HomeMy WebLinkAboutQ4 2014 Financial Report.pdf
AGENDA BILL APPROVAL FORM
Agenda Subject: 4rd Quarter 2014 Financial Report Date: March 18, 2015
Department: Finance
Attachments: Quarterly Financial
Report
Budget Impact: $0
Administrative Recommendation: For discussion only.
Background Summary:
The purpose of the quarterly financial report is to summarize for the City Council the general state of
Citywide financial affairs and to highlight significant items or trends that the City Council should be aware
of. The following provides a high level summary of the City’s financial performance. Further details can
be found within the attached financial report.
The 4th Quarter status report is based on financial data available as of January 27, 2015 for the period
ending December 31, 2014. Sales tax information represents business activity that occurred through
October 2014.
General Fund:
The General Fund is the City’s largest fund and accounts for the majority of City resources and services,
other than those required by statute to be accounted for in another fund.
In 2014, General Fund revenues totaled $58.8 million and exceeded budget by $2.7 million. This is due
primarily to:
h Increased revenues from sales tax collections. Retail sales tax collections for the year exceeded
budget by $843,000, or 6.5%. In addition, the sales tax credit for annexation and criminal justice
sales tax revenues exceeded budget expectations by $432,000 and $427,000 respectively.
h Increased revenues from development services fees due to continued growth in the local
economy. Development services fees exceeded budget expectations by $363,000.
h Increased revenues from building permits, also due to continued growth in the local economy.
Building permits exceeded budget expectations by $337,000.
General Fund expenditures for the year totaled $55.2 million as compared with a budget of $60.4 million.
Overall departmental spending was $5.2 million – or 8.6% under budget due to court and jailing costs
ending the year lower than anticipated, staff vacancies, underspending in contingency funds and
continued vigilance in monitoring general spending.
2014 General Fund expenditures were $0.4 million above 2013 expenditures of $54.8 million due
primarily due to an accounting change that occurred at the beginning of 2014, whereby the Golf Course
Fund was changed from an Enterprise Fund to the General Fund. This change accounts for a $1.5
million increase in General Fund spending in 2014 compared to 2013.
Ending 2014 fund balances will not be finalized until approximately June 2015 pending final year-end
adjustments and certification by the State Auditor’s Office. Once the final ending 2014 fund balances are
available, budgeted beginning 2015 fund balances will be reconciled and adjusted accordingly.
1
Agenda Subject: 4th Quarter 2014 Financial Report
Date: 03/18/2015
In 2014, 5,811 pet licenses were sold resulting in $155,790 in revenue. For the same period in 2013,
5,093 licenses were sold resulting in $154,475 in revenue.
Enterprise Funds:
The City’s seven enterprise funds account for operations with revenues primarily provided from user fees,
charges or contracts for services.
At the end of 2014, the Water fund’s net operating income increased to $1,757,300 as compared to net
income of $594,200 in 2013. The Sewer fund ended the year with $181,500 net operating income as
compared to an operating loss of $640,200 in 2013. The Sewer-Metro Utility ended 2014 with operating
income of $273,900 as compared to net operating income of $249,700 in 2013. Lastly, the Stormwater
Utility ended the year with operating income of $1,486,200 as compared to operating income of $864,900
in 2013.
The Cemetery ended 2014 with net operating income of $2,900 as compared to operating income of
$44,900 in 2013. This difference is due primarily to water costs, which were charged to the Cemetery
Fund in 2014 but not in 2013 or before.
Internal Service Funds:
Internal Service Funds provide services to other City departments and include functions such as
Insurance, Worker’s Compensation, Facilities, Innovation and Technology, and Equipment Rental. All
funds had sufficient revenues to cover expenditures in 2014.
Investment Portfolio:
The City’s total cash and investments at the end of 2014 was $120.5 million, as compared to $117.7
million at the end of 2013.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks Human Services Planning & CD Fire Planning
Park Board Public Works Legal Police
Planning Comm. Other Public Works Human Resources
Information Services
Action:
Committee Approval: Yes No
Council Approval: Yes No Call for Public Hearing ___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until ___/___/____
Councilmember: Wales Staff: Coleman
Meeting Date: March 23, 2015 Item Number:
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Quarterly Financial Report Through Q4 2014
(1) Through December 31, 2013, Golf Course revenues and expenditures were reported under Fund 437. Effective
January 1, 2014, Golf Course revenues and expenditures are now reported in the General Fund (above). Therefore,
when comparing 2014 General Fund actuals to prior year, it is important to recognize this change.
