HomeMy WebLinkAbout5244 RESOLUTION NO. 5 2 4 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND KING COUNTY TO EDUCATE AND ASSIST
AUBURN BUSINESSES TO REDUCE FOOD WASTE
WHEREAS, it is in the public interest and the City of Auburn desires to reduce
food waste that is deposited by Auburn businesses into the solid waste system; and
WHEREAS, it benefits the citizens of the City of Auburn for commercial
producers of food to donate and compost unneeded food; and
WHEREAS, in order to help meet solid waste management goals, King County
has made available to Auburn grant funds to promote and assist local businesses to
reduce food waste; and
WHEREAS, it is a condition of receiving the grant funds that Auburn enter into an
agreement with King County on the use and administration of the funds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to execute an Agreement
between the City and King County for the receipt and utilization of grant funds for the
reduction of commercial food waste, which agreement shall be in substantial conformity
with the agreement attached hereto as Exhibit A and incorporated herein by this
reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Resolution No. 5244
July 5, 2016
Page 1 of 2
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
4"
Dated and Signed this /6� day of , 2016.
CITY OF AUBURN
4:626*116145—N NCY , MAYOR
ATTEST:
y
Danielle E. Daskam, City Clerk
APP; tNVEID • S TO FORM:
10/Ar.
Daniel B. -td, City Attor -y
Resolution No. 5244
July 5., 2016
Page 2 of 2
CPA#5861388
KING COUNTY
COMMERCIAL FOOD WASTE GRANT AGREEMENT
This Commercial Food Waste Grant Agreement(the"Agreement")is entered into this_day of
2016 between King County and the City of Auburn("Grantee").
For and in consideration of the covenants and agreements hereinafter set forth,the Grantee and King County
hereby agree as follows:
1. AUTHORITY. Grantee warrants that it has the authority to enter into this Agreement for the Commercial
Food Waste Outreach Project"Project" as further described in Exhibits A, B and C.
2. TERM OF AGREEMENT. This Agreement shall be in force from the date of execution of this Agreement
through July 15, 2018.
3. DEFINITIONS.
ACCEPTANCE OR ACCEPTED - A written determination by the County that the Contractor has completed
the Work in accordance with the Contract.
GRANTEE - The individual,association,partnership, firm, company, corporation,or
combination thereof,includingjoint ventures,contracting with the
County for the performance of Work under the Agreement.
PERSON - Includes individuals, associations, firms,companies, corporations,
partnerships, and joint ventures.
PROJECT MANAGER - The individual designated by the County to manage the project on a daily
basis and who may represent the County for Agreement administration.
RCW - The Revised Code of Washington.
SCOPE OF WORK(SOW) - An exhibit to the Agreement consisting of a written description of the
Work to be performed.
SUBGRANTEE - The individual,association,partnership, firm, company, corporation, or
joint venture entering into an agreement with the Grantee to perform any
portion of the Work covered by this Agreement.
WORK - Everything to be provided and done for the fulfillment of the Agreement
and shall include labor, services,goods and supplies specified under this
Agreement, including Agreement Amendments.
4. AGREEMENT DOCUMENTS.
The Grantee shall provide all Work described in this Agreement, which consists of the following
documents and attached exhibits,each of which are made a part hereof by this reference in the following
order of precedence:
a. Agreement Documents:
• Scope of Work _. Exhibit A
• Work Plan Timeline Exhibit B
• Project Budget ... -Exhibit C
• Certificate(s)of Insurance and Policy Endorsement Exhibit D
• Consultant Disclosure Form Exhibit H
b. Request for Proposal
• King County Request for Proposals 1023-16 VLN,Food Waste Incentives:Non-Residential
Target(2016-2018)(including addenda)
c. Grantee's Proposal(including attachments)
5. COMPLIANCE WITH CODES. Grantee shall comply with all applicable Federal, State and local codes
and requirements in the design of the Project.
6. PAYMENT. The maximum to be paid by King County to Grantee for carrying out the Project shall be
$29,990
a. Upon the execution of this Agreement,payment of the Project's 2016 Budget Total, as listed on
Exhibit B -Work Plan Timeline,shall be made to the Grantee by King County. Provided the Project
has been carried out in compliance with this Agreement,the Grantee is eligible for and will be paid in
November 2016 a second payment for the amount of the.2017+2018 Project Budget Total,as listed
on Exhibit B -Work Plan Timeline.
b. Payment will be made in accordance with Exhibit B-Project Budget.There are no other costs
allowable..
7. SUBSTITUTION OF KEY PERSONNEL. The Grantee recognizes and agrees that if a change is made
substituting or changing assigned personnel,the Grantee shall notify King County and be responsible for all
costs associated with"Transfer or Knowledge and Information."The Transfer of Knowledge and Information
shall be defined to include the labor hours spent reviewing project documentation,participating in meetings
with project personnel,and participating in site visits to familiarize oneself with the project and project
location(s). The County shall not pay for any time spent for the"Transfer of Knowledge and Information."
