HomeMy WebLinkAbout12-16-2013 CITY COUNCIL AGENDA PACKET (2)
City Council Meeting
December 16, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. 2013 Tree Steward
Mayor Lewis to declare the Auburn Parks Department of the City of
Auburn, “2013 Tree Steward” for preserving and caring for the Alaskan Cedar
tree at 910 – 9th St SE in Auburn and declaring a “Significant Tree”
2. Green River Community College - Service to Veterans Awards
Mayor Lewis to recognize facility and staff at Green River Community
College for thier work and service to student veterans
3. KAT Youth Ambassadors Awards
4. Boards and Commissions Appointments
City Council to confirm the appointment of Cole Lindell to the Auburn Junior
City Council for a two-year term to expire August 31, 2015.
5. Boards and Commissions Appointments
City Council to confirm the appointment of Angelina Zalutskiy to the Auburn
Junior City Counci1 for a one-year term to expire August 31, 2014.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
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1. December 9, 2013 Minutes* (Peloza)
B.Planning & Community Development
1. December 9, 2013 Minutes* (Backus)
C.Public Works
1. December 2, 2013 Minutes* (Wagner)
D.Finance
1. December 2, 2013 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the December 2, 2013 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 426449 through 426640 in the amount of $4,685,703.87
and three wire transfers in the amount of $41,666.00 and dated December 16,
2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534330 through 534369 in the amount of $888,081.31 and
electronic deposit transmissions in the amount of $1,288,364.96 for a grand total
of $2,176,446.27 for the period covering November 28, 2013 to December 11,
2013.
D. Public Works Project No. EM1302* (Wagner/Sweeting)
City Council approve Final Pay Estimate No. 1 to Contract No. 13-16 in the
amount of $136,831.42 and accept construction of the Emergency Public Works
Project No. EM1302, Hidden Valley Vista Storm Outfall-Emergency Replacement
E. Public Works Project No. CP1301* (Wagner/Sweeting)
City Council grant permission to advertise for bids for Project No. CP1301, 2013
Citywide Sidewalk Repair Project
F. Public Works Project No. CP1323* (Wagner/Sweeting)
City Council grant permission to enter into an amendment to Consultant
Agreement No. AG-C-428 with Jacobs Engineering Group, Inc. for engineering
services for Project No. CP1323, 2014 Local Street Pavement Reconstruction
Project
G. Public Works Project No. MS1311* (Wagner/Sweeting)
City Council grant permission to enter into a Consultant Agreement AG-C-447 with
Fehr and Peers for engineering services for Project No. MS1311, 2013-2014
Comprehensive Transportation Plan Update
Page 2 of 157
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6466* (Peloza/Heid)
An Ordinance of the City Council of the City of Auburn, Washington, creating a
new Section 10.12.410 to the Auburn City Code relating to inattentive driving
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6466.)
B. Ordinance No. 6488* (Backus/Tate)
An Ordinance of the City Council of the City of Auburn, Washington amending
Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the Auburn City Code
relating to School Impacts Fees
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6488.)
C. Ordinance No. 6492* (Partridge/Hursh)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 2.03.040, and creating new Chapters 2.08 and 2.23 of the Auburn City
Code related to the organization of City administrative government
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6492.)
VIII.RESOLUTIONS
A. Resolution No. 5010* (Backus/Faber)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a second addendum with the White River Valley Historical
Society to extend the term of the Society's lease of the built environment at Mary
Olson Farm through June 30, 2033
(RECOMMENDED ACTION: City Council adopt Resolution No. 5010.)
B. Resolution No. 5016* (Partridge/Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending the
City of Auburn Fee Schedule to adjust for 2014 fees
(RECOMMENDED ACTION: City Council adopt Resolution No. 5016.)
C. Resolution No. 5017* (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington, repealing
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Resolution No. 4893 passed December 17, 2012, and designating the members,
powers, duties and meeting times and day of all standing committees of the City
Council of the City of Auburn and designating the Deputy Mayor
(RECOMMENDED ACTION: City Council adopt Resolution No. 5017.)
D. Resolution No. 5019* (Wagner/Sweeting)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to accept a grant from the Washington State Transportation Improvement
Board for construction of the South 277th Street Corridor Capacity and Non-
Motorized Trail Improvement Project
(RECOMMENDED ACTION: City Council adopt Resolution No. 5019.)
E. Resolution No. 5020* (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute an addendum to the Interlocal Agreement between the City of
Auburn and the City of Black Diamond for information services technology
(RECOMMENDED ACTION: City Council adopt Resolution No. 5020.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 4 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 9, 2013 Minutes
Date:
December 11, 2013
Department:
Police
Attachments:
December 9, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Minutes from the 12/9/13 Municipal Services Committee meeting.
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:December 16, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 5 of 157
Municipal Services Committee
December 9, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member John Partridge.
Staff present: Mayor Pete Lewis, Deputy Mayor/Mayor-Elect Nancy
Backus, Assistant Chief of Police Bill Pierson, City Attorney Dan Heid,
Parks, Arts & Recreation Director Daryl Faber, Financial Services
Manager Rhonda Ewing, Solid Waste & Recycling Supervisor Joan
Nelson and Police Secretary/Scribe Terry Mendoza. Others
present: Auburn Reporter representative Robert Whale.
B. Announcements
Chair Peloza announced that the Municipal Services Committee
meeting scheduled for Monday, December 23, 2013 is canceled.
C. Agenda Modifications
II. CONSENT AGENDA
A. November 25, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ORDINANCES
A. Ordinance No. 6466 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new section 10.12.410 to the Auburn City Code relating to
inattentive driving.
Ordinance No. 6466 seeks to create a new section 10.12.410 to the
Auburn City Code relating to the traffic violation of inattentive driving.
It was previously brought to this committee for discussion; however, it
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MS.1 Page 6 of 157
was tabled at the request of Vice Chair Osborne in order to conduct
further research on the penalty fees. Chair Peloza advised
that nothing has changed with this ordinance since it was last
discussed. Vice Chair Osborne offered that there was not enough
information on the penalty fees provided at the last meeting. As such,
he researched it with other local municipalities and found that Kent
charges a $150.00 fine, Covington $250.00, Sumner $300.00, and
Federal Way $250.00. Additionally, all the cities in the surrounding
areas have this law on their books which is something the City of
Auburn does not have currently. Vice Chair Osborne advised that he
was satisfied and in favor of Ordinance No. 6466 as it is written.
Committee discussion followed.
Vice Chair Osborne moved to forward Ordinance No. 6466 to full
Council for consideration. Member Partridge seconded. Chair Peloza
concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. Solid Waste Rate Review (Coleman)
Solid Waste and Recycling Supervisor, Joan Nelson, provided the
committee with an update on the Solid Waste rate increases. The
City of Auburn passed rate increases that were effective January 1,
2013. The updated report shows figures through October 2013. The
fund is on track to meet the projected working capital balance of
$1,660,000.00 which will provide 60 days of Operations and
Maintenance by the end of 2014. This compares favorably to the rate
model projection. The 2013 rate increases were weighted to reduce
the residential subsidy. Finance will be able to make a better
evaluation during the first quarter 2014, after a full 12 month cycle.
Finance is scheduled to provide a full 2013 rate review at the March
27, 2014 meeting of the Municipal Services Committee. Committee
discussion followed.
B. Resolution No. 5010 (Faber)
Parks, Arts & Recreation Director Daryl Faber briefed the committee
on Resolution No. 5010. This is a resolution of the City Council of the
City of Auburn, Washington, authorizing the Mayor to execute a
second addendum with the White River Valley Historical Society
(WRVHS) to extend the term of the society's lease of the built
environment at Mary Olson Farm through June 30, 2033. To provide
some background on this item, the State of Washington has
affirmed there is "a need to create an ongoing program to support the
capital needs of heritage organizations and facilities." As the such,
the Heritage Capital Projects Fund (HCPF) competitive grant program
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MS.1 Page 7 of 157
was authorized in 1995 (RCW 27.34.330) with the purpose of
"supporting capital needs and facilities that interpret and preserve
Washington's history and heritage" (WAC 255-02-010). The WRVHS
was successful in obtaining a grant from the HCPF and one of the
stipulations of the grant is to ensure that the owner, lessee, etc. must
have a lease in place for at least 13 years. Currently, the Mary Olson
Farm's lease runs for 12 years. As such, staff feel it would be best to
extend the term of the Mary Olson Farm to June 30, 2033 instead of
merely extending it for an additional year. The extended date would
match the current lease for the White River Valley Museum.
Committee discussion followed.
The Municipal Services Committee agrees on the lease arrangement
and recommends forwarding it to the PCDC for action.
C. Redflex Collision Data Report for 2013 (Pierson)
Bill Pierson, Assistant Chief of Police, reported on the Redflex
Collision data as requested by the Municipal Services Committee.
The reports reviews data starting back in 2002 through the current
year for intersections city wide and for the specific intersections of:
Auburn Way S and 4th Street SE; Auburn Way S and M Street SE;
8th Street NE and Harvey Road NE; and Auburn Way N at Harvey
Road NE/15th Street NE. The results city wide show a reduction
across the board, for total accidents, injury accidents, rear end
accidents, t-bone accidents (right angle and approach turn), fatalities
accidents, and property damage only accidents. The charts provided
show the average number of accident types in the six years preceding
and six years following the implementation of Redflex cameras. The
number of accidents tallied for 2013 occurred between 1/1 and
11/14/2013. Committee discussion followed.
D. Concealed Pistol Licenses Benefit Cost Analysis (Pierson)
Assistant Chief of Police, Bill Pierson, updated the committee on
the costs needed to process concealed pistol licenses, firearms
transfers and the benefit of utilizing the new Live Scan Fingerprinting
equipment. There is a distinction between concealed pistol permits
and fingerprinting - going away from ink and moving towards an
electronic system. AFIS (Automated Fingerprint Identification System)
allows us to submit fingerprints directly to the agency responsible for
running criminal history background checks. Results are
subsequently returned to our department by email within one to two
days as opposed to mailing the fingerprint cards to the agency and
waiting anywhere from 10 to 30 days for the results to be mailed
back. The AFIS also allows our records staff to print people
much quicker, there's a faster turnaround for the results, and we no
longer run the risk of a submitting a false or illegible fingerprint which
would result in having to redo the prints. Prints are immediately
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MS.1 Page 8 of 157
uploaded to AFIS so it will not allow for errors. The process for a
citizen to obtain their Concealed Pistol permit has switched from
manually completing forms to submitting everything on line. This
allows for better efficiency for employees, costs are lowered by
eliminating the use of a typewriter to issue licenses, data on each
licensee is retained in the database, and original CPLs are printed
directly from the computer. The use of Live Scan fingerprinting which
is connected directly to the AFIS has only reduced the processing
time by approximately 5 minutes; however, the error rate due to
manual completion has greatly decreased and results are received
much faster and by email instead of waiting for up to 60 days for them
to be mailed back. Overall, although the processing time has only
shown a minimal reduction the real benefit is that the customer
service has been greatly increased as we are able to get the prints
and results much faster. Committee discussion followed.
E. Project Matrix
The following changes were identified for the Project Matrix:
Item 28P: The review date changed to 3/24/14.
Item 7I: The item is completed and removed from the matrix.
Item 8I: The review date changed to 3/24/14. Status updated.
V. ADJOURNMENT
The meeting was adjourned at 4:03 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, January 13, 2014
in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ___________ day of January, 2014.
_________________ _______________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
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MS.1 Page 9 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 9, 2013 Minutes
Date:
December 10, 2013
Department:
Planning and Development
Attachments:
December 9, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:December 16, 2013 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 10 of 157
Planning and Community
Development
December 9, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman, and Member Largo
Wales were present. Also present were Director of Administration
Michael Hursh; City Attorney Dan Heid; Parks, Arts and Recreation
Director Daryl Faber; Interim Planning and Development Director Jeff
Tate; Planning Services Manager Elizabeth Chamberlain; Principal
Planner Jeff Dixon; Theater Operations Coordinator Jim Kleinbeck;
Arts and Events Manager Julie Brewer; Environmental Services
Manager Chris Andersen; and Planning Secretary Tina Kriss.
Members of the public present: Arts Commission Board member
Greg Watson and Councilmember-Elect Yolanda Trout.
B. Announcements
1. Presentation
a. Arts Commission Annual Update
Arts and Events Manager Julie Brewer introduced Arts
Commission Board member Greg Watson and explained the Arts
Commission is a 12 member advisory board that works closely
with staff to support and advance arts in Auburn. The goal of the
Auburn Arts Commission is to integrate the arts into all aspects of
Auburn community life.
Staff reported that the 2012-2013 Bravo series generated
$123,908.00 in show revenue from the September 2012 to July,
2013 season, serving a total audience of 11,117. Theatre
Operations Coordinator Jim Kleinbeck reviewed the Performing
Arts venues and rental options at the Auburn Avenue Theatre.
Arts and Events Manager Julie Brewer presented a PowerPoint
presentation to review several of the City’s arts programs and
projects, site specific events at the Auburn International Farmer’s
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PCD.1 Page 11 of 157
Market and the Mary Olson Farm Hops and Crops event, the
public art program, and the outdoor sculpture gallery
program. The Committee discussed the Auburn Storefront
program and the City’s temporary art installations. Auburn’s public
art program is supported through a 1% for art ordinance on new
construction. The City has set aside another $30,000.00 in the
Capital Improvement Budget for Art. The City continues to add
new murals and work with the clean sweep project to clean old
murals. Several arts education projects have been expanded
through various hands-on activities at City festivals and events,
including the ArtRageous program.
The Auburn Art Walk program will increase to two times per year,
April and September. The City received a King County 4Culture
Local Arts Agency Sustained Support grant for $17,000.00; the
funds are distributed throughout seven community art-related
projects. In 2012 the estimated audience for City of Auburn Arts
and Events was approximately 129,584.
The Committee explained that during the monthly meeting of the
Sound Cities Association, cities bring forward short presentations
of to showcase cool programs or ideas, the Committee suggested
bringing forward one of our many successful arts programs.
C. Agenda Modifications
There are two (2) agenda modifications, and transmits two (2) action
items. The first, Action Item III. C. Ordinance No. 6492 and
the second, Phase 2 City Hall Remodel.
II. CONSENT AGENDA
A. Minutes - November 25, 2013 (Tate)
Vice-Chair Holman moved and Member Wales seconded to approve
the November 25, 2013 minutes as written.
Motion carried unanimously. 3-0
III. ACTION
A. Resolution No. 5010 (Faber)
Parks, Arts and Recreation Director Daryl Faber presented the staff
report on Resolution No. 5010, authorization for the Mayor to execute
a second addendum with the White River Valley Historical Society to
extend the term of the society's lease of the built environment at Mary
Olson Farm through June 30, 2033. The Committee and staff
discussed the details of the extension and grant the Hostorical Society
is applying for. The Committee was supportove of this resolution.
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PCD.1 Page 12 of 157
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council adopt Resolution No. 5010.
Motion carried unanimously. 3-0
B. Ordinance No. 6488 - School Impact Fees Code Amendments
(Dixon)
Principal Planner Dixon provided background information on
Ordinance No. 6488, School Impact Fees Code Amendment. The
Committee has previously reviewed the school impact fees code
amendment and is supportive of Ordinance No. 6488.
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council adopt Ordinance No. 6488.
Motion carried unanimously. 3-0
C. Ordinance No. 6492
Director of Administration Michael Hursh briefed the Committee on
Ordinance No. 6492, amending Section 2.03.040, and creating new
Chapters 2.08 and 2.23 of the Auburn City Code related to the
organization of City administrative government.
The Committee and staff discussed the proposed organization chart
and Vice-Chair Holman and Member Wales stated they would like to
review a copy of the proposed organizational chart. Staff provided an
explanation of the organizational chart and stated Ordinance No. 6492
would be going forward to the Finance Committee for discussion at
which time the organizational chart can be provided.
After a review of the ordinance the Committee recommended updating
the ordinance with gender-neutral language and capitalizing the
beginning letters of Human Resource/Risk Management Director on
page one.
Vice-Chair Holman moved to recommend City Council adopt
Ordinance No. 6492, the motion was not seconded. Staff stated they
will forward Ordinance No. 6492 to the Finance Committee for action
Monday, December 16, 2013 to stay on schedule; the committee
concurred, and staff will provide the organizational chart for the
Committee members to review.
D. Phase 2 City Hall Remodel
Interim Planning and Development Director Jeff Tate explained that
the Phase 2 City Hall Remodel project is identified as a budget item in
the 2013/2014 biennium budget. Pursuant to ACC 3.10.028, the
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PCD.1 Page 13 of 157
Planning and Development Department request authorization to
initiate a call for bids on the project. City Council action is required
prior to execution of any subsequent construction contracts. After
disussion, the Committee expressed their support of the Phase 2
remodel project.
Vice-Chair Holman moved and member Wales seconded to
recommend permission to advertise and initiate a call for bids for the
Phase 2 City Hall Remodel.
Motion unanimously carried. 3-0
IV. DISCUSSION ITEMS
A. Director's Report (Tate)
In an effort to increase Public Works presence at the Permit Center
counter, the seating configuration of staff has been updated. A
customer service island has been installed in the Permit Center lobby
and a self-service, touch-screen kiosks will be added to assist
customers. The foyer monitors on the 2nd floor of the
Annex Building will be updated so customers can view the City
Outlook Calendar meeting rooms and times.
B. PCDC Matrix (Tate)
The Committee discussed the pedestrian kiosks and asked staff to
provide an update on the cost of additional kiosks. The Committee
requested that the Les Gove Community Campus topic be added to
the matrix under Parks, Arts & Recreation.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:02
p.m.
DATED THIS _______ day of ___________________, 2013.
__________________________________
Nancy Backus - Chair
___________________________________
Tina Kriss - Planning Secretary
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PCD.1 Page 14 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 2, 2013 Minutes
Date:
December 11, 2013
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:
Meeting Date:December 16, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 15 of 157
Public Works Committee
December 2, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Assistant Public Works Director Dennis Dowdy, Assistant Engineering
Director/Acting City Engineer Jacob Sweeting, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Finance Director Shelley Coleman, Innovations and
Technology Director Ron Tiedeman, Project Engineer Robert Lee,
Project Engineer Kim Truong, Senior Project Engineer Ryan Vondrak,
Engineering Aide Kim Truong, Engineering Aide Amber Mund and
Public Works Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, removing Schedule A from
Resolution No. 5111, Discussion Item B.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, November 18, 2013.
Motion carried 3-0.
B. Public Works Project No. CP1222 (Lee)
Citywide Traffic Signal Safety Improvements
Project Engineer Lee addressed questions asked by Chairman
Wagner regarding the project budget.
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PW.1 Page 16 of 157
It was moved by Vice-Chair Peloza, Seconded by Member Osborne,
that the Committee recommend City Council award Contract No. 13-
15 to Valley Electric Co. in the amount of $351,662.00 for Project No.
CP1222, Citywide Traffic Signal Improvements.
Motion carried 3-0.
C. Annual On-Call Agreements (Gaub)
Annual On-Call Professional Service Agreements and Amendments
for 2014
Chairman Wagner asked if $13,000.00 will be enough for the on-call
consultant for transportation modeling for 2014. Assistant City
Engineer Gaub answered that staff only calls on the consultant when
specialized modeling that can not be completed with the City’s
modeling systems is needed.
Assistant City Engineer Gaub answered questions asked by Vice-
Chair Peloza regarding the On-Call Service and Consulting Contracts
matrix.
Assistant City Engineer Gaub reminded the Committee that there is
no guarantee the agreement amounts will be expended because the
expenditures are based on the actual work that are issued through
task orders throughout the year.
Assistant City Engineer Gaub responded to questions asked by
Member Osborne regarding the land survey agreements. Assistant
City Engineer Gaub stated that the agreements included are primarily
for capital projects and utility modeling and are not necessarily related
to development, in response to a question asked by Chairman
Wagner.
It was moved by Vice-Chair Peloza, Seconded by Member Osborne,
that the Committee recommend City Council approve the Annual On-
Call Professional Service Agreements and Amendments for 2014.
Motion carried 3-0.
D. Public Works Project No. EM0902 (Truong)
Auburn Valley Drive-In Site Restoration
Project Engineer Truong explained that 25% of the project budget is
from the City’s loan from the KCFCD Opportunity Fund, in response to
a question asked by Vice-Chair Peloza. Chairman Wagner asked that
in the future loans, such as the KCFCD Opportunity Fund, or other
complex funding mechanism, be noted on the agenda bill.
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PW.1 Page 17 of 157
It was moved by Vice-Chair Peloza, Seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 2 to Small Works Contract No. 13-13 in the amount of
$14,692.78 and accept construction of Project No. EM0902, Auburn
Valley Drive-In Site Restoration.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 5001 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Public Way Agreement Between
the City of Auburn and Level 3 Communications LLC
Chairman Wagner asked for the location of the City’s portion of the
Right-of-Way. Engineering Aide Mund explained that the line that
Level 3 Communications has is in the Union Pacific Right-of-Way so
the only area that the line is in the City Right-of-Way is where the City
has the underlying Right-of-Way at Main Street.
Vice-Chair Peloza noted some scrivener’s errors in the
resolution. Staff will correct the errors prior to Council approval.
Engineering Aide Mund stated that Level 3 Communications submits a
Statement of Acceptance, Exhibit C, in lieu of a signature, in response
to a question asked by Vice-Chair Peloza.
Engineering Aide Mund confirmed that she did have the Legal
Department review the agreement exhibits, following questions asked
by Vice-Chair Peloza.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
5001.
Motion carried 3-0.
B. Resolution No. 5004 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing to Consider the Vacation of the Alley
Between South Division Street and A Street SE, South of East Main
Street, Within the City of Auburn, Washington
Chairman Wagner asked why access is being reserved along the
entire length and width of the vacated Right-of-Way and not just a
portion of the alley. Transportation Manager Para answered that legal
access needs to be maintained for the surrounding parcels.
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Transportation Manager Para stated that Landmark does intend to
build an access on to Division Street and needs both access to and
from Division and A Streets. Para explained that the developer’s site
plans are about to be permitted, in response to a question asked by
Chairman Wagner.
Transportation Manager Para noted that the Right-of-Way Vacation is
being done in coordination with the Landmark development.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee adopt Resolution No. 5004.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4913 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Identifying the City Council’s Desire to Move Forward with Funding
Preparations for the City of Auburn Community Center
Finance Director Coleman stated that Mayor Lewis felt it would be a
good idea for the City Council to adopt a resolution supporting the
funding of the Community Center.
Coleman noted that in the budget amendment, there is $9M as an
expense for the Community Center and the funding sources are
identified.
The Committee and Mayor Lewis discussed the intent of adopting
Resolution No. 4913 and securing stated funding.
Finance Director Coleman answered questions asked by Vice-Chair
Peloza regarding the current secured funding.
The Committee supported adoption of Resolution No. 4913
B. Resolution No. 5011 (Bailey)
A Resolution of the City of Auburn, Washington, Declaring Certain
Items of Property as Surplus and Authorizing Their Disposal
Director Dowdy reported that the only item being surplused at this
time is a vehicle and the items that were included on Schedule A will
be brought back to the Committee at a later date.
The Committee supported adoption of Resolution No. 5011.
C. Tacoma Utility District Pending Water Rates (Dowdy)
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PW.1 Page 19 of 157
The Committee and staff reviewed copies of the Draft Market
Wholesale Terms and Draft Letter to Tacoma Public Utilities (TPU)
which were distributed by Utilities Engineer Repp.
Repp reported that staff has reviewed the terms and concluded that
the terms are favorable to the City. TPU requested that the City
provide support to them by means of a letter. Staff is now asking for
the Committee’s concurrence. Following questions asked by
Chairman Wagner, Utilities Engineer Repp confirmed that the
Committee will not be committing to the terms at this time but are
supportive of concept. The draft letter does ask TPU to make the
terms available for permanent supply contracts. The Committee would
then commit to various terms during contract negotiations.
Assistant Public Works Director Dowdy stated that the TPU Board will
have to move in mid-2014 to approve the fixed terms for their
wholesale water customers. At a meeting with TPU, TPU asked all of
their wholesale customers to review the draft terms and provide
feedback to be presented to the TPU board. Dowdy explained that the
City will have a permanent contract with TPU and will have the ability
to purchase additional blocks of water. Dowdy noted that in the draft
letter to TPU, staff has requested that the same terms, as drafted by
TPU, be applied to the City’s permanent contract, minus the System
Development Charges (SDCs) which the City has already paid.
The Committee, Mayor Lewis and staff reviewed the draft letter to
TPU and draft Market Wholesale Terms handout. Mayor Lewis stated
that the Legal Department will review any future agreement, in
response to a question asked by Vice-Chair Peloza.
The Committee concurred with the staff recommendations.
D. Capital Project Status Report (Gaub)
Item 4 – EM1302 – Hidden Valley Vista Emergency Storm
Repair: Vice-Chair Peloza shared photographs of the project site with
the Committee and staff.
Assistant City Engineer Gaub answered questions asked by Vice-
Chair Peloza and Member Osborne regarding the location of the
outfall of the storm line.
Item 12 – CP0912 – Citywide Guardrail Improvements: Assistant City
Engineer Gaub stated that the grant received was just for funding
construction and the project’s design work was funded by City funds,
in response to a question asked by Chairman Wagner.
Items 13 & 17 – CP1207 – D Street NE and CP1122 – 30th Street NE
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PW.1 Page 20 of 157
Utility Improvement projects: Following questions asked by Member
Osborne, Assistant City Engineer Gaub explained that the concrete
and asbestos pipes in the project areas can not be located because
they are not metal and some of the pipes are not where they were
believed to be.
Assistant City Engineer Gaub stated that potholes are being done in
advance on 30th Street NE so some of the utility issues can be
resolved during the design work.
Items 19 & 20 – Auburn Way South Corridor Projects: Mayor Lewis
responded to a question asked by Chairman Wagner regarding the
outcome of the City’s meeting with the Muckleshoot Indian Tribe
(MIT).