General Fund 2013
Summary of Sources and UsesAnnual
BudgetYTD BudgetYTD ActualYTD ActualAmount
Operating Revenues
Property Tax 15,699,41715,699,41715,805,04114,415,456105,6240.7 %
Sales Tax 13,048,55213,048,55213,891,46512,434,127842,9136.5 %
Sales Tax - Annexation Credit 1,404,5901,404,5901,836,3911,694,630431,80130.7 %
Criminal Justice Sales Tax 1,231,1851,231,1851,658,2281,516,946427,04334.7 %
Brokered Natural Gas Tax 303,008303,008275,327273,298(27,681)(9.1)%
City Utilities Tax 3,203,6733,203,6733,479,5703,322,456275,8978.6 %
Admissions Tax 365,427365,427318,441325,560(46,986)(12.9)%
Electric Tax 3,373,9053,373,9053,424,4273,297,976 50,5221.5 %
Natural Gas Tax 1,213,9191,213,9191,136,9691,037,315(76,950)(6.3)%
Cable TV Franchise Fee 816,000816,000880,909854,447 64,9098.0 %
Cable TV Franchise Fee - Capital 62,31062,31062,993 62,701 6831.1 %
Telephone Tax 2,042,7372,042,7371,805,5721,781,307(237,165)(11.6)%
Garbage Tax (external)96,26196,261110,566101,084 14,30514.9 %
Leasehold Excise Tax 50,75450,75437,233 37,215 (13,521)(26.6)%
Gambling Excise Tax 250,237 250,237 280,736 257,284 30,499 12.2 %
Taxes sub-total 43,161,97543,161,97545,003,86641,411,8021,841,8914.3 %
Business License Fees 203,015203,015171,422236,162(31,594)(15.6)%
Building Permits 1,169,1601,169,1601,505,7992,101,174336,63928.8 %
Other Licenses & Permits 528,072528,072723,441704,612195,36937.0 %
Intergovernmental (Grants, etc.)5,138,5885,138,5885,063,1084,818,360(75,480)(1.5)%
Charges for Services:
General Government Services 94,78394,783113,491106,073 18,70819.7 %
Public Safety 580,449580,449479,866 21,905(100,583)(17.3)%
Development Services Fees 738,881738,8811,101,6801,131,931362,79949.1 %
Culture and Recreation - (1)2,047,5492,047,5492,219,387875,434171,8388.4 %
Fines and Forfeits 1,562,575 1,562,575 1,239,233 1,424,524 (323,342)(20.7)%
Fees/Charges/Fines sub-total12,063,07212,063,07212,617,42711,420,176554,3554.6 %
Interests and Other Earnings42,23042,23041,76745,977(463)(1.1)%
Rents, Leases and Concessions - (1)543,150543,150710,705284,178167,55530.8 %
Contributions and Donations35,00035,00046,85158,90411,85133.9 %
Other Miscellaneous - (1)113,200113,200168,35771,96455,15748.7 %
Transfers In123,000123,000121,652193,548(1,348)(1.1)%
Insurance Recoveries - Capital & Operating25,000 25,000 102,377 192,898 77,377 309.5 %
Other Revenues sub-total 881,580881,5801,191,708847,470310,12835.2 %
Total Operating Revenues 56,106,62756,106,62758,813,00253,679,4482,706,3754.8 %
Operating Expenditures
Council & Mayor 767,926767,926744,5691,017,725 23,3583.0 %
Administration 882,363882,363719,335 0163,02818.5 %
Community & Human Services 1,379,3351,379,335942,026897,919437,30931.7 %
Municipal Court & Probation 1,870,9661,870,9661,265,243620,637605,72332.4 %
Human Resources 1,557,1631,557,1631,305,0291,433,186252,13416.2 %
Finance 1,369,8951,369,8951,148,1041,144,160221,79116.2 %
City Attorney 1,880,9451,880,9451,742,1761,838,651138,7697.4 %
Community Development 4,199,1074,199,1073,783,0493,869,868416,0589.9 %
Jail - SCORE 5,786,1005,786,1005,504,7677,049,120281,3334.9 %
Police 21,898,03621,898,03620,296,10019,202,0811,601,9367.3 %
Public Works 2,656,7772,656,7772,647,5112,728,726 9,2660.3 %
Parks, Arts & Recreation - (1)9,543,7539,543,7539,600,2018,135,678(56,448)(0.6)%
Streets 3,306,7183,306,7183,227,0252,915,619 79,6932.4 %
Non-Departmental 3,331,2073,331,2072,319,9803,932,9471,011,22730.4 %
Total Operating Expenditures 60,430,29060,430,29055,245,11454,786,3165,185,1778.6 %
2014 2014 YTD Budget vs. Actual
Favorable (Unfavorable)
Percentage
3
Quarterly Financial Report Through Q4 2014
Overview
This financial overview reflects the City’s overall financial position for the fiscal period ending
December 31, 2014 (period 12) and represents financial data available as of January 27, 2015.
General Fund revenues through December 2014 totaled $58.8 million and compares to 2013
collections of $53.7 and a 2014 budget of $56.1 million. Some highlights this year include:
• Tax revenues totaled $45.0 million and were $1.8 million above budget.
• Development services fees totaled $1.1 million and were $363,000 above budget, due
primarily to increased plan check revenue.
• Building permit revenue exceeds budget by $337,000 due to stronger than
anticipated development activity.
General Fund expenditures for the year totaled $55.2 million as compared to 2013 expenditures
of $54.8 million and a 2014 budget of $60.4 million. Due to an accounting change effective
January 1, 2014, all revenues and expenditures related to the Auburn Golf Course are now
reported in the General Fund. Therefore, it is important to recognize this shift when comparing
2014 performance to prior year performance. After normalizing 2013 to include Golf Course
expenditures of $1.5 million, the 2014 General Fund expenditures decreased by $1.0 million, or
1.8% compared to the prior year. Overall departmental spending in 2014 is $5.2 million, or
8.6%, under budget due to staff vacancies, court costs and jailing costs lower than anticipated,
underspending in contingency funds, and continued vigilance in monitoring general spending.
Ending 2014 fund balances will not be finalized until approximately June 2015 pending final
year-end adjustments and certification by the State Auditor’s Office. Once the final ending 2014
fund balances are available, budgeted beginning 2015 fund balances will be reconciled and
adjusted accordingly.
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General Fund
2014 Revenues vs. Expenditures
2014 Budget
2014 Actual
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Quarterly Financial Report Through Q4 2014
Revenues
The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax
provides approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections in 2014 totaled $15.8 million and exceeded budget by $106,000
(0.7%). This compares to collections of $14.4 million in 2013. The majority of property tax
revenues are collected during the months of April and October, coinciding with the due dates for
the County property tax billings.
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Property Taxes
2014 budget
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Quarterly Financial Report Through Q4 2014
Sales tax distributions Citywide totaled $15.6 million of which $13.9 million was distributed to
the General Fund and $1.7 million to the Local Street Fund (SOS) program.* In 2014, total Sales
Tax revenue collections in the General Fund exceeded budget expectations by $843,000, or
6.5%.
* Beginning with the 2013-2014 budget, Local Street Fund (Fund 103) street repairs have been funded from
sales taxes on construction. Total transferred through December 2014 was $1,753,532. The graphic above
presents sales taxes under the current policy.