8. OWNERSHIP. King County agrees that ownership of the following is retained by the Grantee:
• software purchased
• software developed
9. LEGAL AND ADMINISTRATIVE RELATIONS.
a. Retention of Records.The Granteeand its SubGrantees shall maintain books,records and
documents of its performance under this Contract in accordance with generally accepted accounting
principles. The Grantee shall retain for six(6)years after the date of final payment under the Contract
all financial information,data and records for all Work.
b. Public Records Requests.This Contract shall be considered a public document and will be available
for inspection and copying by the public in accordance with the Public Records Act,chapter 42.56
RCW (the"Act").
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If the Grantee considers any portion of any record provided to the County under this Contract,
whether in electronic or hard copy form,to be protected Under law,the Grantee shall clearly identify
each such portion with words such as"CONFIDENTIAL,""PROPRIETARY"Or"BUSINESS
SECRET."If a request is made for disclosure of such portion,the County will determine whether the
material should be made available under the Act. If the County determines that the material is subject
to disclosure,the County will notify the Grantee of the request and allow the Grantee ten(10)
business days to take whatever action it deems necessary to protect its interests. If the Grantee fails or
neglects to take such action within said period,the County will release the portions of record(s)
deemed by the County to be subject to disclosure. The County shall not be liable to the Grantee for
inadvertently releasing records pursuant to a disclosure request not clearly identified by the Grantee
as"CONFIDENTIAL,""PROPRIETARY"or"BUSINESS SECRET."
c. Independent Status of Grantee. In the performance of this Agreement,the parties shall be acting in
their individual,corporate or governmental capacities and not as agents, employees,partners,joint
ventures, or associates of one another. The parties intend that an independent Grantee relationship
shall be created by this Agreement. The Grantee shall be responsible for all federal and/or state tax,
industrial insurance,wages,benefits, Or other compensation by or on behalf of the Grantee and its
employees.The Grantee shall not make any claim of right,privilege or benefit which would accrue to
an employee under chapter 41.06 RCW or Title 51 RCW.
d. Indemnification and Hold Harmless.To the maximum extent permitted by law and except to the
extent caused by the sole negligence of the County,the Grantee shall indemnify and hold harmless
the County, its officers,agents and employees,from and against any and all suits,claims, actions,
losses, costs, penalties and damages of whatsoever kind or nature:arising out of,in connection with,
or incident to the Work provided by or on behalf of the Grantee. This indemnification obligation shall
include,but is not limited to, all claims against the County by an employee or former employee of the
Grantee or its SubGrantees, and the Grantee,by mutual negotiation, expressly waives all immunity
and limitation on liability, as respects the County only,under any industrial insurance act, including
Title 51 RCW, other Worker's Compensation act,disability benefit act,or other employee benefit act
of any jurisdiction which would otherwise be applicable in the case of such claim. In addition,the
Grantee shall protect and assume the defense of the County and its officers,agents and employees in
all legal or claim proceedings arising out of, in connection with, or incidental to such Work;and shall
pay all defense expenses,including reasonable attorneys fees, expert fees and costs incurred by the
County on account of such litigation or claims. In the event that the County incurs any judgment,
award and/or expense or cost,including attorney fees,arising from the provisions of this Section 9.d.,
or to enforce the provisions of this Section 9.d., any such judgment, award, fees,expenses and costs
shall be recoverable from the Grantee.
The indemnification,hold harmless,protection and defense obligations contained herein shall
survive the expiration,abandonment or termination of this Agreement.
Nothing contained within this Section 9.d.shall affect and/or alter the application of any other
section contained within this Agreement.
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10. TERMINATION FOR DEFAULT/NON-APPROPRIATION.
a. Termination for Default. If the Granteedoes not perform the Work, ,or the Grantee fails to perform
in the manner called for in the Agreement, or if the Grantee fails to comply with any material
provisions of the Agreement,the County may terminate this Agreement, in wholeor in part,for
default as follows:
i. A "notice to cure"shall be served on the Contractor by certified or registered first class mail
in accordance with Section 18.Notice. The Grantee shall have ten(10) Days from the date of
receipt to cure the default or provide the County with a detailed written plan for review and
Acceptance, which indicates the time and methods needed to bring the Work into compliance
and cure the default.
ii. If the Grantee has not cured the default or the plan to cure the default is not acceptable to the
County,the County may terminate the Agreement by serving a"notice of termination" in
accordance with Section 18.Notice setting forth the manner in which the Grantee is in default
and the effective date of termination..
iii. The Grantee shall only be paid for Work performed and Accepted less any damages to the
County caused by or arising from such default.All termination payment requests are subject
to an analysis of cost or price by the County to verify compliance with the Agreement,
applicable laws and regulations.
iv. The termination of this Agreement shall in no way relieve the Grantee from any of its
obligations under this Agreement nor limit the rights and remedies of the County hereunder
in any manner.
v. The County may request and the Grantee shall pay partial or full reimbursement of payments
the County made to the Grantee should the Grantee fail to perform according to the terms and
conditions of this Agreement,whether or not the failure to perform is within the Grantee's
control.
c. Termination for Non-Appropriation.If expected or actual funding is withdrawn,reduced or limited
in any way prior to Acceptance,the County may, upon written notice to the Grantee,terminate this
Agreement in whole or in part for lack of appropriation. Such termination shall be in addition to the
County's rights to terminate for convenience or default. In the event of termination under this section
the following shall apply:
i. The County will be liable only for payment in accordance with the terms of this Agreement
for Work performed prior to the effective date of termination;
H. Payment, if any,associated with such termination shall not exceed the appropriation for the
biennium in which termination occurs; and
iii. The Grantee shall bereleased from any obligation to provide further Work under the
Agreement affected by the termination.
