HomeMy WebLinkAbout03-28-2016 3-28-2016 CITY COUNCIL STUDY SESSION AGENDA PACKETCity Council Study Session
March 28, 2016 - 5:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
A. Presentation on Proposed South County Recycling and Transfer Station
(20 Minute Presentation/20Minute Q&A)* (Snyder)
B. Junior City Council Nation League of Cities Presentation (20 Minute
Presentation/10 Minute Q&A) (Deputy Mayor Wales)
Presentation from the Junior City Council on their recent trip to Washington, D.C.
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Ordinance No. 6594 (5 Minute Presentation/10 Minute Q&A)* (Hinman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 2.07.040, 2.07.050, 2.07.060, 2.07.070, 2.07.080 of the Auburn City
Code relating to the composition of the Auburn Junior City Council
B. Gangs & Graffiti Presentation (15 Minute Presentation/15 Minute Q&A)*
(Snyder & Lee)
C. Community Development Block Grant (CDBG) Funding (15 Minute
Presentation/15 Minute Q&A)* (Hinman)
City of Auburn's Community Development Block Grant (CDBG) Funding
D. Resolutiuon No. 5217 (5 Minute Presentation/25 Minute Q&A)* (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City Council Rules of Procedure as adopted by Ordinance No. 5802 and
amended by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909,
5105, 5112 and 5115
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Presentation on Proposed South County Recycling and
Transfer Station (20 Minute Presentation/20Minute Q&A)
Date:
March 23, 2016
Department:
Community Development &
Public Works & Police
Attachments:
Notice of Availability for the DEIS Notice of
Public Open House
Vicinity Map
COA Response Letter to DEIS
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Kevin Kiernan, Deputy Director, King County Solid Waste Division, will present to the
Auburn City Council on the proposed South County Recycling and Solid Waste
Transfer Station. On February 4, 2016, King County Solid Waste Division issued a
Notice of Availability for the Draft Environmental Impact Statement (DEIS) for the
South County Recycling and Solid Waste Transfer Station and Notice of Public Open
House. The DEIS identified one of the potential alternative sites for a new Station in
the City of Auburn located at 901 C Street SW (comprised of Parcel Nos. 2421049054
and 2421049001), Auburn, WA 98001. On March 8, 2016, the City of Auburn
submitted its written response letter to the DEIS. In its response, the City stated its
opposition to any siting of the Station in Auburn and specifically at the Alternative 1
site.
Reviewed by Council Committees:
Councilmember:Staff:Snyder
Meeting Date:March 28, 2016 Item Number:AN.1
AUBURN * MORE THAN YOU IMAGINEDAN.1 Page 3 of 97
ALGONA AUBURN
901 C ST. SW
18
167
S 352ND ST AL
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15TH ST SW
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Algona
Transfer Station
Potential Locations
Algona
Pacific
Auburn Federal Way
Kent
Des
Moines
35101 W. Valley Hwy. S.
35315 West Valley
Hwy. S. Algona
Siting of a New
Recycling and
Transfer Station
in South
King County
Draft Environmental Impact
Statement available.
Public Open House:
February 22, 2016
Confi guración par una nueva estación de
reciclaje y transferencia de basura en el sur
de King County
King County ha publicado un estudio
preliminar de la Declaración de Impacto
Medioambiental EIS (siglas en Ingles)
que evalúa los impactos medioambiental
potenciales al confi gurar, construir y hacer
funcionar una nueva estación de transferencia
y reciclaje en el sur de King County, con el
fi n de remplazar la existente estación de
transferencia de Algona. Se están evaluando
las tres siguientes alternativas:
Ninguna medida alternativa: 35315 West
Valley Highway South, Algona (estación de
transferencia de Algona actual)
Alternativa 1: 901 C Street SW, Auburn
Alternativa 2: 35101 West Valley Highway
South, Algona - alternativa preferida
El lunes 22 de febrero de 2016, se llevara
a cabo una reunión de las 6 a las 8 p. m. en
Auburn High School Commons, 711 East
Main Street Auburn, WA 98002. En caso de
necesitar arreglos especiales favor de llamar
al 206-477-4466 una semana antes de la
reunión.
En la reunión, podrá familiarizarse sobre
el proyecto y hacer comentarios sobre el
estudio preliminar arriba mencionado. Habrá
intérpretes de español, coreano y ruso a su
disposición.
Si desea enviar comentarios a King County
sobre este estudio favor de enviarlos no más
tarde del 9 de marzo de 2016.
Para obtener más información o enviar sus
comentarios, llame al 206-477-4466 o visite el
sitio web del proyecto:
http://your.kingcounty.gov/solidwaste/
facilities/algona/index.asp
Выбор местоположения новой станции
переработки и перевалки коммунальных
отходов в южной части округа Кинг
Администрация округа Кинг опубликовала
предварительный вариант Заявления
о воздействии на окружающую среду
(ЗВОС), в котором производится оценка
потенциального воздействия на
окружающую среду выбора местоположения,
строительства и эксплуатации новой станции
переработки и перевалки отходов в южной
части округа Кинг на замену существующей
станции перевалки отходов в г. Алгона. Дается
оценка трех альтернативных вариантов:
Вариант без изменений - 35315 West
Valley Highway South, Algona (г. Алгона,
существующая станция перевалки отходов)
Вариант 1 - 901 C Street SW, Auburn (г. Оборн)
Вариант 2 - 35101 West Valley Highway South,
Algona (г. Алгона, предпочтительный вариант)
День открытых дверей будет проводиться в
понедельник, 22 февраля 2016 г., с 18.00 до
20.00 ч., по адресу Auburn High School Com-
mons, 711 East Main Street Auburn, WA 98002
(г. Оборн). По вопросам размещения просим
позвонить по номеру 206-477-4466 за одну
неделю до собрания.
Во время собрания граждане смогут получить
информацию о проекте и высказаться
относительно предварительного варианта
ЗВОС. Будут предоставлены переводчики
испанского, корейского и русского языков.
Срок отправки администрации округа Кинг
комментариев касательно предварительного
варианта ЗВОС истекает 9 марта 2016 г.
Вы можете предоставить свои комментарии
или получить более подробную информацию
по телефону 206-477-4466 либо на веб-сайте
проекта: http://your.kingcounty.gov/solidwaste/
facilities/algona/index.asp
킹 카운티 남부에 새로운 재활용 및 쓰레킹 카운티 남부에 새로운 재활용 및 쓰레
기 전송역 위치 선정 기 전송역 위치 선정
킹 카운티는 기존의 알고나 전송역
(Algona Transfer Station)을 대체하는
새로운 재활용 및 쓰레기 전송역의 위치
를 선정하고 건설하고 운영하는 것의 환
경 영향을 평가하는 환경 평가 진술서
(EIS) 초안을 발표했습니다. 다음 3가지
대안이 평가되고 있습니다:
아무 것도 하지 않는 대안 - 아무 것도 하지 않는 대안 - 35315
35315 West Valley Highway South,
Algona (기존의 알고나 전송역)
대안 1 -대안 1 - 901 C Street SW, Auburn
대안 2 -대안 2 - 35101 West Valley Highway
South, Algona (선호되는 대안)
2016년 2월 22일 월요일 오후 6-8시
에, 711 East Main Street Auburn, WA
98002에 있는 오번 고등학교(Auburn
High School) 식당에서 오픈하우스가 개
최될 예정입니다. 참석하시려면 모임 1
주일 전에 206-477-4466으로 전화해
주십시오.
회의에서는 프로젝트에 대해 듣게 되고
여러분께서 환경 평가 진술서 초안에 대
한 의견을 제시할 수 있습니다. 스페인
어, 한국어, 러시아어 통역이 제공될 것
입니다.
환경 평가 진술서 초안에 대한 귀하의 의
견을 킹 카운티에 보낼 수 있는 마감시간
은 20162016년 3 3월 9 9일입니다일입니다.
의견을 제시하거나 더 자세히 알기 원하
시면, 206-477-4466으로 전화하시거나
다음 프로젝트 웹 사이트를 방문하십시
오: http://your.kingcounty.gov/solid-
waste/facilities/algona/index.asp
Alternative Formats On Request
206-477-4466 TTY Relay: 711
Printed on recycled paper – Jan16AR
Department of Natural Resources and Parks
Solid Waste Division
King Street Center, Suite 701
201 S. Jackson St.
Seattle, WA 98104-3855
AN.1 Page 4 of 97
AN
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1
Pa
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e
5
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f
9
7
Aerial Vicinity Map for Auburn Alternative Site for Proposed Recycling and Solid Waste
Transfer Station
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
3/22/2016
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Junior City Council Nation League of Cities Presentation
(20 Minute Presentation/10 Minute Q&A)
Date:
March 23, 2016
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Junior City Councilmembers Mary Reil, Sydney Campbell, Tyler Cushing and Brandon
Berend were able to attend the National League of Cities Youth Delegate program in
Washington, D.C. March 5-8. This conference is held in conjunction with the National
League of Cities City Congressional Conference that was attended by Mayor Backus
and Councilmembers Peloza, DaCorsi, Wales and Holman. They were able to join
hundreds of other youth delegates from 43 states to network, attend workshops and
meetings, learn about the political process and enjoy our nation’s capital.
Reviewed by Council Committees:
Councilmember:Staff:Deputy Mayor
Wales
Meeting Date:March 28, 2016 Item Number:AN.2
AUBURN * MORE THAN YOU IMAGINEDAN.2 Page 29 of 97
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6594 (5 Minute Presentation/10 Minute
Q&A)
Date:
March 23, 2016
Department:
Administration
Attachments:
Ordinance No. 6594
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
The ordinance authorizes the expansion of the number of members on the Junior City
Council from nine to eighteen; nine members and nine alternates. Adding members to
the Junior City Council will assure a quorum at every meeting, which will increase
productivity. Two members from each middle school and high school will be
represented on the Junior City Council, with one being a member and the other being
an alternate. The difference between a member and an alternate is alternates do not
vote on issues, but they still participate in all activities as members. Expanding the
membership of the Junior City Council will give more students the opportunity to learn
leadership skills, improve their chances for scholarships and be involved in the Auburn
community.
Reviewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:March 28, 2016 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 30 of 97
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Ordinance No. 6594
March 23, 2016
Page 1 of 7
ORDINANCE NO. 6 5 9 4
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTIONS 2.07.040, 2.07.050, 2.07.060, 2.07.070,
2.07.080 OF THE AUBURN CITY CODE RELATING
TO THE COMPOSITION OF THE AUBURN JUNIOR
CITY COUNCIL
WHEREAS, the youth of the City of Auburn are a valuable resource for the
future of the City, the State and the Country; and
WHEREAS, on January 22, 2013, the Auburn City Council adopted
Ordinance No. 6441, creating a new Chapter 2.07 of the Auburn City Code
relating to the Auburn Junior City Council; and
WHEREAS, the Auburn Junior City Council recommends amending
sections of Chapter 2.07 relating to membership and voting to broaden
membership opportunities and enhance operation of the Junior City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That section 2.07.040 of
the Auburn City Code be, and the same hereby is, amended to read as follows:
2.07.040 Membership.
A. The Auburn junior city council shall consist of nine members and nine
alternate members. The members and the alternate members shall be appointed
by the mayor, and confirmed by the city council from among students who have
been nominated by the principals of the schools that they attend, with input from
their teachers and counselors. The nomination of members and alternates shall
be based upon consideration of criteria including: interest in government, positive
participation in civics classes, academic accomplishments, involvement in school
and community activities and other factors that identify a prospective member as
a valuable contributor to the Auburn junior city council. Those considering
prospective members, making nominations and appointing or confirming
DI.A Page 31 of 97
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Ordinance No. 6594
March 23, 2016
Page 2 of 7
members to the junior city council shall endeavor to include diverse members of
the city’s population, including one or more representatives of the Muckleshoot
Indian tribe.
B. In the process of nominating members and alternate members to the
junior city council, those nominating such members shall strive to seek
representation of various schools, and to the extent reasonably possible,
assemble a slate consisting of eight members, one each a member and an
alternate from each of the four high schools and the four middle schools, and one
member and alternate member at large, or such other strategy representing
various schools so that their membership represents a diverse cross section of
the student population of middle schools and high schools in the city.
C. All students on the junior city council shall be residents of the city of
Auburn, and shall be residents of the city during their entire term of office. If a
student is a resident of the city of Auburn but attends a school located outside
the city, e.g., Thomas Jefferson High School, such student would be eligible to
participate on the junior city council, if selected.
D. The junior council members and alternate members shall serve without
compensation.
E. Each member and alternate member shall serve a term of two years.
The mayor and city council shall annually solicit nomination from the school
principals, and appoint and confirm new members and alternates to fill the
expiring terms on the Auburn junior city council. The city council may remove an
Auburn junior city council member or alternate member at any time if the city
council determines that member is not fulfilling his or her responsibilities to the
satisfaction of the city council. Members and alternate members of the junior city
council who fail to attend two consecutive regular meetings of the junior city
council without being excused by the chairperson, or excused by a majority of the
membership of the junior city council, shall forfeit their positions on and be
removed from the junior city council.
F. In the event of a vacancy on the junior city council, an alternate
member who attends the same school as the vacating member shall fill the
unexpired term of the vacating member. The mayor shall confirm the
appointment of the alternate member to replace the vacating member. If an
alternate is unavailable, unwilling, or unsuitable, as determined by the mayor, to
fill the vacancy, the mayor and city council shall solicit nominations from the
school principals and shall appoint and confirm a new member to fill the
unexpired term of that Auburn junior city council member; provided, that the
junior city council may also nominate members to fill the unexpired term
vacancies. Unless the appointed replacement member is replacing the at-large
member of the junior city council, the appointed replacement member shall be
from the same school as the member being replaced. Notice must be made to
that school to solicit applications and nominations for the position to be refilled at
least 30 days before the appointment is intended to be made. A vacancy in an
DI.A Page 32 of 97
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Ordinance No. 6594
March 23, 2016
Page 3 of 7
alternate member position shall not be filled until the expiration of the term of the
position.
G. All members of the Auburn junior city council shall serve until the mayor
appoints alternate members to fill their positions or their successors are duly
appointed by the city council.
H. The members will elect a chairperson from among themselves. The
chairperson will be elected annually at the first meeting following the beginning of
the school year. The chairperson will be allowed to vote on all matters.
I. A quorum of the junior city council shall consist of at least five members,
including alternate members appointed to serve for an absent or disqualified
member, and a minimum of five members must be present to vote on matters.
Members who are aware that they will be unavailable or unable to attend a
meeting shall notify the mayor’s office. If a member is absent at the time the
chairperson calls roll at a meeting, the deputy mayor, or the chairperson if the
deputy mayor is absent, may appoint an alternate member in attendance at the
meeting to serve as a member and to vote. The alternate member shall serve as
a member until adjournment of the meeting.
J. The deputy mayor or designee shall serve as liaison to the junior city
council, participating as a nonvoting member of the junior city council, to
encourage and counsel the members of the junior city council in connection with
their duties as members of the junior city council.
(Ord. 6441 § 1, 2013.)
Section 2. Amendment to City Code. That section 2.07.050 of
the Auburn City Code be and the same hereby is amended to read as follows:
2.07.050 Term of office.
A. The term of office for the members and alternate members of the junior
city council shall be two years. Members and alternate members shall be
students during their entire term. Middle school students shall be selected for
two-year terms from seventh grade classes, so they can fulfill their full terms
while attending the same school. High school students shall be selected for two-
year terms from ninth, tenth or eleventh grade classes, so they can fulfill their full
terms while attending the same school.
B. Terms of office shall run from September of the first year of
appointment through August of the second year of appointment; provided, that
for the initial appointees to the junior city council, five of the members shall be
appointed for terms commencing upon appointment and confirmation, and
expiring at the end of August of the following year; and four of the members shall
be appointed for terms commencing upon appointment and confirmation, and
expiring at the end of August of that same year. Thereafter, members shall be
appointed in staggered terms for the full two years, commencing with the
expiration of the term of those they succeed.
DI.A Page 33 of 97
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Ordinance No. 6594
March 23, 2016
Page 4 of 7
C. An additional two-year term for members and alternate members of the
junior city council may be allowed so long as the member will be a student during
the entire additional term.
(Ord. 6441 § 1, 2013.)
Section 3. Amendment to City Code. That section 2.07.060 of the
Auburn City Code be and the same hereby is amended to read as follows:
2.07.060 Responsibilities.
A. The Auburn junior city council shall be responsible for:
1. Holding regular public meetings at least once a month, pursuant to a
regular agenda, and to keep a written record of its proceedings which shall be a
public record, all in accordance with state law;
2. Serving as youth advisors to the city council and the city council’s
various boards, commissions and task forces;
3. Adopting bylaws for the regular operation of the junior council;
4. Providing outreach to the community in an effort to place youth issues
before our citizens in a positive manner; and
5. Forwarding to the city council copies of the minutes of its meetings and
reporting to the city council as requested and/or as appropriate.
B. Members and alternate members of the junior city council are
encouraged to attend meetings of the city council as well as meetings of the
various boards and commissions of the city.
(Ord. 6441 § 1, 2013.)
Section 4. Amendment to City Code. That section 2.07.070 of the
Auburn City Code be and the same hereby is amended to read as follows:
2.07.070 Meetings.
A. The regular meetings of the junior city council shall be held once per
month at a regularly scheduled date and time, and shall be held in the Auburn
city council chambers at City Hall.
B. The chairperson shall preside over the meetings of the junior city
council. In the absence of the chairperson at a meeting, the members of the
junior city council shall select a member of the junior city council to preside over
such meeting.
C. All meetings of the junior city council shall be open to the public, except
as provided by law.
D. In the meetings of the junior city council there shall be the opportunity
for public comment. Such public comment shall usually be limited to three
DI.A Page 34 of 97
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Ordinance No. 6594
March 23, 2016
Page 5 of 7
minutes per person; provided, that the chairperson may, in his/her discretion,
allow more time.
E. Members of the junior city council shall display mutual courtesy,
patience and appropriate behavior in all meetings of the junior city council, and in
any interactions with city staff.
F. Robert’s Rules of Order, Newly Revised Edition, shall be used as the
basis for parliamentary procedure at all meetings of the Auburn junior city council
and any of its subcommittees.
G. Any action taken by the junior city council shall be reduced to writing
and shall be forwarded to the Auburn city council, via appropriate city staff. H.
Alternate members to the junior city council shall act as members of the council
for all purposes except they may not vote, unless appointed to serve in the place
of an absent member. Alternate members are required to attend all council
meetings, unless excused.
(Ord. 6441 § 1, 2013.)
Section 5. Amendment to City Code. That section 2.07.080 of the
Auburn City Code be and the same hereby is amended to read as follows:
2.07.080 Subcommittee structure.
A. The junior city council may informally divide its members into
subcommittees to consider different topics of interest, or into subcommittees that
it deems helpful to its tasks.
B. The subcommittees will meet on an as-needed basis.
C. The subcommittees shall consist of at least three members of the junior
city council, but shall consist of less than a quorum of the junior city council (less
than five members). If a member is absent from a committee meeting, the
present members may appoint an alternate member in attendance to serve as a
committee member and to cast a vote. Once the committee meeting is
commenced, the alternate member shall serve as a committee member until
adjournment of the meeting.
D. Any discussions or recommendations of any subcommittees shall be
communicated to and shared with the full junior city council.
E. The subcommittees shall not constitute legislative or agency bodies so
as to trigger the requirement that the subcommittees comply with the Washington
State Open Public Meetings Act (Chapter 42.30 RCW).
Section 6. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
DI.A Page 35 of 97
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Ordinance No. 6594
March 23, 2016
Page 6 of 7
Section 7. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainder of this ordinance, or the validity of its application to other persons or
circumstances.
Section 8. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
______________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Published: _________________
DI.A Page 36 of 97
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Ordinance No. 6594
March 23, 2016
Page 7 of 7
DI.A Page 37 of 97
AGENDA BILL APPROVAL FORM
Agenda Subject:
Gangs & Graffiti Presentation (15 Minute Presentation/15
Minute Q&A)
Date:
March 23, 2016
Department:
Community Development &
Public Works & Police
Attachments:
Gangs and Graffiti Presentation
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:Snyder & Lee
Meeting Date:March 28, 2016 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 38 of 97
DI.B Page 39 of 97
Gangs
Officer Jason Blake
Community Response Team
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What is a Gang?
Definition: “any ongoing organization, association,
or group of three or more persons, whether
formal or informal, having a common name or
common identifying sign or symbol, having as
one of its primary activities the commission of
criminal acts, and whose members or associates
individually or collectively engage in or have
engaged in a pattern of criminal street gang
activity.” (RCW 9.94A.030)
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Gang member/Associate
•Definition: “any person who actively
participates in any criminal street gang and
who intentionally promotes, furthers, or
assists in any criminal act by the criminal
street gang.”