Assistant Engineering Director Sweeting confirmed that he has been
in communication with the MIT and the State and is drafting a letter
regarding a possible signal at Fir Street, in response to a question
asked by Chairman Wagner.
Chairman Wagner spoke about the possibility of having a meeting
regarding the SR 164 route plan.
Item 31 – C222A – 277th Auburn Way North to Green River
Bridge: Assistant City Engineer Gaub stated that $1M has been
secured through an agreement with the developer as well as a
Federal grant for design and Right-of-Way phases and a $4M TIB
grant was received last week for construction, in response to a
question asked by Member Osborne. Assistant City Engineer Gaub
stated that staff is working on coordinating with the City of Kent, King
County and the developer on the project design.
Chairman Wagner asked if the project schedule may be moved
forward a year. Assistant City Engineer Gaub stated that due to the
environmental impacts the project schedule is already aggressive and
it is not realistic to accelerate it further due to the environmental
agencies involved in the permitting.
Item 36 – CP1224 – 2013 Local Street Reconstruction: Vice-Chair
Peloza asked about the status of H Street NE. Assistant City Engineer
Gaub said that the most recent issue was a broken side sewer that
had to be repaired which generated additional pavement work on H
Street NE, just north of 5th Street.
All of the utility poles on H Street NE have been relocated and the
contractor is now working on completing the sidewalks and driveway
cuts.
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PW.1 Page 21 of 157
The Committee, Mayor Lewis and staff discussed the lessons learned
while working on H Street NE.
Assistant Engineering Director Sweeting reported that PSE typically
installs street lights within 4 – 6 weeks of the City’s requests,
depending on the weather.
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Vice-Chair Peloza asked that an estimated date of completion be
included on the report. Assistant City Engineer Gaub stated that she
will provide an estimated completion date when possible.
F. Action Tracking Matrix (Dowdy)
Items B &C: Chairman Wagner asked the System Development
Charges and the Cost of Service Analysis to be scheduled to be
discussed at different meetings, with SDCs discussed first.
Vice-Chair Peloza asked that the matrix be formatted similar to the
Capital Project Status Report.
Item J – Amberview Apartment Odor Complaint: Vice-Chair Peloza
asked for the status of the investigation. Utilities Engineer Repp stated
that staff has been investigating the sewer line near the
apartments. Repp explained the preliminary staff findings about the
cause of the odor. Utilities Engineer Repp stated that staff is
examining whether or not a hydraulic jump is occurring in the line and
if it is, is there a way to change the configuration of the line to force
the jump to occur in a manhole away from the apartment
complex. Staff is also looking at odor control devices for manholes.
Utilities Engineer Repp said that in the current Comprehensive Sewer
Plan there is no level of service (LOS) for odor and staff and the
consultant will be working to include it in the update.
Chairman Wagner spoke about investigating the new manhole
technology and including multiple LOS items for manholes in the
Comprehensive Sewer Plan.
Utilities Engineer Repp spoke about the odor control conducted at the
sewer pump stations.
Utilities Engineer Repp answered questions asked by Chairman
Wagner regarding the odors that used to be produced by the siphons
under the river.
V. ADJOURNMENT
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PW.1 Page 22 of 157
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:42 p.m.
Approved this 16th day of December, 2013.
Page 8 of 8
PW.1 Page 23 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 2, 2013 Minutes
Date:
December 9, 2013
Department:
Finance
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:December 16, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 24 of 157
Finance Committee
December 2, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex
located at One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales and Member John
Holman were present.
Officials and staff members present included: Mayor Peter B. Lewis,
Parks, Arts and Recreation Director Daryl Faber, Finance Director
Shelley Coleman, City Attorney Daniel B. Heid, Assistant Director of
Public Works Dennis Dowdy, Principal Planner Jeff Dixon, Innovation
and Technology Director Ron Tiedeman, Interim Director of Planning
and Community Development Jeff Tate, and City Clerk Danielle
Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Revised Resolution No. 5011 was distributed at the meeting and
Resolution No. 4913 was moved from a discussion item to an action
item under Resolutions.
II. CONSENT AGENDA
A. November 18, 2013 Minutes
Vice Chair Wales moved and Member Holman seconded to approve
the November 18, 2013 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 426246 through 426448 in the amount of
$2,228,919.51 and one wire transfer in the amount of $546.00 and
dated December 2, 2013.
Page 1 of 6
FN.1 Page 25 of 157
Committee members reviewed claims and payroll vouchers and briefly
discussed claims voucher numbers 426325 and 426376.
Vice Chair Wales moved and Member Holman seconded to approve
the claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534256 through 534329 in the amount of
$386,209.32 electronic deposit transmissions in the amount of
$1,325,225.31 for a grand total of $1,711,434.63 for the period
covering November 14, 2013 to November 27, 2013.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6474 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as Amended by Ordinance No. 6456 Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and
Authorizing Amendment to the City of Auburn 2013-2014 Budget as
Set Forth in Schedule “A” and Schedule “B”
Finance Director Coleman presented Ordinance No. 6474, the mid-
term correction to the biennial budget and the first budget amendment
for 2014.
Updates to the Ordinance since the last Finance Committee meeting
include: adjustments to the General Fund beginning fund balance, $1
million for Sewer-Metro wastewater revenues and payments to King
County, $195,195.00 for purchase of public works project
management software, $186,000.00 in grant funding from the
Washington State Department of Ecology, park property purchase,
police vehicle purchase, golf course operations and debt service
moved from the enterprise fund to general governmental operations, a
new Worker's Compensation Self-insurance Fund is created, and $6.0
million in funding for the construction of the Auburn Community Center
is budgeted augmented by $3.0 million in state funding.
Finance Director Coleman distributed a Project Budget Detail for the
Auburn Community Center Project CP0925. The total estimated
construction/development costs are $8,923.850.00. Funding sources
include a $3 million grant from the State of Washington,
$1,500,000.00 from the sale of the downtown catalyst block,
$1,075,000.00 from the sale of Annex Suite 380, $1,459,219.00 from
REET 1, $744,697.00 from the Sound Transit parking garage return of
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FN.1 Page 26 of 157
parking stalls, and $1,221,084.00 from the Cumulative Reserve Fund.
Mayor Lewis stated the Les Gove Community Campus Committee
requested that staff identify funds for the project and present the
information in the form of a resolution to the Council.
Vice Chair Wales stated the information on the Community Center
funding was presented at the last Planning and Community
Development Committee meeting. She also stated she believes
the project is on a fast track because the project needs to be started
this spring to ensure the state grant of $3 million is not lost.
Finance Director Coleman reported the City has already spent $1.2
million on project development costs.
Chair Partridge stated he had not seen any new information on the
project since the special meeting of the Council this past summer.
In response to a question from Vice Chair Wales, Finance Director
Coleman stated that the governmental debt service fund includes
payments for library, local revitalization promenade project, and the
Annex building.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Ordinance No. 6474 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. RESOLUTIONS
A. Resolution No. 4913 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
identifying the City Council’s desire to move forward with funding
preparations for the City of Auburn Community Center
Finance Director Coleman presented Resolution No. 4913, which
expresses the Council's desire to move forward with funding for the
Community Center.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4913 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolution No. 5009 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an agreement for
services between the City of Auburn and the Auburn Area Chamber of
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FN.1 Page 27 of 157
Commerce to operate a visitor information center, promote tourism
awareness within the City and to provide services associated with
supporting the City’s economic development efforts
Finance Director Coleman presented Resolution No. 5009, which
authorizes the annual contract with the Auburn Area Chamber of
Commerce for operation of the visitor information center, promote
tourism, and provide services associated with economic
development. There is no change in the contract from 2013.
There was a brief discussion regarding the history of the relationship
between the City and the Chamber over the years and how it might
change in the future.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 5009 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Resolution No. 5011 (Dowdy)
A Resolution of the City of Auburn, Washington, declaring certain
items of property as surplus and authorizing their disposal
Assistant Director of Public Works Dowdy presented Resolution No.
5011, which declares a 2002 Ford pickup as surplus. The vehicle had
over 93,000 miles and has been replaced.
A revised Resolution No. 5011 was distributed at the meeting to
remove the list of inventory parts that are not ready at this time to be
surplused.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 5011 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
V. DISCUSSION ITEMS
A. Ordinance No. 6488 (Dixon)
An Ordinance of the City Council of the City of Auburn, Washington
amending sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of
the Auburn City Code relating to School Impacts Fees
Principal Planner Jeff Dixon presented Ordinance No. 6488, which is
the annual update of the school impact fees provided for under
Chapter 19.02 of the Auburn City Code. The Auburn City Code
provides that on at least an annual basis, the City Council shall review
the information (Capital Facilities Plan and data) submitted by the
Districts.
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FN.1 Page 28 of 157
The four school districts within Auburn include: Auburn School
District, Dieringer School District, Kent School District, and Federal
Way School District.
Committee members reviewed a table reflecting the school impact
fees proposed for multi-family and single family construction.
Mr. Dixon reported the Auburn School District is proposing a fee
increase for multi-family and a decrease in the single family rate.
Dieringer and Kent School Districts are requesting fee increases for
both categories of dwelling units. Federal Way has requested the
impact fees remain the same. Staff recommends setting the
Dieringer School District impact fees the same rate established by
Pierce County.
Ordinance No. 6488 was discussed by the Planning and Community
Development Committee on November 25, 2013, and will be
reviewed by the Planning and Community Development Committee on
December 9, 2013.
B. Resolution No. 5006 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and ID Consulting Solutions, LLC for wireless access point
services
Innovation and Technology Director Tiedeman presented Resolution
No. 5006. The Resolution approves a professional services contract
with ID Consulting Solutions for fiber and wireless infrastructure
installation. The scope of services include the installation of wireless
access points between the Muckleshoot Casino and City Hall.
C. Resolution No. 5014 (Tate)
A Resolution of the City Council of the City of Auburn Washington
related to downtown redevelopment; authorizing the Mayor to extend
the term of a Memorandum of Agreement with Ceradimm, LLC and
the term of an option to purchase real property with Ceradimm, LLC,
both approved by adoption of Resolution 4675, and to extend the term
of an Exclusive Lease or Sale Listing Agreement with Coldwell Banker
Danforth and Associates until December 31, 2015
Interim Planning and Development Director Tate presented Resolution
No. 5014. Resolution No. 5014 authorizes the Mayor to extend the
term of existing agreements with Ceradimm LLC and Coldwell Banker
Danforth and Associates until December 31, 2015.
There are three applicable agreements. The agreements were
entered into to promote development in the downtown area.
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FN.1 Page 29 of 157
The Planning and Community Development Committee recommended
approval of the Resolution and agreements at their last meeting.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:25 p.m.
APPROVED this _____ day of December, 2013.
__________________________ __________________________
John Partridge, Chair Danielle Daskam, City Clerk
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FN.1 Page 30 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 2, 2013 Regular Meeting
Date:
December 10, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:December 16, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 31 of 157
City Council Meeting
December 2, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, John Partridge, Largo Wales, Wayne Osborne, and John
Holman.
Department directors and staff members present: Assistant Director of
Public Works Dennis Dowdy, Assistant Director of Planning and
Development Jeff Tate, City Attorney Daniel B. Heid, Economic
Development Manager Doug Lein, Police Commander Mark Caillier,
Finance Director Shelley Coleman, Innovation and Technology
Director Ron Tiedeman, Parks, Arts and Recreation Director Daryl
Faber and Deputy City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
There was no announcement, appointment or presentation.
D. Agenda Modifications
It was clarified that the Finance Committee moved Resolution No.
5011 forward to the Council.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
There was no public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Roger Flygare, 140 South 294th Place, Federal Way
Mr. Flygare thanked those who were involved in consideration of Joint
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CA.A Page 32 of 157
Vietnam War Memorial. He spoke in favor of the Memorial.
Jesse Jose, 6421 Nathan Avenue SE, Auburn
Mr. Jose thanked Deputy Mayor Nancy Backus and Mayor Pete
Lewis for their work related to the Vietnam War Memorial. Mr. Jose
stated the American flag is the only flag that should be flown at
Veterans Memorial Park and placing the Joint Vietnam Veterans
Memorial at Les Gove Park is a good compromise. He hopes the
veterans will unite.
Tai Nguyen 14210 15th Place W, Lynnwood
Mr. Nguyen is a board member of the Vietnamese
American Community of King and Snohomish County. He thanked the
Council for considering a Joint War Memorial. He said the Memorial
will emphasize the help the United States gave to the people of South
Vietnam. He thanked the Council for considering the project.
Khara Nixon, 410 8th St SW, Auburn
Ms. Nixon stated the company she works for, Best Western
Peppertree Inn, relies on the work the Auburn Area Chamber of
Commerce provides in tourism promotion. She requested the Council
support the contract with the Chamber to promote tourism.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met
November 25, 2013. The Committee discussed and
tabled Ordinance No. 6466 relating to inattentive drivers. The
Committee also discussed the request for proposals for photo
enforcement, Resolution No. 5012 and Ordinance No. 6474. The
Committee also received briefings on the street sweeping schedule
and the Auburn Valley Humane Society. The next regular meeting of
the Municipal Services Committee is scheduled for December 9, 2013
at 3:30.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met November 25, 2013. The Committee considered
Resolution No. 5012, Ordinance No. 6465 and Ordinance No. 6489.
The Committee also discussed Ordinance No. 6474, Ordinance No.
6488, Resolution No. 4913, Resolution No. 5001, Resolution
No. 5004 and the Comprehensive Downtown Parking Management
Program. The next regular meeting of the Planning and Community
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CA.A Page 33 of 157
Development Committee is scheduled for December 9, 2013 at 5:00
p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee approved award of Public Works
Project CP1222 - Citywide Traffic Signal Safety Improvements, Public
Works On-call Agreements, final pay estimate and acceptance of
Public Works Project EM0902 - Auburn Valley Drive-in Site
Restoration, Resolution No. 5001 and Resolution No. 5004.
The Committee also discussed Resolution No. 4913, Resolution
No. 5011, water rights, capital projects and significant projects being
completed by outside entities. The next regular meeting of the Public
Works Committee is scheduled for December 16, 2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of
approximately $2.2 million and payroll vouchers in the amount of
approximately $1.7 million. The Committee also forwarded to full
Council for consideration Ordinance No. 6474, Resolution No. 4913,
Resolution No. 5009 and Resolution No. 5011. The Committee also
discussed Ordinance No. 6488, Resolution No. 5006 and
Resolution No. 5014. The next regular meeting of the Finance
Committee is scheduled for December 16, 2013.
E. Les Gove Community Campus
The next regular meeting of the Les Gove Community Campus
Committee has been rescheduled to meet on December 4, 2013 at
5:00 p.m.
F. Council Operations Committee
Deputy Mayor Backus reported the Council Operations Committee
met this evening at 5:00. The Committee discussed Standing Council
Committee assignments. The Committee developed two potential
options that will be brought forward for full Council consideration at the
December 16, 2013 Council meeting. The Committee may require
a special meeting on December 12, 2013 to reconsider Standing
Committee assignments. The next regular meeting of the Council
Operations Committee is scheduled for January 6, 2014 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
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CA.A Page 34 of 157
A. November 18, 2013 Regular Meeting Minutes
B. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 426246 through 426448 in the amount of
$2,228,919.51 and one wire transfer in the amount of $546.00 and
dated December 2, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534256 through 534329 in the amount of
$386,209.32 electronic deposit transmissions in the amount of
$1,325,225.31 for a grand total of $1,711,434.63 for the period
covering November 14, 2013 to November 27, 2013.
D. Annual On-Call Agreements (Wagner/Dowdy)
City Council approve the Annual On-Call Professional Service
Agreements and Amendments for 2014
E. Public Works Project No. EM0902 (Wagner/Dowdy)
Approve Final Pay Estimate No. 2 to Small Works Contract No. 13-13
in the amount of $14,692.78 and accept Construction of Project No.
EM0902, Auburn Valley Drive-In Site Restoration
F. Public Works Project No. CP1222 (Wagner/Dowdy)
Permission to award Contract No. 13-15 to Valley Electric Co. on their
low bid of $351,662.00 for Project No. CP1222, Citywide Traffic Signal
Safety Improvements
Deputy Mayor Backus moved and Councilmember Wagner seconded
to approve the Consent Agenda.
The Consent Agenda includes minutes, claims and payroll vouchers,
public works projects, and contracts.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6465 (Backus/Faber)
An Ordinance of the City Council of the City of Auburn, Washington
adding Chapter 2.22 to the Auburn City Code relating to parks
Deputy Mayor Backus moved and Councilmember Holman seconded
to introduce and adopt Ordinance No. 6465.
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CA.A Page 35 of 157
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6481 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Ordinance No. 6472, and Ordinance No. 6473, authorizing
amendment to the City of Auburn 2013-2014 budget as set forth in
Schedule "A" and Schedule "B"
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Ordinance No. 6481.
Councilmember Partridge stated Ordinance No. 6481 is the fifth
budget amendment for 2013.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6474 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as Amended by Ordinance No. 6456 Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and
Authorizing Amendment to the City of Auburn 2013-2014 Budget as
Set Forth in Schedule “A” and Schedule “B”
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Ordinance No. 6474.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Ordinance No. 6489 (Backus/Tate)
An Ordinance of the City Council of the City of Auburn, Washington,
relating to Planning; adopting Comprehensive Plan Map and Text
Amendments pursuant to the provisions of RCW Chapter 36.70A
Deputy Mayor Backus moved and Councilmember Holman seconded
to introduce and adopt Ordinance No. 6489.
Deputy Mayor Backus stated Ordinance No. 6489 incorporates
Capital Facilities Plans for the City or Auburn and the Federal Way,
Kent, Dieringer and Auburn School Districts, and includes
Comprehensive Plan map and text amendments.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 4913 (Partridge/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
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CA.A Page 36 of 157
identifying the City Council’s desire to move forward with funding
preparations for the City of Auburn Community Center
Councilmember Partridge yielded movement of Resolution No. 4913
to Councilmember Wagner.
Councilmember Wagner moved and Councilmember Partridge
seconded to adopt Resolution No. 4913.
Councilmember Wagner stated Resolution No. 4913 defines the intent
of the City Council. The funding for the project is included
in Ordinance No. 6474.
Mayor Lewis noted the first study regarding a community center was
started around 1980.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5001 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Public Way Agreement between
the City of Auburn and Level 3 Communications LLC
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 5001.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 5004 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing to consider the vacation of the alley between
South Division Street and A Street SE, South of East Main Street,
within the City of Auburn, Washington
Councilmember Wagner moved and Councilmember Peloza
seconded to introduce and adopt Resolution No. 5004.
Councilmember Wagner noted the City will still hold the easement for
the utilities.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 5006 (Peloza/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and ID Consulting Solutions, LLC for wireless access point
services
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 5006.
Page 6 of 10
CA.A Page 37 of 157
Councilmember Peloza stated Resolution No. 5006 will enhance
wireless solutions for City and Police communications.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 5009 (Partridge/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an agreement for
services between the City of Auburn and the Auburn Area Chamber of
Commerce to operate a visitor information center, promote tourism
awareness within the City and to provide services associated with
supporting the City’s economic development efforts
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 5009.
Councilmember Partridge thanked Auburn Area Chamber of
Commerce Chief Executive Officer Nancy Wyatt for her efforts and
work related to tourism promotion and economic development for the
City of Auburn.
MOTION CARRIED UNANIMOUSLY. 7-0
F. Resolution No. 5011 (Wagner/Dowdy)
A Resolution of the City of Auburn, Washington, declaring certain
items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 5011.
MOTION CARRIED UNANIMOUSLY. 7-0
G. Resolution No. 5012 (Backus/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
approving the request for placement of a Joint Vietnam Veterans
Memorial to be located in Les Gove Park
(For clarification of these minutes, Mayor Lewis moved Resolution No.
5012 to the first action item on the agenda.)
Deputy Mayor Backus stated when Resolution No. 5012 came before
the Planning and Community Development Committee last week there
was standing room only at the meeting. Concern was expressed
regarding placing the Memorial in Les Gove Park was less than the
Memorial deserved. Les Gove Park is the City's main park. Deputy
Mayor Backus stated there will be a community center at Les Gove
Park in the future, and she would like to see a memorial park at Les
Gove Park also. She believes the Joint Vietnam War Memorial will be
a great start. It was noted that, in the English translation, the United
Page 7 of 10
CA.A Page 38 of 157
States will be listed first on the Memorial.
Mayor Lewis called for a five minute recess at 7:49 p.m.
At 7:53 p.m. Mayor Lewis reconvened the regular meeting.
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Resolution No. 5012.
Councilmember Wales stated veterans are veterans and she believes
the Joint Vietnam Veterans Memorial should be in Veterans Memorial
Park; however, she stated the compromise is acceptable.
Councilmember Peloza stated as a member of the Veterans of
Foreign Wars, he is pleased with the comprise.
MOTION CARRIED UNANIMOUSLY. 7-0
H. Resolution No. 5014 (Backus/Tate)
A Resolution of the City Council of the City of Auburn Washington
related to downtown redevelopment; authorizing the Mayor to extend
the term of a Memorandum of Agreement with Ceradimm, LLC and
the term of an option to purchase real property with Ceradimm, LLC,
both approved by adoption of Resolution 4675, and to extend the term
of an Exclusive Lease or Sale Listing Agreement with Coldwell Banker
Danforth and Associates until December 31, 2015
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Resolution No. 5014.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported she attended the Muckleshoot Tribe
Global meeting, the Sound Cities Networking Dinner, a memorial
service for Ray Sherman, and the Pioneer Elementary pep rally for the
Stanley Security Safer Schools grant competition.
Councilmember Wagner reported on his attendance at the Auburn
Muckleshoot Tribe Global meeting, the Sound Cities Association
Annual Meeting and the Pierce County Regional Council meeting.
Councilmember Wales reported she attended the Sound Cities
Page 8 of 10
CA.A Page 39 of 157
Association meeting and the Pierce County Regional Council
meeting. She also reported she was appointed to the King County
Board of Health and the Environmental Issues Committee.
Councilmember Holman reported he attended the Auburn Information
Systems GIS Day activities, the ground breaking at Green River
Community College for the Student Life Building, the Sound Cities
Networking dinner, and he participated in the branding exercise
for Green River Community College. Councilmember Holman
reported he was appointed for a second term to the Growth
Management Board and the Economic Development Board of King
County.
Councilmember Peloza provided the Council with the history and
information on the future for the Auburn Municipal Airport. He
reported he attended the Muckleshoot Tribe Global meeting and the
Sound Cities Association meeting. He reported he was appointed to
the Sound Cities Regional Policy Committee.
Councilmember Osborne reported he attended the Regional Transit
Committee meeting where he was appointed to a voting position on
the committee.
Councilmember Partridge gave no report.
B. From the Mayor
Mayor Lewis stated the Auburn City Councilmembers are very
active on both local and national committees. The Councilmembers
are considered part time, however, they put in numerous hours and a
great deal of effort on behalf of the City of Auburn. He thanked them
for their dedication and hard work for the City.
Mayor Lewis stated he is looking forward to increasing the partnership
with the Muckleshoot Tribe. He is also working with Valley Cities
regarding the Gateway Project.
Mayor Lewis thanked the Council for their work on the Community
Center and the Joint Vietnam War Memorial.
X. EXECUTIVE SESSION
At 9:00 p.m., Mayor Lewis recessed the meeting to executive session for
approximately five minutes to discuss pending/potential litigation pursuant
to RCW 42.30.110(1)(i).
Department directors and staff required for the executive session included:
City Attorney Daniel B. Heid and Assistant Director of Public Works
Dowdy.
Page 9 of 10
CA.A Page 40 of 157
At 9:03 p.m. Mayor Lewis reconvened the regular meeting.
Councilmember Wagner moved and Councilmember Peloza seconded to
adopt Resolution No. 5015.
Resolution No. 5015
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a settlement agreement
between the City of Auburn and Donovan Brothers Commercial
Construction for Traffic Impact Fee Credits
Councilmember Wagner stated the credits are for traffic improvements that
were at the expense of the developer.
MOTION CARRIED UNANIMOUSLY. 7-0
XI. ADJOURNMENT
There being no further business to come before the City Council, the
meeting adjourned at 9:05 p.m.
APPROVED this 16th day of December, 2013.
_________________________ ______________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
Page 10 of 10
CA.A Page 41 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
December 9, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
Claims voucher numbers 426449 through 426640 in the amount of $4,685,703.87
and three wire transfers in the amount of $41,666.00 and dated December 16, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:December 16, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 42 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
December 9, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Payroll check numbers 534330 through 534369 in the amount of $888,081.31 and
electronic deposit transmissions in the amount of $1,288,364.96 for a grand total of
$2,176,446.27 for the period covering November 28, 2013 to December 11, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:December 16, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 43 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. EM1302
Date:
December 10, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 1 to Contract No. 13-16 in the amount of
$136,831.42 and accept construction of the Emergency Public Works Project No.
EM1302, Hidden Valley Vista Storm Outfall-Emergency Replacement.
Background Summary:
This emergency project consisted of furnishing and installing more than 900 linear feet
of High Density Polyethylene (HDPE) pipe on grade down a steep, heavily vegetated
hillside. The work also included the installation of one storm drain manhole, flow energy
dissipating structure, decommissioning of the existing drainage system, and restoring
the site after construction.