11. INSURANCE. Upon execution of this Agreement,the Grantee,at its own cost,shall have procured and will
maintain for the duration of this Agreement, insurance as specified in the Minimum Scope and Limits of
Insurance. The Grantee shall furnish the County with certificates of insurance and endorsements required by
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this Agreement.The County reserves the right to require complete,certified copies of all required insurance
policies at any time.
Each insurance policy shall be written on an "occurrence" form; except that professional liability, errors and
omissions, will be acceptable on a"claims made" form.
If coverage is approved and purchased on a"claims made" basis,the Grantee warrants continuation of
coverage, either through policy renewals or the purchase of an extended discovery period, if such extended
coverage is available, for not less than three years from the date of completion of the Work which is the
subject of this Agreement.
By requiring such minimum insurance coverage,the County shall not be deemed or construed to have
assessed the risks that may be applicable to the Grantee under this Agreement.The Grantee shall assess its
own risks and, if it deems appropriate and/or prudent,maintain greater limits and/or broader coverage.
Nothing contained within these insurance requirements shall be deemed to limit the scope, application and/or
limits of the coverage afforded, which coverage will apply to each insured to the Ml extent provided by the
terms and conditions of the policy(s).Nothing contained within this provision shall affect and/or alter the
application of any other provision contained within this Agreement.
a. Minimum Scope and Limits of Insurance
The Grantee shall maintain limits no less than,
General Liability: $1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage, and for those policies with aggregate limits,a
$2,000,000 aggregate limit.CG 00 01 current edition, including Products and
Completed Operations
ii. Workers' Compensation: Statutory requirements of the State of residency,and
iii. Employers' Liability or"Stop Gap"coverage: 1,000,000
b. Other Insurance Provisions and Requirements
The insurance coverage(s)required in this Contract are to contain, or be endorsed to contain the
following provisions:
All Liability Policies except Workers Compensation and Professional Liability:
i. The County, its officers, employees and agents are to be covered as additional insureds
as respects liability arising out of activities performed by or on behalf of the Grantee in
connection with this Contract. Such coverage shall be primary and non-contributory
insurance as respects the County, its officers, officials,employees and agents.
Additional Insured Endorsement shall be included with the certificate of insurance,
"CG 2010 11/85" or its equivalent is required. The County requires this
Endorsement to complete the Contract.
All Policies:
i. The Grantee's insurance coverage shall apply separately to each insured against whom
a claim is made and/or lawsuit is brought,except with respect to the limits of the
insurer's liability.
ii. Any deductibles or self-insured retentions must be declared to, and approved by,the
County. The deductible and/or self-insured retention of the policies shall not limit or
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apply to the Grantee's liability to the County and shall be the sole responsibility of the
Grantee
iii.
Coverage shall not be suspended,voided,canceled,reduced in coverage or in limits,
until after forty-five(45)bays prior written notice,has been given to the County.
iv. Insurance coverage is to be placed with insurers with a Bests'rating of no less than A:
VIII,or, if not rated with Bests',with minimum surpluses the equivalent of Bests'
surplus size VIII.
Professional Liability,Errors and Omissions insurance coverage may be placed with
insurers with a Bests'rating of B+:VII.Any exception must be approved by the
County.
If at any time any of the foregoing policies fail to meet minimum requirements,the
Grantee shall, upon notice to that effect from the County,promptly obtain a new
policy,and shall submit the same to the County, with the appropriate certificates and
endorsements, for approval.
c. SubGrantees
The Grantee shall include all SubGrantees-as insureds under its policies,or shall fdrnish separate
certificates of insurance and policy endorsements for each SubGrantee. Insurance coverages
provided by SubGrantees as evidence of compliance with the insurance requirements of this
Contract not provided by the Grantee,shall be subject to all of the requirements stated
herein.
12. REPORTING. The Grantee shall provide King County the following:
a. Baseline data estimating the edible and/or non-edible food waste generated by the project's target
generator(s)that are currently being disposed and ending up landfilled shall be reported to King
County no later than September 15, 2016.
b. Quarterly reports,with the first being quarter3 of 2016 and the last quarter 2 of 2018. Quarterly
reports shall include project development and implementation activities; quantities of food waste
prevented or diverted as a result of project activities; if applicable, system inputs and outputs,
laboratory testing results; qualitative and quantitative results of any Equity and Social Justice
element; itemized budget expenditures; problems and any reason for delay; and other information and
data relevant to the project. All quarterly reports should use the Quarterly Reporting Form,which will
be provided by King County, and are due no later than 30 days from the last day of the quarter, except
for the 2nd quarter 2018 quarterly report, which is due on July 13, 2018.
c. A Final Report using the Final Reporting Form,which will be provided by King County, should
include qualitative and quantitative assessments of the impacts of the project.The Final Report is due
no later than July 13, 2018.
13, NO PARTNERSHIP. The relationship between the Grantee and King County is one of independent
contract. Nothing in this Agreement shall be construed as creating a partnership,joint venture or other
relationship.
