HomeMy WebLinkAbout12-09-2013 MUNICIPAL SERVICES COMMITTEE AGENDA PACKET
Municipal Services Committee
December 9, 2013 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. November 25, 2013 Minutes*
III.ORDINANCES
A. Ordinance No. 6466* (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, creating a
new section 10.12.410 to the Auburn City Code relating to inattentive driving.
IV.DISCUSSION ITEMS
A. Solid Waste Rate Review* (Coleman)
B. Resolution No. 5010* (Faber)
A resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a second addendum with the White River Valley Historical
Society to extend the term of the society's lease of the built environment at Mary
Olson Farm through June 30, 2033.
C. Redflex Collision Data Report for 2013* (Pierson)
D. Concealed Pistol Licenses Benefit Cost Analysis* (Pierson)
E. Project Matrix*
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
November 25, 2013 Minutes
Date:
December 3, 2013
Department:
Police
Attachments:
November 25, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:December 9, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 32
Municipal Services Committee
November 25, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant
Chief of Police Bill Pierson, City Attorney Dan Heid, Finance Director
Shelley Coleman, Innovation & Technology Director Ron Tiedeman,
Parks, Arts & Recreation Director Daryl Faber, Public Works Director
Dennis Dowdy, Maintenance and Operations Manager Randy Bailey
and Police Secretary/Scribe Terry Mendoza. Others present:
Executive Director of Transportation for the Auburn School District
Dennis Grad, David Schmidt, Frank Bannister, Roger Flygare, Richard
Wright, Than Pham, Allen Jones, Lan Phan Jones, Thom Stoddert,
Scot Pondelick, Peggy Caudill, Sarah Blum, Tom Jahaske and Doug
White.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. November 12, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 5006 (Tiedeman)
Innovation & Technology Director Ron Tiedeman briefed the
committee on Resolution No. 5006. This is a resolution authorizing a
professional services agreement with IDC Consulting, LLC in the
Page 1 of 5
CA.A Page 3 of 32
amount of $69,237.50 including tax to install, configure, and
commission six city owned wireless access points via wireless and
city owned fiber along Auburn Way between Muckleshoot Casino and
Auburn City Hall. The City received a COPS grant in 2011-12 for
approximately $150,000.00 which was used to purchase equipment to
improve law enforcement communications, police services and
connectivity within the city to include voice and video capabilities.
There is no budget amendment required as the additional money
needed to complete the project has already been included in the 2014
budget. When completed, the project will allow expanded priority
services for police communications and the additional technology will
enhance their cellular and wireless services.
IV. ORDINANCES
A. Ordinance No. 6466 (Heid)
City Attorney Dan Heid briefed the committee on Ordinance No.
6466 which seeks to create a new section 10.12.410 to the Auburn
City Code relating to the traffic violation of inattentive driving. Most of
the various traffic code violations included in the City Codes stem from
state law and are consistent when one person drives from one
jurisdiction to another. However, there are instances when traffic
violations under state law do not cover something that might be
appropriate for action within a city. The inclusion of a traffic code
provision addressing the lesser offense when drivers are inattentive
would be advantageous for the City of Auburn as the revenue would
not have to be split with the state. This would also provide the police
with a tool that would accommodate some flexibility where the
violation does not necessarily warrant action that is criminally
chargeable but yet should be addressed as a traffic infraction under
City codes. Vice Chair Osborne inquired about how the $250.00 fee
was determined. City Attorney Heid advised that a dollar figure was
chosen that was consistent with the rate currently being charged by
other local jurisdictions. The rate can be changed based on the City
Council's recommendation. Committee discussion followed.
No action was taken on Ordinance No. 6466 as Vice Chair Osborne
moved to table the item until the next Municipal Services Committee
meeting to allow for further research. Member Partridge is satisfied
with the Ordinance; however, he seconded the motion so the
Committee could discuss further. Chair Peloza concurred.
V. DISCUSSION ITEMS
A. Photo Enforcement RFP (Tiedeman)
Based on the request of the Municipal Services Committee to
evaluate other vendors of similar services through a Request for
Page 2 of 5
CA.A Page 4 of 32
Proposal (RFP), Innovation & Technology Director Ron Tiedeman
provided the committee with an update on the Redlight Photo
Enforcement RFP process. The committee identified changes in the
draft RFP, most notably the submittal deadline updated to December
16, 2013. The draft includes information on specific locations in the
various school zones, mobile camera capabilities and technology to
accommodate the cameras. Chair Peloza invited Dennis Grad,
Executive Director of Transportation for the Auburn School District
(ASD), to comment on school zone cameras and to address questions
from the committee regarding the photo enforcement needs in specific
school zone areas. The request on where to locate a camera comes
directly from the ASD to the City. Director Grad will meet with their
Deputy Superintendent to discuss and will provide input to the City
after one season. Vice Chair Osborne commented that he likes this
RFP process as it allows the City to explore options that were not
available to them when the initial photo enforcement cameras were
approved for the City approximately 7 to 8 years ago. Committee
discussion followed.