The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation, by major business sector.
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Sales & Use Tax
(Net of Revenue from Construction)
2014 budget
2014 actual to date
2013 actual
20132014
Component GroupActualActualAmount
Construction 1,942,7201,753,532(189,188)(9.7)%
Manufacturing 624,3851,163,090538,70586.3 %
Transportation & Warehousing45,69670,67924,98354.7 %
Wholesale Trade 1,279,4071,204,714(74,693)(5.8)%
Automotive 3,135,5593,309,404173,8455.5 %
Retail Trade 4,218,5704,679,929461,35910.9 %
Services 3,054,2833,321,827267,5448.8 %
Miscellaneous 63,580119,61756,03888.1 %
YE Total 14,364,20015,622,7911,258,5918.8 %
Change from 2013
December-2014
Comparison of Sales Tax Collections by SIC Group
Percentage
6
Quarterly Financial Report Through Q4 2014
As shown on the prior page, total Sales Tax revenue collected in 2014 totaled $15.6 million as
compared with $14.4 million in 2013, representing an 8.8% year over year increase. The
business sectors showing the largest increase in revenues compared to 2013 were the
manufacturing and retail trade categories.
Total 2014 sales tax revenue on construction, which is transferred to the Local Street Fund (Fund
103) for local street repair and maintenance, totaled $1,753,532 and exceeded budget of
$1,560,000 by $194,000, reflecting higher than anticipated increases in commercial and
residential construction activity throughout the City.
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Sales Tax on Construction Transfer
2014 budget
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Quarterly Financial Report Through Q4 2014
Utility Taxes consist of interfund taxes on City utilities (Water, Sewer, Storm and Solid Waste)
and taxes on external utilities (Electric, Natural Gas, Telephone and Solid Waste). Utility taxes
collected in 2014 totaled $10.0 million compared to $9.5 million collected in 2013.
As shown in the table below, overall utility tax revenues collected were $10.0 million, slightly
exceeding budget expectations by $27,000, or 0.3%. Increased collections from City interfund
utilities partially offset lower than expected collections from private utility providers, specifically
in the Telecommunications and Natural Gas markets.
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Utility Tax
2014 budget
2014 actual to date
2013 actual
201320142014
Month ActualBudgetActualAmount Amount
City Interfund Utility Taxes3,322,4563,203,6733,479,570157,114 4.7 %275,897 8.6 %
Electric 3,297,9763,373,9053,424,427126,451 3.8 %50,522 1.5 %
Natural Gas 1,037,3151,213,9191,136,96999,654 9.6 %(76,950)(6.3)%
Telephone 1,781,3072,042,7371,805,57224,264 1.4 %(237,165)(11.6)%
Solid Waste (external)101,08496,261110,5669,482 9.4 %14,305 14.9 %
YE Total 9,540,1399,930,4959,957,104416,965 4.4 %26,609 0.3 %
December-2014
Utility Tax by Type
2014 vs. 2013 Actual2014 vs. Budget
Percentage Percentage
8
Quarterly Financial Report Through Q4 2014
Cable TV Franchise Fees, which are collected quarterly, totaled $881,000 and exceeded budget
by $65,000 or 8.0%.
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up 80% of the annual
budgeted revenue in this category.
Building permit revenues collected in 2014 totaled $1.5 million, compared to 2013 collections of
$2.1 million and a 2014 budget of $1.2 million. 2014 building permit activity included permitting
for several large commercial projects including various projects at Boeing, the Green River
College Trades Building and Student Life Building, as well as the permitting of Wesley Homes. In
addition, numerous housing developments were permitted in 2014 – most notably Edgeview,
Auburn 40 PUD, Lakeland Villas and Vista Pointe. Of the $1.5 million in building permit
revenues collected in 2014, 33% is attributable to commercial projects in the City and the
remaining 67% is predominately single family housing permits. The total number of building
permits issued in 2014 was 846 as compared to 969 building permits issued in 2013.
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Cable TV Franchise Fee
2014 budget
2014 actual to date
2013 actual
9
Quarterly Financial Report Through Q4 2014
Note: The spike seen in February 2013 (above) includes revenues for the Auburn High School Reconstruction
and Modernization project.
Business License revenues collected in 2014 totaled $171,000 compared to a budget of $203,000;
these were $32,000 under budget due to timing of collections. The graphic below reflects the
timing of payments by business owners, where the majority of business license payments are
collected during the first two months of the year and the last month of the year.
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2014 budget
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10
Quarterly Financial Report Through Q4 2014
Intergovernmental revenues include Grants (Direct & Indirect Federal, State and Local), state
shared revenues and compact revenue from the Muckleshoot Indian Tribe (MIT). Collections
through December totaled $5.1 million and were $75,000, or 1.5% under budget. Although
grant revenues collected in 2014 were lower than anticipated, this was partially offset by an
increased collection in state shared revenue, primarily in liquor profits and motor vehicle fuel tax
revenues.
State shared revenue includes $1,962,161 in Streamlined Sales Tax Mitigation payments.
Charges for Services consist of general governmental services, public safety, development service
fees and cultural & recreation fees. Overall, charges for services exceeded budget by $453,000,
or 13.1%.
General governmental revenues through December exceeded budget by $19,000 due to timing
of payments from local jurisdictions that contract services through the City of Auburn, as well as
increased revenues for passport services.
Public safety revenues collected in 2014 totaled $480,000, which was $100,000 below budget.
However, after adjusting period 13th accrual of Law Enforcement Services revenue of $78,000,
public safety revenues will end the year within 4.0% of budget. Public safety revenues consist of
revenues generated for Police Officer extra duty overtime, where officers are contracted for
services and reimbursement is made by the hiring contractor. Effective June 2014, this revenue
also includes reimbursement from the Muckleshoot Indian Tribe (MIT) for a full-time dedicated
Police Officer and associated expenditures. Effective in 2014, the expenditures for Police Officer
extra duty overtime are no longer netted against the revenues for this service. These are the two
contributing factors as to why collections in 2014 are significantly higher than what was collected
in 2013.