14. BINDING EFFECT. This Agreement shall bind and inure to the benefit of the Grantee and King County
and their permitted successors and assigns.
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15. CHOICE OF LAW AND VENUE. This Agreement shall be interpreted and enforced in accordance with
the laws of the State of Washington and the venue for any dispute arising out this agreement shall be King
County Superior Court,King County, Washington.
16..NO THIRD PARTY BENEFICIARIES. This Agreement is intended solely for the benefit of the Grantee
and King County. Nothing in this Agreementshall be construed to create any duty to,or standard of care
with reference to,or any liability to,any person or business entity not a party to this Agreement..
17. NONWAIVER. Neither the Grantee's,not King County's failure to enforce any right or obligation with
respect to any matter arising in connection with this Agreement shall constitute a waiver as to that matter or
any other matter. If a party at any time waives its rights with respect to a default under this Agreement or any
other matters arising in connection with this Agreement,the waiver shall not be effective unless it is set forth
in a written notice signed by the waiving party. A waiver with respect to one default or matter shall not be a
waiver of any other default or matter.
18. NOTICE. Unless otherwise specified in the Agreement, all notices or documentation required or provided
pursuant to this Agreement shall be in writing and shall be deemed duly given when received at the addresses
first set forth below via certified or registered fust class mail, return receipt requested,personal delivery or
electronic mail.
KING COUNTY GRANTEE
Project Manager-Karen May Joan Nelson
King County Solid Waste Division Solid Waste&Recycling Supervisor
201 S.Jackson St., Suite 701 25 West Main St
Seattle, WA 981,04 Auburn,WA 98001
206-477-5281 253-931-5103
karen.may@kingcounty.gob jenelsbn@aubtirnwa•gov
253-876-1900
19. INTERPRETATION. Every term and provision of this Agreement shall be construed simply-according to
its fair meaning and not strictly for or against either party.
20. ENTIRE AGREEMENT. This Agreement supersedes all prior agreements, proposals,representations,
negotiations, discussions, or letters,whether oral or ih writing,regarding the subject matter of this Agreement.
No change to this Agreement will be effective unless the change is in writing and signed by both parties.
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KING COUNTY: / GRANTEE:
.
PCSSignature Signature
7-
Pat D. McLaughlin,.Division Director vv rittaitt6
,4
King County Solid Waste Division Nancy Backus
For Dow Constantine,King County Executive Name(Please type or print)
Mayor
Title(Please typeor print)
City of Auburn
Company(Please type or print)
25 W Main St,Auburn, WA 98001
Address(Please type or print)
(1 * �7--/ 01- Iq-1
Date(Please type or print) Date(Please type or print)
91-6001228
Tax ID No. (IRS)
Business Legal Status:
Corporation
Sole Proprietorship _
Partnership_
Other:
Government
Approved as to Form:
OFFICE OF THE KING COUNTY
PROSECUTING ATTORNEY
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CPA 5861388
EXHIBIT A- Scope of Work.—Commercial Food Waste Outreach Program
City of Auburn
The goal of the City of Aubum's Commercial Food Waste Outreach Program is to increase
diversion of food waste from moderate to large food generating businesses in the city to local
composting facilities and/or organizations that will provide food for low income residents in
Auburn. The city will encourage them to enhance existing food waste prevention,donation or
composting programs or start a new program by offering to provide education and training about
best practices for waste prevention, composting food waste and/or donation of edible food
products. Businesses contacted will include, but not be limited to,the Auburn School District
kitchen departments, restaurants, food manufacturers and distributors, grocery stores and non-
profit food donation locations in the city.
Project Tasks
1. Baseline data collection:
A. Create a list of all businesses in Auburn that produce food waste by identified SIC
codes and their solid waste service levels through the local solid waste haulers, food
waste collection vendors (if any) and food donation organizations.
B. Compare current business listings and data to those businesses who participated in
Auburn's 2009-2010 Business Food Waste Project.
C. Create a tiered listing of businesses for initial outreach identified by quantity
generated(to be defined):.
i. Tier lA—large generators with food collection program
ii. Tier 1B—large generators without food collection program
iii. Tier 2A—moderate generators with food collection program
iv. Tier 2B—moderate generators without food collection program
v. Tier 3A—small generators with food collection program
vi. Tier 3B—small generators without food collection program
2. Develop an outreach strategy for each tier:
A. Contact businesses by phone,.a.site visit or media piece to identify businesses
interested in receiving assistance.
i. Create a "menu list"of outreach assistance available to businesses tailored to
the type of business (such as restaurants, fast food, distributor, school
kitchens, etc.)
ii. Upon contact, determine if additional assistance is needed for communication
such as for non-English speaking, ethnic, immigrant or businesses of color
sectors. If so, seek additional assistance possibly through employees on-site
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who may speak English, City of Auburn Community& Business
Development services and/or local community organizations for those sectors.
iii. Produce signage, flyers, posters, food donation "tool kit", food waste
prevention resource listings, and create staff training(which will be tailored
for each sector as requested/needed). The City will provide compostable and
recycle guidelines and signage in multiple languages to non-English speaking
business staff. Signage may include but is not limited to containers, and tips
and reminders. If possible,a translator from the community will be used to
communicate program opportunities.