This project was necessary because the existing drainage system had failed and had
the potential to contribute to the instability of the hillside.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:December 16, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 44 of 157
Project No: EM1302Project Title:
Project Manager: Matthew Larson
Project Initiation
Initiation Date: 7/1/2013 Mid Year
Contract Executed: 8/29/2013 Contract Award
Change Order Approval
Contract Final Acceptance
Funding Prior Years 20132014 Future Years Total
432 Storm Fund 300,000300,000
Total0300,00000300,000
Activity Prior Years 20132014 Future Years Total
City Engineering Costs37,80937,809
Consultant Engineering Costs5,3605,360
Construction Contract Total136,831 136,831
Total0180,00000180,000
Prior Years 20132014 Future Years Total
*432 Funds Budgeted ( )0(300,000)00(300,000)
432FdNdd 0 180000 0 0 180000
Estimated Cost (Funds Needed)
102 Arterial Street Budget Status
BUDGET STATUS SHEET
Hidden Valley Vista Storm Outfall-Emergency Replacement
Date: December 4 , 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
432 Funds Needed 0 180,000 0 0 180,000
*432 Fund Project Contingency ( )0 (120,000)00(120,000)
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
H:\PROJ\EM1302 -Hidden Valley Vista Storm Outfall-Emergency Replacement\3.00 Project
Management\Budget\Budget Status Sheet.docx.xls 1CA.D Page 45 of 157
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CA.D Page 49 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1301
Date:
December 11, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1301, 2013
Citywide Sidewalk Repair Project.
Background Summary:
The 2013 Citywide Sidewalk Repair Project will repair 1582 square yards of damaged
sidewalks with an emphasis on fixing potential tripping hazards. This will be
accomplished by removing and replacing damaged concrete sidewalk panels, replacing
11 curb ramps that do not comply with the Americans with Disabilities Act (ADA), and
grinding down tripping hazards in the walking path that are greater than ¼ inch in height.
Construction of this project (CP1301) is anticipated to start in January 2014 and be
completed in March 2014.
The funding for this project is from the 328 Capital Improvement Fund. The budget for
this project is $260,000.00.
A budget contingency of $9,300.00 remains in the 328 Capital Improvement Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:December 16, 2013 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 50 of 157
Project No: CP1301Project Title:
Project Manager: Jai Carter
Initiation/Consultant Agreement
Initiation Date: __December 3, 2012___ Permission to Advertise
Advertisement Date: _______________ Contract Award
Award Date: _____________________ Change Order Approval
Contract Final Acceptance
Funding20122013 Future Years Total
328 Fund - Capital Improvement Fund*0260,0000260,000
Total 0260,0000260,000
*Funds will be carried forward into 2013.
BUDGET STATUS SHEET
2013 Sidewalk Repair Project
Date: December 16, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Activity20122013 Future Years Total
Design Engineering - City Costs**01,50001,500
Construction Estimate 0222,0000222,000
Project Contingency (10%)022,200022,200
Construction Engineering - City Costs**05,00005,000
Total 0250,7000250,700
**City staff costs for design and construction are not charged against the project budget and are not shown here.
20122013 Future Years Total
***328 Funds Budgeted ( )0(260,000)0(260,000)
328 Funds Needed 0250,7000250,700
***328 Fund Project Contingency ( )0(9,300)0(9,300)
328 Funds Required 0000
*** ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
328 Local Street Budget Status
1 of 1CA.E Page 51 of 157
CA.E Page 52 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1323
Date:
December 11, 2013
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Amendment No. AG-C-428 with
Jacobs Engineering Group, Inc. for engineering services for Project No. CP1323, 2014
Local Street Pavement Reconstruction project.
Background Summary:
The 2014 Local Street Pavement Reconstruction Project will reconstruct 0.7 miles of
local streets and storm drainage improvements will also be constructed on the project
streets to address local storm drainage issues (shown on the attached map) as part of
the 2014 Save Our Streets (SOS) program. This work is funded by the 103 (Local
Street) Fund.
This project will also replace approximately 2410 feet of deteriorated and undersized
water mains, and replace approximately 720 feet of sanitary sewer line as shown on the
attached map. This work will be funded by the 430 (Water) Fund and 431 (Sanitary
Sewer) Fund respectively.
In addition, the project’s consultant will design an optional street for reconstruction that
is 0.1 mile of local roadway and replaces 484 feet of water main. This street may be
constructed in 2014 depending on available funds. This design is funded by the 103
(Local Street) Fund, and by the 430 (Water) Fund.
City staff previously selected Jacobs Engineering Group, Inc. in 2013 to provide design
services for the Local Street Reconstruction Program for up to 5 years at the City’s
discretion. The Not-to-be-Exceeded amount for this amendment is $285,000 to complete
the 2014 Local Street Reconstruction Project design.
Construction of this project (CP1323) is anticipated to start in June 2014. This project is
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 53 of 157
within the budget available in the 103 (Local Street Pavement Preservation) Fund and in
the 431 (Sanitary Sewer) Fund for Street Utility Improvements.
A budget adjustment of $297,100 from the 430 (Water) Fund will be required to fund the
construction of this project. A budget contingency of $351,838 remains in the 103 (SOS
Program) Fund, and will be used for overlay and patching of streets in a separate
contract. In addition a budget contingency of $230,225 remains in the 431 (Sanitary
Sewer) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:December 16, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 54 of 157
2014 LOCAL STREET RECONSTRUCTION PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
CP1323 – 2014 Local Street Reconstruction Project
City of Auburn
Scope for Design, Survey, and Environmental Support Services -
Summary
This Scope of Work is for the 2014 Local Street Reconstruction Project. This scope includes survey and
base mapping; preliminary engineering; preliminary geotechnical investigations; environmental
documentation and permitting; and final design (including plans, specifications, and estimates).
Project Description
The City’s 2014 Local Street Reconstruction Project will rebuild 0.7 miles of local roadways and
improve drainage on those streets; design an option street that is 0.1 miles of local roadway and
replaces 484 feet of water main, and may be constructed depending on available funds; replace
approximately 2,410 feet of water main, water service connections and hydrants; and install
approximately 720 feet of sanitary sewer. The project will address needs on several local streets in the
City of Auburn as shown on the attached map.
Project Management
This task will be continuous throughout the project duration, which is assumed to be approximately 6
months. It will include the work necessary to set up and plan the entire project and establish project-
specific procedures, including communication; overall project coordination with the City and project
team; and project closeout.
Survey and Mapping
This task involves data collection and review, as well as, field surveying within the project limits.
Surveyors will collect existing topographic features and produce a project basemap and Digital Terrain
Model (DTM) to be used in design.
Geotechnical Engineering
This scope of work covers geotechnical engineering services needed to support development of
contract documents for the construction of new pavement, utilities, stormwater collection and
conveyance systems, and other roadway improvements associated with the Local Street
Reconstruction Project.
Optional Environmental Support Services
The purpose of the Optional Environmental Support Task is to provide support to City Staff for
processing any Environmental permitting that may arise during the design of the project, as requested
by the City. The Consultant will support the City with documentation, Temporary Erosion and
Sediment Control plans, and production of a description of the project for a Storm Water Pollution
Prevention Plan, as needed.
Contract Documents and Cost Estimates
The Consultant will prepare construction preliminary and final contract documents (Construction
Plans, Specifications and cost estimate) and submit them at the 15%, 50% and 95% completion levels for
CA.F Page 55 of 157
2014 LOCAL STREET RECONSTRUCTION PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
City review and comment. The final Contract Plans will include all complete drawings with the
Consultant’s engineering stamp, date and signature. The Contract Special Provisions document will be
complete with the Consultant’s engineering stamp, date and signature. The Consultant shall also
prepare a final Engineer’s Estimate of probable construction cost. Specific attention will be placed on
the Geometric design of the roadway as compared to existing conditions where the Consultant will
identify any areas of concern. Additionally, the Consultant will support the City’s public outreach
efforts by producing meeting materials and displays as requested by the City.
Optional Construction Support Services
At the request of the City the Consultant will provide assistance to the City during the advertisement
and award of the project and during the construction phase as follows:
· Response to Technical Bidder questions
· Response to Contractor Requests for Information (Technical)
· Prepare revised design and plan sheets for Change Order requests by City
Project Closeout Services
The Consultant will provide assistance to the City during the project closeout by preparing record as-
built drawings and archiving Electronic data for the City’s files.
Primary Consultant Services = $267,600
Optional Consultant Services = $17,400
Total Consultant Services = $285,000
CA.F Page 56 of 157
Project No: CP1323 Project Title:
Project Manager: Jai Carter
Initiation/Consultant Agreement
Initiation Date: _September 16, 2013_ Permission to Advertise Date: 12/04/13
Advertisement Date: _____________ Contract Award
Award Date: ___________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20132014Total
103 Fund - Local Street 505,0001,900,0002,405,000
430 Fund - Water (Street Utility Improvements)250,000250,000
431 Fund - Sanitary Sewer (Street Utility Improvements)500,000500,000
Total 0505,0002,650,0003,155,000
Activity Prior Years 20132014Total
Design Engineering - City Costs*10,00010,000
Design Engineering - Consultant Costs 285,000285,000
Construction Estimate**2,304,5002,304,500
Project Contingency (10%)230,450230,450
Construction Engineering - City Costs*20,00020,000
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
2014 Local Street Pavement Reconstruction Project
The "Future Years" column indicates the projected amount to be requested in future budgets.
Construction Engineering - Consultant Costs 20,00020,000
Total 002,869,9502,869,950
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
**(#) Construction Estimate does not include construction of 3rd Street NE
Prior Years 20132014Total
***103 Funds Budgeted ( )0(505,000)(1,900,000)(2,405,000)
103 Funds Needed 002,053,1622,053,162
**103 Fund Project Contingency ( )0 (505,000)0(351,838)
103 Funds Required 00153,1620
Prior Years 20132014Total
***430 Funds Budgeted ( )00(250,000)(250,000)
430 Funds Needed 00547,012547,012
**430 Fund Project Contingency ( )0000
430 Funds Required 00297,012297,012
Prior Years 20132014Total
***431 Funds Budgeted ( )00(500,000)(500,000)
431 Funds Needed 00269,775269,775
**431 Fund Project Contingency ( )00(230,225)(230,225)
431 Funds Required 0000
*** ( # ) in the Budget Status Sections indicates Money the City has available.
103 Local Street Budget Status
431 Sanitary Sewer Budget Status
430 Water Budget Status
1 of 1CA.F Page 57 of 157
CA.F Page 58 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. MS1311
Date:
December 11, 2013
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into a Consultant Agreement AG-C-447 with Fehr
and Peers for engineering services for Project No. MS1311, 2013-2014 Comprehensive
Transportation Plan Update.
Background Summary:
The project will update the Comprehensive Transportation Plan to account for changes
since the previous update was adopted during 2009. This includes updating the analysis
of existing conditions, developing new land-use forecasts and travel demand forecasts.
Identifying future long-range transportation project needs, and plan development and
adoption.
The not-to-be-exceeded amount for this contract is $74,600.00. Funding for this is
included in the engineering professional services budget for 2013 and 2014, see that
attached budget status sheet.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:December 16, 2013 Item Number:CA.G
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2013-2014 COMPREHENSIVE TRANSPORTATION PLAN UPDATE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
MS1311 – 2013-2014 Comprehensive Transportation Plan Update
City of Auburn
Summary Scope for Services
This Scope of Work is for the 2013-2014 Comprehensive Transportation Plan Update. This scope
includes land-use forecasting, transportation demand modeling, and developing preliminary cost
estimates for improvements identified to fix anticipated transportation deficiencies.
Project Description
The project will update elements of the current Comprehensive Transportation Plan to account for
changes to existing conditions which have occurred since 2009, and to account for growth anticipated
to occur between now and the 2025 and 2040 horizon years.
Transportation Demand Modeling
This scope of work covers modeling services needed to support the analysis of future conditions to
develop transportation improvement projects necessary to support forecast volumes. This task includes
the following elements:
1. Develop base year land use estimates (approximately 2012).
2. Update 2012 base year network.
3. Create external-internal, internal-external and external-external trip tables for the PM peak hour
based on PSRC model run.
4. Review and summarize the trip generation and distribution models within the Auburn travel
demand model.
5. Static and dynamic validation of current base year model.
6. Validate base year 2012 model
7. Create year 2025 land use input and model; update roadway network based on Fehr & Peers review
of local TIPs, STIP, and other long range plans.
8. Create year 2040 land use input and model; update roadway network based on Fehr & Peers review
of local TIPs, STIP, and other long range plans.
9. Documentation: Model Development and Validation Report.
Cost Estimates
The Consultant will prepare preliminary cost estimates for the identified improvement projects for
planning purposes.
Optional Items
The following optional tasks could also be included as part of the model update:
1. Optional Work Element A: Transportation Chapter Scoping Workshop
2. Optional Work Element B: Near and Long Term Transportation Funding
3. Optional Work Element C: Future Year Land Use Scenario Testing
4. Optional Work Element D: Future Year Smart Growth Analysis.
5. Optional Work Element E: Staff Training on new Auburn TDF Model
CA.G Page 60 of 157
2014 LOCAL STREET RECONSTRUCTION PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
Primary Consultant Service = $56,100
Optional Consultant Services = $18,500
Total Consultant Services = $74,600
CA.G Page 61 of 157
\\coa.auburn.local\dept\Building\Transportation\03-Transportation Planning\Comprehensive Transportation
Plan\2014 Major Update\MS1311_ BudgetStatusSheet 102413.xls 1 of 1
Project No: MS1311 Project Title:
Project Manager: James Webb
Project Initiation
Initiation Date: December 2, 2013 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2013 2014 Future Years Total
001 Fund - Engineering General Fund 25,000.00 50,000.00 75,000.00
Total 0 25,000.00 50,000.00 0.00 75,000.00
Activity Prior Years 2013 2014 Future Years Total
Plan Update - Consultant Costs 25,000.00 49,600.00 74,600.00
Total 0 25,000.00 49,600.00 0.00 74,600.00
* City staff costs are charged to the Engineering General Fund Budget ansd are not shown here
Prior Years 2013 2014 Future Years Total
001 Funds Budgeted ( )0 -25,000.00 -50,000.00 0.00 -75,000.00
001 Funds Needed 0 25,000.00 49,600.00 0.00 74,600.00
001 Fund Project Contingency ( )0 0.00 -400.00 0.00 -400.00
001 Funds Required 0 0.00 0.00 0.00 0.00
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
2013 Comprehensive Transportation Plan Update
Date: December 2, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
102 Arterial Street Fund Budget Status
CA.G Page 62 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6466
Date:
November 21, 2013
Department:
Administration
Attachments:
Ordinance 6466
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Ordinance 6466 seeks to create a new section 10.12.410 to the Auburn City Code
relating to the traffic violation of inattentive driving. Among the various traffic code
violations included in the City Codes are violations most of which come from state law,
consistent with the uniformity that one would expect among traffic violations as one
person drives from one jurisdiction to another. However, there are times when traffic
violations under state law do not cover instances that might be appropriate for action
within a city. A city is allowed, pursuant to the authorizing statutes in Title 35A and the
Constitution (Article 8 Section 7 of the state constitution) in this regard, it is
advantageous for the City of Auburn to include in its traffic code provisions a violation
that addresses instances when drivers are inattentive, a lesser violation then when a
driver is negligent or reckless. This would give the police a tool that would
accommodate some flexibility where the violation does not necessarily constitute action
that is criminally chargeable but yet should be addressed as a traffic infraction under
City codes.
Reviewed by Council Committees:
Councilmember:Peloza Staff:Heid
Meeting Date:December 16, 2013 Item Number:ORD.A
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ORDINANCE NO. 6 4 6 6
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, CREATING A
NEW SECTION 10 12.410 TO THE AUBURN CITY
CODE RELATING TO INATTENTIVE DRIVING
WHEREAS, the City of Auburn has in its traffic codes, provisions that are
derived from state statute, so that major traffic violations are somewhat uniform
across the state among the various prosecuting jurisdictions; and
WHEREAS, cities, nevertheless, have the discretion and authority to
identify separate violations that relate to their enforcement responsibilities,
including criminal, civil and traffic violations that may be different than and/or
supplementary to state law, and that more specifically address community needs,
and
WHEREAS, currently, state statutes provide provisions prohibiting
negligent driving in the second degree as defined in Section 46.61 525 of the
Revised Code of Washington (RCW), and
WHEREAS, in order to address those instances that may not fully
encompass the conduct intended to be covered by negligent driving in the
second degree, cities can add to their city codes, provisions that address
problematic driver conduct that may not constitute or rise to the level of negligent
driving, and
WHEREAS, it is advantageous for the City of Auburn to have included in
its codes a provision that covers inattentive driving as those terms can be defined
Ordinance No 6466
June 7, 2013
Page 1 of 3
ORD.A Page 64 of 157
to address those types of traffic related violations that would not necessarily
constitute or fall within the scope of negligent driving in the second degree
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows.
Section 1. New Section to City Code. That a new section
10.12.410 of the Auburn City Code be and the same hereby is created to read as
follows-
10.12.410 Inattentive driving.
A. It is unlawful for any person to operate a motor vehicle in an
inattentive manner upon any highway within the city or way open to the
public within the city that is maintained primarily for public use and is
adjacent to any highway.
B. For the purpose of this section, inattentive manner means
the operation of a vehicle in a manner that:
1) Fails to maintain a careful lookout for persons or property in
the direction of travel, or
2) Evidences a lack of-
a) Attentiveness required to safely operate the vehicle:
i) under the prevailing conditions, including, but not
limited to, the nature and condition of the roadway, the weather
conditions, the presence of pedestrians, or the presence of other
traffic; or
ii) caused by the driver directing focus or attention to
something other than driving the motor vehicle, or
b) Attentiveness that would permit the driver of a motor vehicle
to observe anything resting on, or traveling on, or entering the roadway in
time to take appropriate action as circumstances require.
C. For the purposes of this section, the term "highway" is
defined as set forth in RCW 46 04.197 and the term "way open to the
public" is defined as set forth in WAC 200-200-015(8)
D The offense of operating a vehicle in an inattentive manner
shall be considered to be a lesser offense than, but included in the offense
of, negligent driving in the second degree as set forth in RCW 46.61 525
E. A violation of this section shall be a traffic infraction
punishable by a monetary penalty of two hundred fifty dollars ($250 00),
plus all mandatory court costs, fees, and assessments.
Ordinance No. 6466
June 7, 2013
Page 2 of 3
ORD.A Page 65 of 157
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
ATTEST
PETER B LEWIS, MAYOR
Danielle E. Daskam, City Clerk
APPROVE S TO FORM
I
aniel B Heid, City A or ey
Published-
Ordinance No 6466
June 7, 2013
Page 3 of 3
ORD.A Page 66 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6488
Date:
December 10, 2013
Department:
Planning and Development
Attachments:
Agenda Bill
Ordinance No. 6488
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6488.
Background Summary:
See attached Agenda Bill.
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Legal, Planning
Councilmember:Backus Staff:Tate
Meeting Date:December 16, 2013 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 67 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject: ZOA13-0006; Ordinance No. 6488 related to revision
of school district impact fees
Date:
December 4, 2013
Department:
Planning & Development Dept.
Attachments:
Ordinance No. 6488
Table Comparison of Impact Fee
Proposal
Budget Impact:
$
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6488.
Background Summary:
Title 19 (Impact Fees) of the Auburn City Code contains standards and regulations pertaining to the
imposition of impact fees in the City of Auburn. Chapter 19.02 (School Impact Fees) addresses the
establishment, calculation, collection and amendment of school impact fees within the municipal
boundaries of the City of Auburn. The city originally established school impact fees in 1998 by Ordinance
No. 5078. Four school districts occur within the City limits.
Pursuant to Section 19.02.060 (Annual Council Review) of the Auburn City Code, on at least an annual
basis, the Auburn City Council shall review the information submitted by the Districts pursuant to ACC
19.02.050. The review shall be in conjunction with any update of the capital facilities plan element of the
city's comprehensive plan. The City Council may also at this time determine if an adjustment to the
amount of the impact fees is necessary.
The City of Auburn annual Comprehensive Plan Amendment process for 2013 included requests for City
approval of the Capital Facilities Plans of the four districts as follows:
* 2013 - 2019 Auburn School District Capital Facilities Plan;
* 2014-2019 Dieringer School District Capital Facilities Plan;
* 2014 Federal Way School District Capital Facilities Plan; and
* 2013-2014 through 2018-2019 Kent School District Capital Facilities Plan.
These requests were submitted in accordance with the provisions of Section 19.02.050 (Submission of
District Capital Facilities Plan and Data) of the Auburn City Code.
The School Districts’ Capital Facilities Plans are contained in the working notebooks (three ring binders)
for the 2013 Annual Comprehensive Plan Amendments, previously distributed to the City Council.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works Legal Police
Planning Comm. Other Public Works Human Resources
Action:
Committee Approval: Yes No
Council Approval: Yes No Call for Public Hearing ___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until ___/___/____
Councilmember: Backus Staff: Tate
Meeting Date: December 16, 2013 Item Number:
ORD.B Page 68 of 157
Agenda Subject: Ordinance No. 6488
Date: December 4, 2013
Page 2 of 3
Definition
The city’s code section 19.02 contains the city’s regulations governing school impact fees. It provides the
following definition:
"Impact fee" means a payment of money imposed upon development as a condition of development
approval to pay for school facilities needed to serve new growth and development that is reasonably
related to the new development that creates additional demand and need for public facilities, that is a
proportionate share of the cost of the school facilities, and that is used for such facilities that
reasonably benefit the new development.
Related Authority
Other key points of the city’s regulations include:
v The impact fee shall be based on a capital facilities plan adopted by the district and
incorporated by reference by the city as part of the capital facilities element of the city's
comprehensive plan (Chapter 5), adopted pursuant to Chapter 36.70A RCW, for the purpose of
establishing the fee program.
v Separate fees shall be calculated for single-family and multifamily types of dwelling units, and
separate student generation rates must be determined by the district for each type of dwelling
unit.
v The fee shall be calculated on a district-wide basis using the appropriate factors and data
supplied by the district. The fee calculations shall also be made on a district-wide basis to assure
maximum utilization of all available school facilities in the district which meet district standards.
v As a condition of the city's authorization and adoption of a school impact fee ordinance, the city
and the applicable district shall enter into an interlocal agreement governing the operation of the
school impact fee program, and describing the relationship and liabilities of the parties. The
agreement must provide that the district shall hold the city harmless for all damages.
v On an annual basis (by July 1st or on a date agreed to by district and the city and stipulated in
the interlocal agreement), any district for which the city is collecting impact fees shall submit the
Capital facilities plan and supporting information to the city.
v Applicants for single-family and multifamily residential building permits shall pay the total
amount of the impact fees assessed before the building permit is issued, using the impact fee
schedules in effect, unless the fee has been deferred pursuant to City Ordinance No. 6341.
v The impact fee calculation shall be based upon the formula set forth in ACC 19.02.110, “Impact
fee formula”. The formula is the city's determination of the appropriate proportionate share of the
costs of public school capital facilities needed to serve new growth and development to be funded
by school impact fees based on the factors defined in ACC 19.02.020. Based on this formula, the
“Fee Obligation” is the “Total Unfunded Need” x 50% = Fee Calculation.
The Capital Facilities Plans approved by the school boards contain proposed school impact fees for each
of the Districts. The requests for adjustment of the school impact fees are required to be submitted
concurrent with the submittal of the Capital Facilities Plans prior to July 1 of each year. All the requests
for fee adjustments were received prior to the July 1st deadline.
ORD.B Page 69 of 157
Agenda Subject: Ordinance No. 6488
Date: December 4, 2013
Page 3 of 3
Council Review and Decision
The setting of the actual fees occurs through separate Council action amending Chapter 19.02 of the
Auburn City Code. Section 19.02.060, “Annual Council Review” specifies the following:
On at least an annual basis, the city council shall review the information submitted by the district
pursuant to ACC 19.02.050. The review shall be in conjunction with any update of the capital
facilities plan element of the city's comprehensive plan. The city council may also at this time
determine if an adjustment to the amount of the impact fees is necessary; provided, that any
school impact fee adjustment that would increase the school impact fee shall require the
submittal of a written request for the adjustment by the applicable school district concurrent with
the submittal of the annual capital facilities plan pursuant to ACC 19.02.050. In making its
decision to adjust impact fees, the city council will take into consideration the quality and
completeness of the information provided in the applicable school district capital facilities plan
and may decide to enact a fee less than the amount supported by the capital facilities plan.
Section 19.02.060 establishes that the Auburn City Council is not obligated to accept the fees proposed
by the School Districts within their submitted Capital Facilities Plans and may establish fees that the
Council determines are more appropriate and consistent with the public’s interest in reasonably mitigating
school impacts within the affected portion of the City.
Recommendation
The Dieringer School District submitted a proposed fee calculation of $5,299.00 for single family
residential and $1,766.00 for multiple family residential based on their Capital Facilities Plan. Related to
this, the Pierce County Council by Ordinance No. 2013-78, adopted November 12, 2013 and effective
January 1, 2014, established a school impact fee for the Dieringer School District of $3,215.00 for single
family residential and $1,695.00 for multiple family residential. (The Dieringer School District is the only
school district common to both the City of Auburn and Pierce County). To be consistent, it is
recommended to establish a fee applicable to Auburn for the Dieringer School district that is the same as
Pierce County’s fee since it is more appropriate and consistent with the public’s interest in reasonably
mitigating school impacts within the affected portion of the City. The draft Ordinance No. 6488 has been
prepared to reflect school impact fees that are the same as Pierce County’s school impact fee and differ
from what the District has requested.
Committee Actions
A discussion of the school impact fee changes was held at the Planning and Community Development
Committee’s (PCDC) regular meeting on November 25, 2013 and at the Finance Committee regular
meeting on December 2, 2013. The PCDC discussed and forward a recommendation on Ordinance No.
6488 at their regular meeting on December 9, 2103 to be considered by the full city council on December
16, 2013.
ORD.B Page 70 of 157
ORDINANCE NO. 6 4 8 8
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON AMENDING SECTIONS
19.02.115, 19.02.120, 19.02.130 AND 19.02.140 OF THE
AUBURN CITY CODE RELATING TO SCHOOL IMPACTS
FEES
WHEREAS, the City of Aubum has adopted a school impact fee ordinance and
collects school impact fees on behaff of certain school districts located or located in part
within the City of Aubum; and
WHEREAS, the Aubum School District, Dieringer School District, Federal Way
School District, and the Kent School District; each being located in part within the City of
Aubum, have provided the City of Aubum wifh updated capital facilities plans to be
considered during the City's 2013 annual comprehensive plan amendment process that
addresses among other things, the appropriate school impact fee for single family
residential dwellings and multi-family residential dwellings for each district; and
WHEREAS, the Aubum School District issued a Determination of Non-
Significance for the 2013 - 2019 Aubum School District Capital Facilities Plan May 7,
2013; the Dieringer School District issued a Determination of Non- Significance for the
2014-2019 Dieringer School District Capital Facilities Plan July 15, 2013; the Federal
Way School District issued a Determination of Non-Significance for the 2014 Federal
1Nay School District Capital Facilities Plan April 26; 2013; and the Kent School District.
issued a Determination of Non-Significance for the 2013-2014 through 201&2019 Kent.
