HomeMy WebLinkAbout01-06-2015CITY OF
CITY
WASHINGTON
PLANNING COMMISSION MEETING
January 6, 2015
AGENDA
CALL TO ORDER — 7:00 p.m., Council Chambers
11. ROLL CALL /ESTABLISHMENT OF QUORUM
111. APPROVAL OF MINUTES
A. November 5, 2014
IV. PUBLIC COMMENT
Comment from the audience on any item not listed on the agenda for discussion or public
hearing.
V. PLANNING DEPARTMENT REPORT
Update on Planning and Development Department activities.
VI. ACTION
A. Election of Planning Commission Chair and Vice Chair* (Tate)
Summary: Annual Election of the Chairperson and Vice - Chairperson of the Auburn
Planning Commission for 2015.
VII. OTHER BUSINESS
A. Comprehensive Plan Update Schedule
Summary: Staff to review the Comprehensive Plan update schedule going forward to
assist the Commission in scheduling meetings to facilitate the workload.
B. Value Statement Discussion* (Tate)
Summary: Review and discuss the draft citywide value statements.
VIII. ADJOURNMENT
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
CITY OF
CITY
WASHINGTON
PLANNING COMMISSION MEETING
November 5, 2014
SPECIAL WORK SESSION AND
REGULAR MEETING AGENDA
SPECIAL WORK SESSION — 6:30 - 7:00 p.m., Council Chambers
CALL TO ORDER
Chair Judi Roland called the meeting to order at 6:30 p.m. at Council Chambers located
on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington.
II. ROLL CALL /ESTABLISHMENT OF QUORUM
Planning Commission Members present were: Chair Judi Roland, Vice -Chair Copple,
Commissioner Mason, Commissioner Lee, Commissioner Baggett, Commissioner
Pondelick, and Commissioner Smith.
Staff present included: City Attorney Dan Heid, Planning Services Manager Jeff Dixon,
Financial Analyst Consuelo Rogel, and Community Development Secretary Tina Kriss.
Members of the Public Present: Bob Kenworthy of the Auburn School District, Linda
Burgess of the Pierce County Biodiversity Alliance, and Ralph Fortunato of the Kent
School District.
III. 2014 Annual Comprehensive Plan Amendments*
Planning Services Manager Jeff Dixon provided an overview of the 2014 Comprehensive
Plan Amendment, CPA14 -0001.
• P/T #1 —
Auburn School District 2014 -2020 Capital Facilities Plan
• P/T #2 —
Dieringer School District Capital Facilities Plan 2015 -2020
• P/T #3 —
Federal Way School District 2015 Capital Facilities Plan
• P/T #4 —
Kent School District 2014/2015 — 2019/2020 Capital Facilities Plan
• P/T #5 —
City of Auburn 2015 -2020 Capital Facilities Plan
Staff provided a comment letter from the Federal Way School District regarding the 2015
Federal Way School District Capital Facilities Plan. Staff also provided a memorandum
outlining additional revisions of six pages of the Auburn Capital Facilities Plan.
The Commission and staff discussed and potential timelines of various capital facility
projects listed on the Auburn Corridor Level of Service page noted in the draft Capital
Facilities Plan, Table -T -1c on page 20. In answer to the question asked by the Commission
as to the priority of the projects, staff stated that he would review the Level of Services page
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
with other staff and report back report back to the Commission to clarify the level of services
verses the improvement priority of the projects.
IV. ADJOURNMENT
REGULAR MEETING — 7:00 p.m., Council Chambers
CALL TO ORDER
Chair Judi Roland called the meeting to order at 7:03 p.m. at Council Chambers located n
the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington.
II. ROLL CALL /ESTABLISHMENT OF QUORUM
Planning Commission Members present were: Chair Judi Roland, Vice -Chair Copple,
Commissioner Mason, Commissioner Lee, Commissioner Baggett, Commissioner
Pondelick, and Commissioner Smith.
Staff present included: City Attorney Dan Heid, Planning Services Manager Jeff Dixon,
Financial Analyst Consuelo Rogel, and Community Development Secretary Tina Kriss.
Members of the Public Present: Bob Kenworthy of the Auburn School District, Linda
Burgess of the Pierce County Biodiversity Alliance, and Ralph Fortunato of the Kent
School District.
III. APPROVAL OF MINUTES
A. October 7, 2014
Vice -Chair Copple moved and Commissioner Smith seconded to approve the minutes
from the October 7, 2014 meeting as written.
MOTION CARRIED UNANIMOUSLY. 7 -0
IV. PUBLIC COMMENT
Linda Burgess, from the Pierce County Biodiversity Alliance (PCBA), 12822 5th Street E.,
Edgewood
Ms. Burgess stated that she is on the board of the Puyallup River Watershed Council and
a member of the Pierce County Biodiversity Alliance.
A letter was distributed to Commission members and staff, written by Ms. Burgess, on
behalf of the Pierce County Biodiversity Alliance. Ms. Burgess stated that she would like
to introduce biodiversity protection as an element in the City of Auburn 2015
Comprehensive Plan Update. She provided background information regarding the Lower
White River Biodiversity Management Area (BMA) Stewardship Plan and explained that
each city jurisdiction managing land within the Lower White River BMA is identified
separately within the draft plan. One of the actions of the plan was to work with the City of
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
Auburn to identify Comprehensive Plan Amendments that incorporate biodiversity
management goals and policies in subsequent updates.
