HomeMy WebLinkAbout02-26-2014 Feburary 26, 2014 Council Operations Committee Agenda
Council Operations Committee
February 26, 2014 - 4:00 PM
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. November 18, 2013 Special Meeting Minutes*
B. December 2, 2013 Meeting Minutes*
C. January 2, 2014 Special Meeting Minutes*
III.DISCUSSION ITEMS
A. Council Compensation*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
November 18, 2013 Special Meeting Minutes
Date:
February 24, 2014
Department:
Administration
Attachments:
11/18/2013 Special Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 26, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 18
Special Council Operations
Committee
November 18, 2013 - 5:00 PM
City Hall Council Chambers
MINUTES
I. CALL TO ORDER
A. Welcome and Introductions
Deputy Mayor Backus called the Council Operations Committee
meeting to order at 5:07 p.m., in the Council Chambers at Auburn City
Hall, 25 West Main Street in Auburn.
B. Roll Call
Members in attendance included Chair Backus, Vice Chair Rich
Wagner and Member Bill Peloza. Also in attendance were City
Attorney Daniel B. Heid, Deputy City Clerk Shawn Campbell, Tyler
Cushing, Mauricio Martinez-Torres, Sydney Campbell, Mary Reil,
Dalton Hands and Olivia Thomas.
C. Announcements
There was no announcement.
D. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
III. DISCUSSION ITEMS
A. Overview of Junior City Council Committee
Chair Backus, Vice Chair Wagner and Member Peloza introduced
themselves to the City of Auburn Junior City Council candidates. Each
member of the Council Operations Committee explained what City,
regional and national committees they attend. Each candidate briefly
introduced themselves and explained why they would like to be on the
Junior City Council.
The Committee explained to the candidates the Council wants to hear
opinions from the members of the Junior City Council on all areas of
the City not only those involving youth.
Candidate Hands asked how many people make up the Junior City
Council. Chair Backus explained the Committee is made up of nine
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CA.A Page 3 of 18
members. Currently eight members have been selected and two
alternates. The Committee would like to have one representative from
each school in the future but currently some schools are not
represented. During the initial process four Junior City
Councilmembers will be appointed to a one year term and the other
five will be appointed to two year terms. Hereafter all terms will be for
two years.
Chair Backus explained the Junior City Council will meet as a full
Council once a month. At the first meeting they will select a Junior City
Council Chair and Vice Chair. They will also decide if they would like
to have subcommittees. A representative from the Junior City Council
will report the full Council at least once a month.
B. Policy & Procedures for Junior City Council
Chair Backus reviewed the roles and responsibilities of the Junior City
Council per Ordinance No. 6441. She explained the Deputy Mayor will
be the Council liaison. The Junior City Council will learn the proper
rules and procedures for the Junior City Council and the rules
governing them by the Open Public Meetings Act. The Junior City
Council will review items, vote on those items and then make
recommendations to the full Council.
Candidate Campbell inquired regarding any additional responsibilities
of the Junior City Council Chair. Chair Backus explained the Chair
would run the meeting, encourage comments from all members, and
help the committee work together as a whole. Candidate Thomas
asked if the Chair rotates or if it is for a whole year. Chair Backus
explained the position is set for one year. Candidate Hands asked
when terms expire. Chair Backus said the terms expire in August each
year. Candidate Campbell asked if a person could apply for additional
terms. Chair Backus stated there will not be term limits.
Vice Chair Wagner explained the Junior City Council Meeting agenda
will be set by City staff for the first few meetings then the Junior City
Councilmembers will be responsible for setting their own agenda.
C. Set Meeting Schedule for Junior City Council
The candidates spoke about times and days of the week that would
work best to hold the Junior City Council meetings.
The Junior City Council mkeetings will be held the third Monday of
every month from 5:00 p.m. to 6:00 p.m. The first official Junior City
Council meeting will be December 16, 2013 at 5:00 p.m.
