint issued to J. Arbogust by Parker
001.17.562.100.41 32.84
Total : 32.84
425511 10/7/2013 016025 PAUL YESTER PRODUCTIONS 100713INV
47Page:CA.B Page 55 of 171
10/02/2013
Voucher List
City of Auburn
48
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425511 10/7/2013 (Continued)016025 PAUL YESTER PRODUCTIONS
SOUND DIRECTOR FOR YOUNG FRANKENSTEIN
001.33.575.280.41 1,200.00
Total : 1,200.00
425512 10/7/2013 012214 PEARL BUILDING SERVICES 7745
JANITORIAL SERVICES FOR PARKS
001.33.576.100.41 400.00
7747
2013 JANITORAL SVCS FOR CITY FACILITIES
505.00.524.500.41 100.00
7748
2013 JANITORAL SVCS FOR CITY FACILITIES
505.00.524.500.41 125.00
7749
2013 JANITORAL SVCS FOR CITY FACILITIES
505.00.524.500.41 350.00
7750
2013 JANITORAL SVCS FOR CITY FACILITIES
505.00.524.500.41 1,900.00
7751
2013 JANITORAL SVCS FOR CITY FACILITIES
505.00.524.500.41 200.00
7752
2013 JANITORAL SVCS FOR CITY FACILITIES
505.00.524.500.41 1,455.00
7763
JANITORIAL SERVICES FOR PARKS
001.33.576.100.41 300.00
7764
JANITORIAL SERVICES FOR PARKS
001.33.576.100.41 300.00
Total : 5,130.00
425513 10/7/2013 022709 PEARSON, AIMEE PEARSON/REIM
REIMBURSEMENT FOR UNIFORM SLACKS (QTY 2)
48Page:CA.B Page 56 of 171
10/02/2013
Voucher List
City of Auburn
49
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425513 10/7/2013 (Continued)022709 PEARSON, AIMEE
001.21.521.300.22 87.36
Total : 87.36
425514 10/7/2013 002114 PELOZA, WILLIAM 091113REIMB
MILEAGE TO MTGS 7/18-9/11/13
001.11.511.600.43 50.85
Total : 50.85
425515 10/7/2013 262305 PENN TREATY NTWRK AMERICA INS N345535
10/2013-14 long term care ins R. Huseby
001.98.522.210.46 12,911.51
N345538
10/2013-14 D. Casselman long term care
001.98.522.210.46 2,416.08
Total : 15,327.59
425516 10/7/2013 012125 PERFECT DRIVE GOLF & UTILITY 2175818
CART PARTS FOR REPAIRS AND MAINTENANCE
437.00.576.680.31 91.48
2178055
CART PARTS FOR REPAIRS AND MAINTENANCE
437.00.576.680.31 116.08
2179872
CART PARTS FOR REPAIRS AND MAINTENANCE
437.00.576.680.31 329.02
2184964
CART RENTALS FOR BIG EVENTS
437.00.576.680.45 240.00
2184966
CART PARTS FOR REPAIRS AND MAINTENANCE
437.00.576.680.31 189.74
Total : 966.32
425517 10/7/2013 022727 PERRY, STACEY 050556
UTILITY REFUND/6408 FRANCIS AVE SE
49Page:CA.B Page 57 of 171
10/02/2013
Voucher List
City of Auburn
50
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425517 10/7/2013 (Continued)022727 PERRY, STACEY
431.233.100 120.60
Total : 120.60
425518 10/7/2013 262670 PETERSEN BROTHERS INC 1314701
Guard rail repair from traffic accident
001.42.542.300.48 1,761.97
1316201
Guard rail repair from traffic accident
001.42.542.300.48 2,155.66
Total : 3,917.63
425519 10/7/2013 015534 PETERSON, LESLEE JO 39601
SENIOR CENTER MASSAGE CLASSES:~
001.33.574.210.41 56.00
Total : 56.00
425520 10/7/2013 263070 PIERCE CO BUDGET & FINANCE DEP AR150690
Traffic signal re-lamping, July 2013.~
001.32.532.200.48 10,359.97
Total : 10,359.97
425521 10/7/2013 263070 PIERCE COUNTY AUDITOR FILING FEES
2013 FILING FEES, LIENS
430.00.534.110.41 360.00
FILING FEES
2013 FILING FEES, LIENS
430.00.534.110.41 72.00
Total : 432.00
425522 10/7/2013 013146 PING, INC 11953593
RESALE OF BAGS, CLUBS AND MISC ITEMS
437.00.576.680.34 103.19
11970269
RESALE OF BAGS, CLUBS AND MISC ITEMS
437.00.576.680.34 230.69
50Page:CA.B Page 58 of 171
10/02/2013
Voucher List
City of Auburn
51
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 333.88 425522 10/7/2013 013146 013146 PING, INC
425523 10/7/2013 021685 PLANET TURF / JCC LTD 5481
FALL FERTILIZERS
437.00.576.600.31 1,558.73
Total : 1,558.73
425524 10/7/2013 263510 PLATT ELECTRIC 5588659
ELECTRICAL PARTS & SUPPLIES ON AN AS
001.42.542.300.31 554.85
Total : 554.85
425525 10/7/2013 014645 POPPLETON, KAREN L.CLEM
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41 5.00
S.TINGLEY
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41 15.00
V.ROSEN
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41 20.00
Total : 40.00
425526 10/7/2013 013364 PORT OF SEATTLE POLICE VNET176
PAYMENT ON BEHALF OF V-NET
652.00.521.211.51 2,523.00
PAYMENT ON BEHALF OF V-NET
652.00.521.212.51 833.59
Total : 3,356.59
425527 10/7/2013 002719 PRINTCO, INC 052157
Printing projects
518.00.518.780.41 154.40
Total : 154.40
425528 10/7/2013 265220 PUGET SOUND ENERGY 100713ELE/GAS
ELECTRIC & GAS SERVICE AUG/SEPT
51Page:CA.B Page 59 of 171
10/02/2013
Voucher List
City of Auburn
52
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425528 10/7/2013 (Continued)265220 PUGET SOUND ENERGY
505.00.524.500.47 26,177.01
ELECTRIC & GAS SERVICE AUG/SEPT
001.33.576.100.47 5,658.43
ELECTRIC & GAS SERVICE AUG/SEPT
001.42.542.300.47 94,615.56
ELECTRIC & GAS SERVICE AUG/SEPT
430.00.534.800.47 29,898.13
ELECTRIC & GAS SERVICE AUG/SEPT
431.00.535.800.47 2,631.34
ELECTRIC & GAS SERVICE AUG/SEPT
432.00.535.900.47 876.40
ELECTRIC & GAS SERVICE AUG/SEPT
102.00.594.420.65 50.42
Total : 159,907.29
425529 10/7/2013 017762 PUGET SOUND PLANTS, INC.82553
VARIOUS PLANTS AND SHRUBS FOR LEA HILL
001.33.576.100.31 3,640.88
Total : 3,640.88
425530 10/7/2013 020623 R.E. MULLINAX INVESTIGATIONS 13-775
POLICE BACKGROUND INVESTIGATION -
001.13.516.710.41 650.00
Total : 650.00
425531 10/7/2013 018092 R.H. LANDSCAPE SUPPLY CO INC 3154
8 YDS DARK BARK, 10 YDS MIXED TOPSOIL
436.00.536.200.31 646.05
Total : 646.05
425532 10/7/2013 022719 RAYMOND, LARRY 006420
UTILITY REFUND/1713 37TH WAY SE
430.233.100 242.51
Total : 242.51
52Page:CA.B Page 60 of 171
10/02/2013
Voucher List
City of Auburn
53
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425533 10/7/2013 011267 REDFLEX TRAFFIC SYSTEMS INC RTS0004005
2013 PHOTO ENFORCEMENT PROGRAM
001.21.521.200.41 36,177.52
Total : 36,177.52
425534 10/7/2013 271770 RENTON CONCRETE RECYCLERS 0076709
CONCRETE REMOVAL
001.33.576.100.41 56.70
Total : 56.70
425535 10/7/2013 021676 RFI ENTERPRISES INC.467890
Parks building vandalism replacement
518.00.518.880.48 2,992.30
Sales Tax
518.00.518.880.48 284.27
467946
Install card reader in the City Hall
505.00.524.500.49 2,027.15
Sales Tax
505.00.524.500.49 192.58
Total : 5,496.30
425536 10/7/2013 018875 RH2 ENGINEERING, INC 58794
Lakeland Hills Reservoir 6, AG-C-393~
430.00.590.100.65 455.00
58795
Well 4 Emergency Improvements~
430.00.590.100.69 9,474.70
Total : 9,929.70
425537 10/7/2013 022553 RICE PUBLIC RELATIONS LLC 2
PUBLIC RELATIONS
001.33.575.300.41 800.00
Total : 800.00
425538 10/7/2013 022426 RICE, PAMELA REFUND
53Page:CA.B Page 61 of 171
10/02/2013
Voucher List
City of Auburn
54
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425538 10/7/2013 (Continued)022426 RICE, PAMELA
PET LICENSE FEE - ANIMAL RETURNED TO
001.322.300 30.00
Total : 30.00
425539 10/7/2013 020948 RICHMOND AMERICAN HOMES 071790
UTILITY REFUND/5519 CHARLOTTE AVE SE
430.233.100 107.15
Total : 107.15
425540 10/7/2013 020928 RICHMOND AMERICAN HOMES REFUND
REFUND OF PERMIT FEES, SWR13-0100 &
431.396.101 850.00
REFUND OF PERMIT FEES, SWR13-0100 &
430.396.101 2,424.00
Total : 3,274.00
425541 10/7/2013 021012 RICOH AMERICAS CORPORATION 90730581
PAYMENT ON BEHALF OF V-NET
652.00.521.212.45 230.85
Total : 230.85
425542 10/7/2013 020410 ROBBINS COMPANY 1726856
HELIUM/CYLDINER RENTAL FOR THE SENIOR
001.33.574.210.45 13.14
Total : 13.14
425543 10/7/2013 001847 ROTARY CLUB OF AUBURN 660
Annual Dues Ron T, July 1,2013 - June
518.00.518.880.49 550.00
Total : 550.00
425544 10/7/2013 021683 RUDE, BRAD E.091313INV
INSTALLATION OF THE LONG LOOK (STOLEN
001.33.573.201.41 10,000.00
Total : 10,000.00
54Page:CA.B Page 62 of 171
10/02/2013
Voucher List
City of Auburn
55
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425545 10/7/2013 018562 S & S CONCRETE 031313/DISCOVERYPARK
CONCRETE REPAIRS AT TERMINAL PARK TO
001.33.576.100.48 3,011.25
081313/TERMINAL PARK
CONCRETE REPAIRS AT TERMINAL PARK TO
001.33.576.100.48 574.88
POURING OF APPLE RED CONCRETE TO LOOK
001.33.576.100.48 4,735.87
081313/TERMINALPARK1
CONCRETE REPAIRS AT TERMINAL PARK TO
001.33.576.100.48 1,149.75
Total : 9,471.75
425546 10/7/2013 022718 SALGADO, FRANCISCO JUMP/FEE
JUMP/ARTIST FEE FOR DOWNTOWN SCULPTURE
001.33.573.201.49 1,000.00
Total : 1,000.00
425547 10/7/2013 280505 SAM'S CLUB DIRECT 004818
GROCERIES/PANTRY ITEMS FOR THE SENIOR
001.33.574.210.31 72.47
006758
PAPER PRODUCTS AND SUPPLIES FOR THE
001.33.574.210.31 317.61
008235
PAPER PRODUCTS AND SUPPLIES FOR THE
001.33.574.210.31 76.31
008624
GROCERIES/PANTRY ITEMS FOR THE SENIOR
001.33.574.210.31 307.09
009459
SUPPLIES, FOOD & CRAFTS FOR LATE NIGHT
001.33.574.240.31 345.39
SUPPLIES, FOOD & CRAFTS FOR LATE NIGHT
001.33.574.220.31 21.13
CF130914
55Page:CA.B Page 63 of 171
10/02/2013
Voucher List
City of Auburn
56
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425547 10/7/2013 (Continued)280505 SAM'S CLUB DIRECT
ANNUAL SERVICE FEE ON ACCOUNT
001.33.574.210.49 25.00
ANNUAL SERVICE FEE ON ACCOUNT
001.33.574.220.49 25.00
Total : 1,190.00
425548 10/7/2013 019745 SANDLAND PROMOTIONS 1070
PROMO ITEMS FOR FARMERS MARKET - TOTES
001.33.573.901.44 1,380.00
Sales Tax
001.33.573.901.44 131.10
Total : 1,511.10
425549 10/7/2013 014110 SATCOM DIRECT COMMUNICATIONS 57286423
Sat phone invoices for year
001.32.525.100.42 99.90
Total : 99.90
425550 10/7/2013 005533 SB & ASSOCIATES INC 4395
Lea Hill Park - Design Services 6/7/13
321.00.576.802.65 3,418.75
Total : 3,418.75
425551 10/7/2013 280870 SCARFF MOTORS, INC 557279
AUTO REPAIR & SERVICE ON AN AS REQUIRED
550.141.100 2,075.30
557907
6711C-AUTO REPAIR & SERVICE ON AN AS
550.00.548.680.35 124.44
Total : 2,199.74
425552 10/7/2013 019208 SCORE 468
SEPTEMBER 2013 SCORE MEMBER CITY FEE~
001.20.523.600.51 426,037.17
Total : 426,037.17
56Page:CA.B Page 64 of 171
10/02/2013
Voucher List
City of Auburn
57
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425553 10/7/2013 282090 SECOMA BOWLING LANES 091413INV
SESSION #1 BOWLING RENTAL/ADMISSION
001.33.574.240.49 168.00
092113/A/INV
SESSION #1 BOWLING RENTAL/ADMISSION
001.33.574.240.49 52.00
092113INV
SESSION #1 BOWLING RENTAL/ADMISSION
001.33.574.240.49 128.00
Total : 348.00
425554 10/7/2013 000679 SENTINEL PEST CONTROL, INC 73722
PEST CONTROL SERVICES ON AN AS REQUIRED
550.00.548.150.48 49.28
Total : 49.28
425555 10/7/2013 015690 SHARP ELECTRONICS CORP E122363-701
Sharp Copier for M&O~
518.00.518.880.64 5,581.24
Sales Tax
518.00.518.880.64 530.22
E122364-701
Sharp Copier Senior Center~
518.00.518.880.64 5,062.90
Sales Tax
518.00.518.880.64 480.98
E122367-701
Sharp Copier for JC Property Crimes~
518.00.518.880.64 3,387.94
Sales Tax
518.00.518.880.64 321.85
E122508-701
Sharp New Records Copier~
518.00.518.880.64 5,827.90
Sales Tax
518.00.518.880.64 553.65
57Page:CA.B Page 65 of 171
10/02/2013
Voucher List
City of Auburn
58
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425555 10/7/2013 (Continued)015690 SHARP ELECTRONICS CORP
E122515-701
Sharp new Finance Copier~
518.00.518.880.64 8,789.67
Sales Tax
518.00.518.880.64 835.02
E122555-701
Sharp Copier for PD Administration~
518.00.518.880.64 7,535.61
Sales Tax
518.00.518.880.64 715.88
E122556-701
Sharp Copier for Evidence~
518.00.518.880.64 4,997.67
Sales Tax
518.00.518.880.64 474.78
E122582-701
Sharp Copier for Planning~
518.00.518.880.64 8,129.47
Sales Tax
518.00.518.880.64 772.30
Total : 53,997.08
425556 10/7/2013 001187 SHRED-IT USA INC 9402414052
SHREDDING SERVICES FROM SHRED-IT
001.42.542.300.41 9.90
SHREDDING SERVICES FROM SHRED-IT
430.00.534.800.41 9.90
SHREDDING SERVICES FROM SHRED-IT
431.00.535.800.41 9.90
SHREDDING SERVICES FROM SHRED-IT
432.00.535.900.41 9.90
SHREDDING SERVICES FROM SHRED-IT
550.00.548.100.41 9.90
9402496339
ACCT#1009564 - 2013 SHREDDING SERVICEXS
58Page:CA.B Page 66 of 171
10/02/2013
Voucher List
City of Auburn
59
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425556 10/7/2013 (Continued)001187 SHRED-IT USA INC
001.14.514.230.49 20.40
ACCT#1009564 - 2013 SHREDDING SERVICEXS
001.21.521.100.41 10.16
ACCT#1009564 - 2013 SHREDDING SERVICEXS
001.32.532.200.49 10.16
ACCT#1009564 - 2013 SHREDDING SERVICEXS
518.00.518.880.49 8.78
9402496376
ACCT#1003665 - 2013 SHREDDING SERVICES
001.11.511.600.49 12.37
ACCT#1003665 - 2013 SHREDDING SERVICES
001.13.516.100.49 12.37
ACCT#1003665 - 2013 SHREDDING SERVICES
001.15.514.300.49 12.37
ACCT#1003665 - 2013 SHREDDING SERVICES
001.15.515.100.49 12.39
Total : 148.50
425557 10/7/2013 017757 SO COUNTY HOUSING & OUTREACH 2013 HS CONTRACT
Human Services Funding for Continuum of
001.17.562.100.41 6,250.00
Total : 6,250.00
425558 10/7/2013 005003 SOUND PUBLISHING, INC 574210
ADVERTISING AT THE MUSEUM
001.33.575.300.44 345.00
574257
AUG CITY ADS / WEBSITE ADS~
518.00.518.780.44 1,345.75
MARKETING THE AUBURN INTERNATIONAL
001.33.573.901.44 1,072.25
ADVERTISING FOR PARKS, ARTS &
001.33.573.901.44 324.25
Total : 3,087.25
59Page:CA.B Page 67 of 171
10/02/2013
Voucher List
City of Auburn
60
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425559 10/7/2013 285100 SOUTH KC REGIONAL WATER ASSOC 2-2013-2
SKC Regional Water Assoc Dues~
430.00.534.100.49 10,500.00
Total : 10,500.00
425560 10/7/2013 012558 SOUTH SOUND PRINTING &2017215
Printing services
518.00.518.780.41 660.07
Total : 660.07
425561 10/7/2013 016482 SPIKE'S GOLF SUPPLIES, INC.745226
TEES AND MISC ITEMS FOR RESALE
437.00.576.680.34 538.46
Total : 538.46
425562 10/7/2013 022722 STADELMAN, ROB & ERIKA 011260
UTILITY REFUND/6604 PERRY AVE SE
431.233.100 94.33
Total : 94.33
425563 10/7/2013 019295 STAN BONHAM COMPANY INC Q76457
JACOBSEN EQUIPMENT PARTS AND SUPPLIES
437.00.576.600.31 26.43
Q76574
JACOBSEN EQUIPMENT PARTS AND SUPPLIES
437.00.576.600.31 470.40
Total : 496.83
