HomeMy WebLinkAboutRFP - Consultant - FINAL.pdfCITY OF AUBURN
REQUEST FOR PROPOSALS (RFP)
Project CP1416 – F St SE Non-Motorized Improvements (Downtown to
Les Gove)
Proposals Due: March 24, 2015
The City of Auburn is soliciting Proposals from qualified consulting teams to provide
professional services for the design, survey, geotechnical evaluation, permitting and
environmental approvals, right-of-way acquisition, community outreach, and potentially
construction assistance for the F St SE Non-Motorized Improvements (Downtown to Les Gove),
Project No. CP1416.
Six (6) copies of the Proposal Package must be submitted on or before 4:00 pm, Tuesday,
March 24, 2015. They can be mailed to the City of Auburn Community Development and Public
Works Department, 25 West Main St, Auburn, WA 98001 or dropped off at One East Main St,
Auburn WA, 2nd Floor Customer Service Center. Proposals shall be sent in a sealed envelope
and clearly marked: “ATTN: Seth Wickstrom, Proposal for CP1416 – F St SE Non-Motorized
Improvements ” in the lower left corner. Questions regarding this solicitation should be directed
to Seth Wickstrom, Project Engineer, by email only at swickstrom@auburnwa.gov.
For specific instructions on information to include in the Proposal, refer to the section below
entitled Proposal Elements. Evaluation of the Proposals and ultimate consultant selection is
identified in the section entitled Selection Process and Evaluation Criteria below. Although the
use of subconsultants is recognized as being necessary for a multidiscipline large scale project,
the City’s preference is for the lead consultant to have the majority of the work performed in-
house.
PROJECT DESCRIPTION
The purpose of the project is to complete the pedestrian and bicycle connections between
Auburn's downtown core and the Les Gove Community Campus by constructing the following
improvements:
F St SE between 4th St SE and Auburn Way S Improvements
Pavement widening to accommodate two bike lanes, two vehicular lanes and a center
vehicular turn lane.
Installing new curb and gutters on both side of the street.
Replacing and installing new sidewalk and curb ramps on both sides of street including
acquiring right-of-way needed to accommodate these improvements.
Modifying and installing new storm drainage infrastructure to accommodate the
pavement widening and new curbs/gutters.
Evaluating the possibility of closing the 9th St SE access at F St SE by installing a new
cul-de-sac at the west end of 9th St SE.
Installing new LED street lighting.
Installing safety improvements at the bridge underpass.
Installing traffic signal interconnect.
Undergrounding private overheard utilities.
Installing streetscape improvements.
Replacing the deteriorated waterlines between 4th St SE and 5th St SE and between
the alley just north of 9th St SE and Auburn Way S.
Replacing the deteriorated sewer line between 4th St SE and 5th St SE.
“Bicycle Boulevard” Improvement between City Hall and Les Gove Facilities
Installing bicycle markings, bicycle signage, and way finding signage between City Hall
and Les Gove facilities.
City Bike Share Program
Creating a City bike share program for City Staff to travel between the various city
facilities within the Downtown area including the Maintenance and Operation's facility,
City Hall, Police Department, and Les Gove Park campus.
SCOPE OF WORK
The F St SE Non-motorized Improvements project is federally funded and the prospective
consultant will be held to Federal Equal Employment Opportunity (EEO) requirements. The
Consultant Services Agreement for this project will include project management, surveying,
geotechnical evaluation, preparation of contact plans, specifications, and estimates at the 30%,
60%, 90%, 99% and final review levels, environmental approvals and permitting, right-of-way
acquisition documents and negotiations per the Local Agency Guidelines (LAG) manual,
preparation of stormwater reports per the City of Auburn’s Surface Water Management Manual
and WSDOT Runoff Manual, assistance with community outreach, assistance with private utility
coordination, and bidding/construction assistance (the City anticipates that all construction
inspection and construction surveying will be handled by the City).
The design contract may also include assistance with the creation of the City bike share
program as described above.
Project design is anticipated to start in May 2015 and be complete by November 2015.
Property acquisition is anticipated to begin in October 2015 and be complete by November
2016. Construction is anticipated to begin in January 2017 and be complete by November
2017.
PROPOSAL ELEMENTS
Each proposal is limited to ten (10) double-sided or twenty (20) single-sided pages (excluding
cover and dividers) (minimum font size 10 Arial), and should address the following items relative
to the design and construction of City roadways and other project elements:
1. The Project Team, including sub-consultants, and expertise and experience with similar
projects. Please include the following information:
Project name
Location and Project Costs
A brief description of the project
The firm’s role in the project
Project Team Member roles in the project
A project reference and contact phone number.
2. The identity and qualifications of your proposed Project Team for the design efforts. Include
any sub-consultants proposed.
3. The Project Team’s approach to the project.
4. The Project Team’s anticipated Project Schedule.
5. Your firm’s process/procedures for providing quality assurance/quality control throughout
the life of the project.
SELECTION PROCESS AND EVALUATION CRITERIA
A committee of City personnel will evaluate and rate the proposals on the following criteria,
weighted as indicated:
1. Project Team Experience with Similar Projects (25%)
2. Project Team Qualifications (20%)
3. Approach to the Project (25%)
4. Anticipated Project Schedule (20%)
5. Quality Assurance / Quality Control Plan (10%)
Following the evaluation of the Proposals, the City may select a consultant to provide the
engineering services or elect to interview up to three (3) of the prospective consultants. Those
firms selected for interview will have the opportunity to present their past experience with similar
projects and overall project approach.
SELECTION SCHEDULE
The City’s proposed schedule for Consultant selection, subject to change, is as follows:
Issue Request for Proposals March 3, 2015
Deadline for Submittal of Proposals March 24, 2015 @ 4:00 pm
Preliminary Selection of Firms March 30, 2015
Notify Firms Chosen for Interviews (City Option) March 30, 2015
Consultant Interviews (City Option) March 31, 2015 – April 3, 2015
Final Selection of Design Firm April 6, 2015
Execution of Consultant Agreement May 1, 2015
TERMS AND CONDITIONS
The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities
and informalities in the submittal and evaluation process. This solicitation for Consultant
Services does not obligate the City of Auburn to pay any costs incurred by respondents in the
preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn
to accept or contract for any expressed or implied services. Furthermore, the City of Auburn
reserves the right to award the contract to the next most qualified Consultant if the selected
Consultant does not execute a contract within thirty (30) days after the award of the proposal.
Persons with disabilities may request this information be prepared and supplied in alternative
forms by calling 253-931-4013.
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be
afforded full opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin, or sex in consideration for an award.
The City of Auburn does not discriminate on the grounds of race, color, religion, national origin,
sex, sexual orientation, age or handicap in consideration for a project award.
Dates of publication in the Seattle Daily Journal of Commerce, March 3, 2015 and March 10,
2015.
Dates of publication in the Seattle Times, March 3, 2015 and March 10, 2015.
SCALE: 1 inch = 800 feet
0 400ft 800ft
Plotted: February 23, 2015 Location: C:\Users\swickst\Desktop\CP1416\Working File\Vicinity Map.dwg
F ST SE
NON-MOTORIZED
IMPROVEMENTS
VICINITY MAP
CITY OF AUBURN
PROPOSED
BICYCLE MARKINGS
AND SIGNAGE
IMPROVEMENTS
PROPOSED PAVEMENT
REHABILITATION,
SIDEWALK, WATER
LINE, SEWER LINE,
AND BIKE LANE
IMPROVEMENTS