She expanded on what it takes to protect and maintain the quality of life and rich
biodiversity. Ms. Burgess stated that she has come to start a dialogue with the
Commission to illicit the city's help to increase public awareness and an appreciation of
this unique biodiversity -rich area in the City of Auburn and to create a community vision
and plan for preserving it for future generations by introducing biodiversity protection goals
in the city's Comprehensive Plan. She proceeded to provide goals and policies that could
be implemented within the Comprehensive Plan Update.
V. PLANNING DEPARTMENT REPORT
Planning Services Manager Jeff Dixon reported that two residential applications have
been submitted to the City, "The Reserve ", located on the vacant property west of the
Lowe's store, zoned light commercial. This proposal would provide 292 senior housing
units and 227 multi - family housing units on the 10.7 -acre site.
A second proposal has been submitted for a project on Lea Hill at the northwest corner of
SE 312th and 132nd Avenue SE. This project, "The Promenade ", proposes 330 apartment
units in a mixed use project with residential and commercial components within a 14.5 -
acre site.
New Senior Planner Thaniel Gouk has begun employment with the city and the new Urban
Planner, Lauren Flemister, will start employment with the city December 3, 2014.
Staff reported the City Council adopted the ordinance November 3, 2014 to go to a
Council study session format; it is scheduled to begin January 1, 2015. Staff also
mentioned that the council adopted two other code changes that the Planning Commission
had recommended; the short plat threshold and the floor area ratio.
VI. PUBLIC HEARINGS
A. 2014 Annual Comprehensive Plan Amendments (CPA14 -0001)
Chair Roland opened the public hearing on CPA14 -0001, P/T #1 through P/T #5 at
7:25 p.m.
Planning Services Manager Jeff Dixon provided a background information on the city's
Comprehensive Plan. He also provided an overview of CPA14 -0001, the 2014
Comprehensive Plan amendments listed below:
• P/T #1
— Auburn School District 2014 -2020 Capital Facilities Plan
• P/T #2
— Dieringer School District Capital Facilities Plan 2015 -2020
• P/T #3
— Federal Way School District 2015 Capital Facilities Plan
• P/T #4
— Kent School District 2014/2015 — 2019/2020 Capital Facilities Plan
• P/T #5 —
City of Auburn 2015 -2020 Capital Facilities Plan State Amendments.
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
Staff provided a comment letter from the Federal Way School District regarding the 2015
Federal Way School District Capital Facilities Plan. Staff pointed out that there are no
map amendments proposed with this year's comprehensive plan amendment process.
Mr. Dixon stated staff respectfully recommends approval of Policy /Text amendments P/T
#1 thru P/T #5, with inclusion into the City's Comprehensive Plan Amendments.
CPA14 -0001 — P/T #1, Auburn School District 2014 -2020 Capital Facilities Plan
Chair Roland emphasized that the public hearing has been opened and invited the
public forward for comment on CPA14 -0001, P/T #1 — Auburn School District 2014 -2020
Capital Facilities Plan.
Bob Kenworthy, Assistant Director of Capital Projects for the Auburn School District, 915
Fourth Street, Auburn
Mr. Kenworthy reported that the Auburn School District has provided the City with its
annually updated Capital Facilities Plan (CFP) covering 2014 -2020. The CFP was
adopted by the Auburn School District Board of Director's on June 9, 2014. Mr.
Kenworthy reviewed current projects in construction as well as the enrollment
projections and future needs for the next six years. The updated plan indicates that the
Auburn School District is requesting a change in the school impact fees for 2014. The
calculated fee for single - family is $4,137.21, a decrease of $1,261.72; and the calculated
fee for multi - family is $3,518.17, an increase of $130.33.
Mr. Kenworthy stated that the Auburn School District Board of Directors is requesting the
plan be adopted by reference as part of the capital facilities element of the City of
Auburn's Comprehensive Plan and that the school impact fees be set in accordance with
the plan for the 2015 fiscal year.
Chair Roland closed the public hearing on CPA14 -0001, P/T #1 —Auburn School District
2014 -2020 Capital Facilities Plan at 7:50 p.m.
Vice -Chair Copple moved and Commissioner Lee seconded to recommend inclusion of
CPA14 -0001, P/T #1 — Auburn School District 2014 -2020 Capital Facilities Plan, into the
city's Comprehensive Plan.
MOTION APPROVED UNANIMOUSLY. 7 -0
CPA14 -0001 — P/T #2 Kent School District 2014/2015 Capital Facilities Plan
Chair Roland opened the public hearing for CPA14 -0001 — Kent School District
2014/2015 Capital Facilities Plan at 7:51 p.m.
Ralph Fortunato, CSBC, Director of Fiscal Services for the Kent School District, 12033
SE 256th Street, Kent
Mr. Fortunato reported that the Kent School District Capital Facilities Plan is not
requesting an increase its school impact fees; the fees will be consistent with those
previously adopted and supported by the Capital Facilities Plan.
Chair Roland closed the public hearing for P/T #4 — Kent School District 2014/2015 —
2019/2020 Capital Facilities Plan at 7:58 p.m.
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
Vice -Chair Copple moved and Commissioner Baggett seconded to recommend inclusion
of CPA14 -0001, P/T #4 — Kent School District 2014/2015 — 2019/2020 Capital Facilities
Plan into the City's Comprehensive Plan.
