HomeMy WebLinkAbout4991 RESOLUTION NO. 4 9 9 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND MEAD & HUNT,
INC , FOR A WILDLIFE AND HABITAT ASSESSMENT AT
THE AUBURN MUNICIPAL AIRPORT
WHEREAS, The City needs to conduct a Wildlife Habitat Assessment at the
Auburn Municipal Airport; and
WHEREAS, as provided for in Chapter 39 80 of the Revised Code of
Washington, the City conducted a quality based selection, advertising, and negotiation
process, and recommends that the City enter into a contract with Mead & Hunt, Inc.;
and
WHEREAS, it is in the public interest for the parties to enter into an agreement
for these services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows.
Section 1. That the Mayor and City Clerk are hereby authorized to execute an
Agreement between the City and Mead & Hunt, Inc., in the amount of Sixty Four
Thousand, Five Hundred Dollars and no cents ($64,500.00), (sales tax not applicable),
to conduct a Wildlife Habitat Assessment at the Auburn Municipal Airport, which
agreement shall be in substantial conformity with the agreement attached hereto and
incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
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Resolution No. 4991
September 23, 2013
Page 1 of 2
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon. �7
Dated and Signed this ',7.-V!L day of [/ ��'� 2013.
rZOF A RN
TER EWIS, MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
/Z EO
Da i e , NmAttVrney
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Resolution No. 4991
September 23, 2013
Page 2 of 2
AGREEMENT FOR PROFESSIONAL SERVICES
Wildlife Hazard Assessment
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Mead & Hunt, Inc. whose address is 6501 Watts Road, Madison,
Wisconsin 53719, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 2015.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time
3. COMPENSATION.
The total compensation for this Agreement shall not exceed sixty-four thousand
five hundred dollars ($64,500.00), sales tax not applicable.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
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CONSULTANT shall invoice the City monthly based on work performed, with the
final payment to be made upon completion and CITY acceptance of the final report.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated and paid for by the
CONSULTANT and not the CITY.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required within one year of final
completion The CONSULTANT shall perform its services to conform to generally-
accepted professional standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 2 of 18
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
negligent acts, errors or omissions of the CONSULTANT in performance of this
Agreement, except for injuries or damages caused by the sole negligence of the CITY.
Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence
of the CONSULTANT and the CITY, its officers, officials, employees, and volunteers,
the CONSULTANT 's liability, including the duty and cost to defend, hereunder shall be
only to the extent of the CONSULTANT 's negligence It is further specifically and
expressly understood that the indemnification provided herein constitutes the
CONSULTANT 's waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification This waiver has been mutually negotiated by
the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
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Wildlife Hazard Assessment
September 18, 2013
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8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000.00 per accident. Coverage shall be written
on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1 ,000,000.00 each occurrence, $2,000,000.00 general
aggregate. The CITY shall be named as an insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
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Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
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c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000.00 per claim and
$1,000,000.00 policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance-
a. The CONSULTANT'S insurance coverage shall be primary insurance with
respect to the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
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Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
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section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
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Wildlife Hazard Assessment
September 18, 2013
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11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
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Wildlife Hazard Assessment
September 18, 2013
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12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
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Wildlife Hazard Assessment
September 18, 2013
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13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13 7 The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Laura Morland on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Mead & Hunt, Inc
Attn: Bill Thomas Attn: Rick Jones
25 W Main Street 1743 Wazee Street, Suite 400
Auburn WA 98001 Denver, CO 80202
Phone: 253-288-3142 Phone- 303-825-8844
Fax: 253-288-3132 Fax: 303-825-8855
E-mail: bthomas @auburnwa.gov E-mail:_rick.jones @meadhunt.com
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Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
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13.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11 . This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
14 CONSULTANT will bill the CITY monthly, according to the payment
method set forth in the Contract, with net payment due in thirty (30) days. The quoted
fee will control until it is amended. Past due balances shall be subject to an interest
charge at a rate of 1-1/2% per month. In addition, CONSULTANT may, after giving
seven (7) days' written notice, suspend service under any agreement until the CITY has
paid in full all amounts due for services rendered and expenses incurred, including the
interest charge on past due invoices.
