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Home My WebLink About5143 RESOLUTION NO. 5 1 4 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY OF AUBURN TO ADOPT THE INTERGOVERNMENTAL AGREEMENT FOR EMAC AND PNEMA ASSISTANCE BETWEEN THE WASHINGTON MILITARY DEPARTMENT AND THE CITY OFAUBURN WHEREAS, the City of Auburn has prepared to respond to emergencies and disasters, whether natural or man-made, will respond to such events occurring within its City Limits and will endeavor to respond to such events occurring in other jurisdictions as requested; and WHEREAS, the City of Auburn desires to provide mutual aid to and receive mutual aid from other jurisdictions and governmental entities during emergencies and disasters as resources permit; and WHEREAS, it is desirable for the City of Auburn to be fully compensated when providing mutual aid to other jurisdictions and governmental entities; and WHEREAS, the state has proposed an intergovernmental agreement between the Washington Military Department and the City of Auburn pursuant to the Emergency Management Assistance Compact ("EMAC") (Chapter 38.10 RCW), the Interlocal Cooperation Act (Chapter 39.34 RCW), the Emergency Management Act (Chapter 38.52 RCW) and Pacific Northwest Emergency Management Arrangement ("PNEMA") (hereafter, the "Intergovernmental Agreement for EMAC and PNEMA Assistance"), attached hereto; and WHEREAS, it is in the public interest for the City of Auburn to enter into the Intergovernmental Agreement for EMAC and PNEMA Assistance. -------------------------------------------------- Resolution No.5143 May 22, 2015 Page 1 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Purpose. The City Council of the City of Auburn hereby approves the adoption of the Intergovernmental Agreement for EMAC and PNEMA Assistance between the Washington Military Department and the City of Auburn. Section 2. Implementation. The Mayor of the City of Auburn is hereby authorized to execute the Intergovernmental Agreement for EMAC and PNEMA Assistance and to implement such administrative procedures as may be necessary to carry out the directions of this resolution. Section 3. Effective Date. This Resolution shall be in full force and effect upon passage and signatures hereon. SIGNED and DATED this day of V2015. CITY OF AUBURN NApqy ACKUS YOR ATTEST: 'L� D ielle Daskam, City Clerk APP �777)RM Da el B. Heid, City Attorney -------------------------------------------------- Resolution No.5143 May 22, 2015 Page 2 Military Department IGA #E15-195 INTERGOVERNMENTAL AGREEMENT FOR EMAC AND PNEMA ASSISTANCE BETWEEN Washington Military Department AND City of Auburn Bldg #20, M.S.TA-20 25 W Main Street Camp Murray, Washington 98430-5122 Auburn, Washington 98001-4916 253.512.7055 FAX: 253.512.7203 253.876.1925 FAX: 253.939.7769 Contact Person: Mark Douglas Contact Person: Sarah K. Miller Email: Mark.Douglas @mil.wa.gov Email: skmiller @auburnwa.gov TIN: 91-6001228 UBI: 171000010 Start Date: Upon Signature End Date: January 31, 2020 1. INTRODUCTION: This Intergovernmental Agreement (Agreement), pursuant to Ch. 38.10 RCW (Emergency Management Assistance Compact (EMAC)), ch. 39.34 RCW (Interlocal Cooperation Act), ch. 38.52 RCW (Emergency Management Act), and the Pacific Northwest Emergency Management Arrangement (PNEMA), is made and entered into by and between the Washington State Military Department through its Emergency Management Division (EMD), and the local jurisdiction within the State of Washington identified above, hereinafter referred to as "Jurisdiction". EMD, through these authorities, coordinates interstate mutual aid according to the model presented in the National Strategy for Homeland Security. EMAC, Chapter 38.10 RCW, and Public Law 104-321, authorize and direct the deployment of certain necessary mutual aid between the EMAC participants, who are currently all fifty states, Puerto Rico, Guam, the U.S. Virgin Islands, and the District of Columbia. PNEMA and Public Law 105-381 authorize and direct the deployment of certain necessary mutual aid between the PNEMA participants, who are currently the States of Alaska, Idaho, Oregon, and Washington, the Canadian Province of British Columbia, and the Yukon Territory. This Agreement provides for the use of authorized resources (including employees and equipment) of the Jurisdiction in responding to requests for EMAC or PNEMA assistance from a participating party in which EMD has identified authorized resources of the Jurisdiction that are qualified and immediately available to deploy and perform the requested EMAC or PNEMA assistance in a requesting participating party. 