IV. ADJOURNMENT
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CA.A Page 4 of 18
There being no further business to come before the Committee, the
meeting adjourned at 6:11 p.m.
APPROVED this 2nd day of December, 2013.
____________________________ ___________________________
Nancy Backus, Deputy Mayor Shawn Campbell, Deputy City
Clerk
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CA.A Page 5 of 18
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 2, 2013 Meeting Minutes
Date:
February 24, 2014
Department:
Administration
Attachments:
12/2/2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 26, 2014 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 6 of 18
Council Operations Committee
December 2, 2013 - 5:00 PM
City Hall Council Conference Room
MINUTES
I. CALL TO ORDER
A. Roll Call
Deputy Mayor Backus called the Council Operations Committee
meeting to order at 5:00 p.m., in the Council Conference Room at
Auburn City Hall, 25 West Main Street in Auburn.
Members in attendance included Chair Nancy Backus, Vice Chair
Rich Wagner and Member Bill Peloza. Also in attendance were City
Attorney Daniel B. Heid and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. November 4, 2013 Minutes
Vice Chair Wagner moved and Member Peloza seconded to approve
the November 4, 2013 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
III. ACTION
A. 2014 City Council Committee Assignments
Vice Chair Wagner provided the Committee with his recommendations
for Standing Committee assignments with himself as Deputy Mayor.
Member Peloza stated he would also like to be the Deputy Mayor. The
Committee discussed various options. The Committee will present two
options to the full Council for consideration. Member Peloza stated he
would like to be the City representative on the Valley Regional Fire
Authority Board. Councilmember Wagner said he would like to
continue as the VRFA board representative. The Mayor will make the
appointment to the VRFA Board.
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CA.B Page 7 of 18
The Committee requested the Urban Core Task Force and the Bicycle
Task Force be removed from the list of liaisons, moving the Urban
Tree Board to the Planning and Community Development liaisons list,
change TADA, Doentown Assoc. to Auburn Downtown Assoc. and
adding Junior City Council Mentor to the Deputy Mayors list of duties.
The Committee also discussed the potential need for a Special
Council Operations Committee meeting if Councilmember Wagner is
not reelected. The special meeting is scheduled for December 12,
2013 at 11:30 a.m.
The Committee decided on the two scenarios below.
Scenario 1:
Deputy Mayor: Rich Wagner
Planning and Community Development Committee:
Chair - John Holman
Vice Chair - Claude DaCorsi
Member - Yolanda Trout
Public Works Committee:
Chair - Wayne Osborne
Vice Chair - Bill Peloza
Member - Largo Wales
Municipal Services
Chair - Bill Peloza
Vice Chair - Wayne Osborne
Member - Yolanda Trout
Finance Committee:
Chair - Largo Wales
Vice Chair - John Holman
Member Claude DaCorsi
Les Gove Campus Committee:
Chair - Rich Wagner
Vice Chair - Largo Wales
Member - Wayne Osborne
Council Operations Committee:
Chair - Rich Wagner
Vice Chair - Bill Peloza
Member - Largo Wales
Committee of the Whole
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CA.B Page 8 of 18
Chair - Rich Wagner
Vice Chair - Bill Peloza
Members - All other Councilmembers
Scenario 2:
Deputy Mayor: Bill Peloza
Planning and Community Development Committee:
Chair - John Holman
Vice Chair - Largo Wales
Member - Yolanda Trout
Public Works Committee:
Chair - Rich Wagner
Vice Chair - Wayne Osborne
Member - Claude DaCorsi
Municipal Services
Chair - Wayne Osborne
Vice Chair - Bill Peloza
Member - Yolanda Trout
Finance Committee:
Chair - Largo Wales
Vice Chair - John Holman
Member Claude DaCorsi
Les Gove Campus Committee:
Chair - Rich Wagner
Vice Chair - Largo Wales
Member - Wayne Osborne
Council Operations Committee:
Chair - Bill Peloza
Vice Chair - Rich Wagner
Members - Largo Wales
Committee of the Whole
Chair - Bill Peloza
Vice Chair - Rich Wagner
Members - All other Councilmembers
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 5:56 p.m.