MOTION APPROVED UNANIMOUSLY. 7 -0
CPA14 -0001 — P/T #2. Dierinaer School District Caoital Facilities Plan 2015 -2020
CPA14 -0001 — P/T #3, Federal Way School District 2015 Capital Facilities Plan
Chair Roland opened the public hearing on CPA14 -0001, P/T #2 Dieringer School
District Capital Facilities Plan 2015 -2020 and CPA14 -0001, P/T #3 Federal Way School
District 2015 Capital Facilities Plan at 8:01 p.m.
Planning Services Manager Jeff Dixon reminded the Commission of the letter from the
Federal Way School District Board requesting that the City incorporate the Federal Way
School District's 2015 Capital Facility Plan into the City's Comprehensive Plan.
Chair Roland pointed out that the Federal Way School district is decreasing their single -
family dwelling fee for 2015 $192.00 to $5,171.00 and their multi - family dwelling fee for
2015 will be decreased $90.00 to $1,834.00.
Chair Roland stated Dieringer School District is increasing their fee for a single - family
dwelling $2,016.00 to $5,231.00 and a multi - family dwelling increase of $144.00 to
$1,839.00.
With no comment from the public, Chair Roland closed the public hearing on
CPA14 -0001, P/T #2 at and P/T #3 at 8:11 p.m.
CPA14 -0001 — P/T #2
The Commission expressed their concern that there was a sizeable increase in the
Dieringer School District's school impact fees and asked if they could make as part of
their recommendation a request for Council to review the fees. Staff confirmed that they
could make that request to Council as part of the recommendation. The Commission
also asked if staff could clarify the "technology improvements" noted within the plan. Mr.
Dixon noted that he will check into those additional fees and report back to the
Commission.
Vice -Chair Copple moved and Commissioner Mason seconded to recommend City
Council review the calculations and figures for CPA14 -0001, P/T #2, Dieringer School
District Capital Facilities Plan and recommended inclusion of the plan into the city's
Comprehensive Plan.
MOTION APPROVED. 5 -2
CPA14 -0001 — P/T #3
Chair Roland Open public hearing on CPA14 -0002 — P/T #3, Federal Way School
District 2015 Capital Facilities Plan at 8:15 p.m.
With no comments from the public, Chair Roland closed the public hearing at 8:16 p.m.
The Commission deliberated.
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
Vice -Chair Copple moved and Commissioner Smith seconded to recommend inclusion
of P/T #3, CPA14 -0001, Federal Way School District 2015 Capital Facilities Plan
into the city's Comprehensive Plan.
MOTION APPROVED UNANIMOUSLY. 7 -0
CPA14 -0001 — P/T #5, City of Auburn 2015 -2020 Capital Facilities Plan
Chair Roland opened the public hearing on CPA14 -0001, P/T #5, City of Auburn 2015-
2020 Capital Facilities Plan at 8:16 p.m., with no comments from the public, Chair
Roland closed the public at 8:18 p.m. and the Commission deliberated.
Commissioner Smith expressed concerns over the lack of sidewalks and pedestrian
safety on Auburn Way South, south from Dogwood Street SE and stated that he
believes the Auburn Way South Pedestrian Improvements (Dogwood St. SE to Fir St
SE)(cp1118) should be elevated in priority due to pedestrian safety concerns. In
addition he believes the improvements should be extended up through Redwood Ct. SE
or to where the mobile home parks are located.
Vice -Chair Copple asked if staff would provide an explanation of the Definition of Auburn
Corridor Level of Service (LOS) from Table T -1c priorities and the meaning of the LOS
Standard. Mr. Dixon stated that he would check into the definition and report back to the
Commission.
Vice -Chair Copple moved and Commissioner Lee seconded to recommend inclusion of
CPA14 -0001 — P/T #5, City of Auburn 2015 -2020 Capital Facilities Plan into the city's
Comprehensive Plan.
Commissioner Smith moved and Commissioner Baggett seconded to amend the motion
to include a recommendation that the city study the extension of sidewalks identified by
the pedestrian safety corridor on the Auburn Way South corridor (Fir Street SE to
Hemlock Street SE) and extend further to the south, in addition to the inclusion of
CPA14 -0001, P/T #5 to the city's Comprehensive Plan.
The Planning Commission voted on inclusion of the amended motion.
MOTION APPROVED AS AMENDED. 6 -0 (one Member abstained)
The Planning Commission voted on the approved amended motion.
AMENDED MOTION APPROVED. 6 -0 (one Member abstained)
The next regular meeting will be held December 2, 2014. Ajoint session with the
Committee and the Planning and Community Development Committee will take place in
January.
VII. ADJOURNMENT
There being no further business to come before the Planning Commission, Chair Roland
adjourned the meeting at 8:32 p.m.
The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the
Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning.
Planning Commissioners are appointed by the Mayor and confirmed by the City Council.
Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the
City Council who must ultimately make the final decision.
A TY OF
MEMORANDUM
* WASHINGTON
TO: Judi Roland, Chair, Planning Commission
Ron Copple, Vice - Chair, Planning Commission
Planning Commission Members
FROM: Jeff Tate, Assistant Director of Community Development
DATE: December 29, 2014
RE: January 6th, 2014 Planning Commission Agenda
Planning Commission Business
Pursuant to the Planning Commission's adopted Rules of Procedures (provided as
Attachment A), subsection 111.2 states that the Planning Commission shall elect officers
at the first regular meeting of each calendar year. Before the close of the January 6th
meeting, officers must be elected for 2015. The results of the election will take effect at
the following meeting so that new appointments are prepared to serve in their new
capacity.
