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Home My WebLink About11-18-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET Public Works Committee November 18, 2013 - 3:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use No. 13-38* (Mund) Approve Right-of-Way Use Permit No. 13-38 for the Auburn Optimist Club’s Santa House C. Public Works Consultant Agreement No. AG-C-438* (Elwell) Permission to Enter into Consultant Agreement No. AG-C-438 with Brown and Caldwell, Inc. for the Update of the Sewer Comprehensive Plan D. Public Works Consultant Agreement No. AG-C-439* (Fenhaus) Permission to Enter into Consultant Agreement No. AG-C-439 with Carollo Engineers, Inc. for Comprehensive Water System Plan E. Public Works Consultant Agreement No. AG-C-440* (Carlaw) Permission to Enter into Consultant Agreement No. AG-C-440 with Brown and Caldwell, Inc. for the Update of the Comprehensive Stormwater Drainage Plan F. Public Works Project No. CP1310* (Carter) Approve Final Pay Estimate No. 2 to Small Works Contract No. 13-14 in the Amount of $7,872.50 and Accept Construction of Project No. CP1310, 2013 Arterial & Collector Crack Seal Project III.DISCUSSION ITEMS A. Resolution No. 5009* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an agreement for services between the City of Auburn and the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism awareness within the City and to provide services associated with supporting the City’s economic development efforts B. Ordinance No. 6481* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Page 1 of 176 Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, and Ordinance No. 6473, authorizing amendment to the City of Auburn 2013-2014 budget as set forth in Schedule "A" and Schedule "B" C. Ordinance No. 6474* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and Authorizing Amendment to the City of Auburn 2013-2014 Budget as Set Forth in Schedule “A” and Schedule “B” D. 2013 Annual Comprehensive Plan Amendments and Planning Commission Recommendations* (Dixon) Review and discuss the 2013 Annual Comprehensive Plan Amendments and Planning Commission Recommendations E. Fulmer Wellfield Feasibility Costs & Schedule (Repp) F. Capital Project Status Report* (Gaub) G. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) H. Action Tracking Matrix* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: November 13, 2013 Department: Public Works Attachments: November 4, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the November 4, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:November 18, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 176 Public Works Committee November 4, 2013 - 3:30 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Planning Director Nancy Welch, Project Engineer Seth Wickstrom, Strom Drainage Engineer Tim Carlaw, Street Systems Engineer Jai Carter, Traffic Operations Engineer Scott Nutter, Sanitary Sewer Engineer Robert Elwell, Water Engineer Susan Fenhaus, Senior Project Engineer Ryan Vondrak, Finance Director Shelley Coleman, Planning Manager Elizabeth Chamberlain, and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Evelyne Tszeana, citizen. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, October 21, 2013. Motion carried 3-0. B. Public Works Project No. CP1307 (Wickstrom) Project No. CP1307, Control Structure Installation Project Page 1 of 9 CA.A Page 4 of 176 Project Engineer Wickstrom was present. Chairman Wagner, referencing the project’s vicinity map, asked why the storm pond on A Street SW needs three storm water control structures. Storm Drainage Engineer Carlaw explained how the storm pond on A Street SW is configured and how the storm water is being slowed exiting the pond as well as entering. Storm Drainage Engineer Carlaw described what the water control apparatuses look like and how they will work, in response to a question asked by Vice-Chair Peloza. Project Engineer Wickstrom stated that the control structures that are being installed are being specifically fabricated for the project, making it difficult to estimate the cost of manufacturing the specific parts, in response to a question asked by Member Osborne. Assistant Director/City Engineer Selle noted that the scope of the project is not common work and it is difficult to determine costs because there are no other similar projects to use for a comparison. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Public Works Committee recommend City Council award Limited Public Works Contract No. 13-17 to RW Scott Construction Company on their low bid of $33,260.00 plus Washington State sales tax of $3,153.20 for a total contract amount of $36,413.20 for Project No. CP1307, Control Structure Installation Project. Motion carried 3-0. C. Public Works Consultant Agreement No. AG-C-417 (Elwell/Fenhaus) Consultant Agreement No. AG-C-417 for Underground Transmission Main Evaluation Chairman Wagner asked if other tasks included in the consultant’s scope of work will not be completed due to the amendment to the agreement. Water Utility Engineer Susan Fenhaus answered that the original scope of work will be completed and that there is money in the budget to accommodate the amendment. Chairman Wagner and Sanitary Sewer Engineer Elwell discussed the language on page 2 of Exhibit A regarding AC pipe. Because the language is contradictory, Chairman Wagner requested that the words “asbestos cement” be struck from the third line of the first paragraph. In response to a question asked by Member Osborne, Sanitary Sewer Engineer Elwell explained that because the transmission mains are Page 2 of 9 CA.A Page 5 of 176 hard to access, part of the original scope of work was for the consultant to provide recommendations on how to access the condition of the pipes. The amendment includes completion of the second tier inspections, as per one of the consultant’s recommendations, to detect leaks and assess pipe wall thickness of the water pipes. Sanitary Sewer Engineer Elwell answered questions asked by Member Osborne regarding transmission main leak detection. Member Osborne asked about the ages of the pipes. Sanitary Sewer Engineer Elwell stated that the majority of the pipe at Coal Creek Springs was replaced in 1964 and the portion that runs under the river was installed in 1925. The Academy pipe is approximately 30 years old and the Lea Hill pipe is about 40 years old. Sanitary Sewer Engineer Elwell answered questions asked by Member Osborne regarding the review schedule for the Final Report. Vice-Chair Peloza asked for the wording, “The sole deliverable…” be changed to, “A deliverable…” because the report is not the only deliverable. Vice-Chair Peloza asked that the dollar amounts on page 4 of the scope of work include the decimal places. Vice-Chair Peloza asked for the payment language on page 4 be changed from, “…per day will be billed,” to, “…per day will be billed by MSA.” The Committee and staff discussed how the City will avoid being billed for standby fees. Chairman Wagner asked that staff strengthen the language in Section 1.1 – Project Planning, Site Visit and Mobilization. Chairman Wagner and Vice-Chair Peloza asked that the explanation of the invoicing cross-reference the items listed in the Payment table on page 4. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council approve Amendment No.1 in the amount of $98,515.00 to Contract No. AG-C-417 for Underground Transmission Main Evaluation. Motion carried, 3-0. III. DISCUSSION ITEMS Page 3 of 9 CA.A Page 6 of 176 A. Ordinance No. 6475 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Establishing the Levy for Regular Property Taxes by the City of Auburn for Collection in 2014 for General City Operational Purposes in the Amount of $15,792,046.00 Finance Director Coleman explained the 2013 and 2014 property tax levy calculations to the Committee. Finance Director Coleman spoke about the actuarial assessment of the fire pension fund. The Committee and Finance Director Coleman discussed the correction of the 2013 levy error which is being included in the 2014 Property Tax Levy Calculations. Chairman Wagner suggested striking out the word “error” on the agenda bill. Chairman Wagner asked staff to present the Council with an informational update about the tax levy. Ordinance No. 6475 will be reviewed by the Finance Committee and then on November 18, 2013, the ordinance will be taken back to the Finance Committee for action and the City Council for introduction and adoption. B. Agreement for Services – Comprehensive Plan Update (Chamberlain) Chairman Wagner asked how the results of the last Council Retreat visioning exercised will be included in the update of the Comprehensive Plan. Planning Manager Chamberlain answered that the results of the retreat will be included in the background information provided to the consultant. Chairman Wagner asked that it be included in the scope of work. Mayor Lewis recommended that it be stated in the scope of work so that there is no doubt that the structure of the plan is being build around the Council’s visioning. Chairman Wagner asked that it be clarified, in Task 3.3 – Community Questionnaire, that the City will be distributing hardcopies of the questionnaire and the questionnaire will not only, “be formatted for hardcopy distribution.” Mayor Lewis suggested using the same language as was used when the survey was distributed. Planning Director Welch responded to questions asked by Chairman Wagner regarding the schedule for the briefing sessions. Planning Manager Chamberlain discussed the estimated project schedule with the Committee. Chamberlain clarified the schedule and stated that the Comprehensive Plan must be completed by June 30, Page 4 of 9 CA.A Page 7 of 176 2015, in response to a question asked by Chairman Wagner. Vice-Chair Peloza asked why City staff is traveling to Portland to meet with the consultant. Planning Manager Chamberlain answered that the trip is cost saving, so the City does not have to pay the consultant for travel and time to come to Auburn. Chamberlain explained that the initial meeting was set up as a conference call, but staff believes that a face-to-face initial meeting would be more beneficial. Vice-Chair Peloza recommended a possible video conference in lieu of staff traveling to Portland. Vice-Chair Peloza also stated that his preference would be for the City to negotiate with the consultant and have the consulting team come to Auburn at no charge or possibly share the cost of the consultant traveling to Auburn, as the City is where the “vision is.” Chairman Wagner asked how much it would cost to have the consultant come to the City. Planning Manager Chamberlain answered that it would cost approximately $2000.00. Chairman Wagner stated that it would be worth the cost. Chamberlain stated that there would be three members of the consulting team, coming to the City for the day, in response to a question asked by Mayor Lewis. Member Osborne spoke about the actual writing of the plan. Planning Manager Chamberlain verified that is it the goal of staff to make the plan more readable and user-friendly. The Committee discussed the potential of rebranding the City. Mayor Lewis suggested waiting on discussing rebranding until after the visioning data is collected. The Committee agreed. Planning Manager Chamberlain discussed the schedule for rewriting the entire Comprehensive Plan with the Committee. Chairman Wagner recommended the Task 4.3 be scheduled out until the end of May 2014. Vice-Chair Peloza recommended asking the consultant for the cost of them traveling to the City and then ask to split the cost with the consultant. Mayor Lewis thanked Vice-Chair Peloza for his input and stated that staff will work with the consultant administratively. Vice- Chair Peloza requested that it be included in the minutes that he does not agree with covering all of the cost for the consultant to come and meet with staff in Auburn and that the consultant should share in at least half the cost. Chairman Wagner asked about the total project budget. Planning Manager Chamberlain answered that the 2013-2014 budget is approximately $100,000.00. Chairman Wagner asked for the budget Page 5 of 9 CA.A Page 8 of 176 for the complete update of the Comprehensive Plan. C. Comprehensive Sewer Plan (Elwell) Chairman Wagner spoke about the importance of including as much information as possible from the Muckleshoot Indian Tribe (MIT) and King County. The Committee and staff discussed the inclusion of tribal land area and future MIT planning in the Comprehensive Sewer Plan. Chairman Wagner also requested more specificity regarding King County’s future planning. Sanitary Sewer Engineer Elwell responded to questions asked by Member Osborne regarding how to determine the number of sewer connections on MIT land. Elwell noted that the MIT owns a portion of the capacity of the Auburn Way South sewer trunk line. Mayor Lewis stated that sewer from the MIT casino goes into a system that the MIT jointly paid for to get to the County Metro connection, in response to a question asked by Vice-Chair Peloza. Sanitary Sewer Engineer Elwell discussed how sewer flow may be determined by monitoring water flow. Vice-Chair Peloza asked if the King County sewer project on 17th Street is included in the Comprehensive Plan. Sanitary Sewer Engineer Elwell stated that the project will be included in Task 4 – Perform Hydrologic and Hydraulic Modeling because there will be a change in flow. Vice-Chair Peloza asked for a gnat chart showing the project schedule. Chairman Wagner asked if Task 9 – Financial Analysis Assistance, is the equivalent of a Cost of Service Study. Sanitary Sewer Engineer Elwell stated that the analysis is a required part of the Comprehensive Plan and the consultant will be incorporating financial data provided to them by staff, not by performing a Cost of Service Study. Member Osborne asked if there are any anticipated changes to the current level of service. Sanitary Sewer Engineer Elwell stated that there are no anticipated changes but staff would like to review level of service policies. Sanitary Sewer Engineer Elwell stated that there will be no major changes to the service area, in response to a question asked by Member Osborne. Page 6 of 9 CA.A Page 9 of 176 Chairman Wagner and Sanitary Sewer Engineer Elwell discussed the amount of detail that will be included in the level of service policies. Chairman Wagner recommended including more technical detail in the policies. Sanitary Sewer Engineer Elwell stated that the City has no policy forcing sewer hook ups based on environmental concerns, in response to a question asked by Member Osborne. King County Health Department and the Department of Ecology handle environmental decisions. Director Dowdy spoke how the existing policies will be reviewed by the Committee. D. Chipseal Progress Report (Carter) Street Systems Engineer Carter gave a PowerPoint presentation on Chipsealing. . The presentation covered an overview of the chipsealing process, including surface preparation, binder application, spreading aggregate, compaction, sweeping, and fog sealing. Street Systems Engineer Carter addressed questions asked by the Committee about the chipseal process. Street Systems Engineer Carter stated that the City currently uses a double chipseal process. Carter described the double chipseal process. Carter answered questions asked by Member Osborne regarding the double chipseal treatment on Kersey Way. Carter responded to questions asked by Chairman Wagner regarding the size of the aggregate. Street Systems Engineer Carter spoke about the physical appearance of the treatment and about the benefits of chipsealing. Carter explained that chipsealing does not strengthen the underlying pavement, increase the load-bearing capacity, smooth out rough or bumpy pavement, bridge large cracks or eliminate the need for maintenance or reconstruction. The City uses chipseal treatments due it is a cost effective method of preserving pavement. The life expectancy of chipseal is 3-10 years. The Committee, Mayor Lewis, and staff discussed the differences between chipseal treatment and thin overlays. Street Systems Engineer Carter reviewed how to determine when to use Page 7 of 9 CA.A Page 10 of 176 chipseal. Chipsealing should be used on low to medium traffic volume streets, roadways that are structurally sound with low to moderate pavement distresses, and the roadways selected that are not subject to heavy vehicle traffic, sharp turning movements or high traffic volume. Chairman Wagner recommended that hills should be included in the list of streets where chipseal should not be used. The Committee agreed. Street Systems Engineer Carter used Mill Pond Drive and 15th Avenue SW as examples of roadways where the chipseal treatment is still performing well. The Committee and staff discussed City streets that have been treated with chipseal but may not have been good candidates for the treatment due to sharp turn movements. Carter talked about the other factors to consider when selecting chipseal treatment. Street Systems Engineer Carter explained that the recent bleeding problems with the chipseal treatment on Lea Hill and on the West Hill were compounded by choosing roads that had less than ideal geometrics such as, tight turns, heavy traffic volumes, and the presence of bus stops. The contractor did perform some warranty work on the roadways in 2013. Chairman Wagner asked about the length of the warranty. Carter said that the warranty is for one year. Carter explained that in certain areas, it may be necessary to grind the roadway and use an overlay treatment to correct the problems, in response to a comment made by Vice-Chair Peloza. Carter stated that staff is recommending adjustments to the City’s guidelines for chipseal use on future projects. Staff recommends using a more uniform graded aggregate, continuing using chipsealing only on lower to medium volume roads, and to use asphalt overlays in high stress areas. E. Fulmer Wellfield Feasibility Costs & Schedule (Repp) This agenda item was deferred to the November 18, 2013 Public Works Committee Meeting. F. City Speed Cushion Standard Practices (Para) This agenda item was deferred to the November 18, 2013 Public Works Committee Meeting. G. Capital Project Status Report (Vondrak) This agenda item was deferred to the November 18, 2013 Public Works Committee Meeting. Page 8 of 9 CA.A Page 11 of 176 H. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) This agenda item was deferred to the November 18, 2013 Public Works Committee Meeting. I. Action Tracking Matrix (Dowdy/Selle) This agenda item was deferred to the November 18, 2013 Public Works Committee Meeting. IV. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:54 p.m. Approved this 18th day of November, 2013 Page 9 of 9 CA.A Page 12 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use No. 13-38 Date: November 12, 2013 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-38 for the Auburn Optimist Clubs Santa House. Background Summary: The Auburn Optimist Club has requested a Right-of-Way Use Permit for the Santa House. They have requested to place the Santa House in the B Street Plaza from December 1st to December 24th for Santa visits. See attached map and conditions for details. The B Street Plaza will remain open to pedestrians and is also in use by the Home Plate Pub for their approved use for an outdoor seating area. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Wagner Staff:Mund Meeting Date:November 18, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 176 RIGHT-OF-WAY USE PERMIT 13-38 CONDITIONS Approval of the permit is subject to the following conditions: 1. Applicant’s failure to comply with any special provisions/conditions of this permit will be terms for immediate termination. 2. Applicant shall ensure that a 5-foot sidewalk is maintained all the way around the Santa House. 3. Applicant shall provide a signed and notarized Hold Harmless agreement. 4. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 5. Applicant shall comply with the City’s nuisance code under ACC 8.12. 6. Applicant shall keep the public ROW free of litter and drink or food waste. 7. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: o Public complaints involving perceived issues impacting public use of the ROW affected by the permit. o Public comment or other community interest concerns. o Any emerging issue or change in use of the ROW that may impact the public interest, as follows: § The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. § The effect, if any, on public health, safety, and welfare if the authorization is granted. § Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. CA.B Page 14 of 176 CA.BPage 15 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-438 Date: November 12, 2013 Department: Public Works Attachments: Scope of Work Budget Summary Budget Impact: $0 Administrative Recommendation: Public Works Committee to recommend Council grant permission to enter into Consultant Agreement No. AG-C-438 with Brown and Caldwell, Inc. for the update of the Sewer Comprehensive Plan. Background Summary: The purpose of the Sewer Comprehensive Plan is to guide the City’s Sanitary Sewer Division with respect to future activities and improvements for the sanitary sewer utility. The City has selected Brown and Caldwell to prepare an update to the City’s existing plan which was adopted in 2009. Scope of Work The work includes the following tasks: 1.Updating System Background Information - Any changes to the system (new extensions, new pump stations, etc.) since the adoption of the previous plan will be incorporated, including potential impacts from neighboring sewer agencies and King County. 2.Evaluate Sanitary Sewer Utility Polices – Review existing policies and levels-of- service and potentially propose new policies to provide clear direction for the management of the utility. Both existing and proposed policies will be reviewed by Public Works Committee. 3.Perform Hydrologic and Hydraulic Modeling – Update and recalibrate the existing hydraulic model using updated system information and recent flow monitoring data. 4.Evaluate the System – Use the results of the hydraulic modeling and anticipated future growth to identify any existing or future capacity deficiencies. 5.Develop a Capital Improvement Program – Based on levels-of-service, AUBURN * MORE THAN YOU IMAGINEDCA.C Page 16 of 176 hydraulic modeling, and system evaluation, identify any projects that will be needed within the next six years to provide sufficient sewer capacity. 6.Plan for Sewer Extensions – Based on updated system information, policies, and levels-of-service, review and update the current planned system configuration for service to unserved areas within the sewer service area. 7.Document Existing Maintenance and Operations Program – Document the organization, practices, and procedures of the Sewer Maintenance and Operations staff for inclusion in the Sewer Comprehensive Plan. 8.Financial Analysis Assistance – Incorporate City staff’s work summarizing the costs and funding of the utility into the Sewer Comprehensive Plan. 9.Prepare Comprehensive Sewer Plan – Compile the results of preceding tasks and prepare a document that can be used by the City to manage the utility and that meets the requirements of RCW 90.48.110 and WAC 173-240-050. 10.Prepare Pipe Criticality and CMMS Integration Plan – Assist the City in defining the configuration of certain portions of the Cartegraph sewer module to better capture, analyze, and use facility condition information. Costs and Budget The anticipated cost for this agreement is $303,679.00 and there is $350,000.00 budgeted between 2013 and 2014 for this effort. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Wagner Staff:Elwell Meeting Date:November 18, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 17 of 176 10/29/2013 Page 1 of 12 EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES CITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATE OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013 Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to update its 2009 Comprehensive Sewer Plan (Sewer Comp Plan). The Sewer Comp Plan update will guide the operation, maintenance, and improvements of the City’s extensive sewer system. Upon completion of this project, the updated Sewer Comp Plan will meet the requirements of the Washington State Department of Ecology (Ecology), as set forth in Washington Administrative Code (WAC) 173-240-050. Project Tasks This project will consist of the following core tasks: · Task 1. Manage Project · Task 2. Update System Background Information · Task 3. Evaluate Sanitary Sewer Utility Policies · Task 4. Perform Hydrologic and Hydraulic Modeling · Task 5. Evaluate System · Task 6. Develop Capital Improvement Program · Task 7. Plan for Sewer Extensions · Task 8. Document Existing Maintenance and Operations Program · Task 9. Financial Analysis Assistance · Task 10. Prepare Comprehensive Sewer Plan · Task 11. Prepare Pipe Criticality and CMMS Integration Plan The activities, deliverables, and assumptions associated with each task are described in detail below. Task 1. Manage Project The BC project manager will manage the staff, budget, and schedule during completion of the Sewer Comp Plan. The BC project manager will ensure that quality control is performed throughout the project, including peer and senior review for technical and qualitative aspects of the project. The project manager will coordinate biweekly conference calls or project status updates with the City’s Project Manager. The BC and City project managers will participate in two progress workshops during the course of the project. These workshops will occur at about 40 percent and 80 percent of project completion. The workshops may involve more than the BC and City project managers, and will be an opportunity to (a) summarize the work to date for input and comment, (b) make key project decisions, and (c) plot out any course corrections, if needed. An invoice and summary of work by task will be prepared monthly. As necessary, the project schedule will be updated and distributed. CA.C Page 18 of 176 10/29/2013 Page 2 of 12 Information Provided by City The City will provide the following information under Task 1: · N/A Assumptions Task 1 will be performed under the following assumptions: · The BC project manager will attend two progress workshops with the City Project Manager. The meetings will be held at BC’s Seattle office. · Conference calls or status updates will be held on a biweekly basis. · Assumed project duration is up to 18 months. Deliverables The following deliverables will be developed under Task 1: · Monthly project status reports · Monthly invoices Task 2. Update System Background Information Ecology requires system background information as part of the Sewer Comp Plan. This task will focus on updating the following chapters of the existing Sewer Comp Plan, which summarize the City’s existing wastewater collection system, system history, service areas, applicable regulations, and policies: · Chapter 2: Background · Chapter 3: Wastewater System Policies · Chapter 4: Description of Existing System BC understands that some of this information may not have changed since completion of the 2009 Sewer Comp Plan; therefore, the focus of this task will be to work with City staff to update this information rather than recreate what the 2009 Sewer Comp Plan included. Specific work as part of this task includes: · Document background information on the City’s wastewater system, including history, ownership, management, geography, neighboring systems, overview of existing facilities, complaints, service area, and land use. · Identify and document revisions to existing applicable regulations and policies, including sewer ordinances, development guidelines, service area policies, conditions of service, relevant regional programs, and Ecology guidance and requirements. BC will work with the City to update existing policies (see Task 3). · Document the City’s agreements and coordinate with King County and other neighboring utilities. · Discussion of King County treatment and conveyance point(s) such as County owned-pump stations to County treatment system. · Describe the City’s Pre-treatment program. Including existing facilities, O&M, future improvements, recordkeeping, etc. Facilities described will include commercial (grease interceptors) and industrial pre-treatment facilities. CA.C Page 19 of 176 10/29/2013 Page 3 of 12 · Document the City’s support of King County’s reclaimed water program. This will include recent efforts the City has performed since the last Sewer Comp Plan. · Compilation of design and construction standards, to be included as an appendix. · Describe nearby water systems per state planning requirements. · Identify and document existing system problems. This includes reviewing City complaint records/database and recording anecdotal information from City staff. Information Provided by City Changes to the following information since the existing Sewer Comp Plan was completed include: · Applicable background information (e.g., potential annexation areas, sanitary sewer service area, etc.) · Any related planning documents (e.g., neighboring utility plans, City Comprehensive Plan, existing land use plans, etc.) · Changes to existing service area agreements and policies, design and performance standards, and sewer development guidelines · Existing City ordinances and policies · Existing and planned zoning · Agreements with King County and other neighboring jurisdictions. Assumptions Task 2 will be performed under the following assumptions: · Three BC staff members will attend a 1-hour project kickoff meeting in Auburn. · BC staff will conduct interviews with City staff to identify necessary updates to system background information. Deliverables The following deliverables will be developed under Task 2: · Information generated from this task will be included in the updated Sewer Comp Plan. Task 3. Evaluate Sanitary Sewer Utility Policies The 2009 Sewer Comp Plan included Levels of Service (LOS), which are generally defined as the specific goals or objectives for utility management. The LOS should directly relate to City policies. In Task 3, BC will work with City staff to review the LOS included in the 2009 Sewer Comp Plan, identify policy revisions necessary to support City LOS decisions, and identify the potential impact of 3rd party (e.g. King County) policies on the City’s cost to operate or improve the City’s system to meet LOS objectives. In addition, BC and City staff will review City policies with the aim of developing new LOS. For example, BC understands that the City is interested in establishing an LOS to address sewer extensions, so this will be reviewed as part of this task. Evaluation of policies, and establishing LOS, are considered important for use in developing the Sewer Comp Plan. The policies will be presented to the City’s Public Works Committee (PWC) and city council members for consideration. BC understands this presentation should occur early in the Sewer Comp Plan development. CA.C Page 20 of 176 10/29/2013 Page 4 of 12 Information Provided by City The City will provide the following information under Task 3: · Current LOS for the sewer utility · Current City policies related to potential LOS (e.g., sewer extension policies) Assumptions Task 3 will be performed under the following assumptions: · Two BC staff members will meet with City staff to discuss existing and proposed policies. · One BC staff member will attend one PWC meeting. · The City will review the draft policy document once, and will provide a single set of review comments to BC. All conflicting review comments will be resolved by the City prior to delivery to BC. Deliverables The following deliverables will be developed under Task 3: · Draft policy document for presentation to the PWC · Final policy document for presentation to the PWC, and inclusion in the Sewer Comp Plan Task 4. Perform Hydrologic and Hydraulic Modeling BC will update the City’s DHI MIKE URBAN model using recent information, and perform modeling to simulate existing and future system flows. The MIKE URBAN model was initially prepared for the 2009 Sewer Comp Plan, but the calibrated model was limited by the small amount of available flow monitoring data. King County has since conducted flow monitoring at 19 locations within the Auburn system or within King County pipes within the city limits. These additional monitoring data will allow for a robust calibration in this task and the calibrated model will be used to (a) update our understanding of any near-term or future capacity shortfalls and (b) optimize any necessary sewer capacity improvements. 4.1 Existing Conditions The 2009 Sewer Comp Plan model was constructed using information available in 2008. Developments and sewer connections that occurred after this date will be incorporated into the model update for this project. The City’s most up-to-date GIS will be used to confirm pipe lengths, slopes, invert elevations, material, and rim elevations in the model. Any discrepancies between the model and GIS will be resolved by updating the model information. The delineation of model basins will be revisited during this analysis and adjusted, if necessary, to conform to available data, coordinate with points of interface with the King County regional system, or fulfill City objectives. BC understands that King County collected flow monitoring data in its conveyance system near Auburn as part of its Decennial Monitoring Program. These monitoring data will be used to refine the calibration of the City’s model, and adjust parameters as necessary. Calibration involves comparing modeled flows to actual observed flows from the monitoring data. Model adjustments will be made to achieve a reasonable match between simulated and observed flows. Adjustments include refining roughness values and infiltration and inflow (I/I), and resolving connectivity and pipe slope issues. The model will be calibrated first for dry weather conditions and then for observed (monitored) wet weather events. Calibration will also incorporate SCADA data collected from City pump stations, as needed. CA.C Page 21 of 176 10/29/2013 Page 5 of 12 BC will summarize results from the existing-conditions models to prepare the following: · Current population and wastewater flow characteristics · I/I rates Information Provided by City The City will provide the following information under Subtask 4.1: · Current GIS information including sanitary sewer pipes, manholes, and other structures. · Data for recent land developments. · SCADA data for pump stations, including pump on/off times and corresponding wet well levels. · Known capacity deficiencies in the collection system. Examples include, but are not limited to, formal complaints from customers or anecdotal observations from City staff. This information will be used in model calibration. Assumptions Subtask 4.1 will be performed under the following assumptions: · BC has retrieved the King County flow monitoring data. · Existing populations and employment will be estimated with data from the Puget Sound Regional Council (PSRC). · BC will not translate information from as-built/record drawings to GIS or the model. · BC will not develop any GIS data as part of this task. · Two BC staff members will attend a workshop with the City to present the modeling findings. Deliverables The following deliverables will be developed under Subtask 4.1: · BC will provide updated, calibrated existing-conditions model files to the City. · Tabular listing of flow statistics for existing conditions. 