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HomeMy WebLinkAboutAG-S-071 MacDonald-Miller Facility Solutions Fr CITY OF AUBURN AGREEMENT FOR SERVICES AG-S-071 THIS AGREEMENT made and entered into on this /514■Jay of POI a P11 , 2013, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and , MacDonald-Miller Facility Solutions, PO Box 47983, Seattle, WA 98146 hereinafter referred to as the "Provider." WITNESSETH : WHEREAS, the City is in need of the services of individuals, employees or firms for HVAC Repair & Maintanance work; and, WHEREAS, the City desires to retain the Provider to provide said services in connection with the City's work; and, WHEREAS, the Provider is qualified and able to provide services in connection with the City's needs for the above-described work, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services The Provider agrees to perform in a good and professional manner the tasks described on Exhibit "A" which is attached hereto and by this reference made a part of this Agreement. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services In the event additional services with respect to related work are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, a contract amendment shall be set forth in writing and shall be executed by the respective parties prior to the Provider's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an Amendment (agreement for additional services), such Amendment shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such Amendment were a part of this Agreement as originally executed. The performance of services pursuant to an Amendment shall be subject to the terms and conditions of this Agreement except where the Amendment provides to the contrary, in which case the terms and conditions of any such Amendment shall control. In all other respects, any Amendment shall supplement and be construed in accordance with the terms and conditions of this Agreement. AG-S-071 MacDonald-Miller Page 1 of 8 • 3. Performance of Additional Services Prior to Execution of an Amendment The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of Amendment impractical prior to the commencement of the Provider's performance of the requested services. The Provider hereby agrees that it shall perform such services upon the written request of an authorized representative of the City pending execution of an Amendment, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Provider's Representations The Provider hereby represents and warrants that the Provider has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. City's Responsibilities The City shall do the following in a timely manner so as not to delay the services of the Provider: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Provider with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Provider to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Provider and render decisions regarding such documents in a timely manner to prevent delay of the services. 6. Acceptable Standards The Provider shall be responsible to provide, in connection with the services contemplated in this Agreement, work products and services of a quality and professional standard acceptable to the City. 7. Prevailing Wages The Provider shall comply with every provision of the Revised Code of Washington Chapter 39.12. A copy of a Statement of Intent to Pay Prevailing Wages, approved by the Industrial Statistician of the Department of Labor & Industries, must be submitted to the City prior to any payment for services rendered. An Affidavit of Wages Paid must be received by the City prior to issuance of final payment. • Should the term of this agreement go beyond one year, the wages that the • Provider shall pay its employees must be altered annually to recognize and • follow the most recently promulgated increases in prevailing wages each year after the first year of the contract period. • • • AG-S-071 MacDonald-Miller Page 2 of 8 • 8. Compensation As compensation for the Provider's performance of the services provided for herein, the City shall pay the Provider the fees and costs specified on Exhibit "B" which is attached hereto and by this reference made a part of this Agreement (or as specified in an Amendment). The Provider shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City upon acceptance of the invoice or statement shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or • statement, and shall remit payment to the Provider thereafter in the normal course, subject to any conditions or provisions in this Agreement or Amendment. The Agreement number must appear on all invoices or statements submitted. The not- to-exceed amount for this agreement is $45,963.72. 9. Time for Performance and Term of Agreement The Provider shall not begin any work under this Agreement until authorized in writing by the City. The Provider shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "A" attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. All work under this Agreement shall be completed by December 31, 2014. • 10. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 11. Records Inspection and Audit All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 12. Continuation of Performance In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. • 13. Administration of Agreement • This Agreement shall be administered by Dale Mesecher, on behalf of the • • • Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: • • AG-S-071 MacDonald-Miller Page 3 of 8 City of Auburn MacDonald-Miller Facility Solutions Lisa Moore Dale'L .Mesecher Facilities Manager Account Manager 25 W Main St PO Box 47983 • Auburn, WA 98001-4998 Seattle, WA 98106 Phone: 253-288-3158 Phone: 206-763-9400 E-mail: lmoore @auburnwa.gov E-mail: 14. Notices All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above. Either party may change his, her or its address by giving notice in writing, stating his, her or its new address, to the other party, pursuant to the procedure set forth above. 15. Insurance The Provider shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Provider, or the Provider's agents, representatives, employees, or subcontractors. Provider's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Service Provider shall obtain insurance of the types described below: a. Automobile Liability insurance, covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) • form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability • coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground AG-S-071 MacDonald-Miller Page 4 of 8 property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000 products-completed operations aggregate limit. c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: a. The Provider's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Provider's insurance and shall not contribute with it. b. The Provider's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City. Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than A:VII. Provider shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Provider before commencement of the work. The City reserves the right to require that complete, certified copies of all required insurance policies be submitted to the City at any time. The City will pay no progress payments under Section 7 until the Provider has fully complied with this section. 16. Indemnification/Hold Harmless The Provider shall defend, indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Provider and the City, its officers, officials, employees, and volunteers, the Provider's liability hereunder shall be only to the extent of the AG-S-071 MacDonald-Miller Page 5 of 8 • Provider's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 17. Assignment Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 18. Nondiscrimination The Provider may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 19. Amendment, Modification or Waiver No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not affect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 20. Termination and Suspension Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider if the services provided for herein are no longer needed from the Provider. If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof. 21. Parties in Interest This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective AG-S-071 MacDonald-Miller Page 6 of 8 • • successors and assigns, provided that this section shall not be deemed to permit • any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 22. Costs to Prevailing Party In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 23. Applicable Law This Agreement and the rights of the parties hereunder shall be governed by and interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 24. Captions, Headings and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not • be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 25. Severable Provisions Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 26. Entire Agreement This Agreement contains the entire understanding of the parties hereto in respect • to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. • 27. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be • one and the same Agreement and shall become effective when one or more • counterparts have been signed by each of the parties and delivered to the other party. AG-5-071 MacDonald-Miller • Page 7 of 8 • • IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN MACDONALD-MILLER FACILITY SOLUTIONS ■_j ' --- _____ Peter :. Lewis, Mayor Signature dir 4 Name: V, J//� e/rr Attest: Title: I/G e PPe57C- P lanielle Daskam City Clerk Signature Name: Appr. t as . - : A A V Title: Federal Tax ID No: 68-0533726 Daniel B. He'.!i y Attor -y AG-S-071 MacDonald-Miller Page 8 of 8 1 EXHIBIT A MacDonald-Miller Facility Solutions Planned Maintenance Program City of Auburn MacDonald-Miller Facility Solutions is pleased to present this proposal for planned maintenance for the mechanical HVAC equipment at City of Auburn,multiple sites. HVAC PLANNED Planned Maintenance MAINTENANCE& Four (41 times a year, MacDonald-Miller Facility Solutions will INSPECTION perform a comprehensive system maintenance and check system performance in accordance with a program of standard routines as determined by our experience, the equipment manufacturer's recommendations,equipment application, and location. Reduce Downtime/Extend Equipment Life Through this service we will help to assure your mechanical equipment continues to operate efficiently, safely and with fewer operating disruptions during the equipment life-cycle. Seasonal Tasking/Check Sheets As appropriate for each type of equipment, these inspections and maintenances include testing, aligning, calibrating, lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald-Miller Check Sheets for each unit and each season. REPAIRS Our comprehensive maintenance services are designed to avoid repairs however on occasion breakdowns do occur. Upon finding deficiencies, MacDonald-Miller Facility Solutions will provide City of Auburn with a report of conditions and a proposal for authorization of repairs. 0 EXHIBIT A AIR FILTER SERVICE To maintain indoor air quality, reduce energy costs and avoid excessive equipment wear and tear, MacDonald-Miller Facility Solutions will furnish and install new pleated filters in each unit four(4)times per year. Indoor Air Quality MacDonald-Miller uses a high quality air filter that is specifically designed for Northwest climate conditions. This filter media is made with self-supporting media that provides the form and fit not found in the commonly used filter. The result is superior air filtration and indoor air quality. SPECIAL SERVICES Annually, we will power wash and chemically clean the outdoor coils on the rooftop equipment as opposed to simply brushing the coil. Power washing'is the best cleaning method to remove dirt, film and debris and access the core areas of coil that brushes cannot reach. A power washed coil has better heat transfer which maximizes efficiencies and lowers operating pressures. The end result is lower utility bills, reduced risk of compressor failure,and longer equipment lifespan. We will also replace all belts on the appropriate equipment as a preventative measure against emergency breakdowns. 0 EXHIBIT A STANDARD REPAIR& To reduce the effects of system downtime and minimize repair REPLACEMENT SERVICES costs we will repair or replace failed or worn components to maintain your system in peak operating condition. Components that are suspected of being faulty may be repaired or replaced in advance to minimize the occurrence of system interruptions. Repairs will be made up to the authorized limit listed below. If repair costs exceed this limit we will provide a report of conditions and a proposal for authorization of repairs. Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald-Miller Facility Solutions excludes any work in connection with duct cleanliness including investigating and evaluating duct cleanliness and work related to duct cleaning. It is the owners' responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. STANDARD EMERGENCY To reduce the costs and disruptions of downtime when an SERVICES unexpected problem occurs, we will provide emergency services upon your notification to the MacDonald-Miller Service Coordination Call Center. This service is available between planned maintenance calls, 24 hours/day 7 days/week, to minimize downtime. Non-emergency calls, as determined by your staff and MacDonald-Miller Facility Solutions, Inc. will be incorporated into the next scheduled service call. The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. ACCOUNT MANAGEMENT To insure consistent quality service and that your facility needs are being met your dedicated Account Manager will meet with you regularly to discuss the performance of our services. We will discuss your technical building systems, your facility and evolving organizational objectives and strategies. We will discuss recommendations for changes in the service support program to better meet your needs. 0 EXHIBIT A MACDONALD-MILLER As a MACDONALD-MILLER FACILITY SOLUTIONS service FACILITY SOLUTIONS agreement customer you will benefit from the following special ADVANTAGE values: Fix-it-Once Extended Repair Warranty: All repairs are warranted for one(I)year including parts and labor. Emergency Cooling: Special emergency cooling writs are available at a minimal charge during any planned repair or unit retrofit project. Limited capacity and quantity. Extended Warranty on Special Projects/Tenant Improvements: All projects for unit replacements and tenant improvements executed by our Special Projects group will be covered by an extra year of warranty—total of two (2)years. Priority Response on Emergency Services and Repairs: Our Small-Repairs team is dedicated to expediting the quoting and execution of all system repairs. We work closely with our key suppliers and our field personnel in order to respond quickly to your needs. Customer Portal& MobileTec: We offer you a secure customer portal in order for you to monitor and schedule your service and view your equipment list and agreement documents all online. Our technicians are deployed with handheld technology giving instant access to equipment service history and the ability to email you a summary when work is complete. These technologies are designed to save you time and money, ensure consistent quality and bring value for your service dollar. OTHER AVAILABLE Plumbing Services SERVICES MacDonald-Miller Facility Solutions provides comprehensive plumbing services including emergency services, planned repair and replacement as well as water conservation retrofits. On- demand plumbing services can be dispatched by calling the MacDonald-Miller Facility Solutions Service Coordination Call Center at 206-767-7995 or toll free 800-962-5979 during normal business hours M-F 8:OOAM-4:30PM. 0 EXHIBIT A OTHER MACDONALD- Energy Management Systems Building Commissioning MILLER CAPABILITIES HVAC Special Projects Design/Build Construction Energy Conservation Services Air Balancing Professional Engineering Electrical Services Mobile Field Automation System EFFECTIVE DATE&DURATION OF AGREEMENT Coverage will begin upon mutual acceptance between City of Auburn and MacDonald-Miller Facility Solutions of the scope of work and attachments. The agreement will remain in effect for a term of one (1) year and will automatically renew on a yearly basis. This agreement is cancelable without cause by either MacDonald-Miller Facility Solutions or City of Auburn with 30 days written notice. Adjustments in the scope of work and pricing will be reviewed with City of Auburn on an annual basis. This agreement will be evaluated on an annual basis and will be escalated by a minimum of three percent due to increasing labor and material costs. STANDARD REPAIR&CHARGES All repair labor and materials are excluded from the scope of this agreement and will be billed at our preferred customer rate, including our standard truck charge per callout. All work performed outside of normal working hours will be billed at $120.00 per hour with the exception of Sundays and holidays which will be billed at$180.00 per hour. REPAIR AUTHORIZATION All necessary minor repairs up to $500.00 will be completed by MacDonald-Miller Facility Solutions without further authorization. For any repairs larger than this amount,we will contact: Dave Patch Day 253.261.7550 E-mail dpatch@auburnwa.gov EXHIBIT B City of Auburn HVAC Pricing Auburn Valley Humane Society $3,456.00 Auburn City Hall $8,040.00 Auburn Maintenance&Operations $3,936.00 Auburn Parks Maintenance&Operations $ 936.00 Auburn Parks and Recreation Building $2,280.00 Auburn Senior Center $3,624.00 Auburn Annex Building $9,420.00 Auburn Avenue Theatre $1,116.00 Auburn PRAB Gym $2,376.00 Auburn Golf Course $2,700.00 Auburn Greenhouse Building $ 564.00 White River Valley Museum $2,016.00 Auburn IS Building $ 876.00 Les Grove Multipurpose Room $ 792.00 Mountain View Cemetery $ 720.00 TOTAL FOR ALL FACILITIES $41,976.00 MacDonald-Miller na d Miller FACILITY SOLUTIONS EXHIBIT B HVAC Standard Maintenance Agreement Date: November 22.2013 Dave Patch Services to be provided at the following City of Auburn location(s): 340 E.Main St. Auburn, WA 98002 Multiple sites PRICE AND PAYMENT TERMS MacDonald-Miller Facility Solutions will provide the services listed above, in accordance with the attached Custom Maintenance Check Sheets and Equipment List, during the normal working hours using our employees or persons supervised by us: Annual Cost $41,976.00+tax , Billed quarterly $10,494.00+tax The terns and conditions on the reverse side of any attachment are part of this agreement. This proposal is the proprietary properly of MACDONALD-MILLER FACILITY SOLUTIONS and is provided for the customers use only. MACDONALD-MILLER FACILITY SOLUTIONS guarantees the price slated in this agreement for thirty(30)days from the proposal date. The customer acknowledges that he/she has read this agreement, understands It and agrees to be bound by its terms and further agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals oral or Written and all other communications and prior agreements between the parties relating to the subject matter of the agreement. The terms of this agreement may not be amended, modified, or rescinded except by a written instrument signed by both parties. ACCEPTANCE Agreement is hereby accepted and becomes effective December 1.2013 This Proposal Submitted by: Proposal Accepted by: fc. X ■Jsa,n) Dale L.Mesecher, Customer Signature Account Manager MACDONALD-MILLER FACILITY SOLUTIONS,INC. Title PO Box 47983 7717Detoil Avenue SW MacDonald-Miller Facility Solutions,Inc. Seattle,WA 98148 Seattle.WA 98108 208.783.0400 • 1 EXHIBIT B TERMS AND CONDITIONS Acceptance By authorizing MacDonald-Miller Facility Solutions,Inc.to provide the services contemplated by Slits Agreement.Customer agrees to the terms and conditions herein staled. Scope of Obligations MacDonald-Miller Facility Solutions, Inc. shall provide basic service maintenance and emergency service when contracted for,and under fixed fee shell make normal operational adjustments to the equipment as listed on the Equipment List and Work Order. Obligations of Customer Customer shalt operate the equipment In accordance with instructions given by MacDonald-Miller Facility Solutions, Inc. and the manufacturer and agrees to extend all reasonable cooperation requested In terms of personnel; premises; available building maintenance material,tools,ladders,etc.;and movement of Items blocking normal access to required work;and shall promptly notify MacDonald-Miller Facility Solutions,Inc.upon observation of any unusual operating condition. MacDonald-Miler Facility Solutions,Inc.shall have full and free access to the equipment to provide service. Service Availability MacDonald-Miller Facility Solutions,Inc.agrees to provide service availability during normal business hours, i.e.,8:00 to 4:30 pm, Monday through Friday,holidays excepted,and service at other than normal business hours,If contracted for,at the hourly rate and terms,including vehicle charges or special assessments,then In effect by MacDonald-Miller Facility Solutions,Inc. If any emergency service call is made at Customer's request and inspection does not reveal any defect for which MacDonald-Miller Facility Solutions, Inc.Is responsible,Customer will be liable for regular charges prevailing for such service. Customer acknowledges that there Is a minimum charge of one(I)hour. If persons other than representatives of MacDonald-MOler Facility Solutions,Inc.perform maintenance or repair a unit of equipment, and as a result further repair by MacDonald-Miller Facility Solutions,Inc.Is required,such repairs will be made at MacDonald-Miller Facility Solutions,Inc.'s applicable time and material rates and terns then In effect. Maintenance or repair by any person other than MacDonald-Miter Facility Solutions,Inc.may invalidate any applicable warranty by MacDonald-Miller Facility Solutions,Inc.and/or manufacturer. Charges and Terms All maintenance contract charges will be invoiced in advance of work performed.All service repair,special project,and extra work will be progress Invoiced.Payment is due upon receipt of invoice.Any balance due after 30 days shall bear interest at the maximum legal rale permitted from the invoice date. Taxes There will be added to all charges the amount of any present and future taxes or any other governmental charges now or hereafter imposed by existing or future laws with respect to any services rendered or parts supplied. Exclusions Maintenance service does not include:(a)water supply and drain beyond the subject equipment;(b)equipment housing,casing or enclosure;(e)electrical service beyond the equipment disconnect switch,light fixture or service requirements due to power failure;(d) damage caused by freezing;(e)work required by government codes,buiking and union regulations;(f)repair of damage or increase in service time resulting from accident,transportation,relocation,neglect,misuse,or other than ordinary use;(g)repair to equipment located in an unsuitable place of installation or an unsafe or hazardous environment;(h)emergency calls resulting from system design problems;(I)plumbing(unless added by Contract Rider);(j)non-moving or non-maintainable parts,heat exchangers(all styles),coils, ductwork,and boiler vessels;(k)all glycol for hydronic systems. The Work Order assumes the systems covered have received required regular maintenance and are In good working condition,and chemical and glycol levels of hydronic systems are at proper levels,and chemical feed equipment in working order. If repairs are found necessary upon Initial Inspection or initial seasonal start-up,repair charges will be submitted for approval(unless added by Contract Rider). Should these restoration charges be declined,those non-maintainable items will be eliminated Vain the program and the monthly maintenance price adjusted accordingly. MacDonald-Miler Facility Solutions,Inc.will not be requited to make safety tests or to Install new attachments,additional controls or equipment as recommended or directed by any Insurance company or governmental authority,or to make replacements contracted for with parts ar devices of a different design for any reason. Limitation of Liability MACDONALD-MILLER FACILITY SOLUTIONS. INC. SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES,INCLUDING LOSS OF PROFIT OR GOODWILL,OR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND/OR ITS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT,TORT OR OTHERWISE,EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The customer List,shall tot xceed thelamount paid to Selutices,Irthe liability ee u ipm for damg th to equipment,th ee(3)covered by Md oquipmuch d shall not exceed of amount paid services for the ,Inc.'s egence. during the preceding three(3)months and only if such damage Is the result of MacDonald-Miler Facility Solutions,int.'s neglyence. MACDONALD-MILLER FACILITY SOLUTIONS.INC.DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES.INCLUDING, BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. MacDonald-Miller Facility Solutions,Inc.shall not be responsible or liable for any loss,damages or delay In furnishing materials or failure to perform services when caused by fire,Interruption of utility services,flood,acts of civil or military authorities,Insurrection, terrorist act,riot,civil disorder,labor disturbances,or by any other cause which Is unavoidable or beyond its control. Restriction on Hiring If Customer employs or retains as an independent contractor within 180 days subsequent to termination of this Agreement,any present or former employee of MacDonald-Miller Facility Solutions,Inc.Who performed any services under this Agreement. Customer agrees to pay MacDonald-Miller Facility Solutions, Inc.a sum equal to 6 months service charge,as a reasonable reimbursement to MacDonald-Miller Facility Solutions,Inc.for hs expenses in training and familiarizing the present or former employee with Customer's system. Default If Customer does not pay the amount due thereunder,or breaches any of the terms of this Agreement,MacDonald-Miler Facility Solutions,Inc.may,In addition to any other legal remedies it may have,refuse to continue to service the equipment. Term If this Agreement is an annual agreement,it shall remain In effect from year to year or until canceled by either party on 30 days written notice. Prices will be subject to periodic changes due to change in labor and material rates. General This Agreement shall be governed by the laws of the State where the work was done. The terms and conditions herein shall prevail • notwithstanding any variance with the terms and conditions of any order submitted by Customer with respect to maintenance service. Either party may terminate this Agreement at any lime for failure of the other to comply with any of Its terms and conditions. Customer represents that he/she is the owner of the equipment or,if not the owner,he/she has authority to enter Into this Agreement. In the event any party shall bring suit or action against the other for relief arising out of this Agreement,the prevailing party that have and recover against the other party all court costs,disbursements,and a reasonable attorney's fee. Customer consents and agrees to Jurisdiction and venue of any proceeding in the District or Superior Court of the State of Washington for King County at MacDonald- Miller Facility Solutions,Inc.'s election. 