Schedule
On approximately March 1St, 2015 staff anticipates transmitting to the Planning
Commission the full rewrite of the draft Comprehensive Plan. Due to its size, Planning
Commission members will be faced with a heavier than normal workload in order to
complete review, deliberations, and a recommendation. For this reason, during the
January 6th Planning Commission meeting staff would like to discuss the best method
for working through this effort during March and April. Staff suggests that Planning
Commission members bring their March and April schedules so that we can discuss
ideas for getting maximum member participation and to decide on the most efficient way
to work through the document, answer questions, follow up with suggested
amendments, etc.
The Planning Commission already has regular meetings scheduled for March 3rd, March
17th, April 7th and April 21, 2015. While it is difficult to predict the number of hours it will
take to work through the draft materials, staff believes that four 2 hour meetings may not
be adequate. The Planning Commission is not limited in its authority to set up sessions
outside of its normal calendar. Options during this stretch include holding more frequent
meetings, longer meetings and /or meeting on alternative days. We would also like to
discuss how we most efficiently work through deliberations and editing.
Value Statements
Attachment B provides a draft series of citywide value statements. The intent of
establishing value statements is that it helps create a foundation for the Comprehensive
Plan and future city decision making that implements the principles of the Plan. These
draft value statements are derived from the 2014 "Imagine Auburn" community visioning
effort which generated feedback and input from approximately 1,000 people, City
Council visioning exercises that occurred during their annual retreats, general
conversation with Council Sub - Committees and the Planning Commission, and
internally generated staff ideas.
Since these statements serve as the foundation of the document, staff is advancing
them to the Planning Commission in order to obtain any early feedback. Staff is also
circulating these statements internally to other Departments and will be discussing them
with City Council during their January 12th Study Session. Our current goal is to make
sure that the statements are clear and understandable, that they align with the beliefs of
City leadership, and that we have not missed or overemphasized any particular area.
These value statements will appear within the Comprehensive Plan along with a
description of how values are used in shaping policy. This means that there will be an
additional opportunity to formally deliberate on these statements and make
recommendations for Council consideration.
Planning Commission — Rules of Procedure Attachment A
CITY OF AUBURN
PLANNING COMMISSION
RULES OF PROCEDURE
ADOPTED NOVEMBER, 1983
REVISED NOVEMBER, 1988
UPDATED APRIL, 2000
REVISED FEBRUARY, 2007
REVISED APRIL 2, 2013
Planning Commission — Rules of Procedure
PLANNING COMMISSION - RULES OF PROCEDURE
TABLE OF CONTENTS
SECTION SUBJECT PAGE
I. NAME ............................ ..............................1
II. MEETINGS ................... ..............................1
III. ELECTION OF OFFICERS .........................2
IV. CHAIR ........................... ..............................2
V. SECRETARY ................ ..............................3
VI. QUORUM ...................... ..............................3
VII. ABSENCE OF MEMBERS ..........................3
VIII. ACTIONS DEFINED ..... ..............................3
IX. AGENDA ....................... ..............................4
X. PUBLIC HEARING ......... ............................4 -6
XI. CONFLICT OF INTEREST .........................6 -7
XI I. AMENDMENT .............. ..............................7
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Planning Commission — Rules of Procedure Attachment A
CITY OF AUBURN PLANNING COMMISSION
RULES OF PROCEDURE
We, the members of the Planning Commission of the City of Auburn, do
hereby adopt, publish, and declare the following Rules of Procedure:
NAME:
The official name of the City of Auburn advisory planning agency shall be "The
City of Auburn Planning Commission." The membership and terms of office of the
members of the Planning Commission shall be as provided in Chapter 2.45 of the
Auburn City Code (ACC).
II. MEETINGS:
All meetings will be held at the Auburn City Hall, Auburn, Washington,
unless otherwise directed by the Secretary or Chair of the Planning
Commission.
2. Regular meetings shall be held on the Tuesday following the first
Monday of each month, and shall be open to the public. The meeting
shall convene at 7:00 P.M. unless otherwise directed by the Secretary
or the Chair.
3. If the first Monday of the month is a legal holiday, the regular meeting
shall be held on the following Wednesday. If a regular meeting day
(Tuesday) falls on a legal holiday or on the November General Election,
the Commission will convene on the following Wednesday.
4. Special meetings of the Planning Commission shall be at the call of the
Chair. Special meetings of the Planning Commission may also be
called by any three members of the Council A minimum notice of 24
hours shall be provided for special meetings in accordance with State
law.
5. If no matters over which the Planning Commission has jurisdiction are
pending upon its calendar, a meeting may be canceled at the notice of
the Secretary or Chair provided at least 24 hours in advance.
6. Except as modified by these rules of procedure, Robert's Rules of
Order, Newly Revised, most current version, shall govern the conduct
of the meetings.
Planning Commission — Rules of Procedure
7. Meetings of the Planning Commission shall be conducted in conformity
with the requirements of the Washington State Open Public Meetings
Act, Chapter 42.30 of the Revised Code of Washington (RCW).
Executive sessions can only be held in accordance with the provisions
of Section 42.30.110 RCW.
8. The Planning Commission may conduct business in closed session as
allowed in conformity with Section 42.30.140 RCW.