Development services fee collections, which primarily consist of plan check fees, totaled $1.1
million for the year and exceed budget by $363,000. Total plan check fees collected in 2014
totaled $833,000, compared to a budget of $585,000. Plan check revenues in 2014 included
various projects at Boeing, a commercial project on West Valley Hwy, the Green River College
Student Life Building and Wesley Homes. Some of the single family housing projects include
Edgeview, Kendall Ridge, Vista Pointe, and Sonata Hill.
201320142014
Revenue ActualBudgetActualAmount Amount
Federal Grants 94,957346,508187,46892,510 97.4 %(159,040)(45.9)%
State Grants 162,548335,976118,683(43,865)(27.0)%(217,293)(64.7)%
Interlocal Grants 85,74440,90140,901(44,843)0.0 %0 0.0%
State Shared Revenue3,879,9843,802,2034,049,104169,120 4.4 %246,901 6.5%
Muckleshoot Casino Emerg.564,895605,000603,28338,388 6.8 %(1,717)(0.3)%
Intergovernmental Service30,2328,00063,67033,438 110.6 %55,670 695.9%
YE Total 4,818,3605,138,5885,063,108244,748 5.1 %(75,480)(1.5)%
December-2014
Intergovernmental
2014 vs. 2013 Actual2014 vs. Budget
% Change % Change
11
Quarterly Financial Report Through Q4 2014
Culture and recreation revenues collected in 2014 totaled $2.2 million and exceeded budget by
$172,000 or 8.4%, reflecting increased ticket sales for Auburn Avenue Theatre as well as
increased revenues from youth programs and summer camps. A significant factor in the year
over year increase from 2013 seen in culture and recreation revenues was a change in accounting
whereby Golf Course revenues and expenditures are now reported within the General Fund.
Revenues in this category include golf lessons, pro shop sales, and greens fees.
201320142014
RevenueActualBudgetActualAmountAmount
General Government106,07394,783113,4917,419 7.0 %18,708 19.7 %
Public Safety 21,905580,449479,866457,961 2,090.7 %(100,583)(17.3)%
Development Services1,131,931738,8811,101,680(30,251)(2.7)%362,799 49.1 %
Culture & Recreation875,4342,047,5492,219,3871,343,953 153.5 %171,838 8.4 %
YE Total 2,135,3433,461,6623,914,4241,779,08183.3 %452,762 13.1 %
December-2014
Charges for Services by Type
2014 vs. 2013 Actual2014 vs. Budget
Percentage Percentage
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Development Service Fees
2014 budget
2014 actual to date
2013 actual
12
Quarterly Financial Report Through Q4 2014
Note: The 2014 budget and actuals are considerably higher than 2013 due to the accounting change
effective January 1, 2014 where the Golf Course is included in the General Fund.
Fines & Penalties include traffic and parking infraction penalties, Redflex photo enforcement
violations, criminal fines (including criminal traffic, criminal non traffic and criminal costs) as well
as non-court fines such as false alarm fines. Total revenue collected in 2014 totaled $1.2 million
compared to a budget of $1.6 million. A total of $476,000 in Civil Infraction Penalties were
collected in 2014, which was below the budget of $657,000 due to lower than anticipated
collections for traffic infractions. In addition, Redflex photo enforcement revenues collected for
the year totaled $383,000 compared to a budget of $497,000; these were less than budget due
to the fact that the Photo Enforcement Program was cancelled effective June 1, 2014.
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Culture & Recreation
2014 budget
2014 actual to date
2013 actual
201320142014
MonthActualBudgetActualAmountAmount
Civil Penalties18,50615,00016,984(1,522)(8.2)%1,984 13.2 %
Civil Infraction Penalties446,650656,750476,20729,558 6.6 %(180,543)(27.5)%
Redflex Photo Enforcement599,772497,475383,307(216,465)(36.1)%(114,168)(22.9)%
Parking Infractions116,783170,000133,67616,893 14.5 %(36,324)(21.4)%
Criminal Traffic Misdemeanor55,30382,00050,903(4,400)(8.0)%(31,097)(37.9)%
Criminal Non-Traffic Fines58,02990,00042,941(15,088)(26.0)%(47,059)(52.3)%
Criminal Costs30,47713,00047,15616,679 54.7 %34,156 262.7 %
Non-Court Fines & Penalties99,00438,35088,060(10,944)(11.1)%49,710 129.6 %
YE Total1,424,5241,562,5751,239,233(185,291)(13.0)%(323,342)(20.7)%
December-2014
Fines & Forfeits by Type
2014 vs. 2013 Actual2014 vs. Budget
Percentage Percentage
13
Quarterly Financial Report Through Q4 2014
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2014 budget
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14
Quarterly Financial Report Through Q4 2014
Miscellaneous revenues primarily consist of income from facility rentals; other sources within this
category include investment earnings, contributions & donations and other miscellaneous income.
Total revenue collected in this category in 2014 totaled $968,000 as compared to a budget of
$734,000. Revenues collected in the rents and leases category exceeded budget by $168,000,
primarily due to stronger than anticipated revenues for facility rentals at multiple locations
throughout the City. In addition, the other miscellaneous revenue category exceeded budget by
$55,000 for the year due primarily to the collection of P-Card rebate monies in the amount of
$59,000 in 2014. In comparing 2014 activity to 2013 activity within this category, it is important
to note that effective January 1, 2014 golf cart rental revenues are now included in the General
Fund and are collected in the rents and leases revenue category below. Total golf cart revenues
collected in 2014 totaled $217,000.
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. 2014 REET revenue totaled $2.5 million and
exceeded budget and prior year actuals by $1.1 million and $242,000, respectively. The increase
in REET revenues is a result of increased real estate sales within the City and is a sign of economic
recovery.
