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HomeMy WebLinkAbout05-05-2015 Planning Commission Agenda PacketCITY OF UB WASHINGTON PLANNING COMMISSION MEETING May 5, 2015 AGENDA I. CALL TO ORDER — 6:00 p.m., Council Chambers II. ROLL CALL /ESTABLISHMENT OF QUORUM (Pledge of Allegiance) III. APPROVAL OF MINUTES A. April 21, 2015 IV. PUBLIC COMMENT Comment from the audience on any item not listed on the agenda for discussion or public hearing. V. PLANNING DEPARTMENT REPORT Update on Planning and Development Department activities. VI. OTHER BUSINESS A. 2015 Comprehensive Storm Drainage Plan* (Carlaw) Summary: Initial briefing on the 2015 Comprehensive Storm Plan. B. Comprehensive Plan Update.* (Tate) Summary: Staff to review Chapter 4, Vision and Core Values, of the draft Comprehensive Plan update. VII. ADJOURNMENT The City of Auburn Planning Commission is an eight member advisory body that provides recommendations to the Auburn City Council on the preparation of and amendments to land use plans and related codes such as zoning. Planning Commissioners are appointed by the Mayor and confirmed by the City Council. Actions taken by the Planning Commission are not final decisions; they are in the form of recommendations to the City Council who must ultimately make the final decision. CITY OF RN WASHINGTON DRAFT PLANNING COMMISSION April 21, 2015 MINUTES I. CALL TO ORDER Chair Judi Roland called the meeting to order at 6:02 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. II. ROLL CALL /ESTABLISHMENT OF QUORUM Planning Commission Members present were: Chair Judi Roland, Vice -Chair Copple, Commissioner Mason, Commissioner Baggett, Commissioner Lee, and Commissioner Smith. Staff present included: City Attorney Dan Heid, Assistant Director of Community Development Jeff Tate, Assistant Director of Engineering /City Engineer Ingrid Gaub, Utilities Engineering Manager Lisa Tobin, Planning Services Manager Jeff Dixon, Sewer Utility Engineer Bob Elwell, and Community Development Secretary Tina Kriss. III. APPROVAL OF MINUTES A. April 14, 2015 Commissioner Baggett moved and Commissioner Smith seconded to approve the minutes from the April 14, 2015 meeting as written. Motion Carried Unanimously. 6 -0 IV. PUBLIC COMMENT There were no public comments on any item not listed on the agenda for discussion or public hearing. V. PLANNING DEPARTMENT REPORT Assistant Director Tate reported that the first reading Ordinance No. 6560, regarding Communal Residences, went before City Council on April 20, 2015; Council was supportive of the ordinance, and appreciative of the work by the Planning Commission. A second reading of Ordinance No. 6560 will go before Council on May 4, 2015. VI. PUBLIC HEARING A. 2015 Comprehensive Sewer Plan Chair Roland opened the public hearing on the 2015 Comprehensive Sewer Plan at 6:08 p.m. Assistant Director Tate provided background information on the overall Comprehensive Plan update and its relevance to the comprehensive sewer plan update. He pointed out that chapter 3 of the 2015 Comprehensive Sewer Plan emphasizes policy which sets the stage for implementing the City's strategies PLANNING COMMISSION MEETING MINUTES April 21, 2105 and planning for Capital Projects. Sewer Utility Engineer, Bob Elwell, presented the staff report on the 2015 Comprehensive Sewer Plan. The Commission and staff discussed the potential for the city to have their own sewer treatment plant and the high cost for its operation. A discussion was also held regarding the rate increases extended throughout several years. In answer to a question, who provides sewer service for the west hill developments, staff explained that the Lakehaven Sewer District provides service for those residents through an interlocal agreement with the City. Chair Roland invited anyone for or against the proposed code amendments regarding the 2015 Comprehensive Sewer Plan to come forward for testimony. With no public present for public comment on the 2015 Comprehensive Sewer Plan, Chair Roland closed the Public Hearing at 6:22 p.m. The Commission deliberated. Commissioner Copple moved and Commissioner Baggett seconded to recommend moving the 2015 Comprehensive Sewer Plan forward to city Council for approval. Motion approved. 6 -0 Chair Roland recessed the meeting for a 20 minute break at 6:25 p.m. The meeting was reconvened at 6:49 p.m. VII. OTHER BUSINESS A. Comprehensive Plan Update Assistant Director Tate reviewed Chapter's 1, 2, and 3 to the overall plan update. Staff explained that Chapters 1 -3 are an introduction to the plan and details on policy begins in Chapter 4. Assistant Director Tate pointed out that the Commission will have further discussion on these chapters at a later date and that a public hearing will be held on all chapters prior to the overall approval of the plan. Staff explained that these chapters, and future chapters brought forward by Planning staff will set policy for future land use regulations; the Comprehensive water, sewer, storm, and transportation plans are just pieces of the overall