425564 10/7/2013 022631 STANTEC CONSULTING SERVICES 718003
132nd St SE Tacoma Pipeline 5 Intertie,
430.00.590.100.65 4,288.74
Total : 4,288.74
425565 10/7/2013 022720 STANTON, CLYDE 007096
UTILITY REFUND/1921 O CT SE
430.233.100 32.89
60Page:CA.B Page 68 of 171
10/02/2013
Voucher List
City of Auburn
61
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 32.89 425565 10/7/2013 022720 022720 STANTON, CLYDE
425566 10/7/2013 017507 STATEWIDE SECURITY 13883
Alarm Maintenance at City Hall on 7/8
505.00.524.500.41 415.88
13884
Alarm Maintenance at City Hall on 7/9
505.00.524.500.41 459.90
13937
Routine Service at AJC on 8/6
505.00.524.500.48 344.93
13943
Routine Service Call for Annex Bldg on
505.00.524.500.48 153.30
13944
Door Timer Installation in Mayor's
505.00.524.500.48 211.34
13945
Routine Service Call for AJC on 8/21
505.00.524.500.48 153.30
13973
PHOTO ID CARDS FOR EMPLOYEE BADGES
001.13.516.100.49 719.84
Total : 2,458.49
425567 10/7/2013 022741 STOCKWELL, LYNDA 1679315
PARKS REFUND
001.347.699 16.00
Total : 16.00
425568 10/7/2013 022329 STROM, MARILYN JOEY 600534
ADMISSION TO THE OUTBACK KANGAROO FARM
001.33.574.240.49 140.00
Total : 140.00
425569 10/7/2013 287020 SUMMIT LAW GROUP PLLC 63876
61Page:CA.B Page 69 of 171
10/02/2013
Voucher List
City of Auburn
62
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425569 10/7/2013 (Continued)287020 SUMMIT LAW GROUP PLLC
PROFESSIONAL SERVICES RENDERED THRU
001.13.516.100.41 78.00
Total : 78.00
425570 10/7/2013 005163 TACOMA CITY TREASURER 100750519
WHOLESALE WATER SERV / AUG~
430.00.534.800.47 162,194.46
Total : 162,194.46
425571 10/7/2013 022729 TANIGAMI, WAYNE & TERESITA 059548
UTILITY REFUND/5421 S 331ST ST
433.233.100 163.25
Total : 163.25
425572 10/7/2013 012736 TAYLOR MADE GOLF COMPANY INC.21113951
SPECIAL ORDER OF GOLF CLUBS
437.00.576.680.34 145.81
21189654
SPECIAL ORDER OF GOLF CLUBS
437.00.576.680.34 237.17
Total : 382.98
425573 10/7/2013 114950 THE AUBURN DOWNTOWN ASSOC APR2013
APR EXPS - RENT, PAYROLL, PHONE,
121.00.543.100.31 783.31
APR EXPS - RENT, PAYROLL, PHONE,
121.00.543.100.41 3,830.43
APR EXPS - RENT, PAYROLL, PHONE,
121.00.543.100.42 175.74
APR EXPS - RENT, PAYROLL, PHONE,
121.00.543.100.45 675.00
APR EXPS - RENT, PAYROLL, PHONE,
121.00.543.100.47 74.54
APR EXPS - RENT, PAYROLL, PHONE,
121.00.543.100.49 310.00
62Page:CA.B Page 70 of 171
10/02/2013
Voucher List
City of Auburn
63
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425573 10/7/2013 (Continued)114950 THE AUBURN DOWNTOWN ASSOC
MAY2013
MAY EXPS, RENT, PAYROLL, PHONE,
121.00.543.100.31 10.00
MAY EXPS, RENT, PAYROLL, PHONE,
121.00.543.100.41 3,822.08
MAY EXPS, RENT, PAYROLL, PHONE,
121.00.543.100.42 187.13
MAY EXPS, RENT, PAYROLL, PHONE,
121.00.543.100.45 675.00
MAY EXPS, RENT, PAYROLL, PHONE,
121.00.543.100.47 49.54
MAY EXPS, RENT, PAYROLL, PHONE,
121.00.543.100.49 5,690.06
Total : 16,282.83
425574 10/7/2013 120570 THE BANK OF NEW YORK MELLON 111-1567510
2013-14 admin fee Util Sys Rev Bonds
430.00.534.110.41 299.37
2013-14 admin fee Util Sys Rev Bonds
432.00.535.100.41 216.79
111-1568114
2013-14 admin fee LTGO refunding bonds
435.00.546.100.41 301.75
111-1568544
2013-14 admin fee Util Sys Rev Tax
430.00.534.110.41 299.37
2013-14 admin fee Util Sys Rev Tax
432.00.535.100.41 216.79
Total : 1,334.07
425575 10/7/2013 022721 THEIMER, LAURA & TONY 007461
UTILITY REFUND/2724 ALPINE DR SE
430.233.100 273.31
Total : 273.31
63Page:CA.B Page 71 of 171
10/02/2013
Voucher List
City of Auburn
64
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425576 10/7/2013 012331 TITLEIST 2005124
SUMMER GOLF BALLS, GLOVES AND HEADWEAR
437.00.576.680.34 233.36
2030134
SUMMER GOLF BALLS, GLOVES AND HEADWEAR
437.00.576.680.34 281.18
2032934
FALL BALLS, GLOVES & HEADGEAR FOR PRO
437.00.576.680.34 1,869.90
Total : 2,384.44
425577 10/7/2013 016448 TRAFFIC COUNT CONSULTANTS, INC 0459
2013 TRAFFIC COUNTS~
001.32.532.200.41 5,825.00
Total : 5,825.00
425578 10/7/2013 015041 TRANSPORTATION SYSTEMS INC 1775
Install street light luminare on 15th
001.42.542.300.48 4,287.00
1795
Re-install ped pole at C Street NW & W
001.32.532.200.48 1,008.00
Total : 5,295.00
425579 10/7/2013 370900 UNITED PARCEL SERVICE 00004799F2373
UPS shipping services
518.00.518.780.42 23.41
0000890192373
UPS shipping services
518.00.518.780.42 141.88
4799F2363
UPS shipping services
518.00.518.780.42 29.29
Total : 194.58
425580 10/7/2013 022725 UPCHURCH, ROBERT 026824
64Page:CA.B Page 72 of 171
10/02/2013
Voucher List
City of Auburn
65
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425580 10/7/2013 (Continued)022725 UPCHURCH, ROBERT
UTILITY REFUND/11220 SE 322ND ST
430.233.100 256.16
Total : 256.16
425581 10/7/2013 001300 URBAN LAND INSTITUTE 1610110
URBAN LAND INSTITUTE MEM DUES FOR ELIZ
001.17.558.100.49 525.00
Total : 525.00
425582 10/7/2013 371410 UTILITIES SERVICE CO. INC 8662
MECHANICAL & ELECTRICAL PUMP STATION
430.00.534.800.48 5,226.71
Total : 5,226.71
425583 10/7/2013 371290 UTILITIES UNDERGROUND LOCATION 3080096
LINE LOCATION SERVICES ON AN AS
001.42.542.300.42 89.21
LINE LOCATION SERVICES ON AN AS
430.00.534.800.42 89.21
LINE LOCATION SERVICES ON AN AS
431.00.535.800.42 89.21
LINE LOCATION SERVICES ON AN AS
432.00.535.900.42 89.20
Total : 356.83
425584 10/7/2013 380240 VALLEY COMMUNICATIONS CENTER 0014261
AUGUST 2013 - 800MHz RADIOS FOR PD~
001.21.521.100.42 5,756.65
0014289
800MHz radio invoices for year
001.32.525.100.42 195.00
0014301
911 CALLS, ASSESMENT FOR 2013~
001.21.521.100.42 265,944.67
Total : 271,896.32
65Page:CA.B Page 73 of 171
10/02/2013
Voucher List
City of Auburn
66
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425585 10/7/2013 015073 VALLEY REGIONAL FIRE AUTHORITY AUG2013
AUG 2013 PERMIT & PLAN REVIEW FEES
651.237.360 13,428.84
Total : 13,428.84
425586 10/7/2013 022629 VAN NESS FELDMAN LLP 568
Client Matter Number 568~
001.15.515.100.49 165.82
Total : 165.82
425587 10/7/2013 020279 VERZANI, RICHARD 067444
UTILITY REFUND/1310 57TH DR SE
430.233.100 421.69
Total : 421.69
425588 10/7/2013 391850 WA DEPT OF NATURAL RESOURCES 9083431
One year subscription for Washington
001.32.532.200.49 219.00
Total : 219.00
425589 10/7/2013 390660 WA ASSOC CODE ENFORCEMENT DUES/JOINER
WACE ANNUAL MEM DUES FOR CHUCK JOINER -
001.17.524.200.49 40.00
Total : 40.00
425590 10/7/2013 390750 WA CITIES INSURANCE AUTHORITY 100916
STORAGE TANK LIABILITY INS
550.00.548.100.46 4,750.00
Total : 4,750.00
425591 10/7/2013 391320 WA STATE AUDITOR L99862
Aug 2013 conduct audit services at City
001.14.514.230.41 3,992.47
Total : 3,992.47
425592 10/7/2013 391710 WA STATE DEPT OF ENTEPRISE SER 2013080034
Exchange Standard User CAL 2013 for
66Page:CA.B Page 74 of 171
10/02/2013
Voucher List
City of Auburn
67
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425592 10/7/2013 (Continued)391710 WA STATE DEPT OF ENTEPRISE SER
518.00.518.880.49 49.07
B17-00592 StsandTrips 2013 SNGL MVL
001.21.521.210.35 40.22
Sales Tax
518.00.518.880.49 4.66
Sales Tax
001.21.521.210.35 3.82
Total : 97.77
425593 10/7/2013 391760 WA STATE DEPT OF LABOR & IND 150191
Renewal for Annual Operating Certificate
505.00.524.500.49 136.50
150245
Renewal for Annual Operating
505.00.524.500.49 239.40
Total : 375.90
425594 10/7/2013 022703 WAGERS, ROSS 024370
UTILITY REFUND/1814 4TH PL SE
430.233.100 171.72
Total : 171.72
425595 10/7/2013 014405 WALTERS, JOANNE S.091613REIM
GROCERIES FOR THE SENIOR CENTER
001.33.574.210.31 187.79
092013REIM
GROCERIES FOR THE SENIOR CENTER
001.33.574.210.31 251.56
Total : 439.35
425596 10/7/2013 020221 WARM, BERT & VICKI 073307
UTILITY REFUND/11811 SE 318TH PL
430.233.100 70.83
Total : 70.83
425597 10/7/2013 392520 WASHINGTON STATE PATROL 00051662
67Page:CA.B Page 75 of 171
10/02/2013
Voucher List
City of Auburn
68
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425597 10/7/2013 (Continued)392520 WASHINGTON STATE PATROL
ACCESS USER FEES FOR 3RD QTR 2013 INV
001.21.521.300.42 534.00
I14001438
BACKGROUND CHECKS FOR AUGUST 2013
001.13.516.100.49 130.00
I14001439
BACKGROUND CHECKS FOR AUGUST 2013
001.13.516.100.49 650.00
Total : 1,314.00
425598 10/7/2013 006740 WASHINGTON2 ADVOCATES, LLC 4528
WA Advocates consulting services -
001.98.513.100.41 15,000.00
Total : 15,000.00
425599 10/7/2013 007841 WASTE MANAGEMENT 0004003-2588-2
DISPOSAL OF DECANT FACILITY SOLID WASTE
432.00.535.900.41 3,672.55
DISPOSAL OF DECANT FACILITY SOLID WASTE
434.00.537.800.41 5,508.83
Total : 9,181.38
425600 10/7/2013 393570 WATER MANAGEMENT LABS, INC 124045
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 336.00
124147
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 168.00
124258
WATER ANALYSIS ON AN AS REQUIRED BASIS
001.32.532.200.41 42.00
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 315.00
124314
WATER ANALYSIS ON AN AS REQUIRED BASIS
68Page:CA.B Page 76 of 171
10/02/2013
Voucher List
City of Auburn
69
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
425600 10/7/2013 (Continued)393570 WATER MANAGEMENT LABS, INC
430.00.534.800.41 168.00
124449
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 336.00
124499
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 168.00
Total : 1,533.00
425601 10/7/2013 016337 WATERSHED COMPANY 2013-0670
277TH ST WETLAND MONITORING-YEAR 10~
102.00.594.420.65 293.45
Total : 293.45
425602 10/7/2013 017690 WEAKLAND, ROBIN A.100713INV
COSTUMER FOR YOUNG FRANKENSTEIN AT
001.33.575.280.41 500.00
Total : 500.00
425603 10/7/2013 022731 WELSH & KARYLIN ELROY, GEOFF 063206
UTILITY REFUND/31615 117TH AVE SE
430.233.100 45.41
Total : 45.41
425604 10/7/2013 394720 WESTERN WA CHAPTER OF ICC DUES/GROHS
2013 WESTERN WA INTERNATIONAL CODES ICC
001.17.524.200.49 10.00
DUES/KOSKO
2013 WESTERN WA INTERNATIONAL CODES ICC
001.17.524.200.49 10.00
Total : 20.00
425605 10/7/2013 394720 WESTERN WA CHAPTER OF ICC DUES/FERNANDEZ
2013 WESTERN WA INTERNATIONAL CODES ICC
001.17.524.200.49 10.00
69Page:CA.B Page 77 of 171
10/02/2013
Voucher List
City of Auburn
70
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 10.00 425605 10/7/2013 394720 394720 WESTERN WA CHAPTER OF ICC
425606 10/7/2013 395160 WHITE KNIGHT SAFE & LOCK, INC 25223
SPARE KEYS FOR ANIMAL CONTROL VEHICLE~
001.21.539.300.49 131.40
25839
PATROL CAR KEYS (QTY 20)~
001.21.521.200.31 76.65
Total : 208.05
425607 10/7/2013 395580 WILBUR-ELLIS, CO 7536170
SUMMER HERBICIDE, SEED AND FERTILIZERS
437.00.576.600.31 88.91
7546846RI
FALL FERTILZERS AND FUNGICIDES
437.00.576.600.31 196.94
7546847RI
SUMMER HERBICIDE, SEED AND FERTILIZERS
437.00.576.600.31 840.90
FALL FERTILZERS AND FUNGICIDES
437.00.576.600.31 967.47
Total : 2,094.22
425608 10/7/2013 022610 WILSON, JIM 018122
UTILITY REFUND/1207 57TH DR SE
430.233.100 205.29
Total : 205.29
425609 10/7/2013 017800 WINDERMERE PM -SOUTH 059422
UTILITY REFUND/5703 S 320TH
432.233.100 17.41
Total : 17.41
425610 10/7/2013 022732 WRIGHT MEDICAL TECHNOLOGIES 063483
UTILITY REFUND/1721 WEST VALLEY HWY N
434.233.100 138.76
70Page:CA.B Page 78 of 171
10/02/2013
Voucher List
City of Auburn
71
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 138.76 425610 10/7/2013 022732 022732 WRIGHT MEDICAL TECHNOLOGIES
425611 10/7/2013 400180 ZEE MEDICAL SERVICE 68239834
EAR PLUGS AND MEDICAL SUPPLIES
437.00.576.600.31 382.90
Total : 382.90
425612 10/7/2013 400210 ZEP MANUFACTURING CO 9000476582
PAPER SUPPLIES FOR THE MUSEUM
001.33.575.300.31 454.97
Total : 454.97
425613 10/7/2013 234680 ZONES INTERNATIONAL S33785670101
Battery replacement for cemetary: APC
518.00.518.880.35 242.38
Sales Tax
518.00.518.880.35 23.03
S33868800101
Zones backup tape LTO cleaning
518.00.518.880.31 450.76
Sales Tax
518.00.518.880.31 42.82
S33987710101
Zones UPS battery replacemnt for Sr.
518.00.518.880.35 969.52
Sales Tax
518.00.518.880.35 92.10
Total : 1,820.61
Bank total : 2,565,476.54 302 Vouchers for bank code :000
2,565,476.54Total vouchers :Vouchers in this report 302
71Page:CA.B Page 79 of 171
10/02/2013
Voucher List
City of Auburn
72
4:57:28PM
Page:vchlist
Bank code :000
Voucher Date Vendor Invoice Description/Account Amount
I HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON
THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST
OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE
VALID AND CORRECT.
____________________________
DIRECTOR OF FINANCE
WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY
COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT
VOUCHER #425314 THROUGH VOUCHER #425613 IN THE AMOUNT OF
$2,564,309.54 AND TWO WIRE TRANSFERS #0134 AND #0135 IN THE
AMOUNT OF $1167.00 ARE APPROVED THIS 7TH DAY OF
OCTOBER, 2013.
______________________
CHAIR
_______________________
MEMBER
________________________
MEMBER
72Page:CA.B Page 80 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
September 30, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:October 7, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 81 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6482
Date:
October 2, 2013
Department:
Planning and Development
Attachments:
Ord 6482
Attachment A
Budget Impact:
$0
Administrative Recommendation:
The Finance Committee to recommend that City Council adopt Ordinance No. 6482.
Background Summary:
The City of Auburn put into place the Multifamily Property Tax Exemption in 2003 with
Ordinance No. 5779 which included a minimum investment per unit of $200,000. In
2009, the City Council made additional changes to Chapter 3.94 in response to changes
made in state law related to affordable housing and the length of time for the property
tax exemption.