B. Follow-up with businesses, that request assistance and schedule meeting date/time.
i. Provide walk through waste audit to determine food waste diversion
possibilities and identify support needed from appropriate menu listings. The
City will coordinate outreach with local food waste vendors and food donation
centers.
ii. Provide support as needed per menu listing.
iii. The City will periodically (at least once a month for 3 months, then once
every 3 months)check with each business to see how the program is working
and if any additional support is needed.
3. Data collection:
A. The City will record the number of businesses contacted each month.
B. The City will record the number of businesses who ask for assistance(either to start a
food waste program or enhance existing efforts) each month.
C. Tonnage data collection will be recorded monthly via hauler and vendor reports. For
each business requesting assistance, and noting data sources for each, the City will
record:
i. baseline pounds/tons of edible and/or non-edible food waste generated that
are currently being disposed and ending up landfilled
ii. pounds/tons of food waste diverted to
1. compost facilities
2. local donation centers
D. When possible,for each business requesting assistance, and noting data sources for
each,the City will record monthly cost savings resulting from businesses that
enhance existing or starting new food waste prevention, donation or composting
programs.
E. For each business requesting assistance,the City will record qualitative feedback to
document their experience and comments about enhancing existing or starting new
food waste prevention, donation or composting programs.
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F. The City will record the number of outreach pieces provided to businesses such as
postcards, flyers, guidelines, signage, etc.
G. The City will record thenumber of times each participating business is contacted or
visited, along with pertinent notes about the contact.
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CPA 5861388
EXHIBIT B - Work Plan Timeline
Prime Organization: City of Auburn Solid Waste&Recycling Division
Project Title: Commercial FoodWaste Outreach Program (2016-2018)
;Time frame Tasks and supporting activities Milestones and measurable Grant
deliverables (include pounds/tons budget
prevented or diverted) amount(to
nearest dollar)
2016—3rd Quarter Hire the Project Team Consultant & Staff Signed Service:Agreement $15,000.00
(August —
September) Meet with City to create outreach strategy and action Outreach Strategy and Action Plan
plan
Create business listings for outreach with service levels, List oftusinesses with service levels
program data and tonnage collection each month (if and program information, and if
available) possible, the tonnage collection each
month
Start design of outreach materials Draft outreach materials (postcards,
signage, etc:)
2016 —4th Quarter 3rd Quarter Reporting - Due October 31, 2016 Quarterly Report $14,990.00
(October —
December) Finish outreach materials Final copy of outreach materials
(postcards, signage, etc.)
Start outreach to businesses by November 1, 2016
Data collection on businesses: Recording the number businesses
contacted
Recording the number of outreach
pieces such as postcards, flyers,
guidelines, etc. delivered to business
Recording the number of businesses
who start a food waste program
Recording the pounds/tons of food
waste diverted by using service level
data from the local hauler or compost
facility, and when possible on-site
waste audit reporting
Number of pounds/tons of food
donated (ifrpossible)
Recording monthly cost savings
resulting from businesses that start a
food waste program
Recording qualitative feedback from
businesses that start a food waste
program.
Funding: King County Food Waste Grant 2016 Budget Total. $29,990.00
2017— 1st Quarter 2016 4th Quarter Reporting — Due January 31, 2017 Quarterly Report
(January— March)
Renew Project Team Consultant & Staff contract for
2017 Signed 1st Addendum for Service
Agreement
Meet with City to review outreach strategy and action
plan Outreach Strategy and Action Plan
Update business listings for outreach withservice
levels, program:data and tonnage collection each month List of businesses with service levels
(if available) and program information, and if
possible,the tonnage collection each
month
Review and update (if needed) design of outreach
media materials Media materials (postcards, signage,
etc.)
Data collection on businesses: Recording the number businesses
contacted
Recording the number of outreach
pieces such as postcards, flyers,
guidelines, etc. delivered to business
Recording the number of businesses
who start a food waste program
Recording the pounds/tons of food
waste diverted by using service level
data from the local hauler or compost
facility, and when•possible on-site
waste audit reporting
Number of pounds/tons of food
donated'(if possible)
Recording monthly cost savings
resulting from businesses that start a
•
food waste program
Recording qualitative feedback from
businesses thatstart a food waste
program.
2017-2nd Quarter 1m quarter reporting — Due April 30, 2017 Quarterly Report
(April,— June)
Finish outreach pieces (if needed) Final copy of pieces (postcards,
signage, etc.)
Continue outreach to local food product businesses
Data collection on businesses: Recording the number of businesses
contacted
Recording the number of outreach
pieces such as postcards, flyers,
guidelines, etc. delivered to business
Recording the number of businesses
who start a food waste program
Recording the pounds/tons of food
waste diverted by using service level
data from the local hauler or compost
facility, and when possible on-site
waste audit reporting.
Number of pounds/tons of food
donated (if possible)
Recording monthly cost savings
resulting from businesses that start a
food waste program
Recording,qualitative feedback from
businesses that start a food waste
program.
2017— 3rd Quarter 2nd Quarter reporting — Due July 31, 2017 Quarterly Report
(July— September)
Continue outreach to businesses
Data collection on businesses: Recording the number of businesses
contacted.