15. The term "Confidential Information" means information marked or designated
by CONSULTANT or CITY as confidential. Confidential Information includes, but is not
limited to, ideas, specifications, techniques, models, data, programs, documentation,
processes, know-how, and financial and technical information. CITY and
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 10 of 18
CONSULTANT shall not, during the term of this agreement or after the termination of
this agreement for a period of two (2) years disclose any Confidential Information to any
person or entity, or use any Confidential Information to any person or entity, or use any
Confidential Information for the benefit of CITY or CONSULTANT as the case may be,
or any other person or entity, except with the prior written consent of CONSULTANT or
CITY, as the case may be, or as required by law. CONSULTANT acknowledges that
the CITY is subject to Washington's Public Records Act (Chapter 42.56 RCW.) If the
CITY receives a request for records that contain Confidential Information, it will notify
the CONSULTANT of the request and will give CONSULTANT ten working days to
obtain an injunction preventing the release. CITY will cooperate with CONSULTANT in
protecting Confidential Information, but will not initiate litigation. If release of records
containing Confidential Information is ordered by a court of competent jurisdiction,
CONSULTANT shall be responsible for all fines and penalties assessed against the
City.
16 The CITY agrees to clarify and define project requirements and to provide
such legal, accounting and insurance counseling services as may be required for the
project.
17. CONSULTANT intends to serve as the CITY's professional representative for
those services as defined in this agreement and to provide advice and consultation to
the CITY as a professional. Any opinions of probable project costs, reviews and
observations, and other decisions made by CONSULTANT for the CITY are rendered
on the basis of experience and qualifications and represent the professional judgment
of the CONSULTANT However, the CONSULTANT cannot and does not guarantee
that proposals, bids or actual project or construction costs will not vary from the opinion
of probable cost prepared by it.
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Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
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18 This agreement shall not be construed as imposing upon or providing to
CONSULTANT the responsibility or authority to direct or supervise construction means,
methods, techniques, sequence, or procedures of construction selected by the
contractors or subcontractors or the safety precautions and programs incident to the
work of the contractors or subcontractors.
CITY OF
Peter B. wis,
Date OCT - 7 2013
ATTEST:
Danielle E. Daskam, City Clerk
APP ,ED AS TO FORM-
'j,
niel B. Heid, City Attbtlhey
Mead & Hunt, Inc. n
Title: V I cc - (Ac5/DC✓ri/�
Federal Tax ID # 3 q _U 7 9 3 Sz z
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 12 of 18
EXHIBIT A
Scope of Work
AGREEMENT #: TASK #
CONSULTANT: Mead & Hunt, Inc.
PROJECT Name. Wildlife Hazard Assessment
The general provisions and clauses of the Agreement referenced above shall be in full force
and effect for this Task Assignment.
Location of Project: Auburn Municipal Airport
Maximum Amount Payable per this Task Assignment: $64,500.00, sales tax not applicable
Completion Date: Completion of draft Wildlife Hazard Assessment within 14 months of Notice
to Proceed.
Scope of Work:
Mead & Hunt to conduct a Wildlife Hazard Assessment (WHA) at Auburn Municipal Airport
(S50) in accordance with Federal Aviation Regulation (FAR) Part 139.337 (e) and (f). FAR Part
139.337(a) defines a Wildlife Hazard Assessment as an ecological study conducted by a
qualified wildlife hazard damage management biologist in accordance with FAA Advisory
Circular 150/5200-36A. All technical activities associated with the proposed WHA would be
overseen by a Mead & Hunt FAA-qualified wildlife hazard damage biologist.
The purpose of a WHA is to provide sufficient data to complete a Wildlife Hazard Management
Plan (if determined, to be required by the FAA after completion of the WHA). Title 14 CFR
139.337 (c) (1-5) provides specific guidance regarding the development of a WHA "to ensure
that its contents are sufficient in the event that the FAA requires a new or revised WHMP "
Following the completion of the 12-month monitoring cycle, Mead & Hunt staff will prepare a
wildlife hazard assessment (WHA) report in accordance with 14 CFR 139.337. The WHA
reports on the avian and mammalian species identified during site monitoring activities and
identifies the frequency, seasonal and behavioral activities, and locations of wildlife activity and
attractants in relation to the airport. The completed WHA report will include the necessary
elements of a WHA as outlined in Title 14 CFR 139.337 and prioritized recommendations for
mitigating the hazardous wildlife attractants identified.