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Documentation Criteria
•Subject self-admits to gang membership
•Subject has obvious/confirmed gang tattoos
•Subject writes or possesses gang paraphernalia
•Subject wears gang clothing
•Subject uses a gang moniker
•Reliable information identifies subject as a gang member
•Subject is seen in photographs with other criminal gang members
•Subject displays gang hand signs and has knowledge of/uses gang language
•Subject associates with known criminal gang members
•Subject participates in gang activities
•Subject is identified by another gang member as a gang member
•Subject is named in gang documents/graffiti
•Subject targets a rival gang member
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Auburn Gang Activity
•Gang Activity
–Auburn Gangs
–Auburn residents who are gang members
elsewhere
•Gang Enforcement
–Membership not illegal. Crimes committed on
behalf of, or for the benefit of the gang are.
–Gang enhancements
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Graffiti
•Gang graffiti vs. Tagger Crew graffiti
•What is graffiti?
•Is gang graffiti becoming more prevalent?
•What is being done to combat graffiti?
–Documentation (intelligence)
–Encourage quick removal or cover up
–Arrests/Prosecution – when possible
–Education & Enforcement with Code Enforcement
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Gang Graffiti
DI.B Page 47 of 97
Tagger Crew Graffiti
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Thank You!
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DI.B Page 50 of 97
Complaint Received
Or
On view of Graffiti
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Complaint Received
Or
On view of Graffiti
Make contact with resident or business
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Complaint Received
Or
On view of Graffiti
Make contact with resident or business
Issue Notice to Correct
15 Day removal
Give Graffiti brochure
Offer paint voucher
Issue Soft Notice
1-5 Day removal
Give Graffiti brochure
Offer paint voucher
DI.B Page 53 of 97
Complaint Received
Or
On view of Graffiti
Make contact with resident or business
Issue Notice to Correct
15 Day removal
Give Graffiti brochure
Offer paint voucher
Issue Soft Notice
1-5 Day removal
Give Graffiti brochure
Offer paint voucher
Civil Penalty Infraction Abatement
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CITY OF AUBURN
M&O
GRAFFITI RESPONSE
PROCEDURES
DI.B Page 55 of 97
DI.B Page 56 of 97
DI.B Page 57 of 97
AGENDA BILL APPROVAL FORM
Agenda Subject:
Community Development Block Grant (CDBG) Funding (15
Minute Presentation/15 Minute Q&A)
Date:
March 23, 2016
Department:
Administration
Attachments:
City of Auburn Human Services Funding
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The City of Auburn relies on CDBG funds to support community and economic
development projects and activities in efforts to support low- to moderate-income
populations become self-sufficient and sustain affordable housing. However, CDBG
funds are not the only source of funds the City uses to support community projects
and activities. The City's general funds are used to support community projects in
addition to CDBG funds.
Reviewed by Council Committees:
Councilmember:Staff:Hinman
Meeting Date:March 28, 2016 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 58 of 97
City of Auburn Human Services Funding
2015 CDBG Funds
*2015 HUD Entitlement Allocation: $519,114.00
HealthPoint Dental & Medical Care 62,500
Multi-Service Center Employment Training 15,000
Green River College Small Business Assistance Center 40,000
City of Auburn Housing Repair Program 249,950
City of Auburn Admin & Program Management 100,000
City of Auburn Youth Outreach Center at Les Gove 51,664
TOTAL $519,114.00
2015-2016 General Funds
*1% of the City’s General Fund expenditures is allocated to Human Services funding
Abused & Neglected Children:
Auburn Youth Resources: ACAP Childcare Subsidies 20,000
Auburn Youth Resources: Drop-In 85,000
Birth to Three Development Center 10,000
Children’s Home Society: Family Resource center 20,000
Children’s Home Society: Strengthening Families Program 10,000
Children’s Therapy Center/Dynamic Partners 10,000
Communities in Schools 5,000
Pediatric Interim Care Center 10,000
TOTAL $170,000.00
Domestic Violence & Sexual Assault:
Consejo Counseling & Referral Service 10,000
Crisis Clinic: 2-1-1, 24-Hr. Crisis Line, TeenLink 3,000
DAWN: Continuum of Housing 10,000
King County Sexual Assault Resource Center (KCSARC) 22,500
Jubilee Center/St. Matthew’s/San Mateo: DV Services 7,500
Valley Cities Counseling & Consultation: DV Victim Support 10,000
YWCA: Children’s DV Services 5,000
YWCA: Adult DV Services 20,000
TOTAL $88,000.00
DI.C Page 59 of 97
Physically & Mentally Fit/Substance Abuse:
Auburn Respite 10,000
Christ Community Free Clinic 20,000
Sound Generations (Senior Services) Volunteer Transportation 5,000
South King County Mobile Medical Program 10,000
Valley Cities Counseling & Consultation: Co-Occurring Disorders Treatment 12,000
TOTAL $57,000.00
Poverty Reduction:
Auburn Food Bank: Emergency Food Distribution 35,000
Auburn Food Bank: Community Suppers 5,000
Catholic Community Services: Volunteer CHORE Program 3,000
Catholic Community Services: HOME 15,000
Catholic Community Services: Katherine’s House and Rita’s House 5,000
Sound Generations (Senior Services): Meals on Wheels 7,000
Multi-Service Center: Emergency & Transitional Housing 8,000
Orion Skills Training 15,000
Pregnancy Aid 5,000
St. Vincent de Paul: Emergency Assistance 10,000
Sound Mental Health: PATH 5,000
South King Council of Human Services: Capacity Building 5,000
Ukrainian Community Center of WA: Crisis Intervention 5,000
Ukrainian Community Center of WA: Refugee Assistance 7,500
Courage360 (fka WWEE): Reach Plus 8,000
YWCA: Emergency Housing 4,000
YWCA: Transitional Housing 14,000
TOTAL $156,500.00
Total General Fund Programs: $471,500.00
DI.C Page 60 of 97
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolutiuon No. 5217 (5 Minute Presentation/25 Minute
Q&A)
Date:
March 23, 2016
Department:
City Attorney
Attachments:
Res 5217
Rules of Procedure
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Summary of Changes Proposed in Draft Rules Amendment
The changes included in the draft City Council Rules of Procedure change three areas
within the rules.
1. Section 3 of the Rules is amended to delete sections relating to a first and second
reading of ordinances, providing instead for preliminary review of ordinances at Study
Sessions (prior placement on City Council Regular or Special Meeting agendas for
Council review and adoption.)
2. Section 16 of the Rules is amended to address review of ordinances at Study
Sessions (prior to placement on City Council Regular or Special Meeting agendas for
Council review and adoption.)
3. Section 17 of the Rules is amended to provide clarity with respect to Council liaison
positions and reports to the City Council.
Reviewed by Council Committees:
Councilmember:Staff:Heid
Meeting Date:March 28, 2016 Item Number:DI.D
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--------------------------------
Resolution No. 5217
March 7, 2016
Page 1 of 3
RESOLUTION NO. 5 2 1 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE CITY COUNCIL
RULES OF PROCEDURE AS ADOPTED BY ORDINANCE NO.
5802 AND AMENDED BY RESOLUTION NOS. 4282, 4429,
4467, 4615, 4686, 4740, 4813, 4909, 5105, 5112 AND 5115
WHEREAS, on February 2, 2004, the Auburn City Council adopted Ordinance
No. 5802 approving the Rules of Procedure of the City Council; and
WHEREAS, Ordinance No. 5802 also provided that future amendments or
modifications to the Council Rules of Procedure could be accomplished by Resolution
properly introduced and passed by the City Council; and
WHEREAS, on December 12, 2007, December 15, 2008, April 6, 2009, July 6,
2010, February 22, 2011, August 15, 2011, May 21, 2012, February 19, 2013,
November 3, 2014, December 1, 2014 and December 15, 2014, the City Council
passed Resolution Numbers 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105,
5112 and 5115, respectively, which Resolutions adopted certain modifications to the
Council Rules of Procedure; and
WHEREAS, it would be appropriate for the City Council to amend its rules and
procedures so as to accommodate Council liaison reports and the review of ordinances
prior to adoption; and
WHEREAS, rather than the current procedure for first and second readings of
ordinances, the intended review could be accomplished through a procedure by which
ordinances would be placed on the agenda for a Study Session prior to inclusion of the
ordinances on City Council Meeting agendas for adoption.
DI.D Page 63 of 97
--------------------------------
Resolution No. 5217
March 7, 2016
Page 2 of 3
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES AS FOLLOWS:
Section 1. The Rules of Procedure of the City Council, as adopted by
Ordinance No. 5802 on February 2, 2004, amended by Resolution No. 4282 on
December 12, 2007, Resolution No. 4429 on December 15, 2008, Resolution No. 4467
on April 6, 2009, Resolution No. 4615 on July 6, 2010, Resolution No. 4686 on
February 22, 2011, Resolution No. 4740 on August 15, 2011, Resolution No. 4813 on
May 21, 2012, Resolution No. 4909 on February 19, 2013, Resolution No. 5105 on
November 3, 2014, Resolution No. 5112 on December 1, 2014, and Resolution No.
5115 on December 15, 2014 are hereby amended as set forth in Exhibit “A”, attached
hereto and incorporated herein.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This Resolution shall take effect and be in full force and effect upon
passage and signature hereon.
DATED and SIGNED this ____ day of _________________, 2016.
CITY OF AUBURN
________________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam, City Clerk
DI.D Page 64 of 97
--------------------------------
Resolution No. 5217
March 7, 2016
Page 3 of 3
APPROVED AS TO FORM:
____________________________
Daniel B. Heid, City Attorney
DI.D Page 65 of 97
Exhibit A – Resolution No. 5217
Page 1
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
TABLE OF CONTENTS
SECTION 1 AUTHORITY 1
SECTION 2 COUNCIL MEETINGS 1
SECTION 3 ORDER OF BUSINESS OF REGULAR COUNCIL MEETING
AGENDA 4
SECTION 4 COUNCILMEMBER ATTENDANCE AT MEETINGS 12
SECTION 5 PRESIDING OFFICER - DUTIES 13
SECTION 6 COUNCILMEMBERS 14
SECTION 7 DEBATES 15
SECTION 8 PARLIAMENTARY PROCEDURES AND MOTIONS 15
SECTION 9 VOTING 18
SECTION 10 COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL 18
SECTION 11 PUBLIC HEARINGS AND APPEALS 19
SECTION 12 DEPUTY MAYOR SELECTION PROCESS 20
SECTION 13 COUNCIL POSITION VACANCY 21
SECTION 14 COUNCIL MEETING STAFFING 22
SECTION 15 COUNCIL RELATIONS WITH STAFF 22
SECTION 16 COUNCIL STUDY SESSIONS, COMMITTEES AND CITIZEN
ADVISORY BOARDS 23
SECTION 17 COUNCIL REPRESENTATION & INTERNAL COMMUNICATION 27
SECTION 18 TRAVEL AUTHORIZATION 30
SECTION 19 CONFIDENTIALITY 31
SECTION 20 ENFORCEMENT OF RULES OF PROCEDURE 31
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
SECTION 1 - AUTHORITY
The Auburn City Council hereby establishes the following rules for the conduct of
Council meetings, proceedings and business. These rules shall be in effect upon
adoption by resolution of Council and until such time as they are amended or new rules
are adopted in the manner provided by these rules.
