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HomeMy WebLinkAbout6594 ORDINANCE NO. 6 5 9 4 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTIONS 2.07.040, 2.07.050, 2.07.060, 2.07.070, 2.07.080 OF THE AUBURN CITY CODE RELATING TO THE COMPOSITION OF THE AUBURN JUNIOR CITY COUNCIL WHEREAS, the youth of the City of Auburn are a valuable resource for the future of the City, the State and the Country; and WHEREAS, on January 22, 2013, the Auburn City Council adopted Ordinance No. 6441, creating a new Chapter 2.07 of the Auburn City Code relating to the Auburn Junior City Council; and WHEREAS, the Auburn Junior City Council recommends amending sections of Chapter 2.07 relating to membership and voting to broaden membership opportunities and enhance operation of the Junior City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to Citv Code. That section 2.07.040 of the Auburn City Code be, and the same hereby is, amended to read as follows: 2.07.040 Membership. A. The Auburn junior city council shall consist of nine members and nine alternate members. The members and the alternate members shall be appointed by the mayor, and confirmed by the city council from among students who have been nominated by the principals of the schoo.ls that they attend, with input from � their teachers and counselors. The nomination of inembers and alternates shall be based upon consideration of criteria including` interest in government, positive participation in civics classes, academic accomplishments, involvement in school and community activities and ofher factors that identify a prospective member as a valuable contributor to the Auburn junior city council. Those considering prospective members, making nominations and appointing or confirming members to the junior city council shall endeavor to include diverse members of Ordinance No. 6594 April 4, 2016 Page 1 of 6 the city's population, including one or more representatives of the Muckleshoot Indian tribe. � B. In the process of nominating members and alternate members to the junior city council, those nominating such members shall strive to seek representation of various schools, and to the extent reasonably possible, assemble a slate consisting of �^�* mc.++herc. ., e ���� a member and an alternate from each of the four high schools and the four middle schools� and one member and alternate member at large, or such other strategy representing various schools so that their membership represents a diverse cross section of � the student population of middle schools and high schools in the city. C. All students on the junior city council shall be residents of the city of Auburn, and shall be residents of the city during their entire term of office. If a stuclent is a resident of the city of Auburn but attends a school located outside the city, e.g., Thomas Jefferson High School, such student would be eligible to participate on the junior city council, if selected. � D. The junior council members and alternate members shall serve without compensation. � E. Each member and alternate member shall serve a term of two years. The mayor and city council shall annually solicit nomination from the school � principals, and appoint and confirm new members and alternates to fill the expiring terms on the Auburn junior city council. The city council may remove an � Auburn junior city council member or alternate member at any time if the city council determines that member is not fulfilling his or her responsibilities to the � satisfaction of the city council. Members and alternate members of the junior city council who fail to attend two consecutive regular meetings of the junior city council without being excused by the chairperson, or excused by a majority of the membership of the junior city council, shall forfeit their positions on and be removed from the junior city council. F. In the event of a vacancy on the junior city council, an alternate member who attends the same school as the vacatinq member shall be appointed to fill the unexpired term of the vacatinq member. The mavor shall appoint, subiect to confirmation bv the citv council, the alternate member to reqlace the vacatina member. If an alternate is unavailable, unwillinq, or unsuitable. as determined bv the mavor, to fill the vacancv. the mayor and city council shall solicit nominations from the school principals and shall appoint and confirm a new member to fill the unexpired term of that Auburn junior city council member; provided, that the junior city council may also nominate members to fill the unexpired term vacancies. Unless the appointed replacement member is replacing the at-large member of the junior city council, the appointed replacement member shall be from the same school as the member being replaced. Notice must be made to that school to solicit applications and nominations for the position to be refilled at least 30 days before the appointment is intended to be made. A vacancv in an alternate member position shall not be filled until the expiration of the term of the position. Ordinance No. 6594 April 4, 2016 Page 2 of 6 G. All members of the Auburn junior city council shall serve until the mavor appoints alternate members to fill their positions or their successors are duly appointed bv the mavor and confirmed-by the city council. H. The members will elect a chairperson from among themselves. The chairperson will be elected annually at the first meeting following the beginning of the school year. The chairperson will be allowed to vote on all matters. I. A quorum of the junior city council shall consist of at least five members, includinq alternate members appointed to serve for an absent or disqualified member, and a minimum of five members must be present to vote on matters. Members who are aware that thev will be unavailable or unable to attend a meetinq shall notifv the mavor's office. If a member is absent at the time the chairperson calls roll at a meetinq the deputv mavor or the chairperson if the deputv mavor is absent mav appoint an alternate member in attendance at the meetinq to serve as a member and to vote. The alternate member shall serve as a member until adiournment of the meetinq. J. The deputy mayor or designee shall serve as liaison to the junior city council, participating as a nonvoting member of the junior city council, to encourage and counsel the members of the junior city council in