As the City has been working with two developers for redevelopment of the downtown
catalyst blocks, it was brought to the City’s attention that the minimum investment per
unit of $200,000 could not be reached with the proposed projects and have the project
pencil financially. Landmark Development is proposing a 5 story, 126 unit mixed-use
project and Teutsch Partners LLC is proposing a market rate project that could be senior
housing or apartments. Both applicants have submitted a request to the City to lower
the minimum investment per unit in order for the projects to perform (see the attached
letters). The investment into the projects through high level finishes and amenities is
planned but without the Seattle market rents a project in Auburn does not perform at a
$200,000 per unit investment. The requested minimum investment by the two
applications is $130,000 per unit. There is no requirement in the RCW for a minimum
dollar investment.
During discussion at the Planning and Community Development Committee (PCDC)
meeting on September 23, 2013, the Committee was supportive of modifying the code
language to not have a minimum investment value per unit for an entire market rate
project but the project must have a minimum of 50 units. The Committee recommended
that that the minimum investment value per unit be $130,000 for a combination market
rate/affordable housing project.
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 82 of 171
Staff also proposes to amend when the application for the multifamily property tax
exemption is required to be submitted. During discussion at the PCDC meeting, the
Committee was supportive of changing the submittal prior to certificate of occupancy.
There is no requirement in the RCW for when the application needs to be submitted.
Reviewed by Council Committees:
Finance, Public Works Other: Planning, Legal
Councilmember:Partridge Staff:Chamberlain
Meeting Date:October 7, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 83 of 171
ORDINANCE NO. 6 4 8 2
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTIONS 3 60 036, 3.94.040 AND 3 94.060 OF
THE AUBURN CITY CODE RELATING TO TAX
EXEMPTIONS
WHEREAS, The City Council has enacted legislation granting sales and
property tax exemptions designed to promote economic development in certain
areas of the City; and,
WHEREAS, upon further review and the recommendations of the Mayor
and City Staff, the City Council wishes to adjust the criteria for these exemptions
in order to further incentivize construction in certain areas of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That section 3 60.060 of
the Auburn City Code be and the same hereby is amended to read as follows:
3.60.036 Construction sales tax exemption.
A.1. The following purchasers in the eligible target business class
who have paid the tax imposed by this chapter on construction materials,
fixed equipment, or machinery installation, or on sales of or charges made
for labor and services rendered in respect to such construction or
installation of such machinery or equipment, are eligible for an exemption
as provided for in this section: for property zoned downtown urban center
DUC), C-3 (heavy commercial district), and C-4 (mixed-use commercial),
purchases directly related to the construction of new commercial buildings
or redevelopment of existing vacant buildings 25,000 square feet or
greater or expansion of existing commercial buildings that creates new or
expanded building floor area that generates sales tax revenue.
2.For property zoned downtown urban center (DUC),
purchases directly related to the construction of new commercial buildings
less than 25,000 square feet, or redevelopment of existing buildings less
than 25,000 square feet, where the cost of the improvement is at least 25
Ordinance No. 6482
October 1, 2013
Page 1 of 6
ORD.A Page 84 of 171
percent of the current assessed value of the improvements on the
property pursuant to the assessment records of King or Pierce County, as
applicable.
3.For property zoned M-1 (light industrial district), M-2 (heavy
industrial district) and EP (environmental park district), purchases directly
related to the construction of new commercial buildings, redevelopment of
existing buildings that result in a change of occupancy from warehouse
use to manufacturing use, or redevelopment of existing buildings where
the cost of the improvement is at least 25 percent of the current assessed
value of the improvements on the property pursuant to the assessment
records of King or Pierce County, as applicable.
B. Beginning on the effective date of the ordinance codified in
this section through a date four years after the effective date, a purchaser
is eligible for an exemption specified under this section from the local
sales and use tax paid under this chapter, as authorized under RCW
82.14.030(2), up to a maximum of 20 percent of taxes imposed and paid
to the city of Auburn not to exceed $100,000. The purchaser is eligible for
an exemption under this section in the form of a refund.
C For purposes of this section, the following definitions apply:
1 Change of occupancy" means a change of the purpose for
which a building is used or intended to be used The term shall also
include the building or portion thereof in which such change of occupancy
is made. Change of occupancy is not intended to include change of
tenants or proprietors.
2. "Commercial building" means a structure that has, as its
primary purpose, a commercial use as that term is defined in ACC
18.04.240.
3 Expansion" means to add to the floor area of a building.
4 Purchaser" means a person or entity that is the recipient of
a good or service.
D Eligible Target Business Classes.
1. The construction sales tax exemption specified in subsection
A)(1) of this section shall only apply to those businesses engaged in
normal business activities under the following classifications of businesses
occurring within the specified zoning designations:
a. General Merchandise, Warehouse Club, SuperCenter —
Sales Tax Classification Code 45291,
b.Building Materials and Garden Home Center — Sales Tax
Classification Code 44411;
C.Electronics and Appliances — Sales Tax Classification Code
44311;
d.Full Service Restaurants — Sales Tax Classification Code
722110;
Ordinance No. 6482
October 1, 2013
Page 2 of 6
ORD.A Page 85 of 171
e.New and Used Automobile and Light Utility Truck Dealers —
Sales Tax Classification Code 44110;
f.Bowling Centers — Sales Tax Classification Code 713950;
g. Motion Picture Theaters (excluding drive-in theaters) — Sales
Tax Classification Code 512131, and
h.Hotels — Sales Tax Classification Code 72110.
i. Residential buildings and dwellings within the DUC only —
North American Industry Classification System Code 531110.
2. The construction sales tax exemptions specified in
subsections (A)(2) and (3) of this section shall apply to all businesses
located in the DUC, EP, M-1, and M-2 zoning districts as set forth in those
subsections. (Ord. 6442 § 1, 2012; Ord. 6376 § 2, 2011.)
Section 2. That section 3.94.040 of the Auburn City Code be and the
same hereby is amended to read as follows:
3.94.040 Tax exemption — Duration —Valuation — Exceptions.
A. Exemption, Duration of. The value of new housing
construction, conversion, and rehabilitation improvements for market rate
property qualifying under this chapter is exempt from ad valorem property
taxation for eight successive years beginning January 1st of the year
immediately following the calendar year of issuance of the final certificate
of tax exemption and 12 successive years beginning January 1st of the
year immediately following the calendar year of issuance of the final
certificate of tax exemption for affordable housing qualifying under this
chapter.
B. Limits on Exemption. The exemption does not apply to the
value of land or to the value of nonhousing improvements, nor does the
exemption apply to increases in assessed valuation of land and
nonqualifying improvements. This chapter also does not apply to
increases in assessed valuation made by the assessor on nonqualifying
portions of building and value of land, nor to increases made by lawful
order of a county board of equalization, the Department of Revenue, or a
county, to a class of property throughout the county or specific area of the
county to achieve the uniformity of assessment or appraisal required by
law. In the case of rehabilitation of existing buildings, the exemption does
not include the value of improvements constructed prior to the submission
of the application required under Chapter 84.14 RCW.
C. The following exceptions apply to development within the
urban center:
1. Projects on property zoned Downtown Urban Center, as shown
on the City's official zoning map, must have a minimum of 50 units to
qualify for the exemption.
Ordinance No. 6482
October 1, 2013
Page 3 of 6
ORD.A Page 86 of 171
2. Newly constructed or rehabilitated market rate units do not
require a minimum per unit investment to qualify for the exemption.
3. O I Rewly n R6#61Gted or rehabilitated market Moto , nif_
FI..F h th (` r DM'n Inrlev n nF the a date of thenmeenpassage
in this seGtFG-R (August 17,constructed
or rehabilitated market rate units with a minimum investment of
20130,000.00 average per unit annually adjusted for inflation by the
Consumer Price Index as of the passage date of the ordinance codified in
this section (August 17, 2009) and 20 percent or more of the units priced
as affordable units shall qualify for the exemption. (Ord. 6257 § 1, 2009;
Ord. 6020 § 1, 2006; Ord. 5779 § 1, 2003.)
Section 3. That Section 3 94.060 of the Auburn City Code be and the
same hereby is amended to read as follows:
3.94.060 Application procedure.
The owner of property applying for exemption under this chapter shall
submit an application to the director on a form established by the director.
The owner shall verify the correctness of the information contained in the
application by his/her signature and affirmation made under penalty of
perjury under the laws of the state of Washington. The application shall
contain such information as the director may deem necessary or useful,
which at a minimum shall include:
A. A completed city of Auburn application form, including
information setting forth the grounds for tax exemption,
B A brief written'description of the project, and schematic site and
floor plans of the multifamily units and the structure(s) in which they are
proposed to be located;
C. Floor and site plans of the proposed project, which plans may be
revised by the owner; provided, in the opinion of the director, such
revisions do not materially alter the nature of the project or the rationale
substantiating the exemption application,
D A statement from the owner acknowledging the potential tax
liability when the property ceases to be eligible for exemption under this
chapter;
E. At the time of initial application under this section, the owner
shall pay to the city an initial application fee of $1,000, plus an amount
necessary to cover recording fees under ACC 3 94.100;
F. Except as otherwise provided in ACC 3.94 070, the application
shall be submitted any time before the earaieFef
Ordinance No. 6482
October 1, 2013
Page 4 of 6
ORD.A Page 87 of 171
a
certificate of occupancy temporary or final, is issued;
G If on the effective date of the ordinance codified in this chapter,
the owner has applied for a permit identified in subsection (F)(2) of this
section, then application for exemption under this section may be
submitted any time prior to issuance of a building permit. (Ord. 6257 § 1,
2009; Ord. 5779 § 1, 2003 )
Section 4. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 5. Severability. The provisions of this ordinance are
declared to be separate and severable The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 6. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED-
PASSED:
APPROVED-
CITY OF AUBURN
ATTEST-
PETER B LEWIS
MAYOR
Danielle E. Daskam, City Clerk
Ordinance No. 6482
October 1, 2013
Page 5 of 6
ORD.A Page 88 of 171
APPROVED AS TO FORM:
k VP
D Wel B UHei jtyAlforney
Published-
Ordinance No. 6482
October 1, 2013
Page 6 of 6
ORD.A Page 89 of 171
Attachment A
rL uTsc )-)
P A R T N E K S
R ral fis tore Srr r , < e
September 12,2013
Mr Doug Lein
Economic Development Manager
City of Auburn
25 West Main Street
Auburn,WA. 98001
RE: Auburn Municipal Code Chapter 3.94.040.0
Dear Doug,
Our anticipated development plan for either the SW Block or the SE Block, as described in the
Purchase and Sale Agreement dated as of August 28,2013, by and between the CITY OF AUBURN, a
Washington municipal corporation, ("Seller"), and TEUTSCH PARTNERS LLC, a Washington limited
liability company("Buyer"), will consist of the following product types.
Senior Housing(single purpose or a combination of independent living, assisted living,
memory care, and/or age restricted housing).
Student Housing.
Market Rate Multifamily.
Principle Use Commercial Space.
Accessory Commercial and Parking, as required by the Auburn Municipal Code.
As discussed at our 7-30-13 meeting, the total project cast(defined as including all land, hard and
soft costs associated with the development of the project), blended over the anticipated n of
residential units,will be lower than the$200,000 unit threshold stipulated in AMC 3.94.040.0. The
financial viability of the project requires that the project be eligible for the multifamily tax
exemption program. Therefore, we request that the City amend the code by reducing the$200,000
minimum to$130,000 average minimum threshold in 2013 Dollars.
Sincerely,
Jalker
2001 Western Avenue, Suite.330 0 Seattle, tl'lnsbbtgluu 'J8121
7':206.728.1130 o l^206.723:09.35 o mmtv.lcutsch.cum o [•united Liability Co.ORD.A Page 90 of 171
I
Plan A Development LLC
2711 West Valley Highway North, B200
Auburn, WA 98001
September 18, 2013
Mr. Doug Lein
Economic Development Manager
City of Auburn
25 West Main Street
Auburn, WA 98001
RE: Tax Abatement Program
Auburn Municipal Code 3.94.040.0
Dear Mr. Lein:
t
As we have discussed previously, the tax abatement program offered by the City to promote
mixed use residential development in the Auburn Downtown is essential for the financial
viability of our proposed mixed use project located directly south of the new City Hall Building
Oil Main Street between"A"and Division Streets. however, after specific review of the
ordinance, unlike other City Tax Abatement Programs, AUbUrn'S code requires a mininuun total
residential unit cost to qualify for the program. Additionally, the code requires that the total unit
cost be in excess of$200,000; this cost structure is unheard of and infeasible in Auburn.
Our building will be comprised of market rate housing with anticipated rents ranging from $900
to $1400 depending on unit type/size. To help achieve the necessary underwriting criteria for the
financial institutions, we, respectfully, request that the minimum cost per residential unit to
qualify for the Tax Abatement program be reduced from$200,000 to $128,000. 'Fire reduced
cost estimate is based on the apartment trend for smaller unit sizes together with reduced costs
resulting from the current economic downturn.
If you have any questions or would like to discuss this further, please call are at (253)333-7007.
mcerely,
F
Nf LLC
rclt
ORD.A Page 91 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4993
Date:
September 10, 2013
Department:
Human Resources
Attachments:
Res 4993
Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4993.
Background Summary:
The Association of Washington Cities Employee Benefit Trust is an entity to which
contributions by cities and towns and non-city entities organized and existing under the
Constitution of laws of the State of Washington and who are members of the Trust and
their employees can be paid, and through which the Board of Trustees of the Trust
provides one or more insured health and welfare benefit plans or programs to
Participating Cities and Towns' and Non-City Entities' employees, their dependents and
other beneficiaries, on whose behalf the contributions were paid.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Heineman
Meeting Date:October 7, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 92 of 171
RESOLUTION NO. 4 9 9 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, APPROVING THE INTERLOCAL
AGREEMENT BETWEEN THE CITY OF AUBURN AND
ASSOCIATION OF WASHINGTON CITIES EMPLOYEE
BENEFIT TRUST FOR HEALTH CARE
WHEREAS, the Association of Washington Cities Employee Benefit Trust (the
Trust") is an entity to which contributions by cities and towns and non-city entities
organized and existing under the Constitution or laws of the State of Washington and
who are members of the Trust ("Participating Cities and Towns," and "Participating Non-
City Entities") and their employees can be paid and through which the Board of
Trustees of the Trust ("Trustees") provides one or more insured health and welfare
benefit plans or programs to Participating Cities and Towns' and Non-City Entities'
employees, their dependents and other beneficiaries ("Beneficiaries"), on whose behalf
the contributions were paid, and
WHEREAS, the Trust qualifies as a voluntary employee beneficiary association
within the meaning of Section 501(c)(9) of the Internal Revenue Code, providing for the
payment of life, sick, accident or other benefits to Beneficiaries; and
WHEREAS, the Trust and Participating Cities and Towns and Non-City Entities
have determined that it is in the best interest of Participating Cities and Towns and Non-
City Entities to jointly self-insure certain health benefit plans and programs for
Beneficiaries through a designated account within the Trust, while at the same time
having the Trust continue as the entity to which other insured health and welfare benefit
Resolution No. 4993
September 10, 2013
Page 1 of 4
RES.A Page 93 of 171
program contributions are paid and through which insured health and welfare benefit
plans and programs are provided to Beneficiaries; and
WHEREAS, it appears economically feasible and practical for the parties to do
so, and
WHEREAS, Chapter 48 62 of the Revised Code of Washington (RCW) provides
that two or more local government entities may, by Interlocal Agreement under chapter
39.34 RCW, jointly self-insure health benefit plans and programs, and/or jointly hire risk
management services for such plans or programs by any one or more of certain
specified methods, and
WHEREAS, the Association of Washington Cities Employee Benefit Trust
Interlocal Agreement (the "Interlocal Agreement') attached hereto creates a joint self-
insured health and welfare benefit program (the "Health Care Program") to be
administered by the Trustees for the purposes of providing self-insured health benefits
to Beneficiaries; and
WHEREAS, Section 200-110-030 of the Washington Administrative Code (WAC)
requires every local government entity participating in a joint self-insurance health and
welfare benefit program to adopt such program by resolution; and
WHEREAS, Chapter 48.62 RCW requires Health Care Program assets to be
managed consistent with existing authority over use of municipal funds in RCW
35.39.030. The Trust will manage Health Care Program reserves in compliance with
Resolution No. 4993
September 10, 2013
Page 2 of 4
RES.A Page 94 of 171
Chapter 48.62 RCW; RCW 35.39.030, and the Health Care Program Investment Policy;
and
WHEREAS, all premium contributions for use in the Health Care Program are
deposited into a designated account within the Trust, the Health Care Program Account
the "HCP Account'), and the HCP Account represents a pool of funds that is
independent of all other Trust or AWC funds; and
WHERE, the Trust intends to manage the HCP Account assets in compliance
with federal and state laws and the Interlocal Agreement; and
WHEREAS, the City of Auburn, Washington believes it is in the best interest of
the Health Care Program to allow the Trust to manage the HCP Account.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Interlocal Agreement creating the Health Care Program, a copy
of which is attached hereto, marked as Exhibit "A" and incorporated herein by this
reference, is hereby approved and adopted, and the Mayor is authorized to execute the
same on behalf of the City of Auburn.
Section 2. By adopting such Agreement, the City of Auburn acknowledges that
it shall be subject to assessments as required by the Health Care Program.
Section 3. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Resolution No. 4993
September 10, 2013
Page 3 of 4
RES.A Page 95 of 171
Section 4. This Resolution shall be in full force and effect upon passage and
signatures hereon.
Dated and Signed this day of 2013
CITY OF AUBURN
PETER B LEWIS, MAYOR
ATTEST-
Danielle E. Daskam, City Clerk
APP R VED TO FOR
Hei , ity A orne
Resolution No. 4993
September 10, 2013
Page 4 of 4
RES.A Page 96 of 171
ASSOCIATION OF WASHINGTON CITIES EMPLOYEE BENEFIT TRUST
HEALTH CARE PROGRAM
mTERLOCALAGREEMENT
This Agreement is made and entered into in the State of Washington by and among the
Association of Washington Cities Employee Benefit Trust (the "Trust") and cities and towns,
and non-city entities organized and existing under the Constitution or laws of the State of
Washington and who are members of the Trust ("Participating Cities and Towns," or
"Participating Non-City Entities"), all of whom are signatories to this Agreement.