Approved this 6th day of January, 2014.
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CA.B Page 9 of 18
__________________________ __________________________
Nancy Backus, Chair Shawn Campbell, Deputy City
Clerk
Page 4 of 4
CA.B Page 10 of 18
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 2, 2014 Special Meeting Minutes
Date:
February 24, 2014
Department:
Administration
Attachments:
1/02/2014 Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 26, 2014 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 11 of 18
Special Council Operations
Committee
January 2, 2014 - 11:00 AM
Council Conference Room
MINUTES
I. CALL TO ORDER
Deputy Mayor Wagner called the special meeting to order at 11:00 a.m. in
the Council Conference Room located at Auburn City Hall. The purpose of
the meeting was to review Ordinance No. 6492 relating to the organization
of City administrative government and Council Committee meeting dates
and times and discuss the next steps for the Junior City Council.
A. Roll Call
Deputy Mayor Rich Wagner, Vice Chair Bill Peloza, and Member
Largo Wales were present.
Department Directors and staff members present included: City
Attorney Daniel B. Heid, Chief of Police Bob Lee, Innovation and
Technology Director Ron Tiedeman, Interim Human Resources and
Risk Management Director Rob Roscoe, and City Clerk Danielle
Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
There was no item under the Consent Agenda for consideration.
III. ACTION
A. Ordinance No. 6492 (Hursh)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 2.03.040 and 2.03.090 of the Auburn City Code
related to the organization of City administrative government
City Attorney Heid presented a revised Ordinance No. 6492 for
Committee discussion. Deputy Mayor Wagner spoke in favor of
amending Auburn City Code to provide the Mayor with the maximum
flexibility in managing administrative positions.
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CA.C Page 12 of 18
City Attorney Heid also distributed copies of Municipal Research and
Services Center information relating to roles and responsibilities of the
Mayor and Council under the the Mayor-Council form of government,
including RCW 35A11.020, RCW 35A.12.020, RCW 35A12.090, and
RCW 35A.12.100.
Member Wales spoke in favor fo retaining Council's powers and
authority as provided by law.
Motion by Member Wales, second by Vice Chair Peloza to approve
Ordinance No. 6492 dated January 2, 2014, with an additional
paragraph D as follows: "The Mayor shall submit to the City Council
for review and approval an organizational chart showing the current
organizational relationships and proposed changes."
MOTION CARRIED UNANMOUSLY. 3-0
B. Council Committee Meetings Dates and Times (Wagner)
Deputy Mayor Wagner explained the need to reschedule the regular
meetings of the Council Operations Committee meeting due to the
conflict in meeting date and time with the Finance Committee
meeting. Currently, both committees meet on the first Monday of the
month at 5:00 p.m.
Motion by Vice Chair Peloza, second by Member Wales to move the
regular meeting time of the Council Operations Committee to the first
Monday of the month at 3:00 p.m.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Next Steps for Junior City Council (Wagner)
Deputy Mayor Wagner led the discussion regarding the next steps for
the Junior City Council. Member Wales suggested the City utilize the
services of the parliamentarian from Jurassic Parliament to provide
the Junior City Council with an introduction to parliamentary
procedure. All members agreed with the suggestion, and Deputy
Mayor Wagner will work with the Mayor's Office to coordinate a
training session on parliamentary procedure at the February,
2014, Junior City Council meeting.
V. ADJOURNMENT
The special meeting adjourned at 11:50 a.m.
APPROVED this ______ day of __________________, 2014.