plan which is being updated. The Comprehensive Plan sets the overarching general goals and aspirations established by policy. The plan provides common objectives and policy regulations to achieve those objectives. Staff stated that the draft of Chapters 1,2, and 3 consist mainly of narrative and they would provide additional graphics and visual material to assist folks in understanding how the plan fits together as a whole document. Page 2 PLANNING COMMISSION MEETING MINUTES April 21, 2105 While reviewing Chapter 1, the Commission explained that they would like additional historical information regarding the Japanese population and Muckelshoot Indian Tribe added. The Commission and staff discussed including more information about the development and expansion of the school districts and railroad. It was pointed out that Scarf Motors did relocated to 501 Auburn Way N in 1948 but that "Little Detroit of the West" did not come along as a phrase associated with Auburn until around 1960. The City also had a very popular radio station the Commission would like more detail on, KASY, as well as the local newspaper, "Auburn Globe- Republican ". In around 1965 the FAA air traffic control center began operation in Auburn; more information could be added on this also. The Commission discussed adding information about the Mullendore Theaters/ Valley 6 Drive -in along with the Auburn Days /Auburn Good 01' Days. A discussion was held on Chapter 2. The Commission asked if staff could expand on the last sentence in the paragraph under Racial Characteristics regarding racial identifiers, to include Asian and Pacific Islanders. The Commission and staff also discussed reviewing the wording regarding languages Auburn residents speak, to make sure the diversity of languages is clarified. After reviewing Chapter 3, the Commission and staff discussed the term "Places" within the value statement and determined they would revisit this section and term at a later time. On page 4 of Chapter 3, under CITY OF AUBURN VALUES, GOAL 1 and 2, the first sentence is duplicated and needs to be updated. The Commission recommended expanding the vocabulary within the City of Auburn Values and staff agreed that there will be further discussion on the wording within the values. The Commission and staff determined that the next meeting would be held on May 5, 2015. The Public Hearing on the 2015 Comprehensive Storm Plan will be held May 19, 2015. VIII. ADJOURNMENT There being no further business to come before the Planning Commission, Chair Roland adjourned the meeting at 8:26 p.m. Page 3 * CITY OF - - BrU —�� WASHINGTON To: Judi Roland, Chair, Planning Commission Ron Copple, Vice - Chair, Planning Commission Planning Commission Members From: Tim Carlaw, Storm Drainage Utility Engineer Lisa Tobin, Utilities Engineering Manager Date: April 27, 2015 Re: Comprehensive Storm Drainage Plan- Initial Briefing Memorandum Engineering Division Introduction The City is in the process of updating the Comprehensive Storm Drainage Plan in parallel with the City's overall Comprehensive Plan. This plan is an update to the existing Storm Drainage Comprehensive Plan adopted in 2009. Its purpose is to guide the City with respect to future activities and improvements for the Storm Drainage Utility. The final plan will consist of the Executive Summary, Chapters 1 -11, and Appendix A -C. At the May 5th Planning Commission meeting, Storm Utility Staff will present a brief PowerPoint overview (attached) that highlights the accomplishments of the Storm Utility since the 2009 Plan and identifies projects and programs needed over the next 6 -year period to resolve storm drainage issues and to comply with the requirements of the City's National Pollutant Discharge Elimination System (NPDES) Phase II permit, and answer any questions from the Commission. Staff plans to return to the Planning Commission during the May 19th meeting for a public hearing on the Comprehensive Storm Drainage Plan. An electronic version of the Draft Comprehensive Storm Drainage Plan can be found on the City's website at: http: / /weblink.auburnwa.gov/ External /ElectronicFile.aspx ?docid= 262461 &dbid =0 1 City of Auburn Comprehensive Storm Drainage Plan April 2015 c•irr 01 AUBURN WASH ING fON 1 I I 2009 Storm Drainage Plan Accomplishments 17 Projects Identified in CIP 10 projects completed 2 projects under construction 1 project phase 1 completed, phase 2 will be constructed in 2015 1 project eliminated as more detailed analysis indicated not enough benefit 1 project phase 1 will be constructed in 2015/2016, phase 2 and 3 carried over to 2015 Drainage Plan carried over to the 2015 Drainage Plan will be monitored for future consideration 1 project 1 project 3 Programs Storm Drainage Infrastructure Repair & Replacement Arterial Preservation Utility Improvements Save Our Streets Utility Improvements Changes from 2009 to 2015 Implementing the last of the 2009 Drainage Plan projects to address major flooding problem areas, particularly in the Central Core area New NPDES Permit