B. Street Sweeping Schedule (Bailey)
Maintenance and Operations Manager, Randy Bailey, provided the
committee with information on a proposed street sweeping schedule
modeled after the City of Tacoma's process. The proposed concept
includes increasing our schedule from 16 to 32 zones and where
Tacoma sweeps their designated areas only twice per year the City of
Auburn will conduct street sweeping monthly from March through
October beginning 2014. Marketing efforts will include creating a new
web page for the public to view information about the sweeping
program. Additionally, a mailing will be sent out in February showing
all residents a map of their zone with street sweeping scheduled dates
and a reminder about moving their cars between the hours of 7:00
a.m. to 3:00 p.m. on their scheduled days. Committee discussion
followed.
C. AVHS Board Review / Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman reported on the Auburn Valley
Human Society's (AVHS) monthly Board meeting and the Animal
Control Licensing program. At the AVHS November board meeting, it
was reported that there are more cats than dogs available for adoption
(same as last months report). All photos of pets that are adoptable
are now available on the AVHS website
http://auburnvalleyhs.org/adopt-a-pet/. Shelter revenue, both
operations and fund raising, through October totaled $482,002.00 and
represent 82% of the annual budget of $585,445.00. Recent and
upcoming fund raising events include: Pictures with Santa Paws
(11/23), the Pet Photo Calendar (11/22), a sponsorship program
'Royal Paws" and Best in Show event to be held in February in
Page 3 of 5
CA.A Page 5 of 32
conjunction with the Westminster show. The first newsletter is
scheduled for distribution on December 1st. Based on the current
figures, Chair Peloza inquired about what was being done different
from King County that is contributing to our lower relicensing
numbers. Director Coleman stated that the Finance department is
currently in the process of taking over the Pet Licensing Program and
will be moving towards issuing a permanent tag instead of reissuing a
new tag every year. This will include the ability to attach the renewal
information and have it uploaded almost immediately on line - a much
faster process for all involved.
The City's relicensing process includes having a pet up to date on
their rabies vaccinations where King County did not include that in
order to relicense. Director Coleman suggested that an ordinance can
be brought back to the committee striking out the specific sentence in
the code related to this issue. Member Partridge recommended
inviting AVHS Dr. Don Edwards to the next meeting to discuss their
current marketing plan. Director Coleman advised that she has
already invited AVHS Board Director Phil Morgan to the next
meeting. Chair Peloza would also like to hear from Animal Control
Officer George Winner and requested that these issues be a
discussion item on the December 9th Municipal Services Committee
agenda. Committee discussion followed.
D. Ordinance No. 6474 (Coleman)
Shelley Coleman, Finance Director, provided a brief review of
Ordinance No. 6474 which is an amendment to the 2014 budget. The
general fund balance was brought forward based on the adjustments
from June 2013. Additionally, a new police vehicle was included,
project management software, and wastewater revenue payments to
King County were included. Committee discussion followed.
E. Resolution No. 5012 - Request for Monument on City Property from
American-Vietnamese War Memorial Alliance (Faber)
Chair Peloza addressed this as the first discussion item after the
Minutes were approved. The Memorial Application, as completed by
the American-Vietnamese War Memorial Alliance, was reviewed and
the following correction requested by Chair Peloza: Veterans
Memorial Park changed to Les Gove Park, in all instances throughout
the application. Mayor Lewis signed off on the changes in the
document. Additionally, changes were identified in the Resolution
document and City Attorney Dan Heid advised that the changes would
be made prior to the Planning and Community Development
Committee (PCDC) meeting this evening. Committee discussion
followed. Chair Peloza opened the meeting for comments from the
audience that included representatives from the Auburn VFW Post
1741 and the American-Vietnamese War Memorial Alliance
Page 4 of 5
CA.A Page 6 of 32
(AVWMA).
Chair Peloza requested a committee motion to accept Resolution No.
5012, with amendments from the Municipal Services Committee. Vice
Chair Osborne moved to forward the committees amended resolution
recommendations for Resolution No. 5012 to PCDC for
consideration. Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
F. Concealed Pistol Licenses Benefit Cost Analysis (Lee/Pierson)
Due to time constraints, Chair Peloza moved this agenda item forward
to the December 9, 2013 meeting of the Municipal Services
Committee.
G. Project Matrix
The following changes were identified for the Project Matrix:
Item 21P: Review date changed to 1/13/14.
Item 7I: Review date moved forward to the 12/9/13 Municipal
Services Committee meeting.
VI. ADJOURNMENT
The meeting was adjourned at 5:06 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, December 9,
2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street,
Auburn, WA.
Signed this _________ day of December, 2013.
________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 5 of 5
CA.A Page 7 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6466
Date:
December 5, 2013
Department:
Administration
Attachments:
Ordinance No. 6466
Budget Impact:
$0
Administrative Recommendation:
This is brought back for additional discussion at the request of the Municipal Services
Committee.