6 AMENDMENT #1 TO AGREEMENT NO. AG -S -071 BETWEEN THE CITY OF AUBURN AND MACDONALD- MILLER FACILITY SOLUTIONS HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this irk day of 6iY'GV's 2014, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY'), and MACDONALD- MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT "), as an Amendment to the Agreement between the parties for AG -S -071 executed on the 15" day of December, 2013. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $2,404.62. The total contract amount is increased to a total amount of $48,368.34. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG -S -071 executed on the 159' day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD- MILLER CITY OF AUBURN By: Aut*,—v S 9 at ancy Ba cu Mayor Le r�5ia�ew'f' ATTEST (Optional): ATTEST: By Its: Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Attorney for (Other Party) Amendment No. 1 for Agreement No. AG -S -071 MacDonald - Miller Facility Solutions Paae 1 of 3 March 3, 2014 Lisa Moore City of Auburn 25 W. Main Auburn, WA 98001 -4998 EXHIBIT A Addendum #01 Proposal #14- 34459 -33 Auburn City Hall 25 W. Main, Auburn, WA 98001 Addendum to add twenty (20) VAV Units to the existing HVAC Maintenance Agreement. ANNUAL billing INCREASE .............................................. ............................... $2,196.00 plus tax New QUARTERLY billing .................................................. ............................... $2,559.00 plus tax This is effective March 1, 2014 March 3 2014 Josh has I Date Acco t age w.,.. MACDO D MILL [:1K ILTTY SOLUTIONS, INC. City of Auburn Date Page 2 of TERMS AND CONDITIONS Acceptance By authorieirW MacDonald- Millef Fedlily Solutions, Me. to provide the sandces odmomplated by this Agreement. Customer agrees to the terms and Conditions heron slated. Scope of Obligations MaoDonald- Miller Facility Solutions. Inc. shall provide bask service mantenance and emergency servke when contracted for, and under fixed fee shall make normal operational adjustments to the equipment as fisted on the Equipment List and Work Order. ObWWlOna of Customer Customer shall operate ire equipment In aocodarlce with instructions given by MacDonald- Miller Foci iy Solutions. Inc. and the manufacturer and agrees to extend all roasonable Cooperation requested in terms of personnel; premises; available building maintenance material, loads, ladders, etc.; and movement of Items blocking normal oweas to requited work: and shall promptly roolify MacDonald -Miller Facility Solutions, I=. upon observation of any unusual operating Condition. MacDonald -Miller Facility Solutions, Inc. shall have fug and tree access to the equipment to provide service. Service Avallabilly, MacDonald - Miller Facility Solutions, Inc. agrees to provide service availability during normal business hours, Le., 8:00 to 4:30 pm Monday through Friday, hogtlay$ excepted. and service at other than normal business hours, If contracted for the hourly rate and terms. including vehide charges our special assessments, then In effect by MacDOnald-Makf Facility Solutions, Inc. If any emergency 12NICO call is made at Custamees request and inspection does not reveal any defect for which MacDonald -Miller Facility Solutions, Ira. is responsible. Customer will be liable for regular charges prevailing for such service. Customer aeknowledgos that [hero L^ a minimum Charge of ane (1) hour. If persons other than representatives of MacDonald-Miler Facility Solutions, Inc perform maintenance or repair a unit of equipment and as a result forth" repair by MacDonald -Miller Facility Solutions, Inc. Is required, such repairs will be made at MacDonald-Miller Facility Solutions, Ines applicable time and material rate$ and Is= then In effect. Maintenance Or repair by any person Other than MacDonald- Miller Facility Solutions. Inc. may invalidate any applicable waranly by MarAOnaM- (.viler Facility Solutions, Inc. andfor manufacturer. Charges and Terns AN maintenance contract charges will be Invoiced in advance of work performed. All service repair, special project and extra wale still be progress Invoiced. Payment Is due upon receipt of involce. Any balance due after 3o days shall bear interest at the maximum legal rate permitted from the invoice date. Taxes There will be added to all charges the amount of any present and future taxes or any other govemmental charges now or hereafter Imposed by existing or future laws with respect many services rendered our pans toppliaa, Exclusions Maintenance service does not Include: (2) water supply and arose beyond the subject equipment: (b) equipment housing. casing or anclosure: (c) cledreal service beyond the equipment disconnect switch, "servke requirements due to power failure; (d) damage caused by freezing; (e) work required by government codes, building and union regulations; (f) energy managcmcal and emergency calls resulting from energy management activities (unless added by Contract Rider): (g) repair of damage or Increase m service time reoutling from accident transportation, relocation. neglect, misuse, or other than ordinary use; (h) repair to equipment located In an unsuitable place of Installation Or an unsafe or hazardous environment; O emergency Calls resulting from system design problems; (,) plumbing (unless added by Contract Rider): (k) non•movng or norvmalntalnable pans, heat asrhangarc (ail Styles), Coils, obclworh, and boiler vessels. The wok Order sssumos the systems covered have roceived required regular maWenmed and are In good waking Condition. U repairs are found necessary upon Initial nspetllon a initial seasonal start-up, repair charges will be submitted f" approval (unless added by Contract Rider). Should these restoration charges be declined, those non- maintaliable Items will be eliminated from the program and the monthly monomanca price adjusted accordingly. MacDonald-Miller Facility Solutions, Inc. win not be required to make safety lasts "to instal new altaeNnents, additional controls or equipment as recommended or directed by any Insurance company or governmental authority, m to make replacements contracted for with pads or devices of a different design for any reason. Llmita4on of Liability M.DONA1.D- MILLER FACILITY SOLUTIONS, INC. SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT. INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFIT OR GOODWILL. OR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND/OR ITS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The Customer agrees root MacDonald- Miller Facuay Solutions, cot.'$ Gabtlily thereunder for damage to equipment, as covered by the Equipment List, shall not exceed the amount paid for services fa the applicable equipment during the preceding free (3) MOrmS and only it such damage is the result of MacDonald -Miler Facility Solutions, Inf.'s negligence. M DONALD- MILLER FACILITY SOLUTIONS, INC. DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. MacDonald -MIller Facility Solutions, Inc. shall not he responsible a liable for any less, damages or delay In furnishing materials o failure to perform services when caused by I've, interruption of utility services. goad, acls of civil a military a AhOdICs, nsunecgon. terrorist act, riot. cive disorder, labor disturbances, or by any other cause which Is urumodabe or beyond its Control. Restriction on Hiring If Customer employs or rations as an Independent contractor within 180 days subsequent to termination of this Agreement, any present or former employee of MacDonald- Miller Facility Solutions, Inc. who performed any services under this Agreement. Customer agrees to pay MacDonald-Mill" Facility Solutions, Inc, a am equal to 6 months service charge, as a roasonable, reimbursement to MacDonald - Miller Facility Solutions, Inc. for Its expenses In training and familiarizing the present or femur employee with Cuslaner's system. Delauq If Customer does not pay the amount due thereunder, our construes any tithe forms of this Agreement, MacDonald- Mliler Facility Sokatans, Inc. may, In addition to any other legal remedies it may have, refuse to conthim to act%(= the equipment. Tam If this Agreement is an wonsual agreement, it snail remain in effect from year to year or anti canceled by either party an 30 days written notice_ Prices will be subject to periodic changes due to change In Mbo and material rates. General This Agreement shall be governed by the laws of the Suter where the work was dorm. The terms and Conditions herein shall prevail notwithstanding any variance with the terms and Conditions of any Order submitted by Customer with respect to maintenance served- Either party may terminate lids Agreement at any time for failure of the other to comply with any of its terms and conditions. Customer represents that helsha B the Owner of the equipment or, s not the owner, he/she has authority to enter Into INS Agreement n the event any party shall bring suit or action against the other fa bRof arising Out of this Agreement, the prevailing party shall have and recover against the other party all court costs, disbursements, and a reasonable atorney's fee. Customer consents and agroes to jurisdiction and venue of any proceeding in the Distract or Superior Court of the State of Washington for King County at MacDonald - Miller Facility Solutions, Ines election. A 3,ILO .)y AMENDMENT #2 TO AGREEMENT NO. AG -S -071 BETWEEN THE CITY OF AUBURN AND MACDONALD- MILLER FACILITY SOLUTIONS HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this,? /' r day of dzA 2014, by f t and between the CITY OF AUBURN, a municipal corporation "he c&te Washington (hereinafter referred to as the "CITY'), and MACDONALD- MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT "), as an Amendment to the Agreement between the parties for AG -S -071 executed on the 15TH day of December, 2013, and amended by agreement dated the 18`h day of March, 2014. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF VJGRK: See Exhibit A, attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $2,168.10. The total contract amount is increased to $50,536.44. See Exhibit B, attached hereto and by this reference made part of this Amendment. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG -S -071 executed on the 15�h day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD - MILLER CITY OF AUBURN By: Q Author si kurQ, Nancy B k s, Mayor �Ptt� ATTEST (Optional): ATTEST: (' By: C Its: Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Approved.as "form: Attorney for (Other Party) Daniel B. Heid, Auburn City Attorn r Amendment No. 2 for Agreement No. AG -S -071 MacDonald — Miller Facility Solutions Paqe 1 of 1 MacDonald - Miller FACILITY SOLUTIONS June 23, 2014 Lisa Patch City of Auburn 25 West Main Street Auburn, WA 98001 RE: Building Performance Services Agreement Dear Lisa, Thank you for turning to MacDonald - Miller's Building Performance Services. Enclosed is a summary of the scope of services you have requested from us as well as the formal business agreement and associated inventory lists. I trust you will find this information to be an accurate reflection of our conversations. If for whatever reason, you need additional clarification or if you would like to make some changes please do not hesitate to contact Inc. With our business partnership you will have access to some of the industry's most talented mechanics and technicians. In addition to having access to the best talent in the industry, you will be exposed to a refined business process that has been built upon responsiveness to our customer's facility needs. Elements of our business processes that I feel important to share with you are as follows: Dedicated Account Manager: Account management is more than a salesperson. I am an advocate for your company, an agent, to quickly resolve any issues and bring forth ideas on energy conservation and improved building performance. Largest Service Organization: MacDonald - Miller Facility Solutions is the largest service organization north of San Francisco, California. We have over 90 dedicated service technicians and over 190 vans servicing our customers in the Puget Sound area and beyond Our 8locations include 3 offices in Oregon. Zone Based Service: We are organized into geographical zones to better know our customers and to be more efficient at responding to your needs. Our Technicians, Dispatchers, Field Supervision, and Account Management teams are aligned in these zones to dedicate themselves to customers only in their area. At MacDonald - Miller our zone based technicians are never far away. Customer Portal & Mobilefec: We offer you a secure customer portal in order or you to monitor and schedule your service and view your equipment list and agreement documents all online. Our technicians are deployed with handheld technology giving instant access to equipment service history and the ability to email you a smrunary when work is complete. These technologies are designed to save you tune and money, assure consistent quality and bring value for your service dollar. Warranties: We offer our contract customers a 1 year repair warranty on Parts and Labor and a 2 year (extended from manufacturers' one year warranty) parts and labor on new installations that we service and maintain. 24 / 7 Service & 4 hour Response: Our zone based service teams are arranged for quick response to any service need for customers. We also have on -call service technicians available evenings and weekends for our contract customers. Thank you for this opportunity to work with your organization. On behalf of MacDonald - Miller Facility Solutions we look forward to a long and mutually rewarding business relationship. Sm"rely,,t� J� Job son A counts anag'r MMab d- Mill�rZili Solutions, Inc. PO Box 47983 7717 Detroit Avenue SW MacDonald- Miller Facility Solutions, Inc. Seattle, WA 98146 Seattle, WA 98106 206.763.9400 'm`J EXHIBIT A MacDonald-Miller ]Facility Solutions Planned Maintenance Program City ofAuburn /R St. Building MacDonald - Miller Facility Solutions is pleased to present this proposal for planned maintenance for the mechanical HVAC equipment at 2840 Riverwalk Drive SE, Auburn, WA 98002. HVAC PLANNED Planned Maintenance MAINTENANCE & Four 4 times a year, MacDonald - Miller Facility Solutions will INSPECTION perform a comprehensive system maintenance and check system performance in accordance with a program of standard routines as determined by our experience, the equipment manufacturer's recommendations, equipment application, and location. Reduce Downtime / Extend Equipment Life Through this service we will help to assure your mechanical equipment continues to operate efficiently, safely and with fewer operating disruptions during the equipment life- cycle. Seasonal Tasking / Check Sheets As appropriate for each type of equipment, these inspections and maintenances include testing, aligning, calibrating, lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald - Miller Check Sheets for each unit and each season. REPAIRS Our comprehensive maintenance services are designed to avoid repairs however on occasion breakdowns do occur. Upon finding deficiencies, MacDonald - Miller Facility Solutions will provide City of Auburn with a report of conditions and a proposal for authorization of repairs. EXHBIT A AIR FILTER SERVICE To maintain indoor air uali q ty, reduce energy costs and avoid excessive equipment wear and tear, MacDonald - Miller Facility Solutions will furnish and install new pleated filters in each unit four 4 times per year. Indoor Air Quality MacDonald - Miller uses a high quality air filter that is specifically designed for Northwest climate conditions. This filter media is made with self - supporting media that provides the form and fit not found in the commonly used filter. The result is superior air filtration and indoor air quality. STANDARD REPAIR & To reduce the effects of system downtime and minimize repair REPLACEMENT SERVICES costs we will repair or replace failed or worn components to maintain your system in peak operating condition. Components that are suspected of being faulty may be repaired or replaced in advance to minimize the occurrence of system interruptions. Repairs will be made up to the authorized limit listed below. If repair costs exceed this limit we will provide a report of conditions and a proposal for authorization of repairs. Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald - Miller Facility Solutions excludes any work in connection with duct cleanliness including investigating and evaluating duct cleanliness and work related to duct cleaning. It is the owners' responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. EXHIBIT A STANDARD EMERGENCY To reduce the costs and disruptions of downtime when an SERVICES unexpected problem occurs, we will provide emergency services upon your notification to the MacDonald - Miller Service Coordination Call Center. This service is available between planned maintenance calls, 24 hours /day 7 days/wcek, to minimize downtime. Non - emergency calls, as determined by your staff and MacDonald- Miller Facility Solutions, Inc. will be incorporated into the next scheduled service call. The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. ACCOUNT MANAGEMENT To insure consistent quality service and that your facility needs are being met your dedicated Account Manager will meet with you regularly to discuss the performance of our services. We will discuss your technical building systems, your facility and evolving organizational objectives and strategies. We will discuss recommendations for changes in the service support program to better meet your needs. EXHIBIT A MACDONALD- MILLER As a MACDONALD - MILLER FACILITY SOLUTIONS service FACILITY SOLUTIONS agreement customer you will benefit from the following special ADVANTAGE values: Fix -it -Once Extended Repair Warranty: All repairs are warranted for one (1) year including parts and labor. Emergency Cooling: Special emergency cooling units are available for rent during any planned repair or unit retroflt project. Limited capacity and quantity. Extended Warranty on Special Projects/Tenant Improvements: All projects for unit replacements and tenant improvements executed by our Special Projects group will be covered by an extra year of warranty — total oflhvo (2) years. Priority Response on Emergency Services and Repairs: Our Small- Repairs team is dedicated to expediting the quoting and execution of all system repairs. We work closely with our key suppliers and our field personnel in order to respond quickly to your needs. Customer Portal & MobileTee: We offer yotr a secure customer portal in order for you to monitor and schedule your service and view your equipment list and agreement documents all online. Our technicians are deployed with handheld technology giving instant access to equipment service history and the ability to email you a summary when work is complete. These technologies are designed to save you time and money, ensure consistent quality and bring value for your service dollar. OTHER AVAILABLE plumbing Services SERVICES MacDonald - Miller Facility SOIntiOuS provides comprehensive plumbing services including emergency services, planned repair and replacement as well as water conservation retrofits. On- demand plumbing services can be dispatched by calling the MacDonald - Miller Facility Solutions Service Coordination Call Center at 206 - 767 -7995 or toll free 800 - 962 -5979 during normal business hours M -F 8:OOAM- 4:30PM. �J EXHIBIT A Equipment List R St. Building 2844 Riverwalk Drive SE, Auburn WA 98002 Unit# Manufacturer Description Model Serial Location HOT WATER HWT -1 TBD TBD - TBD TBD TANK SIDE OF HP -1 TRANE HEATPUMP TWB748AIOOAO TBD BUILDING API U -I TRANE AIR HANDLER TBD TBD TBD IIP2 T13D HEATPUMP - TBD_ 'TBD ROOFTOP AHU -2 TBD AIRIIANDLER TBD TBD TBD HP -3 'TBD HEAT PUMP T13D TBD ROOFTOP AHU -3 TBD AIR HANDLER TBD TBD TBD Lisa Patch City of Auburn 25 West Main Street Auburn, WA 98001 PRICE AND PAYMENT TERMS MacDonald - Miller FACILITY SOLUTIONS EXHIBIT B HVAC Standard Maintenance Agreement Date: Services to be provided at the following location(s): R St. Building 2840 Rivcrwalk Drive SR Auburn, WA 98002 MacDonald - Miller Facility Solutions will provide the services listed above, in accordance with the attached Custom Maintenance Check Sheets and Equipment List, during the normal working hours using our employees or persons supervised by us. Annual Cost $1.980.00 +tax , Billed quarterly $495.00 +tax The terms and conditions on the reverse side of any attachment are part of this agreement. This proposal is the proprietary property of MACDONALD- MILLER FACILITY SOLU710NS and is provided far the customers use only. MACDONALD- MILLER FACILITY SOLUTIONS guarantees the price stated in this agreement for thirty (30) days from the proposal dale. The customer acknowledges that he/she has read this agreement, undeR St.ands it and agrees to be bound by its terms and f u Sher agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals oral of lrrilten and all olher connrnmicalions and prior agreements between the parties relating to the subject maier of the agreement. The terms of this agreement may not he amended, modified, or rescinded except by a lwrillen instrument signed by both parties. ACCEPTANCE Agreement is hereby accepted and becomes effective Based on Approval This Proposal Subm'tted b-� J sh Jornso , A ou Ma ager MACDONAI D -AMT , R FACILITY SOLUTIONS, INC. Proposal Accepted by: Customer Signature Title PO Box 47983 7717 Detroit Avenue SW MacDonald - Miller Facility Solutions, Inc. Seattle, WA 98146 Seattle, WA 98106 206.763.9400 MacDonald - Miller FACILITY SOLUTIONS EXHIBIT B MacDonald- Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description Season Checksheet Data . AHU AIR HANDLER Fall CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN, PUMP, AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL LUBRICATE BLOWER BEARINGS(PER MFG SPECS) CHECK BLOWER WHEEL FOR DIRT CHECK VOLTAGE CHECK AMP DRAW -- FRESH AIR CYCLE (IF EQUIPPED) — - CHECK FRESH AIR SCREENS LUBRICATE IF REQUIRED CHECK MINIMUM POSITION CHECK OPERATING CONTROLS CHECK DAMPER OPERATION -- ELECTRIC HEAT: (IF REQUIRED) -- CHECK HEATING SEQUENCE OPERATION CHECK CONTACTOR POINTS CHECK AMP DRAW CHECK TEMPERATURE RISE -- GAS HEAT: (IF REQUIRED) -- CHECK HEATING SEQUENCE OPERATION VISUAL INSPECTION OF HEAT EXCHANGERS AND FLUE CHECK COMBUSTION BLOWER OPERATION (CLEAN WHEEL IF NEEDED) CHECK COMBUSTION BLOWER OPERATION (IF EQUIPED) CHECK IGNITOR (CLEAN AND ADJUST IF NEEDED) CHECK MAIN LINE GAS PRESSURE (IF ACCESSIBLE) CHECK MANIFOLD GAS PRESSURE (ADJUST IF NEEDED) CHECK TEMPERATURE RISE MM Maintenance Tasks Listing Page 1 Of 12 EXHIBIT B MacDonald - Miller FACILITY SOLUTIONS MacDonald - Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 ,Type Description Season Checksheet Data AHU AIR HANDLER Spring CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN, PUMP AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL LUBRICATE BLOWER BEARINGS CHECK BLOWER WHEEL FOR DIRT CHECK VOLTAGE CHECK AMP DRAW CHECK ELECTRICAL CONNECTIONS CHECK CONTACTOR POINTS MEG OHM MOTOR (10 HP OR LARGER) -- FRESH AIR CYCLE (IF EQUIPPED) -- CHECK FRESH AIR SCREENS LUBRICATE IF REQUIRED CHECK MINIMUM POSITION CHECK OPERATING CONTROLS CHECK DAMPER OPERATION MM Maintenance Tasks Listing Page 2 of 12 EXHIBIT B 4=10 MacDonald - Miller FACILITY SOLUTIONS MacDonald - Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description Season Checksheet Data AHU AIR HANDLER Summer CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN, PUMP AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL CHECKVOLTAGE CHECK AMP DRAW MM Maintenance Tasks Listing Page 3 of 12 EXHIBIT B ® MacDonald - Miller FACILITY SOLUTIONS MacDonald - Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 ,•Type Description Season Checksheet Data AHU AIR HANDLER Winter CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN, PUMP AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL CHECKVOLTAGE CHECK AMP DRAW MM Maintenance Tasks Listing Page 4 of 12 MacDonald - Miller FACILITY SOLUTIONS EXHIBIT B MacDonald - Miller Facility Solutions Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description EWH ELECTRIC WATER HEATER Season Checksheel Data Fall CHECK PRESSURE RELIEF CHECK ELECTRICAL CONNECTIONS CHECKVOLTAGE CHECK AMP DRAW CHECK THERMOSTAT SETTINGS CHECK OPERATION OF HEAT ELEMENTS Jun 23, 2014 MM Maintenance Tasks Listing Page 5 of 12 ® MacDonald - Miller FACILITY SOLUTIONS EXHIBIT B MacDonald - Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description Season Checksheet Data EWH ELECTRIC WATER HEATER Spring CHECK THERMOSTAT SETTING CHECK OPERATION OF HEAT ELEMENTS CHECK PRESSURE RELIEF MM Maintenance Tasks Listing Page 6 of 12 MacDonald - Miller FACILITY SOLUTIONS EXHIBIT B MacDonald - Miller Facility Solutions Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description EWH ELECTRIC WATER HEATER Season Checksheet Data Summer CHECK THERMOSTAT SETTING CHECK OPERATION OF HEAT ELEMENTS CHECK PRESSURE RELIEF Jun 23, 2014 MM Maintenance Tasks Listing Page 7 of 12 EXHIBIT B MacDonald - Miller Facility Solutions Jun 23, 2014 MacDonald - Miller FACILITY SOLUTIONS Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 ,Type Description EWH ELECTRIC WATER HEATER Season Checksheet Data Winter CHECK PRESSURE RELIEF CHECK THERMOSTAT SETTING CHECK OPERATION OF HEAT ELEMENTS MM Maintenance Tasks Listing Page 8 of 12 EXHIBIT B ® MacDonald - Miller Facility Solutions Jun 23, 2014 MacDonald - Miller FACILITY SOLUTIONS Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description Season Checksheet Data HP HEAT PUMP Fall CHECK BELTS AND PULLYS CHECK CONDENSATE PAN, PUMP, AND TRAP ADD PAN TABS CHECK INDOOR/OUTDOOR COIL CONDITION LUKE BLOWER BEARINGS (IF APPLICABLE) CHECK FOR REFRIGERANT LEAKS (VISUAL) CHECK SUPPLY VOLTAGE_ CHECK MOTOR AMPS_ CHECK ECONOMIZER OPERATION CHECK RELIEF DAMPERS CHECK ECONOMIZER CONTROL CALIBRATION CHECK MINIMUM AIR SETTINGS (ECONOMIZER) CHECK ECONOMIZER