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CA.C Page 13 of 18
__________________________ ________________________
Deputy Mayor Wagner Danielle Daskam, City Clerk
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CA.C Page 14 of 18
AGENDA BILL APPROVAL FORM
Agenda Subject:
Council Compensation
Date:
February 24, 2014
Department:
Administration
Attachments:
Council Compensation Survey
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 26, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 15 of 18
Council Salary/Benefit Comparison - January 2014
Salary TOTAL
Agency Population Monthly Other Pay
Monthly
Compensation
Bremerton 39,650 1,000$ -$ 1,000$
Burien 48,030 600$ 600$ 1,200$
Edmonds 39,960 1,000$ -$ 1,000$
Everett 104,100 2,247$ -$ 2,247$
Federal Way 89,720 1,150$ 475$ 1,625$
Kent 120,500 1,146$ -$ 1,146$
Lacey 44,350 1,275$ -$ 1,275$
Lakewood 58,310 700$ -$ 700$
Olympia 48,480 1,386$ -$ 1,386$
Puyallup 37,980 1,142$ 63$ 1,205$
Redmond 55,360 1,000$ 50$ 1,050$
Renton 95,540 950$ -$ 950$
Sammamish 48,060 850$ -$ 850$
Shoreline 53,670 1,000$ 876$ 1,876$
Mean 63,122 1,103$ 147$ 1,251$
Median 51,075 1,000$ -$ 1,173$
Auburn 73,235 975$ 200$ 1,175$
Auburn's other pay includes $50/meeting/month, up to $200 per month
Burien contributes $600/month into VEBA
Kirkland has not responded yet to our survey
Federal Way gives a $475 contribution into VEBA; Councilmembers can choose between 6.2%
into social security or deferred comp
Puyallup pays up to full-family medical for its Councilmembers and budgets up to $750/yr for
mileage and miscellaneous expenses
Redmond pays up to full-family medical for its Councilmembers and $50/month for phone
allowance
Sammamish may match up to 6.2% contribution into deferred comp in lieu of paying into social
security
Shoreline rate increased this year from $700/month; so 3 Councilmembers receive $700/month;
Shoreline provides $876/month to buy benefits; if Councilmembers do not use, $ is contributed
into deferred comp; for medical, must have 50% contribution; for dental, must have 75%
participation; and for vision, must have 100% participation
DI.A Page 16 of 18
Council Salary/Benefit Comparison - January 2014
Agency Population
Bremerton 39,650 1,000$ -$ -$ 1,000$
Burien 48,030 600$ 600$ 600$ 1,200$
Edmonds 39,960 1,000$ -$ 695$ 1,695$
Everett 104,100 2,247$ -$ 1,715$ 3,962$
Federal Way 89,720 1,150$ 475$ 475$ 1,625$
Kent 120,500 1,146$ -$ 611$ 1,757$
Lacey 44,350 1,275$ -$ -$ 1,275$
Lakewood 58,310 700$ -$ 5$ 705$
Olympia 48,480 1,386$ -$ -$ 1,386$
Puyallup 37,980 1,142$ 63$ 2,124$ 3,266$
Redmond 55,360 1,000$ 50$ 1,297$ 2,297$
Renton 95,540 950$ -$ 614$ 1,564$
Sammamish 48,060 850$ -$ 206$ 1,056$
Shoreline 53,670 1,000$ 876$ 885$ 1,885$
Average 63,122 1,103$ 147$ 659$ 1,762$
Median 51,075 1,000$ -$ 606$ 1,595$
Auburn 73,235 975$ 200$ 200$ 1,175$
Everett pays 90% medical premiums up to full-family
Kent is ee only for medical; the Councilmember pays 100% for dependents
Renton is ee only for medical; the Councilmember pays 100% for dependents
Kirkland has not responded yet to our survey
Edmonds' Councilmembers are expected to attend 8 meetings per month; 90% ee medical, dental, and vision paid
by the City
Federal Way gives a $475 contribution into VEBA; Councilmembers can choose between 6.2% into social security
or deferred comp
Puyallup pays up to full-family medical for its Councilmembers and budgets up to $750/yr for mileage and
miscellaneous expenses