RECITALS
WHEREAS, the Trust is an entity to which contributions by Participating Cities and
Towns and Non-City Entities (defined below) and Participating Employees (defined below) are
paid and through which the Board of Trustees provides one or more insured health and welfare
benefit plans or programs to Patticipating Employees, their covered dependents and other
beneficiaries ("Beneficiaries"), on whose behalf the contributions were paid; and
WHEREAS , the Trust qualifies as a voluntary employee beneficiary association within
the meaning of Section 50l(c)(9) of the Internal Revenue Code ("VEBA"), providing for the
payment of life, sick, accident or other benefits to Beneficiaries; and
WHEREAS , the Trust and the Participating Cities and Towns have determined that it is
in the best interest of Participating Cities and Towns to jointly self-insure certain health benefit
plans and programs for Beneficiaries through a designated account within the Trus t, while at the
same time hav ing the Trust continue as the entity to which health and welfare benefit plan or
program contributions are paid and through which in sured health and welfare benefit plans and
programs are provided to Beneficiaries; and
WHEREAS, it appears economically feasible and practical for the parties to this
Agreement (defined below) to do so; and
WHEREAS, Chapter 48 .62 RCW provides that two or more local government entities
may, by Interlocal agreement under Chapter 39.34 RCW, jointly self-insure health benefit plans
and programs, and/or jointly hire risk management services for such plans or programs by any
one or more of certain specified methods ; and
WHEREAS , each local government entity that is a signatory hereto, as required by
WAC 2 00-110-030, acts upon the authority of a resolution adoptjng this Agreement and the
Health Care Pro gram (defined below) created herein;
NOW, THEREFORE, for and in consideration of all of the mutual benefits, covenants
and agreements contained herein, the parties hereto agree as follows:
742343 47.6 0053138-00001 1 RES.A Page 97 of 171
ARTICLE 1
DEFINITIONS
The following are definitions of terms used in the Agreement. Unless indicated
otherwise, other terms are defined where they are first used. Defined terms are capitalized when
used in the defined context.
1.1 Agreement means this lnterlocal Agreement entered into under the authority of Chapter
39.34 RCW and as required by RCW 48.62.031(2) between the Trust and Participating
Employers.
1.2 Association of Washington Cities or A WC means the Association of Washington
Cities, a not-for-profit membership association established pursuant to the laws of the
state of Washington for the purpose of providing various services to and on behalf of its
member cities.
1.3 Association of Washington Cities Employee Benefit Trust or the Trust means the trust
and all property and money held by such entity, including all contract rights and records,
established for the sole purpose of providing life, sick accident or other health and
welfare benefits to Participating Employees, their covered dependents and other
beneficiaries, and which is approved by the Internal Revenue Service as a VEBA.
1.4 Employee Benefits Advisory Committee or EBAC means the committee defined in
Article V of the Trust Agreement that may be delegated responsibility by the Board of
Trustees, including but not limited to: overseeing the operations of the Health Care
Program, analyzing and developing annual premium levels and benefit coverage changes
for recommendation to the Board of Trustees and performing other duties necessary to
ensure that the needs of Participating Employers are met and the long-term financial
health of the Health Care Program is maintained.
1.5 Health Care Program means the joint self-insurance program offering self-insured
health benefit options through the HCP Account.
1.6 HCP Account means a designated account within the Trust and created by this
Agreement, the Trust Agreement and Trust Health Care Program policies all under the
authority of Chapter 48.62 RCW to provide self-insured health benefits to Participating
Employees, their covered dependents and other beneficiaries and further described in
Article 6.
1.7 Non-City Entity means any public agency, public corporation, intergovernmental agency
or political subdivision, within the state of Washington that meets the requirements of
Article IX, Section 1 ( c )(ii) and (iii) of the Trust Agreement for participation in the Health
Care Program.
1.8 Participating City means any city or town within the state of Washington that meets the
requirements of Article IX, Section l(a) or Section l(b) of the Trust Agreement.
74234347.6 0053138-0000 I 2 RES.A Page 98 of 171
1.9 Participating Employee means any individual employed by a Participating Employer
and for whom the Participating Employer makes contributions to the Trust, and any
individual who may have been so employed but is subsequently laid off, terminated , or
retired.
1.10 Participating Employer means a Participating City or Non-City Entity that is also a
party to this Agreement.
1.11 Resolution means the resolution adopted by each Participating City or Non-City Entity
that authoriz es the Health Care Program.
1.12 State Risk Manager or Risk Manager means the risk manager of the Risk Management
Division within the Department of Enterprise Services.
1.13 Stop Loss Insurance or Reinsurance means a promise by an insurance company that it
will cover losses of the Health Care Program over and above an agreed-upon individual
or aggregated amount, which definition shall be modified by any changes to the
definition of stop loss insurance in WAC 200-110-020.
1.14 Third-Party Administrator means the independent association, agency, entity or
enterprise which, through a contractual agreement, provides one or more of the following
ongoing services to the Health Care Program: pool management or administration
services, claims administration services, risk management services, or services for the
design, implementation, or termination of an individual or joint self-insurance program.
1.15 Trust Agreement means the Trust Agreement Governing the Trus t amended and re stated
July 1, 2013 , and any subsequent amendments thereto.
1.16 Trustees or Board of Trustees means the following individuals and their successors,
who together, govern the Trust and the Health Care Program:
1.16.1 the A WC President and the A WC Vice President;
1.16.2 the EBAC Chair and the EBAC Vice Chair; and
1.16.3 an individual elected pursuant to the procedures in Article III, Section 5 of the
Trust Agreement to serve as the trustee from one of the following regions:
(a) North East Region (known as the "North East Region Trustee");
(b) North West Region (known as the "North West Region Trustee");
(c) South East Region (known as the "South East Region Trustee"); and
(d) South West Region (known as the "South West Region Trustee").
Individuals from Non-City Entities are not eligible to serve as Trustees.
742 34347.6 005 3 138-00001 3 RES.A Page 99 of 171
ARTICLE2
PURPOSE
This Agreement is entered into for the purpose of authorizing the Health Care Program
created by the Trust to provide self-insured health benefits to Participating Employees, their
covered dependents and other beneficiaries. The Health Care Program shall comply with the
statutory provisions found in Chapters 48 .62 and 39.34 RCW and the regulatory requirements
contained in WAC 200-110 applicable to joint self-insurance programs.
ARTICLE3
PARTIES
Each party to this Agreement certifies that it intends to participate in the Health Care
Program. Participating Employers are signatories of this Agreement to become effective on a
date to be mutually determined (the "Effective Date") and with such other Participating Cities
and Non-City Entities as may later be added to and become signatories to this Agreement.
ARTICLE4
DURATION OF AGREEMENT
4.1 This Agreement shall become effective on the Effective Date.
4.2 This Agreement shall have perpetual duration unless terminated as hereinafter provided.
ARTICLES
MEMBERSHIP COMPOSITION
The Health Care Program shall be open to Participating Cities and Non-City Entities.
Participation in the Health Care Program is voluntary and not a requirement of A WC
membership. The Board of Trustees shall provide for the reasonable admission of new
Participating Cities and Non-City Entities.
ARTICLE6
HCPACCOUNT
6.1 All premium contributions by Participating Employers, Non-City Entities and
Patticipating Employees for use in the Health Care Program are deposited into the HCP
Account.
6.2 The HCP Account represents a pool of funds that is independent of all other Trust or
A WC funds and independent of all other Participating Employer and Non-City Entity
funds. The funds deposited into the HCP Account are held, managed and expended only
for the Health Care Program and reasonable expenses, consistent with applicable state
7423434?.6 0053138-00001 4 RES.A Page 100 of 171
and federal statutes and rules governing joint self-insurance programs and self-insurance
programs generally.
6.3 The HCP Account is subject to audit by the State Auditor's Office.
ARTICLE7
TRUSTEE POWERS RELATED TO HEALTH CARE PROGRAM
The Board of Trustees is provided with the powers and functions established under
RCW 48.62.031 to accomplish the following:
7.1 Promote the economical and efficient means by which health benefits coverage is made
available to Participating Employers and Non-City Entities and provided to Participating
Employees, their covered dependents and other beneficiaries;
7.2 Protect the financial integrity of the Health Care Program through purchase of Stop Loss
Insurance or Reinsurance in such fonn and amount as needed;
7.3 Contract for or otherwise provide risk management and loss control services;
7.4 Contract for or otherwise provide legal counsel for the defense of claims and other legal
services;
7.5 Consult with the state insurance commissioner and the State Risk Manager;
7 .6 Obligate the Participating Employers and Non-City Entities to pledge revenues or
contribute money to secure the obligations or pay the expenses of the Health Care
Program, including the establishment of a reserve or fund for coverage; and
7.7 Exercise all other powers and perform all other functions reasonably necessary to carry
out the purposes of the Health Care Program, Chapter 48.62 RCW and Chapter 200-110
WAC.
ARTICLE 8
ORGANIZATION OF HEALTH CARE PROGRAM
8.1 The operations of the Health Care Program are managed by the Board of Trustees or its
delegates. The Trustees or any delegates review and analyze Health Care Program-
related matters and make operational decisions regarding premium contributions,
reserves, plan options and benefits in compliance with Chapter 48.62 RCW.
8.2 The Board of Trustees has decision authority consistent with the Trust Agreement, Health
Care Program policies, Chapter 48.62 RCW and Chapter 200-110 WAC.
74234347.6 005 3 138-0000.1 5 RES.A Page 101 of 171
ARTICLE9
RESPONSIBILITIES OF THE TRUSTEES
9.1 The Board of Trustees shall discharge its responsibilities under this Agreement as
follows:
9 .1.1 Provide for the efficient management and operation of the Health Care Program;
9.1.2 Provide for health benefit coverage options for Participating Employees, their
covered dependents and other beneficiaries;
9 .1.3 Determine the level of Stop Loss Insurance or Reinsurance coverage for claims
expenses above the amounts deemed appropriate for self-insurance~
9 .1.4 Ensure that the Health Care Program meets required state and federal statutes and
rules;
9.1.5 Contract with vendors required to meet the responsibilities established by the
Trust Agreement, Health Care Program policies, and appl icable state and federal
statutes and rules;
9.1.6 Maintain the balance between meeting the Health Care Program needs of
Participating Employers and the long-term financial integrity of the Health Care
Program;
9 .1. 7 Prepare an annual financial report on the operations of the Health Care Program;
and
9 .1.8 Provide for other services deemed appropriate by the Board of Trustees to meet
the purposes of this Agreement.
9.2 The Board of Trustees may delegate the responsibilities described in this Article 9 to the
EBAC or other delegates at its complete discretion.
ARTICLE 10
RESPONSIBILITIES OF THE PARTICIPATING EMPLOYERS
In order to participate in the Health Care Program , Participating Emp loyers shall :
10.1 Be a Participating City or Non-City Entity in good standing and comply with the
requirements of admission or qualification as established by the Board of Trustees;
10.2 Adopt this Agreement by Resolution, agreeing to its terms and provisions;
10.3 Submit the Resolution and Agreement to the Trust;
74234347.6 0053 138·00001 6 RES.A Page 102 of 171
10.4 Read the terms, conditions and representations set forth in the application agreement
related to participation in the Health Care Program;
10.5 Designate an employee of the Participating Employer to be a contact person for all
matters relating to the Participating Employer's participation in the Health Care Program;
10.6 Pay premiums for the Health Care Program to the Third-Party Administrator no later than
the tenth day of the month in which the premium is due;
10.7 By formal action of the legislative body of the Participating Employer, approve policies
and procedures necessary to secure protected health information ("PHI") in accordance
with Chapter 70.02 RCW and the Health Insurance Portability and Accountability Act
("HIP AA") privacy and security rules, codified at 45 C.F.R. Parts 160-164;
10.8 Provide the Health Care Program with such information or assistance as is necessary for
the Health Care Program to meet its responsibilities under this Agreement; and
10.9 Cooperate with and assist the Health Care Program and any insurer of Stop Loss
Insurance or Reinsurance, in all matters relating to the administration and operation of the
Health Care Program and all matters relating to this Agreement.
10.10 Comply with all bylaws, rules, regulations and policies adopted by the Board of Trustees
re lating to the Health Care Program.
ARTICLE 11
RESERVE FUND INVESTMENT
All reserve fund investments from the HCP Account shall be made in a marmer that is
consistent with RCW 48.62 .111 , Chapter 39.59 RCW, WAC 200-110-090 and the Health Care
Program Investment Policy.
ARTICLE 12
FINANCIAL RECORDS
12.1 The Board of Trustees shall develop estimated revenue and expenditures to establish a
budget for each fiscal year covering January 1 through December 31 armually. Actual
Health Care Program revenues and expenditures shall be monitored monthly by the
Board of Trustees and reported at its quarterly meetings.
12.2 The accounting records of the Health Care Program are maintained in accordance with
methods prescribed by the State Auditor's office under the authority of Chapter 43.09
RCW. The Health Care Program also follows applicable accounting standards
established by the Goverrunental Accounting Standards Board ("GASB"). Year-end
financial reporting is done on an accrual basis and submitted to the Office of the State
Auditor as required by Chapter 200-110 WAC. Once reviewed and approved by the
74234347.6 0053 138-00001 7 RES.A Page 103 of 171
Office of the State Auditor the year-end financial report is transmitted to the Office of the
State Risk Manager.
12.3 Financial records of the Health Care Program shall be subject to audit by the Office of the
State Auditor. Year-end financial reports and audit results shall be made available to
interested parties. The Health Care Program shall provide financial information as
required by state statute and rule to the Office of the State Risk Manager.
ARTICLE 13
PARTICIPATING EMPLOYER TERMINATION AND WITHDRAWAL
13 .1 A Participating Employer must remain in good standing with the Trust and adhere to the
requirements of this Agreement. In the event that a Participating Employer fails to be a
Participating City or Non-City Entity in good standing, participation in the Health Care
Program shall automatically terminate without notice as shall all health and welfare
benefits provided through the Health Care Program.
13 .2 The Board of Trustees may take action to terminate membership or deny membership in
the Health Care Program where it determines that such termination or denial is in the best
interest of the Health Care Program
13.3 When a Patticipating Employer's eligibility in the Health Care Program is affected due to
merger or rumexation , the affected Participating Employer may petition the Board of
Trustees to remain in the Health Care Program.
13.4 A Participating Employer may only withdraw its participation in the Health Care
Program at the end of the calendar year and must provide written notice to the Trust at
least thirty-one (31) days in advance of the end of the calendar year (December 31st).
13.5 In the event of withdrawal or non-renewal, the Health Care Program will cover any of the
Participating Employer's remaining outstanding Health Care Program claims expenses
incurred prior to the Participating Employer's withdrawal from or non-renewal in the
Health Care Program.
13 .6 No Pruticipating Employer, because of withdrawal or any other reason , has any right or
interest in the HCP Account because of its nature as a rate stabilization fund. In the event
any Patticipat ing Employer withdraws from the Health Care Program, its Participating
Employees , their covered dependents and other beneficiaries and any Consolidated
Omnibus Budget Reconciliation Act of 1985 as amended (COBRA) participants and
contract personnel and dependents approved by the Board of Trustees, shall forfeit all
right and interest to the HCP Account.
74234 347.6 005 3138-00001 8 RES.A Page 104 of 171
ARTICLE 14
TERMINATION OF HEALTH CARE PROGRAM
14.1 In the event the Health Care Program is terminated, the Board of Trustees shall distribute
the remaining funds in the HCP Account to the Trust or any successor association
authorized by Chapter 39.34 RCW for like purposes for use in any program with similar
purposes.
14.2 Upon termination, this Agreement and the HCP Account shall continue for the purpose of
paying remaining outstanding claims and expenses and fulfilling all other functions
necessary to complete the business of the Health Care Program.
ARTICLE 15
MEETINGS, NOTICES AND COMMUNICATIONS
15.1 The Board of Trustees and the EBAC> if any responsibilities for Trust management have
been delegated thereto, shall provide notice of their regular and special meetings and hold
their meetings in accordance with Chapter 42.30, RCW Open Public Meetings Act.
15 .2 Communications with Participating Employers may occur using mail, email or posting on
the Health Care Program website. The website shall be partitioned to provide
information for the general public and information specific to Participating Employers
and their employees.
15.3 Communications may come directly from the Health Care Program, through the
Third-Party Administrator or through another vendor on behalf of the Health Care
Program.
ARTICLE 16
AMENDMENTSTOINTERLOCALAGREEMENT
16.1 The Board of Trustees shall review and analyze any proposed amendment to this
Agreement. An amendment may be proposed for review by any party to this Agreement.
16.2 The Board of Trustees upon its discretion may take action by resolution on any
amendment at any regular meeting ofthe Board of Trustees.
ARTICLE 17
PROHffiiTION ON ASSIGNMENT
17.1 No Participating Employer may assign any right or claim of interest it may have under
this Agreement.
74234347 .6 0053138-0000 I 9 RES.A Page 105 of 171
17.2 No creditor, assignee or third-party beneficiary of any employer shall have the right,
claim or title to any party, share, interest, premium or asset of the Trust, HCP Account or
the Health Care Program.
ARTICLE 18
HEALTH CLAIM DISPUTES AND APPEALS
In the event that a dispute arises over a health claim, the procedures, adjud ication
requirements and administrative remedies shall be found in the Health Care Program's plan
document applicable to the Health Care Program covering the claimant.
ARTICLE 19
PLAN ADMINISTRATION DISPUTES AND APPEALS
19.1 In the event that a dispute arises between a Participating Employer and the Health Care
Program, the Participating Employer shall document the circumstances causing the
dispute and submit a written request for review of the disputed circumstances to the
Board of Trustees. Upon revi ew of such inf01mation, the Board of Trustees shall attempt
to resolve the dispute.
19.2 If the Board of Trustees' resolution to the dispute is deemed unsatisfactory, then
alternative dispute resolution through mediation or binding arbitration may be necessary.
AR TICLE 20
ENFORCEMENTOFTERMSOFAGREEMENT
20.1 The Board of Trustees may enforce the terms of this Agreement.
20.2 In the event legal action is initiated to enforce any term or provision of this
Agreement against any present or previous Participating Employer, the prevailing party
shall receive such reimbursement of costs as the court deems r easonable for attorneys'
fees and costs related to the relevant legal action.
ARTICLE21
DEFAULT
21.1 If any Participating Employer fails to perform any term or condition of this Agreement
and such failure continues for a period of sixty (60) days after the Board of Trustees has
given the Participating Employer written notice describing such failure, the Participating
Employer shall be considered in default.