4.2 Future Conditions Once the existing-conditions model is updated and calibrated, a future-conditions model will be created. The future-conditions model will be created to estimate flows for the 6-year and 20-year planning horizons. Changes to the model will include wastewater demands for new population and employment forecasts, assumed I/I quantities for new development and, if appropriate, changes in I/I quantities for the existing sewer system (e.g., proactive maintenance programs that reduce I/I over time). BC will summarize results from the future-conditions models to prepare the following: · Future population and wastewater flow characteristics · Future I/I rates · 6-year and 20-year future wastewater flow projections Information Provided by City The City will provide the following information under Subtask 4.2: CA.C Page 22 of 176 10/29/2013 Page 6 of 12 · Relevant planning projections for the City’s Urban Growth Area (UGA), which will include anticipated population/employment changes Assumptions Subtask 4.2 will be performed under the following assumptions: · Future populations and employment will be estimated with data from the PSRC. · Two BC staff members will attend a workshop with the City to present the modeling findings. Deliverables The following deliverables will be developed under Subtask 4.2: · BC will provide the future-conditions model files to the City. · Tabular listing of flow statistics for future conditions. Task 5. Evaluate System Hydraulic Capacity BC will conduct modeling runs for existing and future conditions to identify capacity shortfalls during peak dry weather flows and peak wet weather flows at defined LOS. BC will analyze the model results and will identify the apparent causes of capacity deficiencies. The model will be used to evaluate proposed improvements for conveying flows in accordance with the City’s LOS, for existing and future scenarios. If there are capacity shortfalls, BC will work with Auburn’s Project Manager to identify sewer improvement alternatives. These improvements may include flow diversions and construction of parallel relief sewers, I/I reduction through sewer rehabilitation, and the replacement of existing sewers with larger pipes. Sewer improvement alternatives will be evaluated and proposed facilities will be sized using the MIKE URBAN model. Sewer age and materials of construction will also be analyzed segment by segment and will be taken into account to determine and prioritize potential system improvements. Detailed design and items (e.g., right-of-way issues, utility conflicts, etc.) are not included in this task. Information Provided by City The City will provide the following information under Task 5: · Preferred methods for addressing capacity shortfalls (e.g., increased pipe size, pump stations, I/I reduction, etc.) Assumptions Task 5 will be performed under the following assumptions: · Two BC staff members will attend a workshop with the City to present deficient locations and identified correction methods. Deliverables The following deliverables will be developed under Task 5: · Tables and figures identifying sewer capacity deficiencies for existing and future planning scenarios · Tables and figures identifying recommended sewer capacity improvements to address deficiencies for existing and future planning scenarios CA.C Page 23 of 176 10/29/2013 Page 7 of 12 Task 6. Develop Capital Improvement Program BC will work with City staff to develop a Capital Improvement Program (CIP) consisting of projects based on the proposed LOS and modeling results. The CIP development will include those projects included in the existing Sewer Comp Plan, but not yet constructed. The CIP will focus on measures that the City could implement within the next 6 years given anticipated funding and staff resources. BC will integrate the information gathered in the previous phases of the project to develop alternative projects for the City. BC expects that these types of projects will range from spot improvements that can be addressed by City crews to larger improvements that will require engineering design and construction. BC will evaluate the current CIP for relevance to identified problems. Those current CIP projects deemed unnecessary will be given lower priority and retained only if they remain in the scope of available funding, and the remainder will be prioritized and updated as needed. BC will prepare a concise summary and planning-level cost estimates for each CIP. The summary will include problem ID, name, and priority; a brief assessment of the problem; a brief description of the proposed solution including sizes for any new facilities (e.g., pipe lengths and diameters, pump station capacity, etc.); and a GIS-based sketch of the proposed improvements. The assumptions used to develop the cost estimates will be transparent and well-documented. Assuming that the CIP is implemented over a period of six years, the level of detail included in the cost estimates will provide the City with the necessary information to update the unit costs with current market values as needed in the future. After planning-level cost estimates have been developed, BC will meet with the City to discuss the results of the alternatives evaluation. Information Provided by City The City will provide the following information under Task 6: · Bid tabulations for recent sewer projects. BC will incorporate the bid tabulation data into its unit cost estimates for this project. · Current CIP with constructed projects identified. · Anticipated City funding and staff resources, for use in determining the project implementation capacity for the CIP. Assumptions Task 6 will be performed under the following assumptions: · The improvement schedule will be determined based on a specific time frame and flow that triggers the identified improvements. · Improvement program cost estimating will be limited to preliminary planning-level cost estimates based on recent City and BC experience, with appropriate allowances for project contingencies and unknowns. · For the existing system, the improvement program is limited to capital projects (will not include administrative, policy, and operational changes). · BC’s budget for this project assumes up to 10 projects will be included in the CIP. · Pump station condition assessment is not included · Two BC staff members will attend a workshop with the City to present the CIP. · The City will review the draft CIP once, and will provide a single set of review comments to BC. The City will resolve all conflicting review comments prior to delivery to BC. CA.C Page 24 of 176 10/29/2013 Page 8 of 12 · Projects not included in the CIP, because they are not anticipated to be constructed in the next 6 years, will be summarized in tabular form for presentation in the Plan Update. Deliverables The following deliverables will be developed under Task 6: · Draft CIP for inclusion within the Sewer Comp Plan · Final CIP for inclusion within the Sewer Comp Plan · Draft summary project sheets for each proposed sewer improvement · Final summary project sheets for each proposed sewer improvement · Draft planning-level cost estimates for each proposed sewer improvement · Final planning-level cost estimates for each proposed sewer improvement Task 7. Plan for Sewer Extensions BC will review current sewer extension plans and work with the City to identify new areas for possible sewer extensions. BC will identify possible methods for extension of sewer service to currently un- served locations using the updated GIS and newly calibrated hydraulic models. Potential extensions will also be evaluated with respect to the Growth Management Act (GMA), the City’s agreement with King County for service, or other applicable policies. This task will be an iterative process between Task 3: Evaluate Sanitary Sewer Utility Policies; Task 4: Perform Hydrologic and Hydraulic Modeling; Task 5: Evaluate System; and Task 6: Develop Capital Improvement Program. A plan identifying where sewer extensions will occur, and how the City will serve these areas, will be prepared. The plan will include proposed sewer main locations and size. This plan will describe potential sewer extensions included in the CIP and those not included in the CIP. Information Provided by City The City will provide the following information under Task 7: · Existing sewer extension policies, plans, and procedures. Assumptions Task 7 will be performed under the following assumptions: · One workshop will be held with the City to identify sewer extension possibilities and constraints for undeveloped areas. · The budget assumes 72 hours of engineering effort for planning sewer extensions. · The City will review the draft sewer extension plan once, and will provide a single set of review comments to BC. The City will resolve all conflicting review comments prior to delivery to BC. Deliverables The following deliverables will be developed under Task 7: · Draft sewer extension plan · Final sewer extension plan CA.C Page 25 of 176 10/29/2013 Page 9 of 12 Task 8. Document Existing Maintenance and Operations Program BC will document the City’s wastewater system maintenance and operations (M&O) programs. The M&O organization and procedures will be documented for future reference. The City will provide BC with all available existing documentation detailing its M&O procedures. In addition, BC will conduct interviews with staff members to understand their procedures. Items that may be included in this review are: · Documenting gravity sewer inspections and cleanings · Documenting work order methods · Documenting pump station maintenance · Documenting force main inspections, cleaning, valve maintenance, etc. · Documenting equipment maintenance Information Provided by City The City will provide the following information under Task 8: · System operation, maintenance, and control, including routine operations, preventive maintenance, inventories of equipment and supplies, and related information · O&M budgets and level-of-effort estimates for routine field activities · Documentation of existing cross-connection control program Assumptions Task 8 will be performed under the following assumptions: · No new M&O procedures will be generated. · No staffing plans will be generated. · Work is limited to compiling and memorializing existing procedures. · Two meetings (interview sessions) will be held with City staff. · The City will review the draft M&O document once, and will provide a single set of review comments to BC. All conflicting review comments will be resolved by the City prior to delivery to BC. Deliverables The following deliverables will be developed under Task 8: · Draft M&O document · Final M&O document, to be included in the final Sewer Comp Plan Task 9. Financial Analysis Assistance The purpose of this task is to summarize the City’s total cost of providing wastewater service, assurances the utility improvement schedule will be implemented, and established fees for service. The City will lead this task and develop the Financial Chapter of the Sewer Comp Plan. BC will support the City by incorporating the City’s work into the Sewer Comp Plan. The chapter will include historical financial performance review, capital facilities charge update, capital financing plan, operating forecast, revenue needs assessment. This task will update Chapter 8 – Finance of the existing Sewer Comp Plan. CA.C Page 26 of 176 10/29/2013 Page 10 of 12 Information Provided by City The City will provide the following information under Task 9: · The City will provide the draft and final financial chapter for inclusion in the Sewer Comp Plan. Assumptions Task 9 will be performed under the following assumptions: · The City will perform the financial analysis and develop the update to existing Chapter 8 of the Sewer Comp Plan. · The City will submit the draft and final chapters to BC a minimum of 5 working days prior to BC delivered draft and final Sewer Comp Plan submittals to the City. · Three BC staff members will attend a workshop with City staff to provide the CIP, implementation schedule, and other background information necessary for the City to prepare the financial section of the Sewer Comp Plan. Deliverables The following deliverables will be developed under Task 9: · BC has no deliverables under Task 9. Task 10. Prepare Sewer Comprehensive Plan BC will use the results of the preceding tasks to prepare a preliminary draft Sewer Comprehensive Plan document for City staff review. BC proposes that the document consist of the following four parts: · Plan Overview: Prepared for general public/stakeholders to present a general understanding of the Sewer Comp Plan contents. · Executive Summary: The intended audience is the Mayor, Planning Commissioners, City Council, and key stakeholders. The executive summary provides policy perspective, general technical understanding, background (for recommended policies, programs, and projects), and links to financial policies/strategies. · Comprehensive Plan: This is the main body of the document, intended for City staff who will be implementing the Sewer Comp Plan contents. The Comprehensive Plan will consist of a concise summary of the planning process and focus primarily on the recommended improvements and policies. The CIP will focus on projects that the City could implement over the next 6 years, given anticipated funding and staff resources. Project needs identified, but not listed in the 6-year plan, will be listed as future projects. This proposed implementation of improvements and policies will update the implementation presented in the existing Sewer Comp Plan. · Appendices: Supporting information (e.g., model data and cost estimate details) would be provided in appendices for City staff needing specific detail. After revising to address staff comments, BC will prepare a public review draft suitable for presentation to the Planning Commission, City Council, or other stakeholder groups as appropriate. City staff will present the plan to the Planning Commission and City Council. BC will work with City staff to help address comments. BC will then prepare the final version of the Sewer Comprehensive Plan. Information Provided by City The City will provide the following information under Task 10: CA.C Page 27 of 176 10/29/2013 Page 11 of 12 · The City will compile review comments from reviews, resolve any conflicting comments, and provide to BC a single set of comments. Assumptions Task 10 will be performed under the following assumptions: · One preliminary draft Sewer Comp Plan will be prepared. · One public review draft Sewer Comp Plan will be prepared. · The draft Sewer Comp Plans will be submitted to a maximum of three reviewing parties: the City, stakeholders, and regulator reviewers. · One workshop will be held with the City to present the draft Sewer Comp Plan. One final Sewer Comp Plan will be prepared. · City will complete the formal SEPA process as part of the plan development. Deliverables The following deliverables will be developed under Task 10: · Preliminary Draft Sewer Comprehensive Plan (four hard copies plus PDF) · Public Review Draft Sewer Comprehensive Plan (six hard copies plus PDF) (Plus 20+/- Exec Summary w/CD of draft) · Final Sewer Comprehensive Plan (Eight hard copies plus PDF) Task 11. Prepare Pipe Criticality and CMMS Integration Plan BC will provide assistance in defining an approach and requirements for implementing the previously developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance management system (CMMS). BC will perform this in two stages, 1) defining the system configuration requirements through a workshop, and 2) drafting a System Configuration Specification detailing the requirements in a form that is actionable for a Cartegraph implementer while providing traceability for the city to confirm the changes were performed in the expected manner. 11 a Requirements Definition Workshop BC will conduct a an initial requirement definition workshop with the City to outline the business and technical requirements that must be met in order for Cartegraph system to effectively allow City employees to access and use the Pipe Criticality information. 11 b Draft System Configuration Specification BC will collect and analyze the information gathered during the initial workshop and draft a System Configuration Specification that outlines the required system configuration. BC will work with City staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a final System Configuration Specification that can be used by the City to facilitate implementation by a qualified Cartegraph implementer, which could include City staff. Information Provided by City The City will provide the following information under Task 11: · Asset management goals in regards to pipe criticality implementation CA.C Page 28 of 176 10/29/2013 Page 12 of 12 Assumptions Task 11 will be performed under the following assumptions: · The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS and criticality model, planning staff, IT staff who “own” Cartegraph. · BC is not required to purchase Cartegraph. · No updates to the existing pipe criticality model are included in this work. · BC is not responsible for changes to the City’s Cartegraph database or software. · BC staff will attend one on-site workshop not to exceed 3 hours in length · A maximum of 3 revisions will be made to the System Requirement Specification · This work will be summarized in the final Sewer Comp Plan, but the implementation plan will not be included as an appendix. Deliverable The following deliverable will be developed under Task 11: · A System Configuration Specification detailing the requirements of a pipe criticality analysis component within the City’s existing CMMS CA.C Page 29 of 176 Task Estimated Cost 1 Manage Project $38,223.00 2 Update System Background Information $20,131.00 3 Evaluate Sanitary Sewer Utility Policies $24,202.00 4 Perform Hydrologic and Hydraulic Modeling $56,896.00 5 Evaluate System $21,423.00 6 Develop Capital Improvement Program $31,490.00 7 Plan for Sewer Extensions $18,272.00 8 Document Existing Maintenance and Operations Program $15,270.00 9 Financial Analysis Assistance $6,459.00 10 Prepare Comprehensive Sewer Plan $49,282.00 11 Prepare Pipe Criticality and CMMS Integration Plan $17,031.00 12 Other Direct Costs $5,000.00 Total $303,679.00 2013 $75,000.00 2014 $275,000.00 Total $350,000.00 City of Auburn Sewer Comprehensive Plan Update Estimated Project Costs Sewer Comprehensive Plan Update Budget CA.C Page 30 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-439 Date: November 12, 2013 Department: Public Works Attachments: Scope of Work Budget Summary Budget Impact: $0 Administrative Recommendation: Public Works Committee to recommend Council grant permission to enter into Consultant Agreement No. AG-C-439 with Carollo Engineers, Inc. for Comprehensive Water System Plan. Background Summary: The City of Auburn’s last Comprehensive Water System Plan was completed in 2009 and approved by the Department of Health (DOH) in 2012. This plan will be a substantial update to the 2009 plan as many elements of the City’s water system have been modified or are operating under other conditions. The water system plan will be developed in conjunction with an update to the City’s Comprehensive Plan. DOH requires this water system plan be submitted and approved by December 2014. Project Scope Each task corresponds to a chapter in the plan: 1.Introduction – Document the purpose, objectives, ownership and management, and the approval process of the plan. 2.Planning Considerations – Evaluate the City’s Retail Water Service Area (RWSA) considering current urban growth areas, regional planning efforts and other City planning assumptions. 3.Policies and Criteria – Document and update the City’s policies, criteria, and standards related to the administration, expansion, operation, and maintenance of the system. 4.Water Requirements – Perform demographic and demand analysis to predict current and future demands within the City’s RWSA. 5.Existing System – Document the City’s existing water system, including supply, storage, booster pump stations, interties, treatment, and distribution. 6.Water Resources – Evaluate the current and future water resources to identify AUBURN * MORE THAN YOU IMAGINEDCA.D Page 31 of 176 potential deficiencies and proposed improvements. 7.Water Quality – Summarize water quality regulations, evaluate the raw and treated water quality from each source, discuss any trends that have developed, summarize any water quality violations, summarize reporting requirements, and recommend improvements if necessary to meet anticipated or future water quality regulations. 8.Water Use Efficiency – Summarize the City’s Water Use Efficiency program, estimate the water savings from measures in the past 6 years, and project future conservation water demand. 9.System Analysis – Evaluate the distribution system using the City’s calibrated hydraulic model. Improvements will be developed for identified deficiencies. Improvements identified in other tasks will be incorporated into the model to determine the effect of comprehensive improvements. 10.Capital Improvements Plan – Summarize the recommended improvements for the sources of supply, storage, distribution and transmission, and pressure zones. Project costs will be developed for each recommended improvement and ranked by priority. 11.Financial – Summarize the City’s total cost of providing water service, assurances that the utility improvement schedule will be implemented and establish fees for service. 12.Operation and Maintenance – Evaluate the current operation and maintenance program against DOH requirements and American Water Works Association Standards. Provide a plan for establishing a formal repair and replacement program. Project Schedule Submit plan to DOH – October 2014 Final approval from DOH – December 31, 2014 Project Cost Summary The estimated cost for this agreement is $406,892.00 and there is $330,000.00 budgeted in 2014 for this effort. A budget adjustment for the balance is not anticipated since the budgeted expenditures in the Water Fund will not be exceeded this year. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Wagner Staff:Fenhaus Meeting Date:November 18, 2013 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 32 of 176 AUBURN * MORE THAN YOU IMAGINEDCA.D Page 33 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx CITY OF AUBURN COMPREHENSIVE WATER SYSTEM PLAN UPDATE SCOPE OF SERVICES The following Scope of Services has been developed to assist the City of Auburn (City) with the 2015 update of its Comprehensive Water System Plan (Plan). The objective of this project is to update and/or provide technical assistance and review of all elements of the Plan document, in accordance with WAC 246-290-100 and State of Washington Department of Health (DOH) regulations. The following tasks under this Scope of Services has been prepared based on Carollo Engineers’ (Consultant) current understanding of the proposed project, and on discussions with City staff. 1.0 PROJECT BACKGROUND The City initiated this Plan recognizing the importance of planning, developing, and financing water system facilities to provide reliable and efficient service for existing customers and to serve anticipated growth. The Plan is designed to meet state, county, and local requirements. The City’s last Comprehensive Water System Plan was completed in 2009 and approved by DOH in 2012. This plan will be a substantial updated to the 2012 plan as many elements of the City’s water system have been modified or are operating under other conditions. The 2012 plan will be incorporated into the updated Plan, as appropriate. This 2015 Plan is being developed in conjunction with an update to the City’s Comprehensive Plan, creating a cohesive and complimentary set of documents. 2.0 PROJECT ASSUMPTIONS  Carollo Engineers, Inc. will be referred to as “Consultant” in this document.  The City of Auburn and its staff will be referred to as “City” in this document.  All meetings will be held at City offices.  Draft Chapters will be provided in electronic copy (PDF and/or Microsoft Word) transmitted via email or secure file transfer.  Calculation tables will be provided in .xlsx format.  Meeting notes and related materials will be transmitted electronically in MS Word and PDF formats via email.  The City will print and produce additional copies of all documents as necessary for its use.  The City will provide available information related to the project and as requested by the Consultant in a timely manner. The City shall furnish Consultant available studies, reports, and other data pertinent to Consultant’s services; obtain, or authorize Consultant to obtain, or provide additional reports and data as required; furnish to Consultant services of others required for the performance of Consultant’s services hereunder, and Consultant shall be entitled to use and rely upon all such information and services provided by the City or others in performing Consultant’s services under this Agreement. CA.D Page 34 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx  The Consultant and City will develop the chapters for the Plan with the lead roles as described below. A list of Appendices from the last plan are summarized below, these will be incorporated as deemed necessary during the plan development: Chapter / Appendix Chapter Lead Executive Summary Comprehensive Water Plan Consultant Chapter 1: Introduction Consultant Chapter 2: Planning Considerations Consultant Chapter 3: Policies and Criteria Consultant Chapter 4: Water Requirements Consultant Chapter 5: Existing System Consultant Chapter 6: Water Resources Consultant Chapter 7: Water Quality Consultant Chapter 8: Water Use Efficiency Consultant Chapter 9: System Analysis Consultant Chapter 10: Capital Improvements Plan Consultant Chapter 11: Financial City/Consultant Chapter 12: Operations And Maintenance Consultant Appendix 1A: Notice of Determination of Non-Significance (DNS) City Appendix 1B: State Environmental Policy Act (SEPA) Checklist City Appendix 1C: Agency Comment Letters and Responses City/Consultant Appendix 1D: Ordinances and Approvals City Appendix 1F: Water System Plan Submittal Form City Appendix 1G: Plan Content Checklist Consultant Appendix 1H: Municipal Water Law – Water System Plan General Approval Checklist Consultant Appendix 2A: Service Area Agreements City Appendix 2B: Disposition of 2012 Capital Improvement Program City Appendix 2C: Interlocal Agreements City Appendix 3A: Demographic and Demand Forecast Tables Consultant Appendix 4A: Water Facilities Inventory Form City Appendix 5A: Source and Storage Analysis Tables Consultant Appendix 5B: Facility Conditions Assessment Consultant/City Appendix 5C: Maintenance Repair and Inspection Reports City Appendix 6A: Water Rights Self-Assessment Forms Consultant Appendix 6B: Copies of Water Rights Certificates City Appendix 6C: Wellhead Protection Report Consultant CA.D Page 35 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx 3.0 TASKS To meet the objectives of this scope of services, the Consultant shall complete the tasks as summarized in the table below and discussed in detail in the text that follows. Task Title Task 100 Introduction Task 200 Planning Considerations Task 300 Policies and Criteria Task 400 Water Requirements Task 500 Existing System Task 600 Water Resources Task 700 Water Quality Task 800 Water Use Efficiency Task 900 System Analysis Task 1000 Capital Improvements Plan Task 1100 Financial Task 1200 Operations and Maintenance Task 1300 Project Management Task 1400 Plan Integration Task 1500 Management Reserve Chapter / Appendix Chapter Lead Appendix 7A: Water Quality Monitoring Plan City Appendix 7B: Water Quality and Regulatory Compliance Consultant Appendix 7C: Coliform Monitoring Plan City Appendix 7D: Public Works Emergency Response Program City Appendix 8A: Water Use Efficiency Evaluation Consultant Appendix 10A: CIP Cost Estimates Consultant Appendix 11: Design and Construction Standards City Appendix 12A: Boil Water Notices City Appendix 12B: Safety Training Records City Appendix 12C: Cross Connection Control Program City CA.D Page 36 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx TASK 100 – INTRODUCTION The objective of this task is to review and update the City’s introduction to the Plan. Chapter 1 documents important plan elements including purpose, objectives, ownership and management, and the approval process. This task will develop Chapter 1 Introduction of the Plan and includes the Project Kick-off meeting. Task 100 Activities 101. Meeting No. 1 - Project Kick-off. Summarize the DOH Kick-off meeting, the Plan outline, the Draft PMP, and the initial data request list for Tasks 200 and 400. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 102. Review and Update of Introduction. Review and update Chapter 1 of the 2012 Plan to reflect the latest information and maintain consistency throughout the Plan. It is anticipated the majority of updates for this chapter will be to document the environmental assessment and approval process, including Agency review comments and ordinances, in Appendices. Incorporate changes into draft Chapter 1 for the City’s review and approval. 103. Draft and Final Chapter 1 – Introduction. Prepare draft Chapter 1 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  It is anticipated that Chapter 1 will largely be an update to Chapter 1 of the 2012 Plan City Deliverables  Agency review comments  Adoption resolutions  Comments on draft Chapter 1 – Introduction. Consultant Deliverables  Project Kick-off Meeting Agenda, Materials, and Minutes  Draft Chapter 1 – Introduction  Final Chapter 1 – Introduction Meetings  Meeting No. 1 - Project Kick-off TASK 200 – PLANNING CONSIDERATIONS Task 200 Activities 201. Data Request. Develop and submit a request for data required for Chapter 2. The following data are anticipated to be required: a. King and Pierce County’s Coordinated Water Service Areas CA.D Page 37 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx b. City’s proposed Retail Water Service Area (RWSA) boundary, c. King and Pierce County tax parcels, d. New or altered agreements with adjacent purveyors, and e. Related studies that are not readily available. 202. Retail Water Service Area Evaluation. Assist the City in delineating the future RWSA considering current Urban Growth Areas, regional planning efforts and other City planning assumptions. Evaluation will consider providing service for the Bonney Lake area. Prepare maps of the existing and future RWSA for review by the City in Meeting No. 2. Document final RWSA electronically as a map and GIS dataset following Meeting No. 2. 203. Meeting No. 2 - Retail Water Service Area/Policies and Criteria. Present the methods and results of the RWSA evaluation for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 204. Review and Update of Planning Considerations. Review and update Chapter 2 of the 2012 Plan to reflect the latest information and maintain consistency throughout the Plan. The updates may include an updated figure of the City’s RWSA and an updated inventory of related studies. Incorporate changes into draft Chapter 2 for the City’s review and approval. 205. Draft and Final Chapter 2 – Planning Considerations. Prepare draft Chapter 2 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  The City can provide or obtain the necessary related studies.  The City can provide or obtain the King and Pierce County Coordinated Water System boundaries.  Does not include additional meetings with King County, Pierce County or adjacent communities to discuss City’s future retail water service area.  It is anticipated that Chapter 2 will largely be an update to Chapter 2 of the 2012 Plan City Deliverables  Requested data  Comments on draft Chapter 2 – Planning Considerations. Consultant Deliverables  Meeting No. 2 Agenda, Materials, and Minutes  Draft Chapter 2 – Planning Considerations  Final Chapter 2 – Planning Considerations CA.D Page 38 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx Meetings  Meeting No. 2 - Retail Water Service Area/Policies and Criteria TASK 300 – POLICIES AND CRITERIA The objective of this task is to document the City’s policies, criteria, and standards related to the administration, expansion, operation, and maintenance of the system. The existing Policies and Criteria will be updated, as necessary, and supplemented with new policies provided by the City. This task will develop Chapter 3 Policy and Criteria of the Plan. Task 300 Activities 301. Policies and Criteria Documentation. Review and update policies and criteria in Chapter 3 of the 2012 Plan for new DOH required policies, new City identified policy changes, inconsistencies, or missing standards. The City will provide City identified policies and criteria, which may include: a. Clarification/modification of service/satellite system criteria, b. Updated annexation policy, and c. Updated backflow prevention policies. Incorporate changes into draft Chapter 2 for the City’s review and approval. 302. Public Works Committee Policies and Criteria Review. Assist City in presenting policies and criteria to the Public Works Committee. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 303. Draft and Final Chapter 3 – Policies and Criteria. Prepare draft Chapter 3 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  The City will provide new City identified policies and criteria.  It is anticipated that Chapter 3 will largely be an update to Chapter 3 of the 2012 Plan City Deliverables  City identified updates to policies and criteria  Comments on draft Chapter 3 – Policies and Conditions. Consultant Deliverables  Draft Chapter 3 – Policies and Conditions  Final Chapter 3 – Policies and Conditions Meetings  None TASK 400 – WATER REQUIREMENTS CA.D Page 39 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx The purpose of this task is to perform a demographic and demand analysis to predict current and future demands within the City’s RWSA. The planning years to be evaluated will include each year from 2015 to 2025, 2030, and 2035. The task will maintain a consistent methodology with the 2011 demand update and 2012 Plan. The City will be provided with an electronic demand tool, which will allow them to maintain their demands into the future. This task will develop Chapter 4 Water Requirements of the Plan. Task 400 Activities 401. Data Request. Develop and submit a request for data required for Chapter 4. The following data are anticipated to be required: a. Monthly water use by customer class from 2011 to 2013 by pressure zone. b. Largest customer locations on a map and annual consumption by customer class from 2011 to 2013. c. Accounted-for Non-Revenue Water from 2011 to 2013. d. Monthly production data for each source from 2011 to 2013. e. Growth rates by customer class through the end of the water supply planning horizon (2035). The rates will be based on a GIS analysis of Transportation Analysis Zone data from the Puget Sound Regional Council (PSRC) and other available planning data. f. GIS Data: land use, zoning data within the City Limits, TAZ boundaries. 