connection with their duties as members of the junior city council. (Ortl. 6441 § 1, 2013.) I Section 2. Amendment to Citv Code. That section 2.07.050 of the Auburn City Code be and the same hereby is amended :o read as follows: 2.07.050 Term of o�ce. A. The term of o�ce for the members and alternate members of the junior ciry council shall be two years. Members and alternate members shall be students during their entire term. Middle school students shall be selected for two-year terms from seventh grade classes, so they can fulfill their full terms while attending the same school. High school students shall be selected fortwo- year terms from ninth, tenth or eleventh grade classes, so they can fulfill their full terms while attending the same school. B. Terms of office shall run from September of the first year of appointment through August of the second year of appointment; provided, that for the initial appointees to the junior city council, five of the members shall be appointed for terms commencing upon appointment and confirmation, and expiring at 4he end of August of the following year; and fou� of the members shall be appointed for terms commencing upon appointment and confirmation, and expiring at the end of August of that same year. Thereafter, members shall be appointed in staggered terms for the full two years, commencing with the expiration of the term of those they succeed. � C. An additional two-year term for members and alternate members of the junior city council may be allowed so long as the member will be a student during the entire additional term. Ordinance No. 6594 April4, 2016 Page 3 of 6 (Ord. 6441 § 1, 2013.) � Section 3. Amendment to Citv Code. That section 2.07.060 of the Auburn City Code be and the same hereby is amended to read as follows: 2.07.060 Responsibilities. A. The Auburn junior city council shall be responsible for: 1. Holding regular public meetings at least once a month, pursuant to a regular agenda, and to keep a written record of its proceedings which shall be a public record, all in accordance with state law; 2. Serving as youth advisors to fhe city council and the city council's various boards, commissions and task forces; 3. Adopting bylaws for the regular operation of the junior council; 4. Providing outreach to the community in an effort to place youth issues before our citizens in a positive manner; and 5. Forwarding to the city council copies of the minutes of its meetings� . to be delivered alonq with an oral report bv the deputv mavor or desictnee describinq the iunior city council meetinqs and activities. B. Members and alternate members of the junior city council are encourage.d to attend meetings of the cify council as well as meetings of the various boards and commissions of the city. (Ord. 6441 § 1, 2013.) Section 4. Amendment to Citv Code. That section 2.07.070 of the Auburn City Code be and the same hereby is amended to read as follows: 2.07.070 Meetings. A. The regular meetings of the junior city council shall be held once per month at a regularly scheduled date and time, and shall be held in the Auburn city council chambers at City Hall. B. The chairperson shall preside over the meetings of the junior city council. In the absence of the chairperson at a meeting, the members of the junior city council shall select a member of the junior city council to preside over s.uch meeting. C. All meetings of the junior city council shall be open to the public, except as provided by law. D. In the meetings of the junior city council there shall be the opportunity for public comment. Such public comment shall usually be limited to three minutes per person; provided, 4hat the chairperson may, in his/her discretion, allow more time. Ordinance No. 6594 April 4, 2016 Page 4 of 6 __ I E. Members of the junior city council shall display mutual courtesy, patience and appropriate behavior in all meetings of the junior city council, and in any interactions with city staff. F. Robert's Rules of Order, Newly Revised Edition, shall be used as the basis for parliamentary procedure at all meetings of the Auburn junior city council and any of its subcommittees. G. Any action taken by the junior city council shall be reduced to writing and shall be forvvarded to the Auburn city council, via appropriate city staff. H. Alternate members to the iunior citv council shall act as members of the council for all purposes exceot thev mav not vote, unless appointed to serve in the place of an absent member. Alternate members are required to attend all council meetin4s, unless excused. (Ord. 6441 § 1, 2013.) Section 5. Amendment to Citv Code. That section 2.07.080 of the Auburn City Code be and the same hereby is amended to read as follows: 2.07.080 Subcommittee structure. A. The junior city council may informally divide its members into subcommittees to consider different topics of interest, or into subcommittees that it deems helpful to its tasks. B. The subcommittees will meet on an as-needed basis. C. The subcommittees shall consist of at least three members of the junior city council, but shall consist of less than a quorum of the junior city council (less than five members). If a member is absent from a committee meetinq, the present members mav appoint an alternate member in attendance to serve as a committee member and to cast a vote. Once the committee meetinp is commenced, the alternate member shall serve as a committee member until adioumment of the meetinq. D. Any discussions or recommendations of any subcommittees shall be communicated to and shared with the full junior city council. E. The subcommittees shall not constitute legislative or agency bodies so as to trigger the requirement that the subcommittees comply with the Washington State Open Public Meetings Act (Chapter 42.30 RCW). Section 6. Imalementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. ------------------------- Ordinance No. 6594 April 4, 2016 Page 5 of 6 Section 7. Severabilitv. The provisions of this ordin8nce are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 8. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. FIRST READING: APR -4 2016 SECOND READING: r.,/� � PASSED: APR - 4 2016 APPROVED: pPR - ��n�� CITY OF AUBURN NAN B CKUS, YOR ATTEST: �� �.�J��� Danielle E. Daskam, City Clerk APPRO ED AS TO FORM• n I . Hei , City Attomey Published: � ����a-a..�-`�°�`� r`� O�dinance No. 6594 April 4, 2016 Page 6 of 6