Background Summary:
Ordinance 6466 seeks to create a new section 10.12.410 to the Auburn City Code relating
to the traffic violation of inattentive driving. Among the various traffic code violations
included in the City Codes are violations most of which come from state law, consistent
with the uniformity that one would expect among traffic violations as one person drives
from one jurisdiction to another. However, there are times when traffic violations under
state law do not cover instances that might be appropriate for action within a city. A city is
allowed, pursuant to the authorizing statutes in Title 35A and the Constitution (Article 8
Section 7 of the state constitution) in this regard, it is advantageous for the City of Auburn
to include in its traffic code provisions a violation that addresses instances when drivers are
inattentive, a lesser violation then when a driver is negligent or reckless. This would give
the police a tool that would accommodate some flexibility where the violation does not
necessarily constitute action that is criminally chargeable but yet should be addressed as a
traffic infraction under City codes.
Reviewed by Council Committees:
Municipal Services Other: Administration, Legal
Councilmember:Peloza Staff:Heid
Meeting Date:December 9, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 8 of 32
----------------------------
Ordinance No. 6466
June 7, 2013
Page 1 of 3
ORDINANCE NO. 6 4 6 6
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, CREATING A
NEW SECTION 10.12.410 TO THE AUBURN CITY
CODE RELATING TO INATTENTIVE DRIVING
WHEREAS, the City of Auburn has in its traffic codes, provisions that are
derived from state statute, so that major traffic violations are somewhat uniform
across the state among the various prosecuting jurisdictions; and
WHEREAS, cities, nevertheless, have the discretion and authority to
identify separate violations that relate to their enforcement responsibilities,
including criminal, civil and traffic violations that may be different than and/or
supplementary to state law, and that more specifically address community needs;
and
WHEREAS, currently, state statutes provide provisions prohibiting
negligent driving in the second degree as defined in Section 46.61.525 of the
Revised Code of Washington (RCW); and
WHEREAS, in order to address those instances that may not fully
encompass the conduct intended to be covered by negligent driving in the
second degree, cities can add to their city codes, provisions that address
problematic driver conduct that may not constitute or rise to the level of negligent
driving; and
WHEREAS, it is advantageous for the City of Auburn to have included in
its codes a provision that covers inattentive driving as those terms can be defined
ORD.A Page 9 of 32
----------------------------
Ordinance No. 6466
June 7, 2013
Page 2 of 3
to address those types of traffic related violations that would not necessarily
constitute or fall within the scope of negligent driving in the second degree.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. New Section to City Code. That a new section
10.12.410 of the Auburn City Code be and the same hereby is created to read as
follows:
10.12.410 Inattentive driving.
A. It is unlawful for any person to operate a motor vehicle in an
inattentive manner upon any highway within the city or way open to the
public within the city that is maintained primarily for public use and is
adjacent to any highway.
B. For the purpose of this section, inattentive manner means
the operation of a vehicle in a manner that:
(1) Fails to maintain a careful lookout for persons or property in
the direction of travel, or
(2) Evidences a lack of:
(a) Attentiveness required to safely operate the vehicle:
(i) under the prevailing conditions, including, but not
limited to, the nature and condition of the roadway, the weather
conditions, the presence of pedestrians, or the presence of other
traffic; or
(ii) caused by the driver directing focus or attention to
something other than driving the motor vehicle; or
(b) Attentiveness that would permit the driver of a motor vehicle
to observe anything resting on, or traveling on, or entering the roadway in
time to take appropriate action as circumstances require.
C. For the purposes of this section, the term “highway” is
defined as set forth in RCW 46.04.197 and the term “way open to the
public” is defined as set forth in WAC 200-200-015(8).
D. The offense of operating a vehicle in an inattentive manner
shall be considered to be a lesser offense than, but included in the offense
of, negligent driving in the second degree as set forth in RCW 46.61.525.
E. A violation of this section shall be a traffic infraction
punishable by a monetary penalty of two hundred fifty dollars ($250.00),
plus all mandatory court costs, fees, and assessments.
ORD.A Page 10 of 32
----------------------------
Ordinance No. 6466
June 7, 2013
Page 3 of 3
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
ATTEST:
______________________________
PETER B. LEWIS, MAYOR
________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Published: _________________
ORD.A Page 11 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
Solid Waste Rate Review
Date:
December 4, 2013
Department:
Finance
Attachments:
Memo
Working Capital
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The City of Auburn passed solid waste rate increases that were effective January 1,
2013. The Finance Department is providing an update on the status of the Solid Waste
Fund as requested by the Municipal Services Committee.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:December 9, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 12 of 32
Finance Department
Interoffice Memorandum
To: Municipal Services Committee
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: December 9, 2013
Re: Solid Waste Fund Update – Year to Date through October 2013
In November 2012, the City passed solid waste rate increases for 2013 and 2014 (Ord 6438). The
objectives of the rate increases were to increase working capital, establish 60 days of cash flow for
Operations and Maintenance (O&M) by the end of 2014, and reduce the residential subsidy.