402. Demographics Projections. Demographic projections will be developed based on the following methodology. a. Identify land use types and obtain the density of dwelling units and employees per category from the City and County. Estimate the total area of existing and build-out land use for each pressure zone within the RWSA. b. Using density assumptions, estimate the build-out number of accounts under build- out conditions. c. Use data from PSRC and the City to calculate rates of growth for each TAZ and each pressure zone. High, low, and average number of accounts will be prepared for the each year during the first 10-years, 15-year, 20-year, and build-out conditions. 403. Meeting No. 3 - Demographic Analysis. Present methods and results for the demographic analysis for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 404. Demand Projections. Demand projections will be developed based on the following methodology. The projections will be documented in Chapter 4 of the Plan. a. Develop the current average day demands (ADD) and maximum day demands (MDD), the accounted-for revenue water uses, estimated water loss and leakage planning values, and establish equivalent residential unit (ERU) values for the different customer classes. CA.D Page 40 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx b. Estimate the future ADD and MDD water demand for each pressure zone based on the demographic projections and historical ERU demand. Average, high, and low estimates of the future water demand will be determined. The range will be based on the statistical variation in the historical ERU demand, leakage values, conservation goals, and the high and low ranges of the demographic projection. Up to 10 of the City’s largest connections, potential large-scale industrial demands and future wholesale water customers will be evaluated and projected separately and added to other projected system demands. Peak hour demand (PHD) will be calculated using both DOH and the City’s estimated peaking factor from the new diurnal curves. c. The demand from the City’s intertie commitments will be developed based on existing agreements. Wholesale MDD and ADD for each planning year will be incorporated into future water demands. Emergency or interruptible intertie demands will be identified and incorporated per City policy into the future water demands. 405. Meeting No. 4 - Demand Projections. Present the methods and results of the demand analysis for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 406. Demand model. Provide excel database with projected ERUs and resulting demand for City’s use in future updates. 407. Draft and Final Chapter 4 – Water Requirements. Prepare draft Chapter 4 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  City will provide 2015 Comprehensive Plan Land Use as scheduled in the PMP.  Aggregate Demands will be developed for areas not currently within the RWSA (i.e. Bonney Lake). City Deliverables  Requested data  Comments on draft Chapter 4 – Water Requirements. Consultant Deliverables  Meeting No. 3 Agenda, Materials, and Minutes  Draft Chapter 4 – Water Requirements  Meeting No. 4 Agenda, Materials, and Minutes  Final Chapter 4 – Water Requirements Meetings  Meeting No. 3 - Demographic Analysis CA.D Page 41 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx  Meeting No. 4 - Demand Projections TASK 500 – EXISTING SYSTEM The purpose of this task is to document the City’s existing water system, including supply, storage, booster pump stations, interties, treatment, and distribution. This task will develop Chapter 5 – Existing System of the Plan. Task 500 Activities 501. Data Request. Develop and submit a request for data required for Chapter 5. The following data are anticipated to be required: a. Coordinate with City to obtain the most up-to-date GIS information. b. Updated Facilities from 2012 Plan c. Confirmation of facility assets from system tables from last plan 502. Review and Update of Existing System. Review and update Chapter 5 of the 2012 Plan to reflect the latest information and maintain consistency throughout the Plan, including Booster Pump Stations, Wells, and Interties. Incorporate changes into draft Chapter. Prepared existing hydraulic profile of the existing system. 503. Draft and Final Chapter 5 –System Analysis. Prepare draft Chapter 5 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  Engineering Reports and Record Drawings for each new facility will be provided by the City. City Deliverables  Requested data  Comments on draft Chapter 5 – Existing System. Consultant Deliverables  Draft Chapter 5 – Existing System  Final Chapter 5 – Existing System Meetings  None TASK 600 – WATER RESOURCES The purpose of this task is to evaluate the current and future water resources to identify potential deficiencies and proposed improvements. Evaluations will consider current water rights and coordinated regional water system plans. This task will develop Chapter 6 Water Resources of the Plan. CA.D Page 42 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx Task 600 Activities 601. Data Request. Develop and submit a request for data required by Chapter 6. The following data are anticipated to be required: a. Existing water rights and pending water rights applications. b. Existing well pump tests, capacity evaluations and/or aquifer characterizations. c. Water level and quality records (including hydrographs), d. Well log reports e. Studies associated with condition assessment and hydrogeologic analyses. f. Shapefiles of the existing Wellhead Protection Areas (WHPAs). g. Electronic information for the City’s existing monitoring wells and sampling protocol. h. Editable, electronic version of 2000 Wellhead Protection Report. 602. Water Supply Summary. Review and summarize the existing sources of supply for the City’s RWSA, including all interties. Each source will include an evaluation of performance, reliability, criticality, ability to pump, water right, treatment capacity, and auxiliary power. 603. Water Rights Assessment. Summarize water right permits, claims, certificates, and pending water right applications and change applications. Water Rights will reflect new values defined in the Department of Ecology Memorandum of Understanding. Include rationale and approach for use of inactive rights, as well as a Wells 3A, 3B, and 5B. Complete DOH Tables 3 and 4 for existing and future water rights and demand. 604. Water Supply Analysis. Evaluate the City’s ability to provide water supply in accordance with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-year projected demands within the whole system and each pressure zone. Additional supplies or improvements will be identified and summarize, as needed. Summarize the City’s water supply strategy plan and recommend program modifications if needed to meet all system demands for the planning period. 605. Meeting No. 5 – Water Supply Analysis. Present the supply, storage, pump station, and distribution system analysis results for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 606. Wellhead Protection Program Update. Update City’s Wellhead Protection Plan to maintain compliance with all requirements of the Washington State’s wellhead protection rules. Summarize updates and changes to Wellhead protection in Chapter 7 of the Plan. Robinson Noble (Subconsultant) will update the Wellhead Protection Plan. a. Data Collection and Review. Collect and review pertinent data, including the existing wellhead protection plan. The Subconsultant will obtain land use data from the Consultant b. Conduct Contaminant Source Inventory and Hazard Ranking. Review of existing computer databases (EPA, Ecology, Health) to identify known leaking underground storage tanks, confirmed and suspected contamination sites, independent clean-up CA.D Page 43 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx listings, landfills, and regulated underground storage tanks. Coordinate with City staff for the field verification of any known or potential hazard sites within the Wellhead Protection Areas (WHPAs). Rank all identified potential contamination sources in the hazard inventory according to the hazard potential of each site and in general accordance with Health guidelines (Health publication 331-018; 1995). This ranking will allow a prioritization of the sites for future planning. Develop map of prioritized hazard inventory along with related WHPAs and land use coverage. c. Implementation Strategy and Policy Planning. Revise and update the 2008 implementation strategies and management recommendations. In concert with City staff, identify those tasks or plans that the City considers practical for future implementation. Likewise, identify any new policy recommendations (e.g. suggested land-use changes) for consideration in the City’s long-term planning process. d. Wellhead Protection Plan Report Update. Update report with findings including the hazard inventory, the prioritized list of known or suspected sites, and a list of City staff-approved implementation strategies. Develop appropriate maps and figures for report. Document conclusions or recommendations to the City for any sites or areas of concern identified during the project. Provide two stamped and bound, one stamped camera-ready, one PDF, and all electronic files of the Wellhead Protection Plan Report. 607. Meeting No. 6 – Wellhead Protection. Present the Wellhead Protection results for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 608. Draft and Final Chapter 6 – Water Resources. Prepare draft Chapter 6 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  The City can provide assumptions on future sources and quantities of supply  Spatial resolution of the analyses will be limited to the resolution enabled by data provided by the City or other sources.  No new modeling of the WHPAs.  As with the 2008 update, we assume that City staff will field verify hazard sites, as they are more intimately familiar with the businesses and history of the area.  No sensitivity analyses have been budgeted.  An on-line database search company will be contracted to perform the search of known and potential hazard sites. City Deliverables  Requested data  Comments on draft Chapter 6 – Water Resources CA.D Page 44 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx Consultant Deliverables  Meeting No. 5 Agenda, Materials, and Minutes  Meeting No. 6 Agenda, Materials, and Minutes  Wellhead Protection Plan Report Update  Draft Chapter 6 – Water Resources  Final Chapter 6 – Water Resources Meetings  Meeting No. 5 – Water Supply Analysis  Meeting No. 6 – Wellhead Protection TASK 700 – WATER QUALITY The purpose of this task is to summarize the water quality regulations, evaluate the raw and treated water quality from each source, discuss any trends that have developed, summarize any water quality violations, summarize reporting requirements, and recommend improvements if necessary to meet anticipated or future water quality regulations. This task will develop Chapter 7 Water Quality of the Plan. Task 700 Activities 701. Data Request. Develop and submit a request for data required for Chapter 7. The following data are anticipated to be required: a. Water quality test results in Excel format, including data from well water, treated water, and the distribution system. b. Testing Waivers. c. Current Water Quality Monitoring Plan. d. Sample Locations. 702. Review and Update of Water Quality. Review and update Chapter 7 of the 2012 Plan to reflect the latest information and maintain consistency throughout the Plan. The following updates and evaluations will be included in Chapter 7. Incorporate changes into draft Chapter 1 for the City’s review and approval. a. Water Quality Evaluation. Review City’s compliance with current federal and state water quality regulations. Summarize the current treatment process types, capacity, overall performance and treatment system conditions. Evaluate City’s ability to meet future potential water quality regulations. Identify improvements required to the City’s water treatment systems to meet current and/or future regulations. b. Tacoma Intertie Water Quality Summary. Document the system water quality with supplies from the Tacoma Second Supply Pipeline Interties. The results will be discussed for both the B St NW and 132nd Ave SE intertie locations. CA.D Page 45 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx 703. Meeting No. 7 – Water Quality Evaluation. Present the water quality evaluation results for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 704. Draft and Final Chapter 7 – Water Quality. Prepare draft Chapter 7 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  This task does not include review or update of the City’s Water Quality Monitoring Plan City Deliverables  Requested data  Meeting No. 7 Agenda, Materials, and Minutes  Comments on draft Chapter 7 – Water Quality Consultant Deliverables  Draft Chapter 7 – Water Quality  Final Chapter 7 – Water Quality Meetings  Meeting No. 7 – Water Quality Evaluation TASK 800 – WATER USE EFFICIENCY The purpose of this task is to summarize the City’s Water Use Efficiency (WUE) program, estimate the water savings from measures in the past 6 years, and project future conservation water demand. This task will develop Chapter 8 – Water Use Efficiency of the Plan. Task 800 Activities 801. Data Request. Develop and submit a request for data required for Chapter 8. The following data are anticipated to be required: a. Existing conservation program measures including measured effectiveness and costs. b. WUE goals. c. Potential new WUE measures. 802. Existing Conservation Program. Review and update Chapter 8 of the 2012 Plan to reflect the latest information and maintain consistency throughout the Plan. An estimate of conservation volumes will be calculated and a review of the effectiveness of existing measures will be conducted. 803. Future WUE Program. Identify future WUE program measures to implement. Assist in developing conservation goals for the next six years in accordance with state and local guidelines. Perform a cost-benefit analysis of existing and proposed WUE measures to CA.D Page 46 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx include in the future WUE Plan. Assist in developing future conservation program elements to meet program goals. 804. Future Conservation Water Demand. Calculate conservation demands (both MDD and ADD) based on the established conservation goals. MDD and ADD conservation demands will be developed in the same demand years used in Task 400. Conservation demands will not be developed for the wholesale water demand. 805. Meeting No. 8 –WUE Program Review. Present the methods and results of the WUE program evaluation and demands for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 806. Draft and Final Chapter 8 – Water Use Efficiency. Prepare draft Chapter 7 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  None City Deliverables  Requested data  Comments on draft Chapter 8 – Water Use Efficiency Consultant Deliverables  Meeting No. 8 Agenda, Materials, and Minutes  Draft Chapter 8 – Water Use Efficiency  Final Chapter 8 – Water Use Efficiency Meetings  Meeting No. 8 - WUE Program Review TASK 900 – SYSTEM ANALYSIS The purpose of this task is to evaluate the distribution system using the City’s calibrated InfoWater hydraulic model. Improvements will be developed for identified deficiencies. Improvements identified in other tasks will be incorporated into the model, as appropriate, to determine the effect of comprehensive improvements. The task will use the calibrated hydraulic model developed under On-call Task Order T09-013. Task 900 Activities 901. Data Request. Develop and submit a request for data required for Chapter 9. The following data are anticipated to be required: a. Potential future supplies or interties, including locations b. Potential location for future storage facilities. CA.D Page 47 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx 902. Updated Hydraulic Profile. Update the previous hydraulic profile according to data provided in the hydraulic model. Prepare a hydraulic profile figure for review by City. 903. Supply Scenarios Evaluation. Evaluate the City’s ability to provide water supply in accordance with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20- year projected demands within each pressure zone. The evaluation will consider Identify and summarize additional supplies or improvements as needed. Develop a water supply strategy plan to meet all system demands for the planning period. 904. Storage Analysis. Identify the storage volume required for each pressure zone based on the established storage criteria for equalizing, fire flow, operational and standby volumes. The storage analysis will be performed for the 6-, 10-, and 20-year projected demands. If storage deficiencies are identified, additional storage volume requirements will be identified by pressure zone and capacity. Potential storage size and location specifically identified by the City will be utilized if future storage needs are identified. 905. Pump Station Analysis. Identify the pumping capacity requirements per the evaluation criteria. Compare requirements to current pump station capacity to identify any deficiencies for the 6-, 10-, and 20-year projected demand scenarios. Required upgrades, modifications, or operational changes will be recommended, as necessary. 906. Meeting No. 9 – System Analysis. Present the Supply, Storage, and Pump Station analysis results for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 907. Update Demands and Fire Flow. The updated, calibrated InfoWater hydraulic model will be updated with latest demands for the 6-, 10-, and 20-year conditions. a. Apply the estimated existing demands to nodes in the model using geocoding. Scale demands per pressure zone such that the total demand per pressure zone matches the demand assumptions of Task 200. Demands for the 6-, 10-, and 20-year conditions will be applied in the model using a scaled multiplier. b. Develop diurnal curves for each pressure zone using historic SCADA data. Apply diurnal curves into model. c. Fire flow requirements (FFR) will be assigned to the model nodes based on the latest land use data. In addition, a specific FFR will be assigned to the single node in each zone representing the account with the highest FFR. d. Aggregate water demands will be incorporated into the model for areas that are currently not within the RWSA (i.e. Bonney Lake). This allows the City to determine deficiencies and improvements without representing the areas’ distribution system. 908. Fire and System Pressure Analysis. Using the hydraulic model, perform steady state analysis of the system evaluating fire flow and system pressures per DOH regulations and guidelines based on the City’s water system criteria. Identify improvements to address deficiencies under the MDD + fire flow simulations and the peak hour simulations for the 6-year, 10-year and 20-year scenarios. The model will also be used to identify minimum CA.D Page 48 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx system pressures during peak-hour demands. The System Analysis will focus on distribution capacity deficiencies for pressure, velocity and flow. 909. Meeting No. 10 - Fire and System Pressure Analysis. Discuss and validate, if possible, the deficiencies identified during the fire and system pressure analysis with City staff. Prepare figures showing pressure and fire flow deficiencies. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 910. Identification of Water Improvement Projects. Identify improvements to address identified transmission/distribution deficiencies. Identified supply, storage, treatment and water quality improvements will be included will be sized to meet 20-year demand conditions. Summarize the City’s current asset management program and repair and replacement program. This may include age, known condition, and material of existing facilities. Incorporate water system projects in the existing CIP and summarize changes to projects, if required. Prepare figures showing results of pressure and fire flow after implementing recommended improvements. 911. Bonney Lake Service Area Evaluation. Develop a technical memorandum (TM) documenting the system improvements required to extend service to the Bonney Lake area. Summarize demands, supplies source, and storage facilities for the area. Present improvements projects for the Lakeland Hills zone with and without the expanded service. Provide draft TM for review and comment by City. City comments and Consultant responses will be tracked in the Comment Response Log. Document TM updates and the City’s decision on the future inclusion of the Bonney Lake area in a Final TM. 912. Meeting No. 11 - Identified Improvement Projects. Determine final identified system deficiencies and proposed improvements to be included in the CIP. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 913. Draft and Final Chapter 9 – System Analysis. Prepare Chapter 9 from the Model Calibration TM developed under On-call Task Order T09-013 and work of this task. Document the methodology and results of the System Analysis of the system deficiencies and improvements. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  Hydraulic model formulation and calibration will be completed under On-call Task Order T09-013.  City to provide summary of current asset management program City Deliverables  Comments on draft Chapter 9 – System Analysis  Repair and replacement program CA.D Page 49 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx Consultant Deliverables  Meeting No. 9 Agenda, Materials, and Minutes  Meeting No. 10 Agenda, Materials, and Minutes  Meeting No. 11 Agenda, Materials, and Minutes  Draft Bonney Lake Service Area Improvements TM  Final Bonney Lake Service Area Improvements TM  Draft Chapter 9 – System Analysis  Final Chapter 9 – System Analysis Meetings  Meeting No. 9 - System Analysis  Meeting No. 10 - Fire and System Pressure Analysis  Meeting No. 11 - Identified Improvement Projects TASK 1000 – CAPITAL IMPROVEMENTS PLAN This Task will summarize the recommended improvements for the sources of supply, storage, distribution and transmission, and pressure zones in accordance with the City’s Policy and Criteria. Total project costs will be developed for each recommended improvement and ranked by priority. This task will develop Chapter 10 Capital Improvement Program for the Plan. Task 1000 Activities 1001. Cost Estimates. Develop opinions of project cost for pipe replacement, pump station, reservoir, treatment, and other improvement projects identified by City. Summarize the recommended system improvements for the short term (6 years), medium term (10 years), and long term (20 years). 1002. Project Prioritization. Obtain project prioritization criteria from City. Prioritize all projects into 6-year, 10-year and 20 year schedules based on evaluation during the Plan. Projects not identified in the Plan will be identified by the City and included for prioritized during this task. 1003. Meeting No. 12 - Capital Improvements Plan. Determine final CIP projects and costs. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 1004. Electronic CIP. Develop an electronic CIP spreadsheet tool to include a full sheet on each project and a summary CIP for all projects. Project costs and timing will be linked such that City staff may revise costs and timing and the CIP will automatically be updated. 1005. Draft and Final Chapter 10 – Capital Improvements Plan. Prepare draft Chapter 10 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. CA.D Page 50 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx Assumptions  City provides bid costs of recent projects, if available. City Deliverables  Comments on draft 10 – Capital Improvements Plan Consultant Deliverables  Meeting No. 12 Agenda, Materials, and Minutes  Draft Chapter 10 – Capital Improvements Plan  Final Chapter 10 – Capital Improvements Plan  Electronic CIP Meetings  Meeting No. 12 - Capital Improvements Plan TASK 1100 – FINANCIAL The purpose of this task is to summarize the City’s total cost of providing water service, assurances that the utility improvement schedule will be implemented and established fees for service. It is anticipated that the City will lead this task and develop the Financial Chapter. Carollo will support the City to incorporate into the Plan. The Chapter will include historical financial performance review, capital facilities charge update, capital financing plan, operating forecast, revenue needs assessment. This task will develop Chapter 11 – Financial of the Plan. Task 1100 Activities 1101. Meeting No. 13 – Financial Analysis. Facilitate a workshop to discuss the financial analyses. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 1102. Draft and Final Chapter 11 – Financial. Review draft Chapter 11 prepared by City. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  The City will perform the financial analysis and develop Chapter 11.  Scope does not include changes to the City’s existing rate structure. City Deliverables  Requested data  Comments on draft Chapter 11 – Financial Plan Consultant Deliverables  Meeting No. 13 Agenda, Materials, and Minutes  Draft Chapter 11 – Financial Plan CA.D Page 51 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx  Final Chapter 11 – Financial Plan Meetings  Meeting No. 13 – Financial Analysis TASK 1200 – OPERATIONS AND MAINTENANCE The purpose of this task is review and evaluate the City’s Operations and Maintenance Program (O&M) to develop Chapter 12 – Operations and Maintenance of the Plan. The current O&M program will be evaluated against DOH requirements and AWWA G200-09 Standards. The task will provide a plan for establishing a formal repair and replacement program. Task 1200 Activities 1201. Data Request. Develop and submit a request for data required for Chapter 8. The following data are anticipated to be required: a. Copy of the organization chart, coliform monitoring plan, emergency response plan, cross-connection control program (or enabling ordinance). b. City’s Vulnerability Assessment. c. Editable, electronic version of Coliform Monitoring Plan 1202. Meeting No. 14 – O&M Program Review. At a meeting with Operations, the programs completed since the last plan will be discussed. Carollo will summarize the current operations and maintenance programs in accordance with the DOH Planning Handbook. Collect information regarding control system. 1203. O&M Analysis. Conduct O&M analysis to identify deficiencies and recommendations. a. Discuss with Operations the programs completed since the last plan, which may occur during Meeting No. 12. Summarize the current operations and maintenance programs in accordance with the DOH Planning Handbook. Programs may include 1) Operator Certificates 2) Lead free 3) Utilities Field Operation Support Center 4) Cross Connection Control Program 5) Public Notification Plan/Procedures b. Review current operation and maintenance program in relation to regional, State and National water operation standards, including AWWA G200-09 Standards. The review will include also include the existing asset management program and the City’s Vulnerability Assessment. Propose recommendations and develop CIPs, if needed, based on the review. c. Aid the City in developing a formal repair and replacement plan. The task will include a mission statement, assessment of needs, and milestones needed to create a formal program. d. Summarize meter replacement and advanced metering infrastructure study. Incorporate findings on suggested meter replacement schedule into the CIP. CA.D Page 52 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx 1204. Coliform Monitoring Plan. Review existing Coliform Monitoring Plan. Update monitoring plan to address changes to Maximum Contaminant Levels (MCL) and MCL Goals, as well as the new treatment technique for Coliform bacteria. Update sampling, assessment, corrective action, and public notice elements if necessary. Develop an electronic draft of the updated Coliform Monitoring Plan will be submitted for the City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. City comments will be addressed in the final Coliform Monitoring Plan, which will be submitted electronically to the City. 1205. Control System Analysis. Review and document updates to City’s SCADA and control system in Chapter 12. Include CIP for continued system and software upgrades. Evaluate future uses of SCADA and advanced meter infrastructure to aid in O&M and other business functions. 1206. Meeting No. 16 – Operations and Maintenance Summary. The Consultant will present the methods and results of the Operations and Maintenance evaluation for the City’s review and approval. Prepare an agenda, presentation materials, and document discussions, including action items and decisions, in meeting minutes. 1207. Draft and Final Chapter 12 – Operations and Maintenance. Prepare draft Chapter 12 for City’s review and approval. City comments and Consultant responses will be tracked in the Comment Response Log. Comments on this chapter will be incorporated into the final Plan. Assumptions  Editable electronic version of Coliform Monitoring Plan is available. City Deliverables  Requested data  Comments on draft Coliform Monitoring Plan  Comments on Chapter 12 – Operations and Maintenance Consultant Deliverables  Meeting No. 14 Agenda, Materials, and Minutes  Meeting No. 15 Agenda, Materials, and Minutes  Draft Coliform Monitoring Plan  Final Coliform Monitoring Plan  Draft Chapter 12 – Operations and Maintenance  Final Chapter 12 – Operations and Maintenance Meetings  Meeting No. 14 – O&M Program Review  Meeting No. 15 – Operations and Maintenance Summary CA.D Page 53 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx TASK 1300 - PROJECT MANAGEMENT The purpose of this task is to direct all activities within the Plan as assigned by the City and maintain the project within the contracted scope, schedule, and budget. This includes project administration, monthly invoicing, client and team coordination and quality assurance/quality control review necessary to successfully complete the assigned chapter of the Plan to the City’s expectations. Additionally, the Consultant will develop a Project Management Plan (PMP) and lead the initial team kick-off meeting. Task 1300 Activities 1301. Monthly Progress Reports and Invoices. This subtask includes assisting the project team members in the implementation of the task items, reviewing the work-in-progress reports and monthly invoices. Prepare and submit monthly activity reports showing current project scope, budget and schedule status and identifying key issues or elements of the project that will need to be addressed in the proceeding weeks. An electronic version of the monthly progress reports and invoices will be sent to the City for review and approval. 1302. Project Management Plan. Prepare a Project Management Plan (PMP) that describes project roles and responsibilities, lists contact information for the project team, describes communications protocols, quality management, and including the scope of services, schedule, and budget. Quality Management includes, but is not limited to, the following elements: a. Project Manager overview of all primary documents to verify technical consistency and compliance with contract requirements. b. Designate and assign qualified consultant staff to develop assigned project deliverables, and manage consultant staff for schedule, quality and budget relative to assigned deliverables. c. Develop a proposed timeline for project deliverables with a target DOH Plan submittal by October 15, 2014. d. Resolution of all review comments with a memorandum summarizing key comments and the manner in which each was addressed in the work. The PMP will be introduced and discussed with the Consultant and the City project team at the Project kick-off meeting. A revised final PMP will be delivered after the Project Initiation Meeting. 1303. Client Coordination a. Manage the consultant project team to track time and budget, work elements accomplished, work items planned for the next period, manpower, scope changes, time and budget needed to complete the project. b. Create and maintain a working project schedule based on the schedule in the PMP. c. Review project status, including scope, budget, and schedule. 1304. Continuity with 2012 Plan a. Identify agency comments on 2012 Plan that were deferred to the 2015 Plan. Comments will be transferred to the 2015 Record of Comment Log and responses CA.D Page 54 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx will be updated based on activities that have occurred since the 2012 Plan. Action items needed to address each unresolved comment will be documented and addressed in the appropriate section. Assumptions  The PMP will be updated with full incorporation of review comments once after the City review of the draft PMP.  The total length of the project is twenty four (24) months.  City provides required documents for appendices. City Deliverables  Team member contact information.  PMP review for completeness.  Receive, review, and process Consultant invoices in a timely manner.  Respond to data request in a timely manner. Consultant Deliverables  Data request list  Draft Plan outline  Draft PMP  Final PMP  Twenty four (24) monthly progress reports and invoices Meetings  None TASK 1400 – PLAN INTEGRATION The purpose of this task is to integrate comments on the Plan into a clear and comprehensive Water System Plan document. The City Draft Plan will be prepared, including an executive summary. This task also includes incorporating comments and developing the Agency Review Draft Plan and Final Plan. Task 1400 Activities 1401. Executive Summary. Prepare an executive summary, summarizing each element of the Comprehensive Plan. 1402. City Draft Plan. Prepare Cover Sheet, Table of Contents, and Executive Summary. Compile Chapters and develop Appendices. Prepare review draft document for City Staff in eight (8) notebook binder copies. 1403. Meeting No. 16 - City Draft Plan. Meet with City to discuss comments of draft document. Incorporate comments to be included into Agency Draft Plan. CA.D Page 55 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx 1404. Additional Meetings. Up to two additional meetings for Plan review as determined by City staff. 1405. Agency Draft Plan. Incorporate City comments into an Agency Draft plan to be submitted for agency review. Eight notebook binder, one camera-ready, and one PDF will be developed for City reproduction and distribution of Plan to Agencies and Adjacent Purveyors. 1406. Final Plan. Consultant will review agency review letters for incorporation into the Final Plan. Delivery of the Final Plan will include two PE-stamped original notebook binders, one PE-stamped camera-ready, one PDF, and all electronic files. Assumptions  City provides required documents for appendices, including acceptance ordinances.  