School District Capital Facilities Plan June 13, 2013; and
Ordinance No. 6488
November 20, 2013
Page 1 of 7
ORD.B Page 71 of 157
WHEREAS the City of Auburn issued a Determination of Non-Significance (DNS)
on September 17, 2013 for the City of Auburn Year 2013 city-initiated comprehensive
plan map and text amendments (File No. SEP13-0028) that incorporated by reference
the preVious threshold determinations by 4he Aubum School, Dieringer School District,
Federal Way School District and the Kent School District, and
WHEREAS, after proper notice published in the City's official newspaper at least
ten (10) days prior to the date of hearing, the Auburn Planning Commission on October
22, 2013 conducted public hearings on the proposed Aubum School Distnct 2013-2019
Capital Facilities Plan, the proposed Dieringer School District 2014 - 2019 Capital
Facilities Plan; the proposed Federal Way School District 2014 Capital Facilities Plan;
and for the proposed Kent School District 2013-2014 through 2018-2019 Capital
Facilities Plan; and
WHEREAS, following the conclusion of the public hearing on October 22, 2013,
and subsequent deliberations, the Auburn Planning Commission, following individual
positive motions, made separate recommendations to the Aubum City Council on the
approval of the Aubum School District 2013-2019 Capital Facilities Plan, the Dieringer
School District 2014 - 2019 Capital Facilities Plan; the Federal Way School District 2014
Capital Facilities Plan; and for the Kent School District 2013-2014 through 2018-2019
Capital Facilities Plan; and
WHEREAS, the Aubum City Council considered the recommendations of the
Auburn Planning Commission aY a regularfy scheduled meeting on December 2, 2013,
and a positive motion approved the Auburn School District 2013-2019 Capital Facilities
Ordinance No. 6488
November 20, 2013
Page 2 of 7
ORD.B Page 72 of 157
Plan, the Dieringer School District 2014 - 2019 Capital Facilities Plan; the Federal Way
School District 2014 Capital Facilities Plan; and for the Kent School District 2013-2014
through 2018-2019 Capital Facilities; and
WHEREAS, on November 18, 2013 the Publia Works Committee of the Aubum
City Council at a regularly scheduled meeting reviewed the Planning Commission's
recommendations; and
WHEREAS, on November 25, 2013 the Planning and Community Development
Committee of the Auburn City Council at a regularly scheduled meeting recommended
to the Aubum City Council the approval of amendments to Titie 19 (Impacf Fees) and
more specifically, Chapter 19.02 (School Impact Fees) pertaining to school impact fees
forsingle family residential dwelling units and multi-family dwelling units,to be applied'in
the City of Auburn for the Auburn School District; Dieringer School District, Federal Way
School District, and the Kent School Dist ict; respectively, based on the aforementioned
capital facilities plans for each of these districts; and
WHEREAS, the Auburn City Code provides for adjustments to school impacts
fees based on a review of the capital facilities plansfor the districts; and
WHEREAS, Section 19.02.060 (Arinual Council Review) of the Auburn City Code
specifies that the Auburn City Council will in making its decision to adjust impact fees
take into consideration the quality and completeness of the information provided in the
applicable school district capital facilities plan and may decide to enact a fee less than
the amount supported by the capital facilities plan; and
Ordinance No. 6488
November 20, 2013
Page 3 of 7
ORD.B Page 73 of 157
WHEREAS, on December 2, 2013, the Auburn City Council considered the
recommendation of the Planning and Community Development Committee of the City
Council at a regularly scheduled meeting on November 25, 2013.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. AmendmenYto the City Code. Section 19.02.115 of the Auburn City
Code is hereby amended to read as follows.
19A2.115 Impact fee calculation and schedule for the Dieringer School
District.
The impact fee caiculation and schedule below is based upon a review of
the impact fee calculation for single-family residences and for multifamily
residences set forth in the most recent version of the Dieringer School
District Capital Facilities Plan adopted by the Auburn cit r council as an
element of the Aubum comprehensive Plan. The calculation is the
determination of the appropriate proportionate share of the costs of public
school capital facilities needed to serve new growth and development to
be funded by school impact fees based on the factors defined in ACC
19.02.020.
Effective January 1, 28 32014, or the effective date of this ordinance
whichever is later, the school impact fee shall be as follows:
Per Single-Family Dwelling Unit $89 A9 3 215.00
Per Multifamily Dwelling Unit A-9B 1$ .695.00
Ord. 6445 § 1, 2U13; Ord. 6393 § 1, 2011; Ord. 6341 § 2, 2011; Ord.
6340 § 1,2010; Ord. 6279 § 1, 2009; Ord. 6214 § 1, 2008; Ord. 6134 § 1,
2007; Ord. 6060 § 1, 2006; Orii. 5950 § 2, 2005.)
Section 2. Amendment to the City Code. Section 19.02.120 of the Auburn City
Code is hereby amended to read as follows.
Ordinance No. 6488
November 20, 2013
Page 4 of T
ORD.B Page 74 of 157
19.02.120 Impact fee calculation and scheduie for the Aubum School
District.
The impact fee calculation and schedule is based upon a review of the
impact fee calculation for single-family residences and for muftifamily
residences set forth in the most recent version of the Aubum School
District's Capital Facilities Plan adopted by the Aubum city council as an
element of the Auburn comprehensive plan. The calculation is the
determination ofthe appropriate proportionate share of the costs of public
school capital facilities needed to serve new growth and development to
be funded by school impact fees based on the factors defined in ACC
19.02.020.
Effective January 1, 29 32014, or the effective date of this ordinance
whichever is later, the school impact fee shall be as follows:
Per Single-Family Dwelling Unit $5 69 5 398.93
Per Mulfrfamily Dwelling Unit $3 8 6 3 387.84
Ord. 6445 § 2, 2013; Ord. 6393 § 2, 2011; Ord. 6341 § 2, 2011; Ord.
6340 § 2, 2010; Ord. 6279 § 2„2009; OM. 6214 § 2,2U08; Ord. 6134 § 2,
2007; Ord. 6060 § 2, 2006; Ord. 5950 § 1, 2005; Ord. 5793 § 1, 2003;
Ord. 5232 § 1, 1999.)
Section 3. Amendment to the City Code. Section 19.02:130 of the Aubum City
Code is hereby amended as follows.
19.02.130 Impact fee calculation and schedule for the Kent School
District.
The impact fee calculation and schedule is based upon a review of the
impactfee and calculation fo single-family residences and for multifam'ily
residences set forth in the most recent version of the Kent School District's
Capital Facilities Plan adopted by the Aubum city council as an element of
the Aubum comprehensive plan. The calculation is the detertnination of
the appropriate proportionate share of the costs of public school capital
facilities needed to serve new growth and development to be funded by
school impact fees based on the factors defined in ACC 19.02.020.
Effective January 1, 8 32014, or the effective date of this orclinance
whichever is later, the school impact fee shall be as follows:
Orilinance No. 6488
November 20, 2013
Page 5 of 7
ORD.B Page 75 of 157
Per Single-Family Dwelling Unit $5,486.00
PerMultifamily Dwelling Unit 3,378.00
Ord. 6445 § 3, 2013; Ord. 6393 § 3, 2011; Ord. 6341 § 2, 2011; Ord.
6340 § 3, 2010; Ord. 6279 § 3, 2009; Ord. 6214 § 3, 2008; Ord. 6134 § 3,
2007; Ord. 6060 § 3, 2006; Ord. 5950 § 1, 2005; Ord. 5233 § 1, 1999.)
Section 4. Amendment to the City Code. Section 19.02.140 of the Aubum City
Code is hereby amended to read as follows.
19.02.140 Impact fee calculation and schedule for the Federal Way
School District.
The impact fee calculation and schedule is based upon a review of the
impact fee and calculation for single-family residences and for multifamily
residences set forth in the most recent version of the Federal Way School
DistncYs Capital Facilities Plan adopted by the Aubum city council as an
element of the Aubum comprehensive plan: The calculation is the
determination of the appropriate proportionate share of the costs of public
school capital facilities needed to serve new growth and development to
tie funded by school impact fees based on the factors defined in ACC
19.02.020.
Effective January 1, 29 32014, or the effective date of this ordinance
whichever is later, the school impact fee shall 6e as follows
Per Single-Family Dwelling Unit $4;A 4-89 5$ .363.00
Per Multifamily Dwelling Unit $8 1 924.00
Ord. 6445 § 4, 2013; Ord. 6393 § 4, 2011; Ord. 6341 § 2, 2011; Ord.
6340 § 4, 2010; Ord. 6279 § 4, 2009; Ord. 6214 § 4, 2008; Ord. 6134 § 4,
2007; Ord. 6060 § 4, 2006; OrcJ. 6042 § 1, 2006.)
Section 5. Constitutionality and Invalidity. If any section, subsection sentence,
clause, phrase or portion of this Ordinance, is for any reason held invalid or
unconstitutional by any Court of competent jurisdiction such portion shall be deemed a
Ordinance No. 6488
November 20, 2013
Page 6 of 7
ORD.B Page 76 of 157
separate, distinct and independent provision, and such holding shall not affect the
validity of the remaining portions thereof.
Section 6. Implementation. The Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 7. Effective Date. This Ordinance shall take effect and be in force five
days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED TO FORM:
Daniel B. Heid, City Attorney
Published:
Orclinance No. 6488
November 20, 2013
Page 7 of 7
ORD.B Page 77 of 157
School Impact Fee Proposal
Effective Year 2014)
School
Multiple Family Single Family
District
Past 2013 CFP says: Requested Change? Past 2013 CFP says: Requested Change?
fee,Per Amount fee,Per AmouM
ACC 19.02 ACC 19.02
Auburn $3,380.26 $3,387.84 53,387.84 Increase $5,511.69 $5,398.93 55,398.93 decrease
page 28 of$7.58 page 28 of
112.76
Dieringe $0.00 1,766.00 $1,766.00 Increase $3,005.00 $5,299.00 $5,299.00 Increase
r Page 14 of Page 14 of
1,766.00 2,294.00
Federel $1,381.00 $1,924.00 $1,924.00 Increase $4,014.00 $5,363.00 $5,363.00 Increase
Way Page 26& of Page 26 of
28 543.00 28 51,349.00
Kent 3,378.00 53,378.00 $3,378.00 No 5,486.00 $5,486.00 $5,486.00 No
Page 29 Change Page 28 Change
CFP =Capital Facilities Plan
ACC=Auburn City Code
ORD.B Page 78 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6492
Date:
December 10, 2013
Department:
Administration
Attachments:
Ordinance No. 6492
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6492.
Background Summary:
With the election of a new Mayor and the individual prerogatives of the new Mayor's
administration, it is understandable and reasonable that changes would be made that
better suit the new administration.
Ordinance No. 6492 reflects changes in the City's organizational structure with the
commencement of the new Mayoral administration.
Reviewed by Council Committees:
Finance, Planning And Community Development
Councilmember:Partridge Staff:Hursh
Meeting Date:December 16, 2013 Item Number:ORD.C
AUBURN * MORE THAN YOU IMAGINEDORD.C Page 79 of 157
ORDINANCE NO. 6 4 9 2
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 2.03.04U, AND CREATING NEW
CHAPTERS 2.08 AND 2.2_3 OF .THE AUBURN CITY
CODE RELATED TO THE ORGANIZATION OF CITY
ADMINISTRATIVE GOVERNMENT
WHEREAS, the City of Aubum has functioned very well with its organizational
structure and its capable and qualified employees; and
WHEREAS, with the election of a new Mayor and the individual prerogatives of
the new Mayor's administration, it is understandable and reasonable that changes
would be made that better suit that administration; and
WHEREAS, in connection with the commencement of the new Mayoral
administration, it is appropriate that changes affecting the administration be reflected in
the City Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to Citv Code. That section 2.03.040 of the Aubum
City Code be and the same hereby is amended to read as follows:
2.03.040 Appointrnent of appointive officers.
The ayeFMavor shall appoint, and at his/her pleasure may remove, all
sitjr-C appointive officers, subject to the provisions of any applicable law, rule
or regulation pertaining to civil service, state law or city ordinances. This
appointive authority applies to acting, interim and permanent appointive officers:
Appointive officers are as follows:
A. Department Directors.
1. City attefaeyAttornev;
2. Finance d+res Director;
3. Human reseE esResources/isk—Risk aaaaager eat-Manaaement
diFesteFDirector,
4. Innovation and Technoloqv $iFesteFDirector;
5. Parks and fesFea ie-Recreation difesteFDirector,
6.
Ordinance No. 6492
December 11, 2013
Page 1 of 4ORD.C Page 80 of 157
Director of CommuniN Develoament and Public wer s-Works ef;
7. Police spie#Chief.
8 Director of Administ ation
B. Assistant Department Director Positions.
1. Assistant si4 C a eFae Attornev;
2. Assistant ryeGse-Police skiie Chief, subject to stv+4-Civil ser ice
Service alesRules;
3. Assistant Director of En ineerin City e gi ee En ineer
Communitv Developmentand Public Works).
4. Assistant Director of Public Works (Communitv Development and
Public Works).
5. Assistant Director of Communitv Development (Communitv
Development and Public Works).
6. Assistant Director of Human Resources and Risk Manaaement.
C. Administrative Employees.
1. Administrative sesFetar-Secretarv (aaaye Mavor and sit r-C
seaasia'sCounciPs e#iceOffice ;
2. Economic deve4ep ae r Develoqment faaaaQeFManaper;
3. Executive assistar-Assistantto the faayeFMavor;
4. Intergovernmental seaEises-Services seefd+aate Coordinator;
5. Communicationsls ait r-Communitv e6at+easRelations.
D. Temporary assignment positions, including 6ut not limited to {is
Public sa#eEy-Safe diree e-Director or pa li Public safeEy-Safe kiie Chief
and 4y-Deputv elise-Police s#ie€Chief, or equivalent positions.
It is provided, however, that appointment or termination of the sit r-C
at e aejr-Attornev shall be subject to confirmation by a majority of the member§of
the sit y-Ci se as+lCouncil. It is further provided that termination of the Police
Chief shall be subiect to anv aaplicable statwtes or rules reaarding termination of
a police chief for cause. (Ord. 6287 § 2, 2010; Ord'. 6165 § 1, 2008; Ord. 5963
1, 2005; Ord. 5870 § 1, 2004; Ord. 5635 § 1,'2002; Ord. 5858 § 1 (Exh. A),
2001; 1957 code § 1.03.040.)
Section 2. Amendment to Citv Code. That a new Chapter 2.08 of the Auburn
City Code be and the same hereby is created to read as follows:
Chapter 2.08
Departrnent of Administration
Sections:
2.08.010 Created.
2.08.020 Powers and Duties
2.08.030 Director- Du4ies
2.08.010 Created.
There is created a Department of Administration of the City, which shall be
under the supervision of the Director of Administration.
Ordinance No. 6492
December 11, 2013
Page 2 of 4ORD.C Page 81 of 157
2.08.020 Powers and Duties.
The Department shall be responsible for the following functions
1. Administrative operations ofthe Mayor's Office.
2. Emergency Management.
3. Economic Development.
4. PublicAffairs.
5. Facilities Management
6. Community Services, including but not limited to neighborhood
programs, and veterans and human services.
7. Govemment Relations.
2.08.030 Director— Duties.
The Mayor shall appoint a Director of Administration who shall supervise
and administer the department, and who shall perform additional duties as
assigned by the Mayor.
Section 3. Amendment to Citv Code. That a new Chapter 2.23 of the
Aubum City Code be and the same hereby is created to read as follows:
Chapter 2:23
Community Development and Public Works Department
Sections:
2.23.010 Created.
2.23.020 Powers and Duties
2.23.Q30 Director— Duties
2.23.010 Created.
There is created a Community and Development and Public Works
Department of the City, which shall be under the supervision of the Director ofi
Community and Development and Public Works.
2.23.020 Powers and Duties.
The Community and Deyelopment and Public Works Department shall
have the powers and duties ofthe Planning and Development Department as set
forth in Chapter 2.25 ACC, and the Pu61ic Works Department as set forth in
Chapter 2.27 ACC.
2.23.030 Director— Duties.
The Director of Community and Development and Public Works shall have
the duties of the Director of Planning and Development as set forth in ACC
2.25.020 and the Director of Public Works as set.forth in Chapter 2.27 ACC.
Ordinance No. 6492
December 11, 2013
Page 3 of 4ORD.C Page 82 of 157
Section 4. Imolementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 5. Severabilitv. The provisions of this ordinance are declared
to be separate and severable. The irivalidit r of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the applicafion
thereof to any person or ciPcumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 6. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CtTY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Cle lc
APPR D AS TO FORM:
Daniel B. Hei , ity Attorney
Published:
Ordinance No. 6492
December 11, 2013
Page 4 of 4ORD.C Page 83 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5010
Date:
November 26, 2013
Department:
Parks/Art and Recreation
Attachments:
Resolution No. 5010 with attachments
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5010.
Background Summary:
See attachments. This resolution extends the length of the Mary Olson Farm Lease
between the City of Auburn and the White River Valley Historic Society to the term as
required by the grant from the State of Washington.
Reviewed by Council Committees:
Municipal Services, Planning And Community Development
Councilmember:Backus Staff:Faber
Meeting Date:December 16, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 84 of 157
RESOLUTION NO. 5 0 1 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
EXECUTE A SECOND ADDENDUM WITH THE WHITE
RIVER VALLEY HISTORICAL SOCIETY TO EXTEND THE
TERM OF THE SOCIETY'S LEASE OF THE BUILT
ENVIRONMENT AT MARY OLSON FARM THROUGH JUNE
30, 2033
WHEREAS, the City of Aubum owns the historical site known as the Mary Olson
Farm and wishes to preserve and develop the farm in accordance with the Mary Olson
Farm Master Site Plan; and
WHEREAS, the City entered into an agreement with the White River Valley
Historical Society by adoption of Resolution 3503 and execution of a lease agreement
on August 19, 2002; and
WHEREAS, the City adopted Resolution 4172 on April 12, 2007, extending the
Society's lease for a period of 20 years; and
WHEREAS, the Society has raised funds that have been used toward 4he goals
of the Mary Olson Farm project, and has been approved for a grant that requires the
Society to have a easehold interest for a period longer than the existing lease; and
WHEREAS it benefits both the City and the community for the parties to extend
the Lease for an additional five-year period, through June 30, 2033 to allow the Society
to be eligible for this grant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
ResoluUOn No.5010
November 7,2013
Page 1 of 2
RES.A Page 85 of 157
Section 1. The Mayor of the City of Aubum is authorized to execute the
Second Addendum to the Lease Agreement, in substantially the form denominated as
Exhibit "A," attached hereto and incorporated by this reference.
Section 2. The Mayor is hereby authorized to implement such administratiVe
procedures as may be necessary to carry out the d'irectives of this legislation.
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
DATED and SIGNED this dayof 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATfEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
Gity Attomey
Resolirtion No. 5010
November 7,2013
Page 2 of 2
RES.A Page 86 of 157
Exhibit A
ADDENDUM. NO. 2
CITY OFAUBURN AND
WHITE RIVER VALLEY HISTORICAL SOCIETY
MARY OLSON FARM LEASE
THIS SECOND ADDENDUM to the CITY OF AUBURN AND WHITE RIVER VALLEY
HISTORICAL SOCIETY MARY OLSON FARM LEASE, herein referred to as the "LEASE;" is
made and eritered irrto this day of 2013, by and between the City of
Aubum, Washington, a municipal corporation of the State of Washington herein refeRed to as
the "City," and the Whfte River Valley Historical Society, a Washington non-profit corporation,
herein referred to as the "Society."
WHEREAS, the terms of the original Lease Agreement, entered into by these parties on
the 19"'day of August, 2002, and enacted under Resolution 3503, allowed the Society to
engage in activities to preserve and develop the farm in accordance with the Mary Olson Farm
Master Site Plan; and
WHEREAS, the City adopted Resolution 4172 on April 12, 2007, extending the Society's
lease for a period of 20 years; and,
WHEREAS, tfie Society has successfuliy raised funds that have been used toward the
goals and objectives for the Olson Farm project, and has been approved for a grant that
requires the Society to have a leasehold interest for a period longer than the existing lease; and
WHEREAS, the CITY and the SOCIETY find it beneficial to extend the tertm 4his
agreement before the original lease period ends in order to take advantage of this grant
opportunity;
NOW THEREFORE, in consideration of the terms and conditions of the original
agreemeM, it is hereby agreed by and between the parties as follows:
Resolutlon 5010—Exhibit A
SeCOnd Addendum to Lease AQreement
NovemDer 07,2013
Pape 1 of 2RES.A Page 87 of 157
ITEM ONE. REVISION TO SECTION 1 OF THE LEASE: That Section 1 of the
LEASE is stricken and replaced with the following:
Section 1. That with this agreement the City hereby leases to the White River
Valley Historical Society the buiit-environmeM at Mary Olson Farm, consisting of
the 1897 bam, the 1902 house and weaving shed, the 1920s garage, and the
chicken house, outhouse, and smokehouse, for a term ending on June 2D, 2033.
and for a fee of One and No/100s Dollars ($1.00) annually.
The purpose of this lease agreement is to apportion the preservation and
development of the built-environment of Olson Farm to the Society. All
improvements shall become the property of the City at the end of this lease.
ITEM TWO. REMAINING TERMS UNCHANGED: That all other provisions of the
LEASE shall remain unchanged, and in full force anii effect.
DATED and SIGNED this day of 2013.
CITY OF AUBURN WHITE RIVER VALLEY HISTORICAL
SOCIETY
Peter B. Lewis Name:
Mayor Title:
Attest:
Danielle Daskam, City Clerk
Approved as to form:
ie B. Heid, i Atto
Resalutlon 5010-xhibit A
Second Adtlentlum to Lease Agreament
Novembar 07,2073
Psge 2 012RES.A Page 88 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5016
Date:
December 11, 2013
Department:
Legal
Attachments:
Resolution No. 5016
Budget Impact:
$0
Administrative Recommendation:
For discussion.
Background Summary:
The City Council provided for adoption of the City of Auburn Fee Schedule in the
adoption of Ordinance No. 5707. In the course of reviewing City fees, and in keeping
with the intent to make City fees reflective of actual costs, it is appropriate to revise and
amend the fees and charges for City applications and activities for which fees are
charged to adjust for changes to be effective January 1, 2014.
Reviewed by Council Committees:
Finance, Public Works Other: Legal
Councilmember:Partridge Staff:Heid
Meeting Date:December 16, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 89 of 157
RESOLUTION N0. 5 0 1 6
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
THE CITY OF AUBURN FEE SCHEDULE TO
ADJUST FOR 2014 FEES
WHEREAS, in connection with the municipal functions and operations of
the City of Aubum, the City provides various services, a number of which entail
fees; and
WHEREAS, the City Council provided for the adoption of a Fee Schedule
with the passage of Ordinance 5707; and
WHEREAS, in the course of reviewing City fees, and in keeping with the
philosophy of setting Ciry fees in amounts reflective of actual costs, and in further
keeping with the intent to make City fees and charges consistently accessibie; it
is appropriate to review and amend the fees and charges for City applications
and activities for which fees are charged to adjust for changes to be effective
January 2014.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The City of Aubum Fee Schedule is hereby amended as set
forth in the attached "Exhibit A" and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon and on January 1, 2014.
Resolution No 5016
December 2, 2013
Page 1 of 2RES.B Page 90 of 157
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATfEST:
Danielle E. Daskam, City Clerk
APPR VE AS T FOR :
Daniel B. Heid, City Attomey
Resolution No. 5016
December 2, 2013
Page 2 of 2RES.B Page 91 of 157
CITY OF AUBURN FEE SCHEDULE
FEES FOR CITY PERMITS. LICENSES. PUBUCATIONS.AND ACTIONS
Effective anuarv 1, 2014
A. FLANNING_SIN4'tAND 68AAAAkiNF#-DEVELOPMENT DEPARTAIIENT FEES
Per Ordinance No: 5707, Ordinance No. 5715, Orcfinance No. 5819, Reso/ution No. 3797,
Resolution No. 3953, Resolution No. 4070, Resolution No. 4117, Reso/ution No. 4143,
Ordinance No. 6077, Reso/ution No. 4272, Resolution No. 4424, Ordinance No. 62 6,
Resolution No. 4552,_Ordinance No. 6295, Resolution No. 4868, Resolution No. 4880,
Resolufion 4984-aad Ordinance 6477. and Resolution No. 5016.)
1. APPLICATION FEES: Applications for any action identified below shall not be accepted
for filing, unless othervvise nated, until the fees per the below schedule have been paid to fhe
City.'
Appliaation Type Fee
Additional Meeting Fee (bevond the sqecified number) 458-99259.00 per
meeting occuRence
Additional Re-submittal Fee (fee covers one re-submittal for all land $63.00 qer re-submittal
use actionsl
Address Assignment 104.00 per address
Administrative Use Permits ("application fee covers 1 meeting with $880.00
staff after which additional meeting fees apply)
Appeal of AdminisVative Decision to Hearing Examiner 1,000.00
Binding Site PIan2 ('application fee covers 2 meetings with staff after $1,139.00 + $62.00/lot
which additional meeting fees apply)
Boundary Line Adjustment:
Residential 518.00
Non-Residential (includes mixed use projects) 854.00
Boundary Line Eliminationl 500.00
Comprehensive Plan Map Amendments' ("application fee covers 2 $2,070.00 (incl.
meetings with staff after which additional meeting fees apply)rezoning application)
Comprehensive Plan Text Amendments' (`Application fee covers 2 $1,000.00
meetings with staff after which additional meeting fees apply)
Conditional Use Permits ('app ication fee covers 2 meetings with
staff affer which additional meeting fees apply):
Residential 1,000.00
All Other Uses (includes mixed use projects) 2,000.00
Conditional Use Permits` - Minor Adjustment ('application fee covers
Please note that the City of Aubum may collect a review fee on hehalf of the Valley Regional Fire Authority for
certain land use and/or environmeMal reviews which fee is eollected in addRion to the City's required fees.