SECTION 2 - COUNCIL MEETINGS
All meetings of the City Council shall be open to the public and all persons shall be
permitted to attend any meeting of this body, except as provided in RCW Chapter
42.30.
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Exhibit A – Resolution No. 5217
Page 2
The City Clerk shall be responsible for preparing agendas for all City Council meetings
pursuant to the authority of Section 2.03.100 of the City Code 1.
The City Clerk shall cause to be prepared action minutes of all of the Council meetings,
which minutes shall contain an account of all official actions of the Council. Council
meetings shall be electronically recorded and retained for the period of time as provided
by State law.
2.1 Regular Meetings - In accordance with Sections 2.06.010(A) and 2.06.020 of
the City Code, the regular meetings of the City Council shall held on the first and
third Mondays of every month in the City Hall Council Chambers located at 25
West Main Street, Auburn, Washington. The regular meeting location may be
changed by a majority vote of the City Council.
Regular Council meetings will begin at the hour of 7:00 p.m.
A quorum shall constitute four or more Councilmembers for the transaction of
business.
In the event that a scheduled Regular Council meeting falls on a legal holiday,
the meeting shall be held at 7:00 p.m. on the first business day following the
holiday.
The Presiding Officer shall be as set forth in Section 5.1 herein.
The Presiding Officer shall be seated at the center of the dais, and the Deputy
Mayor shall be seated to the Presiding Officer’s immediate left. When the
Deputy Mayor is acting as the Presiding Officer, in the absence of the Mayor, the
Deputy Mayor shall be seated in the center of the dais. The seating arrangement
for the other members of the Council shall be as directed by the City Council
pursuant to a motion duly made and seconded and approved by a majority of the
City Council, following the recommendation of an ad hoc committee of three
Councilmembers called for that purpose.
1 2.03.100 Meeting coordination duties.
The mayor or the mayor's designee shall be responsible for the preparation of agendas for the
meetings of the council and of the various boards, commissions and committees of the city, and for
including in those agendas the items and issues forwarded by the city council and/or or by the ad hoc
committees designated to act on behalf of the city council, and for including in those agendas the items
and issues proposed by the mayor and city administration, for consideration by the council. The mayor or
the mayor's designee shall also be responsible for publishing notices for meetings and for public hearings
for the meetings of the council and the various boards, commissions and committees of the city, and for
setting the dates and times for said public hearings, except in those instances when setting dates and
times for public hearings is required by statute to be done through council resolution. (Ord. 6405 § 1,
2012; Ord. 5761 § 1, 2003.)
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Exhibit A – Resolution No. 5217
Page 3
[See ACC 2.06.010 (Ord. 3916 § 1, 1983; 1957 code § 1.04.010); ACC 2.06.020 (Ord.
3759 § 1, 1982; 1957 code § 1.04.020); ACC 2.06.030 (1957 code § 1.04.060); ACC
2.06.080 (1957 code § 1.04.090).]
2.2 Study Sessions - In accordance with Sections 2.06.010(B) and 2.06.020 of the
City Code, Study Sessions of the City Council shall held on the second, fourth
and fifth Mondays of every month in the City Hall Council Chambers located at
25 West Main Street, Auburn, Washington. The regular meeting location of
Study Sessions may be changed by a majority vote of the City Council. Study
Sessions shall be subject to the following:
A. The Deputy Mayor shall preside over Study Sessions.
B. Study Sessions will begin at the hour of 5:30 p.m.
C. A quorum shall constitute four or more Councilmembers for the
transaction of business.
D. In the event that a scheduled Study Session falls on a legal holiday, the
meeting shall be held at 5:30 p.m. on the first business day following the
holiday.
E. No particular seating arrangement shall be required for the Deputy Mayor
or other members of the Council, or for the Mayor or any other persons
invited to sit at the table of Study Sessions.
2.3 Regular Meeting Times:2
The regularly scheduled meetings of the City Council shall be held at the
following times, unless re-scheduled and/or reset to different times:
A. First Monday of the month - Regular Council Meeting - - 7:00 PM
B. Second Monday of the month - Council Study Session - - 5:30 PM
C. Third Monday of the month - Regular Council Meeting - - 7:00 PM.
D. Fourth Monday of the month - Council Study Session - - 5:30 PM
E. Fifth Monday of the month - Council Study Session - - 5:30 PM.
2.4 Special Meetings - In accordance with Section 2.06.040 of the City Code and
Section 35A.12.110 RCW, a special meeting of the City Council may be called by
the Mayor or any three members of the Council by written notice delivered to
2 Any of these regularly scheduled meetings may be cancelled if not needed.
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Exhibit A – Resolution No. 5217
Page 4
each member of the Council at least 24 hours before the time specified for the
proposed meeting; provided, however, that no ordinance or resolution shall be
passed, or contract let or entered into, or bill for the payment of money allowed,
at any special meeting unless public notice of such meeting has been given by
such notice to the local press, radio and television as will be reasonably
calculated to inform the city's inhabitants of the meeting.
[See ACC 2.06.040 (1957 code § 1.04.070).]
2.5 Emergency Meetings - Emergency meetings may be called by the Mayor, in
accordance with Section 42.30.070 RCW, when by reason of fire, flood,
earthquake, or other emergency, there is a need for expedited action by the City
Council to meet the emergency, in which case, the meeting site notice
requirements otherwise applicable shall not apply.
2.6 Executive Sessions - A Council meeting that is closed except to the Council,
the Mayor, City Attorney and authorized staff members and/or consultants
authorized by the Mayor. The public is restricted from attendance.
Executive sessions may be held during Regular and Special meetings of the City
Council, and will be announced by the Presiding Officer. Executive session
subjects are limited to considering such matters as permitted by State law.
[See former ACC 2.06.070 (1957 code § 1.04.080).]
2.7 Cancellation of Meetings - Meetings may be canceled by a majority vote of the
Council and proper notice given by the City Clerk.
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING AGENDA
All items to be included on the Council’s agenda for consideration should be submitted
to the City Clerk, in full by 12:00 Noon on the Tuesday preceding each regular Council
meeting. The City Clerk shall then prepare a proposed agenda according to the order of
business, for approval by the Mayor, or his/her designee. A final agenda will then be
prepared by the City Clerk and distributed to Councilmembers as the official agenda for
the meeting.
In connection with the action of the City Council at Regular Council Meetings, certain
items of business shall be subject to First and Second Readings prior to final approval
by the City Council.
3.1 The protocol for First and Second Readings shall be as follows:
A. First and second readings apply to Ordinances only.
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Exhibit A – Resolution No. 5217
Page 5
B. Resolutions/consent items/contract awards, etc. would still be acted on at
only one Regular Council Meeting.
C. Ordinance action, especially those resulting in changes to City codes – to
which First and Second Readings would apply – may take more
consideration and discussion than other types of action.
D. First and Second Readings would be beneficial to a transparent public
process.
E. First Reading — discussion only at one Regular Council Meeting.
F. Second Reading — action at the next Regular Council Meeting or could
be a future subsequent Council meeting depending on Council’s
discussion and any needed staff follow-up.
G. Provides Council with opportunity to ask questions and get information at
First Reading.
3.23.1 The agenda format of the Regular City Council meeting shall be as follows:
A. Call to order.
The Presiding Officer shall call the meeting to order.
B. Pledge of Allegiance.
The Presiding Officer, Councilmembers and, at times, invited guests will
lead the Pledge of Allegiance.
C. Roll call.
The City Clerk will call the roll. Councilmembers may request to be
excused from a meeting by requesting the same of the Mayor in advance
of the meeting. The reason for the request shall be given at the time of
the request.
D. Announcements, Proclamations and Presentations
A proclamation is defined as an official announcement made by the
Presiding Officer or the City Council regarding a non-controversial event,
activity or special interest group which has a major city-wide impact.
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Exhibit A – Resolution No. 5217
Page 6
E. Appointments
Appointing individuals to various committees, boards and commissions.
Confirmation of appointments, where confirmation is called for, may be
preceded by discussion in executive session, where appropriate.
F. Agenda modifications
Changes to the Council’s published agenda are announced at this time.
G. Public Hearings and Appeals
Individuals may comment on public hearing and appeal items, provided
that when an appeal is a closed record appeal, the matter shall be
considered based on information, evidence and documents in the record.
Argument on the appeal shall refer only to matters, information,
documents and evidence presented at the underlying hearing from which
the appeal is taken, and no new information, evidence or documents may
be added, and argument on the appeal may only deal with information,
evidence and documents in the record. The Presiding Officer will state the
public hearing and/or appeal procedures before each hearing.
H. Audience Participation
Members of the audience may comment on items relating to any matter
related to City business under the Audience Participation period.
Comments are limited to three (3) minutes per person, and a total of
fifteen (15) minutes per topic. Groups who have a designated speaker
may have a total of ten (10) minutes to speak. Public comments sign-up
forms will be available at the City Clerk’s desk at each meeting for use of
those citizens wishing to address the Council. The City Clerk shall serve
as timekeeper. The Presiding Officer may make exceptions to the
audience participation time restrictions when warranted, in the discretion
of the Presiding Officer.
Citizens may also speak on individual agenda items on the printed agenda
at the time they are considered by the Council as requested by the
Presiding Officer.
I. Correspondence
J Council Ad Hoc Committee Reports
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Exhibit A – Resolution No. 5217
Page 7
Council ad hoc Committee Chairs may report on the status of their ad hoc
Council Committees’ progress on assigned tasks and may give their
recommendations to the City Council, if any.
K. Consent Agenda
Approval of the Consent Agenda, including items considered to be routine
and non-controversial, may be approved by one motion. Items on the
Consent Agenda include but are not limited to the following. Any
Councilmember may remove any item from the Consent Agenda for
separate discussion and action.
1. Approval of minutes.
2. Fixing dates for public hearings and appeals.
3. Approval of claims and vouchers, bid awards and contracts.
4. Approval of surplus property.
5. Other items designated by the City Council.
L. Unfinished Business
Unfinished business of a general nature and that it was removed from the
Consent Agenda for separate discussion and action.
M. New Business
Business, other than ordinances and resolutions, that has not been
previously before the City Council.