As of October 31, 2013, the working capital balance is $2,356,349 and does not include the October
2013 payment to Waste Management (WM) of $890,593, which was paid in November 2013.
Adjusting the October working capital balance for the October WM payment brings the balance at the
end of October to $1,465,756 and provides 53 days of O&M.
The fund is on track to meet the projected working capital balance of $1,660,000, which will provide
60 days of O&M by the end of 2014. The net change/increase to working capital for the period ending
October 31st is $447,269. This compares favorably to the rate model projection.
The 2013 rate increases, which went into effect in January, were weighted to reduce the residential
subsidy. Although the increases have been in effect for 10 months, it is still too early to determine the
overall impact of the rates on the subsidy. Finance will be able to make a better evaluation during the
first quarter 2014, after a full 12 month cycle. The 2014 rate increases are scheduled to take effect on
January 1st and are designed to continue to gradually build the working capital balance toward
projections as discussed above.
Page 1 of 1
DI.A Page 13 of 32
City of Auburn
Working Capital Statement
434 - Solid Waste
October, 2013
Monthly Year to Date Variance to Percent of
Budget Actual Actual Budget Budget
Operating Revenues
Collection Billings 12,690,870 1,153,271 10,761,838 1,929,032 85%
Total Operating Revenue 12,690,870 1,153,271 10,761,838 1,929,032 85%
Operating Expenses
Salaries and Wages 403,507 31,295 325,098 78,409 81%
Benefits 191,206 14,459 148,671 42,535 78%
Supplies 44,400 688 39,271 5,129 88%
Other Service Charges 11,109,395 935,715 8,481,219 2,628,176 76%
Intergovernmental Services 400,000 103,425 309,752 90,248 77%
Interfund Operating Rentals / Supplies 183,595 15,075 150,750 32,845 82%
Depreciation and Amortization 19,400 1,568 15,683 3,717 81%
Total Operating Expenses 12,351,503 1,102,225 9,470,444 2,881,059 77%
Operating Income or Loss 339,367 51,046 1,291,394 (952,027) 381%
Non-Operating Revenue (Expenses)
Interest Revenue 400 103 1,120 (720) 280%
Contributions 88,000 (10) 27,735 60,265 32%
Miscellaneous Revenue - 500 1,930 (1,930) 0%
Total Non-Operating Revenue (Expenses)88,400 593 30,785 57,615 35%
Net Income or (Loss)427,767 51,639 1,322,179 (894,412) 309%
Depreciation 19,400 1,568 15,683 3,717 81%
Total Items Not Effecting W/C 19,400 1,568 15,683 3,717 81%
Net W/C from Operations 447,167 53,207 1,337,862 (890,695) 299%
Total Resources Other than Operations - - - - 0%
Total Uses Other than Operations - - - - 0%
Net Change in W/C 447,167 53,207 1,337,862 (890,695) 299%
Working Capital, Beginning of Year 1,018,487 - 1,018,487 - 100%
Working Capital, End of Period 1,465,654 53,207 2,356,349 [a](890,695) 161%
Net Change in W/C 447,167 53,207 1,337,862 (890,695) 299%
[a] This does not include October's Waste Management payment of $890,593.
This reduces the Working Capital End of Period total to $1,465,756, and
reduces the Net Change in Working Capital to $447,269.
DI.A Page 14 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5010
Date:
November 26, 2013
Department:
Parks/Art and Recreation
Attachments:
Resolution 5010
Exhibit A, Addendum 2
Budget Impact:
$0
Administrative Recommendation:
City Council approve Resolution No. 5010
Background Summary:
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Peloza Staff:Faber
Meeting Date:December 9, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 15 of 32
----------------------
Resolution No. 5010
November 7, 2013
Page 1 of 2
RESOLUTION 5010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
EXECUTE A SECOND ADDENDUM WITH THE WHITE
RIVER VALLEY HISTORICAL SOCIETY TO EXTEND THE
TERM OF THE SOCIETY’S LEASE OF THE BUILT
ENVIRONMENT AT MARY OLSON FARM THROUGH JUNE
30, 2033
WHEREAS, the City of Auburn owns the historical site known as the Mary Olson
Farm and wishes to preserve and develop the farm in accordance with the Mary Olson
Farm Master Site Plan; and
WHEREAS, the City entered into an agreement with the White River Valley
Historical Society by adoption of Resolution 3503 and execution of a lease agreement
on August 19, 2002; and
WHEREAS, the City adopted Resolution 4172 on April 12, 2007, extending the
Society’s lease for a period of 20 years; and
WHEREAS, the Society has raised funds that have been used toward the goals
of the Mary Olson Farm project, and has been approved for a grant that requires the
Society to have a leasehold interest for a period longer than the existing lease; and
WHEREAS it benefits both the City and the community for the parties to extend
the Lease for an additional five-year period, through June 30, 2033 to allow the Society
to be eligible for this grant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
DI.B Page 16 of 32
----------------------
Resolution No. 5010
November 7, 2013
Page 2 of 2
Section 1. The Mayor of the City of Auburn is authorized to execute the
Second Addendum to the Lease Agreement, in substantially the form denominated as
Exhibit “A,” attached hereto and incorporated by this reference.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
DATED and SIGNED this day of __________, 2013.