Redmond pays up to full-family medical for its Councilmembers and $50/month for phone allowance
Sammamish may match up to 6.2% contribution into deferred comp in lieu of paying into social security
Shoreline rate increased this year from $700/month; so 3 Councilmembers receive $700/month; Shoreline provides
$876/month to buy benefits; if Councilmembers do not use, $ is contributed into deferred comp; for medical, must
have 50% contribution; for dental, must have 75% participation; and for vision, must have 100% participation
Salary
Monthly Other Pay
Total Monthly
Benefits
TOTAL
COMPENSATION
Auburn's other pay is $50/meeting/month, up to $200 per month
Burien contributes $600/month into VEBA
DI.A Page 17 of 18
Council Salary/Benefit Comparison - January 2014
Salary Benefits TOTAL
Agency Population Monthly Medical Dental Vision
Deferred
Comp.Pension Life AD & D LTD Other Pay
Total
Monthly
Benefits
Monthly
Compensation
Bremerton 39,650 $1,000 No No No No No No No No No $0 $1,000
Burien 48,030 $600 No No No No No No No No $600 $600 $1,200
Edmonds 39,960 $1,000 $695 Included in Medical Included in Medical No Optional Included in MEBT No No $0 $695 $1,695
Everett 104,100 $2,247 $1,529 $141 $24 No Optional $13.48 $1.08 $7 No $1,715 $3,962
Federal Way 89,720 $1,150 No No No No Optional No No No $475 $475 $1,625
Kent 120,500 $1,146 $611 Included in Medical Included in Medical No Optional No No No No $611 $1,757
Lacey 44,350 $1,275 No No No No No No No No No $0 $1,275
Lakewood 58,310 $700 No No No No No $1.71 Included in life $4 No $5 $705
Olympia 48,480 $1,386 No No No No No No No No No $0 $1,386
Puyallup 37,980 $1,142 $1,750 $246 $56 No Optional $9.98 No No $63 $2,124 $3,266
Redmond 55,360 $1,000 $1,247 Included in Medical Included in Medical No Optional No No Included in MEBT $50 $1,297 $2,297
Renton 95,540 $950 $529 $64 Included in Medical $19 Optional $1.37 No No No $614 $1,564
Sammamish 48,060 $850 No $186 $20 No No No No No No $206 $1,056
Shoreline 53,670 $1,000 No No No No No $9.00 Included in life $876 $885 $1,885
Average 63,122 $1,103 $1,060 $159 $33 $19 $7 $1 $5 $344 $659 $1,762
Auburn 73,235 $975 No No No No Optional No No No $200 $200 $1,175
Auburn's other pay is $50/meeting/month, up to $200 per month
Burien contributes $600/month into VEBA
Edmonds' Councilmembers are expected to attend 8 meetings per month; 90% ee medical, dental, and vision paid by the City
Everett pays 90% medical premiums up to full-family
Federal Way gives a $475 contribution into VEBA; Councilmembers can choose between 6.2% into social security or deferred comp
Kent is ee only for medical; Councilmember pays 100% for dependents
Puyallup pays up to full-family medical for its Councilmembers and budgets up to $750/yr for mileage and miscellaneous expenses
Redmond pays up to full-family medical for its Councilmembers and $50/month for phone allowance
Renton is ee only for medical; Councilmember pays 100% for dependents
Sammamish may match up to 6.2% contribution into deferred comp in lieu of paying into social security
Kirkland has not responded yet to our survey
Shoreline rate increased this year from $700/month; so 3 Councilmembers receive $700/month; provides $876/month to buy benefits; if Councilmembers do not use, $ is contributed into deferred comp; for medical, must have
50% contribution; for dental, must have 75% participation; and for vision, must have 100% participation
DI.A Page 18 of 18