Low impact development (LID) is preferred method Required to evaluate City codes, standards and policies to incorporate LID principals Increased stormwater inspection requirements Pay to participate in Ecology WQ monitoring program New Ecology Stormwater Management Manual for Western Washington 2015 Drainage Plan Capital Improvements 11 Projects Proposed 8 conveyance and 1 pump station improvement; 2 projects will be phased Hillside drainage assessment Comprehensive Storm Drainage Plan update in 6 years Composting Facility to efficiently manage and process accumulated vegetation and materials from storage pond and ditch restoration 2 Programs Storm Drainage Infrastructure Repair & Replacement Streets Utility Improvement support Capital Improvement Project Locations Prioritization 1. Significant risk and failure to meet level of service 2. Some risk and level of service could be improved 3. Opportunity to resolve drainage issues when combined with other projects 2N0.$ SFNW- P,NNI i - sE.anab•P s ss LEGEND OProject Location Roadway Watercourse Water Body Wetland 1 Auburn City Boundary Je L, ID Project Name f West Main Street Pump Station Upgrade 2 3715 and I Streets NW Storm Improvements 3 Hillside Drainage Assessment ( "see Figure 7 -4 for project locations) 4A 30th Street NE Are Flooding, Phase 2 4B 30th Street NE Are Flooding, Phase 3 5A West Hills Drainage Improvements near S 330th St. and 46th P1. S 55 West 1-fills Drainage Improvements at S 314th St. and 54th Ave. S 6 North Airport Area Improvements 7 D St SE Storm Improvements 8 23rd St. SE Drainage improvements 9 Comprehensive Storm Drainage Plan update 10 Composting Facility (location to be determined)" 11 Storm Drainage Infrastructure Repair & Replacement` 12 Street Utility Improvements' 'Project not mapped; multiple locations or location to be determined tti 1 - West Main Street Pump Station Upgrade 2 - 37th and I Streets NW Storm Improvements 3 - Hillside Drainage Assessment 28 Total Locations 14 High Density Polypropylene 14 Other materials I 1 _ East View Vista / \ 1 I — — — — _ t 1 1 1 ` Olsen Canyon 1 1 1._ �l River Rim.' Johansen 1 — i East Hill Estates � 1 I � I Cobble Creek — I Pacific Ridge 1 t Kendall Rdge est Beverly Lean HIII Road AmbervieoApts. Rainier Ridge Rainier Ridge 42 Hidden Valley Vistas Scenic'Drlve 41 Scenic Olive R2 -5 Acburr Way S " Forest Ridge I Academy, 1 Auburn Way S P2 frill Pond Lakeland Hills K' Vista Heights Lakeland Hills #2 LEGEND Auburn City Boundary HDPE Pipe • Other Pipe — Lake Tapps Parkway East 41 1 Lake Tapps Parkway Eesb42 8 4A/B - 30th Street NE Area Flooding, Phases 2 and 3 6 — North Airport Area Improvements 5A/B - West Hills Drainage Improvements D Street Storm Improvements 23rd Street SE Drainage Improvements Anticipated Capital Expenses No increase in Storm SDC except for inflation (001) Consistent rate increase (- 2.6 %, inflation) recommended starting in 2018 or 2019 $4,500,000 $4,000,000 , $3,500,000 V! o $3,000,000 a L $2,500,000 } $2,000,000 rg $1,500,000 a $1,000,000 $500,000 $0 Annual Costs for 6 -year CIP 2016 2017 2018 2019 Year Priority 3 Priority 2 Priority 1 2020 2021 Other Plan Recommendations Monitoring Continue monitoring at current locations Monitor for potential future projects VVL- Mill -O t Mill -02 P5-13 -AZ519 AZ520 VVL- Mi11-03 RG-01 p I D LEGEND VVL -Pa ntl'M ill • Proposed Monitoring Site Existing Monitoring Site City Rain Gauge Storm Pipe Watercourse Water Body Wetland • a Auburn City Boundary �� ^ WLillPondLakeS1 xVVL Pon akeS2 I I Other Plan Recommendations Continue the storm system inventory program Increase the frequency of ditch maintenance Improve City's ability to maintain sto rmwate r ponds Continue to perform system inspections and condition assessment Easement review and acquisition program City access to maintain facilities Mainly in annexation areas I I Future Staffing and Equipment Needs Staffing Engineering Services (1 FTE - 2017) Low Impact Development (LID) facility inspection and reporting Evaluate program effectiveness and update public education and outreach Maintenance & Operations (3 FTE - 2017) More frequent ditch maintenance and restoration Stormwater pond restoration (all City ponds) Asset tracking and reporting LID facility inspection and maintenance Equipment Closed- circuit television inspection equipment update Excavator for ditch and stormwater pond maintenance Questions? GENERAL APPROACH In 2014, the Auburn City Council established a broad Year 2035 vision for the City, establishing Auburn as a "premier community with vibrant opportunities ". At the same time, citizens participated in "Imagine Auburn", a visioning initiative for a community conversation on their future vision for the City. What emerged from these combined efforts was the foundation for the seven statements of community values. The seven values are: 1. Developing and preserving attractive and interesting places where people want to be 2. Promoting community -wide health and safety wellness 3. Providing transparent government service 4. Encouraging a