DAMPERS AND LINKAGE FOR BINDING AND LUBE CHECK FRESH AIR SCREENS CHECK MECHANICAL HEATING SEQUENCE OPERATION CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK DEFROST CONTROL CHECK AUXILLIARY HEAT OPERATION CHECK MECHANICAL COOLING SEQUENCE OPERATION CHECK REVERSING VALVE OPERATION CHECK COMPRESSOR INDOOR COIL TEMPERATURE DROP _ DEG F CHECK COMPRESSOR DISCHARGE TEMPERATURE _ DEG F MM Maintenance Tasks Listing Page 9 of 12 EXHIBIT B W-AAAv MacDonald- Miller FACILITY SOLUTIONS MacDonald - Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description Season Checksheet Data HP HEAT PUMP Spring CHECK BELTS AND PULLYS CHECK CONDENSATE PAN, PUMP, AND TRAP ADD PAN TABS CHECK INDOOR /OUTDOOR COIL CONDITION LUBE BLOWER MOTOR LUBE BLOWER BEARINGS (IF REQUIRED) CHECK FOR REFRIGERANT LEAKS (VISUAL) CHECK OUTDOOR FAN BLADES /SUPPORTS CHECK BLOWER WHEEL FOR DIRT CHECK ELECTRICAL CONNECTIONS CHECK CONTACTOR POINTS MEGG /OHM MOTORS 10 HP OR LARGER CHECK SUPPLY VOLTAGE _ CHECK MOTOR AMPS _ CHECK ECONOMIZER OPERATION CHECK RELIEF DAMPERS CHECK FRESH AIR INTAKE SCREENS CHECK MECHANICAL COOLING SEQUENCE OPERATION CHECK CONTROL SET POINTS CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK EXPANSION VALVE SUPERHEAT AND BULB CHECK REVERSING VALVE OPERATION CHECK SAFETIES CHECK OUTDOOR TEMPERATURE _ DEG F CHECK OPERATING PRESSURES HP _ LP _ CHECK INDOOR COIL TEMPERATURE DROP _ DEG F CHECK COMPRESSOR DISCHARGE TEMPERATURE _ DEG F CHECK COMPRESSOR SUCTION LINE TEMP _ DEG F CHECK SUB COOLING DEG F MM Maintenance Tasks Listing Page 10 of 12 EXHIBIT B ® MacDonald - Miller Facility Solutions Jun 23, 2014 MacDonald- Miller FACILITY SOLUTIONS Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 Type Description Season Checksheet Data HP HEAT PUMP Summer CHECK BELTS AND PULLYS CHECK CONDENSATE PAN, PUMP, AND TRAP ADD PAN TABS CHECK INDOOR/OUTDOOR COIL CONDITION CHECK FOR REFRIGERANT LEAKS (VISUAL) CHECK SUPPLY VOLTAGE _ - CHECK MOTOR AMPS_ CHECK ECONOMIZER OPERATION CHECK RELIEF DAMPERS CHECK FRESH AIR INTAKE SCREENS CHECK MECHANICAL COOLING SEQUENCE OPERATION CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK UNUSUAL VIBRATION /NOISE CHECK REVERSING VALVE OPERATION CHECK INDOOR COIL TEMPERATURE DROP _ DEG F CHECK COMPRESSOR DISCHARGE TEMPERATURE _ DEG F MM Maintenance Tasks Listing Page 11 of 12 EXHIBIT B ® MacDonald- Miller FACILITY SOLUTIONS MacDonald - Miller Facility Solutions Jun 23, 2014 Maintenance Tasks Site: R St. Building Account Manager: Josh Johnson 2840 Riverwalk Drive SE Auburn, WA 98002 Contact: Lisa Moore Phone: 253.288.3158 ,Type Description - Season Checksheet Data - HP HEAT PUMP Winter CHECK BELTS AND PULLYS CHECK CONDENSATE PAN, PUMP, AND TRAP ADD PAN TABS CHECK INDOORIOUTDOOR COIL CONDITION CHECK FOR REFRIGERANT LEAKS (VISUAL) CHECK SUPPLY VOLTAGE_ - CHECK MOTOR AMPS _ CHECK ECONOMIZER OPERATION CHECK RELIEF DAMPERS CHECK FRESH AIR INTAKE SCREENS CHECK MECHANICAL HEATING SEQUENCE OPERATION CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK DEFROST CONTROL CHECK AUXILLIARY HEAT OPERATION CHECK REVERSING VALVE OPERATION CHECK UNUSUAL VIBRATION /NOISE CHECK INDOOR COIL TEMPERATURE RISE _ DEG F CHECK COMPRESSOR DISCHARGE TEMPERATURE _ DEG F MM Maintenance Tasks Listing Page 12 of 12 Au-DnuRN T WAS H I NGTON July 22, 2014 Josh Johnson MacDonald - Miller PO Box 47983 Seattle, WA 98146 Nancy Backus, Mayor 25 West Main Street * Auburn WA 98001 -4998 * www.auburnwa.gov * 253- 931 -3000 RE: Amendment No. 2 to Agreement for Professional Services, AG -S -071 HVAC Repair and Maintenance Dear Mr. Johnson; Enclosed please find an executed copy of the above - referenced Amendment No. 2. This amendment modifies the scope of work per Exhibit A (attached) and includes additional compensation in the amount of $2,168.10 per Exhibit B (attached) for a total agreement amount of $50,536.44. For the City's tracking and record keeping purposes, please reference AG -S -071 on all correspondence and related material As the project manager, I am the designated contact for this agreement and all amendments. Questions, assignments and coordination shall be routed through me. You can contact me at 253 - 288 -3158. Sincerely, Lisa Moore Facilities Manager Administration Department LM /ja /mt Enclosure cc: Dani Daskam, City Clerk (copy letter only) AG -S -071 AUBURN* MORI: TI -IAN YOU IMAGINED � 3. ltvly AMENDMENT #3 TO AGREEMENT NO. AG -S -071 BETWEEN THE CITY OF AUBURN AND MACDONALD- MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this 1 day of 12014, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD- MILLER FACILITY SOLUTIONS (hereinafter referred to as the ".CONSULTANT "), as an Amendment to the Agreement between the parties for AG -S -071 executed on the 15"' day of December 2013; amended by agreement dated the 18'" day of March 2014, and amended by agreement dated the 21 st day of July 2014. The changes to the agreement are described as follows: 1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to December 31, 2015. SCOPE OF WORK: The scope of work is amended to include the following tasks: See Exhibit A which is attached hereto, and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $47,279.00 and WSST of $4,491.51 for a total increase of $51,770.51. The total contract amount is increased to $102,306.95. REMAINING TERMS. UNCHANGED: That all other provisions of the Agreement between the parties for AG -3-071 executed on the 15"' day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD- MILLER CITY OF AUBURN By: AuthoKzedl n br6 Mancy Bac s4ayor V'cr_ ATTEST (Optional): ATTEST: By: �� Its: Da 'elle E. Daskam, Auburn City Clerk Approved as to form (Optional): Approved as to form: Attorney for (Other Party) 6aniel B. eid; Auburn'City Attorney.._ Amendment No. 3 for Agreement No. AG-S -071 MacDonald - Miller Pace 1 of 1 MacDonald - Miller FACILITY SOLUTIONS Lisa Moore December 10, 2014 City of Auburn 340 E. Main St. Auburn, WA 98002 RE: Building Performance Services Agreement Dear Lisa, Thank you for turning to MacDonald - Miller's Building Performance Services. Enclosed is a summary of the scope of services you have requested from us as well as the formal business agreement and associated inventory lists. I trust you will find this information to be an accurate reflection of our conversations. If for whatever reason, you need additional clarification or if you would like to make some changes please do not hesitate to contact me. With our business partnership you will have access to some of the industry's most talented mechanics and technicians. In addition to having access to the best talent in the industry, you will be exposed to a refined business process that has been built upon responsiveness to our customer's facility needs. Elements of our business processes that I feel important to share with you are as follows: Dedicated Account Manager: Account management is more than a salesperson. I am an advocate for your company, an agent, to quickly resolve any issues and bring forth ideas on energy conservation and improved building performance. Largest Service Organization: MacDonald- Miller Facility Solutions is the largest smite organization north of San Francisco, California. We have over 90 dedicated service technicians and over 190 vans servicing our customers in the Puget Sound area and beyond. Our 8 locations include 3 offices in Oregon. Zone Based Service: We are organized into geographical zones to better know our customers and to be more efficient at responding to your needs. Our Technicians, Dispatchers, Field Supervision, and Account Management teams are aligned in these zones to dedicate themselves to customers only in their area. At MacDonald- Millcr our zone based technicians are never far away. Customer Portal & MobileTec: We offer you a secure customer portal in order for you to monitor and schedule your service and view your equipment list and agreement documents all online. Our technicians are deployed with handheld technology giving instant access to equipment service history and the ability to email you a summary when work is complete. These technologies are designed to save you time and money, assure consistent quality and bring value for your service dollar. Warranties: We offer our contract customers a I year repair warranty on Pans and Labor and a 2 year (extended from manufacturers' one year warranty) pars and labor on new installations that we service and maintain. 24 / 7 Service & 4 hour Response: Our zone based service teams are arranged for quick response to any service need for customers. We also have on -call Service technicians available evenings and weekends for our contract customers. Thank you for this opportunity to work with your organization. On behalf of MacDonald - Miller Facility Solutions we look forward to a long and mutually rewarding business relationship. Sincerely, - J sh Jo ranar counMa �c ility Solutions, Inc. PO Box 47983 7717 Detroit Avenue SW MacDonald-Miller Facility Solutions, Inc. Seattle, WA 98146 Seattle. WA 98106 206.763.9400 December 10, 2014 Page 1 of 27 �%IAI1A EXHIBIT A MacDonald - Miller Facility Solutions Planned Maintenance Proaram City of Auburn MacDonald- Miller Facility Solutions is pleased to present this proposal for planned maintenance for the mechanical HVAC equipment at City of Auburn, multiple sites. HVAC PLANNED Planned Maintenance MAINTENANCE & Four 4 times a year, MacDonald -Miller Facility Solutions will INSPECTION perform a comprehensive system maintenance and check system performance in accordance with a program of standard routines as determined by our experience, the equipment manufacturer's recommendations, equipment application, and location. Reduce Downtime / Extend Equipment Life Through this service we will help to assure your mechanical equipment continues to operate efficiently, safely and with fewer operating disruptions during the equipment life - cycle. Seasonal Tasking / Check Sheets As appropriate for each type of equipment, these inspections and maintenances include testing, aligning, calibrating, lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald - Miller Check Sheets for each unit and each season. REPAIRS Our comprehensive maintenance services are designed to avoid repairs however on occasion breakdowns do occur. Upon finding deficiencies, MacDonald - Miller Facility Solutions will provide City of Auburn with a report of conditions and a proposal for authorization of repairs. December 10, 2014 Page 2 of 27 Ye/s"n'1. AIR FILTER SERVICE To maintain indoor air quality, reduce energy costs and avoid excessive equipment wear and tear, MacDonald - Miller Facility Solutions will furnish and install new pleated filters in each unit four 4 times per year. Indoor Air Quality MacDonald - Miller uses a high quality air filter that is specifically designed for Northwest climate conditions. This filter media is made with self - supporting media that provides the form and fit not found in the commonly used filter. The result is superior air filtration and indoor air quality. SPECIAL SERVICES Annually, we will power wash and chemically clean the outdoor coils on the rooftop equipment as opposed to simply brushing the coil. Power washing is the best cleaning method to remove dirt, film and debris and access the core areas of coil that brushes cannot reach. A power washed coil has better heat transfer which maximizes efficiencies and lowers operating pressures. The end result is lower utility bills, reduced risk of compressor failure, and longer equipment lifespan. We will also replace all belts on the appropriate equipment as a preventative measure against emergency breakdowns. December 10, 2014 Page 3 of 27 STANDARD REPAIR & To reduce the effects of system downtime and minimize repair REPLACEMENT SERVICES costs we will repair or replace failed or worn components to maintain your system in peak operating condition. Components that are suspected of being faulty may be repaired or replaced in advance to minimize the occurrence of system interruptions. Repairs will be made up to the authorized limit listed below. If repair costs exceed this limit we will provide a report of conditions and a proposal for authorization of repairs. Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald - Miller Facility Solutions excludes any work in connection with duct cleanliness including investigating and evaluating duct cleanliness and work related to duct cleaning. It is the owners' responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. STANDARD EMERGENCY To reduce the costs and disruptions of downtime when an SERVICES unexpected problem occurs, we will provide emergency services upon your notification to the MacDonald - Miller Service Coordination Call Center. This service is available between planned maintenance calls, 24 hours/day 7 days/week, to minimize downtime. Non - emergency calls, as determined by your staff and MacDonald - Miller Facility Solutions, Inc. will be incorporated into the next scheduled service call. The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. ACCOUNT MANAGEMENT To insure consistent quality service and that your facility needs are being met your dedicated Account Manager will meet with you regularly to discuss the performance of our services. We will discuss your technical building systems, your facility and evolving organizational objectives and strategies. We will discuss recommendations for changes in the service support program to better meet your needs. December 10, 2014 Page 4 of 27 MACDONALD- MILLER As a MACDONALD- MILLER FACILITY SOLUTIONS service FACILITY SOLUTIONS agreement customer you will benefit from the following special ADVANTAGE values: Fix -it -Once Extended Repair Warranty: All repairs are warranted for one (I) year including parts and labor. Emergency Cooling: Special emergency cooling units are available at a minimal charge during any planned repair or unit retrofit project. Limited capacity and quantity. Extended Warranty on Special ProjectvTenani Improvements: All projects for unit replacements and tenant improvements executed by our Special Projects group will be covered by an extra year of warranty — total of two (2) years. Priority Response on Emergency Services and Repairs: Our Small- Repairs team is dedicated to expediting the quoting and execution of all system repairs. We work closely with our key suppliers and our field personnel in order to respond quickly to your needs. Customer Portal & Mobile Tee: We offer you a secure customer portal in order for you to monitor and schedule your service and view your equipment list and agreement documents all online. Our technicians are deployed with handheld technology giving instant access to equipment service history and the ability to email you a summary when work is complete. These technologies are designed to save you time and money, ensure consistent quality and bring value for your service dollar. OTHER AVAILABLE Plumbing Services SERVICES MacDonald- Miller Facility Solutions provides comprehensive plumbing services including emergency services, planned repair and replacement as well as water conservation retrofits. On- demand plumbing services can be dispatched by calling the MacDonald- Miller Facility Solutions Service Coordination Call Center at 206 - 767 -7995 or toll free 800 - 962 -5979 during normal business hours M -F 8:00AM- 4:30PM. December 10. 2014 Page 5 of 27 C OTHER MACDONALD- Energy Management Systems Building Commissioning MILLER CAPABILITIES HVAC Special Projects Design/Build Construction Energy Conservation Services Air Balancing Professional Engineering Electrical Services Mobile Field Automation System EFFECTIVE DATE & DURATION OF AGREEMENT Coverage will' begin upon mutual acceptance between City of Auburn and MacDonald -Miller Facility Solutions of the scope of work and attachments. The agreement will remain in effect for a term of one (1) year and will automatically renew on a yearly basis. This agreement is cancelable without cause by either MacDonald -Miller Facility Solutions or City of Auburn with 30 days written notice. Adjustments in the scope of work and pricing will be reviewed with City of Auburn on an annual basis. This agreement will be evaluated on an annual basis and will be escalated by a minimum of three percent due to increasing labor and material costs. STANDARD REPAIR & CHARGES All repair labor and materials are excluded from the scope of this agreement and will be billed at our preferred customer rate, including our standard truck charge per callout. All work performed outside of normal working hours will be billed at $120.00 per hour with the exception of Sundays and holidays which will be billed at $180.00 per hour. REPAIR AUTHORIZATION All necessary minor repairs up to $500.00 will be completed by MacDonald - Miller Facility Solutions without further authorization. For any repairs larger than this amount, we will contact: Lisa Moore Day E -mail lmoore - ,aubumwa.Qov December 10. 2014 Page 6 of 27 MacDonald- Miller FACILITY SOLUTIONS Equipment List Auburn Valley Humane Society 4910 A Street SE, Auburn, WA 98003 Manufactures - Descdptlon, r3�'jl'�+°�"s'Model #� �iSerial #r Locufton, -., . C611sp 48TCDAO6A2A3A0 RTU I CARRIER "Ma rMa NMUC nm AOAO 05142C64248 ROOF CONDITIONER I- 16X25X2 PLSC GAS PACKAGE AIR 48TCDA06A2A3A0 RTU 2 CARRIER AOAO 0912C65648 ROOF CONDITIONER I- 16X25)2 PLSC CU 2 FUJITSU HEAT PUMP TBD TBD ROOF CONDENSING UNIT CU 3 FUJITSU HEAT PUMP TBD TBD ROOF CONDENSING UNIT CU 4 FUJITSU HEAT PUMP TBD TBD ROOF CONDENSING UNIT AHU Ol FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING AHU 02 FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING AHU 03 FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING HEAT PUMP AIR WALL MOUNT AHU 04 FUJITSU TBD TBD HANDLING UNIT IN BUILDING AIIU 05 FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING AHU 06 FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING AHU 07 FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING AHU 08 FUJITSU HEAT PUMP AIR TBD TBD WALL MOUNT HANDLING UNIT IN BUILDING EF 03 ILG EXHAUSTFAN TBD TBD ROOF EF 09 ILG EXHAUST FAN TBD TBD ROOF December 10, 2014 Page 7 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List Auburn City Hall 25 West Main, Auburn, WA 98002 4 >`Unlf #: Menufacturer� "" "DescripUbY Model #1.:' Seriallf " :U0'at1Od "t ,. r a-'} $titer ". K'4 a x. y - 6 ✓.: 1:.fLS r COIISS..:_ -. ..u.. nm...f .... CH -01 TRANE KEL,IPRUCAIINU UUHAIWIEA51CC L77MO9922 MECH ROOM CHILLER 504C341B UNIT -02 TBD COMPRESSOR CRMElCOB5AOA TBD MECH ROOM OR2CIBO UNIT -03 TBD COMPRESSOR PNEUMATIC AIR TBD MECH ROOM COMPRESSOR B -01 LARRS BOILER yTBD TBD MECH ROOM B -02 LARRS BOILER TBD TBD MECH ROOM TBD AHU -01 YORK AIR HANDLER 3- CP128 TBD 28- 20X25X2 PLTS BELTS TBD TBD RAF -01 ALADDIN RETURN AIR FAN TBD 12- 20X20X2 PLTS 3- BP81 BELTS AHU -02 YORK AIR HANDLER TBD TBD 2- 8108 BELTS RAF -02 ALADDIN RETURN AIR FAN TBD TBD TBD 6- 16X20X2 PLTS 1- A75 BELTS AHU 03 YORK AIR HANDLER TBD TBD TBD 6- 20X25X2 PLTS 2- BP70 BELTS RAF -03 ALADDIN RETURN AIR FAN TBD TBD TBD I_A EF -01 ILG _ EXHAUST FAN TBD TBD TBD HOT WATER P -01 TBD TBD TBD MECH ROOM CIRULATING PUMP HOT WATER P -02 TBD TBD TBD MECH ROOM CIRULATING PUMP P -04 TBD CHILLED WATER TBD TBD MECH ROOM CIRCULATION PUMP CHILLED WATER P -05 TBD TBD TBD MECH ROOM CIRCULATION PUMP December 10, 2014 Page 8 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List Auburn City Hall 25 West Main, Auburn, WA 98002 December 10, 2014 Page 9 of 27 Cols{ _r �w {FJler P -06 TBD MAIN HOT WATER TBD TBD MECH ROOM CIRCULATION PUMP BF -01 TBD BOILER FLUE FAN TBD TBD PENTHOUSE ROOF AHU -04 MITSUBISHI AIR HANDLER TBD TELCO ROOM 1- WASHABLE AHU -05 MITSUBISHI AIR HANDLER S TBD FINANCE ROOM 1- N,A ABLE AHU -06 MITSUBISHI AIR HANDLER TBD FINANCE ROOM 1- WASHABLE Cu 01 MITSUBISHI CONDENSING UNIT TBD TBD TELCO ROOM CU 02 MITSUBISHI CONDENSING UNIT TBD TBD FINANCE ROOM CU 03 MITSUBISHI CONDENSING UNIT TBD TBD FINANCE ROOM EF 02 TBD EXHAUST FAN TBD TBD BOILER ROOM EAST WING EF 03 TBD EXHAUST FAN TBD TBD UTILITY ROOM I ST FL EAST WING EF 04 TBD EXHAUST FAN TBD TBD UTILITY ROOM 2ND FL MAYOR UTILITY EF 05 TBD EXHAUST FAN TBD TBD RM 1ST FL December 10, 2014 Page 9 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List City of Auburn, Maintenance & Opertions 1305 C. Street SW, Auburn, WA 98001 Unit #.` = Manufacturer -r ;.Description- '. ModelH Serial# 'ILocaHon+ ;{ - .. •,. Coils: Filter, ,... ,... ...... _ . _ _._... __ __. — NDGK050DFO -------- �•• ,..� ....a., vno rvru >na.c ai. December 10, 2014 Page 10 of 27 10- 16X20X2 PLTS �ituot>a you AC -01B HEIL CONDENSING UNIT CA5036V5BI L91095997 TBD SPLIT GF -02A HEIL GAS FURNACE SPLIT NDGKI00DG01 H70353497 TBD 2- 16X20X2 PLTS AC -02B HEIL CONDENSING UNIT HCA5042VKAI L904170781 TBD SPLIT MR18Y3B OF-03A FRIEDRICH GAS FURNACE SPLIT JDAJ024292 TBD I- WASHABLE AC -03B FRIEDRICH CONDENSING UNIT NW18Y3B 1DJ0266136 _ TBD SPLIT OF-04A FRIEDRICH GAS FURNACE SPLIT MR18Y3B JDFJ026601 TBD I- WASHABLE AC-04B FRIEDRICH CONDENSING UNIT MWI8Y3B JDFJD26074 TBD SPLIT GF -05A FRIEDRICH GAS FURNACE SPLIT MR18Y3B JDFJ026638 TBD 1- WASHABLE CONDENSING UNIT AC-05B FRIEDRICH NW18Y3B JDF1026131 TBD SPLIT MR18Y3B GF -06A FRIEDRICH GAS FURNACE SPLIT JDFJ026637 TBD I. WASHABLE AC -06B FRIEDRICH CONDENSING UNIT MWI8Y3B TBD TBD SPLIT DME020E -PH GF -07A LIEBERT AIR HANDLER 0518NIO7438 TBD 1- WASHABLE CONDENSING UNIT AC -07B LIEBERT PH 1020A -PL3 0518NO7307 TBD SPLIT December 10, 2014 Page 10 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List City of Auburn, Parks Maint and Operations Building 1305 C St. SW, Auburn, WA 98001 N Uni �# - Manufac[urerk s�'s� .` rDescrlphoos Model k� `:' ° 1cSerisl t�E `'`,Locatiau h".'.c :F_.p...s,i!COilsr ,TUDOSOR936A1 2- 16X20X2 PLTS UHI REZNOR UNIT HEATER TBD TBD WAREHOUSE . CEILING UH 2 REZNOR UNIT HEATER TBD TBD WAREHOUSE CEILING December 10. 2014 Page 11 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List City of Auburn Parks and Recreation Building 910 9th St. SE, Auburn, WA 98002 ° Unitk i; Manufacturer ,{�`1 D`eOi tion $ Mod`eIN T'`SeFiel# tl"' ul;ocaho� I Pt a `� Filer z[.':.; -'Bel[ �., x ...;+;Y•, GAS PACKAGE AIR 48TMD06A501 3702010289 December 10, 2014 Page 12 of 27 CONDITIONER 2. 16X25X2 1- AX 40 BET GP 2 CARRIER GAS PACKAGE AIR 48TMD06A501 3702010286 ROOF CONDITIONER 2- 16X25X2 I. AX 40 BELT GP 3 CARRIER GAS PACKAGE AIR 48GS030040501 4501640447 ROOF CONDITIONER 1- 20X2OX2 PLTS GP 4 CARRIER GAS PACKAGE AIR 48TMD08A501 4002630410 ROOF CONDITIONER 4- 16X20X2 PLTS I- AX48 December 10, 2014 Page 12 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List City of Auburn, Senior Center 808 9th St. SE, Auburn, WA GP 1 CARRIER GAS PACKAGE AIR 48EKDO34510QD 201 F84354 VAV 2 TITUS , CONDITIONER 10- 20X24X2 PLTS 2- SVX530 ROOF GP 2 CARRIER GAS PACKAGE AIR 48TJD066 -501QE 1596020560 ROOF VAV 3 TITUS CONDITIONER 2- 16X25X2 PLTS TBD TBD EF 1 GREENHECK EXHAUST FAN CUBE- 160 -7 -UL BELT `ROOF VAV 4 TITUS FAN POWERED DTOS SERIES 1- 4L2TB TBD EF2 GREENHECK EXHAUST FAN CUBE - 160 -7 -UL TB ROOF VAV 5 TITUS FAN POWERED DTOS SERIES 1 4L260 BELT TBD EF3 GREENHECK EXHAUSTFAN CUBE - 160 -7 -UL ROOF VAV 6 TITUS FAN POWERED DTOS SERIES 1- 4L260BELT TBD VAV 1 TITUS FAN POWERED TERMM DTOS SERIES TBD TBD December 10, 2014 Page 13 o127 AL UNIT VAV 2 TITUS FAN POWERED DTOS SERIES TBD TBD . .,TERMINAL UNIT VAV 3 TITUS FAN POWERED DTOS SERIES TBD TBD TERMINAL UNIT VAV 4 TITUS FAN POWERED DTOS SERIES TBD TBD . TERMINAL UNIT VAV 5 TITUS FAN POWERED DTOS SERIES TBD TBD TERMINAL UNIT VAV 6 TITUS FAN POWERED DTOS SERIES TBD TBD . TERMINAL UNIT VAV 7 TITUS FAN POWERED DTOS SERIES TBD TBD TERMINAL UNIT VAV 8 TITUS FAN POWERED DTOS SERIES TBD TBD TERMINAL UNIT U11 KING UNITHEATER KB2403.1 TBD TBD ELECTRIC REHEAT H 1 INDEECO QUA - SPU -IN TBD TBD COILS H2 INDEECO ELECTRIC REHEAT QUA - SPU -IN TBD TBD COILS WH 1 A 0 SMITH WATER HEATER HW399932 932AO161080 MECH ROOM PI BELL & GOSSETT HOT WATER PUMP TBD TBD MECH ROOM ET 1 AMTROLO EXPANSION TANK ST30VC TBD MECH ROOM December 10, 2014 Page 13 o127 MacDonald - Miller FACILITY SOLUTIONS Equipment List Auburn Annex Building 1 East Main Street, Auburn, WA 98002 GP -01 TRANE V CONDITIONER 92ERLAOND00000 941100537L ROOF 0100 SFHGDIIEPSH7FFD AHU -01 TRANE AIR HANDLER 900100WC09E14632 ROOF EOGKLOORT000 (35)16x25x2 CU -01 LIEBERT CONDENSING UNIT PFH037AYH7 0944N191279 ANNEX BLD CU -02 LIEBERT CONDENSING UNIT PFHO.67AYH7 0944N19125 ANNEX BLD AHU -01 LIEBERT AIR HANDLER MMD96E7CHELD 0944NI91305 ANNEX BLD (2)20x25x4 AC -01 TBD AIRCONDITIONER TBD TBD TBD VAV -01 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VARIABLE AIR VAV -02 TBD TBD TBD TBD VOLUME BOX VAV -03 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -04 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -05 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VARIABLE AIR VAV -06 TBD TBD TBD TBD VOLUME BOX VAV -07 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -08 TBD VARIABLE AIR TBD TBD TBD VOLUMEBOX VAV -09 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -10 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX December 10, 2014 Page 14 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List Auburn Annex Building 1 East Main Street, Auburn, WA 98002 December 10, 2014 - Page 15 of 27 VOLUME BOX IBD TBD TBD VAV -12 TBD VARIABLE AIR TBD TBD TBD . ...... ,,.. �,,. ......- . VOLUME BOX ....,_. . .. .. VAV -13 TBD ..._ VARIABLE VARIABLE AIR ..- - -- .......... TBD .... TBD ..., ...... TBD . VOLUME BOX VAV -14 TBD . VARIABLE AIR TBD TBD TBD . VOLUME BOX VAV -15 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -16 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -17 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -18 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -19 TBD VARIABLE AIR TBD TBD TBD . VOLUME BOX VAV -20 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -21 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -22 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -23 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -24 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -25 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -26 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -27 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX December 10, 2014 - Page 15 of 27 MacDonald - Miller FACILITY SOL(JTIONS Equipment List Auburn Annex Building 1 East Main Street, Auburn, WA 98002 .... -co rov VOLUME BOX 1. 