N. Ordinances
1. All ordinances shall be in writing, and the titles thereof shall be read
aloud by the City Attorney prior to a vote being called on their
adoption, provided that any councilmember may upon request,
have a full reading of the text of a proposed ordinance prior to the
vote on its adoption. It shall not require a second to the request for
a full reading of an ordinance. It is further provided, however, that
the requirement for a reading of the title of the proposed ordinance,
or a full reading of the text of the proposed ordinance may be
waived upon a motion duly made, seconded and approved by a
majority of the councilmembers in attendance at the council
meeting.
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Exhibit A – Resolution No. 5217
Page 8
2. First & Second Reading Prior to any ordinance being considered for
adoption by the City Council, the ordinance shall be included on a
Study Session agenda, for review and discussion as provided in
Section 16.1 (C)(5); Provided, however, that if the Mayor believes
that special, emergency or exigent circumstances exist regarding
the to need consider adoption of an ordinance without the
ordinance having been placed on a Study Session agenda, the
Mayor may place the ordinance on a Regular or Special City
Council Meeting agenda with a request that the City Council
consider adoption of the ordinance at such Regular or Special
Meeting of the City Council. If there is not agreement among
members of the City Council as to whether the ordinance should be
considered for adoption at the Regular or Special Meeting of the
City Council, the matter shall be presented for a separate vote at
the Regular or Special City Council Meeting, and decided by
majority vote of the members of the City Council at said meeting.
a. If a majority of the City Council members vote in favor of
considering adoption of the ordinance, the consideration of
the adoption of the ordinance shall be the next matter before
the City Council.
b. If a majority of the City Council votes in favor of reviewing
and discussing the ordinance at a Study Session prior to
voting on its adoption, the ordinance shall be placed on an
upcoming Study Session agenda for review and discussion.
Prior to the vote on a motion to adopt or otherwise address an
Ordinance, each Ordinance shall be submitted to the City Council
for its consideration at a First and Second Reading, as follows:
a. First Reading. The First Reading of an Ordinance shall take
place at a Regular City Council Meeting.
1. The Ordinance shall be included on the Meeting
Agenda under Ordinances and shall include the
indication of “First Reading.”
2. The Ordinance shall be read by the City Attorney, in
accordance with Section 3.2, Paragraph M, of these
Rules.
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Exhibit A – Resolution No. 5217
Page 9
3. The Ordinance shall be placed before the City Council
by a motion to adopt or approve the Ordinance, which
motion shall be seconded.
a) After the motion is seconded, Councilmembers
may discuss the merits of or issues related to
the Ordinance.
b) If there is no second to the motion, the motion
dies.
c) Discussion on the motion shall be in
accordance with Section 7 of these Rules.
d) There shall be no vote on the motion until after
the Second Reading, unless the Second
Reading is waived as provided for below.
b. Waiver of Second Reading. The City Council may choose to
waive the Second Reading of an Ordinance if it feels the
need for expedience in adopting or acting on the Ordinance.
1. Waiver of Second Reading shall be made by a motion
to waive the Second Reading, duly seconded and
approved by a super-majority [a majority plus one] of
Councilmembers present.
2. If the Second Reading is waived, the City Council
may approve or act on the Ordinance at the point in
the agenda following the approval of the motion to
waive Second Reading.
c. Second Reading. The Second Reading of an Ordinance shall
take place at the Regular City Council Meeting next following
the date of the Regular City Council Meeting of the First
Reading of the Ordinance.
1. The Ordinance shall be included on the Meeting
Agenda under Ordinances and shall include the
indication of “Second Reading.”
2. The Ordinance shall be read by the City Attorney, in
accordance with Section 3.2, Paragraph M, of these
Rules.
3. No new motion is necessary to place the Ordinance
before the City Council if a motion to adopt or approve
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Exhibit A – Resolution No. 5217
Page 10
the Ordinance was duly made and seconded on the
date of the meeting of the First Reading.
Councilmembers may discuss the merits of or issues
related to the Ordinance.
a) Discussion on the motion shall be in
accordance with Section 7 of these Rules.
b) Following discussion on the motion, the City
Council may vote on the motion or take such
other action as is appropriate under these
Rules of Procedure or other appropriate rules
of parliamentary procedure.
After a motion to adopt an ordinance has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief
description of the issues involved with the ordinance, without simply
repeating the ordinance title as read by the City Attorney and may choose
to comment on any results of Council discussion or action regarding the
issue.
Discussion and debate by the City Council on ordinances will be held prior
to the vote on an ordinance. Councilmembers shall decide whether or not
to amend the ordinance, or direct staff to further review the proposed
ordinance.
An ordinance shall be adopted by a majority vote of a quorum of the City
Council, provided that adoption of any ordinance that grants or revokes a
franchise or license shall require the affirmative vote of at least a majority
of the whole membership of the Council, and provided that public
emergency ordinances require a vote of a majority plus one of the whole
Council membership. A public emergency ordinance is one designated to
protect public health and safety, public property, or public peace.
O. Resolutions
All resolutions shall be in writing, and the titles thereof shall be read aloud
by the City Attorney prior to a vote being called on their passage, provided
that any councilmember may upon request, have a full reading of the text
of a proposed resolution prior to the vote on its passage. It shall not
require a second to the request for a full reading of a resolution. It is
further provided, however, that the requirement for a reading of the title of
the proposed resolution, or a full reading of the text of the proposed
resolution may be waived upon a motion duly made, seconded and
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approved by a majority of the councilmembers in attendance at the council
meeting.
After a motion to pass a resolution has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief
description of the issues involved with the resolution without simply
repeating the resolution title as read by the City Attorney, and the
councilmember may choose to comment on any results of Council
discussion or action regarding the issue.
Discussion and debate by the City Council on resolutions will be held prior
to the vote on a resolution. Councilmembers shall decide whether or not to
amend the resolution, or direct staff to further review the proposed
resolution.
A resolution shall be passed by a majority vote of a quorum of the Council,
Provided that passage of any resolution for the payment of money shall
require the affirmative vote of at least a majority of the whole membership
of the Council.
P. Mayor and Councilmember Reports
The Mayor and Councilmembers may report on their significant City-
related activities since the last regular meeting. The Mayor and
Councilmembers shall limit their reports to not more than three (3)
minutes, with sensitivity to avoiding duplicate reporting.
Q. Adjournment
3.3. Recess - The foregoing agenda may be interrupted for a stated time as called by
the Presiding Officer to recess for any reason, including executive sessions.
3.4 Amendment to Agenda - The sequence of handling items on the agenda of a
particular Regular Council Meeting may be amended from order listed on the
printed/approved agenda as follows:
A. Motion to Suspend the Rules. Any member of the City Council may move
to suspend the rules so as to provide that an item on the agenda may be
taken out of order - considered at a different order or placement in the
agenda. Such motion shall require a second, and upon approval by a
majority of Councilmembers in attendance at the meeting, the item shall
be considered at the point in the agenda as indicated in the approved
motion.
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B. Adjustment of Agenda by Mayor. If the Mayor, as the presiding official,
determines that an item on the agenda of a Regular Council Meeting
should be taken out of order - considered at a different order or placement
in the agenda.as set forth in the agenda - to accommodate members of
the City Council or others at the Council Meeting, the Mayor may call for
the amendment of the agenda to accomplish such adjustment. Such
action by the Mayor does not require a motion or vote by the City Council;
provided that if the City Council does not wish to have the item moved -
agenda adjusted - as directed by the Mayor, the City Council may, by
motion duly made, seconded and approved by a majority of
Councilmembers in attendance at the meeting keep the agenda
unchanged.
[See former ACC 2.06.110 (Ord. 5687 § 1, 2002; Ord. 4166 § 2, 1986); ACC 2.06.120
(1957 code § 1.04.120.); ACC 2.06.140 (1957 code § 1.04.140.); ACC 2.06.170 (1957
code § 1.04.190.); ACC 2.06.180 (Ord. 5635 § 2, 2002; 1957 code § 1.04.200).]
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS
4.1 Councilmembers shall attend Regular Council meetings and Study Sessions.
Councilmembers shall inform the Mayor or the City Clerk if they are unable to
attend any Regular Council meeting or Study Session, or if they knowingly will be
late to any such meetings. If a Councilmember has informed the Mayor or City
Clerk that he or she is unable to attend such meeting, the minutes for that
meeting will show the Councilmember as having an excused absence for that
meeting. Provided that excessive, continued or prolonged absences may be
addressed by the City Council on a case by case basis.
[See ACC 2.06.050 and RCW 35A.12.060]
4.2 Councilmembers are expected to attend the meetings of the Ad Hoc Council
Committees to which they are assigned. Councilmembers should inform the
Chair of such Ad Hoc Council Committees or the City Clerk if they are unable to
attend any meetings of such Ad Hoc Council Committees, and should inform the
Chair or City Clerk if they expect to be late to any such Ad Hoc Council
Committee meeting. If a Councilmember has informed the Chair or City Clerk
that he or she is unable to attend such Ad Hoc Committee meeting, the minutes
for that meeting, if minutes are required and/or taken, shall show the
Councilmember as having an excused absence for that meeting. Provided that
excessive, continued or prolonged absences may be addressed by the City
Council on a case by case basis.
4.3 Councilmembers shall attend the Special Meetings of the City Council.
Councilmembers, shall inform the Mayor or the City Clerk if they are unable to
attend any such meetings, or shall so inform the Mayor or City Clerk if they
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expect to be late to any such Special meeting. If a Councilmember has informed
the Mayor or City Clerk that he or she is unable to attend such Special meeting,
the minutes for that meeting shall show the Councilmember as having an
excused absence for that meeting. Provided that excessive, continued or
prolonged absences may be addressed by the City Council on a case by case
basis.
4.4 Attendance at Ad Hoc Council Committee meetings and Special meetings will not
be considered “regular meetings” for the purposes of RCW 35A.12.060,
applicable to Regular City Council meetings. However, in addition to the
application of RCW 35A.12.060 to Regular City Council meetings, unexcused
absences from any Regular or Special meetings, or Ad Hoc Committee
meetings, shall constitute a violation of these Rules of Procedure.
SECTION 5 - PRESIDING OFFICER - DUTIES
5.1 Conduct of Meetings
The Presiding Officer at all Regular Meetings of the Council shall be the Mayor
and in the absence of the Mayor, the Deputy Mayor will act in that capacity. If
both the Mayor and Deputy Mayor are absent and a quorum is present, the
Council shall elect one of its members to serve as Presiding Officer until the
return of the Mayor or Deputy Mayor. Additionally, the Deputy Mayor shall serve
as the presiding officer for Council Study Sessions. It is further provided that,
though not the Presiding Officer of Study Sessions, the Mayor is encouraged to
attend Study Sessions.
[See former ACC 2.06.090 (1957 code § 1.04.100).]