Per Aubum City Code, a modiflcatlon to an approved binding sRe plan shall be processed in the same manner as
the original binding site plan approval. Therefore,the specified fee shall apply to a new or modfied bindfng site plan
approval request.
3 Fees for amendmerds to text or maps of the Comprehensive Plan apply only where an applicant seeks an
amendment afFeding spedfic properties rather than the City generally or property within the City generally.
Page 1
RES.B Page 92 of 157
Application Type Fee
1 meeting with staff after which additional meeting fees apply):
Residential 414.00
All Other Uses (includes mixed use projects) 554.00
Critical Areas AFdiaaaeeReview:
On-site manitoring & reporting (required) of wetlands & other $300.00 per monitoring
environmentally sensitive
areas5 event
Critical Areas Reasonable Use Detertnination 259.00
os,,,e..,g6gg;pg259.00 oer
Citv review of s r sal--a easenvironmental studies, plans or studv. plan or reaort
reports
whether
submitted with another citv apolication or not and includes one.
e-sutimittap
S2z5&98
ae.e.....,:..•....
Critical Areas Variance-administrative 259.00
Critical Areas Variance-hearing examiner'- 1,000.00
Current Use Taxation ('application fee will cover 1 meeting with staff $800.00
after which additional meeting fees apply)
DeyelopmeM Agreement-Amendment 2,200.00 + $60.00l1ot
or dwelling unit
Downtown Urban Center Design Review ("application will cover 1 $1,139.00
meeting with staff after which additional meeting fees apply)
Erivironmental Reviews (•application fee covers 1 meeting with staff
after which additional meeting fees apply):
SEPA Checklist reviewl (includes City issuance of DNS, $802.00+259.00 per
MDNS, or DS as appropriate) required special study
Revised or Supplemental SEPA Checklist review'- (includes $350.00 +259.00 per
City issuance of Addendum,if appropriate) special study
a....i cic,cc c ap S6ye ,
SEPA 3rd
party review Actual costs
Environmental Impact Statement 802.00 + actual costs
for prepara4ion of draft
final statements
including labor,
materials; mailing 8
other actual costs
Per Aubum City Code, a major adjustment to an approved conditional use permit shall be processed in the same
manneras the original conditlonal use perrnit approval. Therefore, the speafied fee shall apply to a newrequest for
conditional use pertnit approval or a request for a major adjustment to a previously approved conditional use permft
epproval.
5 For monitoring required over multiple years,the total monitoring fee for the required monkoring period shall be paid
prior to final plat approval or issuance of Certificate of Occupancy or asse tance-r I se of required financial
en se ur' .
Page 2
RES.B Page 93 of 157
Application Type Fee
relating to the drafting
8 circulating of the EI3
OvA Alnkine Cn rd
W'roocv>
Final Plats - Subdivisions ("application fee will cover 2 meetings with $1,533.00+ $52.00 per
staff after which additional meeting fees apply) (includes 1 re- lot
submittal
Final Plats - Short Plats ('application fee will cover 1 meeting with $750.00 + $25.00 per
staff after which additional meeting fees apply) (includes 1 re- lot
submittal
Flexible Development Altematives Aoolication Review (•appiication $1,139.00
fee will cover 1 meeting with staff after which additional meeting fees
apply)
Hearing Examiner- Conduct of Hearing and Preparation of Decisione Totaf hourly charge for
hearing examinerplus
associated expenses to
be paid by applicant
prior to issuance of
final decision
S9
Floodplain development permit 9-99259.00
Floodolain Habitat Impact Assessment Report Review ea-(sta ad $250.00
N
Floodelain Habitat Mitigation Plan Review 250.00
Combined Floodafain Habitat 1 asFAssessmenUMitigation Plan $500.00
Review-ee
CiN Acknowledaement Review of FEMA Flood Map Revision 100.00
Aoolication
Mining Permits ("application fee covers 3 meetings with stafF after $3,623.00
which additional meeting fees apply)
Miscellaneous Administrative Decisions (i.e. sign area deviation, $500.00
written interpretations, administrative variance. etc.)
Multi-Family/Mixed Use Design Standards Compliance Review $1,139.00
application fee will cover 1 meeting with staff after which additional
meeting fees apply)
Plat Alteration or Vacation ("application fee covers 1 meeting with $1,000.00 per request
staff after which additional meeting fees apply.)
Plat Modification (•application fee covers 1 meeting with staff after $1,000.00 per request
which:additional meeting fees apply.)
Preliminary Plats-Subdivisions("application fee covers 3 meetings $3,000.00+
with staff after which additional meeting fees apply.) 120;00/lot
Preliminary Plats - Short Platsl (*application fee covers 1 meeting $1,449.00 +_$60.00/lot
8 The total cost for the Hearing Examiner is in addition to the relevant epplication fee for applicetions requiring a
public hearing before the Hearing Examiner(e.g.conditional use permR).
Page 3
RES.B Page 94 of 157
Applieation Type Fee
with staff after which additional meeting fees apply.)
Freliminary Site Plan Review (non-PUD) ('application fee will cover 1 $1,035.00
meeting with staff after which additional meeting fees applyj
Pre-application Meeting ('application fee covers 1 meeting with staff $259.00—fee will be
after which additional meeting fees apply.) applied towards any
related application
made w/in 6 months of
the date the pr
appiication meeting
was held.
PUD — Major Adjustment' ('application fee covers 2 meetings with $2,588.00
staff afterwhich additional meeting fees apply:)
Public Notice Boarcls:
2' x 4' oublic notice board 80.00
4' z 4' ou6lic notice board 136.00
Rezone (map amendment) 1;760.00
School Impact Fee Collection:e
Per Single Family Dwelling Unit 52.00
Per Multi-Family Dwelling Unit 26.00
Shoreline ('application fee covers 1 meeting with staff after which
additional meeting fees apply):
Shoreline Exemption Determin8tion 215.00
Shoreline Conditional Use Pertnit 1,139.00
Shoreline Substantial Development Permit$ 1,139.00
Slioreline Variance 1,139.00
a--448-99
Short Plat Modification (*application fee will cover 1 meeting with staff $259.00 per requested
after which additional meeting fees appiy) mod cation
Sign Permit 100.00
Site Plan Approyal — PUD, Residentiale ("application fee covers 1 $1,139.00+ $62.00/lot
meeting with staff after which additional meeting fees apply.) or unit
Site Plan Approval - PUD, Non-residential8 ('
application fee covers 1 $1,139.00+ $62.00/lot
meeting with staff after which additional meeting fees apply.) or unit
Special Home Occupation Permits 259.00
Three-Party Outside Utility Extension Agreemer t - Site Specific $1,035.00+ plus the
Review. ("application fee covers 1 meeting with staff after which City's actual costsin
additional meeting fees apply.) performing under the
terms of the agreemerrt
as negotiated between
the parties
A prior City Code amendment eliminated Planned Unit Developments (PUD). The PUD fees included herein are
applicable only to the existing previously approved PUDs:
Application fee covere 2 meetings with staff after which add'Rional meeting fees apply.
a The City irflpesesc llects an application fee to cover the reasonable cost of administration of the school impad fee
4rogram.
The Citv collects an aoolication fee to cover the reasonable cost of zonina comoliance review in addition to the
buildina oermit aoolication fee identified in Table 1-A, below.
Page 4
RES.B Page 95 of 157
Application Type Fee
Type I Temporary Use Permit 96.00 + $48.00 per
extension request
Type II Temporary Use Permit 144.00+ $4g.D0 per
eztension requesf
Variance'-(inclusive of Special Exceptions):
Per each residence on a single family lot 259.00
All Other 575.00
Water/Sewer Certificate'- (outside of city limits for other than single- $311.00
family)
Zoning Gertification letter.
Residential 52.00
Non-Residential (includes mixed use development) 104.00
Zoning Code Text Amendment ('applica4ion fee covers 1 meefing with $1,035.00
staff after which additional meeting fees apply.)
2.BOOKS, MAPS, MATERIALS :"(pursuant to Resolution No. 3953)
Descriution: Fee
Comprefiensive Plan Cost of Production
Downtown Plan Cost of Produdion
Downtown Plan Appendices Cost of Production
Gopies of codes and ordinances Cost of Production
Maps Cost of Producfion
3. LAND CLEARING, GRADING AND FILLING FEES (Per Ordinance No. 6148,
Resolution No: 4272 and Resolution No. 4424.)
Land Clearing Fees:
Base Fee (for up to 1 acre) 311.00
Additional Fees:
1 to 5 Acres Base Fee + $114.00 peracre
Over 5 Acres Base Fee + $83.00 per acre
Grading and Filling Fees:
Base Fee: 311.00
Additional Fees:
For500 to 250,000 Cubic Yard (CY) Base Fee + $0.12 per CY
Prices for priMed matedals do not indude any taxes.
Page 5
RES.B Page 96 of 157
Land Clearing Fees:
Over 250,000 Cubic Yards (C` Base Fee + $0.02 per CY
4. PERMIT FEES (per Ordinance 5715, Ordinance 5819, Resolution No. 3773, Reso/ution
No. 3797, Resolution No. 3818, Resolution No. 3953, Resolution No. 4143, Ordinance No.
6146; Resolution No. 4272 and Resolution No. 4424.)
a. Building Pertnit Fees: The fee for each International Building Code,
International Residentiaf Code, Washington State Energy Code or Washington State Intloor Air
Quaiity Code building permit shall be as set forth in Table 1-A, below.12
Tabie 1-A BU[LDING PERMIT FEES
TOTAL VALUATION FEE
S I.00 m$500.00 32.00
SSOLOOtoS2.000.00 532.00 for thrflrst$SOO.00 plus 56.00 for eech eddiGonel $100.00, or trectlon Natof, m end
includin $2 000.60
S2,OOI.00 to$24,000.00 I I4.00 for the first$2,000.00 plus.$18.60 for eecA edditional$I,000.00,or frestion.ihercof,to end
includin $25 000.00
25,001.00 W 550,000.00 544.00 for the first 525,000:00 plus$14.00 for eech additional E I,000.00,ar frec[ion ihereof,ta and
includin SSQ000.00
550,001.00 to SI00,000.00 E903.00 for the first 550,000.00 plus SI0.00 for each edditional SI,000.00,or fraztion Nawf,to end
includin SIOOOOO.W
S I00,001.00 0o 5500,000.00 S 1.397.00 for the firs[SI00,000.00 plus 59.00 for each additional SI,000.00,or&actlon Ih rwf,W and '
includin 5500,000.00
5500,001.00 ro SI,000,000.00 54,912.00 for ihe fust$500,000.00 plus 58.00 for each additionel E I.000.00,or fiectian thereo m end
includin SI 000 000.00
51.000,000.00 end u 58,769.00 for the first 51,000,000.00 lus 56.00 for each additional 51.000.00 or frection thercof -
Otber Impeetlone aod Faa:
l.Inspections outtide of no mel busifrcss hours............................................................................................................................563.00 per hour'
minimuin cA erge—two hours)
2.Reinspection fxs auased under.provisions of Section 109.413..............................................................................................S63.00 per hour
3.lnspeetioas for whieh no fa is spa cally indiceted................................................................................................................f63.00 per hour'
minimum charge—one half hour)
4.Addidmial plan review rcquircd by changes edditions or rcvisions W plens.............................................................................563.00 per hour'.
minimuin cherge—one haif hour)
5.For use of outside consuitents for plen chaking end inspeaions,or both ......................................................................................Actuel costs'
FOOTNOTES:
Or the rotal hourly eost to the jurisdiction,whichever is the eetest.This cost shall include supervision,merhead,equipmrnt,hourly waga
and fringrba u ofthe employea involved.
Acwal costs include edministrative end werheed costs.
b. Mechanical Permit Fees: The fee for each permit issued under provisions of
the International Mechanical Code, Intemational Fuel Gas Code, NFPA 54 (National Fuel Gas
Code), NFPA 58 (Liquefied Petroleum Gas Code), or the mechanical device provisions of the
Intemational Residential Code shall be as set forth in Table 2-A, below. For new single-family
Please note that the City of Aubum may collect a review fee for the Valley Regional Fire Authority far certain pertnk
applications that is wllected in eddition to the City's required fees.
Page 6
RES.B Page 97 of 157
dwellings a flat rate permit fee of$185.00 may be charged in lieu of fees as prescribed in Table
2-A.
Table 2-A MECHANTCAL PERMIT FEES
Permit Wusott end Heaten:
1.For the issuance of eech mechenical permit........................................................................................................................................... 526.00
2.For issuing each supplementel permit for which the originel permit has not expirod,been canceled or f naled....................................... $9.00
Ooit Fa Sc6edulc
Note:The following da nof inc(ude permiFissuing fee.)
L Furnacea:
For the installation or rolocation of forced-air or graviry-rype fumace or bumer,includ'mg ducts and venis
mached W such applim ce up to d including 1000 000 Bu lh(29.3kV........................................................................................... $18.00
For the installation or relocation of forced-eir or gaviry-type iLmace or bumer,including duc[s end venu
eneched m such epplience over 100.000 Bdilh(29.3k1'1 ................................................................................................................... $22.00
For the installation or rolocazion of each floar fumece.including vrnt............................................................................................... $18.00
For the installetion or relocation of eech suspended heater,rec ssed well heeter or floor-mounted unit heater................................... $I B.00
2. Appliance Venb:
For ihe installetion,relocaUOn or replacement of each applianct vent instelled and not included in an eppliance permit..................... $9.00
3. Repaira or Additlooa:
For the repair of,the alteration of,or addition to each heeting appliance,rofrigeration unit,cooiing unit,
absorytion unit,or each heating,cooling,absorption or evaporetive cooling system,including instellation
ofcontrols regulated by the Mechanical Code..................................................................................................................................... $16.00
4. Boilen,Compreeson aod Abaorp0oo Syahma:
Por the installation or relocetion of eac6 boikr or comprossor to and including 3 horsepowa Q 0.6 kV or eacti absorytion
system W and including 100.000 BUilh(29.3 k .............................................................................................................................. $18.00
For the installation or relocetion of each boiler or compressor over 3 horsepower(10.6k1i to and
including I S horsepower(52.7 k1,or eac6 absorption system ova 100,000 Btulh(29.3 kN m and
including 500 000 Bpilh(146.6 k1'h................................................................................................................................................... $31.00
For the installation or relocation of each boiler or compressor over I S horsepower(527k1 to and ioctuding
30 horsepower(]05.5 kN,or eacM absorption systtm over 500,000 Btu/h(146bkN to and including
1.000,000 Btulh(293.Ik................................................................................................................................................................. $41.00
For the insmllation or rolocetion of eech boiler or compressor over 30 horsepower(I OS.SkI to end
including 50 horstpowtt(176 kN,or each absorytion system ava 1,000,000 BtWh(293.1 kN to
and inciuding 1.750.000 Btu/h(512.9 kN ......................................................................................................................................... 562.00
For the installation or relocadon of each baiier or compressor over 50 horsepower(176 k15,or
cach absorption system over 1.750.000 Bw/h(512.9 kN ................................................................................................................ $102.00
5. Afr Handlers:
For each air hendling unit to end including 1 Q000 cubic fcet per minute(cfm)(4719 I/s),including ductc
eaachedthereto ................................................................................................................................................................................... $12.00
Note:This fee does not appiy[o an air-handling unit which is a portian of a factory-assembied appliance,cooling system,
eveporative cooler or absorp[ion unit for whic6 a pem it is required elsewhere in the Mec6anical Code.
For each air-handling unit over 10,000 c&n(47 t9 Us) ....................................................................................................................... $22.00
6. Evapondve Coolers:
For each eveporalive cooler athtt then a portable type ....................................................................................................................... $12.00
7. Vendladon and Exhauat:
For each vontiladan fan wwected m a single dua.................................................................................................................................$9.00
Fm each vrnulauan systcm which is not a portion of any heating or aio-condi0oning system aWhorized by a pe`mit ....................... $12.00
For the insmllation of oach hood which is served by a mechenicel exheust,including tht ducts for each hood .................................. SI2.00
8. Incinererore:
For the installa[ion or rclacetion of each domertic-type incineretor.................................................................................................... $22.00
For the installation or relocation of each commercial or industrial-rype incineraWr............................................................................ 518.00
9. Miudleneous:
For each appliance or piece of equipment reguleted by the Mahanical Code but no[classed in other
appliance ce[egories ar for which no othv fce is listed in tho table..................................................................................................... $12.00
Page 7
RES.B Page 98 of 157
Othcr toepectiona and Fees:
1.Inspections ouGSide of normal businus haurs.Ptt how(minimum cherge—two hours) ...................................................................... $63.00
2.Reinspecdon.fees essased under pmvisions of SecUon f09.4.13 ...$61.003.Inspecuons tor which no fee is specificelly indicsted,pu hour'
ininimum charge—ono-helf hour)........................................................................................................................................................... 563.00 '
3.P.dditionei plm review required by changes;additions or revisions to plens m w plens for which
en initiel review had ban complercd(minimum cherge-one-hel.f hour)..........................................................................................:.. 563.00 .
Or the toml cost to the jurisdicbon,whichevor is grceatest This cost sMdl include supervision,ovtrheeQ equipmen4 hourly weges end fringe.
brne6ts o(the em lo-ees invalved.
c. Plumbing Code Permit Fees: For new single-family dwellings a flat rate permft
fee of$185:00 may be charged in lieu of fees as prescribed in Table 3-A.
Table 3-A PLUMBING PERMIT FEES
Page 8
RES.B Page 99 of 157
Permit Issuaua:
I. For i5suing eaCh permit .................................................................................................................................................................... 524.00
2. For issuing each supplemental permit ............................................................................................................................................... 512.00
Unit Fee Scheduie(fo eddidon ro Items 1 end 2 above):
1. For eech edditionel plumbing fixture on one trap or e set ot£xwres on one trap
includ'mg water.drainege piping and bacldlow prolectlon thereforc)................................................................................................. 59.00
2. For each building sewor and cach uaila perk sewtt.......................................................................................................................... 519.00
3. Rainwater systems•per dlain(ifaide building) .................................................................................................................................. E9.00
4. For each water heeter end/ar vrnt........................................................................................................................................................ $9.00
5. For eech industriel waste preVeaGnent intercepWr including its trep end vent,
except kitchrndYP 6 e ioterceplors Cwctioniog as fixdue traps ...................................................................................................59.00
6. For each installatioM alteration or rcpeir or wata piping and/or waur treevnent,wch ....................................................................... $9.00
7. Fm each repair m altcaGOn of a d ainage rn vrnt yiping,wch fiMUre ................................................................................................ 89.00
8. For eech lewn splinkla system on any one meter including bacldlow prouction devices thaefore.....................................................59.00
9. Fm etrnospheric-type vacuum breakers not included in item l2:
W 5 ................................................................................................................................................................................................ 56.00
over5,each ...................................................................................................................................................................................... $2.00
10. For each bacldlow pmtective device other ihan eunosphaic rype vacuum brcakers:
2 inch(51 mm)diameter and smella............................................................................................................................................... 59.00
wa2 inch(S I mm)diamercr ........................................................................................................................................................ S17.D0
1 l. for initial inscallation and testing tor a roclaimed water system........................................................................................................ $35.00
12. for each annual cross-connectian testing af a reclaimed wester system(excluding inidel test) ........................................................ $35.00
13. For eech medicel gns piping system serving one to five inlet(sNouUet(s)Tor a specific gas...............................................................557.00
14. For each addifional medical gas inleKs)/outlet(s) .................................................................................................................................56.00
O her lospeetiona and Fees:
l. Inspections outside ofnormei business hours.................................................................................................................................... 563.00
2. Reinspection tee................................................................................................................................................................................ $63.00
3. Inspecdons for which no fa is specificelly indicetcd ...................................................................................................................... $63.00
4. Additional plen miew requircd by changes,edditions or misions to approved plens(minimum charge•one-hdF hour) ...............$63.00
Per hour fin each hour wmked or he totel houriy cost W he jurisdiction,whicheva is greata.This cost shail inciude suprnision,overheaQ
equipmrnt,haurly wages and fringe benefits of all ihe employces imoived.
Fees: Pertnit fees shall be assessed in accordance with this section. Fees spec ed shall be
adjusted for inflation each year based upon the Seattle Consumer Price Index. Fees shali be
rounded down to nearest whole dollar.
Appeal Fees: The fee for appeals of codes adopted pursuant to ACC Chapter 15 shall be
110.00 plus total hearing examiner costs.
Plan Review Fees: When submitted documents are required by Section 106.3 of the
Construction Administrative Code, a plan review fee shall be paid at the time of submitting the
submittal documents for plan review. Said plan review fee shall be 65 percent of the building
permit fee as shown in Table 1-A. The plan review fees specified in this section are separate
fees from the permit fees and in addition to permit fees.
Temporary Certificate of Occupancy Fees: There shall be a fee equal to ten percent of the
building pertnk fee for issuance of a temporary cert cate of occupancy.
5. ADMINISTRATIVE PROCEDURES AND MISCELLANEOUS INSPECTIONS: In
addition to any other fees specified in this chapter, there shall be a fee schedule for ceRain
administrative procedures not otherwise included as set forth in the following schedule of fees:
Adult Family Home Inspection 160.00
Demo ition, permit and inspections Per Table 1-A
Page 9
RES.B Page 100 of 157
Relocation (pre-inspection)' PerTable 1-A
Housing inspection Actual city cost, minimum $21.00
Change of use Per Table 1-A
Sign pertnits Unless except by Ch. 18.56 ACC, the fee shall
accompany each application for a sign permit.
The amount of the fee shall be based upon the
velue of the sign pursuant to Table 1-A.
6. RENTAL HOU$ING BUSINESS UCENSE FEES (Per Resolution No. 4601, Ordinance
No. 5882, Resolution No. 4272, Resolution No. 4424 and Ordinance 6477):
1) The fee for a license to operate rer tal housing businesses in the Cit r, as defined
in Chapter 5.22 of the Aubum City Code (ACC) shall be based on the total number of units as
fioliows:
a) One to four dwelling units: $53.00 per year,
b) Five to 24 dwelling units: $106.00 per year;
c) Twenty-five or more dwelling units: $212.00 per year.
d) Communal residence: $150.00 per year
2) The fee for a license to operate rerrtal housing businesses in the city shall be for
the license year from January 1 to December 31, and each applicant must pay the full fee for
the current license year or any portion thereof during which the applicant has engaged in the
operation of rentaFhousing businesses.
3) The rental housing business license fee required by this chapter is in lieu of,,and
not in addition to, the general 6usiness license fee required tiy Chapters 5.05 and 5.10 of the
Aubum City Code (ACC); provided, howeyer, that any person required to obtain a rental
housing business license must also obtain a general business license, at no cost, pursuant to
Chapters 5.05 and 5.10 of the Aubum City Code (ACC).
4) Notwithstanding the provisions of sub-section (1) of this sectian, the fee for
operating rental housing facilities for any single individual, partnership, corporation or entity stiall
not exceed $424.00 per license period.
For the 2010 calendar year only, rer tal housing business license renewals shall be valid
for the period July 1, 2010 to December 31, 2010 subject to the payment of one-haff of the
spec ed fee. For the 2011 calendar :year and subseGuent calendar years, rentaf housing
business license renewals shail be for tFie period January 1 through December 31.
Page 10
RES.B Page 101 of 157
7. ANIMAL LICENSING FEES AND PENALTIES (PerReso/ution No. 4868):
Animal License Fees
Type Comments Cost
Juvenile 8 weeks to 6 months of age 15.00
Altered Proof:of spay/neuter required 30.00
Unaltered 60.00
Senior Proofthat pet is altered and proof tliat owner is 62 years of age $15.00
or older consistent with ACC 13:24 is required
Disabled Proof that pet is altered and proof of disability required 15:00
Service Wdh a signed statement, on the City Form, indicating that the 0.00
Animal owner of the animal has a disability and that the animal is a
service animal, no license fee shall be charged by the City.
Replacement 5.00
Tag
Late Payment Penalty
Days Past Expiration Type Additional Cost
45-90 Late fee $15.00
91-135 Late fee $20.00
136-364 Latefee $30.00
365 or more Late fee $30.00 + prior year's`license fee
Page 11
RES.B Page 102 of 157
B. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by
Ordinance No. 5715 and Ordinance No. 5819, and amended by Reso/utron No. 3784,
Resolution 3797, Resolution No. 3841, Resolution No. 3953, Reso/ution No. 4117, Resolution
No. 4270, Resolution No. 4414, Reso/ution 4734, aae-Reso/ution No. 4880. and Resolution No.
5016)
1.Lease Fees:
Lease Tvpe Fee
Open Single f9186.24
Open Twin 2 1-99217.42
Glosed R-2 2 @-289.51
Closed R-9 & 10 3 8 44 8.59
Outside Tiedowns 61-3563_96
Storage Rows 3-8 8 6 108.85
Storage Units (185 sq. ft. — Buildings 9, 10) 84-96_89
Storage Units (298 sq. ft.) 3-a 116.77
Storage Units (380 sq. ft. —Buildings 9, 10) 4-6 148.96
The West End Hangars located on Hangar rows 9 and 10 have an additional 298 square feet
each. There shall be an additional $100.00 per month surcharge for the additional space.