9. An agenda shall be prepared in advance of every regular and special
meeting of the Planning Commission. Meeting agendas and materials
on items on an agenda for a regular meeting shall be provided to
members of the Planning Commission not less than five (5) days in
advance of the regular meeting. Meeting agendas and materials on
items on an agenda for a special meeting shall be provided to members
of the Planning Commission as promptly in advance of the meeting as
can reasonably be accomplished.
III. ELECTION OF OFFICERS:
The officers of the Commission shall consist of a Chair and Vice Chair
elected from the appointed members of the Commission and such other
officers as the Commission may, by the majority vote, approve and
appoint.
2. The election of officers shall take place once each year at the
Commission's first regular meeting of each calendar year. The term of
office of each officer shall run until the subsequent election.
3. The vacancy of the Chair or Vice -Chair during his or her term of office
shall be filled for the remaining term of office by the Mayor and
confirmed by the City Council. The Chair would be replaced by the
Vice -Chair or the Vice -Chair would be elected by the vote of the
Planning Commission.
IV. CHAIR:
The Chair shall preside over the meetings of the Commission and may
exercise all the powers usually incident of the office. The Chair shall be
considered as a member of the Commission and have the full right to
have his /her own vote recorded in all deliberations of the Commission.
Unless stated otherwise, the Chair's vote shall be considered to be
affirmative for the motion.
2. The Chair shall have power to create temporary committees of one or
more members. Standing committees of the Commission shall be
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Planning Commission — Rules of Procedure
created at the direction of the Commission and appointed by the Chair.
Standing or temporary committees may be charged with such duties,
examinations, investigations and inquiries relative to one or more
subjects of interest to the Commission. No standing or temporary
committee shall have the power to commit the Commission to the
endorsement of any plan or program without the approval at the regular
or special meeting of the Commission.
3. The Vice Chair shall in the absence of the Chair, perform all the duties
incumbent upon the Chair.
4. In the event of the absence of the Chair and Vice Chair, the senior
member of the Commission present shall act as Chair for that meeting
or may delegate the responsibility to another member.
V. SECRETARY:
The Planning and Development Director ( "Director "), or his /her appointee,
shall act as the Secretary for the Planning Commission and shall keep a record of all
meetings of the Commission and its committees. These records shall be retained at
the Planning and Development Department.
All public hearings shall be electronically recorded verbatim and may be
transcribed upon request of the Director, City Attorney, the majority of the
Commission, or City Council. Transcriptions may be requested by other parties, in
which case, the costs of transcription shall be borne by the requesting party.
VI. QUORUM:
A simple majority of the appointed members shall constitute a quorum for the
transaction of business. A simple majority vote of the quorum present shall be
sufficient to take action on the matters before the Commission; provided that once a
meeting of the Planning Commission has commenced with a quorum, the meeting
may continue even if the members in attendance fall below that required for a
quorum, and a vote on a majority of those in attendance shall be sufficient to take
action.
VII. ABSENCE OF MEMBERS:
In the event of a member being absent for two (2) consecutive regular
meetings, or being absent from 25% of the regular meetings during any calendar
year, without being excused by the Chair, the Chair may request that the Mayor ask
for his or her resignation. To be excused, members must inform the planning
commission's secretary in advance if they cannot attend a scheduled meeting.
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Planning Commission — Rules of Procedure
VIII. ACTIONS DEFINED:
The rules of the Commission impose different requirements according to the
type of action before the Commission.
Legislative actions are those which affect broad classes of people of the
whole City. These actions include adopting, amending, or revising
comprehensive, community, or neighborhood plans, or other land use
planning documents or the adoption of area wide zoning ordinances or
the adoption of a zoning ordinance amendment that is area wide in
significance.
2. Quasi-judicial actions of the Planning Commission are those actions
which determine the legal rights, duties, or privileges of specific parties
in a hearing or other contested case proceeding. Quasi-judicial actions
include actions that would otherwise be administrative or legislative if
applied more widely or city -wide, rather than affecting one or a small
number of persons or properties. Quasi-judicial actions do not include
the legislative actions adopting, amending, or revising comprehensive,
community, or neighborhood plans or other land use planning
documents or the adoption of area -wide zoning ordinances or the
adoption of a zoning amendment that is of general or area -wide
significance.
3. Organizational actions are those actions related to the organization and
operation of the Commission. Such actions include adoption of rules,
directions to staff, approval of reports, election of officers, etc.
IX. AGENDA:
An agenda shall be prepared for each meeting consisting of the following
order of business-
1 . Roll Call /Establishment of Quorum.
2. Approval of Minutes.
3. Public Comment
4. Staff Comments and Reports
5. Public Hearings.
6. Other Business Items as Appropriate.
7. Adjournment.
Additional items may be added to the agenda by the Planning Commission. The
Chair shall have the discretion to amend the order of business.
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Planning Commission — Rules of Procedure
X. PUBLIC HEARINGS:
The procedure for conducting all public hearings will be as follows:
Chair opens the public hearing and establishes whether the proponent,
if applicable, is in attendance.
2. Staff Report.
3. Testimony of Proponent, if applicable.
4. Chair calls for other testimony, either for or against. Testimony must be
called for three times. The Chair shall have the discretion to set time
limits on individual public testimony.
5. Questions of staff or persons presenting testimony.
6. Chair closes public hearing.
7. A public hearing may be reopened by motion to accept additional
testimony.
8. Deliberation.
9. Voting:
A. Any member, including the Chair, not voting or not voting in an
audible voice shall be recorded as voting in favor of the motion.