CITY OF AUBURN
_______________________________
PETER B. LEWIS
MAYOR
ATTEST:
______________________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
______________________________
Daniel B. Heid,
City Attorney
DI.B Page 17 of 32
Resolution 5010 – Exhibit A
Second Addendum to Lease Agreement
November 07, 2013
Page 1 of 2
Exhibit A
ADDENDUM NO. 2
CITY OF AUBURN AND
WHITE RIVER VALLEY HISTORICAL SOCIETY
MARY OLSON FARM LEASE
THIS SECOND ADDENDUM to the CITY OF AUBURN AND WHITE RIVER VALLEY
HISTORICAL SOCIETY MARY OLSON FARM LEASE, herein referred to as the “LEASE,” is
made and entered into this ______ day of _________, 2013, by and between the City of
Auburn, Washington, a municipal corporation of the State of Washington herein referred to as
the “City,” and the White River Valley Historical Society, a Washington non-profit corporation,
herein referred to as the “Society.”
WHEREAS, the terms of the original Lease Agreement, entered into by these parties on
the 19th day of August, 2002, and enacted under Resolution 3503, allowed the Society to
engage in activities to preserve and develop the farm in accordance with the Mary Olson Farm
Master Site Plan; and
WHEREAS, the City adopted Resolution 4172 on April 12, 2007, extending the Society’s
lease for a period of 20 years; and,
WHEREAS, the Society has successfully raised funds that have been used toward the
goals and objectives for the Olson Farm project, and has been approved for a grant that
requires the Society to have a leasehold interest for a period longer than the existing lease; and
WHEREAS, the CITY and the SOCIETY find it beneficial to extend the term this
agreement before the original lease period ends in order to take advantage of this grant
opportunity;
NOW THEREFORE, in consideration of the terms and conditions of the original
agreement, it is hereby agreed by and between the parties as follows:
DI.B Page 18 of 32
Resolution 5010 – Exhibit A
Second Addendum to Lease Agreement
November 07, 2013
Page 2 of 2
ITEM ONE. REVISION TO SECTION 1 OF THE LEASE: That Section 1 of the
LEASE is stricken and replaced with the following:
Section 1. That with this agreement the City hereby leases to the White River
Valley Historical Society the built-environment at Mary Olson Farm, consisting of
the 1897 barn, the 1902 house and weaving shed, the 1920s garage, and the
chicken house, outhouse, and smokehouse, for a term ending on June 20, 2033.
and for a fee of One and No/100s Dollars ($1.00) annually.
The purpose of this lease agreement is to apportion the preservation and
development of the built-environment of Olson Farm to the Society. All
improvements shall become the property of the City at the end of this lease.
ITEM TWO. REMAINING TERMS UNCHANGED: That all other provisions of the
LEASE shall remain unchanged, and in full force and effect.
DATED and SIGNED this _____ day of ________________, 2013.
CITY OF AUBURN WHITE RIVER VALLEY HISTORICAL
SOCIETY
________________________
Peter B. Lewis Name: ____________________
Mayor Title: ____________________
Attest:
Danielle Daskam, City Clerk
Approved as to form:
Daniel B. Heid, City Attorney
DI.B Page 19 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
Redflex Collision Data Report for 2013
Date:
December 4, 2013
Department:
Police
Attachments:
Redflex Collision Data Report 2013
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Pierson
Meeting Date:December 9, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 20 of 32
Redflex Collision Data
November 19, 2013
340 E Main Street, Auburn, WA 98002
DI.C Page 21 of 32
340 E Main Street, Auburn, WA 98002
REDFLEX COLLISION DATA
Intersections City Wide
City Wide Intersections 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Total Accidents 530 522 556 547 512 504 498 455 470 434 482 423
Injury Accidents 161 168 181 159 175 173 141 173 166 153 181 201
Rear End Accidents 111 142 130 69 107 119 79 112 117 102 127 111
T-Bone Accidents 317 279 299 321 256 251 263 207 219 201 205 185
Right Angle 188 175 173 198 177 160 173 137 146 133 137 124
Approach Turn 129 104 126 123 79 91 90 70 73 68 68 61
Fatalities Accidents 0 2 3 1 0 1 1 1 0 0 1 2
Property Damage Only
Accidents 364 353 374 388 337 330 357 281 304 281 301 278
*The number of accidents tallied for 2013 occurred between 1/1 and 11/14/2013.
