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HomeMy WebLinkAbout5006 RESOLUTION NO. 5 0 0 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND ID CONSULTING SOLUTIONS, LLC FOR WIRELESS ACCESS POINT SERVICES WHEREAS, The City wishes to have wireless access points installed and configured in various locations, and WHEREAS, after reviewing available service providers, City staff recommends that the City enter into a contract with ID Consulting Services, LLC, 5531 N Glenwood Street, Boise, ID 83714 for these services; and WHEREAS, it is in the public interest for the parties to enter into an agreement for installation and configuration of wireless access points. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows. Section 1. That the Mayor and City Clerk are hereby authorized to execute an Agreement between the City and ID Consulting Services, LLC for installation, configuration, and design of Motorola wireless access points and equipment which agreement shall be in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. ---------------------------- Resolution No. 5006 November 4, 2013 Page 1 of 2 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. �1 Dated and Signed this a�day of 2013 TY OF RN PETER B. LEWIS, MAYOR ATTEST Danielle E. Daskam, City Clerk APP E O FORM: Daniel B. Heid, City Attorney -------------------------- Resolution No. 5006 November 4, 2013 Page 2 of 2 CITY OF AUBURN AGREEMENT FOR PROFESSIONAL SERVICES FOR FIBER AND WIRELESS INFRASTRUCTURE INSTALLATION THIS AGREEMENT made and entered into on this (1-11 day of 20pj-+, by and between the City of Auburn, a municipal corporation of the State of Wasl ' gton, hereinafter referred to as "City" ID CONSULTING SOLUTIONS, LLC, 5531 N Glenwood Street, Boise, ID 83714, hereinafter referred to as the "Provider." RECITALS : 1 The City is in need of the professional services of individuals, employees or firms for installation, configuration, and design of Motorola wireless access points and equipment; and, 2. The City desires to retain the Provider to provide certain services in connection with the City's work on said project; and, 3. The Provider is qualified and able to provide consulting services in connection with the City's needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: I Scope of Services. The Provider agrees to perform in a good and professional manner the tasks described on Exhibit "A" attached hereto and incorporated herein by this reference. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Provider of additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be executed by the respective parties prior to the Provider's performance of the additional services, except as may be provided to the contrary in Section 3 of this Agreement. The performance of services pursuant to an addendum shall be subject to the terms and conditions of this Agreement except where the addendum provides to the contrary, in which case the terms and conditions of any such addendum shall control. 10.16.13 Page 1 of 7 3. Performance of Additional Services Prior to Execution of an Addendum. The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Provider's performance of the requested services. The Provider hereby agrees that it shall perform such services upon the verbal request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Provider's Representations. a. The Provider hereby represents and warrants that it has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. b Prevailing Wages. Contractor shall file a "Statement of Intent to Pay Prevailing Wages" with the State of Washington Department of Labor & Industries prior to commencing any Contract work that would constitute a Public Work. The Contractor shall pay prevailing wages and comply with Chapter 39 12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. The prevailing wage rate revision in effect on the date that this Agreement was fully executed is attached and by this reference incorporated herein and made a part hereof. No payment shall be issued until a Statement of Intent to Pay Prevailing Wages form, for the Contractor and each and every subcontractor, has been approved by the State Department of Labor & Industries, and is received by the City. Final payment shall not be released until an Affidavit of Wages Paid form for the Contractor and each and every subcontractor, has been approved by the State Department of Labor & Industries, and is received by the City. 5 City's Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Provider: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b Furnish the Provider with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. C. Arrange for access to the property or facilities as required for the Provider to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Provider and render decisions regarding such documents in a timely manner to prevent delay of the services. 10.16.13 Page 2 of 7 6. Acceptable Standards. The Provider shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City. 7. Compensation. As compensation for the Provider's performance of the services provided for herein, the City shall pay the Provider a sum not to exceed $69,237.50, including tax. The Provider shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Provider thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. 8. Time for Performance and Term of Agreement. The Term of this Agreement shall commence on the date hereof and shall terminate upon March 1, 2014. 9. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City 10 Records Inspection and Audit. All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue to work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement. / /� This Agreement shall be administered by AA&jYAl A40a w , on behalf of the Provider, and by the Mayor of the City, or designee, on the City Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: 10.16 13 Page 3 of 7 City of Auburn Provider Director, Innovation and Technology ID Consulting Solutions, LLC Auburn City Hall Andrew Rupe 25 West Main Vice President of Technology Auburn, WA 98001-4998 5531 N Glenwood Street (253) 931-3160 FAX (253) 876-1920 Boise, ID 83714 Email: rtiedman @auburnwa.gov Phone: 208-375-8400 Fax: 8�6$ 5c'i L30O Email: arupe @idconsol.com 13. Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a party to this Agreement in the foregoing manner. Any party may change its address by giving notice in writing, stating its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 14 Insurance. The Provider shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below. The Provider shall furnish evidence, satisfactory to the City, of all such policies. During the term of this Agreement, the Provider shall take out and maintain in full force and effect the following insurance policies: a. Commercial General Liability insurance, insuring the City and the Provider against loss or damages arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Provider's Commercial General Liability insurance policy with respect to the work performed for the City, with minimum liability limits of $1,000,000.00 combined single limit for personal injury, death or property damage in any one occurrence. b. Such workmen's compensation and other similar insurance as may be required by law. c. Professional liability insurance with minimum liability limits of$1,000,000. d. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 O1 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 10.16.13 Page 4 of 7 e. The Provider's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 15 Indemnification. The Provider shall indemnify, defend and hold the City and its officers, agents and employees, or any of them harmless from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, including attorney fees, by any reason of or arising out of the act or omission of the Provider, its officers, agents, employees, or any of them relating to or arising out of the performance of this Agreement except for injuries and damages caused by the sole negligence of the City. If a final judgment is rendered against the City, its officers, agents, employees and/or any of them, or jointly against the City and the Provider and their respective officers, agents and employees, or any of them, the Provider shall satisfy, the same to the extent that such judgment was due to the Provider's negligent acts or omissions. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 16. Assignment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 17. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 18. Termination and Suspension. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. 10 16.13 Page 5 of 7 The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider if the services provided for herein are no longer needed from the Provider. If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination. 19 Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 20. Costs to Prevailing Partv. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 21. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the count}, in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 22. Captions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 23. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 10 16.13 Page 6 of 7 24. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CIT UBURN ID CONSULTING SOLUTIONS, LLC Peter B Lewis, Mayor Name: Title: VP Attest: Danielle E. Daskam City Clerk Appr e as to-form. giel Heid,WAttorAey 10.16.13 Page 7 of 7 V W10 CONSUL-TING Sales 0. uoie S O L U 7 1 O N S - Date September 4,2013 TO SHIP TO. City or Aubum 25 West Main Street Same Auburn WA 98001 AM Colin Schmalz Salesperson Job and Lecabdns Shipping Shtppmp DBlivery Payment pue pale Method Terms Date Terms Ampe Wireless Broadband-Install,Provision,Route Power to Wireless APS 30 days net $ite LOCabMS Aubum Way South and DOgwuod Auburn Way Sarah and Muckleshoot Plaza Auburn Way South and R Street Auburn Way South and M Street Auburn Way South and 12th SE Auburn Way South at the Donut Star Brannan Park 30m Street-Point to Pant Procurement Amt Est Ptice LEquipment $3,200.00 1 ton flatbed 40 Bucket Truck 40 Pickup 40 $28,300.00 AP Switch Cabinet 8 $21,60000 AP Brennan to 30th St Point to Point 1 $1,20000 Fiber Splicing-COA Backbone 4 $4,000.00 Wireless Controller 1 $1,50000 Procurement Total $31,500.00 Installation $26,000.00 Labor Regular Time Superintendent 40 Wireless Tech 80 Network Engineer 40 Laborer-Flagger 40 Electrical Contractor 1 $4,500.00 Structural Engineering-AP Mount Design 1 $1,30000 Allowance $_5,000.00 Traffic Control 1 Installation Total $31,800.00 Subtotal $62,500.00 Sales Tax(9.5%) $5,937.50 Total $69,237.50 Make all checks payable to ID Consulting Solutions ID Consulting SOluhons 5531 N Glenwood Street,Boise,ID 83714 Phone 2083258400 Fax 888 509 2300 I 17 CONSULTING September 25, 2013 Colin Schmalz City of Auburn 1 East Main St,Suite 200 Auburn,WA 98002 Subject: City of Auburn WiFi Project Dear Mr Schmalz, ID Consulting Solutions has provided a proposal for the installation of wireless components for the COA's wireless project. The locations to be deployed were selected by COA personnel and confirmed with heat map calculations. The installation locations are listed in the proposal submitted under separate cover. Key deliverable elements of this project include: • System design drawings. Plan drawings of