21.2 Upon default, the Board of Trustees may immediately cancel the Participating
Employer's participation in the Health Care Program without additional notice or
exercise some other remedy otherwise provi ded by law.
74234347.6 0053138-0000J 10 RES.A Page 106 of 171
21.3 The rights and remedies of the Board of Trustees are cumulative in nature and pursuit of
any pru1icular remedy shall not be deemed an election of remedies or a waiver of any
other remedies available hereunder or otherwise available by law.
ARTICLE22
NO WAIVERS
No waiver or forbearance of a breach of any covenant, term, or condition of this
Agreement shall be construed to be a waiver or forbearance of any other or subsequent breach of
the same or of any other covenant, term or condition, and the acceptance of any performance
hereu nder, or the payment of any s um of money after the same has become due or at a time when
any other default exists hereunder, shall not constitute a waiver or right to demand payment of all
sums owing or a waiver of any other default then or thereafter existing.
ARTICLE23
CONTRACT MANAGEMENT
The Health Care Program shall designate a person to whom the State Risk Manager shall
forward legal process served upon the Risk Manager; The A WC Chief Executive Officer
(designee or successor). The Health Care Program Director shal l be responsible for and
shall be the con tact person for all communications regarding the performance of this
Agreement.
ARTICLE24
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by
reference s hall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder conforms
to the requirements of applicable law and the fundamental purpose of this Agreement, and to this
end the provisions of this Agreement are declared to be severable.
ARTICLE25
COUNTERPART COPIES
This Agreement may be signed in counterpart or duplicate copies and any signed
counterpart or duplicate copy shall be equivalent to a signed original for all purposes.
7423434 7.6 0053138·0000 I 11 RES.A Page 107 of 171
ARTICLE26
HEADINGS
The Article and Section headings in this Agreement are inserted for convenience only
and are not intended to be used in the interpretation of the contents of the Articles and Sections
they introduce.
ARTICLE27
AGREEMENTCO~LETE
This Agreement and the documents referenced herein contains all the terms and
conditions agreed to by the parties. No other understandings, oral or otherwise, regardi ng the
subject matter of this Agreement shall be deemed to exist or to bind the parties h ereto.
[Si g nature page follow s]
74234347.6 0053 138-00001 12 RES.A Page 108 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4999
Date:
October 2, 2013
Department:
Planning and Development
Attachments:
Res 4999
Resolution No. 4920
Budget Impact:
$0
Administrative Recommendation:
Finance Committee to recomend that City Council adopt Resolution No. 4999.
Background Summary:
The City Council passed Resolution No. 4920 on February 26, 2013 amending the City’s
fee schedule for certain permit fees and park impact fees for development projects
within the City’s catalyst area (see map with Resolution No. 4920). The resolution was
structured to require that all necessary permits be approved in order for a project to avail
themselves of the fee reductions. Staff is recommending a modification that completed
applications be submitted for a development project prior to December 31, 2013 rather
than require a project by approved. This allows a project to be submitted and not have a
rushed review or put the City in a position of not having adequate time to review the
project but still have the advantage of the fee reductions. An applicant is still making a
significant investment in a project through architectural, engineering, survey, and other
consultant costs to submit a completed application to the City.
Reviewed by Council Committees:
Planning And Community Development Other: Planning, Legal
Councilmember:Partridge Staff:Chamberlain
Meeting Date:October 7, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 110 of 171
RESOLUTION NO. 4 9 9 9
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
RESOLUTION 4920 RELATED TO TEMPORARY
REDUCTION OF CERTAIN FEES BY CHANGING
THE ELIGIBILITY DATE
WHEREAS, On February 26, 2013, the City Council adopted Resolution
4920, which temporarily reduced certain development-related fees for
applications that were permitted before the end of 2013; and
WHEREAS, while the City still intend to incentivize near-term investment,
it believes that its goals will be met if an application submittal is complete by the
end of 2013, even if the permits have not been issued.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows.
Section 1. That Section 4 of Resolution No. 4920 is amended to read
as follows:
Section 4 That the modifications to the City's Master Fee
Schedule shall only be made available to those development projects on
the aforementioned "catalyst properties" that have received submitted
complete applications for all necessary and required development
approvals from the City, including planning approval, environmental review
approval, building permit approval, and engineering approval, inclusive of
facilities extension agreement approval. The determination of
completeness shall be determined in accordance with Chapter 14.06
ACC.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Resolution No.4999
October 1, 2013
Page 1 of 2
RES.B Page 111 of 171
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 12013
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST.
Danielle E. Daskam, City Clerk
APPRgVED AS TO FORM-
el B Heid,Attorney \
Resolution No 4999
October 1, 2013
Page 2 of 2
RES.B Page 112 of 171
RESOLUTION NO. 4 9 2 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, TEMPORARILY
REDUCING BUILDING, PLANNING AND
ENGINEERING RELATED FEES AND TEMPORARILY
REDUCING PARK IMPACT FEES (PIF) FOR THE
PERIOD FROM THE EFFECTIVE DATE OF THIS
RESOLUTION THROUGH DECEMBER 31, 2013, FOR
DEVELOPMENT PROJECTS ON CERTAIN REAL
PROPERTY DESCRIBED HEREIN FOR WHICH
COMPLETED APPLICATIONS HAVE BEEN
SUBMITTED
WHEREAS, the City of Aubum has previously taken substantive steps to
promote redevelopment of Downtown Auburn including but not limited to the
preparation of an Environmental Impact Statement (EIS), obtainment of a
Regional Center designation from the Puget Sound Regional Council and the
preparation and approval of design guidelines and standards; and
WHEREAS, despite ongoing economic impacts from the Great Recession,
there is current real and substantive interest from private sector development
parties in the development of residential, retail and office development in
Downtown Auburn; and
WHEREAS, the City of Auburn desires to promote and incentivize private
sector development investment in its downtown core to realize future property tax
and sales tax benefits to the citizens of Auburn from currently undeveloped and
underdeveloped properties in said downtown core; and
WHEREAS, the City of Aubum City Council is able under current state
and local regulations to make adjustments to certain fees charged to private
sector development interests and more specifically to fees charged for building
Resolution No. 4920
February 26, 2013
Page 1 of 5RES.B Page 113 of 171
review, planning review and engineering review including the facility extension
agreement process and for park impacts fees; and
WHEREAS, the City of Auburn believes that the aforemerrtioned fee
adjustments will be a major factor in enticing private sector development interests
to commit to developing on certain parcels in Downtown Auburn; and
WHEREAS, the City of Auburn believes that the period of availability for
the aforementioned fee adjustments should be limited to no later than December
31, 2013 and that such limitation will help spur near-term private sector
development investment; and
WHEREAS, there are certain "catalyst properties" in the Downtown Core
whose redevelopment will in addition to increasing property and sales tax
collections in the Downtown Core act as an impetus to future downtown
development and redevelopment through a substantive increase in downtown
residents and employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. That the City's Master Fee Schedule shall be modified to
authorize a seventy-five percent reduction in fees charged by the City of Auburn
for building review, planning review and engineering review inclusive of the
facilities extension agreement process applicable only to those parcels of land
specified as the "catalyst properties" in Section 3.
Section 2. That the City's Master Fee Schedule shall be modified to
authorize a seventy-five percent reduction in park impact fees (PIF) charged by
Resolution No. 4920
February 26, 2013
Page 2 of 5RES.B Page 114 of 171
the City of Auburn, applicable only to those parcels of land specified as the
catalyst properties" in Section 3.
Section 3. That the following parcels of land shall be considered "catalyst
properties" (Exhibit "A") in the City's Downtown Core and shall be eligible for
application of the aforementioned fee adjustments:
Parcel No. 7815700115
Parcel No. 7815700110
Parcel No. 7815700095
Parcel No. 7815700135
Parcel No. 7815700240
Parcel No. 7815700225
Parcel No. 7815700250
Parcel No. 7815700265
Parcel No. 7815700380
Parcel No. 7815700370
Parcel No. 7815700390
Parcel No. 7815700410
Parcel No. 7815700325
Parcel No. 7815700326
Parcel No. 7815700327
Parcel No. 7815700310
Parcel No. 7815700305
Parcel No. 7815700300
Resolution No.4920
February 26, 2013
Page 3 of 5RES.B Page 115 of 171
Parcel No. 7815700295
Parcel No. 7815700290
Parcel No. 7815700285
Parcel No. 7815700280
Parcel No. 7815700075
Parcel No. 7815700070
Parcel No. 7815700047
Parcel No. 7815700030
Parcel No. 7815700020
Parcel No. 7815700015
Parcel No. 7815700005
Parcel No. 0492000460
Parcel No. 0492000461
Parcel No. 0492000463
Section 4. That the modifications to the City's Master Fee Schedule shall
only be made available to those development projects on the aforementioned
catalyst properties" that have received all necessary and required developmer t
approvals from the City including planning approval, environmental review
approval, building permit approval and engineering approval inclusive of facilities
extension agreement approval.
Section 5. That the modfications to the City's Master Fee Schedule
spec ed in Sections 1 and 2 of this Resolution shall expire on December 31,
2013, and the prior rates shall thereafter apply
Resolution No. 4920
February 26, 2013
Page 4 of 5RES.B Page 116 of 171
Section 6. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 7. That this Resolution shall take efFect and be in full force as
provided herein, and upon passage and signatures hereon.
Dated and Signed this 8 day of J 2013.
B
PETER B. LEWIS
MAYOR
ATTEST
Danielle E. askam, City Clerk
APPRO AS T RM:
Dani . ei , C' omey
ResoluGon No. 4920
February 26, 2013
Page 5 of 5RES.B Page 117 of 171
EXhI blt 1 r`' !_; > :`
Z r
I o 049200046'
o°
Q
oN
I
0492000463
I
J
I' I IS"1'S'I' NN' IS fSTNF
I
N I
G
C
z
y —
mI5
I J ' Q
W MAIN ST E MAIN ST
I
N o inrn o u
o o a° o° o 0 0
o 0 0i ' n o c
r
N
f m
r n n r
m Nn
M I
o o A PL SE
o
o
Q N
I J W
n ti
J I
is srsw isrsTSr.
I i li r, ro o i
N N O
s s oo2ao 0 0 0 o° ,
h
J J
m ^ Q
7 15$ 7003 5ono
7615700250 o o M "''
o 0
0 7 15700326
N
n
O
i
I N l
J
78157 01265
77315700 r7
I
ND S"T SbV V'll R tiP.
a,s o 0 0
J W
r anNS r rt > s w
C J'S70 39fl
SjS, 781570041
i
RD ST SW
Parcels of In[cres:
Other Parcels
Infoi'rnn[mo•Aiowitialo a,nmmli'rlri'rnrrpm,- .
v H:i :tlr, .mrn.•rr,.nily rp .r
i ...
RES.B Page 118 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4991
Date:
September 25, 2013
Department:
Finance
Attachments:
Res 4991 and Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council approve Resolution No. 4991
Background Summary:
The City needs to conduct a Wildlife Habitat Assessment at the Auburn Municipal Airport
and would like to enter into a contract with Mead & Hunt, Inc. Contract is attached for
review and discussion.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:October 7, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 119 of 171
RESOLUTION NO. 4 9 9 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND MEAD & HUNT,
INC., FOR A WILDLIFE AND HABITAT ASSESSMENT AT
THE AUBURN MUNICIPAL AIRPORT
WHEREAS, The City needs to conduct a Wildlife Habitat Assessment at the
Auburn Municipal Airport; and
WHEREAS, as provided for in Chapter 39.80 of the Revised Code of
Washington, the City conducted a quality based selection, advertising, and negotiation
process, and recommends that the City enter into a contract with Mead & Hunt, Inc.;
and
WHEREAS, it is in the public interest for the parties to enter into an agreement
for these services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and City Clerk are hereby authorized to execute an
Agreement between the City and Mead & Hunt, Inc., in the amount of Sixty Four
Thousand, Five Hundred Dollars and no cents ($64,500 00), (sales tax not applicable),
to conduct a Wildlife Habitat Assessment at the Auburn Municipal Airport, which
agreement shall be in substantial conformity with the agreement attached hereto and
incorporated herein by this reference
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Resolution No. 4991
September 23, 2013
Page 1 of 2DI.A Page 120 of 171
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of 2013
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST-
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
F- 44
Da i e 60 Att rney
Resolution No. 4991
September 23, 2013
Page 2 of 2DI.A Page 121 of 171
AGREEMENT FOR PROFESSIONAL SERVICES
Wildlife Hazard Assessment
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Mead & Hunt, Inc. whose address is 6501 Watts Road, Madison,
Wisconsin 53719, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY All work under this Agreement shall be completed by
December 2015.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed sixty-four thousand
five hundred dollars ($64,500 00), sales tax not applicable.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 1 of 18
DI.A Page 122 of 171
CONSULTANT shall invoice the City monthly based on work performed, with the
final payment to be made upon completion and CITY acceptance of the final report.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the performance
of any work under this AGREEMENT without prior written permission of the CITY No
permission for subcontracting shall create, between the CITY and subcontractor, any
contractor or any other relationship
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated and paid for by the
CONSULTANT and not the CITY
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required within one year of final
completion. The CONSULTANT shall perform its services to conform to generally-
accepted professional standards and the requirements of the CITY
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or acceptance
of, nor payment for, any of the services shall be construed to operate as a waiver of any
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 2 of 18
DI.A Page 123 of 171
rights under this Agreement or of any cause of action arising out of the performance of
this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
negligent acts, errors or omissions of the CONSULTANT in performance of this
Agreement, except for injuries or damages caused by the sole negligence of the CITY
Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24 115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence
of the CONSULTANT and the CITY, its officers, officials, employees, and volunteers,
the CONSULTANT 's liability, including the duty and cost to defend, hereunder shall be
only to the extent of the CONSULTANT 's negligence. It is further specifically and
expressly understood that the indemnification provided herein constitutes the
CONSULTANT 's waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification. This waiver has been mutually negotiated by
the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 3 of 18
DI.A Page 124 of 171
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity
CONSULTANT shall obtain insurance of the types and in the amounts described
below,
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000.00 per accident. Coverage shall be written
on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000.00 each occurrence, $2,000,000 00 general
aggregate. The CITY shall be named as an insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 4 of 18
DI.A Page 125 of 171
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 00 per claim and
1,000,000.00 policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance.
a. The CONSULTANT'S insurance coverage shall be primary insurance with
respect to the CITY Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A- VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 5 of 18
DI.A Page 126 of 171
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated, prepared
or obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN.
In addition, the CONSULTANT agrees to maintain all books and records relating to its
operation and concerning this Agreement for a period of six (6) years following the date
that this Agreement is expired or otherwise terminated. The CONSULTANT further
agrees that the CITY may inspect any and all documents held by the CONSULTANT
and relating to this Agreement upon good cause at any reasonable time within the six
6) year period. The CONSULTANT also agrees to provide to the CITY, at the CITY'S
request, the originals of all drawings, documents, and items specified in this Section and
information compiled in providing services to the CITY under the terms of this
Agreement.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 6 of 18
DI.A Page 127 of 171
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 7 of 18
DI.A Page 128 of 171
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1 This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 8 of 18
DI.A Page 129 of 171
13.4 The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13 5 This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party
137 The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13 8 If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Laura Morland on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Mead & Hunt, Inc
Attn. Bill Thomas Attn. Rick Jones
25 W Main Street 1743 Wazee Street, Suite 400
Auburn WA 98001 Denver, CO 80202
Phone: 253-288-3142 Phone. 303-825-8844
Fax: 253-288-3132 Fax: 303-825-8855
E-mail: bthomas(d)auburnwa.gov E-mail: rick iones LDmeadhunt.com
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 9 of 18
DI.A Page 130 of 171
13.10 All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly
given if mailed by certified mail, return receipt requested, and addressed to the address
for the party set forth in 13 9 or if to such other person designated by a party to receive
such notice It is provided, however, that mailing such notices or communications by
certified mail, return receipt requested is an option, not a requirement, unless
specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13 11 This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
14 CONSULTANT will bill the CITY monthly, according to the payment
method set forth in the Contract, with net payment due in thirty (30) days. The quoted
fee will control until it is amended. Past due balances shall be subject to an interest
charge at a rate of 1-1/2% per month. In addition, CONSULTANT may, after giving
seven (7) days' written notice, suspend service under any agreement until the CITY has
paid in full all amounts due for services rendered and expenses incurred, including the
interest charge on past due invoices.
15 The term "Confidential Information" means information marked or designated
by CONSULTANT or CITY as confidential. Confidential Information includes, but is not
limited to, ideas, specifications, techniques, models, data, programs, documentation,
processes, know-how, and financial and technical information. CITY and CONSULTANT
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 10 of 18
DI.A Page 131 of 171
shall not, during the term of this agreement or after the termination of this agreement for
a period of two (2) years disclose any Confidential Information to any person or entity,
or use any Confidential Information to any person or entity, or use any Confidential
Information for the benefit of CITY or CONSULTANT as the case may be, or any other
person or entity, except with the prior written consent of CONSULTANT or CITY, as the
case may be, or as required by law CONSULTANT acknowledges that the CITY is
subject to Washington's Public Records Act (Chapter 42.56 RCW ) If the CITY receives
a request for records that contain Confidential Information, it will notify the
CONSULTANT of the request and will give CONSULTANT ten working days to obtain
an injunction preventing the release. CITY will cooperate with CONSULTANT in
protecting Confidential Information, but will not initiate litigation. If release of records
containing Confidential Information is ordered by a court of competent jurisdiction,
CONSULTANT shall be responsible for all fines and penalties assessed against the
City
16. The CITY agrees to clarify and define project requirements and to provide
such legal, accounting and insurance counseling services as may be required for the
project.
17 CONSULTANT intends to serve as the CITY's professional representative for
those services as defined in this agreement and to provide advice and consultation to
the CITY as a professional. Any opinions of probable project costs, reviews and
observations, and other decisions made by CONSULTANT for the CITY are rendered
on the basis of experience and qualifications and represent the professional judgment of
the CONSULTANT However, the CONSULTANT cannot and does not guarantee that
proposals, bids or actual project or construction costs will not vary from the opinion of
probable cost prepared by it.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 11 of 18
DI.A Page 132 of 171
18. This agreement shall not be construed as imposing upon or providing to
CONSULTANT the responsibility or authority to direct or supervise construction means,
methods, techniques, sequence, or procedures of construction selected by the
contractors or subcontractors or the safety precautions and programs incident to the
work of the contractors or subcontractors.