Based on the results of the WHA, the FAA determines whether a Wildlife Hazard Management
Plan (WHMP) is required. If the FAA determines a WHMP is necessary, the results of the WHA
serve as the scientific basis for developing and implementing the WHMP. The WHMP
designates specific duties and responsibilities for implementing the management measures
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Wildlife Hazard Assessment
September 18, 2013
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recommended in the WHA. These regulations are set forth in 14 CFR 193.337 (f) regarding the
preparation of a WHMP Completion of the WHMP is not included in this scope
Scope of Services
Mead & Hunt's project approach will use the previously developed data to the greatest extent
practicable We will refer to recently prepared environmental studies associated with ongoing
airport improvements to inform our study design, and we work closely with airport staff to build
upon the existing data. Upon authorization from the City of Auburn, Mead & Hunt will perform
the following tasks:
Task 1: Project Initiation and Kick-off
1A. Project Kick-off Meeting
To initiate the project, Mead & Hunt team members will facilitate a kick-off meeting with airport
representatives. We will discuss the airport's current wildlife hazard management activities,
project schedule, reporting and communication protocol, site access and security requirements,
site-specific issues associated with the WHA and any other pertinent issues. Before the
meeting, the Mead & Hunt team will review existing wildlife hazard data for the airport. The
team will also review previously developed habitat or wildlife studies developed locally for airport
projects or other projects within an approximately five-mile radius of aircraft movement areas.
Following the kick-off meeting, the Mead & Hunt team will perform an airport reconnaissance
visit with airport staff to identify:
• On-site and off-site monitoring locations to include in the study design
• Any maintenance activities or short-term actions that the airport staff can implement to
reduce hazards prior to completion of the WHA study
1 B. Obtain Security Clearance and Necessary Training
Based on conversations with airport staff, Mead & Hunt understands that project team
members will obtain appropriate security clearances and driver training to enable them to
conduct project activities within the Aircraft Operations Area (AOA) without an escort. Team
members have extensive experience working in an aviation environment. Prior to the first
monitoring event, project biologists will obtain driver training and undergo security screening
sufficient to gain access within the AOA.
1 C. Prepare Study Design
Based on the data review and site visit, the Mead & Hunt team will prepare a project-specific
study design to meet statutory requirements. The FAA and USDA-APHIS-WS recommend the
following standardized survey procedures to provide an objective assessment of hazardous
wildlife in the airport environment that can be repeated in future years for comparative
purposes:
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Wildlife Hazard Assessment
September 18, 2013
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• The establishment of standardized survey points throughout the AOA. Additional
survey points may be established in nearby off-airport areas suspected of attracting
birds or other potentially hazardous species that could move across the AOA.
• Standardized surveys and bird counts (at least twice-monthly)
• Specialized surveys, as needed, to document the presence of mammals. Two small
mammal surveys and two large mammal surveys (i.e., spotlight surveys) will be
conducted during the 12-month WHA.
The study design prepared by Mead & Hunt will include, at minimum, the following data:
• Definition of study area, including items identified in FAA AC 150/5200-33B and 14
CFR 139.337, such as the general area; AOA; critical zone; and approach, departure
and circling airspace
• Frequency and schedule for biological monitoring to address daily cycles, seasonal
variations, etc.
• A map or aerial photography and grid to identify monitoring locations (usually 10 to 15
locations)
• Project-specific recording and reporting protocols and forms
The Mead & Hunt team will provide City staff with a draft study design document for review and
comment within 10 days of the project kick-off meeting, and we will incorporate one round of
comments. A final study document will be provided within one week of the receipt of comments
from City staff
Task 1: Deliverables:
• Preparation for, attendance and documentation of project kick-off meeting and initial
site visit
• Participation in security clearance and training activities
• Draft and final study design documents
Task 2: Perform and Document Biological Studies
As described in FAA Part 139.337 (c)(2), a WHA must include the "identification of the wildlife
species observed and their numbers, locations, local movements, and daily and seasonal
occurrences." In most cases, a 12-month assessment is required to identify seasonal patterns
of activity for birds and other wildlife inhabiting the airport and surrounding environs.
We will perform twice-monthly monitoring events, plus four mammal monitoring surveys, for a
total of 28 monitoring events, throughout the course of the biological study. The bimonthly
surveys will be performed by our locally based team members from Raedeke Associates, who
are knowledgeable of local conditions. Raedeke Associates is based in Seattle, approximately
40 minutes from S50. Survey protocols and data will be overseen by a Mead & Hunt qualified
biologist, who will participate in select monitoring events.
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Wildlife Hazard Assessment
September 18, 2013
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Initial Monitoring Event
The initial monitoring event will be conducted with Mead & Hunt's qualified wildlife biologist and
Raedeke Associates. A brief survey memo will be provided to summarize the results of the
initial site review or to identify necessary changes to the proposed study design or protocols.