5.2 The Presiding Officer:
A. Shall preserve order and decorum at all meetings of the Council and
cause the removal of any person from any meeting for disorderly conduct;
B. Shall observe and enforce all rules adopted by the Council;
C. Shall decide all questions on order, in accordance with these rules,
subject to appeal by any Councilmember;
D. Shall recognize Councilmembers in the order in which they request the
floor, giving every councilmember who wishes an opportunity to speak,
provided that the mover of a motion shall be permitted to debate it first,
and provided that the Presiding Officer may also allow discussion of an
issue prior to the stating of a motion when such discussion would facilitate
wording of a motion;
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E. May affix approximate time limit for each agenda item;
F. When matters on the agenda are placed, or are able to be placed under
more than one classification or category, as defined by the Order of
Business, and the matters involve or are closely related to other subject
matter, then the Presiding Officer may, in the Presiding Officer’s
discretion, present such matters before the Council, for discussion,
consider and vote, at a different place in the agenda without the necessity
of any vote thereon, notwithstanding their initial different placement on the
written agenda.
[See former ACC 2.06.100 (1957 code § 1.04.170.); ACC 2.06.190 (1957 code §
1.04.210).]
SECTION 6 - COUNCILMEMBERS
6.1 Remarks. - Councilmembers desiring to speak shall address the presiding
officer, and when recognized, shall confine himself/herself to the question under
debate.
6.2 Questioninq. - Any member of the Council, including the Presiding Officer, shall
have the right to question any individual, including members of the staff, on
matters germane to the issue properly before the Council for discussion. Under
no circumstances shall such questioning be conducted in a manner to the extent
that such would constitute a cross-examination of or an attempt to ridicule or
degrade the individual being interrogated.
6.3 Obligation to the Public Agency. - Notwithstanding the right of Councilmembers
to express their independent opinions and exercise their freedom of speech,
Councilmembers should act in a way that reflects positively on the reputation of
the City and of the community. Councilmembers shall also interact with other
members of the City Council and City staff in ways that promote effective local
government.
6.4 Council Training. - Councilmembers are expected to participate in training offered
by individuals, agencies, entities and organizations including but not limited to the
Association of Washington Cities and the State of Washington, so as to afford
the Councilmembers the opportunity to better understand their roles as City
Councilmembers.
6.5 Participation in Committees, Agencies and Organizations. - To better represent
the interests of the City of Auburn, Councilmembers are encouraged to
participate in assignments to local, regional, state and national committees,
agencies and organizations.
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[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 7 - DEBATES
7.1 Speaking to the Motion. - No member of the Council, including the Presiding
Officer, shall speak more than twice on the same motion except by consent of
the Presiding Officer or a majority of the Councilmembers present at the time the
motion is before the Council.
7.2 Interruption. - No member of the Council, including the Presiding Officer, shall
interrupt or argue with any other member while such member has the floor, other
than the Presiding Officer’s duty to preserve order during meetings as provided in
Section 5.2.A of these rules.
7.3 Courtesy. - All speakers, including members of the Council, which includes the
Presiding Officer, in the discussion, comments, or debate of any matter or issue
shall address their remarks to the Presiding Officer, be courteous in their
language and deportment, and shall not engage in or discuss or comment on
personalities, or indulge in derogatory remarks or insinuations in respect to any
other member of the Council, or any member of the staff or the pubic, but shall at
all times confine their remarks to those facts which are germane and relevant to
the question or matter under discussion.
7.4 Transgression. - If a member of the Council shall transgress these rules on
debates, the Presiding Officer shall call such member to order, in which case
such member shall be silent except to explain or continue in order. If the
Presiding Officer shall transgress these rules on debate or fail to call such
member to order, any other member of the Council may, under a point of order,
call the Presiding Officer or such other member to order, in which case the
Presiding Officer or such member, as the case may be, shall be silent except to
explain or continue in order.
7.5 Challenge to Ruling. - Any member of the Council, including the Presiding
Officer, shall have the right to challenge any action or ruling of the Presiding
Officer, or member, as the case may be, in which case the decision of the
majority of the members of the Council present, including the Presiding Officer,
shall govern.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 8 - PARLIAMENTARY PROCEDURES AND MOTIONS
8.1 All City Council meeting discussions shall be governed by ROBERTS RULES OF
ORDER, NEWLY REVISED (latest edition).
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8.2 If a motion does not receive a second, it dies. Matters that do not constitute a
motion include nominations, withdrawal of motion by the person making the
motion, request for a roll call vote, and point of order or privilege; therefore a
second is not needed.
8.3 A motion that receives a tie vote is deemed to have failed, provided that except
where prohibited by law, the Mayor, as Presiding Official, shall be allowed to vote
to break a tie vote.
8.4 When making motions, Councilmembers shall be clear and concise and not
include arguments for the motion within the motion.
8.5 After a motion has been made and seconded, the Councilmembers may discuss
their opinions on the issue prior to the vote.
8.6 If any Councilmember wishes to abstain, from a vote on the motion pursuant to
the provisions of Section 9 hereof, that Councilmember shall so advise the City
Council, and shall remove and absent himself/herself from the deliberations and
considerations of the motion, and shall have no further participation in the matter.
Such advice shall be given prior to any discussion or participation on the subject
matter or as soon thereafter as the Councilmember perceives a need to abstain,
provided that, prior to the time that a Councilmember gives advice of an intent to
abstain from an issue, the Councilmember shall confer with the City Attorney to
determine if the basis for the Councilmember's intended abstention conforms to
the requirements of Section 9. If the intended abstention can be anticipated in
advance, the conference with the City Attorney should occur prior to the meeting
at which the subject matter would be coming before the City Council. If that
cannot be done, the Councilmember should advise the City Council that he/she
has an "abstention question" that he/she would want to review with the City
Attorney, in which case, a brief recess would be afforded the Councilmember for
that purpose.
8.7 A motion may be withdrawn by the maker of the motion at any time without the
consent of the Council.
8.8 A motion to table is nondebatable and shall preclude all amendments or debates
of the issue under consideration. A motion to table is to be used in instances
where circumstances or situations arise which necessitate the interruption of the
Councilmembers' consideration of the matter then before them. A motion to table,
if passed, shall cause the subject matter to be tabled until the interrupting
circumstances or situations have been resolved, or until a time certain, if
specified in the motion to table. To remove an item from the table in advance of
the time certain requires a two-thirds' majority vote.
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8.9 A motion to postpone to a certain time is debatable, is amendable and may be
reconsidered at the same meeting. The question being postponed must be
considered at a later time at the same meeting, or to a time certain at a future
Regular or Special City Council meeting.
8.10 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting only if it received an affirmative vote.
8.11 A motion to call for the question shall close debate on the main motion and is not
debatable. This motion must receive a second and fails without a two-thirds' vote;
debate is reopened if the motion fails.
8.12 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
8.13 Motions that cannot be amended include: Motion to adjourn, lay on the table
(table), roll call vote, point of order, reconsideration and take from the table.
8.14 Amendments are voted on first, then the main motion as amended (if the
amendment received an affirmative vote).
8.15 Debate of the motion only occurs after the motion has been moved and
seconded.
8.16 The Presiding Officer, City Attorney or City Clerk should repeat the motion prior
to voting.
8.17 The City Clerk will take a roll call vote, if requested by the Presiding Officer, a
Councilmember, or as required by law.
8.18 When a question has been decided, any Councilmember who voted in the
majority may move for reconsideration. In order to afford Councilmembers who
voted in the majority the potential basis for a motion for reconsideration,
Councilmembers who voted in the majority may inquire of Councilmembers who
voted with the minority as to the reasons for their minority vote, if not stated
during debate prior to the vote.
8.19 The City Attorney shall act as the Council’s parliamentarian and shall decide all
questions of interpretations of these rules which may arise at a Council meeting.
8.20 These rules may be amended, or new rules adopted, by a majority vote of the full
Council.
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[See former ACC 2.06.160 (1957 code § 1.04.180.); ACC 2.06.170 (1957 code §
1.04.190.); ACC 2.06.200 (1957 code § 1.04.220.); ACC 2.06.210 (1957 code §
1.04.230).]
SECTION 9 - VOTING
9.1 Voice vote - A generalized verbal indication by the Council as a whole of “yea or
nay” vote on a matter, the outcome of which vote shall be recorded in the official
minutes of the Council. Silence of a Councilmember during a voice vote shall be
recorded as a vote with the prevailing side, except where such a Councilmember
abstains because of a stated conflict of interest or appearance of fairness.
9.2 Roll call vote - A roll call vote may be requested by the Presiding Officer or by
any Councilmember.
9.3 Abstentions - It is the responsibility of each Councilmember to vote when
requested on a matter before the full Council. However, a Councilmember may
abstain from discussion and voting on a question because of a stated conflict of
interest or appearance of fairness.
9.4 Votes by Mayor - Except where prohibited by law, the Mayor, as Presiding
Official, shall be allowed to vote to break a tie vote.
[See former ACC 2.06.150 (1957 code § 1.04.150).]
SECTION 10 - COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL
10.1 Persons addressing the Council, who are not specifically scheduled on the
agenda, will be requested to step up to the podium, give their name and address
for the record, and limit their remarks to three (3) minutes, in addition to filling out
the speaker sign-in sheet available at the City Clerk’s desk. All remarks will be
addressed to the Council as a whole. The City Clerk shall serve as timekeeper.
The Presiding Officer may make exceptions to the time restrictions of persons
addressing the Council when warranted, in the discretion of the Presiding Officer.
10.2 Any person making personal, impertinent or slanderous remarks while
addressing the Council shall be barred from further audience participation by the
Presiding Officer, unless permission to continue is granted by a majority vote of
the Council.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
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SECTION 11 - PUBLIC HEARINGS AND APPEALS
11.1 Quasi-judicial hearings require a decision be made by the Council using a certain
process, which may include a record of evidence considered and specific
findings made. The following procedure shall apply:
A. The Department Director of the department (most) affected by the subject
matter of the hearing, or said Director’s designee, will present the City’s
position and findings. Staff will be available to respond to Council
questions.
B. The proponent spokesperson shall speak first and be allowed (10)
minutes. Council may ask questions.
C. The opponent spokesperson shall be allowed ten (10) minutes for
presentation and Council may ask questions.
D. Each side shall then be allowed five (5) minutes for rebuttal, with the
proponent spokesperson speaking first, followed by the opponent
spokesperson.
E. The City Clerk shall serve as timekeeper during these hearings.
F. After each proponent and opponent spokesperson have used their
speaking time, Council may ask further questions of the speakers, who
shall be entitled to respond but limit their response to the question asked.