1BD TBD TBD VAV -29 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -30 TBD VARIABLE AIR TBD TBD TBD .. .... _ VOLUME BOX VAV -31 TBD ..... VARIABLE AIR ".. TBD .. TBD .. TBD _ VOLUME BOX VAV -32 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -33 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -34 TBD _ VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -35 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -36 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -37 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -38 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -39 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV-40 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV-41 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV -42 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX VAV43 TBD VARIABLE AIR TBD TBD TBD VOLUME BOX December 10, 2014 Page 16 of 27 AHU-Ul CU -01 AHU -02 CU -02 MacDonald- Miller FACILITY SOLUTIONS Equipment List City of Auburn, Auburn Ave Theatre 10 Aubum Ave., Auburn, WA 98002 GOODMAN AIR HANDLER +vv-ev ROOF 910234299 1.20X20XI PLTS GOODMAN C_ONDENSFNG_UMT CM601EB GOODMAN AIR HANDLER 460-20 1- 20X20XI PLTS GOODMAN CONDENSING UNIT CM601E8 910354819 TBD 910338195 ROOF 910234299 TBD 910234299 ROOF December 10, 2014 Page 17 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List City of Auburn PRAB Gym 910 9th St. SE, Aubum, WA B 1 AERCO GAS BOILER MLX303 TBD MECH PM BC I TRANE FAN COIL UNIT BCHC -012B TBD GYM 1- FILTER TBD BC 2 TRANS FAN COIL UNIT BCHC -012B TBD GYM 1- FILTER TBD BC 3 TRANE FAN COIL UMT BCHC -012B TBD GYM 1- FILTER TBD HUH 1 TRANE ELECTRIC HEATER UHS -B -A16 TBD RM A 105 SPLINKLER EU H 1 MARKEL ELECTRIC HEATER F3472 TBD ROOM ROTARY VANE P 1 BELL & GOSSETT BOOSTER PL -50 TBD MECH ROOM PUMP ROTARY VANE P 2 BELL & GOSSETT BOOSTER PL -60 TBD MECH ROOM PUMP ET I BELL & GOSSETT EXPANSION TANK .EXHAUST D40V TBD MECH ROOM EFI GREENHECK FAN GB -071 TBD ROOF EF 2 GREENHECK EXHAUST FAN SP -B -110 TBD STORAGE ROOM ELECTRICALRM EF3 GREENHECK EXHAUSTFAN SP -B -110 TBD A105D A11 LOOP LF 1 SPIROTHERM CARTRIDGE FILTER DIIRT TBD MECH ROOM December 10, 2014 Page 18 of 27 4=01 MacDonald-Miller FACILITY SOLUTIONS Equipment List City of Auburn, Golf Course 29630 Green River Rd S., Auburn, WA r-V1 IK NI "Ab rUKNALt I- FILTER TBD �UUZKJx/Lf 111D F-02 REZNOR GAS FURNACE CAUA150-S-2 RBGF`77X 2NO2 TBD 074 F-03 RFZNOR GAS FURNACE CAUA300-S-2 kBGF 77X3NO2 TBD 076 F-04 REZNOR GAS FURNACE CAUA150-S-2 PBGF77X2NO2 TBD 073 F-05 REZNOR GAS FURNACE CAUA150-S-2 RBOF77X2NO2 TBD 075 CU-01 TRANE CONDENSING UNIT 2TTA3030A400AA 7114ML13F TBD C6-62 TRANE CONDENSING UNIT 277A3048A400AA 70720JK4F TBD CU-04 TRANE CONDENSING UNIT 2TrA3060A400AA 70812F94F TBD CU-05 TRANE CONDENSING UNIT 2TTA3060A400AA 70750RN4F TBD EF 01 TBD EXHAUST FAN TBD TBD RESTROOM EF 02 TBD EXHAUST FAN TBD TBD SERVER ROOM DeCeMber 10, 2014 Page 19 of 27 MacDon-aid-Miller FACILITY SOLUTIONS Equipment List City of Auburn, Greenhouse Building 1401 Q Street, Auburn, WA 98001 UH I MODINE UNIT HEATER PD12SAAOI 11 0511014500- IN GREENHOUSE 8190 HW I RHEEM HOT WATER TANK 21 V50-6A RHNG0101 193 IN GREENHOUSE 709 GF I TRANE GASFURNACE XL80 TBD SHOPS 1- FILTER TBD December 10, 2014 Page 20 of 27 MacDonald - Miller FACILITY SOLUTIONS Equipment List City of Auburn, White River Valley Museum 918 H St SE, Aubum,'WA 98002 GP 1 CARRIER GAS PACKAGE AIR 48TID006501QE 4597620190 ROOF CONDITIONER 2- I6X25X2 PLTS 1- AX40BELT OP 2 CARRIER GAS PACKAGE AIR 48TID006501 QE 4597G20788 ROOF CONDITIONER 2- I6X25X2 PLTS l- AX40 BELT GP 3 CARRIER GAS PACKAGE AIR 48TFE005.301GA 0201020541 ROOF CONDITIONER 2- 16X25X2 PLTS 1- AX36 BELT GP 4 CARRIER GAS PACKAGE AIR 48TFE004 -3010A 4400020291 ROOF CONDITIONER 1- I6X25X2 PLTS December 10, 2014 - Page 21 of 27 MacDonald Miller FACWTY SOLLMONS :Equipment List City of Auburn, Les Grove Multi Purpose Room 1929 Deal's Way SE, Auburn, WA 9$002 GPI LENNOX GAS PACKAGE AIR GIORQ3137 -1 5871MD0133 ROOF CONDITIONING 2- 18MOX1 PUS December 10. 2014 Page 22 of 27 MacDonald - Miller FACILITY. SOLUTIONS Equipment List City of Auburn, Mt View Cemetery 2020 Mountain View Drive, Auburn, WA 98001 AHU 1 CARRIER CONDENSING UNIT 3I- WASHABLE 0397E02734 TBD .._,_, .,_...�..._.........w_. - -- 1- WASHABLE CU I CARRIER 'AIR HANLDER F84ANF024000AEA 3896A28768 ROOF December 10. 2014 Page 23 of 27 4M) MacDonald-Miller FACILITY SOLUTIONS Equipment List R St. Building 2840 Riverwalk Dr SE, Aubum WA 98002 HP -1 TRANE HEATPUMP AHU-I TRANS AIR HANDLER HP-2 TBD HEAT PUMP AHU-2 TBD AIR HANDLER TBD -T—BD- HEAT PUMP AHU-3 TBD AIR HANDLER Too TBD TBD VB748AI00A0 TBD SIDE OF BUILDING TBD TBD TBD TBD TBD ROOFTOP TBD TB— .1 TBD :,....._:.,.:.TBD TBD 11....'. ROOFTOP TBD TBD TBD DoOeMber 10, 2014 Page 24 of 27 City of Auburn HVAC Pricing Auburn Valley Humane Society $3,456.00 Auburn City Hall $10,963.00 Auburn Maintenance & Operations $3,936.00 Auburn Parks Maintenance & Operations $ 936.00 Auburn Parks and Recreation Building $2,280.00 Auburn Senior Center $4,024.00 Auburn Annex Building $9,420.00 Auburn Avenue Theatre $1,116.00 Auburn PRAB Gym $2,376.00 Auburn Golf Course $2,700.00 Auburn Greenhouse Building $ 564.00 White River Valley Museum $2,016.00 Les Grove Multipurpose Room $ 792.00 Mountain View Cemetery $ 720.00 City of Auburn R Street Building $1,980.00 TOTAL FOR ALL FACILITIES $47,279.00 December 10, 2014 Page 25 of 27 Lisa Moore City of Auburn 340 E. Main St. Auburn, WA 98002 PRICE AND PAYMENT TERMS MacDonald - Miller FACILITY SOLUTIONS 11VAC Standard Maintenance Agreement Date: December 10, 2014 Services to be provided at the following location(s): Multiple sites MacDonald - Miller Facility Solutions will'provide the services listed above, in accordance with the attached Custom.. Maintenancea,,­ E ShEffil and'Egalpment List during the normal worldng hours using our empl ogees or`;peisoiisrsliper'vised by us. Annual Cost $47.279.00 +:tax Billed quarterly $11.819.75 + tax The terns and conditions on the reverse side of any attachment are part of this agreement. 2711s proposal is the proprietary property of MACDONALD- AIaLER FACILITY SOLUTIONS and is provided for the customers use only. AMCDONALD- MILLER FACILITY SOLUTIONS guarantees the price stated in this agreement for thirty (30) days from the proposal date. The customer acknowledges that he/she has_ ead.this agreement, understands it and agrees to be bound by Its terms and further agrees that:it is the complete .and;'exe(ysire'statement of the agreement between the patties. which supersedes all proposals. oral or wr4i n aiid--all other. communications and prior agreements between the parties relating to the subject matter of the''a - - rnen't ­ T6e' terms of this agreement may not be amended, modified, or rescinded except by a written instrument signed 6 both parties. ACCEPTANCE Agreement is hereby accepted and becomes effective January 2015 This Proposal Subn 'tted by: J sh Jo A MoRR ger o ALD- MILL FACILITY SOLUTIONS, INC. Mae Donate - Miller Facility Solutions, Inc. Proposal Accepted by: Customer Signature Title PO Box 47983 7717 Detmit Avenue SW Seattle. WA 98146 Seattle. WA 98106 206.763.9400 December 10, 2014 Page 26 of 27 TERMS AND CONDITIONS Acceptance By authorizing MacDonald -Miller Focffhy Solutions, Inc. to provide the seMces contemplated by this Agreeneni, Customer agrees to the terms are conditions heroin slated. Scope of Obligatbru MacDonald -Miner Focally Solutions. Inc. shell provide bask Santa maintenance and emergency survlm when contraclod for, and under rued fee shag make normal opeonchal adjustments to me equipment as [Wed an the Equipment List and Work Order, Obligations of Customer Customer shag operate the equipment In apBordenee wt(h InShKIos given by MacDonald- Mlllor Facility Solupom, Inc, and tie manufacturer and agrees to extend all reasonable cooperation requested In term of personnel; OMMISOS; available building maintenance material, tools, ladders, Bill; and movement of Items blocMrq normal aoposs to required work; and shall promptly treaty MacDonalci-Mllor Facility Solutions. Inc. upon observation of any unusual operating condition. MacDonald -Miller Fealty Solutions, Inc. shah have full and fine access to the eglxpmenx to provide serves. Service Availability MacDonmo -Millar Focaly Bolutions. Inc, agrees to provide service availability during normal bushoes hours, Le., BW to 4:30 pm, Monday through Friday, heads" excepted, and seance at other than business tours. If tunnel contacted tax, at the hourly late and terms, Including whiclo charges or special assessments, then In affect by M90DOnalo -Mhbr Facility Solutions, Inc. If any emergency service call Is made at Cudomere request end Inspection does not reveal any dated fear which MacDonald4mlar Facility SoluUCns, Inc. Is responsible, Customer win be liable for regular charges provelang for suah SeMCO. Customer acknowledges that there Is a minimum charge ofom (1) hour. If persons other than haPhIm moves of MacDonald-Miner Fadlty Solutions, irc. perform maMsnance or repair a unit of oqu ipment, and as a result further repair by MacDonaid-Miller Facility Solutions, Inc. Is required, such repalm will be made at MwOonald- Miller Facility Solutions, Inc.'s applicable timo and material miss farms then In and effect. Maintenance or repair by any person other than MacDonald - Millar Facility Solutions, ho. may Invalidate any applicable womanly by MacDonald- Millor Facility Sokdbne, Inc. and/or manufacturer. Charges and Terms All maintenance contract charges will be Invoiced In advance of work performed. AN service mpelr, spacial project and expire wok VIII be progress Invoiced. Payment Is due upon neoeliet of Invoice. Any balance dud after 30 days shall bear Interest at the maximum legal rate permitted from me Swatep safe. Twos Thera will be added to all charges the amount Of any present and future taxes or any other gowmmental charges now or hereafter Imposed by existing or future laws with respell to art/ Servkas tendered or pads supplied. Exhrsbrs Maintenance Service does not Include: (a) water supply and chain beyond he Subject ogglpmenl; (b) equipment housing, as or enclosure; (c) electrical SOMBo beyond the equipment dLscermed Switch, light @tuna or wrwA requirements duo to power failure; damage mused by freezing; (a) work mqulrw by gowmmem Bodes, building and union regulagare; (I) repair of damage Imnaaw or In service urns esMting from accident transportation, relocelbn, neglect. misuse, or Other than ordinary use; (g) repair to equipment beefed In an msukable plan of Installation or an unsafe or hazardous environment (h) emergency calls resulting from system design Problems; (1) plumbing (unless added by Contract Rider); N nun-moving or non- mamairI pans, heat emhengem (all styles), tolls, ductwork, and holler vessels ;(k) all glycol far hya,me systems. The Work Order assumes me systems covered how reOONOd mouthed regular maintenance and are In good working condition, and - chemical and glycol levels Of hydronic systems are at proper awls, and chemical two equlpmom In wending ardor. If napalm are found necessary upon Initial Inspection or Initial ocasooal startup, repair charges will be Submitted fat appovel (unless added by Contract Rider). Should mesa restoretlon charges be declined, mole non- malnalnable hems will be ellmlnatod hem the proBrem and the monthly maintenance price adjusted accordingly. MacDonaid-Mlller Facility Solutions, Inc. will rot be moulted to make Safety tests Or to Install new attachments, addldonal controls or equipment as recommended or d1rected by any Insurance company or govammenal authority, or to make replacements contracted for with pads or devices of a different design for any mason. Limitation Of Liability MACDONALD. MILLER FACILITY SOLUTIONS, INC. SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT. INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFIT OR GOODWILL, OR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND /OR ITS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The customer agrees that MacDonaldWIllor Facility Soludene, Inc.'a liability thereunder for damage to equipment, as comma by the Equipment List, shag not exceed the amount paid for Servkas for the applicable equipment during the preceding throe (3) months and only If such damage Is the result of MacDonald- Mlllor Facility Solullons. Im.'e negligence. MACDONALD- MILLER FACILITY SOLUTIONS, INC. DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, MacDonald - Miller Fadllty Solutions, Inc. shall not be respmsibls or liable for any loss, damages or delay In furnishing materiels or allure to Porto" services when caused by fire, inamupgon of uglily services, IiDod, ads of evil or military authorities, Insurrection, terrorist act, dot, cMl disorder, labor disturbances, or by Bury other cause which la unavoidable or beyond Its central. Restriction on Hiring If Customer employs or retelre as an Independent contractor within 180 days subsequent to termination of this Agreement, any present or former employee of MacDonald - Mlllor Facility Solutions, Inc. who performed any services under this Agreement. Customer agrees to pay MacDonald- Millar Facility Solutions, Inc. a sum equal to 6 momma sarAco charge, as o reasonable reimbursement to MacDonald- Mlllor Fadllty Solutions, Inc. for Its expenses In training and famlllarizing the presenter farmer employee with Customers system. Default If Customer does net pay the amount due thereunder, or breaches, any of the terms of this Agreement, MacDonald-Mille! Facility Solutions, Inc. may, In addition to any othorlegal remedies It may haw, refuse to continue to service the equipment. Tarn If (his Agreement Is an annual agreement, It shall remain In Offset from year to year or unto canceled by either party on 30 days written notice. Pdces will be Subject to periodic changes due to charge In labor and mafOlal Mies. Gemal This Agreement shall be governed by the laws of the Sate wham the work was done. The terms and conditions herein shall prewll notwithstanding any valance whin the terms and conditons of any order submitted by Customer with respect to maintenance service, Either party may terminate this Agreement at any time for allure or the other to comply with any of Its terms and cordillera. Customer represents that he/sho Is the owoor of the equipment or, If not the owner, he/she has Buthohty to enter Into this Agreement In the event any party shall bring suit or action against the other for relief arising out of this Agreement, the prevailing parry shall haw and recover against the other party all court costs, disbursements, and a reasonable attorney*$ fee. Customer consents and agrees to jurisdiction and wnuo of any processing In the District or Superior Court of the Sate of Washington for King County at MecDonald- Minor Facility Solutions, Int.'s election. AMENDMENT#4 TO AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD-MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this 94,1 day of i l/Mt_ 2015, by and between the CITY OF AUBURN, a municipal corporation of the State o ashington (hereinafter referred to as the"CITY"), and MACDONALD MILLER FACILITY SOLUTIONS(hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15u'day of December 2013; amended by agreement dated the 18th day of March 2014; amended by agreement dated the 21`t day of July 2014 and amended by agreement dated the 17Th day of December, 2014. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $1,080.00 plus WSST of$102.60, for a total increase of$1,182.60. The total contract amount is increased to$103,489.55. See Exhibit B, which is attached hereto and by this reference made part of this Amendment. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December, 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD-MILLER CITY OF AUBURN 2 By: - / // k &.J Auth,rized '> u : ancy Bac , ayor ATTEST(Optional): ATTEST: By: David H . Herr Zaocae ��✓_ � Its: Vi re Pres i dent Danielle E. Daskam,Auburn City Clerk Approved as to form (Optional): App •v/ aorm: l I Attorney for(Other Party) Daniel B. Heid,Auburn City Attorne Amendment No. 4 for Agreement No. AG-S-071 MacDonald-Miller Page 1 of 20 MacDonald-Miller . ;:i . - ■ r q t ,{� _�� �t i 4a ,r.".n I BUILDING .. ,.. .,, . . PERFORMANCE 4.,. SERVICES . . . ... . . . . , -A 11r.. 96% r r ilk nom..MN/ !1• 1=111111ffial 1„I 41111111111. . 1rB ' I _ OM 1 r 8jftli3'°i C3 3 q; 5985,000 i.- --i-4=--=a1 a I .r. ,, ,g'.)II t;-__::::, ----_-;...:::, =it , i1ll- Imo...- ` No ..,,,,,, Ii*DJ 6 r' ' 1 lrft■; ■., -' -----1 11111111111). , ,,,. .na...■------ \,...I EERIE .GifY7wNal:a it aa�amr ��. - .. .1..T ' Ilia MI 1 _ ;1 a•L 161 MacDonald-Miller FAt.iLi 1 SULL+iivt,, Focused on Building Efficiency I-:-ie unmatched expertise and unparalleled focus of MacDonald-Miller Facility Solutions ensure that your critical building systems run with the utmost of efficiency. We help foster peak performance, reduced costs, improved comfort and no surprises — all delivered through services designed to exceed your expectations. 0 :- Peak Performance Tasking Going beyond cursory visual inspections or minimal checks typical to other providers, MacDonald-Miller Building Performance Services leverages Peak Performance Tasking to assure "factory-new" operation and extended equipment life. The high efficiency HVAC equipment available today demands the execution of specific preventive maintenance tasks to assure peak performance.Collectively,these tasks comprise a regimen that helps eliminate surprises and ensure comfort and performance. HVAC systems in commercial buildings are complex, replete with multiple components and subsystems controlled by computer based controls and sensors. With our approach, each subsystem/component undergoes specific and unique maintenance tasks. Peak Performance Tasking is customized to provide meticulous attention to detail in an effort to maximize return on investment and reduce costs. :- Indoor Air Quality Filter Services `r1 MacDonald-Miller recognizes that an indoor environment is paramount to productivity,as well as to maintaining a healthy work experience. Indoor air quality requires specific attention and servicing of HVAC systems, including regular filter changes and the utilization of the proper filter media.We employ Aerostar NOVAPLEAT and Series 400 pleated air filters to assure efficiency and performance. These filters are designed to provide higher levels of air filtration, protecting occupants from airborne irritants,while protecting cooling coils, ductwork,and other components of the HVAC system from dust and dirt. -;- Building Performance Analysis (BPA) In today's commercial landscape, building owners and operators are increasingly focusing attention on building performance and energy usage. MacDonald-Miller has developed an invaluable tool to measure,compare and actively manage energy and operating costs. Building Performance Analysis(BPA)provides an expert eye and reporting tool to help implement an energy performance plan that reduces consumption and maintains best-in-class levels. macmiller,com 1-800-962-5979 sEATTtE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller rAL llli Y SOLUTIONS Focused on Building Efficiency .a Building Automation/Controls System Support �; In today's commercial buildings the focus on energy savings and comfort relies on your building control system operating properly and consistently.The best building performance strategy will falter when things like equipment scheduling,time of day sequencing and set points stray from the original settings. Regular support and preventive maintenance of your building control system along with support for the building operator is key to maintaining a tightly run building for energy conservation, tenant comfort and equipment protection and longevity. Plumbing Services 011111 MacDonald-Miller offers plumbing services dispatched through our Service Response Center to ensure fast and effective response to your plumbing needs.Whether its preventive maintenance, installations or 24/7 emergency service our team of service plumbers are equipped and ready to respond. Electrical Services MacDonald-Miller offers electrical services to meet the demands of your building operations.Whether it's preventive or predictive maintenance we deploy the latest technology to enhance your building operations and eliminate surprises. From system upgrade to 24/7 emergency service we stand ready and well equipped to meet your building's needs. : Building Controls Operational Check Our highly trained and technology equipped technicians understand the relationship between your building's mechanical system and the building controls system. It is essential that they operate in sync in order to ensure occupant comfort,safety and optimize building performance.To this end our technicians will perform a senes of operational checks of the control system making sure that the equipment schedules and set points of major systems are at optimal levels. O Building Operator Certification (BOC®) Through our association witn Northwest Energy Efficiency Council(NEEC) MacDonald-Miller will extend a discounted tuition to our Building Performance Service customers for BOC®. The BOC®credential is recognized by employers across the country as a sign of the value and contributions certified facilities management personnel can bring to their organizations. BOC®is a nationally recognized, competency-based training and certification program that offers facilities personnel the improved job skills and knowledge to transform workplaces to be more comfortable, energy-efficient and environmentally friendly. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller Going Above and Beyond Being a MacDonald-Miller service customer goes beyond a relationship on a piece of paper. Its about the confidence of having the ceaseless support of our people, and the comfort of having tremendous benefits at your disposal. Those essential advantages include: Dedicated Account Manager Our Account Management team is not comprised of salespeople, but of advocates for your company.Your dedicated Account Manager strives to resolve any issues and develop ideas regarding energy conservation and improved building performance. Largest Service Organization MacDonald-Miller is the largest service organization north of San Francisco.We have over 90 dedicated service technicians and over 190 vans,servicing our customers in the Puget Sound area and beyond. Our 8 locations include 3 offices in Oregon. Zoned-based 24/7 Service and 4-hour Response Advantages We are organized into geographical zones to better know our customers and to efficiently respond to your needs.Our Technicians, Dispatchers, Field Supervision, delivered and Account Management teams are aligned in these zones to dedicate themselves to customers only in their area.At MacDonald-Miller our zone-based technicians 24/7 are never far away. We also have on-call service technicians available evenings and weekends for our contract customers. Priority Response on Emergency Services and Repairs Our Small-Repairs team is ded cated to expediting the quoting and execution of all system repairs.We work closely with our key suppliers and our field personnel to rapidly respond to any needs that arise. ▪ Customer Portal and MobileTech We offer a secure customer portal that allows you to monitor and schedule service, as well as view your equipment list and agreement documents online.Our technicians are deployed with handheld technology that provides instant access to equipment service history, and the ability to email you a summary when work is complete.These technologies are designed to save you time and money and assure consistent quality. ▪ Warranties We offer our contract customers a 1-year repair warranty on parts and labor and a 2-year(extended from manufacturers' 1-year warranty)parts and labor warranty on ©� new installations that we service and maintain. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND CZ)MacDonald-Miller Customer Experience Commitment MacDonald-Miller has developed a unique program to help the Service Department continually evaluate the satisfaction of customers and make ongoing improvements to the level of service provided. Our Customer Experience Commitment encompasses the following elements that help maintain and increase the quality of service delivered by the MacMiller team. Customer Service Training is consistently held with key team members that work in the service department-from the Technicians to the Service Coordinators-each group learns the intricacies of providing exceptional customer service. -:- Quality Control Checks are performed monthly by the Area Operations Managers to check-in with service technicians on maintenance accounts,view the condition of the equipment and speak to the site contact to ensure everything is up to standard. Customer Portal Implementation and Training is offered to all customers that are X C e p t I o i 1 d interested in using the Customer Portal,which is a helpful tool for viewing past Call Summary Reports and proposals, equipment lists, and also placing service calls online. customer :• Customer Satisfaction Surveys are periodically sent to customers throughout the service year to see if the level of service being provided meets and exceeds expectations and if not, ensures protocols are followed to resolve the issue causing a service failure. To reach the Customer Experience Manager for more information,contact Kelly Johnson at 206-7684620 or customerexperience@macmiller.com. I s V © 4 macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND (=)MacDonuald-Miller FACILITY SOLUTIONS we nwke hu.Xnngs vva%x he'r(ef EXHIBIT A Building Performance Services Agreement for: Bogey's Public House 29630 Green River Road SE, Auburn, WA 98092 Peak Performance Tasking QUARTERLY MacDonald-Miller will perform comprehensive system maintenance tasks and check system performance in accordance with a program of standard routines as determined by our experience,the equipment manufacturer's recommendations, equipment application and location.Through this service we will help to assure your mechanical equipment continues to operate efficiently,safely and with fewer operating disruptions during the equipment life-cycle. As appropriate for each type of equipment,the inspections and maintenance include testing, aligning,calibrating, lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald-Miller Maintenance Task section for each unit and season. Indoor Air Quality Filter Services 01)ARTFRI Y To maintain a consistently high level of indoor air quality, reduce energy costs and avoid excessive equipment wear and tear, MacDonald-Miller will furnish and install new pleated filters in each unit.We employ an innovative air filter specifically designed for Northwest climate conditions.This filter is crafted with self-supporting media that provides a form and fit not found in the most commonly used filters— and the result is superior air filtration and indoor air quality. �-,! .-�- ‘ Special Services _ v_____ 4'�`� 1 COIL CLEANING � ` ANNUALLY MacDonald Miller will power wash and chemically clean the outdoor coils on the f _ rooftop equipment, a process whose effectiveness far exceeds that of simply �'1 brushing the coil. This cleaning method removes di , film and debris from core areas ---'4 �; of coil that brushes cannot reach.A power washed coil maintains heat transfer, a. I. �' factor that maximizes efficiencies and lowers operating pressures. This results in lower utility bills, reduced risk of compressor failure,and longer equipment'.ifespan. 