B. The Chair, Secretary, or upon request from a Commission
member, may take a roll call vote.
C. It is the responsibility of each member of the Planning
Commission to vote when requested on a matter before the full
Commission. However, a member may abstain from discussion
and voting on a question because of a stated conflict of interest
or appearance of fairness.
D. If any member of the Planning Commission wishes to abstain,
from a vote on the motion, that member shall so advise the Chair
and, if there is no objection to the abstention, shall remove and
absent himself /herself from the deliberations and considerations
of the motion, and shall have no further participation in the
matter. Such advice shall be given prior to any discussion or
participation on the subject matter or as soon thereafter as the
member perceives a need to abstain, provided that, prior to the
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Planning Commission — Rules of Procedure
time that a member gives advice of an intent to abstain from an
issue, the member shall confer with the City Attorney to
determine if the basis for the member's intended abstention
conforms to the requirements hereof. If the intended abstention
can be anticipated in advance, the conference with the City
Attorney should occur prior to the meeting at which the subject
matter would be coming before the Planning Commission. If that
cannot be done, the member should advise the Chair that he /she
has an "abstention question" that he /she would want to review
with the City Attorney, in which case, a brief recess would be
afforded the member for that purpose before proceeding further.
E. If a tie vote exists, after recording the Chair's vote, the motion
fails.
8. Continuing an Item:
If the Commission wishes to continue a public hearing item, the Chair
should open the public hearing, solicit testimony, and request a motion
from the Commission to continue the public hearing item to a time,
place, and date certain. If any matter is tabled or postponed without
establishing a date, time, and place certain, the matter shall be
scheduled for a hearing pursuant to Auburn City Code (ACC) Section
18.68.040 before the matter may be considered again.
9. Findings of Fact:
The Commission should adopt findings of fact and conclusions for
actions taken involving public hearing items. The findings and
conclusions may be approved by any one of the following methods:
A. The Commission may adopt in whole, in part, or with
amendments, the written findings prepared by staff. Motions to
approve the staff recommendations shall be deemed to
incorporate such findings and conclusions unless otherwise
indicated. Such findings and conclusions do not have to be read
in order to be deemed a part of the record.
B. The motion to take action may adopt oral finding statements
made by Commission members or staff during the hearing or
deliberation.
C. The motion to take an action may direct that additional written
findings and conclusions be developed based on the hearing and
deliberation of the Commission.
2
Planning Commission — Rules of Procedure
D. Findings and conclusions may be approved or amended at any
time by the Planning Commission, but all such actions shall be
based on the record of the matter at hand.
10. Order of Hearings:
Normally the order of hearings shall be as published in the agenda.
However, the Chair in order to avoid unnecessary inconvenience to
people wishing to testify, or the late arrival of a proponent, may change
the order as may be necessary to facilitate the meeting. If the
proponent does not appear at the public hearing, the Planning
Commission may continue the public hearing until the next meeting in
order to ensure adequate consideration of the proposal. However, in
such case the Chair shall take whatever testimony that may be given
before accepting a motion to continue pursuant to Section (8).
XI. CONFLICT OF INTEREST:
A. Any member of the Commission who in his or her opinion has an
interest in any matter before the Commission that would tend to
prejudice his or her actions shall publicly indicate, step down and leave
the meeting room until the matter is disposed. A member need only be
excused from legislative or organizational action if the potential conflict
of interest is direct and substantial.
(1) No member of the Planning Commission may use his or her
position to secure special privileges or exemptions for himself,
herself, or others.
(2) No member of the Planning Commission may, directly or
indirectly, give or receive or agree to receive any compensation,
gift, reward, or gratuity from a source except the employing
municipality, for a matter connected with or related to the
officer's services as such an officer unless otherwise provided for
by law.
(3) No member of the Planning Commission may accept
employment or engage in business or professional activity that
the officer might reasonably expect would require or induce him
or her by reason of his or her official position to disclose
confidential information acquired by reason of his or her official
position.
(4) No member of the Planning Commission may disclose
confidential information gained by reason of the officer's position,
7
Planning Commission — Rules of Procedure
nor may the officer otherwise use such information for his or her
personal gain or benefit.
(5) No member of the Planning Commission may take any action
that is prohibited by Chapter 42.23 RCW or any other statutes
identifying conflicts of interest.
B. Appearance of Fairness:
Commission members shall strive to follow, in good faith, the
Appearance of Fairness Doctrine as established under Washington
State Law as it applies to quasi-judicial decisions (RCW 42.36) even for
legislative actions before the Commission. The doctrine includes but is
not limited to the following:
Members shall avoid communicating in respect to any proposal
with any interested parties, other than staff, outside of public
hearings. Written communication from an interested party to a
member may be permitted provided that such communication is
made part of the record.
2. Members shall avoid drawing conclusions regarding decisions
until after the public hearing is closed.
3. Members shall avoid participating in decisions which affect their
or any family member's property, personal or business interest,
or organization.
4. Members shall avoid participating in decisions in which a
preconceived bias or conclusion has been formed in the mind of
the member prior to the hearing.
5. If any concern relating to Items 1 through 4 should arise, the
affected member shall declare at the start of the public hearing
on the matter, the extent of such concern and whether the
member's decision has been influenced. If the member has
been influenced, or if the extent of the concern is significant, the
member shall be excused by the Chair from the meeting room
and his vote recorded as an abstention.