2. SCOPE: Pursuant to this Agreement, the authorized resources of the Jurisdiction will be deployed to provide EMAC or PNEMA assistance. When the deployed authorized resources of the Jurisdiction are employees of the Jurisdiction, those Jurisdiction employees will be treated as state employees for purposes of EMAC or PNEMA deployment only and will be entitled to the rights and benefits under EMAC or PNEMA available to state officers and employees, but not for any other purpose. The Jurisdiction will be .reimbursed for authorized costs incurred as a result of authorized resource deployment as provided in this Agreement. 3. Authorization and Deployment of Resources a. This Agreement is not an authorization to deploy. EMAC and PNEMA deployment of the Jurisdiction's resources under this Agreement shall only be authorized as provided in a completed amendment to this Agreement in the form of "Attachment A" that has been mutually executed by the parties. The Jurisdiction shall not deploy any resources under this Agreement except in compliance with such authorization. No reimbursement will be provided for resources deployed inconsistent with such authorization. EMAC&PNEMA IGA Page 1 of 4 City of Auburn, E15-195 Military Department IGA #E15-195 b. Jurisdiction resources authorized for deployment under this Agreement (the "authorized resources") are only those listed on mutually executed amendments in the form of "Attachment A" that reference this Agreement by number and include the authorized charge code, EMAC or PNEMA mission number and disaster name, identification of the authorized resource (employee/equipment), description of the anticipated EMAC or PNEMA duties, maximum reimbursement, estimated duration of deployment, reporting location, point of contact at the destination, and completed verification of credentials. 4. Financial Management and Reimbursement a. The Military Department will reimburse the Jurisdiction for the expenses of authorized resources deployed under this Agreement up to the maximum amount provided for herein to the extent supported by proper documentation establishing the expenses were actually incurred pursuant to authorized deployment under the Agreement. No reimbursement will be provided for resources deployed inconsistent with the authorization contained in a completed amendment to this Agreement in the form of"Attachment A" that has been mutually executed by the parties. b. The authorized resource expenses that may be reimbursed are only those contained in a completed amendment to this Agreement in the form of "Attachment A" that has been mutually executed by the parties, and include employee salary, benefits, overtime, air and land travel expenses, lodging, and per diem; and equipment use and operation costs. Unless this Agreement is amended by Attachment A to provide otherwise, lodging and per diem shall only be reimbursed in accordance with the Federal General Services Administration (GSA) rates for the applicable deployment location existing at the time of deployment under this Agreement, which are located at http://www.gsa.gov/portal/category/21287. c. The maximum amount of reimbursement for Fire District and Fire Department authorized resources shall be based on the State Fire Chiefs Rate Schedule in effect at the time of deployment, which is incorporated herein by reference. For all other Jurisdictions, the maximum amount of reimbursement for authorized employee expenses under this Agreement shall be the lesser of (1) the maximum amount identified in the mutually executed Attachment A to this Agreement and amendments thereto, or (2) the amount that the employee would have received in the absence of this Agreement. In no case will reimbursement for authorized resources of any Jurisdiction (including Fire Districts and Fire Departments) exceed the maximum estimated total resource cost identified in the mutually executed Attachment A or