The chart below shows the average number of accident types in the six years preceding and six years
following the implementation of Redflex cameras. Because the cameras were added during 2006 this
year was not used when calculating these averages. The year 2013 was not used for this graph.
City Wide Intersections 6 Yr Avg (2000-2005) 6 Yr Avg (2007-2012) % +/-
Total Accidents 547 474 -13.3%
Injury Accidents 170 165 -3.4%
Rear End Accidents 116 109 -6.0%
T-Bone Accidents 310 224 -27.7%
Right Angle 190 148 -22.1%
Approach Turn 121 77 -36.4%
Fatalities Accidents 1.7 0.7 -60.0%
Property Damage Only Accidents 373 309 -17.1%
DI.C Page 22 of 32
340 E Main Street, Auburn, WA 98002
REDFLEX COLLISION DATA
Intersection of Auburn Way S and 4th Street SE
AWS at 4th St SE
/Cross St SE 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Total Accidents 8 9 6 10 10/6 16 15 14 7 7 18 11
Injury Accidents 1 3 4 1 2/0 7 3 5 3 3 4 4
Rear End Accidents 1 3 4 2 5/2 8 1 6 3 4 6 8
T-Bone Accidents 3 3 2 7 3/3 4 8 7 2 2 5 1
Right Angle 2 2 1 5 3/3 3 2 3 0 0 3 1
Approach Turn 1 1 2 0/0 1 6 4 2 2 2 2
Fatalities Accidents 0 0 0 0 0/0 0 0 0 0 0 0 0
Property Damage Only
Accidents 7 6 2 9 8/6 9 12 9 4 4 14 7
*This camera was first installed on 6/30/2006. The first number accounts for accidents before the
camera was installed; the second number accounts for accidents that occurred after the camera was
installed.
*The number of accidents tallied for 2013 occurred between 1/1 and 11/14/2013.
The chart below shows the average number of accident types in the six years preceding and six years
following the implementation of Redflex cameras. Because the cameras were added during 2006, this
year was not used when calculating these averages. The year 2013 was not used for this graph.
AWS at 4th St SE/Cross St SE 6 Yr Avg (2000-2005) 6 Yr Avg (2007-2012) % +/-
Total Accidents 7 13 83.3%
Injury Accidents 2 4 127.3%
Rear End Accidents 2 5 133.3%
T-Bone Accidents 3 5 40.0%
Right Angle 2 2 -15.4%
Approach Turn 2 3 88.9%
Fatalities Accidents 0.0 0.0
Property Damage Only Accidents 5 9 67.7%
DI.C Page 23 of 32
340 E Main Street, Auburn, WA 98002
REDFLEX COLLISION DATA
Intersection of Auburn Way S and M Street SE
AWS at M St SE 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Total Accidents 20 17 15 14 18/9 11 15 24 13 12 6 8
Injury Accidents 6 7 5 5 9/3 2 6 7 6 3 3 3
Rear End Accidents 12 9 3 4 10/4 6 7 10 4 6 4 3
T-Bone Accidents 6 4 10 6 4/2 3 2 10 7 2 1 0
Right Angle 2 2 3 2 2/1 1 1 2 1 0 1 0
Approach Turn 4 2 7 4 2/1 2 1 8 6 2 0 0
Fatalities Accidents 0 0 0 0 0/0 0 0 0 0 0 0 0
Property Damage Only
Accidents 14 10 10 9 9/6 9 9 17 7 9 3 5
*This camera was first installed on 6/30/2006. The first number accounts for accidents before the
camera was installed; the second number accounts for accidents that occurred after the camera was
installed.
*The number of accidents tallied for 2013 occurred between 1/1 and 11/14/2013
The chart below shows the average number of accident types in the six years preceding and six years
following the implementation of Redflex cameras. Because the cameras were added during 2006 this
year was not used when calculating these averages. The year 2013 was not used for this graph.
AWS at M St SE 6 Yr Avg (2000-2005) 6 Yr Avg (2007-2012) % +/-
Total Accidents 14 14 0.0%
Injury Accidents 5 5 -6.9%
Rear End Accidents 6 6 -2.6%
T-Bone Accidents 5 4 -10.7%
Right Angle 2 1 -55.6%
Approach Turn 4 3 -16.7%
Fatalities Accidents 0.0 0.0
Property Damage Only Accidents 9 9 3.8%
DI.C Page 24 of 32
340 E Main Street, Auburn, WA 98002
REDFLEX COLLISION DATA
Intersection of 8th Street NE and Harvey Road NE
8th St NE at M St
NE/Harvey Rd 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Total Accidents 8 11 12 20 17/3 11 14 11 10 12 6 8
Injury Accidents 3 4 1 4 3/0 4 3 2 5 3 0 1
Rear End Accidents 2 4 2 5 5/1 7 4 4 4 5 1 1
T-Bone Accidents 5 6 4 6 4/0 2 8 2 5 3 1 1
Right Angle 2 5 2 2 2/0 1 4 1 4 2 0 1
Approach Turn 3 1 2 4 2/0 1 4 1 1 1 1 3
Fatalities Accidents 0 0 0 0 0/0 0 0 0 0 0 0 0
Property Damage Only
Accidents 5 7 11 16 14/3 7 11 9 5 9 6 7
*This camera was first installed on 6/30/2006 and the first number accounts for accident before the
camera was installed and the second number accounts for accidents that occurred after the camera
was installed.