diverse and thriving marketplace for consumers and businesses 5. Celebrating our diverse cultures, heritage, and community 6. Stewarding our environment 7. Creating a sustainable future for our community Identifying values and creating a description of what each of these values look like, what they mean, and how they will happen establishes a basis for evaluating future City policies, regulations, actions, investments, budget priorities, grant- seeking priorities, and other community decisions. In addition, the seven values underscore the entirety of the Comprehensive Plan and its implementation, which includes the development of capital improvement, transportation, and parks and open space plans. These values are the core of how we make choices. Page 1 1 PLACE We will create and maintain high quality neighborhoods, places, and spaces. What it will look like: • Active gathering spaces, such as parks, plazas, cafes, concert venues, festivals and markets, will be distributed throughout the City; these spaces will be engaging and filled with people interacting, irrespective of culture, age, or income level. • Buildings, landscaping, and outdoor spaces will be attractive, interesting, well designed, and maintained. • Neighborhoods will be socially and physically connected and include features and development patterns that encourage us to interact. • The community will have embraced the concept of "One Auburn" [GY1] while capitalizing on the unique local needs and identities of individual neighborhoods. What it means: • Auburn has a reputation for high quality and engaging spaces, an array of performing arts programs, wonderful public arts, extensive retail and restaurant options, and a variety of community -led activities -a destination locale where citizens enjoy spending time, visitors look forward to returning to, and merchants want to stay. • Community programs and physical connections bring the City together. • Residents and visitors have a wide range of options for getting to and from Auburn, as well as travel alternatives within the City. How it will happen: • By implementing investments and branding strategies that recognize and reinforce an individual identity for the City and its neighborhoods. • By looking for opportunities to keep Auburn attractive, safe, interesting and fun. • By ensuring, through development and design standards, that new construction and redevelopment of all projects incorporate amenities that promote human interaction, further connect the community, and create people- centric land uses. The City is commitment to diversity and togetherness through innovative public space. Public space will support dynamic businesses and events by being walkable and connected. In order to establish a unique, location- specific identity that is inviting to both business owners and Auburn residents from all over the city, the City must minimize barriers to development and embrace transparent and open policies. We believe that if we are forward - thinking through strategic embracing of technology, arts, security that we will end up with places that are cohesive, accessible, and interesting. Page 1 2 WELLNESS We will build and maintain an environment that promotes public safety and healthy lifestyle options. What it will look like: • Multiple recreation options, and nearby trails, parks, activities, and events that will be readily accessible to the entire community • A safe and inviting atmosphere for all will be provided throughout Auburn. • A variety of healthy food options will be physically and economically accessible to all members of the Auburn community. • Housing stock will be maintained and monitored to limit the presence of declining, unsafe neighborhoods. • Risk to life and property from all hazards will be minimized • Public infrastructure will be well - maintained and strategically expanded. What it means: • More outdoor private and public amenities that offer people recreation options and safe passage throughout the community • Fresh, local and healthy food options should be available to all members of the community. • Housing, neighborhoods, and spaces are held to a high standard. • More community health resources in more places, for more people. How it will happen: • By applying sound environmental design, implementing housing and neighborhood maintenance standards, building and/or financing infrastructure that connect the community, and investing in recreation amenities and safety features. • By implementing public safety services that respond to community- specific public safety needs. • By promoting and supporting programs in businesses, non - profits, and public agencies that provide healthy food and lifestyle options • By proactively planning and preparing the City for unanticipated natural events and by implementing regulatory requirements that mitigate exposure to natural hazards. • By developing programs that provide technical and /or financial assistance to ensure quality development and improve substandard housing, neighborhoods, and spaces. • By