Recording the number of outreach
pieces such as postcards, flyers,
guidelines, etc. delivered to business
Recording the number of businesses
who start a food waste program:
Recording the pounds/tons of food
waste diverted.by using service level
data from the local hauler or compost
facility, and when possible on-site
waste audit reporting
Number of pounds/tons of food
donated (if possible)
Recording monthly cost•savings
resulting from businesses that start a
food waste.program
Recording qualitative feedback from
businesses that start a food waste
program.
2017 4th Quarter 3rd Quarter — Due October 31, 2017 Quarterly Report
(October—
December) Review outreach strategy and make any necessary Same as 2017 3"' Quarter
changes. Continue outreach businesses
Data collection on businesses: Recording the number businesses
contacted
Recording the number of outreach
pieces such as postcards, flyers,
guidelines; etc. delivered to business
'Recordingthe number of,businesses
who start a food waste.program
Recording the'pounds/tons of food
waste diverted by using service level
data from the local hauler or compost
facility, and when possible on-site
waste audit reporting
Number of'pounds/tons of food
donated (if possible)
Recording monthly cost:savings
resulting from businesses that start a
foodwaste program
Recording qualitative feedback from
businesses that starta food waste
program.
2018 — 1st Quarter 2017 4th Quarter Final Reporting — Due April 30, 2017 Quarterly Report
(January— March)
Renew Project Team Consultant& Staff contract for Signed 2"d Addendum for Service
2018 Agreement
Meet with City to review outreach strategy and final Outreach Strategy and Action Plan
action plan
Update business listings for outreach with service List of businesses with service levels
levels, program data and tonnage collection each month and program information, and if
(if available) possible, the tonnage collection each
month
Review and update (if needed) design of outreach Media materials (postcards, signage,
media materials etc.)
Recording the number businesses
Data collection on businesses: contacted
Recording the number of outreach
pieces such as postcards, flyers,
guidelines, etc. delivered to business
Recording the number of businesses
who start a food waste program
Recording the pounds/tons:of food
waste diverted by using service level
data from the:local hauler or compost
facility, and when possible on-site
waste audit reporting
Number of pounds/tons of food
donated (if possible)
Recording monthly cost savings
•resultin9 from businesses thatstart a
food waste program
Recording qualitative feedback from
businesses that start a food waste
program:
2018—2nd Quarter 1st quarter reporting — Due April 30, 2018 Quarterly Report
(April— June)
Continue outreach to businesses. Recording the number of businesses
contacted
Recording the numberof outreach
pieces such as postcards, flyers,
guidelines, etc. delivered to business.
Recording the number of businesses
who start a food waste program
Data collection on businesses: Recording the pounds/tons of food
waste diverted by using service level
data. from the local hauler or
compost facility, and when possible
on-site waste audit reporting
Number of pounds/tons of food
donated (if possible)
Recordingmonthly cost savings
Final Reporting — Due July 13, 2018 resulting frombusinesses that start a
food waste:program.
Recordingqualitativefeedback from
businesses that start a food waste
program.
Final Report.
Funding for2017-2018 from King County WRR
Grant: $29,990. Total Project$59;000
TOTAL GRANT BUDGET: $29,990.00
TOTAL:.
•
Project Budget - Exhibit C •
Prime Organization: City of AuburiSolid Waste&Recycling'OMkion Project Title: Commercial Food Waste Outreach Program
Instructions:
Expenses incurred prior to grant awards are not eligible for funding. Insert additional rows as needed. Please round to the nearest dollar,except for the fullyburdened hourly rate,which can be
entered as dollars and cents.Where applicable,make entries in yellow boxes.Neither a cash match nor expenses provided in-kind are required to receive grant but they will be looked on favorably
in proposal evaluation.