If, under these rules, a quorum would be excused from the meeting, the
Chair in order to establish a quorum, shall under the rule of necessity,
permit sufficient members (beginning with those who are least affected
by these rules) to participate in the decision.
9
Planning Commission — Rules of Procedure
No member may participate in any decision if the member had not
heard the testimony presented at the hearing on the matter. Such
member may, however, listen to the recording of the hearing in order to
satisfy this requirement.
These rules are intended to be consistent with RCW 42.36. In the case
of any conflict, RCW 42.36 or applicable case law shall govern.
XII. AMENDMENT:
The Rules of Procedure may be amended at any regular meeting of the
Commission by a majority vote of the entire membership. The proposed amendment
should be presented in writing at a preceding regular meeting.
9
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GENERAL APPROACH
In 2014, the Auburn City Council established a broad year 2035 vision for the City, establishing Auburn
as a "premier community with vibrant opportunities ". At the same time, citizens participated in
"Imagine Auburn ", a visioning initiative for a community conversation on their future vision for the
City.
What emerged from these combined efforts was the foundation for the 7 community statements of
values forming the basis of future city policies, actions and investments. The 7 values are:
1. Developing and preserving attractive and interesting places where people want to be
2. Promoting community -wide health and safety wellness
3. Providing transparent government service
4. Encouraging a diverse and thriving marketplace for consumers and businesses
5. Celebrating our diverse cultures, heritage, and community
6. Stewarding our environment
7. Creating a sustainable future for our community
Identifying values and articulating a description of what each of these values look like, what
they mean, and how they will happen establishes a framework for evaluating future actions and
investments. The values described in the background sections of the Comprehensive Plan will carry
forward throughout the document. The 7 values will also be consulted and utilized when developing
capital improvement, transportation, and parks and open space plans; additionally, when we seek
grant funding, evaluate development proposals, develop city policies, regulations, define our
priorities, develop budgets, or when we face other community decisions, these values will be a the
core of how we make choices.
PG 2
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WE WILL CREATE AND MAINTAIN HIGH QUALITY NEIGHBORHOODS, PLACES, AND SPACES.
What it will look like:
• Active gathering spaces, such as parks, plazas, cafes, concert venues, festivals and markets,
will be distributed throughout the City; these spaces will be engaging and filled with people
interacting, irrespective of culture, age, or income level.
• Buildings, landscaping, and outdoor spaces will be attractive, interesting, well designed, and
maintained.
• Our neighborhoods will be socially and physically connected and include features and
layouts that encourage us to interact.
• The community has embraced the concept of "One Auburn" while capitalizing on the unique
local needs and identities of individual neighborhoods.
What it means:
Because of Auburn's reputation for high quality and engaging spaces, array of performing
arts programs, wonderful public arts, extensive retail and restaurant options, and various
community -led activities, an atmosphere exists where citizens enjoy spending time here,
visitors look forward to returning, and merchants want to stay.
Communities will be brought together through social and infrastructural programs.
Residents and visitors have a wide range of options for getting to and from Auburn, as well
as travel alternatives within the City.
How it will happen:
Investments and branding strategies will be implemented that recognize and reinforce an
individual identity for the City and its neighborhoods.
We will look for opportunities to keep Auburn attractive, safe, interesting and fun.
Through development and design standards, new construction and redevelopment of all
projects will incorporate amenities that promote human interaction, further connect the
community, and create people - friendly land uses.
PG 3
WE WILL BUILD AND MAINTAIN AN ENVIRONMENT THAT PROMOTES HEALTHY AND SAFE LIFESTYLE OPTIONS.
What it will look like:
• The entire community will have access to multiple recreation options and a large inventory of
nearby trails, parks, activities, and events.
• Day or night, all demographics of the community will live with a feeling of complete safety in
neighborhoods that are physically and socially connected.
• We will have a variety of healthy food options that are physically and economically accessible
to all members of the Auburn community.
• The existing housing stock will be maintained and monitored to limit the presence of
declining, unsafe neighborhoods.
• Risk to life and property from all hazards will be minimized.
What it means:
• More outdoor private and public amenities will be developed that offer people safe passage
throughout the community.
• Fresh, local and healthy food options should be available to all members of the community.
Food banks, farmers markets, retailers, restaurants, school districts, and governments have
roles in achieving this objective.
• Substandard housing, neighborhoods, and spaces will not be tolerated in Auburn.
How it will happen:
• Through the application of environmental design, the implementation of housing and
neighborhood maintenance standards, a focus on connecting the community, and by
investments in recreation amenities and safety features.
• Promote and support programs, businesses, and public agencies that provide healthy food
options.
• Proactive planning efforts that prepare the City for responding to unanticipated natural
events and implementation of regulatory requirements that mitigate exposure to natural
hazards.
PG 4
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WE WILL BE AN EFFICIENT, APPROACHABLE, & RESPONSIVE CITY GOVERNMENT.
What it will look like:
In the long term interest of the City, its tax payers, and rate payers, we will construct and
operate high quality infrastructure.
A transparent and responsive government that is proactive, accessible communicative, and
approachable.
Citizens, inclusive of all of the City's diverse populace, will have equal access to and be highly
engaged in City governance through elected and volunteer service.
What it means:
• Infrastructure assets will have a long life, require minimal upkeep, conform to uniform
standards, and be in the best interest of tax and rate payers.
• Government processes and services will be available to all segments of the population,
through multiple mediums, and convenient means.