It is anticipated that City will distribute the Plan to DOH, County agencies, and adjacent purveyors review for approval. The City will collect public and agency review comments and deliver to Consultant. City will develop written responses received during Agency Review process. City Deliverables  City Comments  Public and Agency Review Comments Consultant Deliverables  Executive Summary  City Draft Plan  Meeting No. 16 Agenda, Materials, and Minutes  Additional Meetings Agenda, Materials, and Minutes  Agency Draft Plan  Final Plan Meetings  Meeting No. 16 - City Draft Plan  Up to two additional meetings TASK 1500 – MANAGEMENT RESERVE The objective of this task is to provide additional engineering services throughout delivery of the Project (e.g. additional workshops, meetings, evaluations, etc.). Work performed under this task will require prior written authorization from City’s Project Manager. Authorization will specify the requested scope of services and cost for the work, which will be reviewed, negotiated, and agreed upon by the Project Manager and Consultant prior to performing the work. SUMMARY CA.D Page 56 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx The following tables provide a summary of the meetings and deliverables anticipated for this scope of services. Meetings Title Meeting No. 1 Project Kickoff Meeting Meeting No. 2 Retail Water Service Area/Policies and Criteria Meeting No. 3 Demographic Analysis Meeting No. 4 Demand Projections Meeting No. 5 Water Supply Analysis Meeting No. 6 Wellhead Protection Meeting No. 7 Water Quality Meeting No. 8 WUE Program Review Meeting No. 9 System Analysis Meeting No. 10 Fire and System Pressure Analysis Meeting No. 11 Identified Improvement Projects Meeting No. 12 Capital Improvements Plan Meeting No. 13 Financial Analysis Methodology Meeting No. 14 O&M Program Review Meeting No. 15 Operations and Maintenance Meeting No. 16 City Draft Plan Additional Meetings Up to 2 additional Plan Review Meetings TBD by City Deliverables Project Management Plan All Meeting Agendas & Minutes Monthly Progress Reports (with invoices) Data Request Spreadsheet Executive Summary CA.D Page 57 of 176 pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx Deliverables Draft & Final Chapter 1 – Introduction Updated Retail Water Service Area Draft & Final Chapter 2 – Planning Considerations Draft & Final Chapter 3 – Policies and Conditions Draft & Final Chapter 4 – Water Requirements Electronic Demand Model Draft & Final Chapter 5 – System Analysis Draft & Final Chapter 6 – Water Resources Draft & Final Chapter 7 – Water Quality Draft & Final Chapter 8 – Water Use Efficiency Draft & Final Bonney Lake Service Area Improvements TM Draft & Final Chapter 9 – System Analysis Draft & Final Chapter 10 – Capital Improvement Plan Wellhead Protection Plan Report Electronic CIP Draft & Final Chapter 11 – Financial Draft & Final Chapter 12 – Operations and Maintenance Draft & Final Coliform Monitoring Plan City Draft Plan Agency Draft Plan Final Draft Plan & All Electronic Files CA.D Page 58 of 176 City of Auburn Comprehensive Water System Plan Update Budget Estimate Task Total Cost Task 100 - Introduction 9,487.00$ Task 200 - Planning Considerations 10,587.00$ Task 300 - Policies and Criteria 9,260.00$ Task 400 - Water Requirements 28,768.00$ Task 500 - Existing System 11,398.00$ Task 600 - Water Resources 44,047.00$ Task 700 - Water Quality 24,040.00$ Task 800 - Water Use Efficiency 17,947.00$ Task 900 - Hydraulic Analysis 69,555.00$ Task 1000 - Capital Improvements Projects 24,717.00$ Task 1100 - Financial 3,676.00$ Task 1200 - Operations and Maintenance 39,376.00$ Task 1300 - Project Management 39,194.00$ Task 1400 - Plan Integration 49,840.00$ Task 1500 - Management Reserve 25,000.00$ Total 406,892.00$ Capital Facilities Plan Budget 2013 -$ 2014 330,000.00$ Total 330,000.00$ CA.D Page 59 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-440 Date: November 12, 2013 Department: Public Works Attachments: Scope of Work Budget Summary Budget Impact: $0 Administrative Recommendation: Public Works Committee to recommend Council grant permission to enter into Consultant Agreement No. AG-C-440 with Brown and Caldwell, Inc. for the update of the Comprehensive Stormwater Drainage Plan. Background Summary: The purpose of the Storm Drainage Comprehensive Plan is to guide the City’s Storm Drainage Division with respect to future activities and improvements for the storm drainage utility. The City has selected Brown and Caldwell to prepare an update to the City’s existing plan which was adopted in 2009. Scope of Work The work includes the following tasks: 1.Evaluate Storm Drainage Utility Polices – Review current codes, practices and policies with respect to regulatory requirements, utility service goals, low impact development and staff availability. 2.Problem Identification and Evaluation – Update and recalibrate the existing subbasin hydraulic models using the latest system information and recent flow monitoring data. Develop an additional eight subbasin models for priority ranked subbasins. Perform review of the documented annexation problem areas and develop up to ten projects to be added to the Capital Improvement Plan addressing these issues. 3.Develop a Capital Improvement Program – Based on levels-of-service, hydraulic modeling, and system evaluation, identify and compile a list of projects that will be needed within the next six years to address the system needs. 4.Document Existing Maintenance and Operations Program – Document the organization, practices, and procedures of the Storm Drainage Maintenance and AUBURN * MORE THAN YOU IMAGINEDCA.E Page 60 of 176 Operations staff for inclusion in the Storm Drainage Comprehensive Plan. 5.Staffing Plan – Develop a staffing plan necessary to implement the activities prescribed in the Storm Drainage Comprehensive Plan. 6.Financial Program – Incorporate City staff’s work summarizing the costs and funding of the utility into the Storm Drainage Comprehensive Plan. 7.Prepare Storm Drainage Comprehensive Plan – Compile the results of preceding tasks and prepare a document that can be used by the City to manage the utility. 8.Prepare Pipe Criticality and CMMS Integration Plan – Assist the City in defining the configuration of certain portions of the Cartegraph storm module to better capture, analyze, and use facility condition information. Costs and Budget The anticipated cost for this agreement is $346,271.00 and there is $350,000.00 budgeted between 2013 and 2014 for this effort. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Wagner Staff:Carlaw Meeting Date:November 18, 2013 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Page 61 of 176 10/30/2013 Page 1 of 10 EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES CITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVE STORMWATERSTORMWATERSTORMWATERSTORMWATER DRAINAGEDRAINAGEDRAINAGEDRAINAGE PLAN UPDATEPLAN UPDATEPLAN UPDATEPLAN UPDATE OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013 Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to update its 2009 Comprehensive Stormwater Drainage Plan (2009 Drainage Plan). The purpose of the 2014 Drainage Plan Update is to guide the operation, maintenance, and improvements of the City’s storm drainage system. This SOW consists of nine tasks as follows: · Task 1: Project Management · Task 2: Evaluate Storm Drainage Utility Policies · Task 3: Problem Identification and Evaluation · Task 4: Develop Capital Improvement Program · Task 5: Document Existing Maintenance and Operations Program · Task 6: Staffing Plan · Task 7: Financial Program · Task 8: Prepare Storm Drainage Comprehensive Plan · Task 9: Prepare Pipe Criticality and CMMS Integration Plan The activities, deliverables, and assumptions associated with each task are described in detail below. Task 1. Project Management The BC Project Manager will prepare a Project Management Plan (PMP) at the outset of the project. The PMP will include a copy of the project scope, schedule, communication protocols, quality control/quality assurance (QA/QC) measures, team member work assignments, a heath and safety plan, and change management procedures. The BC Project Manager will manage project staff and sub-consultants throughout the duration of the project to ensure compliance with project budget, schedule, and QA/QC objectives. The BC Project Manager will keep the City Project Manager informed with regard to project status through biweekly conference calls, monthly status reports, and meeting summary notes. The BC Project Manager will conduct two project status meetings with the City at major project milestones. The meetings will provide opportunities to: · update City staff on work completed to date · elicit feedback and make key decisions regarding project activities and plan recommendations · identify scope, schedule, and/or budgetary adjustments (if needed). BC will prepare monthly invoices including expenditures by task, hours worked by project personnel, and other direct expenses with the associated backup. The project schedule will be updated and distributed as necessary to reflect changes. CA.E Page 62 of 176 10/30/2013 Page 2 of 10 Deliverables: · Meeting agendas and summary notes for two (2) project status meetings · Up to twelve (12) monthly status reports · Up to twelve (12) monthly invoices Assumptions: · Up to three (3) members of the BC team, including the BC project manager, will attend each of the two (2) project status meetings. · All meetings will be held at BC’s Seattle office. · Conference calls or status updates will be held on a biweekly basis. · Project duration is up to twelve (12) months. Task 2 – Evaluate Level of Service Goals, Practices, and Policies The purpose of this task is to evaluate the City’s current codes, practices, and policies with respect to regulatory requirements, utility service goals, low impact development (LID) and staff availability. BC will review current local, State, and Federal regulations to identify compliance requirements and other potential emerging issues. BC will also review and evaluate applicable sections of the Auburn City Code (ACC) and policies contained within the City’s current Comprehensive Plan to identify revisions and/or additions needed to maintain regulatory compliance or to address issues that are likely to arise during the six-year planning period. The review and evaluation of regulations pertaining to the NPDES Phase II Permit will be completed by BC under a separate contract (NPDES Compliance Assistance 2013-14), and the deliverables will be summarized in the Comprehensive Plan Update. BC will review the Level of Service (LOS) goals from the 2009 Drainage Plan and work with City staff to revise those goals to align with regulatory requirements and policy recommendations. BC will prepare a preliminary set of LOS goals with references to specific codes, policies, and/or accepted standards of practice. As subsequent tasks are completed, LOS goals will be revised and refined to reflect priorities and cost constraints. For example, the improvements necessary to meet a selected conveyance performance criterion could result in exceedingly high capital costs; in which case, the criterion would need to be adjusted to reach a more achievable standard. Similarly, the results of the Operations and Maintenance Review (Task 5) and the Staffing Plan (Task 6) will be used to refine LOS goals related utility practices, operations, and maintenance procedures. After Tasks 3 through 7 have been completed, BC and the City will work together to finalize the LOS goals and develop recommendations for code and policy revisions, changes in operational procedures, and/or staffing needs. Deliverables: · Draft/preliminary LOS goals · Staffing needs to meet the operational changes will be included in the Staffing Plan (Task 6). · Revised table of LOS goals addressing the City’s comments on the draft version. Assumptions: · Two (2) members of the BC project team will attend up to two (2) meetings with the City to discuss LOS goals, stormwater codes and design standards, applicable policies, and recommended changes. CA.E Page 63 of 176 10/30/2013 Page 3 of 10 · NPDES Compliance Assistance 2013-2014 Project will be conducted concurrently with this project and will provide information in a timely manner such that the overall project schedule will not be delayed. · BC’s assessment of emerging regulatory issues will be based on our current understanding of regulatory issues in Washington State; 8 hours has been budgeted for this effort. · All deliverables will be submitted in electronic format. Information to be provided by the City: · All applicable sections from the ACC and relevant policy documents. · Information on City practices and staffing. · One set of consolidated comments on the preliminary recommended LOS goals. · One set of consolidated comments on the revised LOS goals. Task 3 – Problem Identification and Evaluation The City initiated a substantial system data inventory effort during the development of the 2009 Drainage Plan. The entire city was divided into drainage subbasins which were ranked based on established criterion such as known drainage problems. The basin ranking (high, medium or low) was used to prioritize data inventory and modeling efforts. Hydrologic and hydraulic SWMM models were prepared for the high and medium ranked subbasins. For the basins that were ranked as low priority, hydraulic SWMM models were prepared. A large portion of the City’s subbasins were not included in the priority ranking and no models were prepared for these subbasins. The City has since conducted flow monitoring at several locations to support model calibration and CIP implementation. The City has also continued the data inventory effort since the completion of the 2009 Drainage Plan, with the long-term goal of mapping its entire storm drainage system and updating the Geographic Information System (GIS). The data inventory effort is ongoing. Data collected from this effort will be used to support the model development. Figure 1 provides a summary of the current status of the City’s subbasin modeling efforts. Subtask 3.1 Data Review and Subbasin Prioritization BC will review the current status of the data inventory and model development activities, as well as recent changes to the system due to capital improvement projects. BC will also review the flow monitoring data that has been collected by the City since the 2009 Drainage Plan. BC will then meet with the City to discuss the status of the data, known problems, and priorities for capital improvements. BC and the City will then define new subbasin priorities and identify the eight highest priority subbasins for model development/ refinement, capacity analyses, and project modeling (such as the B, C, D, and F subbasins). Subtask 3.2. Model Development/Refinement For existing models, BC will review model elements, including detention storage ponds, infiltration ponds, water quality facilities and pump station data and update where necessary. BC will update the existing models to include any improvements or system modifications that have occurred since the last model update. If no model exists for an identified high-priority subbasin, BC will develop the model using information from the City’s Geographic Information System (GIS). CA.E Page 64 of 176 10/30/2013 Page 4 of 10 Subtask 3.3. Model Calibration BC will calibrate the models based on observed conditions such as measured flow rates, water levels, pump run times, and anecdotal flooding conditions. BC will also run validation simulations to demonstrate that the model can adequately reproduce observed conditions. Subtask 3.4. Pump Station Evaluation BC will use the models developed in subtasks 3.2 and 3.3 to simulate the impacts to the storm drainage system from pump station failures. BC will map the resultant inundation areas for each of the City’s six stormwater pumping stations. The modeled scenarios will be linked to the City’s updated LOS goals. It is assumed that up to two scenarios will be evaluated for the following pump stations: Brannan Park, Emerald Park, West Main Street and White River. It is assumed that one additional scenario will be evaluated for both the A Street and Auburn Way S pump stations due to their proximity to critical facilities. Subtask 3.Subtask 3.Subtask 3.Subtask 3.5555. . . . EvalEvalEvalEvaluuuuate ate ate ate Drainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areassss BC will review the storm drainage infrastructure in the annexation areas to identify potential inadequacies with the storm drainage system. The review will encompass both the Lea Hill annexation area subbasins (AAA, ZZ, BBB, YY, AZ, CCC, WW, W, and UU) and the West Hill annexation area subbasins (SS, RR, M, OO, PPP, L, NNN, QQ, and K). The initial review will be a desktop evaluation of data from the GIS system, which will proceed as soon as the data inventory is completed for each basin. The focus of the initial review will be to identify inadequacies such as incomplete systems, missing easements/drainage rights of way, and insufficient inlet structures. BC will then develop recommendations for general improvements. The City will provide BC with a list of known drainage problem areas (up to 10 areas). BC will conduct site visits to assess the problems, investigate possible causes, and identify potential solutions. BC will approximate peak discharges and perform basic hydraulic calculations to evaluate capacity deficiencies and size drainage system components for conceptual design of improvement projects. Potential improvements could include ditch and pipe extensions, culvert replacements, LID project components and/or new curb, gutter, and inlet structures. Up to 10 projects will be included in the six-year CIP (refer Task 4). Subtask 3.6. Technical Memorandum BC will prepare a technical memorandum summarizing the results of the data review, subbasin prioritization, model development and model calibration and validation results. The technical memorandum will also include a summary of the drainage problem evaluation in the annexation areas. Deliverables: · Updated SWMM5 hydraulic modeling files for each of the eight identified high-priority subbasins. · Technical memorandum summarizing the results of the data review, subbasin prioritization, model development, and the calibration and validation results, and summary of the drainage problem evaluation in the annexation areas. · Summary of pump station evaluation and maps of inundation areas for each simulated pump station failure CA.E Page 65 of 176 10/30/2013 Page 5 of 10 Assumptions: · Modeling efforts will focus on the eight highest priority subbasins identified in Subtask 3.1; system-wide modeling will not be completed for this project. · The budget for this task assumes that up to four sub-basin models will need to be developed from GIS data (i.e. no existing model) · The City will provide updated GIS data compiled from its data inventory mapping efforts to support the model build and update, and the evaluation of drainage problems in the annexation areas. · Up to ten (10) drainage problems will be evaluated for the annexation areas. · It is anticipated that this task will be completed concurrently with other scoped tasks. · The updated models will be used to evaluate proposed capital improvements as part of Task 4. · All deliverables will be submitted in electronic format. Information to be provided by the City: · Information and as-built data for current and/or on-going capital improvement projects affecting the high-priority subbasins. · Updated GIS data of the storm drainage system · Flow monitoring data, water level measurements, pump station logs. · List of known problems and priority areas for capacity evaluations, including known problems in the annexation areas. · Anecdotal flooding information and/or qualitative descriptions of observed problems. · One set of consolidated City comments on the draft technical memorandum. · The draft technical memorandum will be revised based on the comments and provide to the City as an appendix to the 2014 Drainage Plan Update. Task 4 – Develop Capital Improvement Program BC will integrate the information gathered in the previous phases of the project, including revised LOS goals, problem identification and model evaluation, to develop a draft list of projects for the City. BC will also review the 6-year and 20-year CIP from the 2009 Drainage Plan and determine which projects have been completed, resolved, or mitigated and which projects need to be carried over for inclusion in the Drainage Plan Update. BC will conduct project-specific modeling to identity and evaluate alternatives for up to eight projects located within the prioritized subbasins. Projects carried over from the 2009 Drainage Plan will be re- evaluated with the revised models developed in Task 3 and updated as necessary. Projects will be evaluated to ensure the relevant LOS goals are addressed by the proposed improvements. BC will also develop conceptual design for drainage improvements for up to ten projects located within annexation areas, as identified in Subtask 3.5. BC will then work with the City to prioritize projects for inclusion in the 6-year CIP, given annual funding and staff availability. BC will prepare a concise summary and planning-level cost estimates for each project in the 6-year CIP. The summary will include problem ID, name, and priority; a brief assessment of the problem; a brief description of the proposed solution including sizes for any new facilities (e.g., pipe lengths and diameters, pump station capacity, etc.); and a GIS-based sketch of the proposed improvements. The assumptions used to develop the cost estimates will be transparent and well-documented. The remaining projects, which will form part of the 20-year CIP, CA.E Page 66 of 176 10/30/2013 Page 6 of 10 will be summarized and tabulated. Preliminary cost estimates will be developed but projects sheets and detailed cost estimates will not be prepared. The cost estimates will be prepared in a format that will allow the City to update the unit costs with current market values as needed in the future. After planning-level cost estimates have been developed, BC will meet with the City to discuss the results of the alternatives evaluations. Deliverables: · Draft list of CIP for City review · Draft project summary sheets, including planning-level cost estimate and site map, for each proposed storm improvement · Revised project summary sheets for each proposed storm improvement Assumptions: · All deliverables will be submitted in electronic format. · The CIP cost estimating will be limited to preliminary planning-level cost estimates based on recent City, consultant experience and bid tabs, with appropriate allowances for project contingencies and unknowns. · For the existing system, the CIP is limited to capital projects (i.e. it will not include administrative, policy, and operational changes). · The budget for this project assumes up to 18 projects will be included in the 6-year CIP (8 in the prioritization areas and 10 in the annexation areas). · Pump station condition assessment is not included. · Two BC staff members will attend a meeting with the City to present the draft CIP. · The City will review the draft CIP, summary project sheets, and planning-level cost estimate once, and will provide a single set of review comments to BC. The City will resolve all conflicting review comments prior to delivery to BC. · Projects included in the 20-year CIP will be summarized in tabular form for presentation in the Plan Update. Information to be provided by the City: · Bid tabulations for recent storm drainage projects. BC will incorporate the bid tabulation data into its unit cost estimates for this project. · Anticipated annual City funding for stormwater projects and available staff resources, for use in determining the project implementation capacity for the CIP. Task 5 – Document Existing Maintenance and Operations Program BC will document the City’s current storm drainage system operation and maintenance (O&M) program. The 2009 Drainage Plan, Appendix I System Operation and Maintenance summarize key elements of an O&M program to be used as a framework for transitioning the City’s maintenance efforts from a reactive state to a planned maintenance environment. BC will conduct two interviews with City O&M staff to discuss the existing O&M program and identify any changes that have occurred since the 2009 Drainage Comp Plan, including implementation of the steps identified in Appendix I. BC will review existing O&M documentation provided by the City. Items that may be included in this review are: · documenting drainage ditch maintenance · documenting drainage line maintenance CA.E Page 67 of 176 10/30/2013 Page 7 of 10 · gravity sewer inspections and cleanings · catch basin inspection and cleaning · documenting pump station maintenance · documenting equipment maintenance. Deliverables: · Revised Appendix I to reflect the City’s current O&M program for inclusion in the Comp Plan update. Assumptions: · All deliverables will be submitted in electronic format. · No new O&M procedures will be generated. · Work is limited to compiling existing procedures for inclusion in the 2014 Drainage Plan Update. · Two BC staff will participate in two meetings (interview sessions) with City staff. · The City will provide one set of consolidated City comments on the Revised O&M appendix. Comments will be used to update the appendix for inclusion in the 2014 Drainage Plan update. Information to be provided by the City: · Existing system operation and maintenance, including routine operations, preventive maintenance, and related information · Changes in O&M program as defined in Appendix I of the 2009 Drainage Plan Task 6 – Staffing Plan BC will develop a staffing plan that is necessary to implement the new activities prescribed in the 2014 Drainage Plan Update. The staffing plan will include planning-level estimates of City staff time and non-labor costs (e.g., equipment purchases, contractors) for additional costs during the 6-year planning period. This plan will incorporate staffing needs to comply with the Phase II NPDES permit, as developed by BC for the City under the NPDES Compliance Assistance (2013-14) Project, as well as other staffing needs identified under Task 2. Deliverables: · Draft Staffing Plan for City review. Assumptions: · All deliverables will be submitted in electronic format. · The results of the NPDES Compliance Assistance (2013-2014) Project will be available prior to development of the Draft Staffing Plan. · Two BC staff will participate in one meeting with City staff. Information to be provided by the City: · Information, not previously provided for the NPDES Compliance Assistance (2013-2014) Project, needed to identify FTE allocations, loaded staff costs, and other elements of the estimate. · Current utilization of existing equipment to assist in determining new equipment purchase requirements CA.E Page 68 of 176 10/30/2013 Page 8 of 10 · One set of consolidated comments on the Draft Staffing Plan. The City’s comments will be incorporated in the Staffing Plan for inclusion in the 2014 Drainage Plan Update. Task 7 – Financial Program The purpose of this task is to summarize the City’s total cost of providing stormwater service, assurances that the utility improvement schedule will be implemented and established fees for service. The City will lead this task and develop the financial information. BC will update the Financial Plan chapter from the previous plan and incorporate it into the Plan. The Chapter will include historical financial performance review, capital facilities charge update, capital financing plan, operating forecast and revenue needs assessment. Deliverables: · Draft update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan. · Final update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan, which will be included in the 2014 Drainage Plan Update. Assumptions: · Two BC staff members will meet with City staff to provide the CIP, implementation schedule, and other background information necessary for the City to develop the financial information. · The City will perform the financial analysis and provide all necessary data to develop Chapter 8 · The Chapter 8 from the previous plan will be used as a template for the update · The scope does not include changes to the City’s existing rate structure · The City will review the draft Chapter 8 update once, and will provide a single set of review comments. All conflicting review comments will be resolved by the City prior to delivery. Information to be provided by the City: · Financial data to update Chapter 8. Task 8 – Prepare Storm Drainage Comprehensive Plan BC will use the results of the previous tasks to prepare a preliminary draft Comprehensive Stormwater Drainage Plan for City review. BC proposes that the document consist of the following four parts: · Plan Overview: Prepared for general public/stakeholders to present a general understanding of the Drainage Plan contents. · Executive Summary: The intended audience is the City Mayor, Planning Commissioners, City Council, and key stakeholders. The executive summary provides policy perspective, general technical understanding, background (for recommended policies, programs, and projects), and links to financial policies/strategies. · Comprehensive Plan: This is the main body of the document, intended for City staff who will be implementing the Drainage Plan recommendations. The Comprehensive Plan will consist of a concise summary of the planning process and focus primarily on the recommended improvements and policies. It will also address continuity from the 2009 Plan, and discuss the status of recommendations from the Plan. The CIP will focus on projects that the City could implement over the next 6 years, given anticipated funding, equipment and staff CA.E Page 69 of 176 10/30/2013 Page 9 of 10 resources. Project needs identified, but not listed in the 6-year plan, will be listed as future projects. · Appendices: Supporting information (e.g., model data and cost estimate details) would be provided in appendices for City staff needing specific detail. BC will present the draft Storm Drainage Comprehensive Plan to the Public Works Committee (PWC) and submit the draft for City review. BC will assist the City in providing draft Plans for inter-local agency review. BC will clarify or amend the Comprehensive Plan to incorporate comments produced during draft review. It is anticipated that there will be two draft reviews prior to finalization of the plan. The final plan will be presented to both the PWC and the City Council. Deliverables: · Preliminary Draft Drainage Comprehensive Plan (four hard copies plus PDF) · Public Review Draft Drainage Comprehensive Plan (ten hard copies plus PDF) (Plus 15 copies of the Executive Summary with a CD of the draft plan) · Final Drainage Comprehensive Plan (Eight hard copies plus PDF) Assumptions: · One preliminary draft Drainage Plan will be prepared. · One public review draft Drainage Plan will be prepared. · The draft Drainage Plans will be submitted to a maximum of three reviewing parties: the City, stakeholders, and regulator reviewers. · One workshop will be held with the City to present the draft Drainage Comp Plan. · One final Drainage Comp Plan will be prepared. · BC will attend two PWC meetings and one City Council meeting Information to be provided by the City: · The City will compile review comments, resolve any conflicting comments, and provide BC with a single set of comments on the preliminary and public review drafts. Task 9 – Prepare Pipe Criticality and CMMS Integration Plan BC will provide assistance in defining an approach and requirements for implementing the previously developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance management system (CMMS). BC will perform this in two stages, 1) defining the system requirements through a workshop, and 2) drafting a System Requirements Specification detailing the requirements in a form that is actionable for a Cartegraph implementer while providing traceability for the city to confirm the changes were performed in the expected manner. Subtask 9.1 Requirements Definition Workshop BC will conduct an initial requirement definition workshop with the City to outline the business and technical requirements that must be met in order for the Cartegraph system to effectively allow City employees to access and use the Pipe Criticality information. CA.E Page 70 of 176 10/30/2013 Page 10 of 10 Subtask 9.2 System Requirements Specification BC will collect and analyze the information gathered during the initial workshop and draft a System Requirements Specification that outlines the system requirements document. BC will work with City staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a final System Requirement Specification that can be used by the City to facilitate the identification and retention of a qualified Cartegraph implementer. Deliverables: · A System Requirements Specification detailing the requirements to a pipe criticality analysis component within the City’s existing CMMS Assumptions: · The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS and criticality model, planning staff, IT staff who “own” Cartegraph, and someone who can provide feedback on what the City is or is not willing to pay for an Asset Management Module from Cartegraph). · BC is not required to purchase Cartegraph. · No updates to the existing pipe criticality model are included in this work. · BC is not responsible for changes to the City’s Cartegraph database or software. · BC staff will attend one on-site workshop not to exceed 3 hours in length · A maximum of 3 revisions will be made to the System Requirement Specification · This work will be summarized in the final Drainage Comp Plan, but the implementation plan will not be included as an appendix. Information to be provided by the City: · Asset management goals related to pipe criticality. CA.E Page 71 of 176 Auburn, City of (WA) -- Auburn Drainage Plan Update PhasePhase Description Total Effort 001Project Management $32,200.00 Leave Blank and Protected 002Evaluate Storm Drainage Utility Policies$17,050.00 Leave Blank and Protected 003Problem Identification and Evaluation$114,439.00 Leave Blank and Protected 004Develop Capital Improvements Projects$71,643.00 Leave Blank and Protected 005Document existing Maintenance & Operations Program$14,007.00 Leave Blank and Protected 006Staffing Plan $10,490.00 Leave Blank and Protected 007Financial Plan $8,229.00 Leave Blank and Protected 008Prepare Comprehensive Drainage Plan$59,585.00 Leave Blank and Protected 009Prepare Pipe criticality &CMMS Integration Plan$18,628.00 Leave Blank and Protected GRAND TOTAL $346,271.00 Comprehensive Storm Drainage Plan Update Budget 2013 $175,000.00 2014 $175,000.00 TOTAL $350,000.00 CA.E Page 72 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1310 Date: November 12, 2013 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee to recommend City Council approve Final Pay Estimate No. 2 to Small Works Contract No. 13-14 in the amount of $7,872.50 and accept construction of Project No. CP1310, 2013 Arterial & Collector Crack Seal Project. Background Summary: This project sealed cracks in the pavement on approximately 2.5 miles of arterial and collector streets with rubberized asphalt to help preserve the existing pavement. The attached maps show the specific streets that were crack sealed as part of this project. A project budget contingency of $87 remains in the 105 (Arterial and Collector Street pavement Preservation) fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Carter Meeting Date:November 18, 2013 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINEDCA.F Page 73 of 176 Project No: CP1310Project Title: Project Manager: Jai Carter Initiation/Consultant Agreement Initiation Date: June 17, 2013 Permission to Advertise Solicitation Date: July 23, 2013 Contract Award Award Date: _August 19, 2013 ______ Change Order Approval Contract Final Acceptance Funding Prior Years 2012 2013 Total 105 Fund - Arterial/Collector Pavement Preservation Fund060,00060,000 Total0060,00060,000 BUDGET STATUS SHEET 2013 Arterial & Collector Street Crack Seal Project Date: November 12, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) ActivityPrior Years2012 2013 Total Design Engineering 3,4873,487 Construction Bid 54,87054,870 Line item changes (244)(244) Construction Engineering 1,8001,800 Total0059,91359,913 Prior Years 2012 2013 Total *105 Funds Budgeted ( )00(60,000)(60,000) 105 Funds Needed 0059,91359,913 **105 Fund Project Contingency ( )00(87)(87) 105 Funds Required 0000 * ( # ) in the Budget Status Sections indicates Money the City has available. Estimated Cost (Funds Needed) 105 Arterial/Collector Street Budget Status Page 1 of 1CA.F Page 74 of 176 CA.F Page 75 of 176 CA.FPage 76 of 176 CA.F Page 77 of 176 CA.F Page 78 of 176 CA.F Page 79 of 176 CA.F Page 80 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5009 Date: November 13, 2013 Department: Finance Attachments: Contract Resolution No. 5009 Year-end Memo Budget Impact: $0 Administrative Recommendation: City Council to approve Resolution No. 5009 Background Summary: Resolution No. 5009 authorizes the Mayor and City Clerk to execute an agreement for services with the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism awareness within the City and to provide services associated with supporting the City’s Economic Development efforts. Per agreement with Auburn Area Chamber of Commerce and the Auburn Tourism Board, the City of Auburn will direct users that sign on to the City’s free, public Wifi service “Access Auburn” to the Auburn Tourism Board’s website homepage. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:November 18, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 81 of 176 Page 1 of 9 EXHIBIT A CITY OF AUBURN - AUBURN AREA CHAMBER OF COMMERCE AGREEMENT FOR TOURISM SERVICES THIS AGREEMENT made and entered into on this day of _____________, 201__, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as “City” and the Auburn Area Chamber of Commerce, hereinafter referred to as the “Consultant.” W I T N E S S E T H : WHEREAS, The City is engaged in its projects of operating a visitor information center, promoting tourism, and economic development, and is in need of services of individuals, employees or firms for organizational work on said project; and, WHEREAS, the City desires to retain the Consultant to provide certain services in connection with the City’s work on said projects; and, WHEREAS, the Consultant is qualified and able to provide consulting services in connection with the City’s needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services. The Consultant agrees to perform in a good and professional manner the tasks described on Exhibit “A” attached hereto and incorporated herein by this reference. (The tasks described on Exhibit “A” shall be individually referred to as a “task,” and collectively referred to as the “services.”) The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Consultant of additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be executed by the respective parties prior to the Consultant’s performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an addendum (agreement for additional services), such addendum shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such addendum were a part of this Agreement as originally executed. The performance of services pursuant to an addendum shall be subject to the terms and conditions of this Agreement except where the addendum provides to the contrary, in which case the terms and conditions of any such addendum shall control. In all other DI.A Page 82 of 176 Page 2 of 9 respects, any addendum shall supplement and be construed in accordance with the terms and conditions of this Agreement. 3. Performance of Additional Services Prior to Execution of an Addendum. The parties hereby agree that situations may arise in which services other than those described on Exhibit “A” are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Consultant’s performance of the requested services. The Consultant hereby agrees that it shall perform such services upon the oral request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Consultant’s Representations. The Consultant hereby represents and warrants that he has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. City’s Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Consultant: a. Designate in writing a person to act as the City’s representative with respect to the services. The City’s designee shall have complete authority to transmit instructions, receive information, interpret and define the City’s policies and decisions with respect to the services. b. Furnish the Consultant with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Consultant to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Consultant and render decisions regarding such documents in a timely manner to prevent delay of the services. 6. Acceptable Standards. The Consultant shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City. 7. Compensation. As compensation for the Consultant’s performance of the services provided for herein, the City shall pay the Consultant the fees and costs specified on Exhibit “B” attached hereto and made a part hereof (or as specified in an addendum). The Consultant shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. DI.A Page 83 of 176 Page 3 of 9 8. Time for Performance and Term of Agreement. The Consultant shall perform the services provided for herein in accordance with the direction and scheduling provided by the City. The Term of this Agreement shall commence on the date hereof and shall terminate on December 31, 2014, or upon another date if mutually agreed to in writing by the parties, subject to the restrictions in Section 18. 9. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Consultant as part of his performance of this Agreement (the “Work Products”) shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 10. Records Inspection and Audit. All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement. This Agreement shall be administered by the Chief Executive Officer of the Chamber, on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Consultant Auburn City Hall Auburn Area Chamber of Commerce 25 West Main 108 N. Division, Suite B Auburn, WA 98001-4998 Auburn, WA 98001 (253) 931-3000 FAX (253) 288-3132 (253) 833-0700 Fax (253) 735 4091 13. Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a party to this Agreement in the foregoing manner. DI.A Page 84 of 176 Page 4 of 9 Any party may change his, her or its address by giving notice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 14. Insurance. The Consultant shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below. The Consultant shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Consultant shall take out and maintain in full force and effect the following insurance policies: a. Comprehensive public liability insurance, including automobile and property damage, insuring the City and the Consultant against loss or liability for damages for personal injury, death or property damage arising out of or in connection with the performance by the Consultant of its obligations hereunder, with minimum liability limits of $1,000,000.00 combined single limit for personal injury, death or property damage in any one occurrence. b. Such workmen’s compensation and other similar insurance as may be required by law. c. Professional liability insurance with minimum liability limits of $1,000,000.00. 15. Indemnification. The Consultant shall indemnify and hold harmless the City and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of the negligent act or omission of the Consultant, its officers, agents, employees, or any of them relating to or arising out of the performance of this Agreement. If a final judgment is rendered against the City, its officers, agents, employees and/or any of them, or jointly against the City and the Consultant and their respective officers, agents and employees, or any of them, the Consultant shall satisfy the same to the extent that such judgment was due to the Consultant’s negligent acts or omissions. 16. Assignment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 17. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party’s or parties’ duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or DI.A Page 85 of 176 Page 5 of 9 waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 18. Termination and Suspension. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Consultant if the services provided for herein are no longer needed from the Consultant. If this Agreement is terminated through no fault of the Consultant, the Consultant shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit “B” hereof. 19. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 20. Costs to Prevailing Party. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney’s fees. 21. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Consultant of the services. 22. Captions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any DI.A Page 86 of 176 Page 6 of 9 determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 23. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 24. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN AUBURN AREA CHAMBER OF COMMERCE ____________________________________ _______________________________________ Peter B. Lewis, Mayor Name: _________________________________ Title: __________________________________ Attest: _______________________________________ ____________________________________ Name: _________________________________ Danielle Daskam City Clerk Title: __________________________________ Approved as to form: ____________________________________ Daniel B. Heid, City Attorney DI.A Page 87 of 176 Page 7 of 9 EXHIBIT A TASKS AND SERVICES Service as Auburn’s Visitor Information Center: Annually $25,000 • Handle inquiries made by visitors, new residents and employees via phone, e-mail, mail, walk up, and respond with the appropriate information and materials • Operate the City’s storefront Visitor Information Center where visitors obtain materials and advice during normal business hours. The center will provide sufficient space, display racks, appropriate materials and receptionist. • Produce and distribute the City business directory, community profile, street maps, and lists containing information about community resources and/or business services. • Respond to requests from publishers seeking information about Auburn for their magazines, web pages and/or directories. • Provide City hotels with brochures promoting local attractions, businesses and shops. Provide support and service to the City’s economic development goals and outreach to current and future business community members. Annually $15,000 • Assist the City in meeting with current and potential businesses to discuss inducements to conducting or locating a business in Auburn. • Provide input, feedback and serve on City technical and advisory committees for issues. (Proposed city codes, comprehensive plans and updates, design review, proposed capital improvements, city business processes, and other emerging issues mutually agreed upon). • Serve as the referral service for individuals seeking to do business with an Auburn business. • Meet with and provide tours of the City, when scheduling permits, for prospective business investors in conjunction with the City’s Economic Development Manager and Planning Department. Actively promote Auburn to prospective new business investors by attending meetings and providing appropriate information. • Maintain and provide demographic information up to a 30-mile radius from the downtown area. • Organize and conduct orientations for new employee groups as an incentive for businesses to locate in Auburn. DI.A Page 88 of 176 Page 8 of 9 Provide a service to promote Tourism Awareness for the City of Auburn. Annually $45,000 • Coordinate all public relations, marketing, media relations, advertising, and event planning for the Auburn Tourism Board. • Liaise on marketing and communications matters and coordinate with the individual Board members, who comprise representatives from the City Council, the Auburn Area Chamber of Commerce, all the major attractions, the lodging sector and other tourism-related businesses. • Follow up on activities to involve existing and new strategic partners. • Once a year the consultant shall provide a report to the Finance Committee on progress made with the Tourism Awareness project. • Operate and maintain a website, and allow the City to use that website as a main “landing site” for the City’s Access Auburn public wi-fi project. DI.A Page 89 of 176 Page 9 of 9 EXHIBIT B COSTS Annual compensation for the scope of work herein is not to exceed $85,000. DI.A Page 90 of 176 ------------------------- Resolution No. 5009 November 6, 2013 Page 1 of 2 RESOLUTION NO. 5 0 0 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT FOR SERVICES BETWEEN THE CITY OF AUBURN AND THE AUBURN AREA CHAMBER OF COMMERCE TO OPERATE A VISITOR INFORMATION CENTER, PROMOTE TOURISM AWARENESS WITHIN THE CITY AND TO PROVIDE SERVICES ASSOCIATED WITH SUPPORTING THE CITY’S ECONOMIC DEVELOPMENT EFFORTS WHEREAS, The City is engaged in its projects of operating a visitor information center, promoting tourism and economic development, and is in need of services of individuals, employees or firms for organizational work on said project; and, WHEREAS, the City collects a lodging tax for the purpose of promoting Auburn as a tourist destination; and WHEREAS, the City desires to retain the Consultant to provide certain services in connection with the City’s work on said projects; and WHEREAS, the Consultant is qualified and able to provide consulting services in connection with the City’s needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: DI.A Page 91 of 176 ------------------------- Resolution No. 5009 November 6, 2013 Page 2 of 2 Section 1. Purpose. The Mayor and the City Clerk of the City of Auburn are hereby authorized to execute an Agreement for Services with The Auburn Area Chamber of Commerce to operate a Visitor Information Center and to provide services associated with supporting the City’s economic development efforts in substantial conformity with the copy of the Agreement attached hereto, marked as Exhibit “A” and incorporated herein by this reference. Section 2. Implementation. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this resolution. Section 3. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED THIS ________ DAY OF _____________ , 2013. CITY OF AUBURN ATTEST: _______________________________ PETER B. LEWIS MAYOR ____________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ______________________________ Daniel B. Heid, City Attorney DI.A Page 92 of 176 MEMORANDUM TO: CITY OF AUBURN MAYOR, COUNCIL MEMBERS, FINANCE COMMITTEE, PUBLIC WORKS COMMITTEE AND COMMUNITY & PLANNING DEVELOPMENT COMMITTEE FROM: AUBURN AREA CHAMBER OF COMMERCE SUBJECT: SERVICES AGREEMENT UPDATE/CONTRACT RENEWAL – VISITOR INFORMATION CENTER, ECONOMIC DEVELOPMENT & TOURISM DATE: 11/7/13 CC: AUBURN AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS Dear Mayor & City Council Members, Thank you for this opportunity to present you with an end-of-the-year report identifying some of the highlights of the services the Auburn Area Chamber of Commerce is pleased to have provided the City pursuant to our contract for services. As you know, these services assist the City by supplementing its efforts with regard to Visitor/Tourism Information, the City's Economic Development Goals and Outreach to Current and Future Business Community Members in ways that leverage the credibility, experience and resources of the Chamber. While there is some overlap, I have organized this summary to encompass the general scope of services in the referenced contract, as follows: SERVE AS AUBURN’S VISITOR INFORMATION CENTER: Handle inquiries made by visitors, new residents and employees via phone, email, mail, walk-in and respond with the appropriate information and materials: Operate the City's storefront Visitor Information Center where visitors obtain materials and advice during normal business hours. The center will provide sufficient space, display racks, appropriate materials and receptionist. Consistent with the terms of the contract for services, the Chamber maintains and operates Auburn's Visitor Information Center where people know to seek out the Chamber as the first point of contact, whether a visitor, existing resident or new resident, existing business or prospective business, to obtain a wide variety of materials and advice. The Chamber-operated Visitor Information Center dominates the entire front portion of the Chamber’s Lobby, with easy visibility & access from the street. It includes large display racks stocked with varied and valuable visitor-related materials. DI.A Page 93 of 176 The Visitor Information Center signage on the storefront is a large banner across the first three windows to loudly state “Visitor Information Center”; and with a larger window sign that boldly lists Auburn Tourism as one of the main components in our office and offers the universal “I” symbol denoting an information center is located here. With each walk-in, visitors and prospective businesses are able to take multiple pieces of information that the Chamber provides. It is often their first point of contact in our community. When we mail out relocation and/or vacation packets, a variety of information is sent, including information about the City of Auburn, parks & recreation, public art, the golf course, trails, etc., as well as Auburn businesses and visitor services. The valuable contribution the Chamber is uniquely able to provide in its contract with the City, is our ability to staff the Visitor Information Center with employees having extensive personal knowledge of the greater Auburn area, and a genuine desire to promote the City of Auburn. Produce and distribute the City business directory, community profile, street maps, and lists containing information about community resources and/or business services. Respond to requests from publishers seeking information about Auburn for their magazines, web pages and/or directories. Provide City hotels with brochures promoting local attractions, businesses and shops. The Auburn Area Chamber of Commerce produces a Community Directory each quarter, with the most up-to-date information. So far this year we have distributed approximately 5,000 directories. We have found that our new approach to printing the directories on an as-needed basis has helped our newest businesses get the most exposure right away. We currently distribute these Community Directories to:  City Hall  Member advertisers for use with prospective and current customers and firms  Auburn Library  Muckleshoot Library  Senior Center  Parks & Rec Building  Auburn Airport  Local Hotels  Small Business Assistance Center  Green River Community College  The SuperMall  All event visitors that deal directly with our Tourism Marketing Director  New teachers (in conjunction with the New Teacher Breakfast hosted by the Chamber, MultiCare Auburn Medical Center, Green River Community College, private schools and the Auburn School District’s recruitment efforts); and  We mail out the Community Directory in the Chamber's "Relocation/Tourism/Inquiry Packets" 2 | Page DI.A Page 94 of 176 The Chamber’s Community Directory continues to receive a very strong response from the Auburn Business Community. We believe the desire of local businesses to advertise in the Community Directory is an affirmation of the effectiveness of the Chamber's Community Directory in presenting the strengths and assets of the Auburn area, and local businesses, to both current and prospective visitors. They see it as a primary resource for direct contact with their customers and clients. The Auburn Area Chamber of Commerce also produces a Local Area Map every two to three years. 5,000 of each edition are printed. Our map is currently being updated with delivery for January 2014. This will include the newly renamed streets of The Outlet Collection Way and The Outlet Collection Drive. We currently distribute these Local Area Maps to:  City Hall  Member advertisers  Auburn Library  Muckleshoot Library  Senior Center  Parks & Rec Building  Auburn Airport  Local Hotels  Small Business Assistance Center  Green River Community College  The SuperMall  All event visitors that deal directly with our Tourism Marketing Coordinator  New teachers (in conjunction with the New Teacher Breakfast hosted by the Chamber and the Auburn School District’s recruitment efforts); and  We mail out the Local Area Map in the Chamber's "Relocation/Tourism/Inquiry Packets" 3 | Page DI.A Page 95 of 176 PROVIDE SUPPORT AND SERVICE TO THE CITY'S ECONOMIC DEVELOPMENT GOALS AND OUTREACH TO CURRENT AND FUTURE BUSINESS COMMUNITY MEMBERS. Assist the City in meeting with current and potential businesses to discuss inducements to conducting or locating a business in Auburn. Provide input, feedback and serve on City technical and advisory committees for issues. (Proposed city codes, comprehensive plans and updates, design review, proposed capital improvements, city business processes, and other emerging issues mutually agreed upon.) Serve as the referral service for individuals seeking to do business with an Auburn business. Meet with and provide tours of the City, when scheduling permits, for prospective business investors in conjunction with the City's Economic Development Manager and Planning Department. Actively promote Auburn to prospective new business investors by attending meetings and providing appropriate information. Maintain and provide demographic information up to a 30-mile radius from the downtown area. Organize and conduct orientations for new employee groups as an incentive for businesses to locate in Auburn. Chamber leaders and the Chamber’s President & CEO have been active participants on the all important Streets Task Force (twice); took the lead in getting a ballot measure for a vote on road improvements; and took the lead on the Urban Core Task Force, a 50- year visioning process for the downtown area and surrounding business community. The Chamber’s President & CEO also served on the recent Airport Master Plan update committee. The Chamber’s President & CEO has greatly appreciated the opportunity to be called in as an active participate in significant recruitment and retention meetings, partnering with the City’s Economic Development Manager and the City’s Planning Director. The Chamber developed a new series of business improvement courses in partnership with the Small Business Development Center (SBDC) as a matter of business retention for the City of Auburn. We are working diligently to improve our existing businesses so they may thrive and expand here in our city. The next series of 12 courses will begin in January 2014. Chamber staff members and board members have been active in giving “windshield tours” of the city to prospective businesses whenever requested. The Chamber participates, along with other chambers, with the Valley Cities Mayors' group to identify issues where it may forge and implement partnerships on issues critical to enhance economic vitality for Auburn, and the south-end region. The Chamber is also an integral founding partner on the South Sound Chambers of Commerce Legislative Coalition (SSCCLC) that puts forth issues to better our region’s economy. The Chamber continues to be the Administrator for the SSCCLC. Chamber board members, especially executive committee members, have actively (proactively) been reaching out to current businesses to stay in Auburn. We have been 4 | Page DI.A Page 96 of 176 engaging our members in this outreach to better fill their existing needs; a key to retention. Starting in January 2014, the Chamber will be implementing a new program called “Twelve at Twelve”, where business leaders will be invited to lunch with the President & CEO to discuss how the Chamber can better serve the business community to help our businesses thrive. This year of 2013 has seen an increase in businesses relocating to our city or brand new businesses opening. The Chamber has had a 75% increase in ribbon cuttings/open houses over 2012. We take this as a positive message that the City of Auburn and the Auburn Area Chamber of Commerce continue to recruit and retain businesses throughout our community. 5 | Page DI.A Page 97 of 176 PROVIDE A SERVICE TO PROMOTE TOURISM AWARENESS FOR THE CITY OF AUBURN. Coordinate all public relations, marketing, media relations, advertising, and event planning for the Auburn Tourism Board. Liaise on marketing and communications matters and coordinate with the individual Board members, who comprise representatives from the City Council, the Auburn Area Chamber of Commerce, all the major attractions, the lodging sector and other tourism-related businesses. Follow up on activities to involve existing and new strategic partners. Several Chamber Board Members and the President & CEO participate on the Auburn Tourism Board, working to bring tourists to our area. This effort both builds the growing strength of our local tourism economy and generates additional sales tax revenues to support city services including both capital and operational expenses. As part of our 5-year Strategic Plan, the Chamber's leadership is committed to pursuing a community-wide, partnership effort to market on a consistent basis a branded welcome message to tourists in connection with all the major events that put heads in beds, dollars in retail establishments and seats in restaurants. Our Tourism Marketing Director, Debbie Luce, has provided a comprehensive report to the Mayor and City Council Members on the progress of the Tourism Board and the great strides made with that Board. This report highlights the success of our website and SEO efforts to bring more tourists to our city. (See separate report from Debbie Luce.) 6 | Page DI.A Page 98 of 176 Summary Data Regarding Visitor Information, Tourism & Economic Development Inquiries The following data reflects recorded Chamber activity in responding to Visitor Information Center (Tourism) and Economic Development Inquiries from January 1, 2013 through November 7, 2013. Visitor Information Center/Tourism Walk-ins 4,526 (people are finding us since the reopening of Division St.) Phone 12,937 Email 30,107 (this has gone up more, due to SEO on tourism website) Mail Incoming 1,042 Outgoing 12,005 (many more relocation requests included in this number) Economic Development Walk-ins 53 Phone 458 Email 22 Mail Incoming 9 Outgoing 36 General Information Request (non VIC/Tourism/ED related) Combined 9,756 Amount of time spent on each: Walk-ins: 15 - 60 minutes Phone: 3 - 30 minutes Email: 3 - 5 minutes Mail: 3 - 15 minutes Thank you for the opportunity to provide you with this year-end status report identifying some of the highlights of the services the Auburn Area Chamber of Commerce is pleased to provide the City pursuant to our contract for services. We look forward to another year of providing these essentials services for the City of Auburn. Sincerely, AUBURN AREA CHAMBER OF COMMERCE Nancy E. Wyatt President/CEO 7 | Page DI.A Page 99 of 176 Auburn Tourism Board 2013 Accomplishments Overall Accomplishments that follow the Strategic Plan:  Worked with Finance Senior Accountant for monthly financial review  Maintain Website and Blog  Negotiated 2013 contract with Clear Channel for banners at the Sounder Train Station  Participate in City Events representing the Tourism Board  Answer all tourism related questions from walk-ins and phone calls 1. Respond to all tourism information requests with follow up if necessary - phone, mail and website 2. Respond to all newcomer inquires about Auburn  Update Chamber staff on current events that are tourism related  Update Tourism Partners and Hotels on current events  Continue to work closely with Auburn Downtown Association, City of Auburn, Parks Department, Multimedia, Senior Citizens Supervisor and Cultural Arts to assist in promotion, advertising and up coming events  Continue to work with Auburn School District to promote school functions that need hotel accommodations: Bands for Veterans Day Parade, Soft Ball and Fast Pitch Tournaments, Sport Cup Stacking Tournament, Miss Auburn Pageant, etc.  Other groups: YMCA, NW Skating Invitational at Auburn Skate Connection, Auburn Airport, Tanoa Bowl  Continue branding in all forms of printed materials, banners, ads, website design  Hold and coordinate ATB meeting  Prepare all paperwork for meeting including agenda, financials and minutes  Send Agenda to City for all meetings  Attended all ATB meetings, organized meetings and produced meeting materials  Acquire brochures from around the State each year to display in Chamber lobby  Organize and maintain visitor information material in Chamber lobby  Work with and visit all hotels on a monthly basis - more if needed  Check all websites of attractions on a weekly basis for updated information Develop and Implement ATB Monthly Update Calendar  Distribute Updated Calendar to hotels to inform front desk staff and management of upcoming events  Post monthly calendars in 7 locations: B Street Plaza kiosk, Train Station, Auburn Area Chamber of Commerce, Auburn Ave., The Outlet Collection Guest Service, Safeway and The Auburn Downtown Association.  Keep Safeway Deli Manager updated on events that will affect staffing  Updates and FYI’s go to all of the ATB partners on a regular basis  Updates also act as a communication tool to update partners on important information that might affect their business  Give updated calendar each month to the Chamber Director of Communications which is used in weekly email updates  Acquire tourism article each month in the Chamber Connections newsletter  Keep up-to-date restaurant list, with recommendations on large group choices DI.A Page 100 of 176 Tourism Website  Working with Genesis Marketing to provide Search Engine Optimization Management  Working with Genesis Marketing to provide Social Media Marketing such as Facebook  Post two or three monthly contests on Facebook Page  Acquire prizes for contests  Genesis Marketing has been reporting the hits that our website gets each week (Please see attached latest report)  Have added map locations to all attraction, hotels, businesses and restaurants  Ensure lodging and restaurant information is complete and valid  Added ADD AN EVENT to website so that organizations can add events to our calendar  Sent letter to all Organizations & Clubs in Auburn encouraging them to add their events to our calendar using ADD AN EVENT button  Up-to-date attraction information  Up-to-date new business information  Working on content development and updating on a weekly basis  Post all current events  Add links and remove them as needed  Add news and media articles  Update any Hotel or Business Partner changes  Answered all inquiries from site  Worked on maximization of links to appropriate businesses  Things To Do section automatically populates from the calendar  Auburn News on site generates from Tourism Blog  Auburn News site is updated daily to assure all news is current  Highlight month’s largest events on website Home Page Continue to Update Tourism Fact Sheet  Update all facts on the two-sided sheet as needed  Displayed in Chamber lobby  Send out in every information and newcomer packet Maintain partner contact list  Maintain list on a monthly basis  Continue to seek new valued partners Local Community Outreach Program  Participate in yearly Association of Visitor Information Centers of Washington (AVICW) Conference  Attended AVICW Conference planning meetings with other Board Members  Became President of AVICW October 2013  Retained all speakers for 2013 Conference  Produced all hand out material for Conference  Held 2013 Board Meeting 2013 Conference  Welcome Display at the front counter of the Finance Department with business cards, brochures and directions to Visitor Center DI.A Page 101 of 176  Worked with Reporter to have them add Tourism Website and ADD AN EVENT to the beginning of their Calendar Of Events as a permanent section  Worked with the Auburn Reporter to receive extra Residence’s Guide to the Chamber to be placed in all newcomer packets  Continued to reach out to service clubs and organizations as guest speaker  Developed Tourism Packet for visitor as well as business travelers for HR departments  Maintained a great working relationship with all major local and area attractions and local hotels  Maintain an ongoing branding image for Auburn Tourism  Found Sponsor for International Farmers Market Tote Bag for the 5th year  Assisted EmD 3 on 3 Basketball Tournament finding sponsors  Attended The Outlet Collection Unveiling on October 17, 2013  Board member Auburn Arts Walk  Manned booth at the Art Walk  Board Member Auburn Wine Art & Music Festival  In charge of vendors and set-up at Wine Art & Music Festival Our goal in 2009 was to continue to educate our local citizens by showcasing all the tourism opportunities available in Auburn. We also wanted to promote the opening of the Auburn International Farmers Market. This being accomplished in 2009 our goal was to expand our outreach outside of Auburn. The Board of Directors and the Lodging Tax Advisory Board decided to have a Wedding Show to accomplish our goal while still showcasing all that Auburn has to offer. The 2010 Autumn Wedding Show at Emerald Downs was a huge success allowing us to host an even larger Wedding Show in 2011. There were over 3,000 guests attending the 2010 and 2011 show. Auburn businesses were given a $100 discounted vendor rate and prime booth placement. Our hotels were given free 5 x 10 booth space. The 2012 Wedding Show attendance was down but the vendors reported they had quality bookings and were very happy. In 2013 the Board of Directors and the Lodging Tax Advisory Board decided to go in a different direction and not host a 2013 Wedding Show. Our focus in 2013 was to promote events that already exist in Auburn as well as new events. We promoted EmD3 on 3 Basketball Tournament by sponsoring 32 Pole Pads. Each pad said City of Auburn Washington Tourism Board Stay & Play Auburn www.auburntourism.com. With the Outlet Collection renovation and their extensive marketing we sponsored the Connect Kids soft play area. Both events were great for tourism. We knew we needed to step up on Social Media Marketing such as Facebook and Search Engine Optimization Management. We hired Genesis Marketing to implement our 2013 Goal. We sponsor two to three contests each month on our Facebook page. It is another great way that we can advertise Auburn’s events. DI.A Page 102 of 176 Hotel Occupancy  Occupancy is at the highest it has been since 2008  Each month is higher than the previous year (Please see attached page for comparison)  Summer months were at their all-time high. Numbers started to rise at the same time social media began  Emerald Downs 3 on 3 Basketball Tournament in August aided occupancy as well as The Outlet Collection, Pacific Raceways & and Emerald Downs Racing  Visit hotels regularly asking if they have special groups coming in that we can make welcome bags for their guests (great PR)  Have assisted hotels with various issues on a regular basis  Continue to distribute “Thank You for Staying” in hotels that are given to large groups and