A security surcharge of $5.00 per month is charged, in addition to the base monthly rental
fees provided in this sedion, for each tieiJown, each hangar door and each storage rental area,
which security surcharge fees are to be used for the provision of increased security at the
Aubum Municipal Airport (approved by Ordinance No. 5500 on January 16, 2001). For the
purposes hereof, each tie-down consists of the structuresffacilities necessary to accommodate
orie (1) regular sized light aircraft. Furthermore, the hangar doors to which the security
surcharge applies includes all hangars located at the Aubum Municipal Airpork including those
hangars built on land ovmed by the Cky but leased to private parties, and those hangars owned
in a condominium type ownership.
The above lease and security surcharge amounts are subject to applicable leasehold taxes,
which shall be paid by the tenant. The total charges, including the above lease rates plus lease
hold tax and surcharge shall be reflected in monthly billing rates. Tenants shall be given notice
as required by Ordinance or lease agreemerrts. The Airport Lease rates shali be effective
January 1, 28432014.
Payments. Payments are due on the first of each month, past due as of the 5th and late as of-
the 15'". Payments not received by the 15'" incur a $10.00 late fee. Payments not received
after30 days from the due date incu an additional $25.00 delinquency fee.
Automatic gate electronic cards. One automatic gate.electronic card will be issued to each
tenaM free of charge. Any additional eiectronic cards requested by a tenant are subject to a
25.00 non refundable fee. A $25.00 replacement fee wiil be assessed against 4he tenanYfor ail
lost or damaged electronic cards. All electronic cards must be retumed to the airport at the time
of lease expiration.
Page 12
RES.B Page 103 of 157
Each lease shall include an initial payment of first and last months' rent plus a damage deposft
in the amount of two times the monthly base rate. Each lease agreement shall also include
terms that authorize the city to apply the damage deposit to outstanding charges on termination.
2. Daily Transient Parking (overnight) Rate
Tie Down 5.00
Open "T" 25.00
Enclosed Hanger 35.Q0
3. Base Parking Fee— DesignatedSpaces
Abase vehicle parking fee of$852_50 per month per designated space is charged. There are
ten designated spaces available on a first come basis for pilots to park or store a vehicle for an
extended period of4ime:All airport rules and regulations apply. A Vehicle Storage Permit must
be completed and appropriate fees paid. The storage of vehicles is fior convenience for the
users of the Aubum Airport and is month-to-month.
4.Base Parking Fee—Tie Down Area Spaces
A base fee of $100 per month is charged for use of vacant tie down area spaces for line
controlled hobby aircraft. A designated area will be detertnined by the Airport Manager and a
Memorandum of Understanding will be completed and signed by authorized individuals. This is
a morrthly fee charged from time to time for hobtiy club use.
5. Additional Airport Fees
Gate Cards (each lease gets one card at no charge. Additional cards cost $25.00
25.00 non refundable)
Aeronaufical Business License (inc/udes listing of your business on 250.00
airport signs and airpoR webpage.)
Flanger Waitlist Fee 50.00
Page 13
RES.B Page 104 of 157
C. POLICE DEPARTMENT FEES (Per Ordinance No. 5715 amended by Ordinance No.
6216, 5819, Reso/ution No. 3797, Reso/ution No. 3953, Resolution No. 4117, Resolution No.
4272, Reso/ution No. 4424, Ordinance 6216, Ordinance 6276,aad Reso/ution No: 4552 and
Reso/ution 'No. 5016. False A/arm fees per Ordinance No. 6216 amended by Ordinance Nos.
6252 and 6345:))
Type Fees
Police Report/Collision Report (fee not charged where requested by $13.25
vic4im or party involved)
sa Letter 5.00
Fingerprirrting Fees (fee not charged where taking of fingerprints is $15.00 (per card)
required by cityj .
Laminated Concealed Pistol License 3.50
89
S#5-9
AFPrSR6
Annual Alarm Registration Fees:
Residentiaf 24.00
Commeroial 24.00
Residential low Income Senior CitizeNDisabled Citizen 12.00
Late Registration Fee 25.00
Aubum Security Alarm License 10 per each
registered alarm
user to a maximum
of$100 annually
Late License Fee 25.00
Reinstatement Fee 100.00 plus $10
per permitted user
False Alarm Service Fees:
Burglac False Alarm Service Fee" 100.00
Robbe.ry, Panic and Burglary Crime in Progress False Alarm Fee' 200.00
Supplemental Fee for Non-permitted Alarm System, each alarm 200.00
Fee for false alarm caused by Monitoring Company or Alarm $100.00
Insfaliation Company employee
Eirst Dispatch Report during time of suspension 100.00
Each dispatch thereafter 25.00
Cffie fee 25.00
Appeals 25.00
The alarm administrator will waive the first false alarm fee following the
installa4ion of an alartn system at a particular address.
Page 14
RES.B Page 105 of 157
D. CITY CLERK FEES (Per Ordinance No. 5715, Ordinance No. 5819, Resolution
No. 3797, aabl-Resolufion No. 4244 and Reso/ution No: 5016.)
Tvae Fees
Fees for public records—Collection
Non-certified copies of public records 0.15 per page
Non-cert ed color copies Qetter and legal sized) 0.55 per page
Non-certifed'color copies (11x17) 1.10 perpage
Certified copies of public records 4.00 per page
Non-certified copies of public records where a search or 4.00 for 1"page and
documentation is required) 2.00 each add'I page
Scannina oaper cooies to PDF 0.15 oer paae
CD duolication 5.00 oer disk
DVD duolication 10.00 oer disk
Fees for Aubum City Code book and supplements
Copy of Aubum City Code boak (wi4h latest supplement) 100.00 percode baok
Supplements to the Aubum City Code book 11.00 per copy.
Page 15
T______
RES.B Page 106 of 157
E. CITY CEMETERY FEES (Per Ordrnance 5715, Reso/ution No. 3797, Resolution No.
3953, Resolution No. 4027, Resolution No. 4103, Reso/ution No. 4117, Resolutron No. 42Z2
Reso/ution No. 4424, Reso/ution No. 4552, Reso/ution No. 4675,Resolution 4778 and
Reso/ution No. 4880.)
GRAVES
Section 9A and 96 2,395.00 -$2,495.00
Ail o4her adult graves 1,99.5.00-$2,195.00
Child's Place 300.00
Double Depth (indudes 2 burial spaces/2 liners) 4,390.00
Section 9A 8 9B (Quads 8 Upright monument plots)3,995.00 each
Section 96 (Dry riverbed area—Block 41A) 4,995.00 each new
GROUND CREMATION PLOTS
Centenniai Um Garden (single) 695.00-$995.00
Centenniai Um Garden (double) 1,295.00
Section 9 Upright Section Um Plots (4 ums) 3,195.00
NICHES
Mausoleum (top rows available only)
Single 695.00
Centennial Columbarium II (1 or 2 ums)
Row 1 Top SOLD OUT
Row 2 Middle SOLD OUT
Row 3 Middle 1,795:00-$1,895:00
Row 4 Bottom 1,695.00-$1,795.00
CHAPEL OF MEMORIES— INTERIOR NICHES'
Niche Dimensions
12 x 12 Single 2,195.00—$3,595.00
12 x 18 Double 3,295.00—$5,995.00.
12 ic 24 Family (up to 3 ums) 6,895.00—$8,295.00
The above niche prices include one bud.vase per niche. Inumment will be $395.00 - $495.00
per occasion. See guidelines for addftional pertinent information. A single inscription on the
glassfroM is $tt5:00- $195.00 plus tax. Um's to be purchased separately.
CHAPEL OF MEMORIES—EXTERIOR NICHES"
Rows 4, 5 8 6 Rows 2 & 3 Rows 1, 7 & 8
Niche 2,695.00 2,295.00 1,895.00
If the niche (extemal) is to be used as a double niche, the inumment, inscription and tax will be
due when a second um is placed. (Row 1 is the bottom row)
OVERTIME WILL BE CHARGED AT $150.00 - $175.00 PER HOUR. AFTER 4:30 P.M., MONDAY
THROUGH FRIDAY. THE SATURDAY SERVICE CHARGE IS $595.00 - $695.00 FOR FULL
INTERMENT AND 8325.00-$395.00 FOR CREMATION SERVICES.
EXTENDED LAND USE 495.00
MEMORIAL PLAQUE - $175.00 additional for inscription +tax 295.00
SERVICES
Chapel of Memories" rental for services 195.00
Opening and Closing—Ground Burials
LinerNault 1,195.00-$1,295.00
Children's Place 295.00
Page 16
RES.B Page 107 of 157
Opening and Closing-Cremation
ForestWalk 495.00- $595.00
Cremation Plot 495:00-$595:00
Niche- $175.00 - $195.00 for additional inscription +tax $395.00
Opening and Closing - Entombment - $175.00 - $195.00 $895.00
inscripfion +tax
Vauk Installation +tax 395.00
Marker Services
Flat Grass:.
Setting Fee +tax 295.00
f2esetting Fee+tax 150.00
New Inspection Fee for outside sales 150.00
UprigM:
Setting Fee +tax 425.00
Resetting Fee 325.00
Vase Setting Fee +tax 45.00
Recording Fee 100.00
Overtime Charge-per hour 175.00
Saturday Service Fee
Full Interment 595.00 -$695.00
Cremation 325.00 -$395.00
MATERIALS
Flower Vases: (prices include vase setting fee)
Standard 125.00
Deluxe Cast Zinc(gray or bronze zinc) 175.00
Deluxe Wall (brass) 175.00
Liners: Concrete Liner+tax 595.00- $695.00
Mountain View Vault (+ installation fee&tax) 795.00- $995.00
Double Depth +tax 895.00
Ir fant +tax as required
Um Encasement +tax 195.00
Vault Installation +tax 395.00 -$495.00
FORESTWALK INFORMAL.CREMATION GARDEN
Single 3'Double 4'
Single Ground Plot $695.00-$995.00 Double Ground Plot $2,195.00-$3,995:00
Featu e S'ite 4' Wshing Well
Double Ground Plot $SOLD OUT Scattering 295.00
monument and tax
Biodegradable Um 125.00 + tax Add for 2ntl Inurnment 495.00
Granite Memorials Start At 295.00 +tax Add for 2n° Marker Inscription $195A0+tax
Page 17 i
RES.B Page 108 of 157
F. PUBLIC WORKS DEPARTMENT FEE3
1. 7ransportaUon Impact Fee Rate Schedule: (Per Ordinance No. 5763 as amended by
Reso/ution No. 3953, Ordinance No. 6005, Resolution No. 4f03, Resolution No. 4424, and
Reso/ution 4964.)
ITE
Land
Use Independent Non-DowntownFee Downtown
Land Use Code Variabte Trip Rate Rate Fee Rate
Industrial
General Light 110 sf/gfa 0.97 6.43
IndusUial
Generai Heavy 120 sf/gfa 0.68 5.05
Industrial
IndusVial park 130 sf/gfa 0.85 5.64
Manufacturing 140 sflgfa 0.73 4.84
Mini- 151 sf/gfa 0.26 1.59
warehouse/storage
Residential
Single-Family 210 du 1.00 3,641.36 $2,949.50
detached)
MuR'rFamily 220- du 0.62 2,386.65 $1,933.19
233
Mobile Home 240 du 0.59 1,718.72 $637.09
Senior Housing 251, du 0.27 786.53
252
Lodging
Hotel 310 room 0.60 2,496.93 $2,022.52
Motel 320 room 0.47 1,955.93
Recreational
Movie Theater 444,seat 0.08 162:72 $120.41
445
Health Club 492, sflgfa 3.53 8.54 6.32
493
Insfitutional
Elementary school 520 Student 0.15 212.24 $157.06
Middle school/Jr. 522 Student 0.16 359.56 $266.07
High
High scliool 530 Student 0.13 400.34 $296.25
Church 560 sf/gfa 0.55 2:12 1.57
Day care center 565 sf/gfa 12.34 19.26 14.25
Library 590 sf/gfa 7.30 9.68 7.17
Page 18
RES.B Page 109 of 157
Medical
Hospital 610 sf/gfa 0.93 3.87 3.14
Asst: Living, 254,bed 0.22 840.88
Nursing Home 620
Ofilce
General office 710, sf/gfa 1.49 7.12 4.84
715,
750
Medical office 720 sf/gfa 3.57 13:37 9.09
Post offce 732 sf/gfa 11.22 14.88 10.12
Retail
Free Standing 813 sf/gla 4.35 6.84 5.06
Discourrt Superstore
Free Standing 815 sf/gla 4.98 9.03 6.68
Discount Store
Hardware/paint 816 sf/gla 4.84 6:34 4.69
store
Shopping Center 820 sf/gla 3.71 5:35 3.96
Car sales- New 841 sf/gla 2.59 9.92 7.34
Car sales- Used NA space` 0.28 1,072.02 $793.29
Automobile Parts 843 sf/gla 5.98 6.03 4.46
Sales
Tire Store 848 sf/gla 4.15 6.84 5.06
Supemiarket 850 sf/gla 9.48 13.26 9.81
Conyenience 851 sf/gla 52.41 27.65 20.46
Merket
Home Improvement 862 sf/gla 2.33 2.65 1.96 .
Sup.erstore
Drugstore wRhout 880 sf/gla 8.40 6.98 5.17
Drive-Through
Drugstore with 881 sf/gla 9.91 8.94 6.62
Drive-Through
Fumiture store 890 sf/gla 0.45 0.38 0;28
Services
Drive-in'bank 912 sf/gfa 24:30 20.10 14.87
Quality Restaurar t 931 sf/gfa 7.49 14.84 10.98
High tumover 932 sf/gfa 9.85 13.44 9.94
Restaurant
Fast Food 933 sf/gfa 26.15 27.75 20.54
Restaurant without
Drive-Through
Fast Food 934 sf/gfa 32,65 34.65 25.64
Restaurant with
Space is individual vehicle sales space:70 vehides for sale=70 vehide spaces.
Page 19
RES.B Page 110 of 157
Drive-Through
Espresso Stand 938 sf/gfa 75.00 26.53 19.63
with Driye-Through
Auto care cerrter 942 sf/gfa 3.11 4.98 3.69
Service station 944 vfp 13.87 14,228.16 $10,528.84
Service station with 945 vfp 13.51 10,513.62 $7,780.08
mini-mart
Notes:
A. Basiatrip rates are based on the ITE Trip Generation Manual, 9th Edition.
B. Impact fee rate calculation is based upon the foliowing methodology:
Basic Trip Rate = PM Peak Hour Trip Generation (per unit of ineasure)
Basic Trip Rate x Percent of New Trips x Trip Length AdjustmeM x Per Trip
Fee/(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per
unit of ineasure)
C. For land uses not specifically ident ed here, trip generation rates could be derived from
ITE or a special stucly by the applicant.
D. sf JGFA= Square feet Gross Floor Area; sf/GLA= Square Feet Gross Leasable Area;
VFP=Vehicle Fueling Position.
E. Projects eligible for the Downtown Fee Rate are those located entirely within the
boundary ident ed on Figure 1.
2. Truck-Dependant Land Use Supplementary Transportation Impact Fee Rate
Schedule: (Per Reso/ution No. 4122 and Reso/ution No. 4424.)
Land Use ITE Land Use Independent Truck Trip Impad Fee
Code Variable Rate Rate (per s
lndustrfal
Light IndustrylManufacturing 110, 130, 140 sf/GFA 0.06 0.11
Hea4y Industry 120 sf/GFA 0.04 0.09
Retail
Shopping Cerrter 820 sf/GLA 0.01 0.01
CarSales 841, NA sf/GFA 0.09 0:16
Supermarket 850 sf/GFA 0.33 0.64
Free-Standing Discount Store 813, 815, 861, 863, 864 sf/GFA 0.10 0.19
Home Improvement sf/GFA
Superstore 862 0.37 0.70
Services
Restaurant 931, 932 sf/GFA 0.63 1.20
Fast Food Restaurant 933, 934 sf/GFA 2.87 5.51
Notes:
A. ITE Land Use Code based on ITE Trip Generation, 9th Edition
B. Impact fee rate calculation is based upon the following methodology:
Truck Trip Rate = Daily Truck Trip Generation (per unit of ineasure)
Truck Trip Rate x Per Trip Fee = Impact Fee'Rate (per unR of ineasure)
Page20
RES.B Page 111 of 157
C. For land uses noYspec cally identified in the table, trip generation rates could be
derived from a special study by the applicant.
D. sf/gfa=square feet of gross floor area; sflgla= square feet of gross leasable area
3. Impact Fees By Land Use - Revenue Credit = 20% (Per Ordinance No. 5977,
Resolution 3953, and Reso/ution No. 4022)
Total Adjustment Fire and EMS
Fire and EMS Revenue Impacf Fee
Cost Credft) At Per
Land Use Per UnR Of 20% Unit of Development
Development
Residential
Single Family, Duplex, Mobile Home $ 362.66 72.53 $ 290.13 per dwelling unit
Multi-family 383.09 76.62 306.47 per dweliing unit
Non-Residential
Hotel/Motel 0.53 0.11 0.42 per sq ft
HospitaUClinic 1.05 0.21 0.84 per sq ft
Group Living 2.63 0.53 2.10 per sg ft
Office 0.29 0.06 0.23 per sq ft
Retail 0.62 0.12 0.50 per sq it
RestauranUBar/Lounge 1.62 0.32 1.30 per sq ft
IridustriaUManufacturing 0.11 0.02 0.09 per sq ft
Leigure/Outdoors 1.08 0.22 0.86 per sq fi
Agriculture 0.71 0.14 0.57 per sq ft
Church 0.38 0.08 0.30 per sq ft
8chaols/Colleges 1.07 0.21 0.86 per sq ft
GovemmenUPublic Buildings g 0.36 1,45 per sq ft
Casino 3.78 0• 3.01 per sq ft
Jails 21.99 4.40 17.59 per sq ft
4.Facility Extenslon Fees: (Per Ordinance No. 5791 and amended by Ordinance No.
5819, Resolution No. 3953, Reso/ution No. 4272 and Resolution No. 4424.)
The Facility Extension Application Fee is $552.00, plus $167.00 for each Facility (Water,
Sanitary Sewer, Storm Drainage, Sfreet, private street and private stortn systems within private
streets)..
Faciiity Extension Fees are the summation of the foilowing categories (a+b+c+d), or $1,660.00,
whicfiever is greatec
a.For the combined linear footage of water, sewer, storm drainage and private
stortn drainage within private streets:
Page 21
RES.B Page 112 of 157
The firstA lineal feet (LF) to 1000 LF is charged at $5:50 per LFplus,
The next 1001 LF to2500 LF is charged at$2.80 per LF plus,
Any additional over 2500 LF is charged at$1.65 per LF.
b.For the linear footage of streets and private streets:
The firstA LF to 500 LF wilF be charged at $6.90 per LF plus,
The next.501 LF to 1000 LF will be charged at$4.10 per LF plus,
Any additional over 1000 LF will be charged at $1.10 per LF.
c.For non-linear extensions such as pump stations or traffic signals, the extension
fee will 6e determined by the City Engineer based on an estimate of the City's
labor Gost associated with the pfan review, inspection, and administration of the
application.
d.For that portion of the water or sewer facility located outside City Limits, but
within ezisting County (King or Pierce) right-of-way, an additional fee of $444.00
plus $5.00 per L,F of the combined water and sewer extension located in the
existing County right-of-way applies:
Facility Extension Fees will be paid as follows:
L Forty percent (40%) at the time of execution of the facility extension
agreement.
2. Sixty percent (60%) ugon the City's approval of the construction drawings
and prior to the start of construction.
5. Right-of Way Use Permit Fees: (Per Ordinance No. 6125)
Type A—Banner: 30.00
Type B—Short tertn:60.00
Type C— Long term:100 for the 1 g'year 1$30 for each additional year
Type D— Hauling: 100.00 + estimated staff time $50 per hour
Street Closure—Type B or C: 90.00
Sidewalk Closure—Type B or C: $60.00
Parking Closure—Type B or C: 60.00
6.Flood Control Zone Permit: (repealed by Ordinance No. 6295) See Planning fees.
7. Street and Alley Vacations: (Per Resolution No. 4143) 750.00
8:Utilky System Development Fees: (Per Ordinance No. 5819 and amended by
Resolution No. 3797, Reso/ution No. 3953, Resolution No. 4272 and ResoJution No. 4424.)
For all utilfties, a charge in lieu of assessment or payback charges may be applicable for the
Page 22
RES.B Page 113 of 157
proportional share of the utility line being connected to.
a. Water Utitity: Connection fees are comprised of a Water Service Installation Permft
Fee and the System Development Charge as follows:
Meter Water Service Installation Permit Fee System
Size Ezisting Water Water Service& Meter Box Installed b C' "" Development
pn Inches) Service 8 Meter Box' Paved Str'eet Un aved Street Gharge(SDC)
or less 5212.00 2 175.00 S1 170.00 S2 424.00
1 280.00 52;380.00 1 475.00 S4 048.00
1-1/2 450.00 3,210.00 52,305.00 8 072.00
2 5580.00 3 488.00 2,588.00 12 920:00
3 Actual Cost Actual Cost Actual Cost 24,240.00
4 Adual Cost Actual Cost Actual Cost S40 408.00
6 Actual Cost Actual Cost Actual Cost 80 792.00
8 Actual Cost Actual Cost Actual Cost 129 280.00
10 Actual Cast Actuaf Cost Actual Cost 135 971.00
Installation of a water meter done by the City and the service either already exists or has been
installed by the developer.
Installation of the entire water service is done by the City.
b. Sanitary Sewer Utility: Connection fees are comprised of a Permit Fee antl the
System Development Charge as follows:
Type Permit:Fee System Development
Existing Sewer New Service Line Charge(SDC)"
Stub Re uired
Single Family 88.00 155.00 850.00 Per Parcel
Parcel
OtFie Parcels 88.00 155:00 850.00 Per RCE""
Side sewer repair 62.00
on rivate ro e
Side sewer repair 105.00
in ri ht-afwa
Except that for multifamily residential units with separate water meters for each family unit; the
sewer utility systems development charge will be calculated as one RCE per family unit.
RCE, Residential Customer Equivalent - an RCE shall be as defined by the King CouMy
Department of Natural Resources.
In addition to City sanitary sewer connection fees, there shall be a sanitary sewer connedion
fee imposed to pay Capital Improvement fees to King County per the King County Rate
Page 23
RES.B Page 114 of 157
Schedule.
c. SWrm Drainage Utility: (PerReso/ution No. 4566)
Connection fees are comprised of a Permit Fee and the System Development Charge as follows:
SYSTEM DEVELOPMENT CHARGE SDC
Type System DevelopmeM Charge(SDC)
Single Femily Residence 8 Duplexes(an 1,162.00 per Parcel
Jndividual Parcsls
Other Parcels 1,162.00 per ESU'
ESU, Eqqiyalent Service Unit-A configuration of development of impervious surtaces
estimated to coMribufe an amount of runoff to the City's storm drainage sysfem which is
approximatety equal to that created by the average single family resideMial parcel. One
ESU'is considered equal to 2,600 square feet of parcel coverage by impervious surtaces.
Per ACC 13.48.010.
When calculating the total SDC, a credit will be applied for the existing impervious area (New total
SDC minus calculated SDC for existing impervious area using the new definition of impervious
surface as given in ACC 13.41.010j..
STORM PERMIT FEE
Pertnit Level"" Permit Fee
Level 1 210.00
Level 2 400.00
Level 3 Base Fee+the Gumulative Additional Fees as indicated below:
Base Fee=$1,440.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee#7 =Base Fce+$400.00 for 10,001 SF
up ro 43,580 SF(1 Acre)of disturbed area
Cumuletive Additional Fee#2=Cumulalive Additional Fee#1 +
100.00 per Acre for each add'Rional disturbed Acre over 1 Aae
Permit levels are determined as follows:
Level 1 permits are for all projects tFiat
are not located in a Critical Area and
add or replace less than2,000 square feet of impervious surface area; and/or
disturb less than 7,000 square feet of land.
Level2 permits are for all projects 4hat
add or 2place 2,000 to 4,999 square feet of impervious surface area; or
disturb 7,000 square feet or more of land.
Level3 permits are forall projects that:
Page 24
RES.B Page 115 of 157
add 5,000 square feet or more of impervious surface area, or
convert'/.acres or more of native vegetation to lawn/landscaped area, or
convert 2.5 acres or more of native vegetation to pasture, or
the new plus replaoed impervious surface area is 5,000 square feet or more and
the value of improvements exceeds 50% of the assessed value of existing
improvements.
9. Other Utility Fees: (Per Ordinance No. 5819, Ordinance No. 5944, Resolution No.
3797; Resolution No. 3953 and Resolution No. 4424.)
Fire Service Line Permit 135.00
Fire 1-lydrant Permits
Fire Hydrant Permit and Inspection Fee 238.00
Hydrarrt Meter Morrthly Rate 31.00
Hjrclrant Meter VVeekly Rate 31.00
Hydrant Meter Wrench—Refundable Deposit 26.00
Deposit—Hydrant Meter with RPGA Wrench and VaNe 1,449.OQ
Water Main eMension purity test fee 181.00
Water Meter test fee, 2"or less 217.00
Water Meter test fee greater than 2" At Actual Cost
Storm Drainage Repair Permit
Private Storm System located on Private Property 31.00
Storm System located in Public Right-of-Way/Easement 57.00
Payback Administrative Fees: (Per Ordinance No. 5954)
Appiication Fee 500.00
Processing Fee 1,0.00.00
Area or Special Benefit Analysis 500.00
TransactioNCollection Fee 300:00
Outside Professional Services Time and Materials
10. Construction Permits: (Per Ordinance No. 5817, Reso/ution No. 3953, Resolufion No.
4272, and Resb/ution No. 4424.)
The fees for Construction Permits are as follows:
Basic Fee (B 150.00
Hourly Inspection Rate (HIR)
Normal Business Hours 52.00
After Hours (after hours work includes weeknights, weekends,80.00
and holidays and wili be at the after hours HIR x the duration of
the work.