a subsequent mutally executed written amendment thereto in the same form. d. The Jurisdiction shall maintain books, records, documents, receipts and other evidence which sufficiently and properly support and reflect all costs and expenditures authorized by this Agreement. These records shall be subject to inspection, review or audit during normal business hours by authorized Department personnel or its designee(s), the Office of the State Auditor, and federal officials so authorized by law. Such books, records, documents, receipts and other material relevant to this Agreement shall be retained for six (6)years after expiration. e. The Jurisdiction will submit a final state invoice voucher identifying this Agreement and the appropriate charge code to the Military Department within 45 days after return by the deployed authorized resource, and must include documentation and receipts supporting all claimed reimbursement. The Jurisdiction agrees to immediately comply with any request by EMD for additional supporting documentation or receipts. 5. Resource Management a. The Jurisdiction agrees that it will only deploy employees as authorized resources under this Agreement who are fully qualified and capable of performing the duties described in the completed and mutually executed Attachment A and under the conditions described therein. The Jurisdiction agrees that if any of its employees deployed as an authorized resource under this Agreement are determined by the EMAC or PNEMA requesting participant, in its sole discretion, EMAC&PNEMA IGA Page 2 of 4 City of Auburn, E15-195 Military Department IGA #E15-195 to not meet this requirement, those employees may in the sole discretion of the EMAC or PNEMA requesting participant be returned to the Jurisdiction from which they deployed at the sole cost and expense of the Jurisdiction, and the cost and expense of deploying and returning the employee(s) will not be reimbursed under this Agreement. Such qualifications and capabilities shall include, but not be limited to, the following: 1) Has completed training for ICS 100, 700 and 800; 2) Has received training customary or required for the position for which they are being deployed; 3) Currently possesses all certifications and licenses required in the state of Washington to perform the duties for which they are being deployed; 4) Has past experience operating in the position for which they are being deployed; and 5) Has the ability to fully and effectively perform all duties of the position for which they are being deployed. b. The Jurisdiction agrees that if any of its employees deployed as an authorized resource under this Agreement exhibit behavior, conduct or other condition that, in the sole discretion of the EMAC or PNEMA requesting participant, interferes with the employee's ability to perform the duties for which they are deployed, that employee may, in the sole discretion of the EMAC or PNEMA requesting participant, be returned to the Jurisdiction from which they deployed at the sole cost and expense of the Jurisdiction, and such cost and expense will not be reimbursed under this Agreement. c. The Jurisdiction agrees that it will only deploy equipment as an authorized resource under this Agreement that is in good working order and condition when deployed. Any such equipment determined by the EMAC or PNEMA requesting participant in its sole discretion not to have been in good working order or condition at the time of deployment may, in the EMAC or PNEMA requesting participant's sole discretion, be returned to the Jurisdiction from which it was deployed at the sole cost and expense of the Jurisdiction, and the cost and expense of deploying and returning the equipment will not be reimbursed under this Agreement. d. The Jurisdiction agrees that its employees deployed under this Agreement will be required by the Jurisdiction to conduct themselves in a professional and ethical manner throughout the period of deployment, consistent with all laws, regulations and policies applicable to the Jurisdiction and its employees. e. Hold Harmless. To the extent allowed by law, each party shall defend, protect and hold harmless the other party from and against any claims, suits, and/or actions arising from any negligent act or omission of that party's employees, agents and or authorized representatives while performing under this Agreement. 