7!d ` ilia macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller rAL Li i I SULUI:OtrS AV 1".3kf twirl rhi,moii t trer EXHIBIT A BELT CHANGES ANNUALLY Drive belts on HVAC equipment become worn and may break during operation resulting in increased energy cost and equipment downtime. To prevent this MacDonald-Miller will regularly inspect the condition of the drive belts. Standard Repair and Replacement Services To reduce the effects of system downtime and minimize repair costs we will repair or replace failed or worn components.This will promote peak operating condition for your system.Components suspected of being faulty may be repaired or replaced in advance to reduce the occurrence of system interruptions. Repairs will be made up to the authorized limit listed under Repair Authorization. If repair costs exceed this limit,we will provide a report of conditions and a proposal for authorization of repairs. Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald-Miller excludes any work in connection with duct cleanliness,including investigating and evaluating duct cleanliness and work related to duct cleaning. It is the owners'responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. Standard Emergency Services Upon your notification to the MacDonald-Miller Service Coordination Call Center, we will provide emergency services to reduce the costs and disruptions of downtime when an unexpected problem occurs. This service is available between planned maintenance calls,24 hours/day,7 days/week. Non-emergency calls,as determined by your staff and MacDonald-Miller,will be incorporated into the next scheduled service call.The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. ,.°-o° 1 I-t Account Management srsrr r se Fr•or- f L To ensure quality service and that your facility needs are being met,a dedicated r rf rf er e , , • Account Manager will schedule regular meetings with you to discuss our rrr,fr Of F t ' _\.-t: performance. Topics covered will include your technical building systems,your f rr 0 F r t , facility, and evolving organizational objectives and strategies.This is also an r 111,r I ,' — - ° opportunity to discuss recommendations on ways we can adjust our service support r6 . • program to better meet your needs. ,f rf rr r .:, ...:),..„...,:a.., .4.i..: •. -..7 . , 4 VO.-. , If .kR,71 •r•A macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND M -Mti iller Aciur acDonald n Saiuo EXHIBIT A Equipment List Bogey's Public House 29630 Green River Rd SE, Auburn WA 98092 Unit# Manufacturer Description Model# Serial# Location AHU-1 TRANE AIR HANDLER TWE060A300EL 6513KUTBD KITCHEN CEILING BUILDING CU-1 TRANE CONDENSING UNIT 2TWA060A300AA 7185N5G2F EXTERIOR (NORTH SIDE) macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE rACOMA PORTLAND EUGENE: BEND MacDonald-Miller sULU I t k We Make bw"klir gs work oeRe' EXHIBIT A Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn,WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks AHU AIR HANDLER Spring CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN,PUMP AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL LUBRICATE BLOWER BEARINGS CHECK BLOWER WHEEL FOR DIRT CHECK VOLTAGE CHECK AMP DRAW CHECK ELECTRICAL CONNECTIONS CHECK CONTACTOR POINTS MEG OHM MOTOR(10 HP OR LARGER) —FRESH AIR CYCLE(IF EQUIPPED)— CHECK FRESH AIR SCREENS LUBRICATE IF REQUIRED CHECK MINIMUM POSITION CHECK OPERATING CONTROLS CHECK DAMPER OPERATION macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller EXHIBIT A Kt.make°"tid:r work rre, Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn,WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks AHU AIR HANDLER Summer CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN,PUMP AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL CHECK VOLTAGE CHECK AMP DRAW macmilier.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND CaDoMacDonald-Miller We make bang work better EXHIBIT A Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn, WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks AHU AIR HANDLER Fall CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN,PUMP,AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL LUBRICATE BLOWER BEARINGS(PER MFG SPECS) CHECK BLOWER WHEEL FOR DIRT CHECK VOLTAGE CHECK AMP DRAW —FRESH AIR CYCLE(IF EQUIPPED)-- CHECK FRESH AIR SCREENS LUBRICATE IF REQUIRED CHECK MINIMUM POSITION CHECK OPERATING CONTROLS CHECK DAMPER OPERATION --ELECTRIC HEAT:(IF REQUIRED)-- CHECK HEATING SEQUENCE OPERATION CHECK CONTACTOR POINTS CHECK AMP DRAW CHECK TEMPERATURE RISE --GAS HEAT:(IF REQUIRED)— CHECK HEATING SEQUENCE OPERATION VISUAL INSPECTION OF HEAT EXCHANGERS AND FLUE CHECK COMBUSTION BLOWER OPERATION(CLEAN WHEEL IF NEEDED) CHECK COMBUSTION BLOWER OPERATION(IF EQUIPED) CHECK IGNITOR(CLEAN AND ADJUST IF NEEDED) CHECK MAIN LINE GAS PRESSURE(IF ACCESSIBLE) CHECK MANIFOLD GAS PRESSURE (ADJUST IF NEEDED) CHECK TEMPERATURE RISE macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND CZ)MacDonald-Miller FACIu I 1 S.LL i iUi1a EXHIBIT A We make budaugs MA better Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn, WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks AHU AIR HANDLER Winter CHECK BELTS AND PULLEYS INSPECT CONDENSATE PAN,PUMP AND TRAP ADD PAN TABS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK CONDITION OF COIL CHECK VOLTAGE CHECK AMP DRAW macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND •MacDonald-Miller Fh\.L:Lfl �U..J LJ We make b&JA ngs work better EXHIBIT A Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn,WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks CU CONDENSER UNIT(W/COMPRESSOR) Spring CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK COIL CONDITION CHECK SUPPLY VOLTAGE CHECK MOTOR AMPS CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK COOLING SEQUENCE OF OPERATION CHECK FOR REFRIGERANT LEAKS(VISUAL) CHECK HEAD PRESSURE CONTROL OPERATION CHECK CAPACITY CONTROL CHECK SAFETIES LUBRICATE MOTOR BEARINGS(PER MFG SPECS) MEG OHM MOTOR(10 HP OR LARGER) CHECK CONTROL POINTS INSPECT FAN BLADES AND SUPPORTS CHECK SAFETY OPERATION AND SETTING CHECK ELECTRICAL CONNECTIONS INSPECT CONTACTOR POINTS CHECK CONTACTOR POINT VOLTAGE DROP OIL TEST SEMI-HERMETICS CHECK DISCHARGE PRESSURE_ CHECK SUCTION PRESSURE_ CHECK SUB COOLING_ CHECK DISCHARGE TEMPERATURE_ CHECK COMPRESSOR SUCTION TEMPERATURE macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller We maAe bufirfings work Dexter EXHIBIT A Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn, WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks CU CONDENSER UNIT(WICOMPRESSOR) Summer CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK COIL CONDITION CHECK SUPPLY VOLTAGE CHECK MOTOR AMPS CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK COOLING SEQUENCE OF OPERATION CHECK FOR REFRIGERANT LEAK(VISUAL) CHECK CAPACITY CONTROL CHECK SAFETIES CHECK HEAD PRESSURE CONTROL OPERATION CHECK DISCHARGE TEMPERATURE_ CHECK COMPRESSOR SUCTION TEMPERATURE_ macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND /'PPr1MacDonald-Miller FAL IL.� s ng>v.crkGe;;e' EXHIBIT A Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn,WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks CU CONDENSER UNIT(W//COMPRESSOR) Fall CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK COIL CONDITION CHECK SUPPLY VOLTAGE CHECK MOTOR AMPS CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK COOLING SEQUENCE OF OPERATION CHECK FOR REFRIGERANT LEAKS(VISUAL) CHECK HEAD PRESSURE CONTROL OPERATION LUBRICATE MOTOR BEARINGS(PER MFG SPECS) INSPECT FAN BLADES AND SUPPORTS CHECK SAFETY OPERATION AND SETTING CHECK ELECTRICAL CONNECTIONS CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK COIL CONDITION CHECK DISCHARGE TEMPERATURE_ CHECK SUPPLY VOLTAGE CHECK MOTOR AMPS CHECK CRANKCASE HEATER CHECK OIL LEVEL CHECK LIQUID LINE SIGHT GLASS CHECK COOLING SEQUENCE OF OPERATIONS CHECK FOR REFIGERANT LEAKS(VISUAL) CHECK HEAD PRESSURE CONTROL OPERATION LUBRICATE MOTOR BEARINGS(PER MFG SUGG) INSPECT FAN BLADES AND SUPPORTS CHECK SAFETY OPERATION AND SETTING CHECK ELECTRICAL CONNECTIONS macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND CZ)MacDonald-Miller We make bui/Engs work better. EXHIBIT A Maintenance Tasks Site: Bogey's Public House Account Manager: Josh Johnson 29630 Green River Road SE Auburn, WA 98092 Contact: Lisa Moore Phone: 253-288-3158 Type Description Season Tasks CU CONDENSER UNIT(W/COMPRESSOR) Winter CHECK BELTS CHECK PULLEY WEAR CHECK FOR UNUSUAL VIBRATION OR NOISE CHECK COIL CONDITION CHECK CRANKCASE HEATER CHECK LIQUID LINE SIGHT GLASS CHECK COIL CONDITION CHECK DISCHARGE TEMPERATURE_ CHECK FOR REFRIGERANT LEAKS(VISUAL) macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND 4C:3•MacDonald-Miller FAC�i[t U;iu EXHIBIT B We make Gt,'lC'mg;v001( +ftef Building Performance Services I Standard Agreement Date: June 4, 2015 Services Billed to Services to be provided at the following Lisa Moore City of Auburn location(s): 25 West Main Street Auburn,WA 98001 Bogey's Public House 29630 Green River Road SE Auburn, WA 98092 Price and Payment Terms MacDonald-Miller Facility Solutions will provide the services listed above, in accordance with the attached Custom Maintenance Tasking and Equipment List, during the normal working hours using our employees or persons supervised by us. Annual Cost $1,080.00 + tax , Billed quarterly $270.00 + tax The terms and conditions on the reverse side of any attachment are part of this agreement. This proposal is the proprietary property of MacDonald-Miller Facility Solutions and is provided for the customers use only. MacDonald-Miller Facility Solutions guarantees the price stated in this agreement for thirty(30)days from the proposal date. The customer acknowledges that he/she has read this agreement, understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals oral or written and all other communications and prior agreements between the parties relating to the subject matter of the agreement. The terms of this agreement may not be amended, modified, or rescinded except by a written instrument signed by both parties. Acceptance Agreement is hereby accepted and becomes effective June 2015 This Proposal Submit ed By: This Proposal Accepted By: J•sh Jo nson„ CUSTOMER SIGNATURE AkCOUN,fi MANAGER MACDONALD-MILLER FACILITY SOLUTIONS, INC. TITLE PRINT NAME macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller EXHIBIT B we in,ke tk.rh, Effective Date & Duration of Agreement Coverage will begin upon mutual acceptance between City of Auburn and MacDonald-Miller Facility Solutions of the scope of work and attachments.The agreement will remain in effect for a term of one(1)year and will automatically renew on a yearly basis.This agreement is cancelable without cause by either MacDonald-Miller Facility Solutions or City of Auburn with 30 days written notice, prior to anniversary date.Adjustments in the scope of work and pricing will be reviewed with City of Auburn on an annual basis.This agreement will be evaluated on an annual basis and will be escalated by a minimum of three percent due to increasing labor and material costs. Standard Repair & Charges All repair labor and materials are excluded from the scope of this agreement and will be billed at our preferred customer rate, including our standard truck charge per callout.All work performed outside of normal working hours will be billed at 1.5 times the normal rate with the exception of Sundays and holidays which will be billed at 2 times the normal rate. Repair Authorization All necessary minor repairs up to $750.00 will be completed by MacDonald-Miller Facility Solutions without further authorization. For any repairs larger than this amount, we will contact: Lisa Moore DAY 253-288-3158 E-MAIL Imooret auburnwa.gov FAX CELL macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND TERMS AND CONDITIONS Acceptance By authorizng MacDonald-Mier Facility Solutions,Inc.to provide the services contemplated by this Agreement,Customer agrees tc the terms and conditions herein stated. Scope of Obligations MacDonald-Miler Facility Solutions, Inc.shall provide basic service maintenance and emergency service when contracted for,and under feed fee steal make normal operational adjustments to the equipment as listed on the Equipment List and Work Order. Obigations of Customer Customer shall operate the equipment it accordance with instructions given by MacDonald-Miler Faciity Solutions, Inc. and the manufacturer and agrees to extend al reasonable cooperation requested in terms of personnel; premises; available building maintenance material,tools,ladders,etc.;and movement of items blocking normal access to required work;and steal promptly notify MacDonald-Miller FadHy Solutions,Inc.upon observation of any unusual operating condition. MacDonald-Miler Fadity Solutions,Inc.steal have ful and tree access to the equipment to provide service. Service Avaiatiity MacDonald-Miler Fariity Solutions, Inc.agrees to provide service avaiabiity cluing normal business hours,Le.,8:00 to 4:30 pm, Monday through Friday,holidays excepted,and service at other than normal business hours,if contracted lor,at the hourly rate and terms,including vehicle charges or special assessments,than in effect by MacDonald-Miler Facility Solutions,Inc. If any emergency service cal is made at Customers request and mspection does act reveal any defect for which MacDonald-Miler Facity Solutions, Inc.is responsible,Customer will be liable for regular charges prevailing for such service. Customer acknowledges that there is a minimum charge of one(1)hour. If persons other than representatives of MacDonald-Miler Facility Solutions,Inc. perform maintenance or repair a unit of equipment, and as a result further repai by MacDonald-Mier Facily Solutions,Inc.is required,such repairs wi be made at MacDonald-Miler Falsity Solutions,Inc.'s appicable lime and material rates and terms then in effect Maintenance or repair by any person other than MacDonald-Miler Facility Solutions,Inc. may knvafdate any appicable warranty by MacDonald-Miler Facility Solutions, Inc.and/or manufacturer. Charges and Terms Al maintenance contract charges wi be invoiced in advance of work performed.All service repair,special project,and extra work will be progress invoiced.Payment is due upon receipt of invoke.Any balance due after 30 days steal bear Merest at the maximum legal rate permitted from the invoice date. Taxes Them wit be added to all charges the amount of any present and future taxes or any other governmental charges now Of hereafter imposed by existing or future laws with respect to any services rendered or pacts supplied. Exclusions Maintenance service dons not include:(a)water supply and drain beyond the subject equipment;(h)equipment housing,casing or enclosure;(c)electrical service beyond the equipment disconnect switch,light future or service requirements due to power taiuro;(d] damage caused by freezing;(a)wok required by government codes,building and union regulations;(I)repair of damage Of ncrease in service time resulting tom accident,transportation,relocation,neglect,misuse,or other than ordinary use;(g)repair to equipment located in an unsuitable place of installation or an unsafe or hazardous environment;(h)emergency eels resulting from system design problems; t)plumbing(unless added by Contract Rider);(j)non-moving or non-mail lanable parts,heat exchangers(al styles),cols, ductwork,and boiler vossol;(k)al glycol for hydronic systems. The Work Order assumes the systems covered have received required regular maintenance and are it good waking condiion,and chemical and glycol levels of hydronic systems are at proper levels,and chemical feed equipment n working order. If repairs are found necessary upon initial inspection or initial seasonal start-up, repel-charges wil be submitted for approval(unless added by Contract Rider). Should those restoration charges be dedned,those non-maintainable items wi be eimnated from the program and the monthly mantenance price adjusted accordngly. MacDonald-Miler Facity Solutions,Inc.wit not be required to make safety tests or to install new attachments,additional controls or equipment as recommended or th-ected by any insurance company a governmental authority,or to make replacements contracted for with parts or devices of a different design for any reason. Limitation of Liabiity MACDONALD-MILLER FACILITY SOLUTIONS, INC. SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES,INCLUDING LOSS OF PROFIT OR GOODWILL,OR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT ANDIOR iTS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT,TORT Olt OIIIERWISE,EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The customer agrees that MacDonald-Miner Faddy Solutions,Inc.'s iatitty thereunder for damage to equipment,as covered by the Equipment List,shall not exceed the amcent paid for services for the applicable equipment during the preceding three(3)months and only if such damage is the result of MacDonald-Miler Fadity Solutions,Inc.'s negigence. MACDONALD-MILLER FACILITY SOLUTIONS,INC.DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES,INCLUDING, BUT NOT UMiTEDTO,THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE MacDonald-Miler Feeley Solutions,Inc.shall not be responsible or labia for any loss,damages or delay in furnishing materials or bikini to perform services when caused by fee,interruption of utility services,flood,acts of civil or milky authorities,insurrection, terrorist act,riot,civil disorder,labor disturbances,or by any other cause which is unavoidable or beyond its control. Restriction on Hiring if Customer employs or retains as an independent contractor within 189 days subsequent to termination of this Agreement,any present or former employee of MacDonald-Mier Facility Solutions,Inc.who performed any services under this Agreement Customer agrees to pay MacDonald-Miler Facility Solutions,Inc.a sum equal to U months service charge,as a reasonable reimbursement to MacDonald-Miler Facility Solutions,Inc.for its expenses n tranng and famiai¢ng the present or former employee with Customer's system. Default If Customer does not pay the amount due thereunder or breathes any of the terms of this Agreement,MacDonald-Miler Facility Solutions,Inc.may,in addition to any other legal remedies it may have,refuse to continue to service the equipment Term If this Agreement is an annual agreement,it dial remain in effect from year to year or until canceled by either party on 30 days written notice. Prices wil be subject to periodic changes due to change in labor and material rates. General This Agreement shad be governed by the laws of the State where the work was done. The tunes and conditions herein shall reeved notwithstanding any variance with the terms and conditions of any ceder submiead by Customer with respect to maintenance service. Either party may terminate this Agreement at any time for failure of the other to comply with any of its terms and conditions. Customer represents that he/she is the owner of the equipment or,if not the owner,he/she has authority to enter into this Agreement. in the event any party shall bring suit ci action against the other for relief arising out of this Agreement,the prevailing party shat have and recover against the other party al court costs,disbursements,and a reasonable attorney's fee. Customer consents and agrees lc jurisdiction and venue of any proceeding in the District or Superior Court of the Slate of Washington for King County at MacDonald- Miler Facility Solutions.Inc.'s election. AMENDMENT #5 TO AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD-MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this 26thday of August , 2015, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; and amended by agreement dated 18th day of March 2014; amended by agreement dated 21st day of July 2014; amended by agreement dated 17th day of December 2014; and amended by agreement dated 11th day of June 2015. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $480.00 plus WSST of$45.60, for a total increase of$525.60. The total contract amount is increased to $104,015.15. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD-MILLER CITY OF AUBURN By. .� r Autho " si, •- i're Nancy us, Mayor ATTEST(Optional): ATTEST: David H. Herr Its: Vice President Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Abbr. . -d :s to am: IAJMIA I , Attorney for(Other Party) Danie B.. Heid, Ai° n Ci y Atto ey Amendment No. 5 for Agreement No. AG-S-071 MacDonald-Miller Page 1 of 1 EXHIBIT A ®MacDonald-Miller MU/7 SOL1MONS We make butdngsswrkbetter, August 14, 2015 Lisa Moore City of Auburn 25 West Main Auburn, WA 98002 Addendum#01 Proposal #15-34455-JJ Auburn Maint and Operations 1305 C Street, Auburn, WA 98002 Addendum to add a new split system to the existing building performance services agreement for quarterly preventive maintenance and filter changes. Unit# Manufacturer Description Model# Serial# Location TBD FUJITSU CONDENSING AOU15RLS3H QXN000043 ROOFTOP UNIT TBD FUJITSU AIR HANDLER TBD TBD TBD Current ANNUAL billing $3,936.00 plus tax ANNUAL billing INCREASE $480.00 plus tax New QUARTERLY billing $1,104.00 plus tax This is effective October 1, 2015 nteL August 14, 2015 Josi-Joh on Date Acc'bunt ana.er MACD ALD MILLER FACILITY SOLUTIONS, INC. Jfan ioi4 / Date 9 S 15 City of Aub macmiller.com 1-800-962-5979 SEAHU EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND TERMS AND CONDITIONS Acceptance By authorizing MacDonald-Miller Facility Solutions,Inc.to provide the services contemplated by this Agreement.Customer agrees to the terms and conditions herein stated. Scope of Obligations MacDonald-Miller Facility Solutions,Inc.shall provide basic service maintenance and emergency service when contracted for,and under fixed fee shall make normal operational adjustments to the equipment as listed on the Equipment List and Work Order. Obligations of Customer Customer shall operate the equipment In accordance with instructions given by MacDonald-Miller Facility Solutions,Inc.and the manufacturer and agrees to extend all reasonable cooperation requested In terms of personnel;premises;available building maintenance material,tools,ladders,etc.:and movement of items blocking normal access to required work;and shall promptly notify MacDonald-Miller Facility Solutions,Inc.upon observation of any unusual operating condition. MacDonald-Miter Facility Solutions,Inc.shall have full and free access to the equipment to provide service. Service Availability MacDonald-Miller Facility Solutions,Inc.agrees to provide service availability during normal business hours,I.e.,8:00 to 4:30 pm, Monday through Friday,holidays excepted,and service at other than normal business hours,if contracted for,at the hourly rate and terms,Including vehicle charges or special assessments,then in effect by MacDonald-Miller Facility Solutions,Inc. If any emergency service call Is made at Customers request and inspection does not reveal any defect for which MacDonald-Miller Facility Solutions, Inc.Is responsible,Customer will be liable for regular charges prevailing for such service. Customer acknowledges that there is a minimum charge of one(1)hour. • if persons other than representatives of MacDonald-Miller Facility Solutions,Inc.perform maintenance or repair a unit of equipment, and as a result further repair by MacDonald-Miller Facility Solutions,Inc.Is required,such repairs will be made at MacDonald-Miller Facility Solutions,Inc.'s applicable time and material rates and terms then in effect. Maintenance or repair by any person other than MacDonald-Miller Facility Solutions,Inc.may Invalidate any applicable warranty by MacDonald-Miller Facility Solutions,Inc.and/or manufacturer. Charges and Terms At maintenance contract charges will be invoiced in advance of work performed.All service repair,special project,and extra work will be progress Invoiced.Payment is due upon receipt of Invoice.Any balance due after 30 days shall bear Interest at the maximum legal rate permitted from the Invoice date. Taxes There will be added to all charges the amount of any present and future taxes or any other governmental charges now or hereafter imposed by existing or future laws with respect to any services rendered or parts supplied. Exclusions Maintenance service does not Include:(a)water supply and drain beyond the subject equipment;(b)equipment housing,casing or enclosure;(c)electrical service beyond the equipment disconnect switch,or service requirements due to power failure;(d)damage caused by freezing;(e)work required by government codes,building and union regulations;(t)energy management and emergency calls resulting from energy management activities(unless added by Contract Rider);(g)repair of damage or increase in service time resulting from accident,transportation,relocation,neglect,misuse,or other than ordinary use;(h)repair to equipment located in an unsuitable place of installation or an unsafe or hazardous environment;(I)emergency calls resulting from system design emblems;(j) plumbing(unless added by Contract Rider);(k)non-moving or non-maintainable parts,heat exchangers(at styles),coils,ductwork, and boiler vessels. The Work Order assumes the systems covered have received required regular maintenance and are in good working condition. If repairs are found necessary upon initial inspection or Initial seasonal start-up,repair charges will be submitted for approval(unless added by Contract Rider). Should these restoration charges be declined,those non-maintainable items will be eliminated from the program and the monthly maintenance price adjusted accordingly. MacDonald-Miller Facility Solutions,Inc.will not be required to make safety tests or to install new attachments,additional controls or equipment as recommended or directed by any insurance company orgovemmental authority,or to make replacements contracted for with parts or devices of a different design for any reason. Limitation of Liability MacDONALD-MILLER FACILITY SOLUTIONS,INC.SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT,INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES,INCLUDING LOSS OF PROFIT OR GOODWILL,OR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND/OR ITS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT,TORT OR OTHERWISE,EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The customer agrees that MacDonald-Miller Facility Solutions,Inc.'s liability thereunder for damage to equipment,as covered by the Equipment List,shall not exceed the amount paid for services for the applicable