11.2 Public hearings where a general audience is in attendance to present arguments
for or against a public issue:
A. The Department Director or designee shall present the issue to the
Council and respond to questions.
B. A person may speak for three (3) minutes. No one may speak for a
second time until everyone who wishes to speak has had an opportunity to
speak. The Presiding Officer may make exceptions to the time restrictions
of persons speaking at a public hearing when warranted, in the discretion
of the Presiding Officer.
C. The City Clerk shall serve as timekeeper during these hearings.
D. After the speaker has used their allotted time, Council may ask questions
of the speaker and the speaker may respond, but may not engage in
further debate.
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E. The hearing will then be closed to public participation and open for
discussion among Councilmembers.
F The Presiding Officer may exercise changes in the procedures at a
particular meeting or hearing, but the decision to do so may be overruled
by a majority vote of the Council.
SECTION 12 - DEPUTY MAYOR
12.1 Annually or more often as deemed appropriate, the members of the City Council,
by majority vote, shall designate one of their members as Deputy Mayor for such
period as the Council may specify.
A. Any member of the City Council may be nominated for the position of
Deputy Mayor by having that Councilmember’s name placed in nomination
by a Councilmember. [The nomination of a councilmember for this position
does not require a second, and a councilmember may nominate him or
herself.]
B. The Councilmember receiving a majority of the votes cast by the members
of the City Council shall be elected Deputy Mayor. A Councilmember may
vote for him or herself.
C. The names of all nominees for the position of Deputy Mayor shall be
included in the vote.
D. If no single Councilmember received a majority of the votes cast, a second
vote/ballot, between the two nominees who received the largest number of votes,
would be needed. In the second vote/ballot, whichever of these two nominees
received the larger number of votes would be elected to the position of Deputy
Mayor.3
[See RCW 35A.12.065.]
12.2 The Deputy Mayor shall perform the following duties:
A. Intra-Council Relations
1. Serve as the Chair of the Council Study Sessions
3 It may be that if there were a larger number of nominees in the initial election, there would not be (only) two
councilmembers who received the largest number of votes. For instance, if one nominee received three votes a
second nominee received two votes and a third nominee also received two votes, it might be appropriate to have an
initial run off between the second and the third nominees to determine who would be included in the final run-off
against the first nominee.
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2. Serve as an ex-officio member of all other ad hoc committees of the
City Council
3. Assist in new councilmember training
4. Support cooperative and interactive relationships among council
members
5. Work with Administration to prepare agendas for Council Study
Sessions
B. Mayor-Council Relations
1. Help maintain a positive and cooperative relationship between the
Mayor and the City Council
2. Act as conduit between the Mayor and the City Council on issues or
concerns relating to their duties
C. Intergovernmental and Community Relations
1. Act in absence of Mayor as requested and/or as required
2. Be aware of all City regional and intergovernmental policies and
activities in order to be prepared to step into the role of Mayor if
necessary
3. Serve as the Chair of the City’s Emergency Management
Compensation Board
[See former ACC 2.06.090 (1957 code § 1.04.100).]
SECTION 13 - COUNCIL POSITION VACANCY OR ABSENCE
13.1 In the event that an unexpired Council position becomes vacant, the City Council
has ninety (90) days from the occurrence of the vacancy to appoint, by majority
vote of a quorum of the Council, a qualified person to fill the vacancy pursuant to
State law. The Council may make such appointment at its next regular meeting,
or at a special meeting called for that purpose. If the Council does not appoint a
person within the ninety (90) day period, the Mayor may make the appointment
from among the persons nominated by members of the Council.
13.2 In the event of extended excused absences or disability of a Councilmember, the
remaining members by majority vote may appoint a Councilmember Pro
Tempore to serve during the absence or disability.
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SECTION 14 - COUNCIL MEETING STAFFING
14.1 Department Directors shall attend all meetings of the Council unless excused.
14.2 The City Attorney shall attend all meetings of the Council unless excused, and
shall upon request, give an opinion, either written or oral, on legal questions. The
City Attorney shall act as the Council’s parliamentarian. The Assistant City
Attorney shall attend meetings when the City Attorney has been excused.
[See former ACC 2.06.060 (1957 code § 1.04.160).]
SECTION 15 - COUNCIL RELATIONS WITH STAFF
15.1 There will be mutual courtesy and respect from both City staff and
Councilmembers toward each other and of their respective roles and
responsibilities.
15.2 City staff will acknowledge the Council as policy makers, and the
Councilmembers will acknowledge City staff as administering the Council’s
policies.
15.3 It is the intent of Council that all pertinent information asked for by individual
Council members shall be made available to the full Council.
15.4 Individual Councilmembers shall not attempt to coerce or influence City staff in
the selection of personnel, the awarding of contracts, the selection of
consultants, the processing of development applications or the granting of City
licenses or permits. Councilmembers may, at the request of the Mayor,
participate in discussions and decisions related to these matters.
15.5 Other than through legislative action taken by the Council as a whole, individual
Councilmembers shall not interfere with the operating rules and practices of any
City department.
15.6 No individual Councilmember shall direct the Mayor to initiate any action or
prepare any report that is significant in nature, or initiate any project or study
without the consent of a majority of the Council. This provision, however, does
not prohibit individual Councilmembers from discussing issues with the Mayor or
making individual requests or suggestions to the Mayor. The Mayor shall
endeavor to advise and update the Councilmember(s) on the status or follow-up
of such issues.
15.7 All councilmember requests for information, other than requests for legal advice
from the City Attorney’s Office, shall be directed through the Mayor in order to
assign the task to the proper staff. The Deputy Mayor may work with the Mayor’s
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designated staff to prepare Study Session agendas and facilitate Study Session
work.
15.8 Any written communication with staff shall also include the Mayor as a recipient.
SECTION 16 - COUNCIL STUDY SESSIONS, COMMITTEES
AND CITIZEN ADVISORY BOARDS
16.1 In addition to the regularly scheduled City Council meetings (Regular Council
Meetings) scheduled on the first and third Mondays of the month, City Council
shall regularly schedule Council Study Sessions on the second, fourth and fifth
Mondays of the month for review of matters that would come back before the City
Council at Regular Council Meetings. Different than the format for Regular
Council Meetings (identified in Section 3 hereof), Study Sessions shall be less
formal than Regular Council Meetings and shall give the City Council the
opportunity to discuss and debate issues coming before it for action at Regular
Council meetings. The format for these meetings shall be as follows:
A. Meeting Times:
Study Sessions shall be scheduled as set forth in Section 2.3, above.
B. Study Sessions should conform to the following:
1. Meeting facilitation - the Deputy Mayor shall preside over/conduct
Study Sessions.
2. Four or more Councilmembers shall constitute a quorum for Study
Sessions.
3. Two and one half hours maximum timeframe (goal).
4. Maximum of five agenda items (goal).
5. Timeframe per agenda item - up to 30 to 40 minutes.
6. Agenda items should relate to future policy-making, strategic
planning or key state or federal issues affecting current or future
city operations.
7. Agenda items should be substantive only (e.g., traffic impact fee
increase proposals, comprehensive plan updates, rather than day-
to-day operational issues. [Non-substantive items (e.g., accepting a
grant, authorizing contract bidding, etc.) should go directly to the
Regular City Council meeting.
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C. Study Session Meeting Format 4
1. Call to Order
The Presiding Officer shall call the meeting to order.
2. Roll call
The City Clerk will call the roll. Councilmembers may request to be
excused from a meeting by requesting the same of the Mayor or
City Clerk in advance of the meeting. The reason for the request
shall be given at the time of the request.
3. Announcements, Reports and Presentations
The Presiding Officer shall provide any announcements, reports or
presentations that need to be shared with the City Council in
advance of the agenda discussion items. After that these
announcements, reports or presentations, City Council members
may have questions or wish to discuss the issues at this time or
request that they be put on a future Study Session agenda for
further discussion.
4. Agenda items for Council Discussion.
The Presiding Officer shall announce each of the various items that
are on the agenda for Council discussion, and, as warranted,
request a preliminary report from staff or a consultant or other
individual(s) involved in the issue. The Presiding Officer shall
endeavor to call upon the members of the City Council in the order
of their requests to discuss the Agenda Item.
After such report(s), if any, the Presiding Officer shall open the floor
for Council discussion on the agenda items in their order on the
agenda, unless a different order is approved by a majority of the
Councilmembers present.
Council discussion shall be in conformity with the provisions of
Section 7 of these rules, other than the requirement that there be a
motion before Council discussion.
4 It is the intention of the City Council that Study Sessions shall be televised on the City’s public access
channel if reasonably possible.
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At the conclusion of the discussion, or at the point the Council feels
its questions have been answered and discussion vetted, the
Presiding Officer shall move the attention of the Council to the next
discussion item on the agenda; provided that if, after a lengthy
discussion on a particular agenda item, the Presiding Officer
concludes that discussion should be continued to a later date, the
Presiding Officer may conclude discussion on that agenda item and
schedule the matter for a later Study Session.
With the support of a consensus of Councilmembers, the Deputy
Mayor shall call for Study Session agenda items requiring formal
Council action to be included in agendas for upcoming Regular
Council Meetings.
5. Ordinances
Prior to an ordinance being included for adoption on the agenda of
a Regular or Special Meeting of the City Council, the ordinance
shall be included on the agenda of a Study Session for Council
review and discussion.
a. The Study Session ordinance review requirement shall be
met even if the version to be considered at an upcoming City
Council Meeting is amended from the version included on
the Study session agenda following review and discussion at
the Study Session.
b. If, after City Council review and discussion of an ordinance
at a Study Session, the City Council is not ready to vote on a
proposed ordinance, the ordinance may be included on
another Study session agenda for further review and
discussion. If there is not agreement among members of the
City Council as to whether the ordinance should next come
before the City Council at a regular or Special Meeting of the
City Council for consideration of adoption or whether it
should return for further review and discussion at a Study
Session, the matter shall be presented for a vote at the
Study Session, and decided by majority vote of the members
of the City Council at the Study Session.
5.6. Other Discussion Items
The Presiding Officer and/or members of the City Council may
bring up other discussion items to be discussed at this time or to be
scheduled for discussion at a future Study Session; provided that if
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the Presiding Officer concludes that there is not sufficient time to
discuss or continue discussing the topic, the Presiding Officer may
defer discussion or continued discussion to a future Study Session.
6.7. Adjournment
The Presiding Officer shall adjourn the Study Session after
conclusion of discussion on the agenda items.