6. Alterations And Amendments This Agreement and any of its Attachments may only be altered or amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. All other terms and conditions of this Agreement shall remain in full force and effect and binding upon the parties. 7. Termination Either party may terminate this Agreement upon thirty(30) days prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. EMAC& PNEMA IGA Page 3 of 4 City of Auburn, E15-195 Military Department IGA #E15-195 8. All Writings Contained Herein This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOF, the parties have executed this Agreement. For the Department: For the Jurisdiction: BY: L�— BY: Richard A. Woodruff Date Nancy Backus Date Contracts Administrator Mayor Washington Military Department City of Auburn BOILERPLATE APPROVED AS TO FORM: Brian Buchholz (signature on file) 01/09/2012 Senior Counsel, Assistant Attorney General EMAC& PNEMA IGA Page 4 of 4 City of Auburn, E15-195 INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM This form identifies the persons who have the authority to sign contracts, amendments, and requests for reimbursement. It is required for the management of your contract with the Military Department (MD). Please complete all sections. One copy with original signatures is to be sent to MD with the signed contract, and the other should be kept with your copy of the contract. When a request for reimbursement is received, the signature is checked to verify that it matches the signature on file. The payment can be delayed if the request is presented without the proper signature. It is important that the signatures in MD's files are current. Changes in staffing or responsibilities will require a new signature authorization form. 1. Authorizing Authority. Generally, the person(s) signing in this box heads the governing body of the organization, such as the board chair or mayor. In some cases, the chief executive officer may have been delegated this authority. 2. Authorized to Sign Contracts/Contract Amendments. The person(s) with this authority should sign in this space. Usually, it is the county commissioner, mayor, executive director, city clerk, etc. 3. Authorized to Sign Requests for Reimbursement. Often the executive director, city clerk, treasurer, or administrative assistant have this authority. It is advisable to have more than one person authorized to sign reimbursement requests. This will help prevent delays in processing a request if one person is temporarily unavailable. If you have any questions regarding this form or to request new forms, please call your MD Program Manager. SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on reverse side before completing this form. NAME OF ORGANIZATION DATE SUBMITTED City of Auburn 7/8/2015 PROJECT DESCRIPTION CONTRACT NUMBER EMAC PNEMA IGA E15-195 a: a-Q .._� - - au,x-";,'A't - - =u.: 'a' :.r•' ^=,^r--.,� Y,. .a r ..�..i s. �k.: �r. x n�.h�rr.�,.:..+,,a'r'4�a:,�,'Y�<.,,.} �^�"°*:�yi'�-' �A��'�`�'3?�.r-wt;t�=�ch�;��,'4. '�` �.�,,��,' ,w �,�,.,a��j,+ s �`T,;�';�,V��.-"'•'.`'� �"R :.�� ?� �. b`'�x.;E•'c 1. AUTHORIZING AUTHORITY SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE Nancy Backus Mayor- 2014-2018 INg QX1 Oul-a'u,�,� ":•'i': '-r,^.+,.�' - i• r-i mss'' .J-" ' a� �;�:iw�';`5'- ='•.:'.# -:; _ - - - -a -ate` _KS _ u` "`'' zt•-` - .y 2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS SIGNATURE PRINT OR TYPE NAME TITLE Nancy Backus Mayor - '..Y� - - __- -`4 "F:-$-.- r„y '.�r.u' ��• - yd - i;fw-}.i -_ :'l-e_ _^_:?�•_-i..- _ a,y..� 'I'C�vr .t`:. - k- �$'s`�`,`s.-: :.fcv.• ',i'^'i'+Yw'r1` f^`.�- !� k a,`_-'.�_< -�gy��c1 �e �. ¢x � _;.�:,, m�_„ �tf...°n` .° 'u,. ..�.�':r.'. .:aJ�r=�^” ::"„t"� ..4. ;'�'ks,.,:.d_ .wF,-�'� �a.:i'e' Y.A :"E'�:.9'f tfv�:- ':�3a-X, �'.Tw;`=� •"'S- {, .,{0y3:lEb,�- r�Y;�- �'is.Yep. eT= 4'S:":;'w�s«;?b-. - .%1. .r.�at.. ''-�� :Y-s,,.. :•k - ,...3s..,, ..,t;�;?, - - �:�-r".;z, .� u� ib�,�_-:, �_"*r3�ev.�..vt.�!�� F3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT SIGNATURE PRINT OR TYPE NAME TITLE Heather Kitchen EM Assistant Sarah K. Miller Emergency Manager \\NAC-1\VOL1\HOME\KARENB\....\WP\SIGNAUTH Revised 3/03