For Excavation Type Work:
Lenath of Excavation (feet) Additional Fee (AF)
31 —100 52.00
Page 25
RES.B Page 116 of 157
101 —250 155.00
251 —500 259.00
501 —750 362.00
751 — 1000 466.00
Pertnit Fee = BF +AF (for the appropriate length of excavation)
If the excavation exceeds 1000 linear feet the following will be used:
Permit Fee = BF+ $466.00 + (HIR x (Length of Excavation— 1000)l100)
for Non-Excavation Type Work: This work includes any work in the public right-of-way that is
no4 covered by any other permits and includes such things as overhead utility work;
geotechnical borings, horizontal directional drilling and vauR installation.
Pertnit Fee= BF + (HIR x Permit Duration in days)
In Lieu of Fee: In lieu of the above standard rates, the city engineer or hislher designee may
calculate the fee based upon current labor rates for administrative and inspedion staff aker
developing an estimate of staff effort involved. For projects that are expected to involve
significantly more than 1,000 feet of street excavation or when the scope or duration cannotbe
accurately estimated, the city engineer may establish a deposit account to manage permitee
deposits in advance of permit issuance for reimbursing actual labor costs of administering the
permR: Such deposit accounts will not be interest bearing and will be closed at the end of 4he
permitted work when a final accounting of the permit administration cost shall be calculated and
a final bill or credit issued to the permitee.
11. Memorial Sign Program: (Per Ordinance No. 6137, and Ordinance No. 6149)
Memorial Sign 150.00
12. Special Pertnits: (Per Ordinance No. 5817 and amended by Reso/ution No. 3953,
Resolution No. 4272 and Reso/ution No. 4424.)
Permit Tvoe Base Fee Additional Per Linear Foot Fee
Sidewalk 54.00 1,:10 per foot for each foot over 25 Linear Feet
Residential Driveway 54.00 1.65 per foot for each foot over 20 Line.arFeet*
Commercial Driveway 107:00 $2:20 per foot for each foot over48 Linear Feet'
Driveway widths are based on the width of the driveway apron in the right-of-way.
13. Street Payback Agreements: (PerOrdinance Na 6319 and Reso/ution No. 4624.)
Appiication Fee 500.00
Processing Fee 1,000.00
Assessment Reimbursement Area Analysis 1,000.00
Transaction/CollecEion Fee 300.00
Page 26
RES.B Page 117 of 157
Outside Professional Services (when needed) Time and Materials
Page 27
RES.B Page 118 of 157
G. PARKS AND RECREATION (Per Reso/ution No. 3797 and amended by Reso/ution No.
3953, Reso/ution No. 4117, Resolution No. 4272, Reso/ution No. 4424, Ordinance No. 6276,
Resolution No. 4552 aad-Reso/ution No. 4880. and Resolution No. 5016.)
Les Gove Buildin Resident Non-Resident
3 hour minimum 3520/hour 925/hour
Seven da s a week 9 a.m. - 11 .m.
Parks Arts 8 Reereation Administration Buildin Resident Non-Resident
3 hour minimum 940lhour 3 50/hour
Frida 530 - 11 .m.• Saturda and Sunda 9 a.m. - 11 .m.
BasicKitchen 25 25
Gvmnasium (ethletics aractice, birthdav oarties, etcJ 30/hour 0/liour
Hourlv Facilitv + Hourlv Facilitv
Attendant Fee Attendant Fee
When Re uired When Re uirecl
Gvmnasiam (toumaments.trade shows, fairs, etc.) 60/hour 75/hour
Hourlv Facility + Hourly Facility
Attendant Fee Attendant Fee
When Re uired When Re uired
Dama e De osit 300 300
O tional Cleanin Fee 275 275
SeniorActivi Center Resident Non-Resident
Full Facility (includes basic kitchen use) 80/hour 100lhour
Available Friday evenings, Saturday and Sunday. Tables and
chairs for up to 200 people max. 3 hr. minimum, 5`30-11 p.m.
Friday eve.); 5 hr. minimum, 9 a.m.-11 p.m.(weekend)
Additional cleanu time is available after 11 .m.
Rental Package Friday night& Saturday: 4 hours Friday and 1,200 1,500
u to 12 hours of active use on Saturda
Rental Package Full Day Saturday or Full Day Sunday: up to 1,000 1,300
12 hours of active use on either da
Millennium Rooms 93a/hour 40/hour
Friday only,3 hoarminimum, 5:30 - 11 p:m., 63 people per Hourlv FaciliN + HourlvFacilitv
room:maximum, 3 rooms available; weekend options available Attendant Fee Attendant Fee
within 30 da s or less When Required When Reauired
Weese & Rotary Rooms 520/hour 2825/hour
Monday—'Friday, 2 hour minimum,5:30- 11 p.m., 40 people + Hourlv Faciiitv + Hourlv Facilitv
per roomi maximum; weekend o tions available within 30 davs Attendant Fee Attendant Fee
or le§s When Reauired When Reauired '
Additional Cleanu time available 11:00 .m. — midni ht 80 100
Damage & Cleaning Deposit (for Full Facility and Millennium 300 300
room rentals without alcohol
Damage & Cleaning Deposit (for Full Facilityand Millennium 500 500
room rentals) with alcohol ($1,000,000 excess liability
insurance re uired
O tional cleanin fee fee re uired with use of alcohol in 259275 259275
Page 28
RES.B Page 119 of 157
facili
Corrimercial kitchen anclloruse of dishes tableware ots etc. 50 50
i Basic Kitchen ' 25 25
William C. Warren Buildin Resident Non-Resident
3 hour minimum 3640/hour 50/hour
Seven da a week 9 a.m. - 11 .m.
BasebalUSoftball/Grass Fields Resident Non-Resident
Reservations made in 1.5 hour increments
Youth 7-.g910/1.5 8913/1.5
hour hour
Adult 23/1.5 hour $2 b930/1.5
hou
Field Li Ms 30/1.5 hour $30/1.5 hour
Field Maintenance 3O per $-30 per field
field
BasebalUSoftbalU Fastpitch Toumaments 1 Day 2 Day
Reservations made for 1 or 2 da toumaments
Youth 700 1000
Adult 900 1300
Field Li hts 30/1.5 hour $30/1.5 hour
Synthetic Turt Fields Resident Non-Resident:
Reservations made in 1.5 hour increments
Youth a645/1.5 hour $4g60/1.5 hour
Adult 4 80/1.5 hour $6975/1.5 hour
Field,Li hts 30/1.5 hour $30/1.5 hour
Game Farm Idemess Park Cam rounds Resident Non-Resident
Daily, Open year round 25/night 25lnigM
J ni Ms maximum
GameFartn Wilderness Park Da Cam Area Resident Non-Resident
Daylight hours, Aprii 1 -October 15 75/day 50 Non Profd
Minimum RentaL 1 da
Pienie Shelters Auburn residents Non=residents
Game Farm Park Half Day" Full Day' HalfDay" Full Day"
Single quadrant(max: 25)
Monday-Friday 630 4850 540 5965
Saturday-Sunday N/A N/A N/A NIA
Fuf/day
Mon-Sun Full Shelter 1-99 9120 68200 $88150 $98250
Page 29
RES.B Page 120 of 157
Mon-Sun (Full Shetter) 100-199 9180 $F49300 $b0225 $99375
Mon-Sun (Full Shelter) 200+ (must also rent N/A 399375 N!A 37 475
amphitheater)
Amphitheater 875 189125 $6b100 $38175
I§aac Evans Park 4A60 9100 5975 489125
Lea Hi1lPark 4960 9100 6975 499125
Roegne Park 4960 9100 g975 99125
Game Fartn Idemess Park 4A60 9100 g875 498125
Les Gove Park 60 1 00— 7S 125
un§et Park
Mon-Sun Single Quadrant (max; 25) 2930 4950 2 40 065
Mon-Sun (Full Shelter) 1-99 91?0 8200 $488150 $2A6250
Mon-Sun (Full Shelter)100-199 28180 $248300 $9225 $A9375
I Mon-Sun Full Shelter 200+ NA 596375 NA 475
Rental Rate Schedule for Aubum Ave Theater Resident Non-Resident
Weekda s Mon-Thur 170.00 5200.00
Weekend Da s Fri., Sat. and Sun. 270.00 320.00
Damage deposit.7he terms and condftions for full 300.00 300.00
or partial refund of deposit apply to approVal of
Check-Out List, including theater, equipmeM plot
restordtion.
Hourly commercial rate for meetings S35/hr 35/hr
2 hour min, for"4-waP only of lobby, auditorium,
and sta e
Equipment nof included: Use of any theatrical 30/hr 30/hr
ui merit addRional cha e
1,000 000 ezcess lia6ili insurance r uired U on r uest U on uest
Cleanin Fee 100.00 100.00
Rental Rate Schedule for Commercial Filmin Resident Non-Resident
Permit Fee 50
Still Photo ra h lTrainin and Industrial Films etc 50 er 1/2 da 100 r da
Broadcasf Film N Commercial etc. 75 er1/2 da 150 er da _
Electricitv/Water Access, Park Maintenance Staff; Hou lv staff cost
Vehicle Access
Dama e De osit 100
Im act Fees:
Pa lc Im act Fees 3 500.00 erresidential dwellin unit
Page 30
RES.B Page 121 of 157
Page 31
RES.B Page 122 of 157
H. MULTIMEDIA DUPLICATION (Per Resolution No. 3953 and Resolution No. 4552.)
DVD coov CD copy
10.00 per disc 5:00 per disk
A
Page 32
RES.B Page 123 of 157
I.INFORMATION SERVICES AND GIS" (Per Resolution No. 4272, Ordinance 6276,
Resolution No. 4552, and ResoJution No.4593 .)
Much of the City's geographic data is available for sale per the prices below plus Washington
State sales tax. A signed public records request form is required. Most public records requests
can be completed within seven to ten business days and wiil be delivered in ESRI Shapefile
formaYwithout Metadata.
Maps
Ezisting Map 5.00 +tax
Custom Maps (any non-existing map) 50.00 per hour" +tax
Data
Digital Data Requests 50.00 per hour15 +tax
Miscellaneous
CD-Rom 5.00 +tax
All other requests for data or infortnation not specifically listed. 50.00 per hour+tax
Hourly charge to complete any of the below(one hour minimum charge).
HouAy charge indudes the cost of processing anii providing custom map requesls.
g HouAy charge indudes the cost of processing and pro d'mg digital data requests.
Page 33
RES.B Page 124 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5017
Date:
December 11, 2013
Department:
Administration
Attachments:
Resolution No. 5017
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5017.
Background Summary:
Resolution No. 5017 designates the members, powers, duties and meeting times and
day of all standing committees of the City Council and designates the Deputy Mayor for
2014.
The Council Operations Committee forwarded two scenarios for Deputy Mayor and
committee assignments as outlined in Resolution No. 5017 Option 1 and Option 2.
Reviewed by Council Committees:
Council Operations Committee
Councilmember:Backus Staff:Heid
Meeting Date:December 16, 2013 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 125 of 157
RESOLUTION NO. 5 0 1 7 (Option 7)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, REPEALING RESOLUTION NO.
4893 PASSED DECEMBER 17, 2012, AND DESIGNATING
THE MEMBERS, POWERS, DUTIES AND MEETING
TIMES AND DAY OF ALL STANDING COMMITTEES OF
THE CITY COUNCIL OF THE CITY OF AUBURN AND
DESIGNATING THE DEPUTY MAYOR
WHEREAS, the Auburn City Council Operations Committee designates the
formation and membership of the standing committees of the City Council, subject to
the approval of a majority of the City Council; and
WHEREAS, the Councii Operations Committee conducted a meeting on
December 2, 2013, at which time the Committee recommended two scenarios for the
membership of the standing committees, powers and duties of standing committees
and meeting schedules and designation of Deputy Mayor for 2014.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, 1N A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES A3
FOL:LOWS:
Section 1. Auburn Resolution No. 4893 passed December 17, 2012; is
hereby repealed effective December 31,2013.
Section 2. The Standing Committees of the City Council for the City of
Aubum, Washington are as follows:
A. PUBLIC WORKS:
Resolution No. 5017-Option 1
December 10, 2013
Page 1RES.C Page 126 of 157
WAYNE OSBORNE (Chair), BILL PELOZA ce Chair), and CLAUDE
DACORSI (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to water and sanita_ry
sewer utilities, storm drainage, streets and policy
matters involving construction, engineering
utilities, tra c, design standards, and
maintenance), righY-of-way use, street vacation,
and equipment maintenance and operations,
transportation (current Public Work§ capital
projects, Public Works Capital ImproVement Plans,
traffic effciency, and Transportation Improvement
Program oversight).This Committee will
coordinate equipment rental and utility matters with
the Finance Committee.
B. FINANCE:
LARGO WALES (Chair), JOHN HOLMAN (Vice Chair), and CLAUDE
DACORSI (member).
SCOPE: In addition to the normal monitoring of the financial
expenditures of the approved budget, fhis
Committee will make recommendations to the City
Council as a whole on policies relating to Capital
Facilities Plan, human resources, municipal court,
legal, information services, and City real property
transactions including sale, lease, acquisition, and
donations. This committee will coordinate property
transactions with other appropriate Council
Committees. This Committee will serve as
Council's liaison for the Tourism Board , the Fire
Relief and Pension Board, the Business
Improvernent Area (BIA), and the Aubum Area
Chamber of Commerce.
Resolution No. 5017—Option 1
Decemberl0, 2013
Page 2RES.C Page 127 of 157
C. PLANNING AND COMMUNITY DEVELOPMENT:
JOHN HOLMAN (Chair), LARGO WALES (Vice Chair), and YOLANDA
TROUT (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to land use planning and
zoning, code enforcement, annexation, building
permits, transportation (long-term planning and
land use and the Transportation Improvement
Program), Capital Improvement Plans (Public
Wo lcs CIP oversight), parks capital and program
planning, cultural arts and public art,
communications, downtown agreements anii
operating policies, community services, and
economic development. This Committee will serve
as the Council's liaison for the Arts Commission,
Planning Commission, Human Services
Commission, Transportation, Transit and Trails
Committee, Parks and Recreation Boafd witH
regard to planning issues, Planning Commission,
Human Services Committee, Urban Tree Board,
Aubum Downtown Association, Sister Cities, and
Mukicultural Roundtable.
D. MUNICIPAL SERVICES:.
BILL PELOZA (Chair), WAYNE OSBORNE (Vice Chair), and
YOLANDA TROUT (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies rela4ing to police; animal control,
emergency planning, telecommunications, solid
waste, airport, parks and recreation operations,
AubLm International Farmers' Market, Mary Olson
Farm, golf course, cemetery, and cable N. This
Committee will serve as the Council's liaison for
the Airport Advisory Board, Aubum International
Farmers' Market Board, Aubum Valley Humane
Society Board, Pa lcs and Recreation Board with
regard to opera4ional issues, and Cemetery Board.
Resolution No. 5017—Option 1
December 10, 2013
Page 3RES.C Page 128 of 157
E. LES GOVE COMMUNITY CAMPUS COMMITTEE
RICH WAGNER (Chair), LARGO WALES (Vice Chair), WAYNE
OSBORNE (Member)
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to the senior center,
museum, and development and ongoing use of the
Community Center and Activity Center facilities at
Les Gove Community Campus. This Committee
will serve as the Council's liaison for the King
County Library, Museum Board, and the Boys and
Girls Club.
F. COUNCIL OPERATIONS COMMITTEE:
RICH WAGNER (Chair), BILL PELOZA (Vice Chair), LARGO WALES
Member)
There is created and established a Council Operations Committee,for
the city council, the appointment, duties and functions thereofto be as
follows:
Appointment. Membership of the Council Operations Committee shall
consist of the Deputy Mayor, regardless of`the Deputy Mayor's length
of tenure on the City Council, and the two other Councilmembe.rs
having the longest tenure on the City Council. Longest tenure is to be
calculated as the total length of consecutive service as a
Councilmember. The Deputy Mayor shall be the Chair of the Counc'il
Operations Committee. The Councilmember having the longest tenure
on the City Council shall be the Vice Chair of the Council Operations
Committee. In the event twb or more members have equal tenure, the
Chair and members of the Council Operations Committee shall be
selected on the basis of the largest number of votes received at the
most recent general election(s) in which the Councilmembers were
respectively elected. It: is provided, however, that Councilmembers
whose term of o ce will expire prior to or during the first meeting of a
new City Council and who have not been re-elected or appointed to
another term of office extending beyond the first meeting of a new City
Council shall not be allowed to vote at Council on the approvaf of the
membership of the new committees.
Resolution No. 5017—Option 1
December 10, 2013
Page 4RES.C Page 129 of 157
Powers and Functions. The function of the Council Operations
Committee is to supervise the formation and membership ofi all
standing committees of the City Council. The Council Operations
Committee shall, subject tothe approval of a majority of the entire City
Council, designate all of the standing committees of the City Council. In
addition, the Council Operations Committee shall, biennially at the frst.
meeting of a new City Council, or periodically, submit a list of the
proposed members of all standing comm'ittees of the City Counc'il for
approval by a majority vote of the entire City Council. The Council
Operations Committee shall also recommend the Chair for each
standing committee of the City Council, which tecommendations shall
also be subject to apProval by a majority vote of the entire City Council.
The membership ofi all standing committees of the City Council shall
consist exclusively of Councilmembers.. Each chair of any standing
committee of the City Council shall, in the absence of a quorum at a
meeting of his/her particular standing committee, have the authority to
appoint a non-member of the standing committee, from the City Councif
to that standing committee for that meeting to create a quorum for that
meeting, or in the chair's absence the vice-chairman shall be a61e to
appoint another Councilmember to that particular committee in 4he
absence of a quorum. The function of the Council Operations
Committee is also to propose amendments to the Rules of Procedure
of the City Council to the full City Council, and to address issues
relating to the whole City Council and make recommendations for
action by the full City Council relative to such issues.
The Council Operations Committee shall also evaluate and recommend
to the whole City Council any actions, responses o sanctions for
violations by Councilmembers of these Rules of Procedure, which
recommendation shall be considered, voted and/or acted upon by the
Ciry Council in the normal course.
In cases of alleged misconduct or violations of the City Council Rules of
Procedures (ROP), the person suspected of the alleged misconduc4 or
violation of the ROP shall be afforded the opportunity to respond, which
opportunityr shall be given, with advance notice, in an open meeting of
the Council Operations Committee (COC) priorto the COC making any
recommendations regarding censure or reprimand or other disciplinary
action.
Resolution No. 5017—Option 1
December 10, 2013
Page 5RES.C Page 130 of 157
Meeting Dates. The Council Operations Committee shall meet the first.
Monday of each month at 5:00 p.m. or more often as needed.
G. DEPUTY MAYOR and COUNCILMEMBER-AT-LARGE:
Councilmember Rich Wagner is des'ignated as Deputy Mayor. The
duties of Deputy Mayor are outlined in the City Council Rules ofi
Procedure
H. COMMITTEE OF THE WHOLE
RICH WAGNER (Chair), BILL PELOZA (Vice Chair), ALL OTHER CITY
COUNCILMEMBERS (Members)
SCOPE: The Deputy Mayor is automatically the chair and
the most senior Councilmember, who is not the
Deputy Mayor, is the Vice Chair. The Committee
receives and discusses information relative to
issues with broad implications for the City. No
votes are taken at this committee.
Section 3. Unless otherwise designated by the Chair, the day and time of the
meetings of the Standing Committees of the City Council of the City of Aubum shall
be as follows:
A. PUBLIC WORKS:
3:30 R.M..
Firstand third Mondays of each month.
B. FINANCE COMMITTEE:
5:30 P.M.
First and third Mondays of each month.
C. PLANNING AND COMMUNITY DEVELOPMENT
COMMTITEE:
5:00 P.M.
Second and fourth Mondays of each month,
D. MUNICIPAL SERVICES COMMTITEE:
3:30 P.M.
Resolution No. 5017—Option 1
Decemberl0, 2013
Page 6RES.C Page 131 of 157
Second and fourth Mondays of each month.
E. LES GOVE COMMUNITY CAMPUS
COMMITTEE
5:00 P.M.
Fourth Wednesday of each month.
F. COUNCIL OPERATIONS COMMITTEE
5:00 P.M.
First Monday of each month.
G. COMMITTEE OFTHE WHOLE
The Council Committee of the Whole shall meet.
whenever there is a fifth Monday in any morrth or as
needed.
Section 4. The City Clerk is authorized and directed to incorporate the
changes in the committees' scope of authority and function in the City Cauncil Rules
of Procedure.
Section 5. The Mayor is hereby authorized to imp ement such administrative
p ocedures as may be necessary to carry out the directives of this legislation.
Section 6. This Resolution shall take effect and be in full force and effect
upon passage and signature hereon..
DATED and SIGNED this_day of 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Resolution No. 5017—Option 1
Decemberl0, 2013
Page 7RES.C Page 132 of 157
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 5017—Option 1
December 10, 2013
Page 8RES.C Page 133 of 157
2014 AUBURN'CITY COUNCIL COMMITTEES - Option 7
PLANNING& PUBLIC WORKS MUNICIPAL - FINANCE LES GOVE COUNCIL
COMMUNITY SERVICES COMMUNITY CAMPUS OPERATIONS(COC)
DEVELOPMENT
5:00 pm 3:30 pm 3;3p pm 5:30 pm 5:00 prti 5:00 pm
2nd&4th Monday 1st&3rti Mondey 2nd 8 4th Monday 1sf 8 3rd Monday 4th Wednesday fst MonAay
John Holman,Chair Wayne Osbome,Chalr Biil Peloza,Chair Largo Wales,Chair Rich Wagner,Chalr Rich Wagner,Chalr
Largo Wales,Vice Ch. Bill Peloza,Vice Ch. Wayne Osbome,Vice Ch. John Holman,Vice Ch. Largo Wales;Vice Ch.Bill Peloza,Vice Ch.
Yolanda Trout Claude DaCorsl Yolanda Trout Claude DaCorsi Wayne Osbome Largo Wales
Land use,2oning Water Police City Budget Museum Commiltee Strudure
Code En/orcement Sanitary Sewer Solid Waste Capital Facilfties Plan Senior Center Commiltee Membership
Building Pertnits Storm Drainage Airport Finance Capital&Operafing Policy for. •Whole Coundl Issues
MnexaBan Right-of-Wey Menagement •GoK Course Human Resources Communiry Center Council Rules of Procedure
Ecanomic Devebpment Streets Cemetery Municipal Court Activrty Center Mnuai Ysioning Retreat
Cultural Arts,Public Art Maintenance&Operations •Parka 8 Rec.Operations Legal Junior City Council
Parks Capilat and Equipment Rental Farmers'.Market Information Services
L6CC Liaisona:
Engineering.(unwes.vet c, Museum Board
Program Planning Animal Control City Real Property
e atar darm,r r) eoys 8 Gir s Club COMMITTEE OF
Engineering(ae opmmn Telecommunirations Fadlitles Management ,
County Library THE WHOLE(COW)
Transportation cu rem Pw. Govemmental AffairsTransportation(iongterm Cable N
wv wol,eRTMrwv. 5thMondayinanymonfhaa"""a,nP Of nr averoght,PW CIP aaorp • Emergency Planning Rlch Wa ner Chair
CP da p
M%
vement Plans Mary Olson Farm
FC Llaisons: 9
nr:e yeer
Tourism eoard BIII Peloza,Vice Ch.
Communications T ansporteuon MSC Llaiso s:
Chamber of Commerce All Othe
Community Services proa a Airport Advisory Board BIA, Bus.lmproyement Area CouncllmembBB
Dormtown Agieements Cemetery Board Fire Relief&Pension Board
Dntn. Opereting Policies Fartners'Market Board
Broad implication issues
Aubum Valley Humane No Coundl vole taken
Sodery Board
PCDC Liaisone: Parka&Recreatbn 8oard DEPUTY MAYOR
Planning Commission operational issues) RICh Wa ne
Human Services Commis'n
9
Mufticultural Roundtable
Ad in absence of lhe Mayor
Altemate to all committees
Ws Commission Coundlmember training
Parks&ReaeaUon BoaM 7 N YOU I GINEO'SU pport coopera iVe
planning issues) Coundlmember relations
Aubum Downtown Asaoc. Help.mairitain cooperative
Urban Tree Boaid Counal-Mayor retatians
TTT Committee Chair COW&COC
Tremportauwi;r snart a rrei a) Mentor,Junior CRy Coundl
Sister Cities
tnuntll[anmit1Bn70791wr 7Z1113 9 ZOOm !ewRES.C Page 134 of 157
RESOLUTION NO. 5 0 7 7 (Optiori 2)
A RESOLUTION OF THE CITY GOUNCIL OF THE CITY OF
AIJBURN, WASHINGTON', REPEALING RESOLUTION NO.
4893 PASSED DECEMBER 17; 2012, AND DESIGNATING
THE MEMBERS, POWERS, DUTIES AND MEETING
TIMES AND DAY OF ALL STANDING COMMITTEES OF
THE CITY COUNCIL OF THE CITY OF AUBURN AND
DESIGNATING THE DEPUTY MAYOR
WHEREAS, the Auburn City Council Operations Committee designates the
formation and membership of the standing committees of the City Council, subject to
the approval of a majoriry of the City Council; and
WHEREAS, the Council Operations Committee conducted a meeting on
December 2, 2013, at which time the Committee recommended two scenarios for the
membership of the standing committees, powers and duties of standing committees
and meeting schedules and designation of Deputy Mayor for 2014.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS
FOLLOWS:
Section 1. Aubum Resolution No. 4893 passed December 17, 2012, is
hereby repealed effective December 31, 2013.
Section 2. The Standing Committees of the City Council for the Ciry of
Aubum, Washington are as follows:
A. PUBLIC WORKS:
Resolution No. 5017-Option 2
December 10, 2013
Page 1RES.C Page 135 of 157
RICH WAGNER (Chair), WAYNE OSBORNE ce Chair), and
CLAUDE DACORSI (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to water and sanitary
sewer utilities, storm drainage, streets and policy
matters involving construction, engineering
utilities, traffic, design standards, and
maintenance), right-of-way use, street vacation,
and equipment maintenance and operations,
transportation (current Public Works capital
projects, Public Works Capital Improvement Ptans,
traffic efficiency, and Transportation Improvement
Program oversight).This Committee will
coordinate equipment rental and utility mafters with
the Finance Committee:
B. FINANCE:
LARGO WALES (Chair), JOHN HOLMAN (Vice Chair), and CLAUDE
DACORSI (member).