budgeting appropriately to maintain City utility services. • By connecting healthcare and health resource providers with all populations of the City. Enhanced quality of life through walkable neighborhood design, lighting, and access to parks, grocery stores, schools, medical services, and community centers should be available to all Auburn residents. Implementation of strategic partnerships with the medical community and regional recreation entities should ensure opportunities for a healthy lifestyle for all people, whether youth or senior, rich or poor. As the City evolves and the community changes, police, fire, maintenance, and volunteer services will continue to be essential in making sure Auburn grows together. Page 1 3 SERVICE We will be an efficient, approachable, and responsive City government. What it will look like: • In the long term interest of the City's tax payers and rate payers, the City will construct and operate high quality infrastructure. • A transparent, responsive, and competent government and staff that will be proactive, accessible, and approachable. • Residents will have equal access to and be highly engaged with City officials and staff. • Residents will be highly engaged through volunteer service. What it means: • Infrastructure assets that have a long life, require minimal upkeep, conform to uniform standards, and are in the best interest of tax and rate payers. • Multiple avenues of communication. • Government processes and services that are available to all segments of the population, through multiple mediums and convenient means. • A range of options for travelling throughout the City that includes vehicular, bicycle, and sidewalk options alongside pedestrian and bike - friendly trails, transit and shuttle service, and other forms of transportation. How it will happen • By continuing to refine and enforce standards that ensure infrastructure assets added to the City system are of the highest quality. • By utilizing existing and emerging technologies to better communicate, interact and make available the full range of programs and services to all populations. • By capitalizing on partnerships with the Muckleshoot Indian Tribe, businesses, developers, non- profits, faith -based organizations, transit agencies, school districts, Green River College, and other governmental agencies. The City will be judicious with the resources given by its residents and efficient in managing the budget and resulting services. In order to streamline our business practices, the City will be forward- thinking, resourceful, novel, responsive, informed, aware, and considerate of long -term goals and results. The City, along with our engaged volunteer and business community, will serve to advance social, fiscal, technological, and infrastructural health. Page 1 4 ECONOMY We will provide a diverse and vibrant local economy with employment and retail and entertainment opportunities for citizens and a growing marketplace for homegrown and regional -scale businesses. What it will look like: • There will be a range of retail, industrial, manufacturing, and service businesses that exist in an environment conducive to success. • A wide compliment of retail, service and dining options will cater to local needs, attracts visitors and encourages consistent patronage of local businesses. • There will be a robust marketplace where people can and want to live, work and play in Auburn. • Cornerstone institutions will strategically expand in regional prominence. What it means: • Businesses that stay and grow in Auburn, while businesses from other cities, regions, and states are attracted to locate here. • Investments in physical amenities and an environment that attracts people to live here, which includes having attractive, resident serving- businesses. • People and goods that move safely and efficiently throughout the City and beyond. • Increases in sales tax and property tax revenues for the City through targeted economic development and recruitment efforts. How it will happen: • By implementing economic development strategies that focus on investments in our community. • By developing and implementing an economic development strategic plan to guide policymaking and financial investment decisions. • By facilitating development and attracting businesses that capitalize on the City's regional economic amenities, including, but not limited to, those of the Muckleshoot Indian Tribe. The City will promote sustainable and diverse economies through multimodal connectivity and infrastructure supporting movement of goods. The City will also develop policies that encourage strategic co- location, a healthy local and regional marketplace, innovative industries, and environmentally responsible development patterns that foster a balanced, flexible, and resilient economy. Page 1 5 CELEBRATION We will be diverse and creative and come together to teach, learn, and have fun. What it will look like: • Auburn will have a thriving and expanding arts and culture community • There will be events, amenities, and