201320142014
Month ActualBudgetActualAmount Amount
Interest & Investments 45,97742,23041,767(4,210)(9.2)%(463)(1.1)%
Rents & Leases 284,178543,150710,705426,526150.1 %167,55530.8 %
Contributions & Donations58,90435,00046,851(12,054)(20.5)%11,85133.9 %
Other Miscellaneous Revenue71,964113,200168,35796,393133.9 %55,15748.7 %
YE Total 461,024733,580967,680506,656109.9 %234,10031.9 %
Miscellaneous Revenues by Type
December-2014
2014 vs. 20132014 vs. Budget
Percentage Percentage
201320142014
MonthActualBudgetActualAmount Amount
Jan 113,61561,300119,7656,1505.4%58,46595.4%
Feb 107,48592,200208,206100,72193.7%116,006125.8%
Mar 143,19898,000118,578(24,620)(17.2)%20,57821.0%
Apr 124,44569,100189,77165,32552.5%120,671174.6%
May 162,75089,400243,47280,72149.6%154,072172.3%
Jun 177,38095,800236,06758,68833.1%140,267146.4%
Jul 267,976147,100305,21437,23813.9%158,114107.5%
Aug 200,627112,200263,57362,94731.4%151,373134.9%
Sep 183,507103,600182,829(678)(0.4)%79,22976.5%
Oct 261,388260,600163,912(97,476)(37.3)%(96,688)(37.1)%
Nov 287,776138,600259,026(28,749)(10.0)%120,42686.9%
Dec 202,388132,100183,799(18,589)(9.2)%51,69939.1%
YE Total2,232,5331,400,0002,474,212241,67810.8%1,074,21276.7%
Percentage
2014 vs. 2013 2014 vs. Budget
Percentage
Real Estate Excise Tax Revenues
December-2014
15
Quarterly Financial Report Through Q4 2014
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
$2.4
$2.6
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
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Real Estate Excise Tax
2014 budget
2014 actual to date
2013 actual
16
Quarterly Financial Report Through Q4 2014
Pet Licensing
In 2014, 5,811 pet licenses were sold resulting in $155,790 in revenue. For the same period in
2013, 5,093 licenses were sold resulting in $154,475 in revenue.
2014 Budget Goal: $240,000 or more
2014 Revenue = $155,790
2014 Licenses Sold = 5,811
2013 Licenses Sold = 5,093
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2014 Licenses Issued
2013 Licenses Issued
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Pet Licensing Revenue By Month
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2014 License Revenue
17
Quarterly Financial Report Through Q4 2014
Enterprise Funds
The detailed Working Capital and Fund Balance statements for Enterprise and Internal Service
funds can be found in the Appendix at the end of this report.
The Water Utility’s net operating income increased from $594,200 in 2013 to $1,757,300 in
2014.
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Cumulative Pet Licensing Revenue & Licenses Issued
2014 vs 2013
2014 License Revenue (L)
2014 License Revenue (L)
(Budget Goal: $240,000)
2014 Licenses Issued (R)
2013 Licenses Issued (R)
$0
$200
$400
$600
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$1,000
$1,200
$1,400
$1,600
JanFebMarAprMayJunJulAugSepOctNovDec
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Water Revenues vs Water Sold
2014 vs 2013
2013 Water Sales ($)
2014 Water Sales ($)
2013 Water Sold (ccf)
2014 Water Sold (ccf)
18
Quarterly Financial Report Through Q4 2014
The Sewer Utility ended the year with operating income of $181,500 as compared to an
operating loss of $640,200 in 2013. The Sewer-Metro Utility ended 2014 with operating
income of $273,900 as compared to $249,700 for the previous year.
The Stormwater Utility ended the year with $1,486,200 in net operating income which compares
to operating income of $864,900 for the same period last year.
The Cemetery Fund ended December with operating income of $2,900 as compared to
operating income of $44,900 for the same period last year. During 2014, the number of
interments at the Cemetery totaled 250 (123 burials, 127 cremations) which compares to 226
(113 burials, 113 cremations) for the same period last year.
$0
$20
$40
$60
$80
$100
$120
$140
JanFebMarAprMayJunJulAugSepOctNovDec
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Cemetery Operating Revenues & Expenditures By Month
2014 vs 2013
2014 Bud. Revenue
2014 Act. Revenue
2013 Act. Revenue
2014 Act. Expenses
19
Quarterly Financial Report Through Q4 2014
Internal Service Funds
Operating expenditures within the Insurance Fund represent the premium cost pool that were
allocated monthly to other City funds over the course of 2014. As a result, this balance gradually
diminishes each month throughout the year.
No significant variances are reported in the Worker’s Compensation, Facilities, Innovation &
Technology, or Equipment Rental Funds. All funds had sufficient revenues to cover 2014
expenditures.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about this report please
contact Shelley Coleman at scoleman@auburnwa.gov.