special guests  Will once again work with hotels offering Winter Rates from November thru March  Also established Special Rates for Emerald Downs, MultiCare Auburn Medical Center, Funeral Homes, Auburn Airport Advertising  Researched all possible free advertising  Member of the Tacoma Visitor and Information Center and in the Tacoma Visitor Guide  Arranged inclusion in calendar in Hometown Values - Free  Linked our site to all area attraction websites  Sponsored EmD 3 on 3 Basketball Tournament Pole Pad at Emerald Downs  Hotel occupancy was very high in August due to various events. EmD 3 on 3 Basketball Tournament brought teams from the surrounding areas as well as the entire State. If they did not stay in our hotels they spent money at stores and restaurants to boost tax revenues in Auburn  EmD 3 on 3 Basketball Tournament had 291 teams (Please see attached photo)  In charge of advertising Auburn Wine Art & Music Festival  In charge of advertising Art Walk  Acquired FREE advertising quarterly in Show Case Magazine & Website Action Items and Goals which follow the Tourism Board’s Program of Work  Increase Hotel Occupancy  Promote Auburn as a Arts and Entertainment Destination  Compile a complete data base of Washington Associations & Organizations  Promote Auburn as a great place to host Group Conferences  Assist Hotels with promotions and packages during slow months when occupancy is down  Re-sell the Banners at Sounder Train Station and sign a new contract with Clear Channel  Continue to grow our partnerships  Continue to work with Economic Development Manager to bring Conference Groups to Auburn  Continue to work with Auburn Airport Manager assisting them with aviation events & seminars they wish to move from Puyallup to Auburn DI.A Page 103 of 176  Continue to work with Sport Cup Stacking event planner to find a place in Auburn to hold the 2015 event  Continue to provide up-to-date information about our city  Continue to work with Tacoma South Sounds Sports with over-flow room nights  Change advertising strategy to promote Auburn on radio, TV and websites  Work to bring in new events  Assist all entertainment properties promoting their Special Events  Work with Green River Community College to provide International Students and their parents special information packets about Auburn  Work with Washington Tourism Alliance to make sure we continue to promote Washington and our community  Member of the Washington Tourism Alliance  Member of Association Visitor Information Center of Washington (AVICW)  Member of Tacoma Convention & Visitor Bureau DI.A Page 104 of 176 DI.A Page 105 of 176 DI.A Page 106 of 176 DI.A Page 107 of 176 DI.A Page 108 of 176 DI.A Page 109 of 176 DI.A Page 110 of 176 Auburn Tourism Auburn Tourism Campaign Facebook Campaign Sep. 1st - Dec. 31st Budget: $1000 For the Week of Oct. 28- Nov. 3 DI.A Page 111 of 176 DI.A Page 112 of 176 DI.A Page 113 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6481 Date: November 13, 2013 Department: Finance Attachments: Memo Ordinance No. 6481 Schedule A & B Budget Impact: $ Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6481 Background Summary: Ordinance No. 6481 (Budget Amendment #5) amends the 2013-2014 Revised Budget as presented in the attached transmittal memorandum and supporting attachments. Updated November 12, 2013: The following change has been made to this proposed budget amendment. l Transfer of $2.0M from the General Fund from available ending fund balance to the City’s Cumulative Reserve Fund. The Cumulative Reserve Fund accumulates excess reserves for counter-cyclical purposes (“rainy day”) and capital purposes. l Increase by $700,000 Sewer-Metro waste water revenues and anticipated payments to King County for sewer-wastewater treatment services. Revenues are anticipated to exceed budget; payments are a pass-through to King County. l Increase by $300,000 Solid Waste utility revenues and payments to Waste Management for collection and tipping fee charges. Revenues are anticipated to exceed budget; payments to Waste Management based upon actual amount of refuse collected and disposed. These changes have been incorporated into the attached revised staff transmittal memorandum and supporting attachments to the budget amendment. Reviewed by Council Committees: Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Partridge Staff:Coleman AUBURN * MORE THAN YOU IMAGINEDDI.B Page 114 of 176 Meeting Date:November 18, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 115 of 176 Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: November 6, 2013 Re: Ordinance #6481 – 2013-2014 Budget Amendment #5 This amendment is the fifth budget amendment for the 2013-2014 biennium and the final amendment for calendar year 2013. All projects/programs are underway and a budget amendment is requested to ensure sufficient budget authority to meet anticipated expenditures by year end. Proposed amendments to the 2013 budget are as follows: Grant and other revenue funded projects. The following amendments are being requested to formally recognize receipt of grants and other sources of funding: • Grant funded projects Administration o $12,500 from the Washington State Department of Commerce for reimbursement of administrative expenses related to the City’s Innovation Partnership Zone (IPZ). Airport o $134,108 from the Federal Aviation Administration and the Washington State Department of Ecology for an Airport Wildlife Hazard Assessment ($28,500) and Airport Master Plan ($105,608). Police o $14,600 from the Washington State Traffic Safety Commission for Target Zero, high visibility enforcement and distracted driver patrols. Expenditures for this program are expected to occur in 2013 with particular enforcement emphasis during the holidays. Public Works o $58,413 from the Washington State Military Department for reimbursement of emergency management public education and program administrative expenses. o $50,000 from the Washington State Department of Ecology for stormwater NPDES program implementation expenses. o $48,744 from the King County Flood Control Zone District for reimbursement of Mill Creek project expenses incurred in 2012. o $48,000 from the Washington State Traffic Safety Commission for reimbursement of school zone flashing beacons installation expenses. Equipment is currently being procured and will be installed by the end of the year. DI.B Page 116 of 176 • Other revenue funded projects Administration o $1,075,000 from the sale of Suite 380 at the Annex Building. Proceeds from the sale will be deposited into the City’s Capital Improvements Fund (#328). Public Works o $91,200 from the Muckleshoot Indian Tribe for the undergrounding of overhead utilities on Auburn Way South (CP1118). The MIT will provide a total of $330,000 toward this project; the remaining $238,800 will be budgeted in 2014 (BA#6, Ordinance #6474). o $62,322 from insurance settlement proceeds for traffic signal collision repairs at 29th Street SE and A Street SE (ms1307) and East Main and Auburn Way (ms1308). • Other adjustments Administration o $300,000 for solid waste utility revenues and payments. Anticipated revenues are expected to exceed budget; payments to Waste Management for collection charges and tipping fees. o $151,300 for payment of traffic impact fees related to the downtown property sale for the Trek Apartments. Payment of these fees will be funded from REET2. o $125,000 for property acquisition related to the Promenade project. Public Works o $700,000 for Sewer Metro wastewater revenues and payments. Anticipated revenues are expected to exceed budget; payments are a pass-through to King County Metro. o $300,000 for emergency stormwater drainage pipe repairs for the Hidden Valley Vista neighborhood (em1302). o $300,000 for D Street water utility distribution system improvements (CP1207). o $165,000 for the 2013 roadway pavement patching/chip seal overlay project (CP1302). o $124,080 for the 2013 water, sewer, and stormwater cost of service study. o $63,400 for purchase of a new tractor/mower arm. Purchase of the new arm will extend the tractor/mower’s usable life by eight additional years. o $50,000 in budget for the Auburn Way South and 12th Street Improvements is moved from the Capital Improvements Fund (#328) to the Arterial Street Fund (#102). This move is being made to consolidate budget authority into a single fund for improved project management (CP1114). o $14,200 is transferred from the Stormwater Utility to the Parks CIP to support the Fenster Levee Project (CP1016). Council approval of proposed Ordinance 6481 would amend the 2013 budget as follows: Table 1: 2013 Budget as Amended 2013 Budget as Amended $ 256,544,721 Budget Amendment #5 (Ord #6481) 4,800,741 Budget as Amended $ 261,345,462 Attachments: 1. Proposed Ordinance #6481 (budget adjustment #5) 2. Summary of proposed 2013 budget adjustments by fund and department (Schedule A) 3. Summary of approved changes to adopted 2013 budget by fund (Schedule B) DI.B Page 117 of 176 ORDINANCE NO. 6481 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO. 6462, ORDINANCE NO. 6472, AND ORDINANCE NO. 6473, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2013-2014 BUDGET AS SET FORTH IN SCHEDULE “A” AND SCHEDULE “B” WHEREAS, the Auburn City Council at its regular meeting of December 3, 2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013, adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which adopted the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013, adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which amended the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of August 5, 2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462 which amended the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of September 16, 2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472 which amended the City of Auburn 2013-2014 Biennial budget; and ------------------------- Ordinance No. 6481 November 6, 2013 Page 1 of 3 DI.B Page 118 of 176 WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2013 budget as outlined in this Ordinance (BA#5); and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013- 2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule “B” is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. ------------------------- Ordinance No. 6481 November 6, 2013 Page 2 of 3 DI.B Page 119 of 176 ------------------------- Ordinance No. 6481 November 6, 2013 Page 3 of 3 Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid City Attorney PUBLISHED:__________________ DI.B Page 120 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 General Fund (#001)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance General Fund 2013 Adopted Budget (ORD 6432; 12.3.2012)12,108,801.00 50,570,748.00 54,368,539.00 8,311,010.00 BA#1 (ORD 6456; 3.4.2013)133,651.00 225,435.00 750,101.54 (391,015.54) BA#2 (ORD 6462; 6.17.2013)4,142,108.93 830,900.00 1,019,373.93 3,953,635.00 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Police Grant funding from Washington State Traffic Commission.0.00 14,600.00 14,600.00 0.00 Planning Grant funding from Washington State Department 0.00 12,500.00 12,500.00 0.00 of Commerce for Innovative Partnership Zone (IPZ). Public Works Traffic Signal collision repairs; insurance reimbursed 29th St SE & A St SE (MS1307)0.00 50,000.00 50,000.00 0.00 East Main & Auburn Way (MS1308)0.00 12,322.00 12,322.00 0.00 Public Works - Emergency Management WA State 2013 Performance Grant (RES 4980; 8.19.2013).0.00 58,413.00 58,413.00 0.00 Other King County Flood Control District grant for reimbursement 0.00 48,744.00 0.00 48,744.00 of 2012 Mill Creek Project expenses. Transfer available fund resources to Cumulative Reserve Fund 0.00 0.00 2,000,000.00 (2,000,000.00) BA#5 Total 0.00 196,579.00 2,147,835.00 (1,951,256.00) 2013 Revised Budget 16,384,560.93 51,823,662.00 58,285,849.47 9,922,373.46 Memo: Unrestricted GF Ending fund balance 8,040,289.46 Memo: Restricted GF Ending fund balance for salaries/benefits 1,882,084.00 Total Resources / Expenditures 68,208,222.93 68,208,222.93 8.0% General Fund Reserve Requirement 4,662,867.96 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 1 DI.B Page 121 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Arterial Street Fund (#102)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)1,300,518.00 13,120,070.00 13,564,224.00 856,364.00 BA#1 (ORD 6456; 3.4.2013)767,234.00 703,470.87 1,467,966.87 2,738.00 BA#2 (ORD 6462; 6.17.2013)75,961.00 115,000.00 115,000.00 75,961.00 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Auburn Way South Pedestrian Improvements (CP1118)0.00 91,200.00 91,200.00 0.00 Funded by Muckleshoot Indian Tribe contribution. City School Zone Flashing Beacons (GR1302) - 0.00 48,000.00 60,000.00 (12,000.00) 80% funded by WA Traffic Safety Commission grant (per RES 4966; 7.01.2013). REET2 Transfer In from Fund 328 for Auburn Way South 0.00 50,000.00 50,000.00 0.00 and 12th Street Improvements (CP1114). BA#5 Total 0.00 189,200.00 201,200.00 (12,000.00) 2013 Revised Budget 2,143,713.00 14,127,740.87 15,348,390.87 923,063.00 Total Resources / Expenditures 16,271,453.87 16,271,453.87 Arterial Street Preservation Fund (#105)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)1,654,369.00 2,561,488.00 2,630,920.00 1,584,937.00 BA#1 (ORD 6456; 3.4.2013)60,000.00 0.00 60,000.00 0.00 BA#2 (ORD 6462; 6.17.2013)(34,068.00)0.00 0.00 (34,068.00) BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) 2013 Pavement Patching/Chip Seal/Overlay (CP1302)0.00 0.00 165,000.00 (165,000.00) increased funding to complete improvements. BA#5 Total 0.00 0.00 165,000.00 (165,000.00) 2013 Revised Budget 1,680,301.00 2,561,488.00 2,855,920.00 1,385,869.00 Total Resources / Expenditures 4,241,789.00 4,241,789.00 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 2 DI.B Page 122 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Cumulative Reserve Fund (#122)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)7,313,905.00 3,000.00 1,616,109.00 5,700,796.00 BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00 BA#2 (ORD 6462; 6.17.2013)39,053.00 0.00 0.00 39,053.00 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Golf Course debt service administrative fees 0.00 0.00 1,000.00 (1,000.00) Transfer to Golf Course debt service fund 417. Transfer In from General Fund 0.00 2,000,000.00 0.00 2,000,000.00 BA#5 Total 0.00 2,000,000.00 1,000.00 1,999,000.00 2013 Revised Budget 7,352,958.00 2,003,000.00 1,617,109.00 7,738,849.00 Total Resources / Expenditures 9,355,958.00 9,355,958.00 Mitigation Fees Fund (#124)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)2,368,612.00 880,000.00 717,210.00 2,531,402.00 BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00 BA#2 (ORD 6462; 6.17.2013)692,567.00 0.00 151,959.87 540,607.13 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Traffic Impact Fee revenues from Fund 328 for Trek 0.00 151,300.00 0.00 151,300.00 development. Transfer Out to Fund 328 for CP1315 - City Wetland Mitigation 0.00 0.00 3,554.00 (3,554.00) Projects. BA#5 Total 0.00 151,300.00 3,554.00 147,746.00 2013 Revised Budget 3,061,179.00 1,031,300.00 872,723.87 3,219,755.13 Total Resources / Expenditures 4,092,479.00 4,092,479.00 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 3 DI.B Page 123 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Municipal Park Construction Fund (#321)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)613,497.00 1,216,770.00 1,505,000.00 325,267.00 BA#1 (ORD 6456; 3.4.2013)626,025.00 477,296.50 1,103,321.50 0.00 BA#2 (ORD 6462; 6.17.2013)(809,407.00)626,025.00 0.00 (183,382.00) BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 270,240.00 270,240.00 0.00 BA#5 (Proposed ORD 6481) Transfer In from Fund 432 for Fenster Levee Project, CP1016. Reduce 0.00 14,200.00 0.00 14,200.00 State grant revenues to meet grant matching requirements.0.00 (14,200.00)0.00 (14,200.00) BA#5 Total 0.00 0.00 0.00 0.00 2013 Revised Budget 430,115.00 2,590,331.50 2,878,561.50 141,885.00 Total Resources / Expenditures 3,020,446.50 3,020,446.50 Capital Improvements Fund (#328)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)5,268,537.00 1,551,487.00 2,053,720.00 4,766,304.00 BA#1 (ORD 6456; 3.4.2013)675,543.50 109,734.00 854,277.50 (69,000.00) BA#2 (ORD 6462; 6.17.2013)468,394.50 0.00 11,408.00 456,986.50 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 270,240.00 (270,240.00) BA#5 (Proposed ORD 6481) Proceeds from sale of Suite 380 at the Annex Building.0.00 1,075,000.00 0.00 1,075,000.00 Payment of Traffic Impact Fees for Trek development to Fund 124; 0.00 0.00 151,300.00 (151,300.00) source REET 2. Stratford property acquisition (per RES 4935 04.15.2013) related to 0.00 0.00 125,000.00 (125,000.00) Promenade Project. REET 2 Transfer Out to Fund 102 Auburn Way South and 12th Street 0.00 0.00 50,000.00 (50,000.00) Improvements (CP1114). Reduce Capital Improvement Project budget for traffic 0.00 0.00 (50,000.00)50,000.00 signal improvements to offset CP1114 (above). Transfer In from Fund 124 for City Wetland Mitigation Project (CP1315).0.00 3,554.00 3,554.00 0.00 BA#5 Total 0.00 1,078,554.00 279,854.00 798,700.00 2013 Revised Budget 6,412,475.00 2,739,775.00 3,469,499.50 5,682,750.50 Total Resources / Expenditures 9,152,250.00 9,152,250.00 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 4 DI.B Page 124 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Golf Course Debt Service Fund (#417)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)0.00 390,429.00 390,429.00 0.00 BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00 BA#2 (ORD 6462; 6.17.2013)0.00 0.00 0.00 0.00 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00 funded by Transfer In from Cumulative Reserve. BA#5 Total 0.00 1,000.00 1,000.00 0.00 2013 Revised Budget 0.00 391,429.00 391,429.00 0.00 Total Resources / Expenditures 391,429.00 391,429.00 Water Fund (#430)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)2,983,426.00 23,051,704.00 19,416,148.00 6,618,982.00 BA#1 (ORD 6456; 3.4.2013)6,672,167.40 0.00 6,755,594.47 (83,427.07) BA#2 (ORD 6462; 6.17.2013)540,687.70 (14,705.00)794,319.00 (268,336.30) BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) D Street Utilities Improvement Project (CP1207) - increase 0.00 0.00 300,000.00 (300,000.00) funding to complete needed water system improvements. Cost of Service Study - 50% water funded.0.00 0.00 62,040.00 (62,040.00) BA#5 Total 0.00 0.00 362,040.00 (362,040.00) 2013 Revised Budget 10,196,281.10 23,036,999.00 27,328,101.47 5,905,178.63 Total Resources / Expenditures 33,233,280.10 33,233,280.10 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 5 DI.B Page 125 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Sewer Fund (#431)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)8,899,265.00 20,903,571.00 22,226,119.00 7,576,717.00 BA#1 (ORD 6456; 3.4.2013)1,379,247.00 (14,000,000.00)(12,565,169.65)(55,583.35) BA#2 (ORD 6462; 6.17.2013)1,794,067.09 (6,575.00)14,319.00 1,773,173.09 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Cost of Service Study - 25% sewer funded.0.00 0.00 31,020.00 (31,020.00) BA#5 Total 0.00 0.00 31,020.00 (31,020.00) 2013 Revised Budget 12,072,579.09 6,896,996.00 9,706,288.35 9,263,286.74 Total Resources / Expenditures 18,969,575.09 18,969,575.09 Storm Drainage Fund (#432)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)6,057,392.00 13,564,424.00 13,322,702.00 6,299,114.00 BA#1 (ORD 6456; 3.4.2013)3,893,475.00 0.00 3,960,149.94 (66,674.94) BA#2 (ORD 6462; 6.17.2013)267,981.21 64,269.00 1,243,089.00 (910,838.79) BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Hidden Valley Vista Emergency Outfall Repair 0.00 0.00 300,000.00 (300,000.00) project (EM1302; per RES 4969, 07.01.2013). Grant funding from Washington State Department of 0.00 50,000.00 50,000.00 0.00 Ecology for stormwater NPDES program expenses. Cost of Service Study - 25% storm funded.0.00 0.00 31,020.00 (31,020.00) Transfer Out to Fund 321 for Fenster Levee Project, CP1016.0.00 0.00 14,200.00 (14,200.00) BA#5 Total 0.00 50,000.00 395,220.00 (345,220.00) 2013 Revised Budget 10,218,848.21 13,678,693.00 18,921,160.94 4,976,380.27 Total Resources / Expenditures 23,897,541.21 23,897,541.21 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 6 DI.B Page 126 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Sewer Metro Fund (#433)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)0.00 0.00 0.00 0.00 BA#1 (ORD 6456; 3.4.2013)0.00 14,000,000.00 14,000,000.00 0.00 BA#2 (ORD 6462; 6.17.2013)0.00 0.00 0.00 0.00 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Adjust Metro Wastewater revenues and pass-thru expenditures 0.00 700,000.00 700,000.00 0.00 BA#5 Total 0.00 700,000.00 700,000.00 0.00 2013 Revised Budget 0.00 14,700,000.00 14,700,000.00 0.00 Total Resources / Expenditures 14,700,000.00 14,700,000.00 Solid Waste Fund (#434)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)725,294.00 11,954,270.00 12,083,202.00 596,362.00 BA#1 (ORD 6456; 3.4.2013)0.00 825,000.00 248,901.54 576,098.46 BA#2 (ORD 6462; 6.17.2013)293,193.34 0.00 0.00 293,193.34 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) Adjust solid waste revenues and waste-management expenditures 0.00 300,000.00 300,000.00 0.00 BA#5 Total 0.00 300,000.00 300,000.00 0.00 2013 Revised Budget 1,018,487.34 13,079,270.00 12,632,103.54 1,465,653.80 Total Resources / Expenditures 14,097,757.34 14,097,757.34 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 7 DI.B Page 127 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Airport Fund (#435)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)727,073.00 724,880.00 907,801.00 544,152.00 BA#1 (ORD 6456; 3.4.2013)145,846.00 0.00 145,846.00 0.00 BA#2 (ORD 6462; 6.17.2013)(54,007.00)86,346.00 0.00 32,339.00 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 105,000.00 110,000.00 (5,000.00) BA#5 (Proposed ORD 6481) Increase project budget for Airport Master Plan (CP1221) - funded by 0.00 105,608.00 111,500.00 (5,892.00) FAA grant ($100,000); State DOT grant ($5,608); and City ($5,892). Increase project budget for Airport Wildlife Hazardous 0.00 28,500.00 30,000.00 (1,500.00) Assessment - funded by FAA grant ($27,000), State DOT grant ($1,500); and City ($1,500). BA#5 Total 0.00 134,108.00 141,500.00 (7,392.00) 2013 Revised Budget 818,912.00 1,050,334.00 1,305,147.00 564,099.00 Total Resources / Expenditures 1,869,246.00 1,869,246.00 Equipment Rental Fund (#550)Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)4,511,304.00 3,113,450.00 4,389,664.00 3,235,090.00 BA#1 (ORD 6456; 3.4.2013)0.00 0.00 9,375.66 (9,375.66) BA#2 (ORD 6462; 6.17.2013)1,048,260.94 0.00 45,693.00 1,002,567.94 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00 BA#5 (Proposed ORD 6481) New Arm For Tractor/Mower. Replacement will extend equipment 0.00 0.00 63,400.00 (63,400.00) life by estimated 8 additional years. BA#5 Total 0.00 0.00 0.00 0.00 2013 Revised Budget 5,559,564.94 3,113,450.00 4,444,732.66 4,228,282.28 Total Resources / Expenditures 8,673,014.94 8,673,014.94 F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 8 DI.B Page 128 of 176 Schedule A Summary of 2013 Budget Adjustments by Fund Budget Amendment #5 Ordinance 6481 Grand Total - All Funds Beg. Fund Balance 2013 Revenues 2013 Expenditures Ending Fund Balance 2013 Adopted Budget (ORD 6432; 12.3.2012)66,056,411.00 160,298,583.00 168,557,536.00 57,797,458.00 BA#1 (ORD 6456; 3.4.2013)16,059,938.79 2,415,936.37 18,667,324.75 (191,449.59) BA#2 (ORD 6462; 6.17.2013)9,441,816.90 1,896,795.00 3,541,326.80 7,797,285.10 BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00 BA#4 (ORD 6473; 9.16.2013)0.00 375,240.00 650,480.00 (275,240.00) BA#5 Total 0.00 4,800,741.00 4,729,223.00 71,518.00 2013 Revised Budget 91,558,166.69 169,787,295.37 196,145,890.55 65,199,571.51 Total Resources / Expenditures 261,345,462.06 261,345,462.06 Prepared by City of Auburn Finance Department F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 9 DI.B Page 129 of 176 Schedule B 2013 Appropriations by Fund 2013 Appropriation Authority by Fund 2013 Adopted BA#1 BA#2 BA#3 BA#4 BA#5 Total 2013 Revised Fund Budget (Ord 6456) (Ord 6462) (Ord 6472) (Ord 6473) (Ord 6481) Amendments Budget General Fund (#001)62,679,549.00 359,086.00 4,973,008.93 - - 196,579.00 5,528,673.93 68,208,222.93 Arterial Street Fund (#102)14,420,588.00 1,470,704.87 190,961.00 - - 189,200.00 1,850,865.87 16,271,453.87 Local Street Fund (#103)2,744,920.00 390,000.00 228,163.00 - - - 618,163.00 3,363,083.00 Hotel Motel Fund (#104)171,181.00 - 17,982.00 - - - 17,982.00 189,163.00 Arterial Street Preservation Fund (#105)4,215,857.00 60,000.00 (34,068.00) - - - 25,932.00 4,241,789.00 Drug Forfeiture Fund (#117)1,200,390.00 - (61,016.00) - - - (61,016.00) 1,139,374.00 Housing and Community Development Grant Fund (#119)505,647.00 - 129,765.00 - - - 129,765.00 635,412.00 Recreation Trails Fund (#120)29,571.00 - - - - - - 29,571.00 Business Improvement Area Fund (#121)76,680.00 - 2,816.00 - - - 2,816.00 79,496.00 Cumulative Reserve Fund (#122)7,316,905.00 - 39,053.00 - - 2,000,000.00 2,039,053.00 9,355,958.00 Mitigation Fees Fund (#124)3,248,612.00 - 692,567.00 - - 151,300.00 843,867.00 4,092,479.00 1998 Library Fund (#229)326,654.00 - - - - - - 326,654.00 2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - - - - - 1,696,678.00 2010 C&D Local Revitalization Debt Fund (#231)594,570.00 - - - - - - 594,570.00 LID Guarantee Fund (#249)44,588.00 - - - - - - 44,588.00 LID #250 (#250)56,741.00 - - - - - - 56,741.00 LID #350 (#275)7,245.00 - 5,631.00 - - - 5,631.00 12,876.00 Municipal Park Construction Fund (#321)1,830,267.00 1,103,321.50 (183,382.00) - 270,240.00 - 1,190,179.50 3,020,446.50 Capital Improvements Fund (#328)6,820,024.00 785,277.50 468,394.50 - - 1,078,554.00 2,332,226.00 9,152,250.00 Local Revitalization Fund (#330)- 667,975.89 - - - - 667,975.89 667,975.89 Golf Course Debt Service Fund (#417)390,429.00 - - - - 1,000.00 1,000.00 391,429.00 Water Fund (#430)26,035,130.00 6,672,167.40 525,982.70 - - - 7,198,150.10 33,233,280.10 Sewer Fund (#431)29,802,836.00 (12,620,753.00) 1,787,492.09 - - - (10,833,260.91) 18,969,575.09 Storm Drainage Fund (#432)19,621,816.00 3,893,475.00 332,250.21 - - 50,000.00 4,275,725.21 23,897,541.21 Sewer Metro Fund (#433)- 14,000,000.00 - - - 700,000.00 14,700,000.00 14,700,000.00 Solid Waste Fund (#434)12,679,564.00 825,000.00 293,193.34 - - 300,000.00 1,418,193.34 14,097,757.34 Airport Fund (#435)1,451,953.00 145,846.00 32,339.00 - 105,000.00 134,108.00 417,293.00 1,869,246.00 Cemetery Fund (#436)1,062,416.00 30,000.00 168,692.05 - - - 198,692.05 1,261,108.05 Golf Course Fund (#437)1,611,664.00 - (15,292.38) - - - (15,292.38) 1,596,371.62 Insurance Fund (#501)1,986,779.00 - 43,902.08 - - - 43,902.08 2,030,681.08 Facilities Fund (#505)4,563,249.00 120,674.00 432,752.96 - - - 553,426.96 5,116,675.96 Innovation and Technology Fund (#518)7,237,981.00 589,100.00 258,060.19 - - - 847,160.19 8,085,141.19 Equipment Rental Fund (#550)7,624,754.00 - 1,048,260.94 - - - 1,048,260.94 8,673,014.94 Fire Pension Fund (#611)2,663,285.00 - (38,441.71) - - - (38,441.71) 2,624,843.29 Cemetery Endowment Fund (#701)1,636,471.00 (16,000.00) (455.00) - - - (16,455.00) 1,620,016.00 Total 226,354,994.00 18,475,875.16 11,338,611.90 - 375,240.00 4,800,741.00 34,990,468.06 261,345,462.06 Note: BA#3 resulted in no net change to budgeted appropriations. Updated Nov 08, 2013 Prepared by City of Auburn Finance Department F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 10 DI.B Page 130 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6474 Date: November 13, 2013 Department: Finance Attachments: Memo Ordinance No. 6474 Schedule A & B Budget Impact: $ Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6474, amending the 2014 budget. Background Summary: Ordinance No. 6474 (Budget Amendment #6) represents the sixth budget amendment for the 2013-2014 biennium and the first budget amendment for 2014. For details, see the attached transmittal memorandum and supporting attachments. Updated November 12, 2013: This amendment was updated for the following changes, all of which are expected to occur in 2014 and will therefore require appropriation authority from Council: - $6,288,510 for beginning 2014 General Fund fund balance. The General Fund is expected to end 2013 with a $15,471,316 fund balance. This amendment adjusts the 2014 beginning balance accordingly and amends the ending General Fund fund balance to $12,148,091. l $1,000,000 for Sewer-Metro wastewater revenues and payments to King County (parallel to 2013 budget adjustment of $700,000, plus estimated growth). l $195,195 for purchase of project management software. The Public Works Department presented/reviewed with Council the proposed software and its anticipated benefits to the City. Council feedback from these presentations were positive with direction to include in BA#6. l $186,000 in grant funding was received from the Washington State Department of Ecology to evaluate the environmental, public health and economic impacts of issues related to contaminated groundwater associated with the Boeing Auburn Fabrication Facility. While the grant was awarded in November 2013, substantive expenses that will accrue against this grant is not expected until 2014. l $52,500 (net cost) to support park property purchases (Perry property to support AUBURN * MORE THAN YOU IMAGINEDDI.C Page 131 of 176 the expansion of Issac Evans Park as well as connection to the Green River Trail system and Rice property to support the Fenster Levee Setback project. While negotiations are underway, the actual purchase is not expected until 2014. The total cost of these purchases is $105,000 (budgeted in the Parks Capital fund) is partially offset by $30,000 in revenue from a King Conservation Futures grant and a $22,500 transfer from the General Fund. l $62,600 for purchase of police vehicle as authorized by BA#3 (Ord 6472). This purchase is anticipated to occur in 2014. These updates have been incorporated into the attached staff memorandum and proposed budget amendment. Reviewed by Council Committees: Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Partridge Staff:Coleman Meeting Date:November 18, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 132 of 176 Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: October 11, 2013 Re: Ordinance #6474 – 2013-2014 Budget Amendment #6 The City’s biennial 2013-2014 budget is approved by Council as two one-year appropriations. Budget Amendments #1 through #5 amended the budget for calendar year 2013. This amendment is the 6th budget amendment for the biennium and the 1st budget amendment for calendar year 2014. The purpose of this amendment is to 1) amend the 2014 budget for changes that occurred in 2013 for which there is an on-going fiscal impact; 2) to carryforward capital project budgets that are not anticipated to be completed in 2013; and 3) to establish budget spending authority for new programs and other changes in 2014. Proposed amendments to the 2014 budget are as follows: Continuation of previously approved requests by Council. The following items (grouped in chronologic order by budget amendment) were previously approved by Council in 2013 and will continue as an ongoing cost in 2014. These include: Budget Amendment #1, Ordinance #6456 (approved March 4, 2013) • Move King County Metro expenses from Sewer Utility to newly created Sewer Metro Fund ($14.0 million; an additional $1,000,000 is budgeted to reflect $700,000 budget amendment included for 2013, plus estimated growth) • Economic Development Planner (1.0FTE; $118,550) • Emergency Management Office Assistant (.4FTE; $22,373) • Stratford parking lot maintenance and Sound Transit garage security ($22,000) • Labor agreements (funded by remaining labor contingency established by Council) Budget Amendment #2, Ordinance #6462 (approved June 17, 2013) • Eliminate Cemetery Office Assistant (-1.0FTE; -$78,004) • Equipment Rental Office Assistant (1.0FTE; $77,545) • Centralizing cost of Median Maintenance in General Fund from Stormwater Fund ($74,000) • Museum Contracted Curator and Asst. Curator ($67,700) • Community Diversity Assistant (.25FTE; $16,724) • Parks Senior Center Assistant (.5FTE; $13,390. Cost partially offset by savings in temporary help) DI.C Page 133 of 176 Budget Amendment #3, Ordinance #6472 (approved August 15, 2013) • Five Police Officers in BA#3 (5.0FTEs; $589,830) • Police vehicle to support additional officers ($62,600; carried forward as actual purchase will be made in 2014) • Federal COPS grant funded Police Officers (5.0FTEs; $313,850. Cost partially offset by federal Community Oriented Policing grant) Solid Waste rate adjustment, Ordinance #6438 (approved November 7, 2012) • The City Council approved Ordinance #6438 which established revised solid waste rates effective January 1, 2013 and January 1, 2014. This amendment revises the 2014 budget for the Solid Waste Fund (#434) consistent with this ordinance. Project Adjustments. This item includes 1) requested project expenses that were previously approved in 2013 but will require carryforward to 2014 to enable project completion and 2) requested transportation project expenses as approved by Council per Resolution #4937 (adopted June 17, 2013), which approved the 2014-2019 Transportation Improvement Plan. Project budget changes are included in the Arterial Street Fund (#102), Local Street Fund (#103), Arterial Street Preservation Fund (#105), Water Utility Fund (#430), Stormwater Utility Fund (#432) and Airport Fund (#435). Other Requests. Other items requested for funding in this budget amendment include: Revenue Adjustments: Several revenue adjustments amending the 2014 budget are proposed as part of this budget adjustment. These adjustments include: • Adjusting beginning General Fund fund balance to match anticipated 2013 year-end fund balance. This adjustment increases the 2014 beginning balance to $15.5 million and the 2014 year-end fund balance to $12.1 million. • Adjusting property taxes upward (+$1.4 million to $15.7 million), reflecting a revision to the City’s levy cap by King County as well as estimated new construction and a 1.0% property tax increase; • Adjusting sales taxes upward (+$1.5 million to $13.0 million) and adjusting sales taxes on construction transferred to the Local Street Construction fund #103 (+$266,000 to $1.6 million), reflecting improvement in general economic conditions and retail sales activity; and • Adjusting building permit fees (+$345,000 to $1.2 million) and plan check fees (+$121,000 to $585,000), reflecting the continued strengthening of the local and regional economy. New staffing: The following new positions are being requested: • Records Clerk, Legal Department (1.0FTE; $86,800): Funding is requested to hire a second legal clerk to support public records requests. The additional position will enable the City to keep up with workload and state law requirements regarding the proper disclosure of information. • Administrative Assistant, Innovation and Technology Department (1.0FTE; $79,600): Funding is requested to hire an Administrative Assistant to support the IT Department Director and staff with daily administrative functions. Current administrative duties are handled by the Director and staff; approval of this position will enable the Department to utilize its technology staff more efficiently. • Mechanic, Public Works M&O (1.0FTE; $0 net cost): Funding is requested to hire an additional Mechanic to support the Public Works Maintenance and Operations Center. The additional position