SCOPE: In addition to the normal monitoring of the financial
expenditures of the approved budget, this
Committee will make recommendations to the Gity
Council as a whole on policies relating to Capital
Facilities Plan, human resources, municipal court;
legal, ir formation services, and City real property
transactions including sale, lease, acquisition, and
donations. This committee will coordinate property
transactions w'ith o4her appropr'iate Council
Committees. This Committee will serve as
CounciPs liaison for the Tourism Board , the Fire
Relief and Pension Board, the Business
Improvement Area (BIA), and the Aubum Area
Chamber of Commerce.
ResoluGon No. 5017—Option 2
December 10,2013
Page 2RES.C Page 136 of 157
C. PLANNING AND COMMUNITY DEVELOPMENT:
JOHN HOLMAN (Chair), LARGO WALES (Vice Chair), and YOLANDA
TROUT (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to land use planning and
zoning, code enforcement, annexation, building
permits, transportation (long-teRn planning and
land use and the Transportation Improvement
Program), Capital Improvement Plans (Public
Works. CIP oversight), parks capital and program
planning, cultural arts and public art,
comrriunications, downtown agreements and
operating policies, community services, and
economic development. This Committee will serve
as the Council's liaison for the Arts Commission,
Planning Commission, Human SerVices
Commission, Transportation, Transit and Trails
Committee, Parks and Recreation Board with
regard to planning issues, Planning Commission,
Human Services Committee, Urban Tree Board,
Aubum Downtown Association, Sister Cities, and
Multicultural Roundtable.
D. MUNICIPAL SERVICES:
WAYNE OSBORNE (Chair), BILL PELOZA (Vice Chait), and
YOLANDA TROUT (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to police, animal control,
emergency planning, telecommunications, solid
waste, airport, parks and recreation operations,
Auburn Intemational Farmers' Market, Mary Olson
Farm, golf course, cemetery, and cable N. This
Committee will serve as the Council's liaison for
the Airport Advisory Board, Aubum International
Farmers' Market Board, Auburn Valley Humane
Society Boartl, Parks and Recreation Board with
regard to operational issues, and Cemetery Board.
Resolution No. 5017—Option 2
December 10, 2013
Page 3RES.C Page 137 of 157
E. LES GOVE COMMUNITY CAMPUS COMMITTEE
RICH WAGNER (Chair), LARGO WALES (Vice Chair), WAYNE
OSBORNE(Member)
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to the senior center,
rriuseum, and development and ongoing use of the
Community Center and Activity Center facilities at
Les Gove Community Campus. This Committee
will serve as the Council's liaison for the King
County Library, Museum Board,' and the Boys and
Girls Club.
F. COUNCIL OPERATIONS COMMITTEE:
BILL PELOZA (Chair), RICH WAGNER ce Chair), LARGO WALES
Member)
There is created and established a Council Operations Committee for
the ciry council, the appointment, duties and functions thereof to be as
follows:
Appointment. Membership of the Council Operations Committee shall
consist of the Deputy Mayor, regardless of the Deputy Mayor's length
of tenure on the City Council, and the two other Councilmembers
having the longest tenure on the City Council. Longest tenure is to be
calculated as the total length of consecutive service as a
Councilmember. The Deputy Mayor shall be the Chair of 4he Council
Operations Committee. The Councilmember having the longest tenure
on the City Council shall be the Vice Chair of the Council Operations
Committee. In the event two or more mem6ers have equal tenure, the
Chair and members of 4he Council Operations Committee shall be
selected on the basis of the largest number of votes received at the
most recent general election(s) in which the Councilmembers were
respectively elected. It is provided, however, that Councilmembers
whose term of office will expire prior to or during the first meeting of a
new City Council and who have not been re-elected or appointed to
another term of office extending beyond the first meeting of a new City
Council shall not be allowed to vote at Council on the approval of the
membership of the new committees.
Resolution No. 5017-Option 2
December 10, 2013
Page 4RES.C Page 138 of 157
Powers and Functions. The function of the Council Operations
Committee is to supervise the formation and membership of alf
standing committees of the City Council. The Council Operations
Committee shall, subject to the approval of a majority of the entire City
Council, designate aIJ of the standing committees of the City Council. In
addition, the Council Operations Committee shall, biennially at thefirst
meeting of a new City Council, or periodically, submit a list of the
p oposed members of all standing committees of the City Council for
approval by a majority vote of the entire City Council. The Council
Operations Committee shall also recommend the Chair for each
standing committee of the City Council, which recommendations stiall
also be subject to approval by a majority vote of the entire City Council.
The membership of all standing committees of the City Council shall
consist exclusively of Councilmembers. Each chair of any standing
committee of the Ciry Council shall, in the absence of a quorum at a
meeting of his/her particular standing committee, have the authority'to
appoint a non-member ofthe standing committee, from the City Council
to that standing committee forthat meeting to create a quorum focthat
meeting, or in the chair's absence the ice-chairman shall be able to
appoint another Councilmember to that particular committee in the
absence of a quorum. The function of the Council Operations
Committee is also to propose amendments to the Rules of Procedure
of the City Council to the full City Council, and to address issues
relating to the whole City Council and make recommendations for
action by the full City Council relative to such issues.
The Council Operations Committee shall also evaluate and recommend
to the whole City Council any actions, responses or sanctions for
violations by Councilmembers of these Rules of Procedure, which
recommendation shall be considered, voted and/or acted upon by the
Ciry Council in the normal course.
In cases of alleged misconduct or violations of the City Council Rules of
Procedures (ROP), the person suspected of the alleged misconduct or
violation of the ROP shall be affortled the opportunity to respond, which
opportunity shall be given, with advance notice, in an open meeting of
the Council Operations Committee (COC) prior to the COC making any
recommendations regarding censure or reprimand or other disciplinary
action.
Resolution No. 5017—Option 2
December 10, 2013
Page 5RES.C Page 139 of 157
Meeting Dates. The Council Operations Committee shall meet the first
Monday of each month at 5:00 p.m. or more often as needed.
G. OEPUTY MAYOR and COUNCILMEMBER-AT-LARGE:
Councilmember Bill Peloza is designated as Deputy Mayor. The duties
of Deputy Mayor are outlined in the City Council Rules of Procedure
H. COMMITTEE OF THE WHOLE
BILL PELOZA (Chair), RICH WAGNER (Vice Chair), ALL OTHER CITY
COUNCILMEMBERS (Members)
SCOPE: The Deputy Mayor is automatically the chair and
the most senior Councilmember, who is not the
Deputy Mayar, is the vice Chair. The Committee
receives and discusses information relative to
issues with broad implications for the City. No
votes are taken at this cbmmittee.
Section 3. Unless otherwise designated by the Chair, the day and time of the
meetings of the Standing Committees of the City Council of the City of Aubum shall
be as follows:
A. PUBLIC WORKS:
3:30 P.M.
First and third Mondays of each month.
B. FINAN6E COMMITTEE:
5:30 P.M.
Firstand third Mondays of each month.
C. PLANNING AND COMMUNITY DEVELOPMENT
COMMTITEE:
5:00 P.M.
Second and fourth Mondays of each month.
D. MUNICIPAL SERVICES COMMTITEE:
3:30 P.M.
Second and fourth Mondays of each month.
Resolution No. 5017—Option 2
December 10, 2013
Page 6RES.C Page 140 of 157
E. LES GOVE COMMUNITY CAMPUS
COMMITTEE
5:00 P.M.
Fourth Wednesday of each month.
F. COUNCIL OPERATIONS COMMITTEE
5:00 P.M.
First Monday of each month.
G. COMMITTEE OF THE WHOLE
The Councif Committee of the Whole shall meet
whenever there is a fifth Monday in any month or as
needed.
Section 4. The City Clerk is authorized and directed to incorporate the
changes in the committees' scope of aufhority and function in the City Councif Rules
of Procedure.
Section 5. The Mayor is hereby authorized to implement such administra4ive
procedures as may be necessary to carry out the directives of this legislation.
ection 6. This Resolution shall take effect and be in full force and effect
upon passage and signature hereon,
DATED and SIGNED this_day of 2012.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
Resolutlon No. 5017—Option 2
December 10,2013
Page 7RES.C Page 141 of 157
ATTEST:
Danielle E. Daskam, City Cle lc
AFPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 5017—Option 2
December 10, 2013
Page 8RES.C Page 142 of 157
2014 AUBURN GITY COUNCIL COMMITTEES - OPTION 2
PLANNING& PUBLIC WORKS MUNICIPAL FINANCE LES.GOVE COUNCIL
COMMUNITY SERVICES COMMUNITY CAMPUS , OPERATIONS(COC)DEVELOPMENT
5:00 pm 330 pm 330 pm 5:30 pm 5:00 pm 5:00 pm
2nd 8 4tlr Monday 1st&3rd Mo May 2nd B 4Ni Moi day 1st 8 3id Monday 4fh,Wednesalay 1st Monday
Jahn Holman,Chair Rlch Wagner,Chalr Wayne Osbome,Chalr Largo Wates,Chalr Rich Wagner,Chair BIII Peloza,Chalr
Largo Wales,Vlce Ch. Wayne Osbome,Vice Ch. Bill Peloza,Vice Ch. John Holman,Vice Ch. argo Wales,Vice Ch.Rich Wagner,Vice Ch.
Yolanda Trout Claude DaCorsi Yolanda Trout Claude DaCorsi Wayne Osbome La ga We e$
Land use,Zoning Water Police City Budget Musaum Committee Strudure
Code Enforcement SanRary Sewer Solid Waste CapRal Faalities Plan Senior Center Committee Membe ship
Building Pertnits Stortn Drainage AirpoA Finance Capilal&Operating Policy for. •Whole Coundl Issues
AnnexaUOn Rightof-Way Management •Gotl Course Human Resources Community Center Council Rulea of Procedure
Economic Devebpment SVeets Cemetery Munidpal CouA Activity Center Mnual Visionirg Refieat
Cultural Arts, Pubtic Art Mainte ance&OperaGons •Parks 8 Rec. Operdtions Legal Junior City Coundl
Equipment Renfal Famiers'Market Information Servioea
GCC Llaisons:
Parks Capital and Engineerin wwes,tremc,Museum Board COMAAITTEE OF
Program Plannirg Animal Control City;Real Property go&Girts Club THE WHOLE(COIM1
Engineering m op rrt Telecommuniptlons Fadldies Menagement
Tran King County Library e
Transportation wrpamm
rtation cwre rc vw .Cable N Govemmental Affairs y in any month
P P4e aa,belfic elfidmwY.
1p"•nP °O1>nP"we aqm,rwciv"•aaion •Emergency Planning 8111 Peloza,Chalr
Ca dal.lmprovement Plans PC Llalsons:
p ,,,,e Mary Olson Farm
Tourism Board
Ri n wegnar,vi e cn.
nP:e year All OtherCommunicationsranaportenon
MSC Lialsona: Chamber of Commerce CounCllmemb8l'S
Communiry Services pm - Airport Advisory Board B• Bus.lmprovement Area
Downlown Agreements Cemetery Board F re Relief&Pension Board 8road implicxtion issues
Dntn. Operating Policies Fartneis'Market Board No Counal vote taken
Aubum Valley Humane
Sodety Board
PCDC Lialsons: Parka&Recreation Boaro DEPUIY MAYOR
Plannirg Commissbn operatb ai issues)
Bill PelozaHumanServicesCommis'n
Multicultural.Roundtable Act in absence of fhe Mayor
Arts Commission o Altemate to all committees
PaAcs&Reaeation Board 0,
7HAN YOU IbL GINEO COUfICllmefllbEf ffeining
Planning issues) SuppaA cooperative
Aubum Downtown Assoc.
Counalmember relaGons
Uiban Tree 8oard
TTT Commiltee
Help maintain cooperative
rrsnsportaaon.T ansn a rraiis Council-Mayor rela6ons
Sister CBies CFiair COW.&COC
Mer tor Junior City Coundl
mmtilmnuniMea2073wRES.C Page 143 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5019
Date:
December 9, 2013
Department:
Public Works
Attachments:
Resolution No. 5019
Vacinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5019.
Background Summary:
Resolution No. 5019 authorizes the Mayor to accept the Washington State
Transportation Improvement Board (TIB) grant for $4,000,000.00 to complete the
funding for the S 277th St Corridor Capacity and Non-Motorized Trail Improvement
project.
The S 277th St Corridor Capacity and Non-Motorized Trail Improvement project consists
of intersection improvements and major roadway widening on S 277th St from Auburn
Way North to L Street NE. Project components include adding two new eastbound
through lanes, one new west bound through lane, a Class I separated non-motorized
trail, street lighting improvements, storm drainage improvements, streetscape
improvements, Intelligent Transportation System (ITS) improvements, intersection
capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D
Street NE, and the future I Street NE. Project length is approximately 3,300 feet.
This project previously received a federal grant in the amount of $1,020,700.00 to
finance the design, environmental permitting, and property acquisition phases of the
project and the City has entered in to a participation agreement with the Robertson
Properties Group (RPG) to assist with financing construction of the project. This TIB
grant completes the financing for construction.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:December 16, 2013 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 144 of 157
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 145 of 157
RESOLUTION NO. 5 0 1 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A GRANT FROM THE WASHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD FOR
CONSTRUCTION OF THE SbUTH 277TH STREET
CORRIDOR CAPACITY AND NON-MOTORIZED TRAIL
IMPROVEMENT PROJECT
WHEREAS, the Ciry desires to impro4e the safety, capacity, and efficiency of
South 277th Street ("S. 277th");
and
WHEREAS, the need for corridor improvements on S. 277 h Street corridor is
recognized in Aubum's adopted Transportation Improvement Program; and
WHEREAS, widening S. 277"' Street from Aubum Way North to L Street NE,
thereby completing the expansion of the only two lane segment on the street corridor
between. SR-99 and SR-18 will improve the safety, capacity, and efficiency of S. 277 n
Street;and
WHEREAS, the City received a grant in the amount of $4,000,000.00 from the
Washington State Transportation Improvement Board (TIB) to assist in the construction
of the S. 277t" Street Corridor Capacity and Non-Motorized Trail Improvement Project;
and
WHEREAS, it is in the best interest of the City to use grant monies to finance
capital improvements to the transportation system,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 5019
December9, 2013
Page 1 of 2
RES.D Page 146 of 157
Section 1. That the Mayor is hereby authorized to accept the grant for
4,000,000.00 for the S. 2T/"' Street Corridor Capaciry and Non-Motorized Trail
Improvement project. In addition, the Mayor is hereby authorized to execute any
necessary agreements required by the Washington State Transportation Improvement
Board for the Project, and to expend up to the total amount of the grant of
4,000,000.00 in accordance with the City's budget and the grant agreement.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP
Daniel B. Heid; City A ey
Resolu6on No. 5019
December 9, 2013
Page 2 of.2
RES.D Page 147 of 157
r
II1•I, \\
I ,
1+
ili tlrv rhn rhir t m u
IN
IN
1 1 1 1a.. y'i9 0, ''lg)
rIII
INli '= a°'°,t
LAI
CM'OF
S 277th St Corridor Capacity & Non-Motorized Trail Improvements
ADBuRN Project L_1
WASHINGTON October 2012 Scale: I inch 500 feetRES.D Page 148 of 157
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5020
Date:
December 10, 2013
Department:
Information Services
Attachments:
Resolution No. 5020 with exhibits
Budget Impact:
$(39,600)
Administrative Recommendation:
City Council adopt Resolution No. 5020.
Background Summary:
City of Auburn committees, council and Mayor approved resolution 4990 September 16,
2013 authorizing IT services with Black Diamond Police Department. Since inception of
this agreement, Black Diamond has found added savings to their operation and an
increased support level due to an economy of scale. The concept of shared services
and support continues, and includes other agencies like VRFA, City of Algona, and City
of Pacific.
Staff recommends approval of Resolution 5020. Auburn Innovation & Technology has
been providing support to the City of Black Diamond for approximately two months. The
combined services model, assists with technical services but also provides an economy
of scale for software, purchasing and group discounts not readily available by individual
agencies.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Tiedeman
Meeting Date:December 16, 2013 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E Page 149 of 157
RESOLUTION NO. 5 0 2 0
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN ADDENDUM TO
THE INTERLOCAL AGREEMENT BETWEEN THE
CITY OF AUBURN AND THE CITY OF BLACK
DIAMOND FOR INFORMATION SERVICES
TECHNOLOGY
WHEREAS, on September 16, 2013, the City of Aubum entered into an
Interlocal Agreement with the City of Black Diamond for Black Diamond's Police.
Department; and
WHEREAS, Black Diamond wishes to expand the services provided by
Aubum.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Addendum to .
IMerlocal Agreement between the City of Aubum and the City of Black Diamond
relating to information technology, which Addendum shall be in substantial
cor formity with the Addendum attached hereto as Exhibit "A".
Section 2 The Mayor 'is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in fulf force and effect upon
passage and signatures hereon.
Resolufion No. 5020
December 11, 2012
Page 1 of 2RES.E Page 150 of 157
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPR D T O M
Daniel B. Heid, City Attomey
Resolution No. 5020
December 11, 2012
Page 2 of 2RES.E Page 151 of 157
ADDENDUM NO. 1
ADDENDUM TO INTERLOCAL AGREEMENT
BETWEEN'THE CITY OF BLACK DIAMOND AND THE CITY OF AUBURN
RELATING TO INFORMATION TECHNOLOGY
THIS ADDENDUM is made and entered into this day of
20_, by and between CITY OF BLACK DIAMOND ("Black Diamond"), a municipal
corporation of the State of W ashington,and the CITY OF AUBURN,a municipal corporarion of the
State of Washington (hereinafter referred to as "Auburn"), as an addendum to the Agreement
between the parties for Information Technology Services executed on September 16, 2013, „
Original AgreemenY') pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised
Code of Washington(RCVI.
RECITALS:
1.The parties entered into an Interlocal Agreement for Information Technology Services
to be provided by Aubum to Black Diamond for Black Diamond's Police Department.
2. Black Diamond wishes to expand the information technology services provided by
Auburn.
NO W TI-IEREFORE in consideration of theu mutual covenants,conditions and proaiises,the
PART'IES HERETO HEREBY AGREE as follows:
1.Section 2 of the Original Agreement is amended to read as follows:
2. AMENDMENT REQUIRED FOR ADDITIONAL SERVICES
In the event additional IT services aze required by Black Diamond or
reduction in services aze necessarv beyond those specified in Exhibit A and the
compensation listed in this Agreement,and further provided that Auburn has the time
and resources to provide such addiuonal services and is willing to provide such
services,a wntract amendment shall be set forth in writing and shall be executed by
the respective parties prior to Auburn's performance of the additional IT services,
except as may be provided to the contrary in Secrion 3 of this Agreement. Upon
proper completion and execution of an Amendment for additional services, such
Amendment shall be incorporated into this Agreement andshall have the same force
and effect as if the terms of such Amendment were a part of this Agreement as
originally executed. The performance of services pursuant to an Amendment shall be
subject to the terms and conditions of tliis Agreement except where the Amendment
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provides to the contrazy, in which case the terms and conditions of any such
Amendment shall control. In all other respects, any Amendment shall supplement
and be construed in accordance with the_terms and conditions of this Agreement.
2.Sections,l and 4(of the Original Agreement aze amended to.shike tlie refetence to
the Black Diamond Police Departinent or"BDPD," and to insert`Black Diamorid"in its place.
3.ExkubitsA and B of the Original Agreement aze replaced with Exhibits A and B to
this Addendum.
4.REMAINING TERMS LJNCHANGEDi That all other provisions of the Original
Agreement shall remaia nnchanged, and in full force and effect.
IN V ITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year firstabove written.
CITY OF AUBURN CITY OF BLACK DIAMOND
Peter B. Lewis B1ack Diamond Mayor
Auburn Mayor
Attest: Attest:
Danielle Daskam, Brenda L. Martinez,
Aubuin Ciry Clerk Black Diamond Ciry Clerk
Approved as to form: Approved as to form:
e B. Hei Print Name:
Aubum City Attomey Title:
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EXHIBIT A
SCOPE OF SERVICES
Services Provided:
Onsite Aubum IT Staff Presence: Aubum pnmary support function will be via
remote access and administration with primary contact and support provided
through email: helqdeskCcDaubumwa.aov and phone support. Remote login and
various technical configuration managememt will be utilized to minimize onsite
and travel charges. Under this service level, City of ck Diamond will be
allotted "onsite presence" 1 day (7.5 hours) per wee urs er month or up to
416 hours per year specific to mee4ing support technical requirements.
Aubum IT staff will also respond onsite to all ni atters not repairable
remotely, and will attempt to respond to non-c `ti items ftiples to minimize
trips where possible.
General network and desktop support
GIS and Mapping Services shall be p d on a er project ba printing
costs the responsibility of B ack ia b on current uburn rate
schedules.
Maintenance and manageme of Servers and end" equipment to include:.
o Telephones, sound eq t, servers, ne equipment (routers,
firewalls, switches)
o Server administration, inc in tup, ac s, email and help desk
functionality
Public Meetings: and atten at me ` gs to run equipment included
in monthly fee -si ' sence" not exceed 16 total hours in a year)
Purchasin comm ations, q es, vendor discussions. Purchasing,
purchase arde d re itions will b responsibility of Black Diamond.
o Btack Dia e o certain City of Aubum soflware and
r . s e ag ` ents ve similar cost savings where applicable.
Suc ' in Microsoft volume licensing, Spiilman, Sharepoint,
Antiviru ectio o4ion and others.
Services—
ebsite up ' . s, p stings, and monitoring
o ting audi onversion and website upload
o te de ' recommendations and future planning
Backup op offsite storage and disaster recovery
o Aubur I evaluate current backup and disaster contingency plans and
make ecommendations. Typically this includes weekly offsit storage
which is paid for by customer, and daily incremental and differential
backups.
o Disasterrecovery may result in an addition ofiservices, or evaluation and
recommendaHon to enhance business continuity and operations based on
current procedures:
Application and software end user support
Vendor coordination and management as needed
Operating system, and software patch management
INTERLOCALAGREEMENT
City of Black Diamond Addendum, December 10, 2013
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RES.E Page 154 of 157
Limited GIS services and consulting with printed material at cost
Technical recommendations including:
o Long and short term strategic planning
o Disaster recovery and business continuity planning
o Technology budget recommendations and planning
o Audit documentation and assistance with CJIS and WCIA annual audits
Requesting support:
All requests for service should be emailed to hel desk aubu . v: Phone calis will
be accepted aswell, however tracking tickets and suppo ' our help desk system is
preferred with a follow up phone call from Auburn staff. uest will be forwarded
to City of Aubumtechnical staff for resolution. Persons thori request support.on
a non-emergency basis are City of Black Diamond o es or esignee.
Service levels:
For requests e-mailed Monday through Friday fr : to 5:00 pm e will try to
respond within 30 minutes. During high call volu ',_ we will assist you as soon as
possible.
With authorization of Mayor, City Adm : r Police C upport outside regular
business hours will be provided on a "me asis. you need an immediate
response during off hours and have e pr uthorization, please email
helpdesk aubumwa. . ' he name uthorizin person and nature of'issue or
call 253-876-1947. r issu' I be forwar d to the on-call technician for resolution.
3ervice Limitations:
Ci ill a and pr ' recommendations on network security but
urity rem ' e re ibility of City of Black Diamond.
f Aubum wil ume , and present information relevantto technical audits
ho complian 'll be the responsibility of Black Diamond, including CJIS
and A = S Audit
City of Au dl assist and provide installation and recommendations on
hardware an ftvuare purchases. .All hardware and software purchases are the
responsibility of City of Black Diamond.
Additional Services:
City of Auburn may provide additional services, or alter existing services through the
appropriate approval process and addendum.
Additional services include but are not limited to:
GIS Services
Licensing Support : Netmotion and Virus Protection
INTERLOCALAGREEMENT
City of Black Diamond Addendum, December 10,2013
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RES.E Page 155 of 157
Web Application and Design Services
Publishing and Design Services
Multimedia/ Film Services
Billing:
All service will be billed monthly according to Exhibit B. Services that are billed on an
hourly basis will include a brief description of the service and the department where the
service was pertorcned. Monthly charges for service are based o an estimated 400
helpdesk requests annually. In the event annual helpdesk req xceed 400 fickets;
City of Black Diamond agrees to negotiate these additional ices which may include
mutually agreed adjustments to monthly service charges.
INTERLOCALAGREEMENT
City of Black Diamond Addendum, December 10,2013
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RES.E Page 156 of 157
EXHIBIT B
COST OF SERVICES
Support Function Operatlng Hours Billing rate Monthly cost
General Network and desktop M-F, 7 a.m.-5 p.m. $3300.00/month $3300.00
maiMenanee and suppart including exctuding halidays effective January
operating system patch management, 2,2014 and
virus system software managemeM, monthly ereafter
general troubleshootlng and problem
resolution that can be via remote
access/phone and minimal Black
Diamond Aubum office visits where
deemed possible allowing equipment
drap off and minimal hands on
configuretion support.
Netwark and desktop repair and M-F, a.m. .m.ded. Mileage er hour as
maintenance that require onsite support. excluding holid ilie separately required
and based on IRS
s dard mileage
All support responses by City of Aubum No usin u , 00/hour Per incident as
teehnical support staff. afterh one hour required
emerg y respons minimum plus
No: COA technieal s rt staff t mileage based on
respond without au irom IRS standard
of Black Diamond Mayor, Ch' mileage rate
City Administrato
Netrnoti lient Soflv a n/a Evaluation Option Per Client
rus Prot Sofluvare n/a
Evaluation Option
Yearly
INTERLOCALAGREEMENT
City of Blaek Diamond Addendum, December 10,2013
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