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HomeMy WebLinkAbout01-27-2014 � Planning and Community ci�voF -= �� Development r ` January 27, 2014 - 5:00 PM � WASHINGTON Annex Conference Room 2 ' MINUTES L CALL TO ORDER Chair John Hoiman called the meeUng to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Aubum, Washington. A. Roll Call Chair John Holman, Vice-Chair Largo Wales, and Member Yolanda Trout were present. Also present were Mayor Nancy Backus; Director of Community Development,and Public Works Kevin Snyder; Parks, Arts and Recreation Director:Da.ryl,Faber; Assistant Director of Community Development Seniices Jeff Tate; Director of Administration Michael Hursh; Planning Senrices.Manager Elizabeth Chamberlain; Economic Development Manager poug Lein; Planner Gary Yao; and Planning Secretary Tina Kriss. Members of the public p�esentwere: Councilmember DaCosi, Robert Whale of the Aubum Reporter, Matthew Ells, Derek Faber, Jean Lix, Russ Campbell, Human Services Committee Members Lela Brugger, Barbara Derda, JoAnne Walters and Chair Jason Berry. • B, Announcements 1. Presentation - Human Services Committee (Hursh) Director of Administration Michael Hursh introduced Members of the Human Services Gommittee Lela Brugger, Barbara Derda, JoAnne Walters and Committee Chair Jason Berry. Chair Jason Berry expressed his gratitude in working with the Human Services Committee and the opportunity the Committee has in working with a broad number of agencies. The agencies and services funded are very diverse. Mr. Berry emphasized that it is amazing to see the scope of services the Ci�proyides support for. Chair Berry stated the Human Services ommittee continues agency visits which allows the Committee to see the hands-on work of the agencies, the needs of the community, who is served, and how well the organization is running. The Human Services Committee is very appreciative of the support ofiDirector Hursh, Emily Pearson, and former employee Kirsten Reynolds. It Page 1 of 4 is also very encouraging to see other City staff members engaging to learn and understand the work of the Human Services Committee. As the Committee continues providing recommendations for funding; the Committee will be looking at how the needs overlap and how to better plan forfunding in a wa�i that supports a comprehensive approach for the community. Director Hursh explained the Committee has been reviewing the homeless issue over the last six months and will continue to meet with representatives serving the homeless population to understand how best to solidify policy: The Committee will begin planning for the 2015-2016 6i=annual funding cycle in spring. Director Hursh expressed his appreciation for the faithful support of the members Human Services Committee. The Planning and Community Development Committee a�reed that that they would like to meef for a joint session to continue to review the goals and work of the Human Services Committee. The Committee thanked the Human Services Committee for their continued work and the many accomplishments. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - January 13, 2014 (Tate) Member Trout requested that two scrivener's errors be corrected. On page 2 of 5, paragraph 2 of III.A., remove the duplicate word "the". On page 3 of 5, III.B., remove the duplicate word "would". It was moved by Member Trouf; seconded by Vice-Chair Wales, that the Committee approve the Planning and Community Development Committee Meeting minutes forJanuary 13, 2014, as amended, Motion carried unanimously. 3-0 III. DISCUSSION ITEMS . A. Temporary Sign Provisions ACG 18.56 - Signs (Yao) Planner Gary Yao provided background information on the Temporary Sign Provisions in place. Ordinance No. 6403, approved by Council on February 21, 2012, extended the use ofportable and temporary signs through March 15; 2014. Staff stated that there have been no Page 2 of 4 major problem orissues in the extended administration of this temporary program. The Committee and staff discussed extending the program. After discussion, the Committee determined they would be supportive of extending the ordinance related to temporary signs for a period of two years (2), excl_ude any language regarding economic conditions; and require all portable, temporary signs to be taken in at night. The Committee recommended reviewing the extension prior to the new expiration date to determine if the ordinance will be extended or if any problems or issues have been noted by staff. StafF will be taking the temporary sign provisions' extension before the Public Works Committee for review at their next meeting. B. Department Operations Briefings (Tate) Assistant Director of Community Development Services Jeff Tate reviewed a schedule of upcoining briefings on department operations with the Committee. The Committee was.supportive of the schedule and had no items to add. C. Rental House Briefings (Chamberlain) Planning Services Manager Elizabeth Chamberlain updated the Committee on the tasks implemented following the adoption of Ordinance No. 6477, regulating rental housing. Assistant Director of Community Services Developmen; Jeff Tate explained that Green River Community College is working with the City on a quarterly basis to provide a list of addresses to help the Ciry identify properties where there are potentially multiple students needing proactive outreach. The Committee and staff discussed the City's approach for continued outreach with rentals that are not compliant through the 1st quarter of 2014 and then moving them oyer into code enforcement thereafter. The Committee concurred with this approach. Chair Holman invited members of the:public forward for public comment on the status of rental housing:- Russ Campbell, 31606 126th Aye. SE, Aubum Mr. Campbell stated it has 6een about a year,since he discussed the rental housing issue with the City. He understands "nothing happens ovemight" yet stated he is encouraged that progress is moving right along. Mr. Cambell and staff discussed the three rentals within his neighborhood and Mr. Campbell noted that the process will take time. D. Overview of Permits and Fees (Tate) Jeff Tate, Assistant Director of Community Development Senrices provided an overview ofi pertnits and fees. A review of the TrakiT program was provided to the Committee to showcase how staff Page 3 of 4 processes permit and assesses fees fordevelopment. The Committee was appreciative of the ovenriew and encouraged by the process. The Committee emphasized their appreciation for the philosophy of Aubum, being customer cenfric and customer oriented. E. Director's Report (Tate) Assistant Director of Community Development Services Jeff Tate updated the Committee on the following items: The pile driving construction of the Trek building is ahead of schedule by two weeks since the piling does not need to be installed to the depth originally planned. In early December, approximately 4,000 2014 6usiness license renewals were sent out by the Gity. Staff has processed about twa thirds of the renewals. Next week follow-up renewal notices will be sentto the remaining one=third of the businesses. In mid March a list of businesses will be developed who have not renewed and code enforcement outreach will begin. F. PCDC Status Matrix (Tate) The Committee had no additions or changes for the PCDC Matrix but did express that they would like to discuss the additional Pedestrian Kiosk construction. The Downtown Parking Management Plan, Resolution No. 5031 will be going forward to full Council on February 3, 2014. The date will be changed on Rental Housing to reflect a review in April. IV. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjoumed at 6:34 p.m. DATED THIS �� � DAY OF -1�� , 2014. � n Holman - Chair , , . . Tina Kriss - PI ning ecretary Page 4 of 4