equipment during the preceding three(3)months and only If such damage Is the result of MacDonald-Miller Facility Solutions,Inc.'s negligence. MacDONALD-MILLER FACILITY SOLUTIONS,INC.DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES,INCLUDING, BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. MacDonald-Miller Facility Solutions,Inc.shall not be responsible or liable for any loss,damages or delay in furnishing materials or • failure to perform services when caused by fire,interruption of utility services,flood,acts of civil or military authorities,insurrection, terrorist act,riot,civil disorder,labor disturbances,or by any other cause which is unavoidable or beyond Its control. Restriction on Hiring if Customer employs or retains as an Independent contractor within 180 days subsequent to termination of this Agreement,any present or former employee of MacDonald-Miller Facility Solutions,Inc.who performed any services under this Agreement. Customer agrees to pay MacDonald-Miller Facility Solutions,Inc.a sum equal to 6 months service charge,as a reasonable reimbursement to MacDonald-Miller Facility Solutions,Inc.for its expenses in training and familiarizing the present or former employee with Customers system. Default If Customer does not pay the amount due thereunder,or breaches any of the terms of this Agreement,MacDonald-Miller Facility Solutions,Inc.may,in addition to any other legal remedies It may have,refuse to continue to service the equipment. Term If this Agreement Is an annual agreement,it shall remain in effect from year to year or until canceled by either party on 30 days written notice. Prices will be subject to periodic changes due to change In labor and material rates. General This Agreement shall be governed by the laws of the State where the work was done. The terms and conditions herein shall prevail notwithstanding any variance with the terns and conditions of any order submitted by Customer with respect to maintenance service. Either party may terminate this Agreement at any time for failure of the other to comply with any of its terms and conditions. Customer represents that he/she Is the owner of the equipment or,if not the owner,he/she has authority to enter into this Agreement. In the event any party shall bring suitor action against the other for relief arising out of this Agreement,the prevailing party shall have and recover against the other party all court costs,disbursements,and a reasonable attorney's fee. Customer consents and agrees to jurisdiction and venue of any proceeding in the District or Superior Court of the State of Washington for King County at MacDonald- Miller Facility Solutions,Inc.'s election. * (� 3.1L9,11 /CITY OF AT 1,U Nancy Backus, Mayor �1 WAS H I NGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 September 9, 2015 Josh Johnson MacDonald-Miller PO Box 47983 Seattle, WA 98106 Notice to Proceed RE: Amendment No. 5 to Agreement for Professional Services, AG-S-071 HVAC Repair and Maintenance Dear Mr. Johnson: Enclosed is an executed copy of the above-referenced Amendment No. 5. This amendment supplements the scope of work per Exhibit A and includes additional compensation in the amount of $480.00, plus WSST in the amount of $45.60, for a total increase of$525.60 and a total agreement amount of $104,015.15. For the City's tracking and record keeping purposes, please reference AG-S-071 on all correspondence and related material. As the project manager, I am the designated contact for this agreement and all amendments. Questions, assignments and coordination shall be routed through me. You can contact me at 253-288-3158. Sincerely, Lisa Moore Facilities Manager Administration Department LM/cw/as Enclosure cc: Dani Daskam, City Clerk AG-S-071 AUBURN * MORE THAN YOU IMAGINED AMENDMENT #5 TO AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD-MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this 26thday of August , 2015, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; and amended by agreement dated 18th day of March 2014; amended by agreement dated 21st day of July 2014; amended by agreement dated 17th day of December 2014; and amended by agreement dated 11th day of June 2015. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $480.00 plus WSST of$45.60, for a total increase of$525.60. The total contract amount is increased to $104,015.15. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD-MILLER CITY OF AUBURN By: l reS Aut +riz dB p- r- ancy B uuu���,,, Mayor ATTEST (Optional): ATTEST: David H. Herr kad,LA By: Its: Vice President Danielle/E. Daskam, Auburn City Clerk Approved as to form (Optional): Appr•Ged'as to or a s •Atii Attorney for (Other Party) = '-I Heid, Auburn City Attorney Amendment No. 5 for Agreement No. AG-S-071 MacDonald-Miller Page 1 of 1 EXHIBIT A MacDonald-Miller FACILITY SOLUTIONS rve rn4kr 0,01(1q5 t.vrl tette/ August 14, 2015 Lisa Moore City of Auburn 25 West Main Auburn, WA 98002 Addendum #01 Proposal #15-34455-JJ Auburn Maint and Operations 1305 C Street, Auburn, WA 98002 Addendum to add a new split system to the existing building performance services agreement for quarterly preventive maintenance and filter changes. Unit# Manufacturer Description Model# Serial# Location TBD FUJITSU CONDENSING AOU15RLS3H QXN000043 ROOFTOP UNIT TBD FUJITSU AIR HANDLER TBD TBD TBD Current ANNUAL billing $3,936.00 plus tax ANNUAL billing INCREASE $480.00 plus tax New QUARTERLY billing $1,104.00 plus tax This is effective October 1, 2015 August 14, 2015 Jos(" Johnson ( Date Account Manager MACDONALD MILLER FACILITY SOLUTIONS, INC. g x- 15 City of Au rn Date macmillec[om 1-800-962-5979 SEATTLE EVERETT eEUEVUE TACOMA PORTLAND EUGEWE REND TERMS AND CONDITIONS Acceptance By authorizing MacDonald-Miter Facility Solutions,Inc.to provide the services contemplated by this Agreement,Customer agrees to the terms and conditions herein stated. Scope of Obligations MacDonald-Miller Facility Solutions,Inc.shell provide basic service maintenance and emergency service when contracted for,and under fixed fee shell make normal operational adjustments to the equipment as listed on the Equipment List and Work Order. Obligations of Customer Customer shell operate the equipment In accordance with Instructions given by MacDonald-Miller Facility Solutions,Inc.and the manufacturer and agrees to extend all reasonable cooperation requested In terms of personnel;premises;available building maintenance material,tools,ladders,ate.;and movement of items blocking normal access to required work;and shall promptly notify MacDonald-Miller Faolllty Solutions,inc.upon observation of any unusual operating condition, MacDonald-Miter Facility Solutions,inc.shall have full and free access to the equipment to provide service. Service Availability MacDonald-Miller Faclilty Solutions,Inc.agrees to provide service availability during normal business hours,Le.,8:00 to 4:30 pm, Monday through Friday,holidays excepted,and service at other than normal business hours,If contracted for,at the hourly rate and terms,Including vehicle charges or spacial assessments,then In effect by MacDonald-Miller Facility Solutions,Inc. If any emergency service call is made at Customers request and Inspection does not reveal any defect for which MacDonald-Miller Facility Solutions, Inc.Is responsible,Customer will be liable for regular charges prevalling for such service. Customer acknowledges that there Is a minimum charge of one(1)hour. If persons other than representatives of MacDonald-Miller Facility Solutions,Inc.perform maintenance or repair a unit of equipment, and as a result further repair by MacDonald-Miller Facility Solutions,Inc.is required,such repairs will be made at MacDonald-Miller Facility Solutions,Inc.'s applicable time and material rates and terms than In effect. Maintenance or repair by any person other than MacDonald-Miller Facility Solutions,inc.may invalidate any applicable warranty by MacDonald-Miller Faolllty Solutions,Inc.and/or manufacturer, Charges and Terms All maintenance contract charges wit be Invoiced in advance of work performed.An service repair,epecial project,and extra work will be progress Invoiced,Payment Is due upon receipt of Invoice.Any balance due after 30 days shall bear interest at the maximum legal rate permitted from the invoice date. Taxes There will be added to at charges the amount of any present and future taxes or any other governmental charges now or hereafter Imposed by striating or future laws with respect to any services rendered or perte supplied. Exclusions Maintenance service does not Include:(a)water supply and drain beyond the subject equipment;(b)equipment housing,casing or enclosure;(c)electrical service beyond the equipment disconnect switch,or service requirements due to power failure;(d)damage caused by freezing;(e)work required by government codes,building and union regulations;(f)energy management and emergency cells resulting from energy management activities(unless added by Contract Rider);(g)repair of damage or inaraese In service time resulting from accident,transportation,relocation,neglect,misuse,or other then ordinary use;(h)repair to equipment located in an unsuitable place of Installation or an unsafe or hazardous environment'(I)emergency calls resulting from system design problems;Q) plumbing(unless added by Contract Rider);(k)non-moving or non-maintainable pads,heat exchangers(at styles),coils,ductwork, and boiler vessels, The Work Order assumes the systems covered have received required regular maintenance and are In good working condition, if repairs are found necessary upon initial inspection or initial seasonal start-up,repair charges will be submitted for approval(unless added by Contract Rider). Should these restoration charges be declined,those non-maintainable Hems will be eliminated from the program and the monthly maintenance pries adjusted acocrdingly. MacDonald-Mlllor Facility Solutions,Inc.will not be required to make safety testa or to Install new attachments,additional controls or equipment as recommended or directed by any Insurance company or governmental authority,or to make replacements contracted for with parts or devices of a different design for any reason. Limitation of Liability MecDONALD-MILLER FACILITY SOLUTIONS,INC.SHALL NOT BE LIABLE TO CUSTOMER FOR ANY INDIRECT,INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES,INCLUDING LOSS OF PROFIT OR GOODWILL,OR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT AND/OR ITS SUBJECT MATTER WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT,TORT OR OTHERWISE,EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The customer agrees that MacDonald-Miller Facility Solutions,Inc.'s liability thereunder for damage to equipment,as covered by the Equipment List,shall not exceed the amount paid for services for the applicable equipment during the preceding three(3)months and only if such damage is the result of MacDonald-Miller Facility Solutions,Inc.'s negligence. MacDONALD-MILLER FACILITY SOLUTIONS,INC,DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES,INCLUDING, BUT NOT LIMI'T'ED TO,THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, MacDonald-Miller Facility Solutions,Inc.shall not be responsible or liable for any lose,damages or delay In furnishing materials or failure to perform services when caused by fire,Interruption of utility services,flood,acts of civil or military authorities,insurrection, terrorist act,riot,civil disorder,labor disturbances,or by any other cause which Is unavoidable or beyond Its control. Restriction on Hiring If Customer employs or retains as en independent contractor within 100 days subsequent to termination of This Agreement,any present or former employee of MacDonald-MIIIor Facility Solutions,Ina.who performed any services under this Agreement, Customer agrees to pay MacDonald-Miller Facility Solutions,Inc.a sum equal to 0 months service charge,as a reasonable reimbursement to MacDonald-Miller Facility Solutions,Inc.for Its expenses in training and familiarizing the present or former employee with Customers system. Default If Customer does not pay the amount duo thereunder,or breaches any of the terms of this Agreement,MacDonald-Miller Facility Solutions,Inc.may,In addition to any other legal remedies It may have,refuse to continue to service the equipment. Term If this Agreement is an annual agreement,it shell remain In effect from year to year or until canceled by either party on 30 days written notice. Prices will be subject to periodic changes due to change in labor and material rates, General This Agreement shall be governed by the laws of the State where the work was done. The terms and conditions herein shall prevail notwithstanding any variance with the terms and conditions of any order submitted by Customer with rospeot to maintenance service, Either party may terminate this Agreement at any time for failure of the other to comply with any of Its terms and conditions. Customer represents that he/she Is the owner of the equipment or,if not the owner,he/she has authority to enter Into this Agreement. In the event any party shall bring suit or action against the other for relief arising cut of this Agreement,the prevailing party shall have and recover against the other party all court costs,disbursements,and a reasonable attorney's fee. Customer consents and agrees to jurisdiction and venue of any proceeding In the District or Superior Court of the State of Washington for King County at MacDonald- Miller Facility Solutions,Inc.'s election. A 3 .ioiM AMENDMENT#6 TO AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MAC-DONALD MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this 30f'day of L-t irtbf/L, 2015, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; amended by agreement dated the 18`h day of March 2014; amended by agreement dated the 21st day of July 2014; amended by agreement dated the 17th day of December 2014; amended by agreement dated the 111n day of June 2015 and amended by agreement dated the 26th day of August 2015. The changes to the agreement are described as follows: 1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to December 31, 2016. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $49,332.00 plus WSST of$4,686.54 for a total increase of $54,018,54 . The total contract amount is increased to a $158,033.69. See Exhibit B, which is attached hereto and by this reference made part of this Amendment. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071, executed on the 17th day of December, 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD-MILLER CITY OF AUBURN BY: Ar L o t S•—• __ Autho erg u e ' ancy Sac s, ayor ATTEST (Optional): ATTEST: By: David H. Herr Its: vi rp Prpsi rlpnt Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Appr• ed as to • _ �� / �I Attorney for(Other Party) Daniel B. Heid, Au• rn City Attor ey Amendment No. 6 for Agreement No. AG-S-071 MacDonald Miller Page 1 of 21 EXHIBIT A SCOPE OF WORK AG-S-071 MacDonald-Miller MacDonald Mllier FACILITY SOWTIONS ,• .� '+ vve make bintigs(bark tenet _ Building Performance Services Agreement for: City of Auburn Multiple Locations Peak Performance Tasking QUARTERLY MacDonald-Miller will perform comprehensive system maintenance tasks and check system performance in accordance with a program of standard routines as determined by our experience,the equipment manufacturer's recommendations, equipment application and location.Through this service we will help to assure your mechanical equipment continues to operate efficiently,safely and with fewer operating disruptions during the equipment life-cycle. As appropriate for each type of equipment,the inspections and maintenance include testing,aligning,calibrating,lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald-Miller Maintenance Task section for each unit and season. Indoor Air Quality Filter Services QUARTERLY To maintain a consistently high level of indoor air quality, reduce energy costs and avoid excessive equipment wear and tear,MacDonald-Miller will furnish and install new pleated filters in each unit.We employ an innovative air filter specifically '- designed for Northwest climate conditions.This filter is crafted with self-supporting media that provides a form and fit not found in the most commonly used filters— and the result is superior air filtration and indoor air quality. t-- � Special Services ices nr: ' 4 .1 ' ,f ° -' c COIL CLEANING ANNUALLY ,_ MacDonald-Miller will power wash and chemically clean the outdoor coils on the �""� ''``ct \` rooftop equipment,a process whose effectiveness far exceeds that of simply H ` 1 e 4 ` brushing the coil.This cleaning method removes dirt,film and debris from core areas ` of coil that brushes cannot reach.A power washed coil maintains heat transfer,a i r r -� 's factor that maximizes efficiencies and lowers operating pressures.This results in -T.y i lower utility bills, reduced risk of compressor failure,and longer equipment lifespan. 11____. Sn f i i y - 1�, ow . , .:r.r._1" a I - IL _` macmiller.com 1-800-962-5979 SEATTLE EvERETT BELLEWE TACOMA roRTLAND EUGENE BEND ©MacDonald-Miller FACILITY soumolis Wemake fxa5tngs nvrk better. • BELT CHANGES ANNUALLY Drive belts on HVAC equipment become worn and may break during operation resulting in increased energy cost and equipment downtime. To prevent this MacDonald-Miller will regularly inspect the condition of the drive belts. Standard Repair and Replacement Services To reduce the effects of system downtime and minimize repair costs we will repair or replace failed or worn components.This will promote peak operating condition for your system.Components suspected of being faulty may be repaired or replaced in advance to reduce the occurrence of system interruptions. Repairs will be made up to the authorized limit listed under Repair Authorization. If repair costs exceed this limit,we will provide a report of conditions and a proposal for authorization of repairs.Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald-Miller excludes any work in connection with duct cleanliness,including investigating and evaluating duct cleanliness and work related to dud cleaning. It is the owners'responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. Standard Emergency Services Upon your notification to the MacDonald-Miller Service Coordination Call Center, we will provide emergency services to reduce the costs and disruptions of downtime when an unexpected problem occurs.This service is available between planned maintenance calls,24 hours/day,7 days/week. Non-emergency calls,as determined by your staff and MacDonald-Miller,will be incorporated into the next scheduled service call.The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. ti Account Management QUfI� �u - To ensure quality service and that your facility needs are being met,a dedicated frd ¢t, Account Manager will schedule regular meetings with you to discuss our c44 i `• `C 4 performance.Topics covered will include your technical building systems,your }, facility,and evolving organizational objectives and strategies.This is also an rt.4 L opportunity to discuss recommendations on ways we can adjust our service support t — program to better meet your needs. 3r •r sr-'; --4! -T..' I'[r • 1 aT t j� --�r �7 �.rl_t macmilleccom 1-600-962-5979 SEATTLE EVERETT BEUEVUE TACOMA PORTLAND EUGENE BEND r- —_ -- . ' . ._ - - - - • .. .. _. _ . _. .. ©MacDonald-Miller FACILITY sournons �• lire g ma:a bar nos • Effective Date & Duration of Agreement Coverage will begin upon mutual acceptance between City of Auburn and MacDonald-Miller Facility Solutions of the scope of work and attachments.The agreement will remain in effect for a term of one(1)year and will automatically renew on a yearly basis.This agreement is cancelable without cause by either MacDonald-Miller Facility Solutions or City of Auburn with 30 days written notice, prior to anniversary date.Adjustments in the scope of work and pricing will be reviewed with City of Auburn on an annual basis.This agreement will be evaluated on an annual basis and will be escalated by a minimum of three percent due to increasing labor and material costs. Standard Repair & Charges All repair labor and materials are excluded from the scope of this agreement and will be billed at our preferred customer rate,including our standard truck charge per callout.All work performed outside of normal working hours will be billed at 1.5 times the normal rate with the exception of Sundays and holidays which will be billed at 2 times the normal rate. Repair Authorization All necessary minor repairs up to $250.00 will be completed by MacDonald-Miller Facility Solutions without further authorization. For any repairs larger than this amount, we will contact: Lisa Moore DAY 253.288.3158 E-MAIL Imooreaauburnwa.gov FAX CELL macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND EXHIBIT B PRICE SUMMARY AG-S-071 MacDonald Miller • ��.,/•�,•,', MacDonald-Miller • A FACILITY SOLUTION S;• 1 v.NmakeouL ngshark better. Building Performance Services I Standard Agreement Date: December 15, 2015 Services Billed to: Services to be provided at the following Lisa Moore location(s): City of Auburn 340 E. Main St. City of Auburn Auburn, WA 98002 Multiple Sites Price and Payment Terms MacDonald-Miller Facility Solutions will provide the services listed above, in accordance with the attached Custom Maintenance Tasking and Equipment List, during the normal working hours using our employees or persons supervised by us. Annual Cost $49,332.00 + tax , Billed quarterly $12,333.00 +tax The terms and conditions on the reverse side of any attachment are part of this agreement. This proposal is the proprietary property of MacDonald-Miller Facility Solutions and is provided for the customers use only. MacDonald-Miller Facility Solutions guarantees the price stated in this agreement for thirty(30)days from the proposal date. The customer acknowledges that he/she has read this agreement, understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals oral or written and all other communications and prior agreements between the parties relating to the subject matter of the agreement. The terms of this agreement may not be amended, modified, or rescinded except by a written instrument signed by both parties. Acceptance Agreement is hereby accepted and becomes effective January 1, 2016 This Proposal Submitted By: This Proposal Accepted By: Josh Johnson, CUSTOMER SIGNATURE ACCOUNT MANAGER MACDONALD-MILLER FACILITY SOLUTIONS, INC. TITLE PRINT NAME macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND I. MacDonaid-Milier. 'FACILITY sournows_ i We make bu&rgs work barter. 1 / City of Auburn Price Summary Page MM ACCT# LOCATION 2016 Value Qtly Amount 34451 AUBURN PRAB GYM $2,424 $606 34462 AUBURN ANNEX BLDG $9,608 $2,402 34460 AUBURN VALLEY HUMANE SOCIETY $3,524 $881 34456 LES GOV MULTIPURPOSE RM $808 $202 34457 AUBURN GREENHOUSE BLDG $576 $144 34452 AUBURN PARKS MAINT AND OPS $956 $239 34455 AUBURN MAINT AND OPS $4,016 $1,004 34449 WHITE RIVER VALLEY MUSEUM $2,056 $514 34453 AUBURN PARKS AND REC BLDG $2,324 $581 34459 AUBURN CITY HALL $11,184 $2,796 34461 AUBURN AVENUE THEATER $1,140 $285 34450 AUBURN SENIOR CENTER $4,104 $1,026 34458 AUBURN GOLF COURSE $2,756 $689 35035 CITY OF AUBURN R ST BLDG $2,020 $505 34454 AUBURN MT VIEW CEMETERY $736 $184 35412 BOGEY'S PUBLIC HOUSE $1,100 $275 TOTAL $49,332 $12,333 macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller FACILITYSOWfwONB" SWmakeh a:1*w cork better ` I Equipment List City of Auburn 'Unit# Manufacturer Description Model# Serial# Location' I WHITE RIVER VALLEY MUSEUM GP 1 Carrier • GAS PACK 48TD006---501QE 4597G20790 SOUTH SIDE BLDG FENCED OFF AREA GP 2 Carrier GAS PACK 48TJD006501QE 4597G20788 FURNACE MECH RM GROUND • LEVEL SOUTH SIDE GP 3 CARRIER GAS PACK 48TFE005--301GA •0201G20541 ROOF GP 4 CARRIER GAS PACK 48TFE004-301GA 4400620291 ROOF AUBURN SENIOR CENTER EF 1 GREENHECK EXHAUST FAN GB-090-4X-QD-R3 01D05733 ROOF EF 2 GREENHECK EXHAUST FAN CUBE-100HP-4X 01D08163 ROOF EF 3 GREENHECK EXHAUST FAN CUBE-160-7-8 01D08188 ROOF ET 1 AMTROL EXPANSION TANK ST-30V6 01-401 SOUTH SIDE BLDG FIRE CONTROLRM P 1 Bell&Gossett HOT WATER PUMP 189165 M90 P86093 SOUTH SIDE BLDG FIRE CONTROL RM RAH 1 CARRIER ROOFTOP UNIT 48EKD034 510QD ROOF 2001F84354 RTU 2 CARRIER ROOFTOP UNIT 48TJE006 501QE 1596620560 ROOF UH 1 KING ELECTRIC HEATER KB2403-1 NA MECHANICAL ROOM VAV 1 TITUS VARIABLE AIR DTQS106 01-553061-B FALSE CEILING VOLUME TERM UNIT LUNCH ROOM VAV 2 TITUS VARIABLE AIR DTQS/06 01-553061-B IN KITCHEN VOLUME TERM UNIT CEILING-SERVES LUNCH ROOM macmillercom 1.800.962.5979 SEATTLE EVERETT BELLEVUE IACOAIA PORTAND EUGENE BEND m MacDonald•Milled - FAGiurrsoumons� , We make buedlIgs work&atm Equipment List City of Auburn Unit# Manufacturer • Description • Model# Serial# • Location 'I VAV 3 TITUS VARIABLE AIR DTQS 553061 FALSE CEILING VOLUME TERM UNIT LUNCH ROOM VAV 4 TITUS VARIABLE AIR DTQS/06 01-553061-B FRONT LOBBY VOLUME TERM UNIT CEILING VAV 5 TITUS VARIABLE AIR DTQS/04 553061-B MAIN LOBBY VOLUME TERM UNIT FALSE CEILING VAV 6 TITUS VARIABLE AIR DTQS/05 553061-B POOL ROOM VOLUME TERM UNIT FALSE CEILING VAV 7 TITUS VARIABLE AIR DTQS/04 553061-B POOL ROOM VOLUME TERM UNIT FALSE CEILING VAV 8 TITUS VARIABLE AIR DTQS 553061 KITCHEN CEILING VOLUME TERM UNIT WH 1 Ao Smith HOT WATER HEATER HW 399 932 932 A 01 61080 SOUTH SIDE BLDG FIRE CONTROL RM AUBURN PRAB GYM B 1 Aerco CONDENSER BOILER MLX303H 303-09-0009 BOILER/MECH BC 1 TRANE FAN COIL UNIT BCHC012E1E0A2L0 T11A01442 OUTSIDE MECH 2F000 ROOM BC 2 TRANE FAN COIL UNIT BCHC012E1E0A1L0 T11A01443 BOILER ROOM 2F000 BC 3 TRANE FAN COIL UNIT BCHC012E1E0A1LO T11A01444 GYM MECH 2F000 EF 2 Twin City EXHAUST FAN T200 NA WEST STORAGE ROOM ET 1 NA EXPANSION TANK NA NA NA macmilleccom 1.800.962.5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND `n1'�MacDonald-Miller V_ FACTu Y SOLunot '• " We make bui'dnpgwwk better: Equipment List City of Auburn Unit# Manufacturer Description Model# Serial# " Location EUH 1 MARKEL HEATER F3477 936U0200CW OUTSIDE MECH ROOM HUH 1 TRANE FAN COIL UNIT UHSB0181TAA1000 F11A30585 WEST 000A MECHANICAL ROOM HUH 2 TRANE FAN COIL UNIT UHSB0181TAA1000 F11A30586 WEST STORAGE 000A ROOM P 3 TACO MISC. PUMP 1615C3E15.10 NA WEST STORAGE ROOM PMP 1 TACO HOT WATER PUMP 1400-40 NA BOILER ROOM PMP 2 TACO HOT WATER PUMP 1935C1 E15.70 NA BOILER ROOM PMP 4 TACO HOT WATER PUMP 1611C3E14.70 NA OUTSIDE MECH ROOM AUBURN PARKS MAINT&OPS GE 1 TRANE GAS FURNACE TUD080R936A1 H04543985 LOCKER ROOM UH 1 REZNOR UNIT HEATER FE50 ARH66M4N409 WAREHOUSE 76 UH 2 REZNOR UNIT HEATER FE75 ARL66M4N670 WAREHOUSE 29 AUBURN PARKS REC BLDG EF 1 Twin City EXHAUST FAN BCRD075DA1 J10- ROOF 000000032102 GP 1 CARRIER GAS PACK 48TMD006-A-501 3702G10289 ROOF GP 2 CARRIER GAS PACK 48TMD006-A-501 3702G10286 ROOF GP 3 CARRIER GAS PACK 48GS-030040501 4501G40447 ROOF GP 4 CARRIER GAS PACK 48TMD008-A-501 4002G30410 ROOF macmiller.com 1-800-962-5979 SEATTLE EVERET BELLEVUE TACOMA POR1WND EUGENE BEND I MacDonald-Miller I ( N FACILITY SOUJT1ON - "Make btett210 Welk better.I Equipment List City of Auburn lunit# Manufacturer Description• Model# Serial# Location AUBURN MT VIEW CEMETERY AHU 1 CARRIER AIR HANDLER FB4ANF042 3896A28768 STORAGE RM IN BATHROOM MAIN OFFICE BLDG AHU 2 CARRIER AIR HANDLER FV4BNFOO2 0507A87671 BEHIND BLDG CHAPEL OF MEMORIES ELEC RM CU 1 CARRIER HEAT PUMP 38YKC042300 0397E02734 SW SIDE OF MAIN CONDENSING UNIT BLDG IN FRONT CU 2 CARRIER HEAT PUMP 25HPA424A300 0906E18737 BEHIND BLDG CONDENSING UNIT CHAPEL OF MEMORIES AUBURN MAINT&OPERATIONS AC 1A FUJITSU AIR HANDLER ASU15RLS3 QUA006146 SCADA ROOM AC 1B FUJITSU CONDENSER UNIT AOU15RLS3H QXN000043 SCADA ROOM W/COMPRESSOR AHU 1 Trane HEAT PUMP WSC060E1ROA160 130910726L ROOF 000000 CU 1 Heil Quaker CONDENSING UNIT CA5O36WKB1 L910959974 ROOF W/COMPRESSOR CU 2 Heil Quaker CONDENSING UNIT CA5042UKA1 L904170781 ROOF W/COMPRESSOR CU 7 Liebert CONDENSING UNIT PFH020H-PL3 0518N107307 ROOF W/COMPRESSOR macmiller.com 1.800.962.5979 s&AmE EVERE RE LEVUP. TACOMA PORTLAND EUGENE BEND 1 A MacDonald-Miller ,. FACILITY SOLUhUN$ Wenflke ZOlitgs my*&poet! Equipment List City of Auburn 'Unit# Manufacturer Description Model# Serial#. •Location CU 8 Mitsubishi CONDENSING UNIT PUY-A36NHA4 34U10326C ROOF WI COMPRESSOR GF 01A Heil Quaker GAS FURNACE NDGK050DF01 H726 819712 2ND FLOOR IN ATTIC SPACE GF 02A CARRIER GAS FURNACE 58MCB100-16 0311A05416 2ND FLOOR IN ATTIC SPACE- THROUGH WINDOW LES GOVE MULTIPURPOSE RM GF 1 CARRIER GAS FURNACE 58MCB140-20 4710A04384 STORAGE CLOSET AUBURN GREENHOUSE BLDG HW 1 WHIRLPOOL HOW WATER TANK BFG1 H5040T3NOV 1026T420191 GREENHOUSE UH 1 MODINE UNIT HEATER PD125AA0111 05011014500- GREENHOUSE 8790 AUBURN GOLF COURSE CU 1 TRANE CONDENSING UNIT 2TTA3030A4000AA 7114ML13F OUTSIDE SOUTH W/COMPRESSOR SIDE CU 2 TRANE CONDENSING UNIT 2TTA3048A4000AA 70720JK4F OUTSIDE SOUTH W/COMPRESSOR SIDE CU 3 American Standa CONDENSING UNIT TTA090A300FA 6481LP8AD OUTSIDE NORTH W/COMPRESSOR SIDE CU 4 TRANE CONDENSING UNIT 2TTA3060A3000AA 70812F94F OUTSIDE SOUTH W/COMPRESSOR SIDE CU 5 TRANE CONDENSING UNIT 2TTA3048A3000AA 70750RN4F NA W/COMPRESSOR EF 1 NA EXHAUST FAN NA NA NA EF2 NA EXHAUST FAN NA NA NA F-01 TRANE GAS FURNACE TUX060R936W5 5502KSX7G PRO SHOP STORAGE ROOM F-02 REZNOR GAS FURNACE CAUA150-S-2 EBGD77X2NO2 NA 074 macmiller.com 1-800-962-5979 SEATTLE EVERE BELLEVUE TACOMA PORTLAND EUGENE BEND 4,.