CITY OF AUBURN
Peter B. Lewis, Mayor
Date
ATTEST
Danielle E. Daskam, City Clerk
APPROV S T ORM:
Daniel B Heid, City Attorney
Mead & Hunt, Inc.
BY
Title.
Federal Tax ID #
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 12 of 18
DI.A Page 133 of 171
EXHIBIT A
Scope of Work
AGREEMENT#' TASK#'
CONSULTANT Mead & Hunt, Inc.
PROJECT Name: Wildlife Hazard Assessment
The general provisions and clauses of the Agreement referenced above shall be in full force
and effect for this Task Assignment.
Location of Project: Auburn Municipal Airport
Maximum Amount Payable per this Task Assignment: $64.500.00, sales tax not applicable
Completion Date: Completion of draft Wildlife Hazard Assessment within 14 months of Notice
to Proceed.
Scope of Work:
Mead & Hunt to conduct a Wildlife Hazard Assessment (WHA) at Auburn Municipal Airport
S50) in accordance with Federal Aviation Regulation (FAR) Part 139.337 (e) and (f). FAR Part
139 337(a) defines a Wildlife Hazard Assessment as an ecological study conducted by a
qualified wildlife hazard damage management biologist in accordance with FAA Advisory
Circular 150/5200-36A. All technical activities associated with the proposed WHA would be
overseen by a Mead & Hunt FAA-qualified wildlife hazard damage biologist.
The purpose of a WHA is to provide sufficient data to complete a Wildlife Hazard Management
Plan (if determined, to be required by the FAA after completion of the WHA). Title 14 CFR
139.337 (c) (1-5) provides specific guidance regarding the development of a WHA "to ensure
that its contents are sufficient in the event that the FAA requires a new or revised WHMP."
Following the completion of the 12-month monitoring cycle, Mead & Hunt staff will prepare a
wildlife hazard assessment (WHA) report in accordance with 14 CFR 139.337 The WHA
reports on the avian and mammalian species identified during site monitoring activities and
identifies the frequency, seasonal and behavioral activities, and locations of wildlife activity and
attractants in relation to the airport. The completed WHA report will include the necessary
elements of a WHA as outlined in Title 14 CFR 139.337 and prioritized recommendations for
mitigating the hazardous wildlife attractants identified.
Based on the results of the WHA, the FAA determines whether a Wildlife Hazard Management
Plan (WHMP) is required. If the FAA determines a WHMP is necessary, the results of the WHA
serve as the scientific basis for developing and implementing the WHMP The WHMP
designates specific duties and responsibilities for implementing the management measures
Consultant Invoices
Agreement No.AG-C-xxx
Page 13 of 26
DI.A Page 134 of 171
recommended in the WHA. These regulations are set forth in 14 CFR 193.337 (f) regarding the
preparation of a WHMP Completion of the WHMP is not included in this scope.
Scope of Services
Mead & Hunt's project approach will use the previously developed data to the greatest extent
practicable. We will refer to recently prepared environmental studies associated with ongoing
airport improvements to inform our study design, and we work closely with airport staff to build
upon the existing data. Upon authorization from the City of Auburn, Mead & Hunt will perform
the following tasks:
Task 1: Project Initiation and Kick-off
1A. Project Kick-off Meeting
To initiate the project, Mead & Hunt team members will facilitate a kick-off meeting with airport
representatives. We will discuss the airport's current wildlife hazard management activities,
project schedule, reporting and communication protocol, site access and security requirements,
site-specific issues associated with the WHA and any other pertinent issues. Before the
meeting, the Mead & Hunt team will review existing wildlife hazard data for the airport. The team
will also review previously developed habitat or wildlife studies developed locally for airport
projects or other projects within an approximately five-mile radius of aircraft movement areas.
Following the kick-off meeting, the Mead & Hunt team will perform an airport reconnaissance
visit with airport staff to identify,
On-site and off-site monitoring locations to include in the study design
Any maintenance activities or short-term actions that the airport staff can implement to
reduce hazards prior to completion of the WHA study
1 B. Obtain Security Clearance and Necessary Training
Based on conversations with airport staff, Mead & Hunt understands that project team members
will obtain appropriate security clearances and driver training to enable them to conduct project
activities within the Aircraft Operations Area (AOA) without an escort. Team members have
extensive experience working in an aviation environment. Prior to the first monitoring event,
project biologists will obtain driver training and undergo security screening sufficient to gain
access within the AOA.
1C Prepare Study Design
Based on the data review and site visit, the Mead & Hunt team will prepare a project-specific
study design to meet statutory requirements. The FAA and USDA-APHIS-WS recommend the
following standardized survey procedures to provide an objective assessment of hazardous
wildlife in the airport environment that can be repeated in future years for comparative purposes:
The establishment of standardized survey points throughout the AOA. Additional
survey points may be established in nearby off-airport areas suspected of attracting
birds or other potentially hazardous species that could move across the AOA.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 14 of 18
DI.A Page 135 of 171
Standardized surveys and bird counts (at least twice-monthly)
Specialized surveys, as needed, to document the presence of mammals. Two small
mammal surveys and two large mammal surveys (i.e., spotlight surveys) will be
conducted during the 12-month WHA.
The study design prepared by Mead & Hunt will include, at minimum, the following data:
Definition of study area, including items identified in FAA AC 150/5200-33B and 14
CFR 139.337, such as the general area; AOA, critical zone; and approach, departure
and circling airspace
Frequency and schedule for biological monitoring to address daily cycles, seasonal
variations, etc.
A map or aerial photography and grid to identify monitoring locations (usually 10 to 15
locations)
Project-specific recording and reporting protocols and forms
The Mead & Hunt team will provide City staff with a draft study design document for review and
comment within 10 days of the project kick-off meeting, and we will incorporate one round of
comments. A final study document will be provided within one week of the receipt of comments
from City staff.
Task 1 Deliverables:
Preparation for, attendance and documentation of project kick-off meeting and initial
site visit
Participation in security clearance and training activities
Draft and final study design documents
Task 2: Perform and Document Biological Studies
As described in FAA Part 139.337 (c)(2), a WHA must include the "identification of the wildlife
species observed and their numbers, locations, local movements, and daily and seasonal
occurrences." In most cases, a 12-month assessment is required to identify seasonal patterns
of activity for birds and other wildlife inhabiting the airport and surrounding environs.
We will perform twice-monthly monitoring events, plus four mammal monitoring surveys, for a
total of 28 monitoring events, throughout the course of the biological study The bimonthly
surveys will be performed by our locally based team members from Raedeke Associates, who
are knowledgeable of local conditions. Raedeke Associates is based in Seattle, approximately
40 minutes from S50 Survey protocols and data will be overseen by a Mead & Hunt qualified
biologist, who will participate in select monitoring events.
Initial Monitoring Event
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 15 of 18
DI.A Page 136 of 171
The initial monitoring event will be conducted with Mead & Hunt's qualified wildlife biologist and
Raedeke Associates. A brief survey memo will be provided to summarize the results of the initial
site review or to identify necessary changes to the proposed study design or protocols.
Twice-monthly Surveys
Wildlife biologists from Raedeke Associates will perform twice-monthly surveys to record the
presence, extent and movement of wildlife on and near the airport. These twice-monthly surveys
will also include ongoing conversations with airport staff. Each wildlife sighting will be
documented on standardized forms and maps.
To adequately identify the required information during a WHA, the Mead & Hunt team will use
standardized survey procedures that provide an objective assessment of hazardous wildlife.
Each individual or flock will be indicated on the project grid to identify the spatial distributions of
wildlife on or near the airport. Collected information can include time of observation, survey
station, species, activity, habitat type and location. Observations of nonavian species will be
recorded to identify prey base, migration patterns or other changes in behavior that could be
hazardous to aircraft.
To analyze the data, birds will be categorized into groups called guilds. Species will be placed
into guilds based on behavioral characteristics. This approach is used because behavioral
attributes predispose some wildlife species to conflicts with aircraft. Wildlife management
strategies are often selected based on their ability to exploit an animal's specific behavior(s);
therefore, species that exhibit similar behaviors generally require similar management methods.
Analyses will include calculating the quantity of birds recorded at each observation point during
surveys, seasonal and daily patterns, habitat use, species activity, guild abundance and
frequency of occurrence recorded during twice-monthly surveys.
Small Mammal Surveys
Although Mead & Hunt will record data pertaining to small mammals during the twice-monthly
monitoring events, we will also perform two small mammal surveys. These dedicated surveys
typically consist of 50 monitoring stations (trap lines) spaced at approximately 10- to 20-meter
intervals with a small mammal trap set at each station. These transects will be established in
the various types of habitat present at the airport. Our team will perform two small mammal
surveys, with each survey including a three-day data collection effort. The data collected will
identify the number of mammals captured, trap station, species, activity, habitat use, grid
location and type of trap. The team's qualified wildlife hazard damage biologist will direct
activities associated with the small mammal surveys.
Large Mammal Surveys
Two large mammal surveys will be performed. Spotlight surveys will be performed at night along
a predetermined route, which usually includes areas near the runways and more remote areas
of the airport property Observations typically begin at least 30 minutes after sunset and
conclude several hours later The data collected will include species, activity, habitat use and
grid location.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 16 of 18
DI.A Page 137 of 171
Deliverables:
Documentation of twice-monthly monitoring events and recommendations for airport
staff responsible for wildlife hazard management
Task 3: Prepare Wildlife Hazard Assessment Report
FAR Part 139 specifies the topics that must be addressed in a WHA report. Although wildlife
hazard management practices vary according to airport based on local environmental
conditions, several types of best management practices (BMPs) can be incorporated at most
airports to reduce the potential for wildlife strikes based on the results of biological observations.
The Mead & Hunt team will include applicable strategies we have observed or developed while
working at other airports, as well as site-specific strategies based on field observations.
Mead & Hunt will recommend and refine these general approaches/BMPs based on the results
of observations. Proposed measures will be based on sound scientific principles and safe
airport operation. We will consider unique airport circumstances and operational concerns when
recommending wildlife hazard management techniques.
Mead & Hunt will prepare a Preliminary Draft WHA for review by City staff. Following staff
review, we will incorporate one round of comments and prepare a Draft WHA for submission to
the FAA. The Mead & Hunt team will submit the draft WHA to FAA staff and respond to
questions or comments. We will incorporate up to one round of FAA comments within two
weeks of receipt and prepare a final WHA report.
Deliverables:
Preliminary draft WHA report
Draft WHA report
Final WHA report
Responsibilities of City of Auburn
Our Scope of Services and Compensation are based on Auburn Municipal Airport performing or
providing the following:
A designated representative with complete authority to transmit instructions and
information, receive information, interpret policy, and define decisions.
Provide access to adjacent properties if necessary
Access to the project site.
Available data, drawings, and information related to the project.
Review of draft-final plans and specifications within 2 weeks of receipt.
Protection of Mead & Hunt-supplied digital information or data, if any, from
contamination, misuse, or changes.
Project Schedule
Agreement for Professional Services
W Idlife Hazard Assessment
September 18, 2013
Page 17 of 18
DI.A Page 138 of 171
Mead & Hunt will provide City staff with a complete WHA report within one month of monitoring
completion (month 13). We anticipate both the City and the FAA will review project reports
within appropriate timeframes, and we will provide a revised draft within two weeks of comment
receipt from each agency.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 18 of 18
DI.A Page 139 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Century West Task Order
Date:
September 30, 2013
Department:
Finance
Attachments:
Task Assignment
Budget Status Sheet
Budget Impact:
$0
Administrative Recommendation:
Recommendation to move Task Assignment #435-2013-001 on to City Council for
approval.
Background Summary:
On September 16, 2013 the City Council authorized Ordinance No. 6473, which
allocated funding for engineering design services for proposed improvements at Auburn
Municipal Airport to include crack seal and slurry seal of the airfield.
At this time, City staff is seeking City Council approval of Task Assignment #435-2013-
001 in the amount of $110,000 which engages Century West Engineering, as the City’s
‘on-call’ airport planning and engineering firm, to proceed with this design phase of the
project.
Project funding is through a Federal Aviation Administration (FAA) grant of $100,000.00
with a 5% City and 5% State match ($5,000.00 each).
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Staff:Coleman
Meeting Date:October 7, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 140 of 171
EXHIBIT A
TASK ASSIGNMENT
AGREEMENT #: TASK #: 435-2013-001
CONSULTANT: Century West Engineering
PROJECT #/Name: Asphalt Rehabilitation and Seal Coat
The general provisions and clauses of the Agreement referenced above shall be in full force and
effect for this Task Assignment.
Location of Project: Auburn Municipal Airport
Maximum Amount Payable per this Task Assignment: $ 110,000.00
Completion Date: October 31, 2014
Scope of Work:
The scope of this project is to provide engineering design services for proposed improvements
at Auburn Municipal Airport to include crack seal and slurry seal of airfield.
Approvals
Consultant Project Manager:
Signature: Date:
City Project Manager:
Signature: Date:
City Mayor, if Task Assignment is over $5,000:
Signature: Date:
DI.B Page 141 of 171
1 of 1
Project No: CPxxxx Project Title:
Project Manager: Jamelle Garcia
Initiation/Consultant Agreement
Initiation Date: _________ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20132014 Future Years Total
FAA Grant -$ 100,000.00$ 237,500.00$ -$ 337,500.00$
435 Fund - Airport - 5% contribution - 5,000.00 13,750.00 - 18,750.00
WSDOT - State - 5% grant **- 5,000.00 13,750.00 - 18,750.00
Total- 110,000.00 265,000.00 - 375,000.00$
Activity PriorYears 2013 2014 FutureYears Total
BUDGET STATUS SHEET
Asphalt Rehabilitation and Seal Coat
Date: August 30, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Activity Prior Years 2013 2014 Future Years Total
Design Engineering - City Costs -$ -$ -$ -$ -$
Design Engineering - Consultant Costs - 110,000.00 - - 110,000.00
Construction Estimate - - 265,000.00 - 265,000.00
Project Contingency (15%)- - - - -
Construction Engineering - City Costs - - - - -
Construction Engineering - Consultant Costs - - - - -
Total- 110,000.00 265,000.00 - 375,000.00$
Prior Years 20132014 Future Years Total
*435 Funds Budgeted ( )-$ (110,000.00)$ (265,000.00)$ -$ (375,000.00)$
435 Funds Needed-$ 110,000.00$ 265,000.00$ -$ 375,000.00$
435 Fund Project Contingency ( )- - - - -
435 Funds Required - - - - -
* ( # ) in the Budget Status Sections indicates Money the City has available.
** WSDOT - State 5% grant. If the State grant is not received in 2013, the Airport Fund contribution will increase from 5% to 10%.
435 Airport Budget Status
DI.B Page 142 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Symphony Orchestra Contracts
Date:
September 25, 2013
Department:
Finance
Attachments:
Contracts
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For discussion only, Auburn Symphony performance requirements per the contracts.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:October 7, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 143 of 171
AUBURN
All&G,I JN
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR TOURISM PROMOTION SERVICES
THIS CONTRACT is made and entered into on the .Jf day of
20_, by and between the CITY OF AUBURN, a municipal corpora on of the St to of
Washington, hereinafter referred to as the "City," and the AUBURN SYMPHONY ORCHESTRA,
a not-for-profit corporation organized pursuant to 26 U.S.C. 501(C)(3), hereinafter referred tows
the"Service Provider," on the following terms and conditions.
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination, and
WHEREAS, there are activities located and occurring within the corporate boundaries of
the City the promotion of which would be beneficial to the City and to the residents and
businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the Service
Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the success of
such activities by informing people about them encouraging people to attend and attracting
tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism it would
be advantageous for the City to contract with the Service Provider for promotional services in
connection therewith.
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS
1 SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall provide tourism
expansion services to the City through general support and through special marketing
programs as follows:
a. Listing the City of Auburn as the concert sponsor and including the City of
Auburn in advertisements for such events.
b. Develop brochures and pamphlets advertising the events including the City of
Auburn as the home venue of the orchestra
c. The Service Provider shall provide the City with their invoice a report with
audience statistics, including zip code demographics of ticket buyers, and copies
of all print/media and any KING.FM schedules. .
d. The Service Provider shall perform a Winter Chamber Concert performance on
February 24, 2013
2. TERM OF CONTRACT The Term of this Contract shall be from date of signing through
February 25, 2013.
2013 Auburn Symphony Orchestra Contract
Page 1 of 4
DI.C Page 144 of 171
3. COMPENSATION TO SERVICE PROVIDER: Upon receipt of a billing statement from the
service Provider detailing the performance tasks completed in advance of the payment
dates specified herein the City pay to the Service Provider as compensation for the 2013
services described above the total amount of Eighteen Thousand Seven Hundred and
Fifty Dollars ($18,750.00).
4 RECORDS INSPECTION AND AUDIT All compensation payments shall be subject to
the adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under
this Contract shall be subject to inspection and audit by the City for a period of up to three
3 years from the final payment for work performed under this Contract:
5 CONTRACT ADMINISTRATION This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or
designee on behalf of the City Any written notices required by terms of this Contract shall
be served or mailed to the following addressees unless, changed by written notice to the
other party
If to the City City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider Auburn Symphony Orchestra; PO Box 2186, Auburn WA 98071
6. NOTICES All notices or communications permitted or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered in
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract
7 INSURANCE. The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less
than the amounts set forth herein below The Service Provider shall furnish evidence
satisfactory to the City of all such policies During the term hereof the Service Provider shall
take out and maintain in full force and effect the following insurance policies.