Twice-monthly Surveys
Wildlife biologists from Raedeke Associates will perform twice-monthly surveys to record the
presence, extent and movement of wildlife on and near the airport. These twice-monthly
surveys will also include ongoing conversations with airport staff. Each wildlife sighting will be
documented on standardized forms and maps.
To adequately identify the required information during a WHA, the Mead & Hunt team will use
standardized survey procedures that provide an objective assessment of hazardous wildlife.
Each individual or flock will be indicated on the project grid to identify the spatial distributions of
wildlife on or near the airport. Collected information can include time of observation, survey
station, species, activity, habitat type and location. Observations of nonavian species will be
recorded to identify prey base, migration patterns or other changes in behavior that could be
hazardous to aircraft.
To analyze the data, birds will be categorized into groups called guilds. Species will be placed
into guilds based on behavioral characteristics. This approach is used because behavioral
attributes predispose some wildlife species to conflicts with aircraft. Wildlife management
strategies are often selected based on their ability to exploit an animal's specific behavior(s),
therefore, species that exhibit similar behaviors generally require similar management methods.
Analyses will include calculating the quantity of birds recorded at each observation point during
surveys, seasonal and daily patterns, habitat use, species activity, guild abundance and
frequency of occurrence recorded during twice-monthly surveys.
Small Mammal Surveys
Although Mead & Hunt will record data pertaining to small mammals during the twice-monthly
monitoring events, we will also perform two small mammal surveys. These dedicated surveys
typically consist of 50 monitoring stations (trap lines) spaced at approximately 10- to 20-meter
intervals with a small mammal trap set at each station. These transects will be established in
the various types of habitat present at the airport. Our team will perform two small mammal
surveys, with each survey including a three-day data collection effort. The data collected will
identify the number of mammals captured, trap station, species, activity, habitat use, grid
location and type of trap. The team's qualified wildlife hazard damage biologist will direct
activities associated with the small mammal surveys.
Large Mammal Surveys
Two large mammal surveys will be performed. Spotlight surveys will be performed at night
along a predetermined route, which usually includes areas near the runways and more remote
areas of the airport property. Observations typically begin at least 30 minutes after sunset and
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Wildlife Hazard Assessment
September 18, 2013
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conclude several hours later. The data collected will include species, activity, habitat use and
grid location.
Deliverables:
• Documentation of twice-monthly monitoring events and recommendations for airport
staff responsible for wildlife hazard management
Task 3: Prepare Wildlife Hazard Assessment Report
FAR Part 139 specifies the topics that must be addressed in a WHA report. Although wildlife
hazard management practices vary according to airport based on local environmental
conditions, several types of best management practices (BMPs) can be incorporated at most
airports to reduce the potential for wildlife strikes based on the results of biological
observations. The Mead & Hunt team will include applicable strategies we have observed or
developed while working at other airports, as well as site-specific strategies based on field
observations.
Mead & Hunt will recommend and refine these general approaches/BMPs based on the results
of observations. Proposed measures will be based on sound scientific principles and safe
airport operation. We will consider unique airport circumstances and operational concerns when
recommending wildlife hazard management techniques.
Mead & Hunt will prepare a Preliminary Draft WHA for review by City staff. Following staff
review, we will incorporate one round of comments and prepare a Draft WHA for submission to
the FAA. The Mead & Hunt team will submit the draft WHA to FAA staff and respond to
questions or comments. We will incorporate up to one round of FAA comments within two
weeks of receipt and prepare a final WHA report.
Deliverables:
• Preliminary draft WHA report
• Draft WHA report
• Final WHA report
Responsibilities of City of Auburn
Our Scope of Services and Compensation are based on Auburn Municipal Airport performing or
providing the following:
• A designated representative with complete authority to transmit instructions and
information, receive information, interpret policy, and define decisions.
• Provide access to adjacent properties if necessary.
• Access to the project site.
• Available data, drawings, and information related to the project.
• Review of draft-final plans and specifications within 2 weeks of receipt.
Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 17 of 18
• Protection of Mead & Hunt-supplied digital information or data, if any, from
contamination, misuse, or changes.
Project Schedule
Mead & Hunt will provide City staff with a complete WHA report within one month of monitoring
completion (month 13). We anticipate both the City and the FAA will review project reports
within appropriate timeframes, and we will provide a revised draft within two weeks of comment
receipt from each agency
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Agreement for Professional Services
Wildlife Hazard Assessment
September 18, 2013
Page 18 of 18