• Multiple avenues of direct and indirect communication tools will be employed.
• The range of options for travelling throughout the City will include traditional vehicular and
sidewalk options alongside pedestrian and bike - friendly trails, shuttle and transit service, and
other alternative forms of transportation.
How it will happen:
• Continue to refine and enforce standards that ensure new infrastructure assets added to the
City system are of the highest quality.
• By capitalizing on partnerships with the Muckleshoot Indian Tribe, business community,
development community, non - profit and faith based organizations, transit agencies, school
districts, Green River Community College, and other governmental agencies.
• Utilizing existing and emerging technologies to better communicate, interact and make
available the full range of programs and services to all populations.
PG 5
WE WILL PROVIDE A DIVERSE AND VIBRANT LOCAL ECONOMY WITH EMPLOYMENT AND SPENDING OPPORTUNITIES
FOR CITIZENS AND A GROWING MARKETPLACE FOR BUSINESSES.
What it will look like:
• We will have a range of retail, industrial, manufacturing, and service businesses that exist in
an environment conducive to success.
We will have a wide compliment of retail, service and dining options that cater to local
needs, attracts visitors and encourages consistent patronage of local businesses.
We will have a robust marketplace where people can and want to live, work and play in
Auburn.
What it means:
• Investing in place by creating amenities and an environment that attracts people to live here.
If people are excited to live in Auburn, businesses will want to be in Auburn.
• Businesses will stay and grow in Auburn, while businesses from other cities, regions, and
states will be attracted to locate here.
• The City will realize increases in sales tax and property tax revenues through targeted
economic development and recruitment efforts.
• People and goods will move safely and efficiently throughout the City and beyond.
How it will happen:
Our economic development strategies will focus on investments in our community.
We will develop and implement an economic development strategic plan to guide policy
making and financial investment decisions.
We will place high value on the City's economic development strategies when making policy
decisions and determining how, where, and when to make capital investments.
PG 6
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WE WILL BE DIVERSE AND CREATIVE AND COME TOGETHER TO TEACH, LEARN, AND HAVE FUN.
What it will look like:
• Auburn has a thriving arts and culture community.
• There will be events, amenities, and attractions that draw people, city -wide and beyond, to
congregate and socialize.
• Social, ethnic, economic, and cultural diversity in the people who live, work and play here
and the places where they do it.
What it means:
• More people are thinking and acting with Auburn's future in mind.
• Auburn's future is shaped by a broader demographic cross section of its citizenry.
• People from all parts of Auburn are engaging in both city -wide and neighborhood initiatives.
How it will happen:
• Property owners, business owners, non - profit organizations, governments, service clubs,
students, faith based organizations, and others are discussing Auburn's future and are taking
actions to make it a premier community.
• Strategic event planning that finds ways to entice new and expanded participation.
• Utilizing technology to find new audiences and increase the amount and quality of
information distributed.
• Physical and social infrastructure will be developed that enables people to connect.
PG 7
WE WILL TAKE ACTIONS AND MAKE INVESTMENTS THAT PROTECT THE NATURAL ENVIRONMENT AND PRESERVE
OPEN SPACE AND CREATE APPROPRIATE ACCESS.
What it will look like:
• Residents and visitors will enjoy open spaces and environmentally sensitive and meaningful
areas while appreciating and understanding their importance and beauty.
• The built environment will fit into the natural landscape in a way that protects and respects
ecosystem function.
• Natural resource protection will be supported and celebrated by City leadership and the
community.
What it means:
• We will have accessible open spaces that are appropriately accessible to allow people to
connect with the natural environment.
• The impacts of new development on natural resources will be considerate of the sensitivity
and importance of our precious natural resources; these resources will be prioritized highly
and construction will seek to limit and mitigate impacts.
How it will happen:
• Regulatory tools will continue to be an important part of environmental protection in order
to ensure that new development, redevelopment, land management, and property use do
not inadvertently degrade the environment.
• Identification of particularly sensitive properties for protection through purchase, easement
acquisition, or other means.
• Seeking out opportunities on public and private property for restoration or enhancement of
existing sensitive areas.
• City leaders and staff will place significant emphasis on policies and financial investments
that protect our natural resources.
PG 8
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WE WILL STRONGLY COMMIT TO OUR VALUES IN ORDER TO BUILD A LONG - LASTING AND THRIVING COMMUNITY.
What it will look like:
• An educated, equitable and prosperous community.
• Continuous and conscientious balancing of natural resource protections, economic
prosperity and cultural vibrancy in City policy and financial decisions.
• Community members and visitors regularly come together in celebrations that reflect
Auburn's diverse culture and heritage.
• Enhanced and maintained natural and built environments.
• Individuals have embraced community values and individually and collectively work together
to help achieve them.
• A city and community where our collective actions consider future citizens and the healthy
development of Auburn.
What it means:
• City leaders and staff are committed to implementation of policies that consider both short -
term and long -term effects.
• Citizens, business owners, government, non - profits and the development community
promote, and implement practices that contribute to an environmentally responsible Auburn.
• An educated, equitable and prosperous community with strong and meaningful community
connections that bind together diverse cultures, ages, and views.
How it will happen:
• City leaders will adopt sustainability in its broadest meaning as a core value and function of
Auburn's delivery of local government services.
• City leaders will continually and consciously create policies, actions and strategies that reflect
the community's values.
• Citizens and businesses will be invited and challenged to embrace sustainability in their
individual and collective actions.
PG 9