*The number of accidents tallied for 2013 occurred between 1/1 and 11/14/2013.
The chart below shows the average number of accident types in the six years preceding and six years
following the implementation of Redflex cameras. Because the cameras were added during 2006 this
year was not used when calculating these averages. The year 2013 was not used for this graph.
8th St NE at M St NE/Harvey Rd 6 Yr Avg (2000-2005) 6 Yr Avg (2007-2012) % +/-
Total Accidents 13 11 -19.0%
Injury Accidents 3 3 -15.0%
Rear End Accidents 3 4 25.0%
T-Bone Accidents 6 4 -41.7%
Right Angle 3 2 -33.3%
Approach Turn 3 2 -50.0%
Fatalities Accidents 0.0 0.0
Property Damage Only Accidents 10 8 -20.3%
DI.C Page 25 of 32
340 E Main Street, Auburn, WA 98002
REDFLEX COLLISION DATA
Non-Redflex Intersections
Intersection of Auburn Way N at Harvey Road NE/15th Street NE
Auburn Way N at
Harvey Rd NE 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Total Accidents 28 31 19 12 17 11 15 13 15 10 9 9
Injury Accidents 10 9 2 2 7 2 1 5 1 3 4 2
Rear End Accidents 3 4 7 3 10 3 5 2 8 6 3 4
T-Bone Accidents 23 24 4 3 4 3 8 2 2 1 2 4
Right Angle 5 6 4 2 4 3 1 3 1 1 2 3
Approach Turn 18 18 2 1 0 0 0 1 1 0 0 1
Fatalities Accidents 0 0 0 0 0 0 0 0 0 0 0 0
Property Damage Only
Accidents 18 22 17 10 10 9 14 8 14 7 5 7
Intersection of Auburn Way S at 12th Street SE
Auburn Way S at
12th St SE 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Total Accidents 13 12 3 11 12 12 12 9 4 14 14 13
Injury Accidents 4 3 0 3 5 7 2 5 1 2 6 2
Rear End Accidents 4 7 1 5 5 8 2 5 4 10 8 7
T-Bone Accidents 5 2 1 2 4 2 3 2 0 2 2 1
Right Angle 5 2 1 2 1 0 2 1 0 1 1 0
Approach Turn 0 0 0 0 3 2 1 1 0 1 1 1
Fatalities Accidents 0 0 0 0 0 0 0 0 0 0 0 0
Property Damage Only
Accidents 9 9 3 8 7 5 10 4 3 12 8 11
DI.C Page 26 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
Concealed Pistol Licenses Benefit Cost Analysis
Date:
December 3, 2013
Department:
Police
Attachments:
Firearm Transfers & Concealed Pistol
Licenses
Budget Impact:
$0
Administrative Recommendation:
For review and discussion only.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Pierson
Meeting Date:December 9, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 27 of 32
Concealed Pistol Licenses
and
Firearms Transfers
340 E Main Street, Auburn, WA 98002
DI.D Page 28 of 32
Concealed Pistol Licenses
The following graph depicts the total number of hours spent processing CPLs. Prior to implementing on-
line processing in June of 2013, each CPL took approximately one hour to complete. Since
implementation, the total time spent has decreased to approximately 55 minutes.
1/1/2011 -
12/31/2011
1/1/2012 -
12/31/2012
1/1/2013 -
10/31/2013
Total 2013
(projected)
Number of CPLs processed 609 837 846 1,016
Hours spent on CPL processing 791 1,019 974 1,162
Auburn Police Department Records began using the on-line Concealed Pistol License (CPL) process in
mid-June of 2013. The Washington State Patrol has advised the law enforcement community that the
use of this procedure will be mandated in the near future. Our initiative to enact this program puts us well
ahead of other agencies within the State of Washington.
Processing CPLs on-line has greatly improved customer service to citizens and is more efficient for
employees. Costs are lowered by eliminating the use of a typewriter to issue licenses. The data on each
licensee is retained in the database, and original CPLs are printed directly from the computer. When
renewals or replacement licenses are processed, the database can be queried for the information that
already resides in the system.
From January to October of 2013, the APD issued a total of 846 CPL’s an average of 85 per month.