$0
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$1,200
JanFebMarAprMayJunJulAugSepOctNovDec
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Cumulative Cemetery Revenues & Expenditures
2014 vs 2013
2014 Bud. Revenue
2014 Act. Revenue
2013 Act. Revenue
2014 Act. Expenses
20
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 106,995,558$ Various 0.10%
KeyBank Money Market Various 8,160,565 Various 0.00%
US Treasury 05/04/1990 57,750 05/15/2016 5.72%
FFCB 4/11/2013 3,000,000 4/11/2016 0.43%
FHLB 2/19/2014 2,047,200 11/19/2018 1.98%
LAKUTL 9/25/2013 235,919 11/1/2017 1.90%
Total Cash & Investments 120,496,992$ 0.143%
Investment Mix % of Total
State Investment Pool 88.8%Current 6-month treasury rate 0.11%
KeyBank Money Market 6.8%Current State Pool rate 0.10%
US Treasury 0.0%KeyBank Money Market 0.00%
FFCB 2.5%Blended Auburn rate 0.14%
FHLMC 1.7%
LAKUTL 0.2%
100.0%
City of Auburn
Investment Portfolio Summary
December 31, 2014
Summary
21
SALES TAX SUMMARY
DECEMBER 2014 SALES TAX DISTRIBUTIONS (FOR OCTOBER 2014 RETAIL ACTIVITY)
2013 Annual Total 2013 YTD 2014 YTD YTD 2013 Annual Total 2013 YTD 2014 YTD YTDNAICSCONSTRUCTION (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff NAICS AUTOMOTIVE (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff
236 Construction of Buildings 949,102 949,102 866,060 -8.7%441 Motor Vehicle and Parts Dealer 2,899,545 2,899,545 3,062,768 d 5.6%237 Heavy and Civil Construction 166,874 166,874 146,261 -12.4%447 Gasoline Stations 236,015 236,015 246,636 4.5%
238 Specialty Trade Contractors 826,744 826,744 741,211 -10.3%TOTAL AUTOMOTIVE 3,135,559 3,135,559 3,309,404 5.5%TOTAL CONSTRUCTION 1,942,720 1,942,720 1,753,532 -9.7%Overall Change from Previous Year 173,845
Overall Change from Previous Year -189,188
2013 Annual Total 2013 YTD 2014 YTD YTD2013 Annual Total 2013 YTD 2014 YTD YTD NAICS RETAIL TRADE (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff
NAICS MANUFACTURING (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff 442 Furniture and Home Furnishings 235,036 235,036 254,103 8.1%
311 Food Manufacturing 1,836 1,836 3,220 75.4%443 Electronics and Appliances 173,552 173,552 236,955 36.5%
312 Beverage and Tobacco Products 7,670 7,670 8,257 7.7%444 Building Material and Garden 446,976 446,976 502,470 12.4%313 Textile Mills 272 272 234 -14.1%445 Food and Beverage Stores 335,409 335,409 352,552 5.1%
314 Textile Product Mills 3,435 3,435 2,970 -13.5%446 Health and Personal Care Store 173,874 173,874 187,715 8.0%
315 Apparel Manufacturing 280 280 244 -12.9%448 Clothing and Accessories 889,410 889,410 1,008,978 13.4%
316 Leather and Allied Products 11 11 15 29.7%451 Sporting Goods, Hobby, Books 125,040 125,040 212,015 69.6%
321 Wood Product Manufacturing 72,780 72,780 76,560 5.2%452 General Merchandise Stores 974,130 974,130 955,479 c -1.9%
322 Paper Manufacturing 3,442 3,442 5,237 52.2%453 Miscellaneous Store Retailers 548,688 548,688 587,784 7.1%
323 Printing and Related Support 26,277 26,277 44,114 67.9%454 Nonstore Retailers 316,455 316,455 381,876 20.7%
324 Petroleum and Coal Products 9,762 9,762 10,293 5.4%TOTAL RETAIL TRADE 4,218,570 4,218,570 4,679,929 10.9%
325 Chemical Manufacturing 8,995 8,995 5,397 -40.0%Overall Change from Previous Year 461,359
326 Plastics and Rubber Products 9,566 9,566 9,844 2.9%
327 Nonmetallic Mineral Products 20,455 20,455 19,801 -3.2%
331 Primary Metal Manufacturing 717 717 1,542 115.0%2013 Annual Total 2013 YTD 2014 YTD YTD
332 Fabricated Metal Product Manuf 13,135 b 13,135 b 33,900 158.1%NAICS SERVICES (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff
333 Machinery Manufacturing 25,232 25,232 24,491 -2.9%51*Information 445,827 445,827 486,856 9.2%
334 Computer and Electronic Produc 13,545 13,545 18,265 34.8%52*Finance and Insurance 91,439 91,439 87,574 -4.2%
335 Electric Equipment, Appliances 1,251 1,251 1,179 -5.8%53*Real Estate, Rental, Leasing 278,919 278,919 314,900 12.9%
336 Transportation Equipment Man 350,172 350,172 837,227 139.1%541 Professional, Scientific, Tech 183,904 183,904 216,494 17.7%
337 Furniture and Related Products 24,852 24,852 21,248 -14.5%551 Company Management 76 76 43 -43.6%339 Miscellaneous Manufacturing 30,699 30,699 39,052 27.2%56*Admin. Supp., Remed Svcs 336,269 336,269 350,417 4.2%TOTAL MANUFACTURING 624,385 624,385 1,163,090 86.3%611 Educational Services 50,183 50,183 49,123 -2.1%
Overall Change from Previous Year 538,705 62*Health Care Social Assistance 32,608 32,608 66,359 103.5%
71*Arts and Entertainment 148,530 148,530 157,908 6.3%
72*Accomodation and Food Svcs 979,254 979,254 1,066,580 8.9%
2013 Annual Total 2013 YTD 2014 YTD YTD 81*Other Services 394,645 394,645 425,896 7.9%NAICS TRANSPORTATION AND WAREHOUSING (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff 92*Public Administration 112,629 112,629 99,676 -11.5%
481 Air Transportation 0 0 0 N/A TOTAL SERVICES 3,054,283 3,054,283 3,321,827 8.8%
482 Rail Transportation 9,552 9,552 8,069 -15.5%Overall Change from Previous Year 267,544
484 Truck Transportation -3,489 a -3,489 a 4,740 -235.8%
485 Transit and Ground Passengers 93 93 4 -95.9%
488 Transportation Support 27,757 27,757 26,786 -3.5%2013 Annual Total 2013 YTD 2014 YTD YTD
491 Postal Service 863 863 691 -19.9%NAICS MISCELLANEOUS (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff
492 Couriers and Messengers 1,272 1,272 672 -47.2%000 Unknown 0 0 0 N/A
493 Warehousing and Storage 9,648 9,648 29,718 e 208.0%111-115 Agriculture, Forestry, Fishing 4,385 4,385 7,488 70.8%
TOTAL TRANSPORTATION 45,696 45,696 70,679 54.7%211-221 Mining & Utilities 22,645 22,645 28,687 26.7%
Overall Change from Previous Year 24,983 999 Unclassifiable Establishments 36,549 36,549 83,442 128.3%
TOTAL SERVICES 63,580 63,580 119,617 88.1%
Overall Change from Previous Year 56,038
2013 Annual Total 2013 YTD 2014 YTD YTD
NAICS WHOLESALE TRADE (Nov '12-Oct '13)(Nov '12 - Oct '13)(Nov '13 - Oct '14)% Diff
423 Wholesale Trade, Durable Goods 1,111,249 1,111,249 1,024,016 -7.8%GRAND TOTAL 14,364,200 14,364,200 15,622,791
424 Wholesale Trade, Nondurable 163,774 163,774 178,054 8.7%Overall Change from Previous Year 1,258,591 8.8%
425 Wholesale Electronic Markets 4,384 4,384 2,643 -39.7%
TOTAL WHOLESALE 1,279,407 1,279,407 1,204,714 -5.8%
Overall Change from Previous Year -74,693
a. WA State Dept of Revenue audit adjustment to sales tax returns for period Jan 2013 (adjustment: -$11,382).