Definitions:
%Cash Match:the percentage,if any,that would be the responsibility of the grant recipient
Total Cash Match:the calculated amount of the cash match,based on the cash match percentage,which is the portion of the line item Total that would be the responsibility of the grant recipient
Fully burdened hourly rate:hourly rate,including fringe benefits,but excluding overhead and pruft,which will be used to calculate the reimbursement amount for individuals that comprise project
personnel
In-kind amount:the dollar value of goods,commodi0es or services relevant to line item provided that would be the responsibility of the Prime Organization
Prime Organization:The organization/business that wouldbe responsible for the project and whose representative would sign the grant contract
Other Proiect Team Members(Subcontractors):Organizations/businesses that are formally part of the proposing team,led by the Prime Organization
Other Contractual:Entities that the Prime Organization or Other Project Team Memberswould contract with to carry out parts of the,project
Amount to be paid by grant funds:amount expected to reimbursed to the Prime Organization by King County
NA:not applicable
Amount to
%Cash Total Cash be paid
Match, Match, with grant Total
If any If any' funds Project
PERSONNEL FOR PRIME ORGANIZATION
Fully Number of
burdened hours on
Name Job title Employer .hourly rate project Total
Joan Nelson Solid Waste Supervisor City of Auburn 50 ' $0 0% $0 $0 $0
•
Solid.Waste Customer Care
Kathleen,Edman Specialist - City of Auburn 1560 $0 0% $0 $0 SO
• SO SO $0 $O
PERSONNEL FOR OTHER PROJECT TEAMMEMBERS(SUBCONTRACTORS) $0 •
Fully Number of
burdened hours on
Name Job title Employer hourly rate project Total
Kim:Ducote' Principal Resource.Stewards,LLC i$ 85.00 612 $52,020 50% $26,010 $26,010 $52,020
Lynne.MacMillian-Stephans Outreach Staff ResourcelStewards,LLC: 1 55.00 ' S0 $0 NA $0
Melissa Kenn Outreach Staff Resource Stewards,LLC -$ 55.00 '50. s0 NA Si
All Personael:Subtotals ; $26;0101 $26,010 $52,0201
IEOUIPMENTANDOTHER CAPITAL PURCHASES 'I
Description
IMPORTANT:This grant will not pay equipment or other-capital purchases,other that software specifically designed to reduce commercially
generated food waste.List here these types of expenses that are-requiredto cavy out the,project.These expenses would be the responsibility In-kind
of the Prime Organization.-In any,list in the in-kind column. • amount, Total
• :if any Project
$0
$0
$0
Equipment and Other Capital;Purchases
Subtotals. $0 . $0
SUPPLIES
Amount to be In-kind
•
paid wlth.grant amount, Total
Description funds If any Project
Product of outreach materials such as,flyers,.posters,signage,postcards,guidelines;training.materials. $3;980 $3,000 $6,980
$0
$0
$o
ISupplies{Subtotaii•. .. •$3,980! ' ..„49400 46,980
OTHER-(traveilniilleage:at$.541miie,printingldupiication,etc.) - Amount to be • in-kind
paid with grant • amount, Total
Description funds if any Project
NA NA $0
NA NA_ $0'
! ! :NA NA $0i
NA NA $0'
IOthelSubtotals-.- . I : s$Oi
Totjl;ProjeefPart 1. „I.` "'559;000
... _..
OTHER CONTRACTUAL
Amount to
Number of be paid In-kind Total
!Number of staff hours on with grant amount, amount of
Name of firm or other entity Address and Website Description of services on this project.this project funds if any contract
$0
$0
$0
• $0
Othercontractual
Sultptals . • - Eo :sol - 40
7, otaliProject NAIL. t
tots looms: - - _w... ...___ I_.. .43400
Total!Caih!Matary' ,. .. .. .;II::: :ata
'Total to be.Pald by:grantr c... $29,9901
Project Total Budget(Part I. + Partll.) I $59,000
Budget Narrative:Please add any notes to.help explainthe information presented onthe worksheet above. � I
City will need'$29,990 for Consultant&supplies at the startof the 2016 contract.The balance.of$29.010 will be funded 100%by 2017-2018 King County WRR Grant.
E*chibit D
Department of Labor& Industries SELF-INSURED EMPLOYER
Self Insurance Section CERTIFICATE OF EXCESS INSURANCE
P.O. Box 44891
Olympia, WA 98504-4891
It is necessary to complete this form If your firm elects to reinsure Its workers'compensation liability. Please have your Insurance
provider assist you in properly Completing this form. This information Is required In accordance with RCW 51.14 020(6)and WAC 29645-
Official Use Only UBI Account ID
Self-Insurer: City of Auburn
Name/Address of Excess Insurer: Midwest Employers Casualty Company
14755 North Outer Forty Drive, Suite 300
Chesterfield, Missouri 63017
Policy Number: EWC008921
New Policy
_ _ X Policy Renewal (Old Policy Number, if changed)
Change to Policy
_ Cancellation of Policy(Effective Date of Cancellation)
Reinstatement of Policy
Policy Period: 01/01/2016 to 01/01/2017
•
••
Type of Policy: Specific: Retention:. $500,000
Maximum Liability of Excess Insurer: STATUTORY
Aggregate: Retention: N/A
Maximum Liability of Excess Insurer: N/A
This policy contains the following endorsements:.
X This policy is not intended to provide for the payment of any costs,benefits or compensation
Yes No which the self-insured employer may be obligated to pay pursuant to the provisions of Title 51
RCW,in excess of 80%of any such liabilities,as required by RCW 51.14 020(5).
X It is further understood that this excess insurance company and Its personnel do not
Yes No participate in the administration of the responsibilities of the self-insured under Title 51 RCW.
Date: 12/23/2015 By:
Excess Insurer: Midwest Employers Casualty Company
F207-095-000 self-insured employer cert.of excess insurance 1-89 Official Use Only
LINUS LOTUS
Date.certificate issued: 12/23/2015
WA clues ; • •
Insurance Authority
P.O. Box 88030
Tukwila, WA 98138
• Mow:u: 206-575-6046
February 17, 2016 Fax. 206-575-7426
King County
Procurement and Payables Section
Chinook Building, 3rd Floor, CNK-ES-0340
401 Fifth Avenue
Seattle, WA 98104
RE: City of Auburn
RFP 1023-.16-VLN Food Waste Incentives Non-Residential Target
Evidence of Coverage
The City of Auburn is a member of the Washington Cities Insurance Authority (WCIA),
which is a self-insured pool of over 160 public entities in the State of Washington.