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,000,000.00 combined single limit for
personal injury death or property damage in anyone'occurrence.
b. Such workmen s compensation and other similar insurance as may be required by
law
8. INDEMNIFICATION The Service Provider shall indeninify.`and hold harmless the City and
its officers agents and employees or any of them from any and all claims actions suits
liability loss costs expenses and damages of any nature whatsoever by any reason of or
arising out of the negligent act or omission of the Service Provider its officers agents
employees or any of them relating to or arising out of the performance of this Contract. If a
final judgment is rendered against the City its officers agents employees and or any of therm
or jointly against the City and the Service Provider and their respective officers agents and
employees or any of them the Service Provider shalt satisfy the same to the extent that
such judgment was due to the Service Provider s negligent acts or omissions
9. RESTRICTION AGAINST ASSIGNMENT Service Provider shall not assign this Contract or
any interest herein nor any money due or to become due hereunder without first obtaining
2013 Auburn Symphony Orchestra Contract
Page 2 of 4
DI.C Page 145 of 171
the written consent of the City nor shall the Service Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City.
10 AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
writing signed by the party or parties to be bound oL such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract.
11 TERMINATION AND SUSPENSION: Either party may terminate this Contract upon Ninety
90 days written notice to the other party It is provided however that if the Service Provider
has performed services pursuant to the Contract the Service Provider shall be
compensated for such services in accordance wdh the rate of compensation provided
herein.
12. PARTIES IN INTEREST This Contract shall be binding upon and the benefits and
obligations provided for herein shall inure to and bind the parties hereto and their
respective successors and assigns provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Contract This Contract is for the
exclusive benefit of the parties hereto and it does not create a contractual relationship with
or exist for the benefit of any third party including 'contractors sub contractors and their
sureties.
11 COSTS TO PREVAILING PARTY In the event of litigation or other legal action to enforce
any rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
14 APPLICABLE LAW This Contract and the rights of the parties hereunder shall be governed
by the interpreted in accordance with the laws of'the State of Washington and venue for
any action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services
15. CAPTIONS HEADINGS AND TITLES: All captions heading's or titles in the paragraphs or
sections of this Contract are inserted for convenience'of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine femirfine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been drafted
by mutual agreement of the parties
16. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If
any provision hereof is found by a court of competent jurisdiction to be illegal or invalid of
not applicable to any person or circumstance for any reason whatsoever such illegality
invalidity or non applicability shall not affect the legality or validity of the remainder of this
Contract or its applicability to other persons or circumstances
17 ENTIRE AGREEMENT This Contract contains the entire understanding of the parties
hereto in respect to the transactions contemplated hereby and supersedes all prior
agreements contracts and understandings between the parties with respect to such subject
matter
2013 Auburn Symphony Orchestra Contract
Page 3 of 4
DI.C Page 146 of 171
18. COUNTERPARTS: This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
IN WITNESS WHEREOF the parties hereto have
FB
Contract to be executed
effective the day and year first set forth above
AUBURN SYMPHONY ORCHESTRA CITY OF A
Peter B. Lewis, Mayor
Title: Maoa sFe
Date. /' 36 - 13 Date:
FEB 4 2013
ATTEST
Danielle Daskam, City Clerk
APP VE O F
9
Daniel B. Heid, City Attorney
2013 Auburn Symphony Orchestra Contract
Page 4 of 4
DI.C Page 147 of 171
CITY OF
Au
WASHINGTON
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR TOURISM PROMOTION SERVICES
THIS CONTRACT is made and entered into on the ''6 day of Ike-ry ti
20 by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereinafter referred to as the "City," and the AUBURN SYMPHONY ORCHESTRA,
a not-for-profit corporation organized pursuant to 26 U.S.C. 501(C)(3), hereinafter referred to as
the"Service Provider,"on the following terms and conditions.
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination, and
WHEREAS, there are activities located and occurring within the corporate boundaries of
the City the promotion of which would be beneficial to the. City and to the residents and
businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the Service
Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the success of
such activities by informing people about them encouraging people to attend and attracting
tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism it would
be advantageous for the City to contract with the Service Provider for promotional services in
connection therewith.
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS:
1 SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall provide
tourism expansion services to the City through general support and through special
marketing programs as follows:
a. Listing the City of Auburn as the concert sponsor and including the City of
Auburn in advertisements for such events.
b. Develop brochures and pamphlets advertising the events including the City of
Auburn as the home venue of the orchestra.
c. The Service Provider shall provide the City with their invoice a report with
audience statistics, including zip code demographics of ticket buyers, and copies
of all print/media and any KING FM schedules.
d. The Service Provider shall perform a Winter Symphony Concert performance on
January 19 and 20, 2013.
2. TERM OF CONTRACT The Term of this Contract shall be from date of signing through
January 20, 2013.
2013 Auburn Symphony Orchestra Contract
Page 1 of 4
DI.C Page 148 of 171
3. COMPENSATION TO SERVICE PROVIDER: Upon receipt of a billing statement from the
service Provider detailing the performance tasks completed in advance of the payment
dates specified herein the City pay to the Service Provider as compensation for the 2013
services described above the total amount of Eighteen Thousand Seven Hundred and
Fifty Dollars($18,750.00).
4 RECORDS INSPECTION AND AUDIT* All compensation payments shall be subject to
the adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under
this Contract shall be subject to inspection and audit by the City for a period of up to three
3 years from the final payment for work performed under this Contract.
5. CONTRACT ADMINISTRATION: This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or
designee on behalf of the City. Any written notices required by terms of this Contract shall
be served or mailed to the following addressees unless changed by written notice to the
other party.
If to the City City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider Auburn Symphony Orchestra, PO Box 2186, Auburn WA 98071
6. NOTICES: All notices or communications permitted or rpquired to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered in
person or deposited in the United States mail postage,prepaid for mailing by certified mail
return receipt requested and addressed if to a parry of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
7 INSURANCE. The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less
than the amounts set forth herein below The Service Provider shall furnish evidence
satisfactory to the City of all such policies During the term hereof the Service Provider shall
take out and maintain in full force and effect the following insurance policies:
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,000,000.00 combined single limit for
personal injury death or property damage in anyone occurrence.
b. Such workmen s compensation and other similar insurance as may be required by
law
8. INDEMNIFICATION: The Service Provider shall indemPify and hold harmless the City and
its officers agents and employees or any of them frgm any'and all claims actions suits
liability loss costs expenses and damages of any nature whatsoever by any reason of or
arising out of the negligent act or omission of the Service Provider its officers agents
employees or any of them relating to or arising out of the performance of this Contract. If a
final judgment is rendered against the City its officers agents employees and or any of them
or jointly against the City and the Service Provider and their respective officers agents and
employees or any of them the Service Provider shall satisfy the same to the extent that
such judgment was due to the Service Provider s negligent acts or Omissions.
9. RESTRICTION AGAINST ASSIGNMENT: Service Provider shall not assign this Contractor
any interest herein nor any money due or to become due hereunder without first obtaining
2013 Auburn Symphony Orchestra Contract
Page 2 of 4
DI.C Page 149 of 171
the written consent of the City nor shall the Service'Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City
10. AMENDMENT MODIFICATION OR WAIVER: No arrrendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract-
11 TERMINATION AND SUSPENSION: Either party may terminate this Contract upon Ninety
90 days written notice to the other party It is provided however that if the Service Provider
has performed services pursuant to the Contract the Service Provider shall be
compensated for such services in accordance with the rate of compensation provided
herein.
12. PARTIES IN INTEREST: This Contract shall be binding .upon and the benefits and
obligations provided for herein shall inure to and bind the parties hereto and their
respective successors and assigns provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Contract This Contract is for the
exclusive benefit of the parties hereto and it does not create a contractual relationship with
or exist for the benefit of any third party including contractors sub contractors and their
sureties.
13. COSTS TO PREVAILING PARTY' In the event of litigation or other legal action to enforce
any rights responsibilities or obligations under this Coritract the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
14. APPLICABLE LAW' This Contract and the rights of the parties hereunder shall be governed
by the interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services.
15. CAPTIONS HEADINGS AND TITLES: All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine feminine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shaI0not be affected by
any determination as to who is the drafter of this Contract this Contract having been drafted
by mutual agreement of the parties.
16. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If
any provision hereof is found by a court of competent jurisdiction to be illegal or invalid or
not applicable to any person or circumstance for any reason whatsoever such illegality
invalidity or non applicability shall not affect the legality or validity of the remainder of this
Contract or its applicability to other persons or circumstances.
17 ENTIRE AGREEMENT This Contract contains the entire understanding of the parties
hereto in respect to the transactions contemplated hereby and supersedes all prior
agreements contracts and understandings between the parties with respect to such subject
matter
2013 Auburn Symphony Orchestra Contract
Page 3 of 4
DI.C Page 150 of 171
18. COUNTERPARTS: This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed
effective the day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA CITY AUB
Peter B. Lewis, Mayor
Title: 1hPX i a-otaG
Date: 1 - 2 - !3 Date:DEC 2 R n12
ATTEST
Danielle Daskam,City Clerk
APPR ED
7
AS TO FORM:
n' d, ity Att n
2013 Auburn Symphony Orchestra Contract
Page 4 of 4
DI.C Page 151 of 171
AUBURN
gp.1.i,N
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR TOURISM PROMOTION SERVICES
f-
THIS CONTRACT is made and entered into on theme day of
20 jf? , by and between the CITY OF AUBURN, a munieipal corporation of the State of
Washington, hereinafter referred to as the "City," and the AUBURN SYMPHONY ORCHESTRA,
a not-for-profit corporation organized pursuant to 26 U S.0 501(C)(3), hereinafter referred to as
the"Service Provider,"on the following terms and conditions.
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination, and
WHEREAS, there are activities located and occurring within the corporate boundaries of
the City the promotion of which would be beneficial to the City and to the residents and
businesses of the City, and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the Service
Provider,here in; and
WHEREAS, a program of advertising for such events would help to insure the success of
such activities by informing people about them encouraging ,people to attend and attracting
tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism it would
be advantageous for the City to contract with the Service Provider for promotional services in
connection therewith.
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS
1 SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall provide tourism
expansion services to the City through general support and through special marketing
programs as follows,
a. Listing the City of Auburn as the concert sponsor and including the City of
Auburn in advertisements for such events.
b. Develop brochures and pamphlets advertising the events including the City of
Auburn as the home venue of the orchestra.
c. The Service Provider shall provide the City with their inyoice a report with
audience statistics, including zip code demographics of ticket buyers, and copies
of all prinUmedia and any KING FM schedufes ,
d The Service Provider shall perform a Spring Chamber Concert performance on
March 10, 2013
2 TERM OF CONTRACT The Term of this Contract shall be from date of signing through
March 11, 2013.
2013 Auburn Symphony Orchestra Contract—March
Page 1 of 4
DI.C Page 152 of 171
3. COMPENSATION TO SERVICE PROVIDER: Upon receipt of a billing statement from the
service Provider detailing the performance tasks completed in advance of the payment
dates specified herein the City pay to the Service Provider as compensation for the 2013
services described above the total amount of Eighteen Thousand Seven Hundred and
Fifty Dollars ($18,750.00).
4. RECORDS INSPECTION AND AUDIT All compensation payments shall be subject to
the adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under
this Contract shall be subject to inspection and audit by the City for a period of up to three
3 years from the final payment for work performed under this Contract.
5. CONTRACT ADMINISTRATION.This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or
designee on behalf of the City Any written notices required by terms of this Contract shalt
be served or mailed to the following addressees unless changed by written notice to the
other party
If to the City ity of Auburn,25 West Main Street, Auburn WA 98001
If to the Service Provider.A uburn Symphony Orchestra, PO Box 2186, Auburn WA 98071
6. NOTICES All notices or communications permitted or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered 16
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
7 INSURANCE. The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less
than the amounts set forth herein below The Service Provider shall furnish evidence
satisfactory to the City of all such policies During the term hereof the Service Provider shall
take out and maintain in full force and effect the following insurance policies
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,,000,000 00 combined single limit for
personal injury death or property damage in.arryone occurrence.
b. Such workmen s compensation and other similar.insurance as may be required by
law
8. INDEMNIFICATION: The Service Provider shall indemnify and hold harmless the City and
its officers agents and employees or any of them from any and all claims actions suits
liability loss costs expenses and damages of any nature whatsoever by any reason of or
arising out of the negligent act or omission of the Service Provider its officers agents
employees or any of them relating to or arising out of the performance of this Contract. If a
final judgment is rendered against the City its officers agents employees and or any of them
or jointly against the City and the Service Provider and their respective officers agents and
employees or any of them the Service Provider shall satisfy the same to the extent tha(
such judgment was due to the Service Provider s negtigent acts or omissions.
9 RESTRICTION AGAINST ASSIGNMENT Service Pr4Vider shall not assign this Contract or
any interest herein nor any money due or to become'due hereunder without first obtaining
2013 Auburn Symphony Orchestra Contract--March
Page 2 of 4
DI.C Page 153 of 171
the written consent of the City nor shall the Service Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City:
10. AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made u1
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and exteht of such amendmen(
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract:
11 TERMINATION AND SUSPENSION Either party may terminate this Contract upon Ninety
90 days written notice to the other party It is provided however that if the Service Provider
has performed services pursuant to the Contract the Service Provider shall be
compensated for such services in accordance with the rate of compensation provided
herein
12 PARTIES IN INTEREST This Contract shall be. binding upon and the benefits and
obligations provided for herein shall inure to and bind the parties hereto and their
respective successors and assigns provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Contract This Contract is for the
exclusive benefit of the parties hereto and it does not create a contractual relationship with
or exist for the benefit of any third party including contractors sub contractors and their
sureties.
13 COSTS TO PREVAILING PARTY In the event of Iitigatiorr or other legal action to enforce
any rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
14. APPLICABLE LAW This Contract and the rights of the parties hereunder shall be governed
by the interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be King County State of Washington provided however that It is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services,
15 CAPTIONS HEADINGS AND TITLES All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine femtnine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been drafted
by mutual agreement of the parties
16. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable I}
any provision hereof is found by a court of competent jurisdiction to be illegal or invalid or
not applicable to any person or circumstance for any reason whatsoever such illegality
invalidity or non applicability shall not affect the legality or validity of the remainder of this
Contract or its applicability to other persons or circumstances.
17 ENTIRE AGREEMENT This Contract contains the entire understanding of the parties
hereto in respect to the transactions contemplated hereby and supersedes all prior
agreements contracts and understandings between the parties with respect to such subject
matter
2013 Auburn Symphony Orchestra Contract--March
Page 3 of 4
DI.C Page 154 of 171
18. COUNTERPARTS. This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall'become effective When one or more
counterparts have been signed by each of the parties and delivered to tqe other party
IN WITNESS WHEREOF the parties hereto have.caused this Contract to be executed
effective the day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA ITY OF UB
aLQ—t t T((ze—
Pet B. Le is, Mayor
Title: General NlanQ ei
Date: Z' I Z — 13 Date: FEB 14 Z013
ATTEST
Danielle Daskam, City Clerk
APPR ED A TO FOR
k -
D ni Y H i , Cit rn
2013 Auburn Symphony Orchestra Contract--March
Page 4 of 4
DI.C Page 155 of 171
AUBURN
RAY 1 III.1„\
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR TOURISM PROMOTION SERVICES
It-
THIS CONTRACT is made and entered into on the d day of
20 by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereinafter referred to as the "City," and the AUBURN SYMPHONY ORCHESTRA,
a not-for-profit corporation organized pursuant to 26 U S.0 501(C)(3), hereinafter referred to as
the"Service Provider," on the following terms and conditions.
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, there are activities located and occurring withih the corporate boundaries of
the City the promotion of which would be beneficial to the City and to the residents and
businesses of the City, and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the Service
Provider,here in; and
WHEREAS, a program of advertising for such events would help to insure the success of
such activities by informing people about them encouraging people to attend and attracting
tourists to the City, and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism it would
be advantageous for the City to contract with the Service Provider for promotional services in
connection therewith.
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS
1 SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall provide tourism
expansion services to the City through general support and through special marketing
programs as follows:
a. Listing the City of Auburn as the concert sponsor and including the City of
Auburn in advertisements for such events.
b. Develop brochures and pamphlets advertising the events including the City of
Auburn as the home venue of the orchestra
c. The Service Provider shall provide the City with their invoice a report with
audience statistics, including zip code demographics of ticket buyers, and copies
of all print/media and any KING FM schedules. .
d. The Service Provider shall perform a Spring Symphony Concert performance on
April 27 and 28, 2013.
2. TERM OF CONTRACT The Term of this Contract shall be from date of signing through
April 29, 2013.
2013 Auburn Symphony Orchestra Contract—April
Page 1 of 4
DI.C Page 156 of 171
3. COMPENSATION TO SERVICE PROVIDER Upon'receipt of a billing statement from the
service Provider detailing the performance tasks completed in advance of the payment
dates specified herein the City pay to the Service Provider as compensation for the 2013
services described above the total amount of Eighteen Thousand Seven Hundred and
Fifty Dollars($18,750.00).
4. RECORDS INSPECTION AND AUDIT All compensation payments shall be subject to
the adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under
this Contract shall be subject to inspection and audit by the City for a period of up to three
3 years from the final payment for work performed under this Contract.
5 CONTRACT ADMINISTRATION:This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or
designee on behalf of the City Any written notices required by terms of this Contract shall
be served or mailed to the following addressees unless changed by written notice to the
other party
If to the CityC ity of Auburn,25 West Main Street, Auburn WA 98001
If to the Service Provider:A uburn Symphony Orchestra, PO Box 2186, Auburn WA 98071
6 NOTICES All notices or communications permitted or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered A
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
7 INSURANCE. The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less
than the amounts set forth herein below The Service Provider shall furnish evidence
satisfactory to the City of all such policies During the term hereof the Service Provider shall
take out and maintain in full force and effect the following insurance policies:
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by thZ Service Provider of its obligations
hereunder with minimum liability limits of $.1,D00,00000 combined single limit fob
personal injury death or property damage in•anyohe occurrence.
b Such workmen s compensation and other similar insurance as may be required by
law
8. INDEMNIFICATION: The Service Provider shall indemnify and hold harmless the City and
its officers agents and employees or any of them from any and all claims actions suits
liability loss costs expenses and damages of any nature whatsoever by any reason of or
arising out of the negligent act or omission of the Service Provider Its officers agents
employees or any of them relating to or arising out of the performance of this Contract. If a
final judgment is rendered against the City its officers agents employees and or any of therm
or jointly against the City and the Service Provider and their respective officers agents and
employees or any of them the Service Provider shall satisfy the same to the extent that
such judgment was due to the Service Provider s negligent acts or omissions
9. RESTRICTION AGAINST ASSIGNMENT Service Provider shall not assign this Contract or
any interest herein nor any money due or to become due hereunder without first obtaining
2013 Auburn Symphony Orchestra Contract—April
Page 2 of 4
DI.C Page 157 of 171
the written consent of the City nor shall the Service Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City;
10 AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract.
11 TERMINATION AND SUSPENSION. Either party may terminate this Contract upon Ninety
90 days written notice to the other party It is provided however that if the Service Provider
has performed services pursuant to the Contract the Service Provider shall be
compensated for such services in accordance with the rate of compensation provided
herein
12. PARTIES IN INTEREST This Contract shall be binding upon and the benefits and
obligations provided for herein shall inure to and bind the parties hereto and their
respective successors and assigns provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Contract This Contract is for the
exclusive benefit of the parties hereto and it does hot create a contractual relationship with
or exist for the benefit of any third party including contractors sub contractors and their
sureties.
r.