b. WA State Dept of Revenue audit adjustment to sales tax returns for period May 2013 (adjustment - $30,493).
c. WA State Dept of Revenue audit adjustment to sales tax returns for period March 2014 (adjustment: -$45,145).
d. WA State Dept of Revenue audit adjustment to sales tax returns for period April 2014 (adjustment: $10,242).
e. WA State Dept of Revenue audit adjustment to sales tax returns for period August 2014 (adjustment: $25,146).
12/22/14 file:Monthly Sales Tax Report.xls
Prepared by Auburn Finance Department 22
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Service 13,070,100 7,664,939 - 8,935,172 13,585,661 16,243 983,899 - 797,549 - - -
Interfund Charges For Service - - - - - - - - - 3,399,860 4,778,931 2,935,003
Sewer Metro Service Revenue - - 15,303,530 - - - - - - - - -
Rents, Leases, Concessions, & Other - - - - - 641,679 - - - 103,699 136,130 -
TOTAL OPERATING REVENUES 13,070,100 7,664,939 15,303,530 8,935,172 13,585,661 657,922 983,899 - 797,549 3,503,559 4,915,061 2,935,003
OPERATING EXPENSES
Salaries & Wages 2,411,359 1,552,354 - 2,157,479 417,615 21,175 408,725 - 81,478 503,182 1,495,037 562,964
Benefits 1,069,777 684,288 - 941,656 196,977 6,884 191,121 - 76,256 250,110 602,541 263,759
Supplies 229,535 81,545 - 90,358 18,866 112 146,859 - - 133,194 284,934 1,015,125
Other Service Charges 4,066,239 2,280,966 28 1,356,629 1,162,812 440,523 76,763 162,879 200,041 1,558,213 1,719,570 438,719
Intergovernmental Services - 2,825 - 69,939 418,283 - - - - - - -
Waste Management Payments - - - - 10,320,983 - - - - - - -
Sewer Metro Services - - 15,029,574 - - - - - - - - -
Interfund Operating Rentals & Supplies 1,125,303 973,021 - 1,299,236 179,962 - 104,396 - - 118,512 288,396 247,589
Other Expenses - - - - - - - - - - - -
Depreciation & Amortization 2,410,604 1,908,420 - 1,533,693 18,819 401,684 53,095 - - - 562,487 774,092
TOTAL OPERATING EXPENSES 11,312,817 7,483,418 15,029,602 7,448,989 12,734,318 870,378 980,960 162,879 357,775 2,563,211 4,952,965 3,302,249
OPERATING INCOME (LOSS)1,757,284 181,521 273,928 1,486,183 851,342 (212,456) 2,939 (162,879) 439,774 940,348 (37,904) (367,246)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 15,117 12,804 799 19,053 1,526 906 300 1,204 230 2,081 3,366 5,476
Contributions - - - 162,214 47,226 - 25 - - 2,354 - 6,485
Other Non-Operating Revenue 305,025 87,197 - 112,720 240 (1,266) 4,654 - - - 2,172 42,372
Gain (Loss) On Sale Of Fixed Assets - - - 322,871 - - - - - - - 1,060
Debt Service Interest 1 (546,254) (243,820) - (224,809) - (46,613) (21,429) - - - - -
Other Non-Operating Expense - - - - - - - - - - - -
TOTAL NON-OPERATING REVENUES & EXPENSES (226,113) (143,819) 799 392,048 48,992 (46,972) (16,450) 1,204 230 4,435 5,538 55,392
PLUS ITEMS NOT AFFECTING WORKING CAPITAL
Depreciation 2,410,604 1,908,420 - 1,533,693 18,819 401,684 53,095 - - - 562,487 774,092
NET WORKING CAPITAL FROM OPERATIONS 3,941,775 1,946,122 274,728 3,411,925 919,154 142,255 39,583 (161,674) 440,004 944,783 530,122 462,238
Increase In Contributions - System Development 585,259 249,344 - 625,771 - - - - - - - -
Increase In Contributions - Area Assessments - 3,282 - - - - - - - - - -
Increase In Contributions - Other Governments 42,200 162,203 - 597,204 - 31,617 - - - - - -
Increase In Contributions - Other Funds - - - - - - - - - - - -
Increase In Contributions - FAA - - - - - 542,890 - - - - - -
Proceeds of Debt Activity 129,115 - - - - - - - - - - -
Operating Transfers In - - - 37,237 - 200,000 - - - - 256,822 444,324
Increase In Restricted Net Assets 1 859,634 136,350 - 415,589 - (587) - - - - - -
Decrease In Long-Term Receivables - 90,000 - - - - - - - - - -
Increase In Deferred Credits - - - - - 5,962 - - - - - -
TOTAL RESOURCES OTHER THAN OPERATIONS 1,616,208 641,178 - 1,675,802 - 779,882 - - - - 256,822 444,324
Net Change In Restricted Net Assets 1,744,850 586,958 - 1,133,881 - (124,303) - - - 2,200 - (2,950)
Increase In Fixed Assets - Salaries 182,386 101,071 - 221,151 - - - - - - - -
Increase In Fixed Assets - Benefits 72,265 41,888 - 88,700 - - - - - - - -
Increase In Fixed Assets - Site Improvements 35,555 - - - - - - - - - - -
Increase In Fixed Assets - Land - - - 261,979 - - - - - - - -