16.2 The Mayor or a majority of the City Council may establish such ad hoc
committees as may be appropriate to consider special matters that require
special approach or emphasis. Such ad hoc committees may be established and
matters referred to them at study sessions, without the requirement that such
establishment or referral take place at a regular City Council meeting. The Mayor
shall appoint Council representatives to intergovernmental councils, boards and
committees, provided that the Deputy Mayor shall appoint Councilmembers to
Council ad hoc committees. It is further provided that the Mayor shall appoint
members to Council ad hoc committees if the Deputy Mayor is disabled or
precluded from acting in that capacity. Councilmember appointments to
intergovernmental councils, boards and committees, including ad hoc
committees, shall be periodically reviewed to determine which councilmembers
could best be able to represent the City on such councils, boards and
committees.
16.3 Ad hoc council committees shall consider all matters referred to them. The chair
of such ad hoc committee shall report to the City Council the findings of the
committee. Committees may refer items to the Council with a committee
recommendation or with no committee recommendation.
16.4 Advisory Boards, Committees and Commissions established by ordinance,
consisting of citizens appointed pursuant to the establishing Ordinance and
serving in the capacity and for the purposes indicated in the Ordinance, shall act
as an advisory committee to the City Council.
16.5 Committee Chairpersons shall have broad discretion in conducting their
meetings. They will generally follow Roberts Rules of Order, Newly Revised.
16.6 Unless otherwise expressly provided for an ad hoc committee of the City Council,
such committees shall not receive public testimony or allow audience
participation in connection with or related to the agenda item being discussed by
the Committee,. Unless otherwise expressly provided for such ad hoc committee,
it is the intention of the City Council that such ad hoc committees function
informally and not in any way that takes action in lieu of or on behalf of the full
City Council. The purpose and function of such ad hoc committees shall be to
review matters in advance of their consideration by the full City Council, and
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perhaps record and make recommendations to the full City Council. With that, it
is the intention that these committees operate informally, without the need for
compliance with the Open Public Meetings Act (Chapter 42.30. RCW).
16.7 Committee Chairpersons shall approve all agenda items and may, at their
discretion, remove or add agenda items during the course of the meeting.
SECTION 17 - COUNCIL REPRESENTATION & INTERNAL COMMUNICATION
17.1 If a Councilmember meets with, attends a meeting or otherwise appears on
before individuals, another governmental agency, a community organization, or a
private entity or organization, including individuals, agencies, or organizations
with whom or with which the City has a business relationship, and makes
statements directly or through the media, commenting on an issue that does or
could affect the City, the Councilmember shall state the majority position of the
City Council, if known, on such issue. Personal opinions and comments which
differ from those of the Council majority may be expressed if the Councilmember
clarifies that these statements do not represent the City Council’s position, and
the statements are those of the Councilmember as an individual. Additionally,
before a Councilmember discusses anything that does or could relate to City
liability, the Councilmember should talk to the City Attorney or the City’s Risk
Manager, so that the Councilmember would have a better understanding of what
may be said or how the discussion should go to control or minimize the City’s
liability risk and exposure.
17.2 Councilmembers need to have other Councilmember’s concurrence before
representing another Councilmember’s view or position with the media, another
government agency or community organization.
17.3 Councilmembers shall not knowingly communicate with an opposing party or with
an opposing attorney in connection with any pending or threatened litigation in
which the City is a party or in connection with any disputed claim involving the
City without the prior approval of the City Attorney, unless the Councilmember is
individually a party to the litigation or is involved in the disputed claim separate
from the Councilmember’s role as a City official.
17.4 Communication among Councilmembers shall conform to the following
parameters:
A. Except in connection with Council members meeting, informally, in
committees not subject to the Open Public Meetings Act, to assure that
communication on agenda items occurs to the greatest extent possible at
the public meetings, and to avoid even the perception that email is being
used in a way that could constitute a public meeting, e.g., successive
communications on City Council topics that involve a quorum of the
Councilmembers. Councilmembers should refrain from emailing
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Councilmembers about such agenda items. Councilmembers should be
prepared to communicate about matters that are on upcoming Council
agendas at the public meetings. If Councilmembers wish to share
information with other councilmembers about matters that are on
upcoming agendas, the councilmembers should forward that information
to the Mayor for distribution in the council meeting packets.
B. Councilmembers may communicate via email to other Councilmembers,
including to a quorum of the full City Council about matters within the
scope of the City Council’s authority or related to City business, but not yet
scheduled on upcoming Council agendas, to indicate a desire that certain
items be included on upcoming meeting agendas; provided that
Councilmembers shall never ask for responses from the other
Councilmembers in that communication.
C. Email communication among Councilmembers relating to City operations
should also include the Mayor as a recipient/addressee.
D. Councilmembers may email the Mayor about City business without
limitations or restrictions.
17.5 Internet & Electronic Resources/Equipment Use.
A. Policy. It is the policy of the City Council that Internet and electronic
resources equipment use shall conform to and be consistent with the
requirements of City of Auburn Administrative Policy and Procedure 500-
03, “Internet & Electronic Resources/Equipment Use – Elected Officials”
adopted hereby and incorporated herein by this reference.
It is important to note that all letters, memoranda, and interactive computer
communication involving City Councilmembers and members of advisory
boards and commissions, the subject of which relates to the conduct of
government or the performance of any governmental function, with
exceptions stated by the Public Records Act (RCW 42.56), are public
records.
B. Electronic Communications.
1. Informal messages with no retention value and that do not relate to
the functional responsibility of the recipient or sender as a public
official, such as meeting notices, reminders, telephone messages
and informal notes, do not constitute a public record. Users should
delete these messages once their administrative purpose is served.
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2. All other messages that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record.
Such records are subject to public inspection and copying.
3. Electronic communications that are intended to be shared among a
quorum of the City Council or of an ad hoc Council Committee,
whether concurrently or serially, must be considered in light of the
Open Public Meetings Act, if applicable. If the intended purpose of
the electronic communication is to have a discussion that should be
held at an open meeting, the electronic discussion shall not occur.
Further, the use of electronic communication to form a collective
decision of the Council shall not occur.
4. Electronic communication should be used cautiously when seeking
legal advice or to discuss matters of pending litigation or other
confidential City business. In general, electronic communication is
discoverable in litigation, and even deleted electronic
communication is not necessarily removed from the system.
Confidential electronic communications should not be shared with
individuals other than the intended recipients, or the attorney-client
privilege protecting the document from disclosure may be waived.
5. Electronic communication between Councilmembers and between
Councilmembers and staff shall not be transmitted to the public or
news media without the filing of a public disclosure request with the
City Clerk.
6. As a cautionary note, if an elected public official uses his or her
personal home computer to send electronic communications
dealing with City business, the electronic communications and
electronic records may be subject to discovery demands and public
disclosure requests. That possibility amplifies the need for caution
in how one uses electronic communication for City business.
17.6 Council Relations with City Boards and Commissions.
A Council Liaisons.
Different than where a City Councilmember is appointed by the City
Council or the Mayor to serve as a member of a board, commission,
committee, task force or any other advisory body, the City Council may, on
limited occasions or under unusual circumstances, appoint a
Councilmember to serve as a non-member Liaison to a board,
commission, committee, task force or any other advisory body. Anytime a
Councilmember is appointed as such a Liaison, the position or role of
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Liaison is subordinate to that of Councilmember, and the
Councilmember’s responsibility is first and foremost to the City and to the
City Council. The role and responsibility of the Councilmember-Liaison is
to keep the City Council apprised of the activities, positions and actions of
the entity or organization to which the Councilmember has been appointed
Liaison, and not to communicate to the board, commission, committee,
task force or other advisory body a statement as the position of the City
Council, except as authorized or directed by the City Council. Insofar as a
Council Liaison position does not give all councilmembers equal access to
the activities, functions and information of or about a board, commission,
committee, task force or any other advisory body, appointments to Council
Liaison positions should be reserved to those instances where a Report to
the Council by the board, commission, committee, task force or any other
advisory body would not be convenient or practical.
B. Reports to the Council.
Each board, commission, committee, task force or any other advisory
body of the City shall be requested to present a report to the City Council
at a Regular Meeting or a Study Session of the City Council, as scheduled
by the Mayor or Deputy Mayor. Such reports shall be scheduled for a
Regular Council Meeting or a Council Study Session, and shall be
delivered by the chair of the board, commission, committee, task force or
any other advisory body or designee. The reports shall inform the City
Council of the activities, functions and information with which the board,
commission, committee, task force or any other advisory body has been
involved since the previous report, and shall include the opportunity for
questions by Councilmembers.
17.7 Whenever a member of the City Council attends any meeting of any other entity
or organization, he or she should endeavor to be prudent in what he or she says
or does at such meeting. Further, the Councilmember should avoid attending
such meeting if that attendance would impose an interference with the meeting or
the operations of the other entity or organization, or of the operations of the City.
SECTION 18 - TRAVEL AUTHORIZATION
18.1 In accordance with the City of Auburn travel policy, approvals or expenditure of
travel related costs and/or approval of specific travel events or activities by
Councilmembers beyond the authority provided in the travel policy and budget
shall be as follows: the requesting Councilmember shall submit his/her request to
expend travel related costs and/or request for authorization for specific travel
purposes to the Mayor to be included on an upcoming Council meeting agenda in
advance of the date(s) of such expenditure or travel. The City Council may
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pursuant to a motion, approve the request by a majority vote of a quorum of the
City Council at the meeting in which the matter is considered.
SECTION 19 - CONFIDENTIALITY
19.1 Councilmembers shall keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City’s
position is not compromised. Confidentiality also includes information provided to
Councilmembers outside of Executive Sessions when the information is
considered by the exempt from disclosure under exemptions set forth in the
Revised Code of Washington.
SECTION 20 – ENFORCEMENT OF RULES OF PROCEDURE
20.1 Councilmembers shall conform their conduct to the requirements, standards and
expectations set forth in these Rules of Procedure. In addition to and
notwithstanding whatever other enforcement mechanisms may exist for legal,
ethical or practical obligations on Councilmember performance or conduct,
violations of these Rules of Procedure by Councilmembers may be enforced by
action of the City Council through sanctions such as votes of censure or letters of
reprimand, and such other action as may be permitted by law.
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City Council Rules of Procedure:
Adopted: February 2, 2004
Ordinance No. 5802
Amended by Resolution No. 4282, December 17, 2007
Amended by Resolution No. 4429, December 15, 2008
Amended by Resolution No. 4467, April 6, 2009
Amended by Resolution No. 4615, July 6, 2010
Amended by Resolution No. 4686, February 22, 2011
Amended by Resolution No. 4740, August 15, 2011
Amended by Resolution No. 4813, May 21, 2012
Amended by Resolution No 4909, February 19, 2013
Amended by Resolution No. 5105, November 3, 2014
Amended by Resolution No. 5112, December 1, 2014
Amended by Resolution No. 5115, December 15, 2014
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