will enable the M&O Center to keep pace with workload and to utilize less overtime and extra help. It is expected that the cost of this function will be fully offset by savings in overtime and extra help. Downtown property sales ($1,045,300): Payment of traffic impact fees related to the sale of the Teutsch property in downtown is recognized. Payment of these fees will occur in the City’s Capital Improvements Fund (#328) and will be payable to the City’s Mitigation Fees Fund (#124). DI.C Page 134 of 176 Project management software ($195,195): Funding for the purchase of proprietary software to enable comprehensive city-wide project management. This software will standardize workflows, standardize project documentation/planning, financial/project management reports, and eliminate the need for maintaining separate worksheets/documents for project management. Expected benefits will include more efficient utilization of limited staff and project management resources and improved project budget management. Environmental/Property evaluation ($186,000): Grant funding from the Washington State Department of Ecology for evaluating environmental, public health, and economic development issues related to contaminated groundwater associated with the Boeing Auburn Fabrication Facility and identifying strategies for the redevelopment of affected properties (gr1304). Fully fund fire pension liabilities ($231,000): Funding to transfer $231,000 from the General Fund to the Fire Pension Fund (#611) is requested, enabling the City to fully fund its pension liability for eligible retired firefighters. Park property purchases ($105,000): Funding to purchase two park properties is requested as follows. $60,000 for the purchase of 1.15 acre parcel (aka Perry property) to support the expansion of Isaac Evans Park as well as connection to the Green River Trail system; and $45,000 for the acquisition of vacant land (aka Rice property) adjacent to the portion of the City owned Fenster Nature Park where the Fenster Levee Setback project (CP1015) will be constructed. KidStock community festival ($30,500) & Arts/Events six year action plan ($15,000): Funding is requested by the Parks Department to establish a kids oriented community festival. The cost of this request will be partially offset by $10,000 in anticipated revenue from sale of merchandise at the festival. Funding is also requested to evaluate the needs and strategies for continuing to provide cultural and community arts/events in the City. Innovation and Technology Stand-by pay ($15,990): Funding is requested by the Innovation and Technology Department for standby pay paid to technology staff required to be on stand-by on evenings and weekends ($2.50/hour). Council approval of proposed Ordinance 6474 would amend the 2014 budget as follows: Table 1: 2014 Budget as Amended 2014 Budget as Adopted $ 212,945,255 Budget Amendment #6 (Ord #6474) 19,129,769 Budget as Amended $232,075,024 Attachments: 1. Proposed Ordinance #6474 (budget adjustment #6) 2. Summary of proposed 2014 budget adjustments by fund and department (Schedule A) 3. Summary of approved changes to adopted 2014 budget by fund (Schedule B) DI.C Page 135 of 176 ORDINANCE NO. 6474 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO. 6462, ORDINANCE NO. 6472, ORDINANCE NO. 6473, ORDINANCE 6481, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2013-2014 BUDGET AS SET FORTH IN SCHEDULE “A” AND SCHEDULE “B” WHEREAS, the Auburn City Council at its regular meeting of December 3, 2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013, adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which adopted the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013, adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which amended the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of August 5, 2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462 which amended the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of September 16, 2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472 which amended the City of Auburn 2013-2014 Biennial budget; and ------------------------- Ordinance No. 6474 October 11, 2013 Page 1 of 4 DI.C Page 136 of 176 WHEREAS, the Auburn City Council is scheduled to review Ordinance No. 6481 (BA#5) in late 2013, which will amend Ordinance No. 6473 which amended the City of Auburn 2013-2014 Biennial budget; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2014 budget as outlined in this Ordinance (BA#6); and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013- 2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule “B” is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. ------------------------- Ordinance No. 6474 October 11, 2013 Page 2 of 4 DI.C Page 137 of 176 ------------------------- Ordinance No. 6474 October 11, 2013 Page 3 of 4 Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam City Clerk DI.C Page 138 of 176 ------------------------- Ordinance No. 6474 October 11, 2013 Page 4 of 4 APPROVED AS TO FORM: ____________________________ Daniel B. Heid City Attorney PUBLISHED:__________________ DI.C Page 139 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 General Fund (#001) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance General Fund 2014 Adopted Budget 8,311,010.00 50,553,102.00 54,498,330.00 4,365,782.00 BA#6 (Proposed Ordinance #6474) Revenues Beginning Fund Balance Adjust beginning 2014 fund balance for anticipated 2013 year-end actuals 6,288,510.00 0.00 0.00 6,288,510.00 Economic Recovery Continuation of previously approved requests. Sales Tax revenue adjustment 0.00 1,500,000.00 0.00 1,500,000.00 Budget amended from $11.5 million to $13.0 million. Property Tax King County adjustment to assessed valuation. Budget amended 0.00 1,400,000.00 0.00 1,400,000.00 from $14.3 million to $15.7 million. King County District Court Transition Court Interpreter Revenue decrease due to KCDC transition.0.00 (14,000.00)0.00 (14,000.00) Court Interest Revenue decrease due to KCDC transition.0.00 (22,500.00)0.00 (22,500.00) Trial Court Improvement revenue decrease due to KCDC transition.0.00 (24,869.00)0.00 (24,869.00) Adult Probation Revenue decrease due to KCDC transition.0.00 (203,015.00)0.00 (203,015.00) Labor Agreements Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013) funded from non-departmental contingency. Police 0.00 0.00 681,295.31 (681,295.31) Planning 0.00 0.00 44,848.40 (44,848.40) Public Works 0.00 0.00 41,113.29 (41,113.29) Parks 0.00 0.00 38,264.98 (38,264.98) Legal 0.00 0.00 21,924.68 (21,924.68) Human Resources 0.00 0.00 16,454.08 (16,454.08) Finance 0.00 0.00 14,741.45 (14,741.45) Mayor 0.00 0.00 10,073.80 (10,073.80) Streets 0.00 0.00 3,080.26 (3,080.26) Carryforward unspent labor contingency from 2013 871,796.00 0.00 0.00 871,796.00 Legal Department New FTE - 1.0 Records Clerk (93.5% GF Funded).0.00 0.00 81,323.17 (81,323.17) Police Department Restoration of 5 existing Police Officers. 0.00 0.00 589,830.00 (589,830.00) Continuation of previously approved requests 5 new Police Officers (BA#3; 8.15.2013) partially funded by Federal 0.00 205,780.00 519,630.00 (313,850.00) COPS grant. New Police Vehicle for new Police Officers approved in BA#3.0.00 0.00 62,600.00 (62,600.00) Parks Department New Kid Stock community festival; partially funded by festival revenues.0.00 10,000.00 30,500.00 (20,500.00) Arts & Events Six-year Action Plan.0.00 0.00 15,000.00 (15,000.00) Continuation of previously approved requests Median Maintenance Centralized in the GF from SWM (BA#2; 6.17.2013).0.00 74,000.00 74,000.00 0.00 Museum Contract Labor: Curator of Collections (BA#1; 3.4.2013).0.00 0.00 35,617.39 (35,617.39) Museum Contract Labor: Asst. Curator of Education (BA#1; 3.4.2013).0.00 0.00 32,080.83 (32,080.83) Senior Center Assistant (0.5 FTE to 1.0 FTE).0.00 0.00 24,390.00 (24,390.00) partially offset by reducing temporary help (BA#2; 6.17.2013).0.00 0.00 (11,000.00)11,000.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 1 DI.C Page 140 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Public Works Project Management E-Builder Software (14% GF Funded); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. Continuation of previously approved requests Emerg Mgmt Office Asst (0.6 FTE to 1.0 FTE; 30% GF; BA#1; 3.04.2013).0.00 0.00 6,711.90 (6,711.90) Planning Department Building Permit revenue increase due to local development activity.0.00 345,000.00 0.00 345,000.00 Plan Check revenue increase due to local development activity.0.00 121,000.00 0.00 121,000.00 Washington State Department of Ecology grant reimbursement 0.00 186,000.00 186,000.00 0.00 to evaluate health/economic/land-use effects of groundwater contamination. Transfer Out to Fund 321 for 1/2 purchase price of Rice Property -0.00 0.00 22,500.00 (22,500.00) offset by reduction in planning department.(22,500.00)22,500.00 Continuation of previously approved requests Economic Development Planner (1.0 FTE; BA#1; 3.04.2013).0.00 0.00 118,550.00 (118,550.00) Merchant transaction fees associated with increased 0.00 0.00 35,000.00 (35,000.00) building permit activity. Community Diversity Asst (0.75 FTE to 1.0 FTE; BA#2; 6.17.2013).0.00 0.00 16,724.00 (16,724.00) Street Department Continuation of previously approved requests ER&R Office Assistant (10% GF; BA#2; 6.17.2013).0.00 0.00 7,754.00 (7,754.00) Non-Departmental Fully fund fire pension liability (transfer to F611).0.00 0.00 231,000.00 (231,000.00) BA#6 Total 7,160,306.00 3,577,396.00 2,955,392.54 7,782,309.46 2014 Revised Budget 15,471,316.00 54,130,498.00 57,453,722.54 12,148,091.46 Memo: Unrestricted GF Ending fund balance 11,137,803.46 Memo: Restricted GF Ending fund balance for salaries/benefits 1,010,288.00 Total Resources / Expenditures 69,601,814.00 69,601,814.00 8.0% General Fund Reserve Requirement 4,596,297.80 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 2 DI.C Page 141 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Arterial Street Fund (#102) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 856,364.00 3,849,658.00 3,892,270.00 813,752.00 BA#6 (Proposed Ordinance #6474) Adjust beginning fund balance 92,300.00 0.00 0.00 92,300.00 Project Management E-Builder Software (14% Funded by F102); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. Project Carryforwards and Adjustments C222A0 - S. 277th (AWN to Green River Br); (funding: Federal grant).2,700.00 700,260.00 702,960.00 0.00 CP1119 - AWS Corridor (funding: MIT contribution $230K and traffic 0.00 230,000.00 430,000.00 (200,000.00) impact fees $200K).0.00 200,000.00 0.00 200,000.00 TIP #21 - Main St. Signal Upgrades.0.00 0.00 265,000.00 (265,000.00) CP1218 - AWS Corridor Safety (funding: traffic impact fees).0.00 250,000.00 250,000.00 0.00 CP1114 - AWS & 12th St. SE (funding: traffic impact fees).0.00 250,000.00 250,000.00 0.00 CP1118 - AWS Pedestrian Dogwood to Fir; (funding: MIT contribution).0.00 238,800.00 238,800.00 0.00 TIP #68 - 37th St. SE & A St. SE Traffic Signal (funding: State Grant).0.00 121,400.00 176,400.00 (55,000.00) TIP #30 - Citywide Pedestrian Crossing Program.0.00 0.00 150,000.00 (150,000.00) TIP #23 - A St. SE Non-Motorized Access (funding: Federal grant).0.00 89,029.00 89,029.00 0.00 TIP #27 - A St. SE Safety Improvement Study.0.00 0.00 50,000.00 (50,000.00) TIP #54 - Kersey Way SE Corridor Study (funding: traffic mitigation fees).0.00 50,000.00 50,000.00 0.00 CP0911 - F St. SE (4th St. SE to AWS); (funding: Traffic impact fees).0.00 50,000.00 50,000.00 0.00 TIP #40 - 124th Ave. SE Corridor Ph. 1 (funding: Traffic impact fees $175,000;0.00 175,000.00 50,000.00 125,000.00 federal grant reduced $125,000).0.00 (125,000.00)0.00 (125,000.00) TIP #38 - 37th & B St. NW Railroad Crossing Safety Improv.0.00 0.00 26,900.00 (26,900.00) TIP #33 - BNSF 3rd Rail Expansion Roadway Improv.0.00 0.00 25,000.00 (25,000.00) TIP #47 - Environmental Park Roadway Improv. Study.10,000.00 0.00 10,000.00 0.00 TIP #48 - Downtown to Les Gove Non-Motorized Imp. Study.10,000.00 0.00 10,000.00 0.00 TIP #49 - S. 316th St. Bicycle & Pedestrian Improv. Study.0.00 0.00 5,000.00 (5,000.00) TIP #56 - Lea Hill Safe Routes to School Improv. (CP1120).0.00 0.00 5,000.00 (5,000.00) TIP #67 - Citywide Traffic Signal Safety Improv. (CP1222).0.00 0.00 5,000.00 (5,000.00) CP0912 - Citywide Guardrail Improv.5,000.00 0.00 5,000.00 0.00 CP1021 - 104th Ave. SE & Green River Road Study.5,000.00 0.00 5,000.00 0.00 CP1104 - 8th Street NE/104th Ave. SE Intersection Improv.5,000.00 0.00 5,000.00 0.00 TIP #41 - 124th Ave. SE Corridor Ph.2 (deleted; combine with TIP #40).0.00 (50,000.00)(50,000.00)0.00 CP1024 - AWN & M St. SE Intersection (funding: Federal Grant).0.00 (134,043.00)(134,043.00)0.00 CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Improv (State Grant 0.00 (110,000.00)(150,000.00)40,000.00 request denied; project scope reduced). BA#6 Total 130,000.00 1,935,446.00 2,547,931.00 (482,485.00) 2014 Revised Budget 986,364.00 5,785,104.00 6,440,201.00 331,267.00 Total Resources / Expenditures 6,771,468.00 6,771,468.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 3 DI.C Page 142 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Local Street Fund (#103) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 270,670.00 1,447,650.00 1,444,300.00 274,020.00 BA#6 (Proposed Ordinance #6474) Sales Tax from Construction (increased from $1.294M to $1.560M) 0.00 265,700.00 0.00 265,700.00 Project Management E-Builder Software (14% Funded by F103); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. Project Carryforwards and Adjustments CPXXXX - Local Street Improvement Program (2014-19 TIP; 6.17.2013).228,100.00 0.00 400,000.00 (171,900.00) BA#6 Total 228,100.00 265,700.00 427,885.00 65,915.00 2014 Revised Budget 498,770.00 1,713,350.00 1,872,185.00 339,935.00 Total Resources / Expenditures 2,212,120.00 2,212,120.00 Arterial Street Preservation Fund (#105) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 1,584,937.00 2,042,723.00 2,000,000.00 1,627,660.00 BA#6 (Proposed Ordinance #6474) Project Management E-Builder Software (14% Funded by F105); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. Project Carryforwards and Adjustments CPXXXX - Arterial Street Preservation Program (2014-19 TIP; 6.17.2013)0.00 0.00 500,000.00 (500,000.00) CPXXXX - Arterial Bridge Deck Rehab (2014-19 TIP; 6.17.2013)0.00 0.00 250,000.00 (250,000.00) CP1225 - W. Valley Hwy System Preservation 5,000.00 0.00 5,000.00 0.00 CPXXXX - Crack Seal Program (reduced project scope)0.00 0.00 (100,000.00)100,000.00 BA#6 Total 5,000.00 0.00 655,000.00 (650,000.00) 2014 Revised Budget 1,589,937.00 2,042,723.00 2,655,000.00 977,660.00 Total Resources / Expenditures 3,632,660.00 3,632,660.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 4 DI.C Page 143 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Drug Forfeiture Fund (#117) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 917,468.00 281,300.00 280,915.00 917,853.00 BA#6 (Proposed Ordinance #6474)0.00 Increase budget for air cards on video cameras (previously approved BA#2; 6.17.2013)0.00 0.00 1,440.00 (1,440.00) BA#6 Total 0.00 0.00 1,440.00 (1,440.00) 2014 Revised Budget 917,468.00 281,300.00 282,355.00 916,413.00 Total Resources / Expenditures 1,198,768.00 1,198,768.00 Cumulative Reserve Fund (#122) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 5,700,796.00 3,000.00 1,434,624.00 4,269,172.00 BA#6 (Proposed Ordinance #6474)0.00 Golf Course debt service administrative fees Transfer to Golf Course debt service fund F417 0.00 0.00 1,000.00 (1,000.00) BA#6 Total 0.00 0.00 1,000.00 (1,000.00) 2014 Revised Budget 5,700,796.00 3,000.00 1,435,624.00 4,268,172.00 Total Resources / Expenditures 5,703,796.00 5,703,796.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 5 DI.C Page 144 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Mitigation Fees Fund (#124) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 2,456,217.00 955,185.00 426,050.00 2,985,352.00 BA#6 (Proposed Ordinance #6474)0.00 Transfer Traffic Mitigation Fees to F102 CP1218 - AWS Corridor Safety Improv.0.00 0.00 250,000.00 (250,000.00) CP1114 - AWS & 12th St. SE Intersection Improv.0.00 0.00 250,000.00 (250,000.00) CP1119 - AWS Corridor Improv. (Fir to Hemlock).0.00 0.00 200,000.00 (200,000.00) TIP #40 - 124th Ave. SE Corridor Improv. Phase 1 & 2.0.00 0.00 175,000.00 (175,000.00) CP0911 - F St. SE (4th St. SE to AWS).0.00 0.00 50,000.00 (50,000.00) TIP #54 - Kersey Way SE Corridor Study.0.00 0.00 50,000.00 (50,000.00) CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Imp.0.00 0.00 50,000.00 (50,000.00) TIP #41 - 124th Ave. SE Corridor Improv. Phase 2 (deleted; combine with TIP #40).0.00 0.00 (50,000.00)50,000.00 Transfer Park Impact Fees to F321 CPXXXX - Misc. Park Improvements.0.00 0.00 100,000.00 (100,000.00) Transfer Out To F328 CP1315 - City Wetland Mitigation Projects.0.00 0.00 15,790.00 (15,790.00) Downtown Property Sales Traffic Impact Fee revenue from F328 for Teutsch Development.0.00 1,045,300.00 0.00 1,045,300.00 BA#6 Total 0.00 1,045,300.00 1,090,790.00 (45,490.00) 2014 Revised Budget 2,456,217.00 2,000,485.00 1,516,840.00 2,939,862.00 Total Resources / Expenditures 4,456,702.00 4,456,702.00 2010 Annex A&B Bond Debt Fund (#230) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 158.00 1,696,520.00 1,696,520.00 158.00 BA#6 (Proposed Ordinance #6474)0.00 Continuation of sequestration impacts (BA#2; 6.17.2013) Increase Transfer In from F328 - REET1.0.00 17,675.00 0.00 17,675.00 Increase Transfer In from Facility Fund 505.0.00 17,675.00 0.00 17,675.00 Reduced Federal Build America Bond subsidy.0.00 (35,350.00)0.00 (35,350.00) BA#6 Total 0.00 0.00 0.00 0.00 2014 Revised Budget 158.00 1,696,520.00 1,696,520.00 158.00 Total Resources / Expenditures 1,696,678.00 1,696,678.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 6 DI.C Page 145 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 2010 C&D Local Revitalization Debt Fund (#231) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 200.00 598,320.00 598,220.00 300.00 BA#6 (Proposed Ordinance #6474)0.00 Continuation of sequestration impacts (BA#2; 6.17.2013) Increase Transfer In from F328 - REET2.0.00 11,408.00 0.00 11,408.00 Reduced Federal Build America Bond subsidy.0.00 (11,408.00)0.00 (11,408.00) BA#6 Total 0.00 0.00 0.00 0.00 2014 Revised Budget 200.00 598,320.00 598,220.00 300.00 Total Resources / Expenditures 598,520.00 598,520.00 Municipal Park Construction Fund (#321) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 325,267.00 18,171,700.00 18,436,000.00 60,967.00 BA#6 (Proposed Ordinance #6474) Purchase of 1.15 acre parcel (Perry parcel) for Isaac Evans 0.00 30,000.00 60,000.00 (30,000.00) Park expansion, 50% funded by King County Conservation Futures grant, 50% funded from Fund 321 (Parks Prop 2 Levy). Property purchase (Rice property) located adjacent to City owned 0.00 22,500.00 45,000.00 (22,500.00) Fenster Nature Park. Transfer In from General Fund for 1/2 purchase price (Planning Department). Project Carryforwards and Adjustments CP1016 - Fenster Levee Setback (funding: King Co $90,636,0.00 524,231.00 684,500.00 (160,269.00) federal grant $383,962; State grant $39,633; Stormwater utility $10,000). CPXXXX - Issac Evans Park.25,000.00 0.00 25,000.00 0.00 CPXXXX - Parks Acquisition & Development.20,000.00 0.00 20,000.00 0.00 CPXXXX - Dykstra Park (moved to 2015).0.00 0.00 (65,000.00)65,000.00 CPXXXX - Auburndale Park II (moved to 2015).0.00 0.00 (25,000.00)25,000.00 CPXXXX - Misc. Park Improvements (Funding: Park impact fees).0.00 100,000.00 0.00 100,000.00 CP0925 - Auburn Community Center - Reduce budget from 0.00 (9,160,000.00)(9,160,000.00)0.00 $17.66M to $8.5M. Funding Source includes $3.0M State appropriation and $5.5M from future sources to be determined. BA#6 Total 45,000.00 (8,483,269.00)(8,415,500.00)(22,769.00) 2014 Revised Budget 370,267.00 9,688,431.00 10,020,500.00 38,198.00 Total Resources / Expenditures 10,058,698.00 10,058,698.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 7 DI.C Page 146 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Capital Improvements Fund (#328) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 4,586,304.00 1,524,819.00 1,097,300.00 5,013,823.00 BA#6 (Proposed Ordinance #6474) Continuation of sequestration impacts (BA#2; 6.17.2013) Transfer out to F230 for BAB subsidy.0.00 0.00 17,675.00 (17,675.00) Transfer out to F231 for BAB subsidy.0.00 0.00 11,408.00 (11,408.00) Project Carryforwards and Adjustments CP1303 - City Hall Remodel Phase 2 & 3.438,000.00 0.00 438,000.00 0.00 CPXXXX - City Sidewalk Improvements (Funding: State grant).0.00 100,000.00 125,000.00 (25,000.00) CP0716 - City Hall HVAC System Upgrade.99,319.00 0.00 99,319.00 0.00 CP1315 - Wetland Mitigation Proj. (Funding: Wetland mitigation fees).0.00 15,790.00 15,790.00 0.00 CP1226 - 8th St. NE & C St. NW Intersection Improv.5,000.00 0.00 5,000.00 0.00 CP1318 - Downtown Public Art (Peoples Choice Award).8,000.00 0.00 8,000.00 0.00 Downtown Property Sales - Teutsch Development Payment of Traffic Impact Fees to F124; source: REET 2.0.00 0.00 1,045,300.00 (1,045,300.00) BA#6 Total 550,319.00 115,790.00 1,765,492.00 (1,099,383.00) 2014 Revised Budget 5,136,623.00 1,640,609.00 2,862,792.00 3,914,440.00 Total Resources / Expenditures 6,777,232.00 6,777,232.00 Golf Course Debt Service Fund (#417) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 0.00 393,144.00 393,144.00 0.00 BA#6 (Proposed Ordinance #6474) Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00 funded by Transfer In from Cumulative Reserve. BA#6 Total 0.00 1,000.00 1,000.00 0.00 2014 Revised Budget 0.00 394,144.00 394,144.00 0.00 Total Resources / Expenditures 394,144.00 394,144.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 8 DI.C Page 147 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Water Fund (#430) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 6,618,981.00 13,562,749.00 16,516,114.00 3,665,616.00 BA#6 (Proposed Ordinance #6474) Fund Operations Project Management E-Builder Software (14% Water Funded); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. New FTE - 1.0 Records Clerk (2% Water Funded).0.00 0.00 1,685.18 (1,685.18) Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 33,296.79 (33,296.79) ER&R Office Assistant (22% water; BA#2; 6.17.2013).0.00 0.00 17,060.00 (17,060.00) Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 8,949.20 (8,949.20) 40% water funded; BA#1; 3.04.2013). Sequestration impacts (BA#2; 6.17.2013).0.00 (14,705.00)5,892.00 (20,597.00) Project Carryforwards and Adjustments CP0915 - Well 1 Improv. (Funding: PWTF loan).1,311,914.00 1,077,945.00 2,389,859.00 0.00 CP1219 - Valley AC Main Replacement.1,165,000.00 0.00 1,165,000.00 0.00 CP0765 - Lakeland Hills Reservoir Improv.725,500.00 0.00 725,500.00 0.00 CP1308 - BNSF Utility Crossing.680,000.00 0.00 680,000.00 0.00 CPXXXX - West Hill Springs Improvements.0.00 0.00 150,000.00 (150,000.00) C512A0 - Well 4 Power & Chlorination.0.00 0.00 137,300.00 (137,300.00) C524A0 - SCADA System Improv.100,000.00 0.00 100,000.00 0.00 BA#6 Total 3,982,414.00 1,063,240.00 5,442,427.17 (396,773.17) 2014 Revised Budget 10,601,395.00 14,625,989.00 21,958,541.17 3,268,842.83 Total Resources / Expenditures 25,227,384.00 25,227,384.00 Sewer Fund (#431) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 7,576,717.00 21,558,701.00 21,863,847.00 7,271,571.00 BA#6 (Proposed Ordinance #6474) Fund Operations Project Management E-Builder Software (14% Sewer Funded); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. New FTE - 1.0 Records Clerk (2% Sewer Funded).0.00 0.00 1,685.18 (1,685.18) Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 25,251.57 (25,251.57) ER&R Office Assistant (22% sewer; BA#2; 6.17.2013).0.00 0.00 17,060.00 (17,060.00) Sequestration impacts (BA#2; 6.17.2013).0.00 (6,575.00)5,892.00 (12,467.00) Emergency Management Office Asst (0.6 FTE to 1.0 FTE -0.00 0.00 3,355.95 (3,355.95) 15% sewer funded; BA#1; 3.04.2013). Move KC Metro Revenues & Expenditures to F433 (BA#1; 3.04.2013).0.00 (14,000,000.00)(14,000,000.00)0.00 BA#6 Total 0.00 (14,006,575.00)(13,918,870.30)(87,704.70) 2014 Revised Budget 7,576,717.00 7,552,126.00 7,944,976.70 7,183,866.30 Total Resources / Expenditures 15,128,843.00 15,128,843.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 9 DI.C Page 148 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Storm Drainage Fund (#432) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 6,299,114.00 9,295,843.00 8,530,856.00 7,064,101.00 BA#6 (Proposed Ordinance #6474) Fund Operations Project Management E-Builder Software (14% Storm Funded); funded by 0.00 0.00 27,885.00 (27,885.00) Transfer Out to IT Fund. New FTE - 1.0 Records Clerk (2% Storm Funded).0.00 0.00 1,685.18 (1,685.18) Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 31,148.44 (31,148.44) ER&R Office Assistant (22% sewer; BA#2; 6.17.2013).0.00 0.00 17,060.00 (17,060.00) Sequestration impacts (BA#2; 6.17.2013).0.00 (5,501.00)5,892.00 (11,393.00) Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 3,355.95 (3,355.95) 15% storm; BA#1; 3.04.2013). Transfer Out Median Maintenance costs to the General Fund (BA#2; 6.17.2013).0.00 0.00 74,000.00 (74,000.00) 0.00 Project Carryforwards and Adjustments CP1122 - 30th St. NE Area Flooding Phase 1.1,939,588.00 0.00 1,939,588.00 0.00 CP1202 - AWS Flooding Phase 2.1,338,000.00 0.00 1,338,000.00 0.00 CPXXXX - East Ridge Manor Storm Drainage Improv.535,000.00 0.00 535,000.00 0.00 CP1302 - BNSF Utility Crossing.420,000.00 0.00 420,000.00 0.00 CPXXXX - Vactor Decant Facility.0.00 0.00 270,000.00 (270,000.00) CP0746 - Mill Creek.250,000.00 0.00 250,000.00 0.00 Transfer Out To F321 CP1016 - Fenster Levee Setback.0.00 0.00 10,000.00 (10,000.00) BA#6 Total 4,482,588.00 (5,501.00)4,923,614.57 (446,527.57) 2014 Revised Budget 10,781,702.00 9,290,342.00 13,454,470.57 6,617,573.43 Total Resources / Expenditures 20,072,044.00 20,072,044.00 Sewer Metro Fund (#433) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 0.00 0.00 0.00 0.00 BA#6 (Proposed Ordinance #6474) Fund operations Continuation of previously approved requests Move KC Metro Revenues & Expenditures from F431 (BA#1; 3.04.2013)0.00 14,000,000.00 14,000,000.00 0.00 Adjust 2014 budget for increased Metro revenues and payments to KC (parallel to 2013)0.00 1,000,000.00 1,000,000.00 0.00 BA#6 Total 0.00 15,000,000.00 15,000,000.00 0.00 2014 Revised Budget 0.00 15,000,000.00 15,000,000.00 0.00 Total Resources / Expenditures 15,000,000.00 15,000,000.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 10 DI.C Page 149 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Solid Waste Fund (#434) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 596,362.00 12,062,904.00 12,497,894.00 161,372.00 BA#6 (Proposed Ordinance #6474) Fund operations New FTE - 1.0 Records Clerk (0.5% Solid Waste funded).0.00 0.00 421.29 (421.29) Continuation of previously approved requests Adjust budgeted revenues and expenses for King County 0.00 1,087,595.00 35,278.00 1,052,317.00 tipping fee increase and Council approved Solid Waste rates per Ordinance #6438; 11.19.2012. Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 7,134.34 (7,134.34) BA#6 Total 0.00 1,087,595.00 42,833.63 1,044,761.37 2014 Revised Budget 596,362.00 13,150,499.00 12,540,727.63 1,206,133.37 Total Resources / Expenditures 13,746,861.00 13,746,861.00 Airport Fund (#435) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 544,152.00 808,380.00 867,903.00 484,629.00 BA#6 (Proposed Ordinance #6474) Fund Operations Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 466.58 (466.58) Project Carryforwards and Adjustments CPXXXX - Asphalt Rehab & Seal Coat (Funding: Federal grant $238,500 0.00 251,750.00 265,000.00 (13,250.00) & State Grant $13,250). CPXXXX - General Repair & Maint. (Funding: Federal grant).103,000.00 37,000.00 140,000.00 0.00 CPXXXX - Wildlife Hazard Assessment (Funding: Federal 0.00 38,000.00 40,000.00 (2,000.00) grant $36,000 & State Grant $2,000). CP1221 - Airport Master Plan (reduce for portion completed in 2013).0.00 (100,000.00)(111,500.00)11,500.00 BA#6 Total 103,000.00 226,750.00 333,966.58 (4,216.58) 2014 Revised Budget 647,152.00 1,035,130.00 1,201,869.58 480,412.42 Total Resources / Expenditures 1,682,282.00 1,682,282.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 11 DI.C Page 150 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Cemetery Fund (#436) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 58,852.00 1,049,010.00 1,024,384.00 83,478.00 BA#6 (Proposed Ordinance #6474) Fund Operations Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 2,964.29 (2,964.29) Reduce budget for Office Assistant position 0.00 0.00 (78,004.00)78,004.00 eliminated in December 2012. Project Carryforwards and Adjustments CPXXXX - Columbarium Niche Caps (project deleted; funded by Cemetery 0.00 0.00 (10,000.00)10,000.00 operations). Adjust budgeted revenues to reflect rate increases approved 0.00 127,200.00 0.00 127,200.00 by Res.4886; 1.22.2013. BA#6 Total 0.00 127,200.00 (85,039.71)212,239.71 2014 Revised Budget 58,852.00 1,176,210.00 939,344.29 295,717.71 Total Resources / Expenditures 1,235,062.00 1,235,062.00 Golf Course Fund (#437) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 91,134.00 1,521,430.00 1,537,577.00 74,987.00 BA#6 (Proposed Ordinance #6474) Fund Operations Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 2,838.18 (2,838.18) BA#6 Total 0.00 0.00 2,838.18 (2,838.18) 2014 Revised Budget 91,134.00 1,521,430.00 1,540,415.18 72,148.82 Total Resources / Expenditures 1,612,564.00 1,612,564.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 12 DI.C Page 151 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Facilities Fund (#505) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 972,003.00 3,432,500.00 3,447,704.00 956,799.00 BA#6 (Proposed Ordinance #6474) Fund Operations Continuation of previously approved requests Transfer out to F230 for sequestration (BA#2; 6.17.2013).0.00 17,675.00 17,675.00 0.00 Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 6,307.20 (6,307.20) Stratford Lot parking and Sound Transit Garage security (BA#1; 3.04.2013).0.00 0.00 22,000.00 (22,000.00) BA#6 Total 0.00 17,675.00 45,982.20 (28,307.20) 2014 Revised Budget 972,003.00 3,450,175.00 3,493,686.20 928,491.80 Total Resources / Expenditures 4,422,178.00 4,422,178.00 Innovation and Technology Fund (#518) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 1,921,570.00 4,990,126.00 5,137,179.00 1,774,517.00 BA#6 (Proposed Ordinance #6474) Fund Operations Project Management E-Builder Software; Transfer In 0.00 195,195.00 195,195.00 0.00 to the IT Fund. New FTE - 1.0 Office Assistant.0.00 0.00 79,600.00 (79,600.00) Funding for new Standby Pay Policy for on-call employees.0.00 0.00 15,990.00 (15,990.00) New Police Vehicle per BA#3 - Technology Costs; funded by 0.00 12,600.00 12,600.00 0.00 Transfer In from General Fund. Personal Computer for new FTE - Records Clerk.0.00 2,500.00 2,500.00 0.00 Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 31,650.24 (31,650.24) BA#6 Total 0.00 210,295.00 337,535.24 (127,240.24) 2014 Revised Budget 1,921,570.00 5,200,421.00 5,474,714.24 1,647,276.76 Total Resources / Expenditures 7,121,991.00 7,121,991.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 13 DI.C Page 152 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Equipment Rental Fund (#550) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 3,235,090.00 2,992,750.00 4,095,913.00 2,131,927.00 BA#6 (Proposed Ordinance #6474) Fund Operations New FTE - 1.0 Mechanic - Salary and Benefits 0.00 0.00 84,033.71 (84,033.71) expenses offset by reducing existing budget.0.00 0.00 (84,033.71)84,033.71 Equipment for New Mechanic FTE - One Time Costs 0.00 0.00 5,000.00 (5,000.00) New Police Vehicle per BA#3 - Vehicle Purchase; funded by 0.00 50,000.00 50,000.00 0.00 Transfer In from General Fund. Continuation of previously approved requests ER&R Office Assistant (24% ER&R; BA#2; 6.17.2013).0.00 0.00 18,610.00 (18,610.00) Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 5,100.74 (5,100.74) BA#6 Total 0.00 50,000.00 78,710.74 (28,710.74) 2014 Revised Budget 3,235,090.00 3,042,750.00 4,174,623.74 2,103,216.26 Total Resources / Expenditures 6,277,840.00 6,277,840.00 Fire Pension Fund (#611) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 2,482,786.00 73,000.00 180,860.00 2,374,926.00 BA#6 (Proposed Ordinance #6474) Fund Operations Continuation of previously approved requests Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 202.06 (202.06) Transfer In from General Fund to fully fund pension liability.0.00 231,000.00 0.00 231,000.00 BA#6 Total 0.00 231,000.00 202.06 230,797.94 2014 Revised Budget 2,482,786.00 304,000.00 181,062.06 2,605,723.94 Total Resources / Expenditures 2,786,786.00 2,786,786.00 F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 14 DI.C Page 153 of 176 Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474 Cemetery Endowment Fund (#701) Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 1,547,220.00 139,351.00 1,595,220.00 91,351.00 BA#6 (Proposed Ordinance #6474) Fund Operations Continuation of previously approved requests Endowment Care Fee reduced from 15% to 10% by Ord.6447; 1.7.2013.0.00 (16,000.00)0.00 (16,000.00) BA#6 Total 0.00 (16,000.00)0.00 (16,000.00) 2014 Revised Budget 1,547,220.00 107,351.00 1,595,220.00 59,351.00 Total Resources / Expenditures 1,654,571.00 1,654,571.00 Grand Total - All Funds Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 59,000,241.00 153,945,014.00 164,654,843.00 48,290,412.00 BA#6 (Proposed Ordinance #6474)16,686,727.00 2,443,042.00 13,234,630.90 5,895,138.10 2014 Revised Budget 75,686,968.00 156,388,056.00 177,889,473.90 54,185,550.10 Total Resources / Expenditures 232,075,024.00 232,075,024.00 November 6, 2013 Prepared by City of Auburn Financial Planning Department F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 15 DI.C Page 154 of 176 Schedule B 2014 Appropriations by Fund 2014 Adopted BA#6 Total 2014 Revised Fund Budget (Ord 6474) Amendments Budget General Fund (#001)58,864,112.00 10,737,702.00 10,737,702.00 69,601,814.00 Arterial Street Fund (#102)4,706,022.00 2,065,446.00 2,065,446.00 6,771,468.00 Local Street Fund (#103)1,718,320.00 493,800.00 493,800.00 2,212,120.00 Hotel Motel Fund (#104)165,431.00 - - 165,431.00 Arterial Street Preservation Fund (#105)3,627,660.00 5,000.00 5,000.00 3,632,660.00 Drug Forfeiture Fund (#117)1,198,768.00 - - 1,198,768.00 Housing and Community Development Grant Fund (#119)495,647.00 - - 495,647.00 Recreation Trails Fund (#120)36,691.00 - - 36,691.00 Business Improvement Area Fund (#121)76,720.00 - - 76,720.00 Cumulative Reserve Fund (#122)5,703,796.00 - - 5,703,796.00 Mitigation Fees Fund (#124)3,411,402.00 1,045,300.00 1,045,300.00 4,456,702.00 1998 Library Fund (#229)330,354.00 - - 330,354.00 2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - 1,696,678.00 2010 C&D Local Revitalization Debt Fund (#231)598,520.00 - - 598,520.00 LID Guarantee Fund (#249)34,688.00 - - 34,688.00 LID #250 (#250)56,762.00 - - 56,762.00 LID #350 (#275)7,246.00 - - 7,246.00 Municipal Park Construction Fund (#321)18,496,967.00 (8,438,269.00) (8,438,269.00) 10,058,698.00 Capital Improvements Fund (#328)6,111,123.00 666,109.00 666,109.00 6,777,232.00 Golf Course Debt Service Fund (#417)393,144.00 1,000.00 1,000.00 394,144.00 Water Fund (#430)20,181,730.00 5,045,654.00 5,045,654.00 25,227,384.00 Sewer Fund (#431)29,135,418.00 (14,006,575.00) (14,006,575.00) 15,128,843.00 Storm Drainage Fund (#432)15,594,957.00 4,477,087.00 4,477,087.00 20,072,044.00 Sewer Metro Fund (#433)- 15,000,000.00 15,000,000.00 15,000,000.00 Solid Waste Fund (#434)12,659,266.00 1,087,595.00 1,087,595.00 13,746,861.00 Airport Fund (#435)1,352,532.00 329,750.00 329,750.00 1,682,282.00 Cemetery Fund (#436)1,107,862.00 127,200.00 127,200.00 1,235,062.00 Golf Course Fund (#437)1,612,564.00 - - 1,612,564.00 Insurance Fund (#501)1,784,479.00 - - 1,784,479.00 Facilities Fund (#505)4,404,503.00 17,675.00 17,675.00 4,422,178.00 Innovation and Technology Fund (#518)6,911,696.00 210,295.00 210,295.00 7,121,991.00 Equipment Rental Fund (#550)6,227,840.00 50,000.00 50,000.00 6,277,840.00 Fire Pension Fund (#611)2,555,786.00 231,000.00 231,000.00 2,786,786.00 Cemetery Endowment Fund (#701)1,686,571.00 (16,000.00) (16,000.00) 1,670,571.00 Total 212,945,255.00 19,129,769.00 19,129,769.00 232,075,024.00 November 6, 2013 Prepared by City of Auburn Financial Planning Department page 16DI.C Page 155 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: 2013 Annual Comprehensive Plan Amendments and Planning Commission Recommendations Date: November 12, 2013 Department: Planning and Development Attachments: Memorandum 2013 Comprehensive Plan Summary Table Budget Impact: $0 Administrative Recommendation: Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development Other: Planning Councilmember:Backus Staff:Dixon Meeting Date:November 18, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 156 of 176 Page 1 of 3 Memorandum To: Councilmember Rich Wagner, Chair, Public Works Committee Councilmember, Bill Peloza Vice- Chair, Public Works Committee Councilmember, Wayne Osborne, Member, Public Works Committee From: Jeff Dixon, Principal Planner Planning and Development Department Cc: Pete Lewis, Mayor Nancy L. Welch, Director Planning & Development Date: November 13, 2013 Re: Discussion of 2013 Annual Comprehensive Plan Amendments and Planning Commission Recommendations -------------------------------------------------------------------------------------------------------------------------------------------------------------- PLANNING COMMISSION ACTIONS October 22, 2013 Planning Commission Hearing: The public hearing on the annual comprehensive plan amendments consisted of those proposed to the Comprehensive Plan Policies and Text (P/T) and those amending the Plan Map (CPM) as follows: Case Number CPA13-0003 (unless indicated): A. Comprehensive Plan Policy/Text Amendments School District Capital Facilities Plans P/T #1 – Auburn School District 2013-2019 Capital Facilities Plan P/T #2 – Dieringer School District Capital Facilities Plan 2014-2019 P/T #3 – Federal Way School District 2014 Capital Facilities Plan P/T #4 – Kent School District 2013/2014 – 2018/2019 Capital Facilities Plan P/T #5 – City of Auburn 2014-2019 Capital Facilities Plan DI.D Page 157 of 176 Page 2 of 3 P/T #6 - Comprehensive Plan (various) Revise Chapter 3 – ‘Land Use’ • Revise pages 3-34 through 3-35 and Page 3-39 related to emphasis of industrial uses. Revise Chapter 8 – ‘Economic Development’ • Revise pages 8-9 through 8-11 related to emphasis of industrial uses. Revise Chapter 14 – ‘Comprehensive Plan Map’ • Revise page 14-15 related to emphasis of industrial uses. B. Comprehensive Plan Map Amendments CPM #1 – (File No. CPA13-0003) Amend Map No. 14.1 for a City-initiated change in the designation of three parcels developed with single family residences totaling 1.76 acres on the north side of Auburn WY S and east of Hemlock ST SE (Parcel Nos. 2815000020, 2815000010 & 2121059073) from "High Density Residential" to "Light Commercial" for future rezoning. The designations are being re-evaluated in light of the surrounding development, evolving land use pattern, and City's planned widening of Auburn WY S. CPM #2 – (File No. CPA13-0001) Amend Map No. 14.1 requested by Wesley Homes Lea Hill , LLC to change the designation of existing developed site and two recently acquired adjacent parcels located south of SE 320th ST, between 108th and 110th AVE SE of approx. 