fiber routes. Component hardware mounting details. Network topology drawings. Connection details of each cabinet. • Optics at each cabinet will be provided by COA. • We set a throughput benchmark of 10 Mbps throughput at the client—client being a laptop in a vehicle with standard onboard wireless adapter(Intel). Throughput will be different for different devices. Mobile phones will see highest bandwidth at-100 feet from the AP Laptops at 200 feet. Vehicles with a modem will reach out in direct line of sight—0.5 miles. • Deliverables will include reverse propagation field study that will assess the actual operating parameters of the system. • Provide and install a wireless WAN controller in the COA Data Room located. The WAN controller will be configured for the COA fiber network in conjunction with COA IT staff. IDCS will provide one afternoon of training on the controller and provide COA with a summary of functions and set up. • Install a wireless AP's at locations listed in this proposal. The AP's will be configured for the COA fiber network in conjunction with COA IT staff IDCS will provide one afternoon of training on the AP's and provide COA with a summary of functions and set up. Our SOW by location will include: Auburn Way South and Dogwood: • Electrical Contractor to permit and terminate 120 volt wiring. • Provide and mount AP cabinet on traffic pole. • Provide and mount mast for AP Pole brackets and—15 foot mast. • Mount customer supplied AP on mast. is Provision AP for mesh backhaul. Telecommunications Facilities Energy to Consulting Solutions,I.I.C. 5531 N Glenwood Street Bolse,to 83714 208.375.8400 Page 1 of 4 www.idconsol.com 1�r ID CONSULTING S O L U T 1 O N S 1. , I • Installation timeline 4 days. Auburn Way South and Muckleshoot Plaza: • Electrical Contractor to permit and terminate 120 volt wiring. • Open splice case and splice into one additional pair of fiber strands into traffic control cabinet. Terminate new fiber in traffic control cabinet and AP cabinet. • Provide and mount AP cabinet on traffic pole. • Provide and mount mast for AP. Pole brackets and -15 foot mast. • Mount customer supplied AP on mast. • Provision and connect AP for fiber backhaul. • Installation timeline 4 days. Auburn Way South and R Street: • Electrical Contractor to permit and terminate 120 volt wiring. Provide and mount AP cabinet on light pole. Provide and mount mast for AP Pole brackets and -15 foot mast. Mount customer supplied AP on mast. • Provision AP for mesh backhaul. • Installation timeline 4 days. Auburn Way South and M Street: • Electrical Contractor to permit and terminate 120 volt wiring. Open splice case and splice into one additional pair of fiber strands into traffic control cabinet. Terminate new fiber in traffic control cabinet and AP cabinet. • Provide and mount AP cabinet on traffic pole. • Provide and mount mast for AP Pole brackets and -15 foot mast. • Provision and connect AP for fiber backhaul. • Installation timeline 4 days. Auburn Way South and 12"St. SE: Electrical Contractor to permit and terminate 120 volt wiring. • Open splice case and splice into one additional pair of fiber strands into traffic control cabinet. Terminate new fiber in traffic control cabinet and AP cabinet. • Provide and mount AP cabinet on traffic pole. • Provide and mount mast for AP Pole brackets and-15 foot mast. • Provision and connect AP for fiber backhaul. • Installation timeline 4 days. Telecommunications Facilities Energy ID Consulting Solutions,I.I.C. 5531 N Glenwood Street Boise,ID 83714 208.375.8400 Page 2 of 4 www.ldconsol.com ID CONSULTING s ❑ i_ u T i D N s LL r Auburn Way South and Donut Star: • Electrical Contractor to permit and terminate 120 volt wiring. Route new unswitched 120 volt circuit to light pole to power AP. • Provide and mount AP cabinet on light pole. • Provide and mount mast for AP. Pole brackets and-15 foot mast. • Mount customer supplied AP on mast. • Provision AP for mesh backhaul. Installation timeline 4 days. Brannan Park: • Electrical Contractor to permit and terminate 120 volt wiring. Route new unswitched 120 volt circuit to light pole to power AP. • Provide and mount AP cabinet on light pole. • Mount customer supplied AP to light pole. • Provision AP for mesh backhaul to PTP at 301"Street. Installation timeline 5 days. 30`h Street—Point to Point: • Electrical Contractor to permit and terminate 120 volt wiring. Open splice case and splice into one additional pair of fiber strands into traffic control cabinet. Terminate new fiber in traffic control cabinet and PTP cabinet. • Provide and mount PTP cabinet on traffic pole. • Provide and mount bracket for PTP Mount PTP on bracket. • Aim at PTP on Brannan Park light pole. • Installation timeline 4 days. Telecommunications Facilities Energy ID Consulting Solutions,I.I.C. 5531 N Glenwood Street Boise,ID 83714 208.375.8400 Page 3 of 4 www.idconsol.com i r ID CONSULTING S 0 L U T 1 0 N S 1. L. r Materials we anticipate using include: • Westell AP cabinet • Motorola 6562 PTP Wireless AP • AP brackets will be selected after structural engineering design of bracket and mast. IDCS will re-generate the computer heat map based on the new AP locations. After deployment and provisioning we will validate the heat map by field measuring signal strength around each AP location. IDCS will deliver a final report of the system performance to COA. Please feel free to give me a call anytime. Thank you for the opportunity to perform the wireless network installation. Sincerely, Andrew Rupe VP of Technology 208.860.0210(c) Telecommunications Facilities Energy ID Consulting Solutions,I.I.C. 5531 N Glenwood Street Boise,ID 83714 208.375.8400 Page 4 of 4 wwwrdconsol.com