attractions that draw people to congregate and socialize. • The community will be inclusive and proud of its social, ethnic, economic, and cultural diversity in the people who live, work and play in Auburn. What it means: • People from all parts of Auburn are engaging in both city -wide and neighborhood initiatives. • Auburn's future is shaped by a broader demographic cross section of its citizenry. • More people are thinking and acting with Auburn's future in mind How it will happen: • By developing physical and social infrastructure that encourages and enables more people to practice and showcase their art. • By finding ways to entice new and expanded participation through strategic event planning • By utilizing technology to find new audiences and increase the amount and quality of information distributed. • By having a diverse cross - section of property owners, business owners, non - profits, governments (including tribal), faith -based organizations, and others who discuss Auburn's future and take actions to make it their premier community. One of the things that make Auburn special is our diversity; different people have pride in their culture, while respecting the differences in others. This variety adds strength and style to our places and spaces. These distinctive places, while often reverential of a specific culture, feel open and inviting because there is room for everyone. Our collective future will manifest in our neighborhoods and signature destinations. Page 1 6 ENVIRONMENT We will protect the natural environment, preserve open space, and create suitable access. What it will look like: • Residents and visitors will enjoy open spaces and environmentally sensitive areas, while encouraging the appreciation of their importance and beauty. • The built environment will fit into the natural landscape in a way that protects and respects ecosystem function. • Natural resource protection will be supported and celebrated by City leadership and the community. What it means: • Open spaces that are accessible to allow people to connect with the natural environment. • Impacts of new development on natural resources that are considerate of their sensitivity and importance. How it will happen: • By continuing the application of regulatory tools as an important part of environmental protection — in order to ensure that new development, redevelopment, land management, and property use do not degrade the environment. • By identifying of particularly sensitive properties for protection through purchase, easement acquisition, or other means. • By seeking out opportunities on public and private property for restoration or enhancement of existing sensitive areas. • By City leaders and staff placing significant emphasis on policies and financial investments that protect our natural resources. • By coordinating with the Muckleshoot Indian Tribe for the identification and protection of sensitive areas and natural resources important to both the Tribe and the City. The City will protect and preserve our environmental resources and heritage through responsible and balanced policies and partnerships. Auburn residents will benefit from environmental amenities such as parks and urban trails that enable walking and biking throughout our City. The City's policies will incorporate best practices and creative means to balance current challenges of environmentally sensitive areas. Out -of -the -box thinking will create an environment where development can coexist. Page 1 7 SUSTAINABILITY We will balance natural resource protections, economic prosperity, and cultural vibrancy in order to build a thriving and long - lasting community What it will look like: • Natural resource protections, economic prosperity and cultural vibrancy will be continuously and conscientiously balanced in City policy and financial decisions. • The community will be educated, equitable and prosperous. • The City and community's collective actions will consider future citizens and the healthy development of Auburn. What it means: • Citizens, business owners, government, non - profits, and a development community that promote and implement practices that contribute to an environmentally - responsible Auburn. • City leaders and staff that are committed to implementation of policies that considers both short- term and long -term effects. How it will happen: • By City leaders adopting sustainability in its broadest meaning as a core value and function of Auburn's delivery of local government services. • By City leaders continually and consciously creating policies, actions and strategies that reflect the community's values. • By inviting and challenging citizens and businesses to embrace sustainability in their individual and collective actions. To ensure healthy Auburn for future generations, we must consider long - lasting effects of our actions on community health, economic viability, the environment, and issues of equity. This means embracing change through inclusivity and balancing current and future needs. Page 1 8