18.65 acres (Parcel Nos. 1721059007, 1721059253 &1721059109) The Applicant seeks to change designations of their contiguous parcels from “Single Family Residential" to "Public and Quasi-Public" to facilitate subsequent rezoning to accommodate future expansion of existing elder care facility. CPM #3 – (File No. CPA13-0002) Amend Map No. 14.1 requested by two adjacent property owners; Fonpee LLC and E. Stanberry of property located at the NW corner of 37th ST NW and W Valley HWY of approx. 2.10 acres (Parcel Nos. 0221049077 & 0221049098). The Applicants seek to change designations of a portion of the parcels from 'Heavy Commercial ' to 'Light Industrial' to facilitate subsequent rezoning and to eliminate split designations of each parcel and to accommodate future potential development. SUMMARY OF PLANNING COMMISSION RECOMMENDATIONS Attached to this memo is an updated Summary Table outlining the 2013 Comprehensive Plan Amendments (Map and Policy/Text Amendments), staff’s recommendation, and the Planning Commission’s recommendation for each amendment. The Planning Commission unanimously recommended approval of all items at their October 22, 2013 public hearing. DI.D Page 158 of 176 Page 3 of 3 BACKGROUND MATERIALS Previously transmitted is the 2013 Comprehensive Plan Amendments working binder. In the front of the binder you will find an index to the contents of the binder. The binder is organized into the following 5 sections: • Staff Reports/Presentations; o (Separate staff reports for city initiated amendments and separate for private applications) • Environmental Review: o (Environmental decisions and environmental checklist applications) • General Information and Correspondence; o (Notice of hearings, publication and notice of application submittal deadline) • Comprehensive Plan Map Amendments; and o (Copies of Applications and supporting materials received and illustration of map changes) • Comprehensive Plan Policy/Text Amendments. o (Copies of changes to narrative with changes shown or by replacement document (CFP’s)) PLANNING & COMMUNITY DEVELOPMENT COMMITTEE (PCDC) ACTIONS - PRIMARY COMMITTEE The annual amendments were previously discussed with the PCD Committee on June 24, 2013 at which time the draft docket and draft schedule were reviewed. A discussion of the amendments and the Planning Commission recommendations was held with the PCD on November 12, 2013 and is anticipated to be taken back to the PCD Committee at their regular meeting on November 25, 2013 for a recommendation to the full City Council. Council action is anticipated at the December 2, 2013 meeting. PW COMMITTEE DISCUSSION At the November 18, 2013 meeting, staff will review and discuss the annual Comprehensive Plan amendments and Planning Commission recommendations with the Public Works Committee. If you have any questions on the 2013 Comprehensive Plan Amendments please contact me by email at jdixon@auburnwa.gov or at 253-804-5033. DI.D Page 159 of 176 Ye a r 2 0 1 3 A n n u a l C o m p r e h e n s i v e P l a n A m e n d m e n t ( C P A ) S u m m a r y (C P M = C o m p r e h e n s i v e P l a n M a p A m e n d m e n t ; P / T = P o l i cy / T e x t A m e n d m e n t ) Cr e a t e d : N o v e m b e r 6 , 2 0 1 3 Page 1 of 3 P/ T # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes P/ T #1 Au b u r n S c h o o l Di s t r i c t C a p i t a l Fa c i l i t i e s P l a n In c o r p o r a t e A u b u r n S c h o o l D i s t r i c t 2 0 1 3 - 2 0 1 9 Ca p i t a l F a c i l i t i e s P l a n , a s p a r t o f t h e A u b u r n Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g w a s c o n d u c t e d o n O c t ober 22, 2013. Bob Kenworthy, Assistant Director, Capital Projects, Auburn School District, testified in favor of the request. P/ T #2 Di e r i n g e r S c h o o l Di s t r i c t C a p i t a l Fa c i l i t i e s P l a n In c o r p o r a t e t h e D i e r i n g e r S c h o o l D i s t r i c t C a p i t a l Fa c i l i t i e s P l a n 2 0 1 4 - 2 0 1 9 a s p a r t o f t h e A u b u r n Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g w a s c o n d u c t e d o n O c t ober 22, 2013. No public testimony. P/ T #3 Fe d e r a l W a y Ca p i t a l F a c i l i t i e s Pl a n In c o r p o r a t e F e d e r a l W a y S c h o o l D i s t r i c t 2 0 1 4 Ca p i t a l F a c i l i t i e s P l a n , a s p a r t o f t h e A u b u r n Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g w a s c o n d u c t e d o n O c t ober 22, 2013. Due to conflict with other City’s meetings, Tanya Nascimento, Enrollment and Demographic Analyst, Federal Way School District, submitted a letter dated October 22, 2103 supporting the request. P/ T #4 Ke n t S c h o o l Di s t r i c t C a p i t a l Fa c i l i t i e s P l a n In c o r p o r a t e K e n t S c h o o l D i s t r i c t 2 0 1 3 / 2 0 1 4 – 20 1 8 / 2 0 1 9 C a p i t a l F a c i l i t i e s P l a n , a s p a r t o f t h e Au b u r n C o m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g w a s c o n d u c t e d o n O c t ober 17, 2013. No public testimony. P/ T #5 Ci t y o f A u b u r n ’ s 6- y e a r C a p i t a l Fa c i l i t i e s P l a n In c o r p o r a t e t h e C i t y o f A u b u r n ’ s 6 - y e a r C a p i t a l Fa c i l i t i e s P l a n 2 0 1 4 - 2 0 1 9 , i n t o t h e C i t y ’ s Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g w a s c o n d u c t e d o n O c t ober 22, 2013. No public testimony. Subsequent to the Planning Commission’s packet preparation and distribution, it was identified that pages 2, 3, 195, 196 and 198 of the CFP needed to change. The reason for change is that pursuant to Auburn City Code Section 19.04.070(A)(9)related to Traffic Impact Fees, the City exempts traffic impact fees for projects located with the ‘Downtown Catalyst Area’. When traffic impact fees are exempted, the amount is then paid by the jurisdiction. The City anticipates two blocks within the Downtown Catalyst Area to be developed (or permits issued) in 2014. As a result, the source of this city funding needs to be identified in the City Capital Facilities Plan. The PC recommended approval with the amendments. DI . D Pa g e 1 6 0 o f 1 7 6 Cr e a t e d : N o v e m b e r 6 , 2 0 1 3 P/ T # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes P/ T #6 Re v i s e C h a p t e r s 3, 8 , a n d 1 4 o f th e C i t y ’ s Co m p r e h e n s i v e Pl a n P/ T # 6 - C o m p r e h e n s i v e P l a n ( v a r i o u s ) Re v i s e C h a p t e r 3 – ‘ L a n d U s e ’ Re v i s e p a g e s 3 - 3 4 t h r o u g h 3 - 3 5 a n d P a g e 3- 3 9 r e l a t e d t o e m p h a s i s o f i n d u s t r i a l u s e s . Re v i s e C h a p t e r 8 – ‘ E c o n o m i c D e v e l o p m e n t ’ Re v i s e p a g e s 8 - 9 t h r o u g h 8 - 1 1 r e l a t e d t o em p h a s i s o f i n d u s t r i a l u s e s . Re v i s e C h a p t e r 1 4 – ‘ C o m p r e h e n s i v e P l a n M a p ’ Re v i s e p a g e 1 4 - 1 5 r e l a t e d t o e m p h a s i s o f in d u s t r i a l u s e s . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n O c t o b e r 22, 2013. No public testimony. DI . D Pa g e 1 6 1 o f 1 7 6 Cr e a t e d : N o v e m b e r 6 , 2 0 1 3 CP A # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes CP M # 1 Ma p N o . 1 4 . 1 o f th e Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 3 - 0 0 0 3 , A m e n d M a p N o . 1 4 . 1 f o r a Ci t y - i n i t i a t e d c h a n g e i n t h e d e s i g n a t i o n o f t h r e e pa r c e l s d e v e l o p e d w i t h s i n g l e f a m i l y r e s i d e n c e s to t a l i n g 1 . 7 6 a c r e s o n t h e n o r t h s i d e o f A u b u r n W Y S a n d e a s t o f H e m l o c k S T S E ( P a r c e l N o s . 28 1 5 0 0 0 0 2 0 , 2 8 1 5 0 0 0 0 1 0 & 2 1 2 1 0 5 9 0 7 3 ) f r o m "H i g h D e n s i t y R e s i d e n t i a l " t o " L i g h t C o m m e r c i a l " f o r fu t u r e r e z o n i n g . T h e d e s i g n a t i o n s a r e b e i n g r e - ev a l u a t e d i n l i g h t o f t h e s u r r o u n d i n g d e v e l o p m e n t , ev o l v i n g l a n d u s e p a t t e r n , a n d C i t y ' s p l a n n e d wi d e n i n g o f A u b u r n W Y S . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n O c t o b e r 22, 2013. Connie Orvis, 3210 Auburn WY S, as property owner testified in favor of the proposal citing increased traffic along Auburn WY S and the desire to have land use and zoning designations the same as adjacent properties. CP M #2 Ma p N o . 1 4 . 1 , Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 3 - 0 0 0 1 , A m e n d M a p N o . 1 4 . 1 re q u e s t e d b y W e s l e y H o m e s L e a H i l l , L L C t o ch a n g e t h e d e s i g n a t i o n o f e x i s t i n g d e v e l o p e d s i t e an d t w o r e c e n t l y a c q u i r e d a d j a c e n t p a r c e l s l o c a t e d so u t h o f S E 3 2 0 t h S T , b e t w e e n 1 0 8 t h a n d 1 1 0 t h AV E S E o f a p p r o x . 1 8 . 6 5 a c r e s ( P a r c e l N o s . 17 2 1 0 5 9 0 0 7 , 1 7 2 1 0 5 9 2 5 3 & 1 7 2 1 0 5 9 1 0 9 ) T h e Ap p l i c a n t s e e k s t o c h a n g e d e s i g n a t i o n s o f t h e i r co n t i g u o u s p a r c e l s f r o m “ S i n g l e F a m i l y R e s i d e n t i a l " to " P u b l i c a n d Q u a s i - P u b l i c " t o f a c i l i t a t e s u b s e q u e nt re z o n i n g t o a c c o m m o d a t e f u t u r e e x p a n s i o n o f ex i s t i n g e l d e r c a r e f a c i l i t y . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n O c t o b e r 22, 2013. Paul Cyr, Barghausen Consulting Engineers and agent of the Applicant, testified in favor of the proposed map amendment. He cited the history of approvals Kevin Anderson, President and CEO of Wesley Homes testified in favor of the proposed map amendment. CP M #3 Ma p N o . 1 4 . 1 , Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 3 - 0 0 0 2 A m e n d M a p N o . 1 4 . 1 re q u e s t e d b y t w o a d j a c e n t p r o p e r t y o w n e r s ; F o n p e e LL C a n d E . S t a n b e r r y o f p r o p e r t y l o c a t e d a t t h e N W co r n e r o f 3 7 t h S T N W a n d W V a l l e y H W Y o f a p p r o x . 2. 1 0 a c r e s ( P a r c e l N o s . 0 2 2 1 0 4 9 0 7 7 & 02 2 1 0 4 9 0 9 8 ) . T h e A p p l i c a n t s s e e k t o c h a n g e de s i g n a t i o n s o f a p o r t i o n o f t h e p a r c e l s f r o m ' H e a v y Co m m e r c i a l ' t o ' L i g h t I n d u s t r i a l ' t o f a c i l i t a t e su b s e q u e n t r e z o n i n g a n d t o e l i m i n a t e s p l i t de s i g n a t i o n s o f e a c h p a r c e l a n d t o a c c o m m o d a t e fu t u r e p o t e n t i a l d e v e l o p m e n t . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n O c t o b e r 22, 2013. Bonnie Tiangsing a property owner on West Hill said she was in support of the proposal as it might minimize the chance for a King Co. solid waste transfer station in the vicinity. DI . D Pa g e 1 6 2 o f 1 7 6 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: November 12, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: In response to the concerns raised at the Oct. 21st Committee meeting, the format of the attached report has been revised to increase the text size for better legibility. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:November 18, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 163 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) 1 CP 1 3 1 0 2013 Arterial and Collector Crack Sealing: This project will complete crack sealing on arterial and collector streets through out the City. - 60,000 60,000 60,000 100%Jul-13 100%Oct-13 Carter Final Pay is in process. 2 EM 0 9 0 2 Auburn Valley Drive-In Site Restoration: This project will complete the last restoration from the temporary levee installed at the Drive-in theater site related to the Howard Hanson Dam issues in 2009 through 2012. - 1,091,214 (King County) 1,091,214 122,016 100%Aug-13 100%Oct-13 Truong Final Pay is in process. 3 C2 0 1 A M Street Underpass (Grade Separation): The purpose of this project is to grade separate ‘M’ Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase. - 5,166,560 150,000 872,372 (Fed Grant) 5,990,000 (FMSIB) 2,630,509 (TIB) 1,106,592 (King County) 1,542,800 (Ports) 478,000 (BNSF) 1,140,000 (REET2) 3,397,174 (PWTF) 22,474,007 22,474,007 100%Dec-11 99%Nov-13 Vondrak M Street was opened to traffic on July 22. Punchlist work is all that remains to be completed. 4 CP 1 1 0 8 2011/12/13 Citywide Storm Pond Cleaning: This project will complete the removal of sediment from storm drainage ponds located throughout the City and clean the ditch along A Street SE/East Valley Highway as the annual budget allows. - 720,473 720,473 720,261 100%N/A 99%Nov-13 Lee King County Road Services has completed 6 ponds. 2 additional ponds were added in late October and are not anticipated to be completed until November, weather permitting. 5 EM 1 3 0 2 Hidden Valley Vista Emergency Storm Repair: This project will replace a deteriorated storm line under emergency conditions in the Lea Hill area. - 300,000 300,000 300,000 100%N/A 98%Nov-13 Larson This project is an emergency and therefore public bidding was not held. The pipe has been installed and restoration work is underway and is anticipated to be completed in November. Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) Page 1 of 9 DI.F Page 164 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) 6 C4 1 0 A S. 277th Wetland Mitigation Monitoring: This project is an on-going project to complete the required monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years. - 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson Construction Work is complete, however, the project is in the 2-year plant establishment period and the finish date reflects this. Budget and Costs shown is are for years 2006 thru 2013 of this 10 year process. Budget for 2013 only is $50,000. 7 CP 1 3 0 2 2013 Pavement Patching, Chipseal and Overlay Project: This project will complete pavement patching, chip seal treatments and overlay work on both arterial/collector and local roadways for the purpose of preservation throughout the City. - 1,878,000 1,878,000 1,848,000 100%Jun-13 95%Nov-13 Wickstrom All pavement has been installed and work is nearing completion. 8 C5 2 4 A SCADA System Improvement: This project will upgrade the City's SCADA system to meet Public Works goals. - 3,096,767 1,908,148 857,820 5,862,735 5,862,735 100%Nov-09 93%Apr-14 Lee Implementation Contract executed. Preliminary Design and Final Design are Complete. Installation of the Controls at M&O is complete and conversion of all 3 test sites are complete. The remaining site conversions are underway with 33 sites of 38 completed. the finish date has been updated to reflect the sites added by change order. 9 CP 1 2 2 5 West Valley Highway Preservation - 15th NW to 37th NW: This project will complete an overlay of WVH for the purpose of pavement preservation. - 560,000 560,000 (Federal) 1,120,000 1,093,525 100%Jul-13 87%Dec-13 Wickstrom Work is underway with paving complete and restoration work being completed. 10 CP 0 9 0 9 Academy Booster Pump Station: This project will update/replace the existing pump station in the Academy water service area in order to meet fire flow demands. - 3,526,255 3,526,255 3,168,295 100%Sep-12 85%Apr-14 Vondrak Work is underway. Page 2 of 9 DI.F Page 165 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) 11 CP 1 1 2 0 Lea Hill Safe Routes to Schools Improvements: This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St. - 34,000 398,500 (Federal) 21,597 (Police & ASD In Kind Services) 454,097 447,600 100%Jun-13 80%Nov-13 Truong Work is underway at the 124th and 312th intersection; however, the sidewalks are in place. Improvements on 116th are complete. PSE has started the relocation of a power pole and we are still waiting on material for the signal improvements. 12 CP 0 9 1 2 Citywide Guardrail Improvements: This project will complete guardrail improvements along Kersey Way, Green River Road, and Mountain View Drive. - 50,000 502,275 (Federal) 552,275 483,319 100%Jul-13 65%Dec-13 Larson Work is underway. 13 CP 1 2 0 7 D Street NE Utility Improvements: This project will complete storm, sewer, water and street improvements related to the Port of Seattle mitigation agreement on D Street NE. - 296,186 367,377 72,796 42,200 (430 Port) 162,203 (431 Port) 597,204 (432 Port) 1,537,966 1,528,801 100%Aug-13 3%Dec-13 Truong Work is underway. 14 CP 1 3 0 7 Control Structure Installation Project: This project will install control structures on existing storm systems as needed to comply with NPDES permit requirements. - 50,000 50,000 47,055 100%Oct-13 0%Jan-14 Wickstrom Pre-construction meeting scheduled for Nov. 19th. 15 CP 1 2 2 2 Citywide Traffic Signal Improvements: This project will construct safety improvements at a number of signals throughout the City. 1 84,832 400,000 (Federal) 484,832 484,832 100%Oct-13 Mar-14 Lee Project will open bids 11/21. WSDOT approval for construction has been received. 16 CP 1 1 2 2 30th Street NE Storm Improvements: This project will replace the 30-inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. 1 2,974,699 2,974,699 2,822,299 93%Feb-14 Aug-14 Truong Consultant design work is nearing completion; however, utility coordination for this large pipe and ground water concerns have pushed out the anticipated advertisement and completion dates. Page 3 of 9 DI.F Page 166 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) 17 CP 1 1 1 8 Auburn Way South Pedestrian Improvements - Dogwood to Fir Street: This project will construct a new street lighting system, landscaped median island, a designated mid-0block crosswalk, relocation of existing utility poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety. 1 219,782 130,039 740,830 (State) 100,000 (Federal) 330,000 (MIT) 1,520,651 1,418,011 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to reflect this and other utility work. ROW acquisition process has begun. 18 CP 1 1 1 9 Auburn Way South Corridor Improvements - Fir St. SE to Hemlock St. SE: This project will widen AWS between Fir and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St. 1 200,849 13,853 40,300 2,425,402 (TIB) 836,601 (MIT) 3,517,005 3,484,703 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to reflect this, other utility work and the additional roadway taper approved by PWC. ROW acquisition process has begun. 19 CP 1 1 0 7 Fulmer Wellfield Improvements: This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. 1 2,200,000 2,200,000 497,364 90%N/A Mar-14 Repp The estimated costs are for the Phase 1A only and will be revised when this phase is completed. Consultant work is underway. Technical findings from Phase 1A were discussed at the 10/21 PWC meeting. 20 CP 0 9 1 5 Well 1 Improvements - Well Replacement: This project will rehabilitate or replace Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. 1 2,476,568 2,476,568 2,400,000 90%Feb-14 Dec-14 Lee Consultant design is underway. Advertisement is also dependant on DOH approval which is in process. 21 CP 1 3 0 1 2013 Sidewalk Repair Project: This project will complete repair and replacement of existing sidewalks at various locations around Downtown and Auburn High School. 1 200,000 (328 Fund) 200,000 200,000 90%Dec-13 Feb-14 Carter Design is underway. Page 4 of 9 DI.F Page 167 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) 22 CP 1 0 2 4 AWS and M Street SE Intersection Improvements: This project will complete improvements at the intersection per Option 2 selected by the Public Works Committee to address capacity and safety concerns. 1 250,000 450,000 (TIB) 700,000 705,000 70%Apr-14 Sep-14 Sweeting AWS/M St. SE - Installed protected left turn for east/west bound traffic on AWS turning onto M St. SE (Completed) 17th/M St. SE - restrict left turn movements from 17th to M. (Completed) AWS/M St. SE Intersection - Option 2 was selected by the Committee, June 2012. Design work is underway. Working with WSDOT on channelization approvals. Property acquisition is underway. 23 CP 1 2 0 8 Sewer Pump Station Improvements (Repair & Replacement Program): This project will repair and modify existing sanitary sewer pump station facilities located at: F St SE, R St NE, 22nd St NE, Rainer Ridge, Valley Meadows, 8th St NE, Area 19, North taps, Peasley Ridge, Riverside, and Terrace View to address access, corrosion resistance, site security and new generators where needed. 1 955,000 955,000 955,000 63%Dec-13 May-14 Truong Design is underway. 24 CP 1 1 0 9 2011 Storm Pipeline Repair and Replacement, Phase 2: This project will construct storm drainage improvements on Hi-Crest Drive NW. 1 377,740 377,740 411,195 60%Mar-14 Oct-14 Lee Design work underway. Lakehaven has requested that the City complete the relocation of their waterline at Lakehaven's costs as part of the project. This work is needed in order to construct the new storm line and negotiation of an agreement with Lakehaven is in progress. 25 CP 1 3 0 8 BNSF Utility Crossings Project: This project will address utility crossings of the BNSF right-of-way that will be affected by the 3rd rail line that BNSF/Sound Transit plan to building in March 2014. 1 780,000 320,000 500,000 1,600,000 1,600,000 60%Dec-13 May-14 Sweeting Consultant design work is underway. Coordination with BNSF for required permits is underway; however, advertisement of this project is dependant on getting these permits from BNSF. 26 CP 1 3 0 4 37th St & B St NW BNSF Pre-Signal: This project will complete improvements to the rail crossing at 37th Street NW and B Street NW to address safety concerns. 1 76,900 307,550 (Federal) 384,450 384,450 50%May-14 Dec-14 Sweeting Consultant design work is on hold awaiting confirmation from BNSF on the signal pre-emption required. Coordination with private utilities for relocation work is also underway. Page 5 of 9 DI.F Page 168 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) 27 CP 1 2 1 9 Valley AC Watermain Replacement: This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M&O/Parks Maintenance area. 1 1,233,574 1,233,574 1,208,722 30%Mar-14 Oct-14 Truong Design is underway. 28 CP 1 1 0 4 104th Street & 8th Street NE Intersection Improvements: This project will complete property acquisition and widening at the intersection of 104th and 8th Street NE to complete signal and safety improvements. 1 326,000 100,000 (Fed. Grant) 426,000 250,000 20%Apr-14 Oct-14 Larson Design is underway. 29 CP 1 2 1 8 Auburn Way South & Riverwalk Intersection Improvements: This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. 1 2,333,108 (Federal) 2,333,108 2,333,108 10%Jul-14 Nov-15 Sweeting Consultant design work is underway. Coordination with MIT is in process. 30 CP 1 2 0 2 AWS Flooding Phase 2: This project will construct conveyance improvements on 17th Street SE from A Street SE to K Street SE and increase the capacity of the existing detention pond located on A Street SE. 1 1,638,000 1,638,000 1,638,000 10%Jun-14 Dec-14 Lee Consultant design work is underway. 31 C2 2 2 A 277th - Auburn Way North to Green River Bridge: This project will complete the widening of S 277th from the intersection of Auburn Way North to L Street NE, including the construction of a pedestrian trail and relocation of the floodway along S 277th. 1 989,185 1,020,700 (Federal) 2,300,000 (Developer) 4,309,885 8,309,885 7%Nov-14 Sep-15 Vondrak Consultant design work is underway. Grant only funds Design and Right-of- way acquisition. 32 C5 1 2 A Well 4 Improvements: This project will construct a new building to house a standby generator and disinfection equipment. 2 1,306,288 1,306,288 1,296,820 95%Mar-14 Oct-14 Wickstrom Consultant design work is underway. 33 CP 0 7 6 5 Lakeland Hills Reservoir Improvement: This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. 2 400,000 400,000 400,000 75%Sep-14 Aug-15 Larson Consultant scoping underway for completion of design to accommodate recent improvements at the site. Page 6 of 9 DI.F Page 169 of 176 Date: November 12, 2013 Street Water Sewer Storm (102/105/103) (430) (431) (432) Finish Date Project Manager Status Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction No. Proj. No.Location/Description Priority Group (1-3) 34 C2 2 9 A BNSF/EVH Pedestrian Undercrossing: This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River. 3 385,000 (State) 385,000 9,000,000 60%Hold Hold Vondrak Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. 35 CP 0 9 0 6 2009 Gateway Project: This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway. 3 100,000 (Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on hold. CPS TOTAL 10,221,451 15,609,530 3,590,825 7,491,528 32,561,831 69,475,165 78,379,609 Page 7 of 9 DI.F Page 170 of 176 Date: November 12, 2013 No. Proj. No.Location/Description Priority Group (1-3) Local Street Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget % Co m p l e t e Adv. Date % Co m p l e t e Finish Date Project Manager Status35 36 CP 1 2 2 4 2013 Local Street Reconstruction: This project will complete the reconstruction of the following local roadways: 23rd St SE - M to R St SE H St NE - 4th to 8th 5th St NE - H to Cul-de-sac Park Ave - AWN to Park Also included in this project is the replacement of waterline on V St SE, from 2nd to 4th St SE. - 2,322,250 650,000 200,000 3,172,250 2,454,969 100%May-13 90%Dec-13 Wickstrom Work is underway with punchlist work remaining on 23rd Street, Park Ave and V Street. Sidewalk construction is underway on H Street NE with final paving has been completed. Other SOS Projects: CP1302, 2013 Pavement Patching, Chip Seals, and Overlays. N/A 242,000 242,000 212,000 Wickstrom For Status see CP1302 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 2013 SOS Program Totals SOS PROGRAM STATUS REPORT Project Budget ($) Total Estimated Costs Design Construction Page 8 of 9DI.F Page 171 of 176 Date: November 12, 2013 No. Proj. No.Location/Description % Co m p l e t e Adv. Date % Co m p l e t e Finish Date Staff Manager Action Committee Status A CP 1 1 1 5 City Hall NW Plaza Improvements: This project will renovate the NW entrance to City Hall similar to the recent improvements on the south side of City Hall. Work will include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage. 475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with committee on LRF bond funds likely to occur in late 2013. B CP 1 0 1 6 Fenster Levee Project: This project will complete new levee improvements on the Fenster Levee along the Green River. 1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC Work will be completed by King County. Secured funding is from 4 Grants and matching storm funds. The additional 327k in SRFB funding was awarded. Pre-Design work is complete. The Design by King County is underway with the review of comments from SRFB. Environmental approvals are also in process. TOTAL OTHER PROJECTS 1,742,077 1,723,570 Total Budget OTHER PROJECTS - ACTION BY OTHER COMMITTEE Total Estimated Costs Design Construction Page 9 of 9DI.F Page 172 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Significant Infrastructure Projects by Others - Public Works Status Report Date: November 12, 2013 Department: Public Works Attachments: Significant Infrastructure Projects by Others Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:November 18, 2013 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 173 of 176 Date: November 13, 2013 No. Sponsor/ Applicant Location/Description Length Permit(s) Issued Status 1 Green River Community College 320th Street Improvements: This project will widen 320th Street along the frontage of Green River Community College from 124th Ave Se to the west College Boundary. 1325 Feet Yes Construction work is nearly complete, working on punchlist, clean up, street light and PSE underground extension. 2 King County Wastewater 17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation: This project will install a 42-inch sewer trunk line along 17th Street SE from K Street SE to C Street SW including crossing the BNSF rail yard. 3050 Feet Yes Project is under construction. Pavement Restoration work on 17th Street SE from A St SE to F St SE (southern half street only) is continuing and is weather dependant. 3 Puget Sound Energy 17th Street SE, K St SE to F St SE - Gas Main Replacement: This project will replace the existing 2-inch gas main along 17th Street SE from K Street SE to F Street SE. 1345 Feet Yes Construction is anticipated to begin in the Winter of 2013 and is being coordinated with King County's work. 4 King County Flood Control District Reddington Levee: This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. 0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued. Contractor work will be on-going through 2013. Paving of the levee roadway is complete. 5 Auburn School District Auburn High School Replacement: This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. N/A - Multiple Block Development Yes Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 plans have been approved. Utility work is on schedule and their main focus is the building construction at this time. 6 Puget Sound Energy 2nd Street NE Gas Main Replacement: This project will replace the 6-inch gas main on 2nd Street NE from Auburn Avenue to D Street SE, including a crossing of Auburn Way North, then continue south on D Street NE to Main Street. 1215 Feet No Project is in the permit review phase. Construction is anticipated to occur in late 2013. 7 Yarrow Bay Development 124th Ave SE Half Street Road Improvements: This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. 3,800 Feet Yes Work is underway and will continue through the end of 2013. Contractor has started with roadway and utility work. Lane interruptions are anticipated on 124th Ave. Remaining work is weather dependant. SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by others (such as pump stations etc.) 1 of 1DI.G Page 174 of 176 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: November 12, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff:Dowdy Meeting Date:November 18, 2013 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 175 of 176 No . I t e m D e s c r i p t i o n S t a f f L e a d Ne x t P W C Re v i e w D a t e Es t i m a t e d Co m p l e t i o n Da t e St a t u s A Tr a c k c o m p l e t e d p r o j e c t o n t h e C u r r e n t Y e a r Ac t i v e C a p i t a l I m p r o v e m e n t P r o j e c t s M a p Ga u b 1 / 2 1 / 2 0 1 4 N / A O n g o i n g - Q u a r t e r l y u p d a t e s B Fu l m e r W e l l - F i e l d F e a s i b i l i t y S t u d y U p d a t e s R e p p 1 1 / 1 8/ 2 0 1 3 1 1 / 1 8 / 2 0 1 3 I n i t i a l s t u d y f i n d i n g a r e n o t y e t c om p l e t e d . 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I Gr e e n R i v e r W a t e r s h e d / L e v e e P r e s e n t a t i o n 2 / 3 / 2 0 1 4 2 / 3 /2 0 1 4 Re v i e w t h e L e v e e S y s t e m w i t h i n t h e C i t y o f A u b u r n a nd h o w p l a n n e d wo r k o n t h e l e v e e ' s e f f e c t t h e C i t y a n d t h e C i t y ' s fi n a n c e s . J Tr a n s p o r t a t i o n I m p a c t F e e S t r u c t u r e A n a l y s e s P l a n n i n g/ W e b b T B D T B D R e v i e w c o m p e t i t i v e n e s s o f f e e s t r u c t u r e v s . r e g i o n a l a g e n c i e s . K Ri v e r w a l k S i d e w a l k P r o j e c t P a r a F e b 2 0 1 4 T B D St a f f w i l l d e v e l o p s c o p e f o r f u t u r e s i d e w a l k i m p r o v em e n t p r o j e c t o n Ri v e r w a l k f o r c o m m i t t e e r e v i e w . L Sc e n i c D r i v e S p e e d i n g C o m p l a i n t P a r a 1 1 / 1 8 / 2 0 1 3 1 1 / 1 8 / 20 1 3 Re s i d e n t w a s c o n t a c t e d b y s t a f f . 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