13. COSTS TO PREVAILING PARTY In the event of litigation or other legal action to enforce
any rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
14 APPLICABLE LAW This Contract and the rights of the parties hereunder shall be governed
by the interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services.
15. CAPTIONS HEADINGS AND TITLES. All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience, of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular,
shall include the plural and vice versa and masculine feminine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been drafted
by mutual agreement of the parties.
16. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If
any provision hereof is found by a court of competent jurisdiction to be illegal or invalid or
not applicable to any person or circumstance for any reason whatsoever such illegality
invalidity or non applicability shall not affect the legality or validity of the remainder of this
Contract or its applicability to other persons or circumstances.
17 ENTIRE AGREEMENT This Contract contains the entire understanding of the parties
hereto in respect to the transactions contemplated hereby and supersedes all prior
agreements contracts and understandings between the parties with respect to such subject
matter
2013 Auburn Symphony Orchestra Contract--April
Page 3 of 4
DI.C Page 158 of 171
18 COUNTERPARTS: This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed
effective the day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA CITY OF AUBURN
r4
Peter B. Lewis, yor
Tltle:l_aL°n-ri'ct.Q / Qha
u
Date: 3'% 3 Date: MAR 2 2 2013
ATTEST,
Danielle Daskam„City Clerk
APPROVED AS TO FORM
Daniel B Heid, City Attorney
2013 Auburn Symphony Orchestra Contract--April
Page 4 of 4
DI.C Page 159 of 171
AUBURN
WASHINGTON
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR TOURISM PROMOTION SERVICES
THIS CONTRACT is made and entered into on the 9" day of September 2013, by and
between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereinafter
referred to as the "City," and the AUBURN SYMPHONY ORCHESTRA, a not-for-profit
corporation organized pursuant to 26 U.S.C. 501(C)(3), hereinafter referred to as the "Service
Provider," on the following terms and conditions.
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, the Auburn Symphony Orchestra, with'its history of drawing attendees from
throughout the region, is experienced in cross-promotion'wilh other arts organizations and local
businesses to provide a total entertainment experience which would be beneficial to the City and
to the residents and businesses of the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism it would
be advantageous for the City to contract with the Service Provider for,promotional services in
connection therewith.
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS
1 SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall provide tourism
expansion services to the City through general support and through special marketing
programs as follows:
a Listing the City of Auburn as the concert sponsor and including the City of
Auburn in advertisements for such events.
b. Develop brochures and pamphlets advertising the events including the City of
Auburn as the home venue of the orchestra.
c. The Service Provider shall provide the City with their invoice a report with
audience statistics, including zip code demographics of ticket buyers, and copies
of all print/media and any KING FM schedules.
d. The Service Provider shall perform a Concert performance on September 15,
2013.
e. Targeted marketing outreach to the Lea Hill and Lakeland Hills neighborhoods.
I. In conjunction with the Auburn Chamber of Commerce, offer special ticket
packages to employees of local area businesses.
g. Coordinate a total entertainment package, including_dining, with local restaurants
2. TERM OF CONTRACT The Term of this Contract shall be from date of signing through
September 21, 2013.
3. COMPENSATION TO SERVICE PROVIDER: Upon receipt of a billing statement from the
service Provider detailing the performance tasks completed in advance of the payment
Auburn Symphony Orchestra Contract—September Concert
Page 1 o14
DI.C Page 160 of 171
dates specified herein the City pay to the Service Provider as compensation for the 2013
services described above the total amount of Twenty-Five Thousand Dollars and no
cents ($25,000.00).
4. RECORDS INSPECTION AND AUDIT All compensation payments shall be subject to
the adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under
this Contract shall be subject to inspection and audit by the City for a period of up to three
3 years from the final payment for work performed under this Contract.
5. CONTRACT ADMINISTRATION: This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or
designee on behalf of the City Any written notices required by terms of this Contract shall
be served or mailed to the following addressees unless changed by written notice to the
other party:
If to the City City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider: Auburn Symphony Orchestra, PO Box 2186, Auburn WA 98071
6. NOTICES: All notices or communications permitted-or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered in
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
7 INSURANCE. The Service Provider shall be responsible far maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less
than the amounts set forth herein below The Service Provider shall furnish evidence
satisfactory to the City of all such policies During the term hereof the Service Provider shall
take out and maintain in full force and effect the following insurance policies:
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service. Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,000,000.00 combined single limit for
personal injury death or property damage in anyone occurrence.
b. Such workmen s compensation and other similar insurance as may be required by
law
8. INDEMNIFICATION: The Service Provider shall indemnify and hold harmless the City and
its officers agents and employees or any of them from any and all claims actions suits
liability loss costs expenses and damages of any nature whatsoever by any reason of or
arising out of the negligent act or omission of the. Service Provider its officers agents
employees or any of them relating to or arising out of the performance of this Contract. If a
final judgment is rendered against the City its officers.agents employees and or any of them
or jointly against the City and the Service Provider and'their respective officers agents and
employees or any of them the Service Provider shall satisfy the same to the extent that
such judgment was due to the Service Provider s negligent acts or omissions.
9. RESTRICTION AGAINST ASSIGNMENT Service Provider shall not assign this Contract or
any interest herein nor any money due or to become due hereunder without first obtaining
the written consent of the City nor shall the Service Provider subcontract any part of the
Auburn Symphony Orchestra Contract—September Concert
Page 2 of 4
DI.C Page 161 of 171
services to be performed hereunder without first obtaining the written consent of the City
10, AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract.
11. TERMINATION AND SUSPENSION: Either party may terminate this Contract upon Ninety
90 days written notice to the other party It is provided however that if the Service Provider
has performed services pursuant to the Contract the Service Provider shall be
compensated for such services in accordance with the rate of compensation provided
herein.
12. PARTIES IN INTEREST, This Contract shall be binding upon and the benefits and
obligations provided for herein shall inure to and bind the parties hereto and their
respective successors and assigns provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Contract This Contract is for the
exclusive benefit of the parties hereto and it does not create a contractual relationship with
or exist for the benefit of any third party including contractors sub contractors and their
sureties.
13. COSTS TO PREVAILING PARTY: In the event of litigation or other legal action to enforce
any rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
14. APPLICABLE LAW, This Contract and the rights of the parties hereunder shall be governed
by the interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services.
15. CAPTIONS HEADINGS AND TITLES. All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine feminine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been drafted
by mutual agreement of the parties.
16. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If
any provision hereof is found by a court of competent juripdiction to be illegal or invalid or
not applicable to any person or circumstance for any reason whatsoever such illegality
invalidity or non applicability shall not affect the legality or validity of the remainder of this
Contract or its applicability to other persons or circumstances
17 ENTIRE AGREEMENT This Contract contains the entire understanding of the parties
hereto in respect to the transactions contemplated hereby and supersedes all prior
agreements contracts and understandings between the parties with respect to such subject
matter
Auburn Symphony Orchestra Contract—September Concert
Page 3 of 4
DI.C Page 162 of 171
18. COUNTERPARTS This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective-when one or more
counterparts have been signed by each of the parties and delivered to the other party
IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed
effective the day and year first set forth above:
AUBURN SYMPHONY ORCHESTRA Y OF AUB IR_
Title:
n /
0- t 61
Peter B. Lewis,
r
Mayor
Ps'L '"r
Date: /Z /' Date:
SEP 12 yM
ATTTEST(
OIQGLW S
y
9.J
Danielle Daskam, City Clerk
APPR D AS ORM'
D iel B. Heid Attorney
Auburn Symphony Orchestra Contract—September Concert
Page 4 of 4
DI.C Page 163 of 171
May 30, 2013
To: Maija McKnight, Cultural Programs
City of Auburn
From. L alenta, General Manager
Auburn Symphony Orchestra
Re: Invoice for contract between City of Auburn
Auburn Symphony Orchestra
Attached is an invoice for our tourism expansion services provided to the City of Auburn by the
Auburn Symphony Orchestra. Per our agreement in the Scope of Services we have done the
following:
Season brochure featuring the City of Auburn as Auburn Symphony's major sponsor
mailed in .July, 2012 to over 2300 area homes and businesses
C Advertising button on Lakeland Hills website
Y 40 radio spots on Classical KING-FM
Periodic announcements to our email list of over 800
Concert schedule included on regional media calendar listings
April 27-28,2013 Symphony program
Presented our spring program The Rile of Spring, at Auburn Performing Arts Center,
Saturday, April 27 at 7.30 pm and Sunday, April 28 at 2:30 pm.
Mailed a postcard reminder,that included the City-as-sponsor logo, to over 2300 households
on the symphony mailing list.
Sent a press release advertising the conceit and listing the City as sponsor to 18 print media
outlets including the Seattle and Tacoma newspapers, the Auburn Reporter, 6 broadcast
outlets, and various regional websites.
The City was prominently recognized as the sponsor-in the program including the city logo on
the cover.
Advertised in seven Reporter newspapers including two Auburn Reporter editions. The City
was highlighted at the major sponsor
City logo was included on over 450 posters distributed throughout the Puget Sand area.
Attached are examples of the above documents.
DI.C Page 164 of 171
i
i
March 14, 2013
To. Maija McKnight, Cultural Programs
City of Auburn
From: Lee Valenta, General Manager
Auburn Symphony Orchestra
Re: Invoice for contract between City of Auburn
Auburn Symphony Orchestra
Attached is an invoice for our tourism expansion services provided to the City of Auburn by the
Auburn Symphony Orchestra. Per our agreement in the Scope of Services we have done the
following:
Season brochure featuring the City of Auburn as Auburn Symphony's major
sponsor mailed in July, 2012 to over 2300 area homes and businesses
Advertising button on Lakeland Hills website for each symphony program
40 radio spots on Classical KING-FM for full symphony programs
March 10 chamber concert Behold the Bold Unrhrellaphant, 4 pm
at St Matthew Episcopal Church
Attendance was at our average of 130, including 40 children, to hear the combination
of poetry and music, narrated by author Jack Prelutsky.
Sent a flyer home with all 1", 2", and P grade students in the Auburn School District. j
Organized two all-school assemblies at Lea Hill Elementary and Ilalko with a poetry
performance by Jack Prelutsky,America's first Children's Poet Laureate.
Mailed a postcard reminder, that included the City-as-sponsor logo,to over 2300
households on the symphony mailing list.
Sent two email blasts to our list of over 850
The City was prominently recognized as the sponsor in the program including the city
logo on the cover
Organized an instrument petting zoo for the children prior to the concert.
Organized music by junior high musicians during intermission.'
Attached are examples of the above documents. '
I
DI.C Page 165 of 171
i
March G, 2013
To: Maija McKnight, Cultural Programs
City f Aub rn
From: Le V nta, General Manager'
Auburn Symphony Orchestra
Re: Invoice for contract between City of Auburn
Auburn Symphony Orchestra
Attached is an invoice for our tourism expansion services provided to the City of Auburn by the
Auburn Symphony Orchestra. Per our agreement in the Scope of Services we have done the
following:
Season brochure featuring the City of Auburn as Auburn Symphony's major sponsor
mailed in July,2012 to over 2300 area homes and businesses
I
February 24 chamber concert-180 people in attendance
Presented a chamber concert Romantic Organ Treats at St Matthew Episcopal Church
Sunday, February 24 at 4 pm
Advertised the program on our website
Posted a link to our website on the Lakeland Hills website
Mailed a postcard reminder, that included the City-as-sponsor logo to over 2300 households
on the symphony mailing list.
Emailed a reminder to 850 households on our email list.
The City was prominently recognized as the sponsor in the program including the city logo on
the cover.
Attached are examples of the above documents.
DI.C Page 166 of 171
January 29, 2013
To Maija McKnight, Cultural Programs
City of Auburn
From: Lee Valenta, G ici I anager
Auburn Symphony rchestra
i
Re: Invoice for contract between City of Auburn
Auburn Symphony Orchestra
Attached is an invoice for our tourism expansion services provided to the City of Auburn by the
Auburn Symphony Orchestra. Per our agreement in the Scope of Services we have done the
following:
Season brochure featuring the City of Auburn as Auburn Symphony's major sponsor
mailed in July, 2012 to over 2300 area homes and businesses
Advertising button on Lakeland Hills website
C 40 radio spots on Classical KING-FM
January 19-20 Symphony program
Presented our winter program The BeaulZofBrahnns, at Auburn Performing Arts Center,
Saturday January 19 at 7.30 pm and Sunday,January 20 at 2:30 pm.
Mailed a postcard reminder, that included the City-as-sponsor logo, to over 2300 households
on the symphony mailing list.
Sent a press release advertising the concert and listing the City as sponsor to 18 print media
outlets including the Seattle and Tacoma newspapers, the Auburn Reporter, 6 broadcast
outlets, and various regional websites.
The City was prominently recognized as the sponsor in the program including the city logo on
the cover.
Advertised in seven Reporter newspapers including two Auburn Reporter editions. The City
was highlighted at the major sponsor.
City logo was included on over 450 posters distributed in.the Puget Sound area.
Attached are examples of the above documents. Also included are additional documents reflecting
recognition and appreciation for City sponsorship for our October 21 Music Especially for You concert
and two chamber concerts: one at St Matthew Episcopal church on November 18 and a second at Green
River Community College on November 30.
Thank you for your support.
DI.C Page 167 of 171
AGENDA BILL APPROVAL FORM
Agenda Subject:
WCIA 2014 Assessment
Date:
October 2, 2013
Department:
Human Resources
Attachments:
WCIA 2014 Assessment
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Heineman
Meeting Date:October 7, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 168 of 171
X
Y OF *
BURN
Interoffice Memorandum
U
WASHINGTON
To: Brenda Heineman, Director of Human Resources and Risk Management
From: Rob Roscoe, Assistant Director
Date: October 1, 2013
Re:WCIA 2014 Assessment
Auburn's Assessment Rate
Auburn's 2014 WCIA annual assessment is $704,903 a $10,793 increase from the
previous year. The increase is a result of a slight increase in Auburn's assessment rate
from $0.900 to $0.904 coupled with an increase of 9,043 worker hours from the previous
year.
2014 WCIA Liability Assessment
2014 2013 2012
WCIA's Funding $ 24,713,480 $ 24,386,645 $ 25,247,100
WCIA's Rate Increase 3.0% 2.8% 0.0%
Group IV's Funding $ 10,122,950 $ 10,896,279 $ 11,426,845
Auburn's Rate Increase 0.40% 16.90% 0.55%
Auburn's Assessment Rate $ 0.904 $ 0.900 1 $ 1.083
Auburn's L&I Worker Hours 1 779,886 770,843 757,555
Auburn's Assessmentl $ 704,903 $ 694,110 1 $ 820,470
Each member is assigned an assessment rate per worker hour. The member's
assessment formula is based on two factors: worker hours multiplied by the assessment
rate. Auburn's assessment rate is determined by an actuarial review of the City's
previous five year loss history (for example: 2008-2012 losses determine 2014's rate
increase or decrease).
The City of Auburn's 2008-2012 totaled incurred losses were$1,145,378 compared with
the Group IV average of$1,427,512.
Page 1 of 3
AUBURN d MORE TI IAN YOU IMAGINED
DI.D Page 169 of 171
City ofAuburn's WCIA Assessment Rate
1.200
1.100
1.000
0.900 0.904 Per Worker0--
7—
0.800
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
WCIA Budget Increase
In 2014 WCIA is increasing their rate collection by three percent (3%)from the previous
year. The actual increase only reflects a 2.3%difference or a $326,835 increase from
the previous year due to a reduction in the size of the actuarial group and removing their
assessment from the budget. The increase is divided amongst five actuarial groupings
within WCIA. Members are assigned into an actuarial group based upon their worker
hours reported to labor and industries.
Auburn is assigned to Actuarial Group IV with 779,886 worker hours.
Worker Hours 2014 Funding Avg Rate Avg Increase
Group 1 100,000-200,000 $ 2,801,359 $ 1.70 1.9%
Group 11 200,000-300,000 $ 4,304,555 $ 1.20 4.2%
Group III 300,000-400,000 $ 6,140,266 $1.03 0.80%
Group IV 400,000-above $ 10,122,950 $ 0.85 4.2%
Group V I Interlocals I $ 1,344,350 $ 0.36 1 1.7%
Rate Capping
WCIA is an insurance"pool" and the concept of pooling is designed to share losses
amongst the collective group and limit any drastic rate fluctuations for any given year. To
accomplish this WCIA places a member rate cap of+/-15% on individual member's
annual assessment. The member's rate cap is in addition to any WCIA rate increase or
decrease. For example, if the overall WCIA rate increases by 3%the most any City's
rate could increase or decrease in any given year would be 18% (3%WCIA rate + 15%
individual capped rate). Unfortunately for Auburn, in 2014, there were three Group IV
cities that reached their maximum 18% cap leaving an unfunded balance to be spread
equitably amongst the remaining Group IV members.
Page 2 of 3
AUBURN + MORE THAN YOU IMAGINED
DI.D Page 170 of 171
City of Auburn's WCIA Assements
1,200,000
1,000,000
d
800,000
600,000
400,000
200,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
City of Auburn's Total Incurred Losses
1,000,000
900,000
800,000
700,000 2009-2013 Claims are still developing
600,000
500,000
400,000
300,000
200,000
100,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Page 3 of 3
AUBURN * MORE THAN YOU IMAGINED
DI.D Page 171 of 171