HomeMy WebLinkAbout5171 RESOLUTION NO. 5 1 7 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A GRANT FROM THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION THROUGH THE
PEDESTRIAN AND BICYCLE SAFETY PROGRAM FOR THE
22ND STREET NE AND,I STREET NE INTERSECTION
WHEREAS, the City of Auburn desires to improve safety and efficiency of the
City's 22nd Street NE and I Street NE intersection; and
WHEREAS, the need for improvements at the 22"d Street NE and I Street NE
intersection is recognized in Auburn's adopted Transportation Improvement Program;
and
WHEREAS, completing the transportation improvement project will improve safety
and efficiency of the 22nd Street NE and I Street NE intersection; and
WHEREAS, the City applied to the Washington State Department of
Transportation, through its Pedestrian and Bicycle Safety Program for a grant, and was
awarded a $200,000.00 grant to finance the design and environmental permitting of the
22nd Street,NE and I Street NE Intersection Improvement project; and
WHEREAS, the $200,000.00 state grant requires a local funding match of
$50,000.00; and
WHEREAS, funding has been made available in the approved City budget to
meet the local funding match requirements for the grant; and
WHEREAS, it is in the best interest of the City to use grant monies to finance
capital improvements to the transportation system.
Resolution No. 5171
September 8, 2015
Page 1
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to accept the Washington State
Department of Transportation grant for $200,000.00 for the 22"d St NE and I Street,NE
Intersection Improvements, with local matching requirement of $50,000.00. The Mayor
is further hereby authorized to negotiate, finalize and execute the Local Agency
Agreement between the City and the Washington State Department of Transportation
for the design phase for the project, in substantial conformity with grant requirements
and the agreement attached hereto, marked as Exhibit A and incorporated herein by
this reference. The Mayor is further hereby authorized to negotiate, finalize and
execute any further supplemental agreements consistent with project and grant
requirements as may be necessary for any and all future phases for the Project,
expending up to the total amount of the grant.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this \— day of So , 2015.
CITY OF AUBURN
N A NCY'BAI S -
MAYOR
Resolution No. 5171
September 8, 2015
Page 2
ATTEST:
/40-44 .40e-
Danielle E. Daskam,
City Clerk
APPROV D,AS TO FORM:
pJA4IS
Dal" B. Heid,
City Attorney
Resolution No. 5171
September 8,2015
Page 3
AGENCY
y ice►... ..
W11WaShingtee State:: r
De w.o Transitartation
Local Programs State Funding Agency and Address
Agreement City of Auburn
Work by Public 25 West Main Street
Agencies Auburn, WA 98001
Agreement Number Maximum Amount Authorized Location and Description of Work(See also Exhibit"A")
IA 879 8 $200,000.00 This project will design a modern roundabout at the 22nd
Participating Percentage Project Number Street NE and 1 Street NE intersection in place of the
100.00% CP1513 existing all-way stop-control.
This AGREEMENT is made and entered into this day of
between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary
of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the
"AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Estimate of Funding
Type of Work (1) (2) (3)
Estimated Total Estimated Agency Estimated
Project Funds Funds State Funds
PE a.Agency 28,000.00 28,000.00
b.Other Consultant 169,600.00 169,600.00
c.Other Non-Participant 54,400.00 54,400.00
d.State 3,000.00 600.00 2,400.00
e.Total PE Cost Estimate(a+b+c+d) $255,000.00 $ 55,000.00 $200,000.00
Right of Way f.Agency
g.Other
h.Other
i.State
J.Total RW Cost Estimate(f+g+h+i) $ 0.00 $ 0.00 $ 0.00
Construction k.Contract
I.Other
m.Other
n.Other
o.Agency
p.State
q.Total CN Cost Estimate(k+l+m+n+o+p) $ 0.00 $ 0.00 $ 0.00
r.Total Project Cost Estimate(e+j+q) $255,000.00 $ 55,000.00 $200,000.00
DOT Form 140-087 Page 1
Revised 03/2015
IV
General Legal Relations
The AGENCY agrees to perform the above described work in accordance No liability shall attach to the AGENCY or the STATE by reason of
with the Project Application attached hereto as"Exhibit A"and made a entering into this AGREEMENT except as expressly provided herein.
part of this AGREEMENT. V
Plans,specifications,and cost estimates shall be prepared by the Nondiscrimination
AGENCY in accordance with the current State of Washington Standard The AGENCY agrees to comply with all applicable state and federal
Specifications for Road, Bridge,and Municipal Construction and adopted laws,rules,and regulations pertaining to nondiscrimination and agrees
design standards,unless otherwise noted. The AGENCY will incorporate to require the same of all subcontractors providing services or performing
the plans and specifications into the AGENCY's project and thereafter any work using funds provided under this AGREEMENT.
advertise the resulting project for bid and,assuming bids are received VI
and a contract is awarded,administer the contract,or if the project is of Venue
a size which the AGENCY is authorized to perform with its own forces For the convenience of the parties to this AGREEMENT,if is agreed that
under the laws of the State of Washington,the AGENCY may proceed any claims and/or causes of action which the AGENCY has against the
with its own forces. STATE,growing out of this AGREEMENT or the project or program with
All work performed under this AGREEMENT shall comply with the which it is concerned,shall be brought only in the Superior Court for
applicable provisions of state law. Thurston County.
II VII
Payment Termination
The STATE,in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this
be performed by the AGENCY,agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary
the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE.
shown above,up to the"MAXIMUM.AMOUNT AUTHORIZED".. The VIII
agency will comply with Governmental Accounting Auditing and Financial Final Report and Final Inspection
Reporting Standards and applicable state law and local regulations, Within ninety(90)days following the completion of the project and
policies and procedures. No payment will be made for work done prior to submission of the final billing for the project,a final report and/or final
execution of this AGREEMENT. inspection shall be submitted to the Director,Highways&Local Programs
Partial payments shall be made by the STATE,upon request of the containing the following information:
AGENCY,to cover costs incurred. These payments are not to be more
frequent than one(1)per month. It is agreed that any such partial Non-Capital Projects
payment will not constitute agreement as to the appropriateness of any 1. A description of the project or program.
item and that,at the time of the final audit,all required adjustments will 2. A summary of actual costs of the project or program.
be made and reflected in a final payment.The AGENCY agrees to submit
a final bill to the STATE within forty-five(45)days after the AGENCY has 3. An evaluation of the project or program. This should address
completed work. aspects such as transportation and/or other benefits to the
The AGENCY agrees that all costs in excess of the amount authorized public.
and the AGENCY's matching funds shall be the responsibility of the Capital Projects
AGENCY. 1. A final inspection is required.
III
Audit IX
The AGENCY agrees that an audit may be conducted by the STATE. Supplement
During the progress of the work and for a period not less than three(3) This agreement may be modified or supplemented only in writing by
years from the date of final payment to the AGENCY,the records and parties.
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
accounts,documents,or other data pertaining to the project will be
furnished upon request. If any litigation,claim,or audit is commenced,
the records and accounts along with supporting documentation shall
be retained until all litigation,claim,or audit finding has been resolved
even though such litigation,claim,or audit continues past the three-year
retention period.
IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT on the day and year : t w tten below.
AGENCY STATE -
By: 1 J(�� rector,Local Programs
V/
Title:. Mayor, C of Auburn
Date: DEC 0 1 2015
Date: I ' (.j'
DOT Form 140-087 Page 2
Revised 03/2015