�•.,w, NMacDoeald-Miller / `Wr-FACLL7TY SOLUT1C 17.4<, I • We nuke 1;x4rIThos work Lac;i I 1 Equipment List City of Auburn Unit#_, _ Manufacturer Description Model# Serial#- - 'Looationt _ F-03 REZNOR GAS FURNACE CAUA300-S-2 EBGD77X3NO2 BASEMENT MECH 076 ROOM F-04 REZNOR GAS FURNACE CAUA150-S-2 EBGD77X2NO2 SOUTH 073 BASEMENT MECH ROOM STORAGE F-05 REZNOR GAS FURNACE CAUA150-S-2 EBGD77X2NO2 SOUTH BANQUET 075 ROOM STORAGE AUBURN CITY HALL AHU 1 YORK AIR HANDLER NA NA 3RD FLOOR AHU 1A MITSUBISHI AIR HANDLER PLA-A24AA 74A00104C BASEMENT TELCO ROOM AHU 2 YORK AIR HANDLER NA NA PENTHOUSE MECH AHU 3 YORK AIR HANDLER H-3 77-795023 3RD FLOOR MECH ROOM AHU 4 MITSUBISHI AIR HANDLER PKA-A361A 69A01437D FINANCE ROOM 1ST FLOOR AHU 5 MITSUBISHI AIR HANDLER PKA-A36FA 69A01331D FINANCE ROOM 1ST FLOOR B 01 LAARS HOT WATER BOILER PH12001NO9KIACJ C 06175445 BASEMENT MECH S ROOM B 02 LAARS HOT WATER BOILER PH12001NO9KIACJ C 06175444 BASEMENT MECH S ROOM CH 01 TRANE RECIPROCATING RTAA1004YQ01A30 U05C00616 BASEMENT MECH CHILLER 2NBDF OUTSIDE CU 1 MITSUBISHI CONDENSER W/ PUY-A24NHA 51 000254B BASEMENT MECH COMPRESSOR ROOM CU 2 MITSUBISHI CONDENSER W/ PUY-A36NAA 69U02318D BASEMENT MECH COMPRESSOR ROOM CU 3 MITSUBISHI CONDENSER WI PUY-A36NHA 69U02342D BASEMENT MECH COMPRESSOR ROOM macmiller.com 1-800-962-5979 SEATTLE MART BELLEVUE TACOMA ROMILANO EUGENE BEND • QMacDonald-MNiller \ _ FACILITY SOUTOS' We make betas rvkI me ' I Equipment List City of Auburn Unit# Manufacturer Description Model# Serial# Location P 1 Bell& Gossett HOT WATER PUMP 60 2X2X5.25 177546LF BASEMENT MECH ROOM P 2 Bell& Gossett HOT WATER PUMP 60 2X2X5.25 172915 BASEMENT MECH ROOM P 4 PACO HOT WATER PUMP 10-25957-130001- 603345A BASEMENT MECH 2742 ROOM NEXT TO CHILLER P 5 PACO HOT WATER PUMP 10-25957-130001- 603345A BASEMENT MECH 2742 ROOM NEXT TO CHILLER P 6 TACO HOT WATER PUMP PI3007E2DAJ1 LOA NA BASEMENT MECH ROOM REF 1 ALADDIN RETURN FAN TYPE M 1-33L 73404 3RD FLOOR MECH ROOM REF 2 ALADDIN RETURN FAN M 1.20L 73406 3RD FLOOR MECH ROOM REF 3 ALADDIN RETURN FAN M 73405 PENTHOUSE MECH ROOM VAV 1 JOHNSON VARIABLE AIR TCS FAJ121022- HR CONTROL VOLUME TERM UNIT 01P1S VAV 10 JOHNSON VARIABLE AIR TCS FAJ121022- OFFICE-EAST CONTROL VOLUME TERM UNIT 01P1S VAV 11 JOHNSON VARIABLE AIR TCSEH FAJ121022- COPY ROOM- CONTROL VOLUME TERM UNIT 01P1S EAST VAV 12 JOHNSON VARIABLE AIR TCS FAJ21022- CORRIDOR-EAST CONTROL VOLUME TERM UNIT 01P1S macmiller.com 1-800-962-5979 SEAnLE EvEREn BELEWE TACOMA PORRAND EUGENE REND AMacDonald-Miller, 'FACIUTY Satut10715•. I i /\ We make work betrecI Equipment List City of Auburn (Unit# Manufacturers Description' • Model# Serial# • Location '.I VAV 13 JOHNSON VARIABLE AIR TCSEH FAJ121022- MAYOR'S CONTROL VOLUME TERM UNIT 01P1S WAITING AREA VAV 14 JOHNSON VARIABLE AIR TCS FAJ121022- OPEN AREA CONTROL VOLUME TERM UNIT 01P1S VAV 15 JOHNSON VARIABLE AIR TCS FAJ121022- OPEN AREA CONTROL VOLUME TERM UNIT 01P1S VAV 16 JOHNSON VARIABLE AIR TCS FAJ121022- CONFERENCE CONTROL VOLUME TERM UNIT 01P15 ROOM 3 VAV 17 JOHNSON VARIABLE AIR TCS FAJ121022- HR CONTROL VOLUME TERM UNIT 01P1S VAV 18 JOHNSON VARIABLE AIR TCS FAJ121022- HR CONTROL VOLUME TERM UNIT 01P1S VAV 19 JOHNSON VARIABLE AIR TCSEH FAJ121022- HR CONTROL VOLUME TERM UNIT 01P1S VAV 2 JOHNSON VARIABLE AIR TCS FAJ121022- HR CONTROL VOLUME TERM UNIT 01P1S VAV 3 JOHNSON VARIABLE AIR TCS FAJ121022- HR-MEETING CONTROL VOLUME TERM UNIT 01P1S ROOM VAV 4 JOHNSON VARIABLE AIR TCS FAJ121022- BREAK ROOM CONTROL VOLUME TERM UNIT 01P1S VAV 5 JOHNSON VARIABLE AIR TCS FAJ121022- BREAK ROOM CONTROL VOLUME TERM UNIT 01P1S macmiller.com 1-800-962-5979 SEATTLE EVERETT DELLNUE TACOMA PORIlAND EUGENE DENO MacDonald-Miller; ' -�- �` .immcictrr sownoeso I l A We ,� bend; Equipment List City of Auburn Unit#' • Manufacturer 'Description ' • Model# 'Serial:# ' <Locati. VAV 6 JOHNSON VARIABLE AIR TCS FAJ121022- MAYORS OFFICE CONTROL VOLUME TERM UNIT 01P1S VAV 7 JOHNSON VARIABLE AIR TCS FAJ121022- MAYORS CONTROL VOLUME TERM UNIT 01P1S CONFERENCE ROOM VAV 8 JOHNSON VARIABLE AIR TCS FAJ121022- OFFICE-NORTH CONTROL VOLUME TERM UNIT 01P1S VAV 9 JOHNSON VARIABLE AIR TCS FAJ121022- OFFICE-NE CONTROL VOLUME TERM UNIT 01P1S CORNER AUBURN VALLEY HUMANE SOCIETY AHU 1 FUJITSU AIR HANDLER ASU9RLF 027675 CANINE INTAKE TWO AHU 10 FUJITSU AIR HANDLER ASU7RLF 005688 VETERINARIAN SERVICES ROOM AHU 2 FUJITSU AIR HANDLER ASU9RLF 027644 CANINE ISOLATION AHU 5 FUJITSU AIR HANDLER ASU12RLF 034658 CANINE HOLDING TWO AHU 6 FUJITSU AIR HANDLER ASU12RLF 032109 CANINE HOLDING ONE AHU 7 FUJITSU AIR HANDLER ASU9RLF 027629 VETERINARIAN SERVICING ROOM AHU 8 FUJITSU AIR HANDLER ASU7RLF 011375 GROOMING ROOM AHU 9 FUJITSU AIR HANDLER ASU9RLF 027805 CANINE INTAKE ONE mdcmllleLCOm 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND rr ,, MacDonald-Miller' FACILITY SO[UUONSt btu make bit work better: Equipment List City of Auburn 'Unit it -' Manufacturers" Description Model It Serial# - Location .I EF 3 ILG EXHAUST FAN CRDA12 NA ROOF EF9 ILG EXHAUST FAN CRDA12 NA ROOF RTU1 CARRIER GAS PACK 48TCDA06A2A3AOA 0512L64248 ROOF GAO RTU 2 FUJITSU GAS PACK AOU36RLXF2 LVN003841 ROOF RTU 3 FUJITSU GAS PACK AOU36RLXF2 LVN006925 ROOF RTU 4 CARRIER GAS PACK 48TCDA06A2A3AOA 0912C65648 ROOF OAO RTU 5 FUJITSU CONDENSING UNIT AOU36RLXF2 LVN007285 ROOF W/COMPRESSOR AUBURN AVENUE THEATER AHU 1 GOODMAN AIR HANDLER A60-20 910354819 2ND FLOOR ATTIC AREA AHU 2 GOODMAN AIR HANDLER A60-20 910354823 2ND FLOOR ATTIC AREA CU 1 GOODMAN CONDENSING UNIT CM60-1EB 910338195 ROOF W/COMPRESSOR CU 2 GOODMAN CONDENSING UNIT CM60-1EB 910338195 ROOF WI COMPRESSOR GF 1 REZNOR UNIT HEATER UDAP200 BGB79U2N507 1ST FLOOR 40X SOUTH SIDE AUBURN ANNEX BLDG AHU 1 TRANE AIR HANDLER SFGHD11EP8H7CF CO9E14632 ROOF F09001 AHU 1A LIEBERT AIR HANDLER MMD96E7CHE1D 0944N191305 3RD FLOOR DATA ROOM CU 1 LIEBERT CONDENSING UNIT PFH037A-YH7 0944N191279 ROOF W/COMPRESSOR CU 2 LIEBERT CONDENSING UNIT PFH067A-YH7 0944N191255 ROOF W/COMPRESSOR GP 1 TRANE GAS PACK YSC092E3RLAOND 941100537L ROOF OCOCOO macmiller.com 1400-962-5979 SEATRE EVERETT BaLEVUE TACOMA PORTLAND EUGENE BEND I MacDonald-Miller•c \'_' FACILITY SOtUnONS' ( i /� � Weambti*8a1 fgs rcrt 6enerI V i Equipment List City of Auburn 'Unit# Manufacturer Description Model# Serial if Location . VAV 2-1 PRICE VARIABLE AIR FDC5 582796-001- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-10 PRICE VARIABLE AIR FDC5 582796-009- NA VOLUME TERM UNIT 001 VAV 2-11 PRICE VARIABLE AIR FDC5 582796-010- NA VOLUME TERM UNIT 001 VAV 2-12 PRICE VARIABLE AIR FDC5 582796-011- NA VOLUME TERM UNIT 001 VAV 2-13 PRICE VARIABLE AIR FDC5 582796-012- 2ND FLOOR VOLUME TERM UNIT 001 FALSE CEILING VAV 2-14 PRICE VARIABLE AIR FDC5 582796-013- 2ND FLOOR VOLUME TERM UNIT 001 FALSE CEILING VAV 2-15 PRICE VARIABLE AIR FDC5 582796-014- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-17 PRICE VARIABLE AIR FDC5 582796-016- 2ND FLOOR . VOLUME TERM UNIT 001 FALSE CEILING VAV 2-18 PRICE VARIABLE AIR FDC5 582979-017- 2ND FLOOR VOLUME TERM UNIT 001 FALSE CEILING VAV 2-19 PRICE VARIABLE AIR FDC5 582796-018- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-2 PRICE VARIABLE AIR FDC5 582796-002- 2ND FLOOR VOLUME TERM UNIT 001 macmiller.com 1-800-962-5979 SEAHHU EVENT 9ELLEWE TACOMA nuro EUGENE BEND OMacDonald=Miller FACiuri soumoras- . VA/mate biZtr1ag work better � 1 Equipment List City of Auburn !Unit# Manufacturer • • Description Model#• Serial# Location VAV 2-20 PRICE VARIABLE AIR FDC5 556794-020- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-21 PRICE VARIABLE AIR FDC5 582796-020- 2ND FLOOR VOLUME TERM UNIT 001 FALSE CEILING VAV 2-22 PRICE VARIABLE AIR FDC5 582796-033- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-23 PRICE VARIABLE AIR FDC5 582796-022- 2ND FLOOR VOLUME TERM UNIT 001 FALSE CEILING VAV 2-3 PRICE VARIABLE AIR FDC5 582796-003- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-4 PRICE VARIABLE AIR FDC5 582796-004- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-5 PRICE VARIABLE AIR FDC5 582796-005- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-6 PRICE VARIABLE AIR FDC5 582796-006- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-7 PRICE VARIABLE AIR FDC5 582796-007- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-8 PRICE VARIABLE AIR FDC5 582796-008- 2ND FLOOR VOLUME TERM UNIT 001 VAV 2-9 PRICE VARIABLE AIR FDC5 582796-001- 2ND FLOOR VOLUME TERM UNIT 001 macmiller.com 1-800-962-5979 sEantE (WREn BELLEVUE TACOMA PORTLAND EUGENE BEND �MacDonald-MIIIer OACIrtn soumous- ti}r make&3£tssbeter 1 Equipment List City of Auburn Unit# Manufacturer Description Model# Serial# Location I VAV 3-1 PRICE VARIABLE AIR FDC5 582796-023- 2ND FLOOR VOLUME TERM UNIT 001 VAV 3-10 PRICE VARIABLE AIR FDC5 582796-031- 2ND FLOOR VOLUME TERM UNIT 001 VAV 3-11A PRICE VARIABLE AIR FDC5 582796-032- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-12 PRICE VARIABLE AIR FDC5 582796-033- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-16 PRICE VARIABLE AIR FDC5 582796-037- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-17 PRICE VARIABLE AIR FDC5 582796-038- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-2 PRICE VARIABLE AIR FDC5 582796-024- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-3 PRICE VARIABLE AIR FDC5 582796-025- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-5 PRICE VARIABLE AIR FDC5 582796-026- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-6 PRICE VARIABLE AIR FDC5 582796-027- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-7A PRICE VARIABLE AIR FDC5 582796-028- 3RD FLOOR VOLUME TERM UNIT 001 macmiller.com 1-800-962-5979 STATI E EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND MacDonald-Miller. ` FACILITY SOLUItONS'- • ' • %Vernaebu-tl+gs work better, Equipment List City of Auburn 1U0t# • • Manufacturer.• • Description. Model# Serial If • Location VAV 3-8 PRICE VARIABLE AIR FDC5 582796-029- 3RD FLOOR VOLUME TERM UNIT 001 VAV 3-9 PRICE VARIABLE AIR FDC5 582796-030- 3RD FLOOR VOLUME TERM UNIT 001 CITY OF AUBURN R ST BLDG AH 1 TRANE AIR HANDLER BWH748100A1 B13385200 HALLWAY ATTIC HP 1 YORK HEAT PUMP BP048COON1AAA1A N0G6648188 ROOF HP 2 YORK HEAT PUMP BP036COON1AAA1A N0F6441574 ROOF HPCU 1 TRANE HEAT PUMP TWB748A100A0 B16258894 GROUND EAST CONDENSING UNIT SIDE NWT 1 AO SMITH ELECTRIC WATER ECT52210 1345J012018 HALLWAY HEATER BOGEY'S PUBLIC HOUSE AHU 6 TRANE AIR HANDLER TWE060A3COEL 6513KUTBD NORTH IN KITCHEN CU 6 TRANE HEAT PUMP 2TWA060A300AA 7185N5G2F NORTH OUTSIDE CONDENSING UNIT ON PAD macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND AMENDMENT#7 TO AGREEMENT NO.AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE tk THIS AMENDMENT is made and entered into this • day of 2016, by and between the CITY OF AUBURN, a municipal corporation of the State of Washingto hereinafter referred to as the"CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; amended by agreement dated the 18th day of March 2014; amended by agreement dated the 21st day of July 2014; amended by agreement dated the 17th day of December 2014; amended by agreement dated the 11th day of June 2015; amended by agreement dated the 26th day of August 2015 and amended by agreement dated the 30th day of December 2015. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $1,020.00 plus WSST of$96.90, for a total increase of$1,116.90. The total contract amount is increased to $159,150.59. See Exhibit B, which is attached hereto and by this reference made part of this Amendment. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December, 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. • MACDONALD - ER CITY OF AUBURN By: //// ../44 1 Author' ed si••Y : U -)Nancy B."us, Mayor ATTEST(Optional): ATTEST: By: D t Its: ielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Approvei ,as to f• to 11 Attorney for(Other Party) Daniel B. Heid, Auu urriii y Attorney Amendment No. 7 for Agreement No.AG-S-071 MacDonald Miller Page 1 of 5 ©MacDonald-Miller \ FACILITY SOLUTIONS We make bl dews work berter EXHIBIT A February 5, 2016 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 RE: Auburn Valley Humane Society Addendum #01 Dear Lisa: Attached you will find an addendum to add one (1)tankless water heater to the existing maintenance agreement for semi-annual preventive maintenance. Please sign and return the copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, a 0 Jos . son Account Manager MacDonald-Miller Facility Solutions, Inc. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND ©MacDonald-Miller FACILITY SOLUTIONS �, - - - -- - - -- - - - - We make ha-digs varc better • /. EXHIBIT B February 5, 2016 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 Addendum #01 Proposal #16-34460-JJ Auburn Valley Humane Society 4910 A Street SE, Auburn,WA 98092 Addendum to add: one (1) tankless water heater to the existing maintenance agreement. Scope to include: semi-annual preventive maintenance. Unit# Manufacturer Description Model# Serial# Location WH-1 NORITZ TANKLESS WATER NRC1111-DV 2012.04-003396 TBD HEATER Current ANNUAL billing $3,524.00 plus tax ANNUAL billing INCREASE $520.00 plus tax New QUARTERLY billing $1,011.00 plus tax This is effective April 1, 2016. tare 3 February 5, 2016 Josh J.hnso Date Accoun'Q,p-ger MACDONALD MILL? TACILITY SOLUTIONS, INC. City of Auburn Date macmiller.com 1-800.962-5979 sEarru EvEaEn eeuEwE TACOMA PORTLAND EUGENE BEND ©MacDonald-Miller ->�' � - FACILITY SOLUTIONS Wenrarb:.'a.71:5.:ar berry EXHBIT A February 5, 2016 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 RE: Auburn Prab Gym Addendum #01 Dear Lisa: Attached you will find an addendum to add semi-annual chemical testing of the boiler loop to the existing maintenance agreement. Please sign and return the copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, • 11 r Josh ahnson Account Manager MacDonald-Miller Facility Solutions, Inc. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND . • ©MacDonald-Miller FACILITY SOLUTIONS We make bu...degs wart better EXHIBIT B February 5, 2016 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 Addendum#01 Proposal #16-34451-JJ Auburn Prab Gym 910 9t Avenue SE, Auburn,WA 98002 Addendum to add semi-annual chemical testing of the boiler loop to the existing maintenance agreement. Current ANNUAL billing $2,424.00 plus tax ANNUAL billing INCREASE $500.00 plus tax New MONTHLY billing $731.00 plus tax This is effective April 1, 2016. a.1 rFebruary 5, 2016 Josh ,4ohnso / Date Accou •ager\ MACDONALD MILLER FACILITY SOLUTIONS, INC. City of Auburn Date macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEWE TACOMA PORTLAND EUGENE BEND AMENDMENT #10 TO AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS • RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this` 'day of , 2016, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; amended by agreement dated the 18th day of March 2014; amended by agreement dated the 21st day of July 2014; amended by agreement dated the 17th day of December 2014; amended by agreement dated the 11th day of June 2015; amended by agreement dated the 26th day of August 2015; amended by agreement dated the 30th day of December 2015; amended by agreement dated the 19th day of February 2016 and amended by agreement dated the 29th day of March 2016 and amended by agreement dated the 23rd day of May 2016. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $1,640.00 plus WSST of $155.80, for a total increase of $1,795.80. The total contract amount is increased to $164,693.48. See Exhibit B which is attached hereto, and by this reference made part of this Amendment. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S- 071 executed on the 15th day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD- t ER CITY OF AUBURN By: Dave "7" /-�p��al Manager of Service Nancy B us, Mayor ATTEST(Optional): ATTEST: By: Its: anielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Ap. .vvias Fi •Aisir Oi A -*mad Attorney for(Other Party) 'a.•-1 B. fid, Au.urn'y Pry Amendment No. 10 for Agreement No. AG-S-071 MacDonald-Miller Page 1 of 1 • ©MacDonald-Miller FACILITY SOLUTIONS° We make buildings work better. EXHIBIT A June 28, 2016 Lisa Moore City of Auburn 25 West Main Auburn, WA 98001 RE: Auburn City Hall Addendum #03 Dear Lisa: Attached you will find an addendum to add 14 VAV units to the existing maintenance contract for semi-annual maintenance and filter changes. Please sign and return the copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, • J hnson' Account Manager MacDonald-Miller Facility Solutions, Inc. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE SEND ©MFACILITYacDonald-SOLUTIONMS'iller We make buildings work better. EXHIBIT A Equipment List City of Auburn - City Hall 25 W. Main, Auburn WA 98001 Unit# Manufacturer Description Model# Serial# Location VAV-1 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-2 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-3 TBD VAV BOX WI FILTER TBD TBD 1ST FLOOR VAV-4 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-5 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-6 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-7 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-8 TBD VAV BOX W/FILTER TBD TBD 1ST FLOOR VAV-9 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR VAV-10 TBD VAV BOX W/FILTER TBD TBD 1ST FLOOR VAV-11 TBD VAV BOX W/FILTER TBD TBD 1ST FLOOR VAV-12 TBD VAV BOX W/FILTER TBD TBD 1ST FLOOR VAV-13 TBD VAV BOX W/FILTER TBD TBD 1ST FLOOR VAV-14 TBD VAV BOX W/ FILTER TBD TBD 1ST FLOOR macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND ©MFACIacDonalSOLUTIOd-MillerNSoiler We make buildings work better. EXHIBIT B June 28, 2016 Lisa Moore City of Auburn 25 West Main Auburn, WA 98001 Addendum #03 Proposal #16-34459-JJ Auburn City Hall 25 West Main, Auburn, WA 98001 Addendum to add: 14 additional VAV units to the existing HVAC maintenance contract for semi- annual maintenance and filter changes. Current ANNUAL billing $11,892.00 plus tax ANNUAL billing INCREASE $1,640.00 plus tax New QUARTERLY billing $3,383.00 plus tax This is effective July 1, 2016. „del , June 28, 2016 Jos John on Date Acco.nt Mpnag MACDONALD MIL'LER'FACILITY SOLUTIONS, INC. City of Auburn Date macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEWE TACOMA PORTLAND EUGENE BEND A 3 -1w - I4 AMENDMENT #11 TO AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this -\\ qday of �. u , 2016, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; amended by agreements dated the 18th day of March 2014; the 21st day of July 2014; the 17th day of December 2014; the 11th day of June 2015; the 26th day of August 2015; the 30th day of December 2015; the 19th day of February 2016; the 29th day of March 2016; the 23rd day of May 2016 and the 3rd day of August 2016; The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $5,600.00 plus WSST of$532.00, for a total increase of $6,132.00. The total contract amount is increased to $170,825.48. See Exhibit A which is attached hereto, and by this reference made part of this Amendment. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the .arties hereto have executed this Agreement as of the day and year first above written. MACD• • ALD- / CITY OF AUBURN B : �✓ ✓*/ ' `f- Authorized signature ¶ ancy B s , Mayor ATTEST (Optional): ATTEST: By: C' Its: Qanielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Appr•re. as to fo : Attorney for(Other Party) I.i - rH"NT *• orne. Amendment No. 11 for Agreement No. AG-S-071 MacDonald-Miller Page 1 of 1 ©MacDonald-Miller FACILITY SOLUTIONS- We make buildings work better. EXHIBIT A Addendum #01 Proposal #16-34453-JJ Auburn Parks and Rec Building, 910 9th St. SE, Auburn, WA 98002 Addendum to add newly installed equipment to the existing HVAC maintenance agreement. Scope of work to include: Quarterly maintenance and filter changes on the gas pack rooftop unit, split system, and exhaust fans. Semiannual maintenance and filter changes on VAV boxes. And annual maintenance on the unit heater. Unit# Manufacturer Description Model# Serial# Location TRANE GAS PACK UNIT SFHLF50 TBD ROOFTOP TRANE VAV BOX VPEF14 TBD THROUGHOUT TRANE VAV BOX VPEF12 TBD THROUGHOUT TRANE _ VAV BOX VPEF10 TBD THROUGHOUT TRANE VAV BOX VPEF08 TBD THROUGHOUT TRANE VAV BOX VPEF10 TBD THROUGHOUT TRANE VAV BOX VPEF06 TBD THROUGHOUT TRANE VAV BOX VPEF06 TBD THROUGHOUT TRANE VAV BOX VPEF06 TBD THROUGHOUT TRANE VAV BOX VPEF14 TBD THROUGHOUT TRANE VAV BOX VPEF14 TBD THROUGHOUT TRANE VAV BOX VPEF14 TBD THROUGHOUT TRANEVA_V BOX TBD_ TBD THROUGHOUT GREENHECK EXHAUST FAN G-095-D TBD ROOFTOP GREENHECK EXHAUST FAN CUE-090-VG TBD_ RO_OFT_OP _ STREIVOR EXHAUST FAN DO-UP-135 TBD ROOFTOP STREIVOR SUPPLY FAN SU-FA-1212 TBD TBD QMARK UNIT HEATER AWH4404F TBD TBD MITSUBISHI CONDENSING UNIT MUY-A15NA TBD ROOFTOP (SPLIT SYSTEM) MITSUBISHI AIR HANDLER(SPLIT MSY-A15NA TBD TBD it Current ANNUAL billing $2,324.00 plus tax ANNUAL billing INCREASE $5,600.00 plus tax New ANNUAL contract amount $7,924.00 plus tax New QUARTERLY billing $1,981.00 plus tax This is effective July 2016 a ^.>1u.�— July 27, 2016 Josh J•, nsol Date Account\liabiager� MACDONALD MILLER FACILITY SOLUTIONS, INC. City of Auburn Date macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND A - H AMENDMENT#12 TO SERVICE AGREEMENT NO. AG-S-071 BETWEEN THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT is made and entered into this 16 day of August , 2016, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the"CITY"), and MACDONALD MILLER FACILITY SOLUTIONS (hereinafter referred to as the "PROVIDER"), as an Amendment to the Service Agreement between the parties for AG-S-071 executed on the 15th day of December 2013; amended by agreement dated the 18th day of March 2014; amended by agreement; amended by agreement dated the 21st day of July 2014; amended by agreement dated the 17th day of December 2014; amended by agreement dated the 11th day of June 2015; amended by agreement dated the 26th day of August 2015; amended by agreement dated the 30th day of December 2015; amended by agreement dated the 19th day of February 2016; amended by agreement dated the 29th day of March 2016; amended by agreement dated the 23`" day of May 2016; amended by agreement dated the 3`d day of August and amended by agreement dated the 11 h day of August 2016. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: The amount of this amendment is $5,872.00 plus WSST of$557.84, for a total increase of$6,429.84. The total agreement amount is increased to a total of$177,255.32. See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 4. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MADCONALD-MILLER - CITY OF AUBURN Author-9rrj r: re Nancy Back yor ATTEST (•ptional): ATTT)EST:�, ( �y��r,�� /p By: David H. Herr P ai4-(� "v l � Its: VP/GM of Service Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Approv-d a t• • m: Attorney for(Other Party) Dr B. Heid,:urn City Attorney Amendment No. 12 for Agreement No. AG-S-071 MacDonald-Miller Page 1 of 1 ®MacDonald-Miller FACILITY SOLUTIONS-' We make buildings work.better. EXHIBIT A ( Building Performance Services Agreement for: 100 Auburn Ave. Building 100 Auburn Ave., Auburn, WA 98002 Peak Performance Tasking QUARTERLY MacDonald-Miller will perform comprehensive system maintenance tasks and check system performance in accordance with a program of standard routines as determined by our experience,the equipment manufacturer's recommendations, equipment application and location.Through this service we will help to assure your mechanical equipment continues to operate efficiently,safely and with fewer operating disruptions during the equipment life-cycle. As appropriate for each type of equipment,the inspections and maintenance include testing,aligning,calibrating,lubricating and recording of specific pressures and temperatures. Details of this seasonal maintenance and inspection are provided in the attached MacDonald-Miller Maintenance Task section for each unit and season. Indoor Air Quality Filter Services QUARTERLY To maintain a consistently high level of indoor air quality,reduce energy costs and avoid excessive equipment wear and tear, MacDonald-Miller will furnish and install new pleated filters in each unit.We employ an innovative air filter specifically designed for Northwest climate conditions.This filter is crafted with self-supporting media that provides a form and fit not found in the most commonly used filters— and the result is superior air filtration and indoor air quality. __---,: . r ib to macmillercom 1.800.962.5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND �-, rr1MacDonald-Miller Vd�FACILITY SOLUTIONS We make buildings work better. EXHIBT A Special Services COIL CLEANING ANNUALLY MacDonald-Miller will power wash and chemically clean the outdoor coils on the rooftop equipment, a process whose effectiveness far exceeds that of simply brushing the coil.This cleaning method removes dirt,film and debris from core areas of coil that brushes cannot reach.A power washed coil maintains heat transfer, a factor that maximizes efficiencies and lowers operating pressures.This results in lower utility bills, reduced risk of compressor failure, and longer equipment lifespan. BELT CHANGES ANNUALLY Drive belts on HVAC equipment become worn and may break during operation resulting in increased energy cost and equipment downtime.To prevent this MacDonald-Miller will regularly inspect the condition of the drive belts. c -_N..: ice;OrrC()I '1.0;1 4. riiC FL a .c �r 41/46, iii . - 1l tat-'-'41. r tJ sal macmiller.com 1-800-962-5979 sFA1TLE EVERETT BEUEVUE TACOMA PORTLAND EUGENE BEND ®MacDonald-Miller FACILITY SOLUTIONS,. We make buildings work better. EXHIBIT A Standard Repair and Replacement Services To reduce the effects of system downtime and minimize repair costs we will repair or replace failed or worn components. This will promote peak operating condition for your system.Components suspected of being faulty may be repaired or replaced in advance to reduce the occurrence of system interruptions. Repairs will be made up to the authorized limit listed under Repair Authorization.If repair costs exceed this limit,we will provide a report of conditions and a proposal for authorization of repairs. Labor and material costs are excluded and will be billed at the Service Agreement Customer rates. MacDonald-Miller excludes any work in connection with duct cleanliness,including investigating and evaluating duct cleanliness and work related to duct cleaning.It is the owners'responsibility to assure all duct systems are clean and hazard free and comply with all health and safety standards. Standard Emergency Services Upon your notification to the MacDonald-Miller Service Coordination Call Center, we will provide emergency services to reduce the costs and disruptions of downtime when an unexpected problem occurs.This service is available between planned maintenance calls,24 hours/day, 7 days/week.Non-emergency calls,as determined by your staff and MacDonald-Miller,will be incorporated into the next � scheduled service call.The cost of these services is outside the scope of this agreement and will be billed at the Service Agreement Customer rates. Account Management To ensure quality service and that your facility needs are being met,a dedicated Account Manager will schedule regular meetings with you to discuss our performance.Topics covered will include your technical building systems,your facility, and evolving organizational objectives and strategies.This is also an opportunity to discuss recommendations on ways we can adjust our service support program to better meet your needs. a r� i i , ith t riLa, i!p'_-' 1A19116 I' r •li I I -Jaa macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND °MacDonald-Miller FACIUTY SOLUTIONS-) • We make buildings work better. EXHIBIT A Effective Date & Duration of Agreement Coverage will begin upon mutual acceptance between City of Auburn and MacDonald-Miller Facility Solutions of the scope of work and attachments.The agreement will remain in effect for a term of one(1)year and will automatically renew on a yearly basis.This agreement is cancelable without cause by either MacDonald-Miller Facility Solutions or City of Auburn with 30 days written notice,prior to anniversary date.Adjustments in the scope of work and pricing will be reviewed with City of Auburn on an annual basis.This agreement will be evaluated on an annual basis and will be escalated by a minimum of three percent due to increasing labor and material costs. Standard Repair 8 Charges All repair labor and materials are excluded from the scope of this agreement and will be billed at our preferred customer rate,including our standard truck charge per callout.All work performed outside of normal working hours will be billed at 1.5 times the normal rate with the exception of Sundays and holidays which will be billed at 2 times the normal rate. Repair Authorization All necessary minor repairs up to $750.00 will be completed by MacDonald-Miller Facility Solutions without further authorization. For any repairs larger than this amount,we will contact: Lisa Moore DAY 253.288.3158 E-MAIL Immore@auburnwa.gov FAX CELL 253.261.7550 macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND 0MacDonald- FAcwn SOLUTIONS'Miller YW rzfake Ez::i ws werk be¢e: EXHIBIT A Equipment List 100 Auburn Ave. Building 100 Auburn Avenue, Auburn, WA 98002 Unit# Manufacturer Description Model# Serial# Location Filter(s) HP4 YORK HEAT PUMP E4FD030S06A WGNM090621 TBD CONDENSING UNIT HP3 YORK HEAT PUMP E4FD024S06A WHNM053398 TBD CONDENSING UNIT PACKAGE HEAT B1HA036A25B AC 4 YORK NENM062785 TBD PUMP 20X25X2 PAD i AC1 YORK PACKAGE HEAT B1HA042A25 NCNM022914 TBD PUMP 20X25X2 PAD PACKAGE HEAT B1HA036A25B AC 3 YORK NOL4120332 TBD PUMP 20X25X2 PAD PACKAGE HEAT B1HA048A258 AC 2 YORK PUMP 20X25X2 PAD NGNM092908 TBD AHU 4 YORK AIR HANDLER G2FD030H17A XCNS077909 TBD 16X20X2 PLEAT AHU-1 YORK AIR HANDLER N1AHB1206G XKNS283277 TBD 16X20X2 PLEAT MUA-1 GREENHECK MAKE UP AIR BSO-120-LMDX-OD 05C07773 TBD 20X24X2 PLEAT EDH 2 ELECTRODUCT DUCT HEATER TBD TBD TBD AHU 3 YORK AIR HANDLER G2FD024H17G A0L4077767 TBD 16X20X2 PLEAT AHU 2 YORK AIR HANDLER G2F030H17A XHMS219405 TBD 16X20X2 PLEAT HP 2 YORK HEAT PUMP E4FD024SO6A WHNM053397 TBD CONDENSING UNIT HP 1 YORK HEAT PUMP E4FD030S06A WGNM090614 TBD CONDENSING UNIT EF-1 TBD EXHAUST FAN TBD TBD ROOF macmiller.eom 1-800-962-5979 SEATile EVEBETT BELLEWF TACOMA voxrwro OMEN; Berm ®MacDonald-Miller FACRITY SOLUTIONS', VW make buildings work better. • EXHIBIT A Building Performance Services Standard Agreement DATE:August 4,2016 SERVICES BILLED TO: SERVICES TO BE PROVIDED AT Lisa Moore THE FOLLOWING LOCATION(S): City of Auburn 100 Auburn Ave. Building 25 West Main Street 100 Auburn Avenue Auburn,WA 98001 Auburn,WA 98002 Price and Payment Terms MacDonald-Miller Facility Solutions will provide the services listed above,in accordance with the attached Custom Maintenance Tasking and Equipment List,during the normal working hours using our employees or persons supervised by us. ANNUAL COST $5,872.00+tax BILLED QUARTERLY $1,468.00+tax The terms and conditions on the reverse side of any attachment are part of this agreement. This proposal is the proprietary property of MacDonald-Miller Facility Solutions and is provided for the customers use only. MacDonald-Miller Facility Solutions guarantees the price stated in this agreement for thirty(30)days from the proposal date. The customer acknowledges that he/she has read this agreement, understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals oral or written and all other communications and prior agreements between the parties relating to the subject matter of the agreement. The terms of this agreement may not be amended, modified, or rescinded except by a written instrument signed by both parties. Acceptance Agreement is hereby accepted and becomes effective August 1,2016 THIS PROPOSAL SUBMITTED BY: THIS PROPOSAL ACCEPTED BY: Joss Joh son, CUSTOMER SIGNATURE ACCOUNT�MAN (1GER MACD t1AALD-MILLER FACILITY SOLUTIONS, INC. TITLE PRINT NAME macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND * CITY OF �. NancyB s, Mayor WASH[N G TC)N 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 £ October 1, 2019 £ £ £ Joshua Johnson MacDonald Miller PO Box 47983 Seattle, WA 98146 RE: Amendment No. 20 to Agreement for Professional Services, AG-S-071 HVAC Repair and Maintenance Notice to Proceed Dear Mr. Johnson: Enclosed please find an executed copy of the above-referenced Amendment No. 20. This amendment supplements the scope of work to include semi-annual maintenance to three electric strip heaters at the City of Auburn Airport, and includes additional compensation in the amount of$277.20. For .the City's tracking and record keeping purposes, please reference AG-S-071 on all correspondence and related material. As the project manager, I am the designated contact for this agreement and all amendments. Questions, assignments and coordination shall be routed through me. You can contact me at 253-288-3158. Sincerely, Lisa Moore Facilities Manager Administration Department LM/cw/as Enclosure cc: Shawn n Campbell, City Clerk AG-S-071 £ £ ENG-171, Revised 10/18 A ..1... R. MORl THAN YOU IMAGINED THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS AMENDMENT TO AGREEMENT FOR SERVICES AG-S-071 RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT TO THE AGREEMENT is made and entered into this day of 2019, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MacDonald Miller Facility Solutions (hereinafter referred to as the"PROVIDER"). The City and Provider agree to amend the Agreement AG-S-071 executed on the 15th day of December 2013. The changes to the Agreement are described as follows: 1. SCOPE OF SERVICES: The scope of work is amended to include the following tasks that will be performed in a good and professional manner: See Amended Exhibit A,which is attached hereto and by this reference made part of this Amendment. 2. COMPENSATION: The amount of this amendment is $252.00 plus Washington.State sales tax of$25.20 for a total increase.of$277.20. As total compensation for the Provider's performance of the services provided based on this Amended Agreement, the City shall pay the Provider fees and costs not-to-exceed $1,768.80. See Amended Exhibit B, which is attached hereto and by this reference made part of this Agreement. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written.. MACDONALD MILLER FACILITY SOLUTIONS CITY OF AUBURN By: r . —_ .._ Auth r-iz..ed°s'g r `re/ ancy Bac Mayor David H.Herr,lice President of Service N Approved as to form (Optional): Approved .s o form: Attorney for(Other Party) Steve Gross, 'ubu n Cit``' .torney Amendment No. 20 for Agreement No.AG-S-071 MacDonald Miller Facility Solutions ENG-182, Revised 10/18 Page 1 of 1 5 \�\ /y . % ? f /t � \ \« « d» \ 2 \ ©\- r r MacDonald-Miller FACILITY SOLUTIONS', We make u diftrrs work bet.le, EXHIBIT A August 20, 2019 Lisa Moore City of Auburn 25 VII Main Auburn, WA 98001 RE: City of Auburn Airport Addendum to MM Contract#37370 Dear Lisa: Attached you will find an addendum to add semi-annual maintenance to three (3) Electric Strip Heaters (ESHs). Please return a signed copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, ...----:::--- I- ,„11: 0..,..------------- „ Jo ioh sorb \\ ,, Accor ` anagen_...r MacDonald-Miller Facility Solutions, Inc. } macmiller.com 1-800-962-5979 SEATTLE EVERET7 BELLEVUE TACOMA PORTLAND EUGENE BEND f • 4•.. s a, � .. a' ��..:w ., ,. . ... ... .� d. i vw' a qV,,. ,sr - �.:.. Y.. i... �s,;. Vin' P H.j. -µt9dj '4 `.°! =d A'•k. +" . ,s.a.. ..&`�3 3 @�. ,, a., .. ,:. •"�,...r,s ...,.- .c^... .n .4F.�° 9.. �u ., r�. >,... �4.n@9 m. .,C"'.5 ��� '�. ".«,s.. tiiM fcDof ald Miller EXHIBIT B August 20, 2019 Lisa Moore City of Auburn 25WMain Auburn, WA 98001 Addendum MM Contract#37370 City of Auburn Airport, 506 23rd Street NE, Auburn, WA 98001 We propose to add semi-annual maintenance to three (3) Electric Strip Heaters. This addendum modifies existing MacDonald-Miller contract#37370. Unit# .Manufacturer Description Model# Serial:# Location ESH-1 TRANE ELECTRIC STRIP HEATER SITE VERIFY SITE VERIFY SITE VERIFY ESH2 TRANE ELECTRIC STRIP HEATER SITE VERIFY SIrE VERIFY SITE VERIFY ESH3 TRANS ELECTRIC STRIP HEATER SITE VERIFY SITE VERIFY SITE VERIFY Current Annual Contract Value New Annual Increase $1, .$252356.0000 plusplus tax New Annual Contract Value $1,608.00 plus tax This Contract Bills Quarterly. New Billing $402.00 plus tax This is effective September 1, 2019 macmiller.com 1 800-962-5979 SEATTLE EVERETTBELLE„fut TACONiAPOR TlA 4, EUGENE N �%: w\. \\/ \� �� \� a» ; ~\ ��. �m \d w \ \\. �/ �� �/ i 1 '''''''' ' '''''''' . . '''''''''''''''P.:-:-...,..-.:,-,',,k.....1::::!,-;;:i..!,,,1:.t'''''''iiia107,,,,-.'::_ ik..,-,:,,, ,,,.:.,..,,,,,„..:,.,' In.. s � i f y ` , k '.'4..':'....* i '„r` F_t < k -Itt4.,..., :w1RI I ^: ....> .-, . . ...... -.Vit:., , ll .ko,z..,,, i t.:. , } ^ ...-- ' '' ''' . ' - ''''' '''''''''''''''.... ''''''. '''''''..''''''''"'''''''' '."----:,-„..,:.: ..„..,,....,.,..„,.... .,,:,....., ,,_, ‘,.. , ,., , ,, ,.. ",':'>:it�; .< t. � ^ rx:•: F ;� , .,..i., ,l':.:,::: --i-e-i.. ......-,,,,_:...,....:.,,...:.:.,::...;:„,,i'-'-'_::.:.1.-.]...,::_;., :.%_!,...,.,1 .......,,.-,....z....:,.....;',..i....,:--,..-„. .......1k...,.,,........,:,,:.::...:.„:,_,.,..,,,.,,,,,,.. ie.t { S< 5 3 ir-4N ..,...::::etr.,i..4:4ttl'4..T4Nk1 i 1 - .,,.r is .:>. '.fir`;.^ s. '''''.:,::';'''.,.......-,..,....2 t < ....:...... .. ..: :v,'..:ice..::. '..... >� ;, c , f <, , 'Y.. , + y i r.; .i.:,.....:::::,:j..",f„...:,!,...-.• 4� i ;�' � r 4 t ` +,r , �:` ':.sf1. S n".. .....;:......::.................... ..... ...:.. .. .:v::".i .; '::Y'::?:.�::.yl'.:'':.::.'`. ::.5:: `.:':! ;::2y::-_`'^�:`.':'':K:'•;�..:%i>.t�::, o":��,;.. A� a;ktWi,:i..,::! AiA ,,;:i.. ...,_,...,„,. .r.:,..,..,..:,,,,,-.1.,:::.,,,,.„....:;.:24 .,_,,, ,, ,,,... .._..„. . „.„! :.,......,..,..2„t ,_.4 -0-g f .... ......E ... ..�..:, ......•.;;:: 'Si'`:sit`;�i,':;.`.:;:::`.,`i=?:;!�::':�-:;;...r.-::�i 'trre;, .i`tigs:;s+araC-��fttr�, .... ..,.. .. .... ...:5. _... ... ...,,. .. ....., ...;..+.:<.. :,:(�'.'"::'? �.�''s":::.,:SAF";`.?:"� ?^f';?'>:�r":f?>Y;:,,'::.::. g ,s:, i 3 5 TM k' ^PQM �aN M,lu s` p' 4 { • MacDonald-IVIilier F CILITY soituTlq iSY. • -•We make.t.n.07dings viork; iter. • . Maintenance Tasks • Site: City of Auburn Airport Account Manager: Josh Johnson 506 23rd Street NE Auburn,WA 98001 Contact: Lisa.Moore Phone: 253-288-3158 Type Description • Season Tasks ESH ELECTRIC STRIP HEATER Fall CHECK THERMOSTAT OPERATION CHECK ELECTRICAL:cONNECTIONS Fy CHECK AMP'DRAW'L AMPS CHECK FOR COMBUSTIBLES AROUND HEATER • 1 Y IV Ago. 4311gRigiegkmi,„0, • 3'. £ £ macmiller.com. 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND • • � \ \ \}x \ �» \\ �: `2 MacDonald-MiVe FACILITY SOLUTIONS,- W—rn,=kw Lurioi:rags:s:;rk be ter • Maintenance Tasks Site: City of Auburn Airport Account Manager:Josh Johnson 506 23rd Street NE Auburn,WA 980.01 Contact: Lisa Moore Phone: 253-288-3158 Type; Description Season Tasks ESH ELECTRIC STRIP HEATER Winter CHECK THERMOSTAT OPERATION CHECK AMP DRAW AMPS CHECK FOR COMBUSTIBLES AROUND HEATER F:• macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND c� .�. . . . ... . ° . . �~\ 4 ��\ � �2» �y» ��> /»\ � 4\� • • �\> «}» ��§ ' d» y` - , CITY OF �i 41, \ ` a N Backus,a Mayor WAS H ENGTO.N 25 west Main Street* Auburn WA 98001-4998 *www.auburnwa.gov*253-931-3000 October 1, 2019 Joshua Johnson MacDonald Miller PO Box 47983 Seattle, WA 98146 RE: Amendment No. 21 to Agreement for Professional Services, AG-S-071 HVAC Repair and Maintenance Notice to Proceed Dear Mr. Johnson: Enclosed please find an executed copy of the above-referenced Amendment No. 21. This amendment supplements the scope of work to include annual coil cleaning to ten AHUs and five RTUs at Auburn Valley Humane Society, and includes additional compensation in the amount of$4,065.60. For the City's tracking and record keeping purposes, please reference AG-S-071 on all correspondence and related material. As the project manager, I am the designated contact for this agreement and all =. amendments. Questions, assignments and coordination shall be routed through me. You can contact me at 253-288-3158. Sincerely, Lisa Moore Facilities Manager Administration Department LM/cw/as Enclosure cc: Shawn Campbell, City Clerk AG-S-071 ENG-171, Revised 10/18 A UBU RN * MORE THAN YOU IMAGINED 4 n i;< • 4. x.� • a;• ^ r8„ and 3 a v$o lb ^: t n�..r THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS AMENDMENT TO AGREEMENT FOR SERVICES AG-S-071 RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT TO THE AGREEMENT is made and entered into this I--i day of SEPfir'" , 2019, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY'), and MacDonald.Miller Facility Solutions (hereinafter referred to as the"PROVIDER"). The City and Provider agree to amend the Agreement AG-S-071 executed on the 15th day of December 2013. The changes to the Agreement are described as follows: 1. SCOPE OF SERVICES: The scope of work is amended to include the following tasks that will be performedina good and professional manner: See Amended Exhibit A, which is attached hereto and by this reference made part of this Amendment. Theamount of this amendment is 3 696.00plus Washington State 2. COMPENSATION. $ g sales tax of$369.60for a total increase of$4,065.60. As total compensation for the Provider's performance of the services provided based on this Amended Agreement,the City shall pay the Provider fees and costs not-to-exceed $9,901.10. See Amended Exhibit B, which is attached hereto and by this reference made part of this Agreement.. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD MILLER FACILITY SOLUTIONS CITY OF AUBURN Authori'r-R ign fir= ncy Ba is, Mayor David H.Herr,Vice Presider) r Service Approved as to form (Optional): Approve. as to form: 4 V- .1' `I.. Attorney for(Other Party) Steve Gross, Auburn City Attorney Amendment No.21.for.Agreement No. AG-S-071 MacDonald Miller Facility Solutions ENG-1.82, Revised 10/18 Page 1 of 1 MacDonald-Miller • FACLL.tTY SOLUTIONS,/ We rnaAe built!ri, pork better EXHIBIT A August 20, 2019 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 RE': Auburn Valley Humane Society Addendurn to MM Contract#34460 Dear Lisa: Attached you will find an addendum to add annual coil cleaning to ten (10) AHUs and five(5) z RTUs. Please return a signed copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely,. J rJ hnston } Account Manager MacDonald-Miller Facility Solutions, Inc. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND • . ••••• • ' • • ••• . , . • • . . ' • • ,• • • , .• „ ••'•-. MacDonaidMiiler EXHIBIT B August 20, 2019 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 AddendumContracttt34 MM 34460 Auburn Valley Humane Society, 4910 A Street SE, Auburn, WA 98003 We propose to add annual coil cleaning to ten (10)AHUs and five (5) RTUs. This addendum will modify existing MacDona_mlda-nMufiallteturtceor.n. tract# 34460. • , • Description . Modet# •• QTY • • Equipment Tag Serial# Location TSU AIR HANDLER AHU-1THRU AHU-10 10 FUJI SITE VERIFY THROUGHOUTROOFTOP RTU-1 THRU RTU-5 5 SITE VERIFY ROOFTOP A/C UNIT SITESITE VERIFYVERIFY SITE VERIFY Current Annual Contract Value $5,305.00 plus tax New Annual Increase $3,696.00 plus tax New Annual.Contract Value $ 0 This Contract Bills Quarterly. New Billing $29:20 . 0 pi 501.205plusus tax tax This is effective October 1, 2019 macmiller.com 1-800-96275979 SEATTLE EVERETT BELLEvut, TACOMA PORTLAND EUGEN1.. SEND THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS AMENDMENT TO AGREEMENT FOR SERVICES AG-S-071 RELATING TO HVAC REPAIR AND MAINTENANCE T ISA ENDMENT TO THE AGREEMENT is made and entered into thisday of , 2019, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and MacDonald Miller Facility Solutions (hereinafter referred to as the "PROVIDER"). The City and Provider agree to amend the Agreement AG-S-071 executed on the 15th day of December 2013. The changes to the Agreement are described as follows: 1. SCOPE OF SERVICES: The scope of work is amended to include the following tasks that will be performed in a good and professional manner: See Amended Exhibit A, which is attached hereto and by this reference made part of this Amendment. 2. COMPENSATION: The amount of this amendment is $3,696.00 plus Washington State sales tax of$369.60 for a total increase of$4,065.60. As total compensation for the Provider's performance of the services provided based on this Amended Agreement, the City shall pay the Provider fees and costs not-to-exceed $9,901.10. See Amended Exhibit B, which is attached hereto and by this reference made part of this Agreement. REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties for AG-S-071 executed on the 15th day of December 2013, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. MACDONALD MILLER FACILITY SOLUTIONS CITY OF AUBURN By: : 064i) Authoriz=• : •na N ncy Bac ayor David H.Herr,Vice President.f Service Approved as to form (Optional): Approved to form: Attorney for (Other Party) Steve Gross, Auburn City Attorney Amendment No. 21 for Agreement No. AG-S-071 MacDonald Miller Facility Solutions ENG-182, Revised 10/18 Page 1 of 1 • ;T♦T�MacDonald-Miller FACILITY SOLUTIONSe We make buildings work better. EXHIBIT A •- .. August 20, 2019 Lisa Moore City of Auburn - 25 West Main Street Auburn, WA 98001 RE: Auburn Valley.Humane Society Addendum to MM Contract#34460 Dear Lisa: Attached you will find an addendum to add annual coil cleaning to ten (10) AHUs and five (5) RTUs. Please return a signed copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, J. .hnssn Account Manager MacDonald-Miller Facility Solutions, Inc. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND ©MacDonald-Miller FACILITY SOLUTIONS We make buildings work better. EXHIBIT B August 20, 2019 Lisa Moore City of Auburn 25 West Main Street Auburn, WA 98001 Addendum MM Contract# 34460 Auburn Valley Humane Society, 4910 A Street SE, Auburn, WA 98003 We propose to add annual coil cleaning to ten (10) AHUs and five (5) RTUs. This addendum will modify existing MacDonald-Miller contract#34460. Equipment Tag QTY Manufacturer Description Model# Serial# Location 'AHU-1THRU AHU-10 ( 10 FUJITSU AIR HANDLER 'SITE VERIFY !SITE VERIFY 'THROUGHOUT RTU-1THRU RTU-5 j 5 SITE VERIFY ROOFTOP A/C UNIT ;SITE VERIFY ,SITE VERIFY !ROOFTOP Current Annual Contract Value $5,305.00 plus tax New Annual Increase $3,696.00 plus tax New Annual Contract Value $9,001.00 plus tax This Contract Bills Quarterly. New Billing $2,250.25 plus tax This is effective October 1, 2019 macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND THE CITY OF AUBURN AND MACDONALD MILLER FACILITY SOLUTIONS AMENDMENT TO AGREEMENT FOR SERVICES AG-S-071 RELATING TO HVAC REPAIR AND MAINTENANCE THIS AMENDMENT TO THE AGREEMENT is made and entered into thisday of c>e.Pie-r 2019, by and between the CITY OF AUBURN,a:municipal corporation ofthe State of Washington (hereinafter referred to as the "CITY"), and MacDonald Miller Facility -- Solutions (hereinafter referred to as the"PROVIDER"). The City-and Provider agree to amend" the Agreement AG-S-071 executed on the 15th day of December 2013. • - The changes,to the Agreement are described as follows: - 1. SCOPE OF SERVICES: The scope of work is amended to-include the following tasks that will be performed in a good and professional manner: See Amended Exhibit A, which is - attached hereto and by this reference made part of this Amendment. 2. COMPENSATION: The amount of this amendment is $252.00 plus Washington Statesales tax of$25.20 for a total increase of$277.20. As total compensation for the Provider's performance of the services provided based on this Amended Agreement, the City shall:pay the Provider fees and costs not-to-exceed $1,768.80. See Amended Exhibit B, which is attached:hereto and by this reference made part of this Agreement. REMAINING TERMS.UNCHANGED: All other provisions of the Agreement between the-parties for AG-S-071 executed on the 15th day of December 2013, shall remain unchanged, and in-full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day_and year first above written. MACDONALD MILLER FACI •ITY SOLUTIONS CITY OF AUBURN By: i///". _ .� �Dvtks 4e Auth,Iiar a r- ancy : us, Mayor David H.Herr,Vi e President of Service Approved as to form (Optional): Approved as to form: Attorney for(Other Party) Steve Gros , A ..•:,City Attorney Amendment No. 20 for Agreement No. AG-S-071 MacDonald Miller Facility Solutions ENG-182, Revised 10/18 Page 1 of 1 ®MacDonald-Miller FACILITY SOLUTIONS® Wemake buildings work better. EXHIBIT A August 20, 2019 Lisa-Moore Gift'of Auburn -25 W Main Auburn, WA 98001 RE: City of Auburn Airport Addendum to MM Contract#37370 Dear Lisa: Attached you will find anaddendumto add semi-annual_maintenance to three (3) Electric Strip Heaters (ESHs). Please return a signed copy for our files, and retain the original for your records. If you have any questions, please give me a call. We appreciate your business. Sincerely, 4.1 Jo- Joh so Acco•- anager_ MacDonald-Miller Facility Solutions, Inc. macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND ©MacDonald-Miller FACILITY SOLUTIONS', We make buildings work better. • EXHIBIT B August 20, 2019 Lisa Moore City of Auburn 25 W Main Auburn, WA 98001 Addendum MM Contract# 37370 City of Auburn Airport, 506 23rd Street NE, Auburn, WA 98001 We propose to add semi-annual maintenance to three (3) Electric Strip Heaters. This addendum modifies existing MacDonald-Miller contract#37370. Unit# Manufacturer Description Model# Serial# Location ESH-1 ITRANE ELECTRIC STRIP HEATER 'SITE VERIFY [SITE VERIFY IS1TE VERIFY ESH-2 TRANS ELECTRIC STRIP HEATER SITE VERIFY SITE VERIFY SITE VERIFY LESH-3 TRANS ELECTRIC STRIP HEATER SITE VERIFY IS1TE VERIFY (SITE VERIFY Current Annual Contract Value $1,356.00 plus tax New Annual Increase $252.00 plus tax New Annual Contract Value $1,608.00 plus tax This Contract Bills Quarterly. New Billing $402.00 plus tax This is effective September 1, 2019 macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND • • - MacDonald-Miller B=ACBLBTf SLI J flONS® - i \ 1 ,1-_; %:1-., I`N r; J / "t r 1 • . - - - r �, - - �r 1 • 1 - ,We-makebuildings:work-better, . ©MacDonald-Miller FACILITY SOLUTIONS® • We make buildings work better. Maintenance Tasks- Site: City of Auburn Airport Account Manager: Josh Johnson • 506 23rd Street NE Auburn,WA 98001 Contact: Lisa Moore = Phone: 253-288-3158 [Type Description Season Tasks - — ESH ELECTRIC STRIPHEATER - Fall CHECK THERMOSTAT OPERATION -CHECK ELECTRICAL,CONNECTIONS CHECK AMP D AW7 AM/ ,� CHECK FOR COMBUSTIBBLES ROUND HEATER • D 411,/, macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND ©MacDonald-Miller FACILITY SOLUTIONS® We make buildings,work better. Maintenance Tasks - - Site: City of Auburn Airport Account Manager: Josh Johnson 506 23rd Street NE Auburn,WA S8001 Contact: Lisa Moore _ Phone: 253-288=3158 Type Description - Season Tasks'= ESH ELECTRIC STRIPE HEATER Winter CHECK THERMOSTAT OPERATION CHECK AMP DRAW_AMPS CHECK FOR COMBOS� BIT/L/ES AROUND HEATER 0 ccilli\ 41°1 macmiller.com 1-800-962-5979 SEATTLE EVERETT BELLEVUE TACOMA PORTLAND EUGENE BEND