Using this average, we can expect the annual total for 2013 to be 1,016 CPL’s. Based on that projection,
the old way of processing CPL’s would have taken an additional 85 hours. This is based on an average
time of five minutes spent manually typing each report. If those 85 hours of processing time is multiplied
by the hourly salary of a Records Specialist, the resulting cost savings is $3,137.35 (Wages & Benefits =
$36.91 per hour multiplied by 85 hours). As a result, the Department gains 85 hours of Specialist time for
other public safety support duties.
In addition, the report prepared for the Auburn Finance Department is now sent electronically and no
longer needs to be hand written. Therefore, we saved an hour of labor time since this is all done
electronically. Estimated annual savings $443.00.
DI.D Page 29 of 32
Live Scan Fingerprinting
Auburn Police Department began using digital fingerprinting with Live Scan on September 4, 2013. Live
Scan is connected directly to the Automated Fingerprint Identification System (AFIS) which allows us to
submit fingerprints directly to the agency that is responsible for running criminal history background
checks. Results are then returned to APD by mail, within one to two days.
Live Scan is less expensive than the previous method of fingerprinting. The need for postage and
envelopes for mailing fingerprint cards to the Washington State Patrol, (WSP), is eliminated. There were
1,036 sets of fingerprints mailed to WSP during 2013. This number includes prints used for processing
CPL applications and prints from criminal justice applicants. At $0.42 cents for each mailing, the city
would have saved $435.12 during the course of the year, had Live Scan been in use the entire year.
Records Specialists also save time because they no longer need to address and mail each set of prints.
Prior to Live Scan, fingerprints were rolled with ink and the print cards were mailed to WSP. The turn-
around time was anywhere from two weeks to two months. If the prints were rejected, another two weeks
to two months were sometimes spent waiting for the results of the second set of prints. Under the old
system, an average of 10 sets of fingerprints were rejected each year.
Live Scan provides error messages during the fingerprinting process, if a rolled print can’t be read. Staff
is then able to correct the prints immediately, and submit acceptable prints every time.
The use of Live Scan has improved customer service by:
· Providing immediate background checks, allowing us to issue CPLs in a timelier manner.
· Printing copies of fingerprint cards directly from Live Scan.
· Eliminating the need for citizens to return for a second set of prints, if the first are rejected by
WSP.
· Providing Auburn’s Human Resource Department background checks on criminal justice
applicants in days rather than weeks to months.
Firearms Transfers
The Auburn Police Department began tracking firearm transfers during the last quarter of 2011. The total
length of time that the Department spends on each firearm transfer is estimated to be 20 minutes.
Approximately 15 of these minutes are spent transferring the form, and typing a request for a mental
health background check from the Department of Social and Health Services, (DSHS). The remaining
five minutes are spent conducting background checks through several law enforcement databases.
10/1/2011 -
12/31/2011
1/1/2012 -
12/31/2012
1/1/2013 -
10/31/2013
Number of Firearms Transfers 309 1,576 1,472
Hours spent on Firearms Transfers 103 525 491
DI.D Page 30 of 32
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
December 3, 2013
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:December 9, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 31 of 32
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE
EST.
COMPL.
DATE
STATUS
10P Red Light Photo Enforcement Bob Lee 1/27/2014
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. The amended contract
expires 5/31/14. City will initiate RFP process.
20P Animal Control and Rescue Bob Lee 1/13/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 1st
meeting of the month.
21P AVHS Board Review and Animal Control
Licensing Program Shelley Coleman 1/27/2014 On-Going Monthly staff report to be provided after the 3rd Thursday
of the month.
24P Fireworks Update Bob Lee 6/9/2014 On-Going The Council Operations Committee/MIT met on 5/28/13.
Further MIT Fireworks improvements were announced.
28 P Solid Waste Rate Review Shelley Coleman 12/9/2013
Through MSWMAC input from other cities will help COA
determine if it will change to direct billing. New rates will
go into effect January 1 (2013 & 2014). Annual rate
increases are planned in the next 4-5 years to end the
commercial subsidy for residential service.
29P Golf Course & Restaurant Working Capital
Review and Future Plans Shelley Coleman 1/27/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 1/27/2014 Quarterly update to review Marketing Plan. 2nd meeting
of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 1/13/2014 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 1/13/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status of
economy. Ordinance No. 6398 was enacted 2/21/12.
6I SCORE Jail Stats Shelley Coleman 1/27/2014
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd
meeting of the month. Review SCORE Jail statistics.
7I Concealed Pistol Licenses Benefit Cost
Analysis John Partridge 12/9/2013
Determine if we have appropriate costs for this task.This
item has been assigned to Councilmember Partridge to
take to the Regional Law Safety &Justice Committee
meetings for discussions.
8I Street Sweeping Schedule Randy Bailey 11/25/2013 Review street sweeping schedule.
Last Revision Date: 11/26/13 E:\AGENDA\MunicipalServicesPaperlessPacket\2013\23-December 9\Resources\Matrix 11-26-13.xls
DI.E Page 32 of 32