Increase In Fixed Assets - Equipment - - - 51,405 - - - - - - 649,629 1,003,986
Increase In Fixed Assets - Construction 2,591,807 1,141,611 - 2,986,340 - 858,708 - - - - - -
Operating Transfers Out 87,485 85,416 - 182,732 - - - - - 662,675 - 7,000
Debt Service Principal 1 1,378,710 436,789 - 412,167 - 125,000 - - - - - -
TOTAL USES OTHER THAN OPERATIONS 6,093,057 2,393,733 - 5,338,355 - 859,404 - - - 664,875 649,629 1,008,036
NET CHANGE IN WORKING CAPITAL (535,074) 193,568 274,728 (250,628) 919,154 62,732 39,583 (161,674) 440,004 279,908 137,314 (101,475)
BEGINNING WORKING CAPITAL - January 1, 2014 14,189,404 12,952,797 1,826,811 15,762,939 1,504,560 801,284 261,934 1,815,731 - 1,976,512 3,406,012 5,920,444
ENDING WORKING CAPITAL - December 31, 2014 13,654,331 13,146,365 2,101,538 15,512,311 2,423,714 864,016 301,517 1,654,057 440,004 2,256,420 3,543,327 5,818,970
NET CHANGE IN WORKING CAPITAL (535,074) 193,568 274,728 (250,628) 919,154 62,732 39,583 (161,674) 440,004 279,908 137,314 (101,475)
1 Thirteenth month debt service activity has been added to the Water, Sewer, Storm, Airport, & Cemetery Funds.
INTERNAL SERVICE FUNDSWORKING CAPITAL
The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities.
CEMETERY INSURANCE WORKER'S
COMPENSATION FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT
ENTERPRISE FUNDS
23
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Service 13,070,100 7,664,939 - 8,935,172 13,585,661 16,243 983,899 - 797,549 - - -
Interfund Charges For Service - - - - - - - - - 3,399,860 4,778,931 2,935,003
Sewer Metro Service Revenue - - 15,303,530 - - - - - - - - -
Rents, Leases, Concessions, & Other - - - - - 641,679 - - - 103,699 136,130 -
TOTAL OPERATING REVENUES 13,070,100 7,664,939 15,303,530 8,935,172 13,585,661 657,922 983,899 - 797,549 3,503,559 4,915,061 2,935,003
OPERATING EXPENSES
Administration 2,941,351 2,177,958 28 2,980,814 760,138 466,641 280,817 162,879 - - - 901,697
Operations & Maintenance 5,960,861 3,397,041 - 2,934,481 1,634,377 2,054 647,049 - 357,775 2,563,211 4,390,478 1,626,461
Waste Management Payments - - - - 10,320,983 - - - - - - -
Sewer Metro Services - - 15,029,574 - - - - - - - - -
Depreciation & Amortization 2,410,604 1,908,420 - 1,533,693 18,819 401,684 53,095 - - - 562,487 774,092
TOTAL OPERATING EXPENSES 11,312,817 7,483,418 15,029,602 7,448,989 12,734,318 870,378 980,960 162,879 357,775 2,563,211 4,952,965 3,302,249
OPERATING INCOME (LOSS)1,757,284 181,521 273,928 1,486,183 851,342 (212,456) 2,939 (162,879) 439,774 940,348 (37,904) (367,246)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 15,117 12,804 799 19,053 1,526 906 300 1,204 230 2,081 3,366 5,476
Other Non-Operating Revenue 305,025 87,197 - 274,933 47,466 (1,266) 4,679 - - 2,354 2,172 48,856
Gain (Loss) On Sale Of Fixed Assets - - - 322,871 - - - - - - - 1,060
Other Non-Operating Expense (49,516) (17,659) - - - (41,675) (22,267) - - - - -
TOTAL NON-OPERATING REVENUES & EXPENSES 270,625 82,342 799 616,858 48,992 (42,035) (17,289) 1,204 230 4,435 5,538 55,392
2,027,909 263,863 274,728 2,103,041 900,334 (254,491) (14,350) (161,674) 440,004 944,783 (32,365) (311,854)
Contributions 627,459 414,829 - 1,222,975 - 574,507 - - - - - -
Transfers In - - - 37,237 - 200,000 - - - - 256,822 444,324
Transfers Out (87,485) (85,416) - (182,732) - - - - - (662,675) - (7,000)
TOTAL CONTRIBUTIONS & TRANSFERS 539,974 329,413 - 1,077,481 - 774,507 - - - (662,675) 256,822 437,324
CHANGE IN FUND BALANCE 2,567,884 593,276 274,728 3,180,522 900,334 520,016 (14,350) (161,674) 440,004 282,108 224,456 125,470
BEGINNING FUND BALANCE - January 1, 2014 68,655,974 75,821,385 1,826,811 51,686,935 1,598,247 9,318,866 888,882 1,815,731 - 1,938,141 4,604,445 10,714,407
ENDING FUND BALANCE - December 31, 2014 71,223,858 76,414,661 2,101,539 54,867,457 2,498,581 9,838,882 874,532 1,654,057 440,004 2,220,249 4,828,901 10,839,877
INTERNAL SERVICE FUNDSFUND BALANCE
The following table provides an analysis of each of the City's Enterprise and Internal Service funds - showing 2014 revenues and expenditures by fund.
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
CEMETERY INSURANCE WORKER'S
COMPENSATION FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT
ENTERPRISE FUNDS
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