WCIA has at least$1 million per occurrence combined single limit of liability coverage
with a$2 millionaggregate limit in the event an incident occurs that is deemed to be
attributed to the negligence of the member. Liability coverage includes general liability,
automobile liability, stop-gap,excess liability and professional liability.
WCIA was created by an interlocal agreement among public entities and liability is self-
funded by the membership. As there is no insurance policy involved and WCIA is not an
insurance company, your organization cannot be named as an additional insured.
Sincerely,
Eric B. Larson
Deputy Director
cc: Rob Roscoe
Kathleen Edman
Exhibit H L.4 Department
eparttmBaird Exectiveserdaaa
Cld of 116
King County Consultant Disclosure Baird o Ava.,aulte 116
&ado206.26,WA 98104
206404861 Fax 2063004310
iTY Relay 711
King County Coe d.a hlae®ke8 o nry.BOY
Please read carefully. No payment will be made to the Consultant Date Received
until this form has been filed with the Contract and with the King For Board of Audit Dale
Ethics use only Date Closed
County Board of Ethics
Pursuant to King County Code(K.C.C.)3.04.120, each consultant entering into a contract to provide professional or
technical services to the county costing in excess of the amount specified in K.C.C. 4.16.095 shall complete and file this
disclosure form with the King County Board of Ethics and the County Executive. Use additional pages, If necessary.
Submit two completed forms: file one with the Board of Ethics, Mail Stop CNK-ES-0215, 401 Fifth Avenue, Suite 215,
Seattle, WA 98104,and the other with the contract with the Finance and Business Operations Division, Procurement and
Contract Services Section, Mail Stop CNK-ES-0340, 401 Fifth Avenue, Suite 340, Seattle,WA 98104.
Unless otherwise required on this form,the information disclosed shall cover the period of 24 months before and
including the date of filing of this sworn statement. If the Information reported.on this form should change, the consultant
is required to submit an amended form.
For purposes of this discicsilre form, "consultant" means a person (e.g., individual, partnership, association, corporation,
firm, institution or other entity as defined In K.C.C. 3.04.017)who by experience,training and education has established a
reputation or ability to provide professional or technical services, as defined in K.C.C.4.16.010, on a discrete,
nonrecurring basis over a limited and pre-established term at an Independent contractor to the County.
Please type or print all Information; except required signature.
Incomplete forms will be returned.
Today's Date June 15,.2016
Contract Nurnber 5861388 Amount of Contract $29,990.00
Consultant's Name City of Auburn Solid Waste Division
•
Address 25 West Maln.Street Phone Number +1 (253) 931-5103
City Auburn State Washington ZIP Code 98001
Effective Date of Contract 8-1-16 Expiration Date of Contract 7-31-18
Type of Services Contracted Commercial Food Waste.Reduction Outreach & Education
Contracting County Dept.King County Division Solid.Waste Division
County Contact Person Karen May
Contact Work Phone +1 (206)_477-5281 Mail Stop Karen,May@KingCounty.gov
0652(Rev. 112013) Consultant Disclosure-Page 1 of 3
1. List the name of any former county employee who Is or will be working for the consultant on this contract
whose employment with the county ended within two years from the signing of this form.Attach a separate sheet
If necessary.
If none, check this box )5Z
Name of Former Employee
Former County Department
Date Terminated/Ended
2. List the name of any former county employee who has a financial or beneficial Interest In this contract whose
employment with the county ended within two years from the signing of this form.Attach a separate sheet If
necessary.
if none, check this bbx j!
Name of Former Employee
Former County Department
Date Terminated/Ended
3. List any office or directorship In the consultant held by any county employee or member of his or her
immediate family.Attach a separate sheet if necessary.
If none, check this box (X
Office/Directorship
•
Name
Relationship to Employee
4. Indicate any financial Interest In the consultant held or received by any county employee or any member of his
or her Immediate family.Attach a separate sheet If necessary.
If none, check this box fx
Name
Relationship to Employee
Percentage of stock or other form of interest in the consultant, if more than 5% (indicate percentage of stock or other
interest, amount/value and describe)
Receipt of compensation, gift, or thing of value from the consultant(indicate amount/value and describe)
0652(Rev. 112013) Consultant Disclosure-Page 2 of 3
5. List all contracts between the consultant and the county in the five years immediately preceding the presently
•contemplated contract.Attach a separate sheet If necessary.
If none, check this box Fe _
Contract No. Type of Service Provided Ambunt Paid to Consultant Duration(From-To) County Department and Division
6. List any position(s)on any county board or commission,whether salaried or unsalaried, held by any officer or
director of the consultant in the five years immediately preceding the presently contemplated contract.
If none, check this.box r
Officer/Director Name
Position
Name of County Board or Commission -
7. Is there any other information known to the consultant about any interest or relationship between any county
employee, including any member of his or her immediate family and the consultant other than disclosed above?
if so, please explain.
If none, check this box r
Declaration
I, Joan Nelson _ (print.name), declare under penalty of perjury under the laws
of the State of Washington that the foregoing is true, complete, and correct.
Signature a Title Solid Waste Supervisor
Signed this is dayofJune (month)„2016
at Auburn (city)Washington (state)
•
Alternate Formats Available
206-296-1586 TTY Relay 711
0652(Rev. 1/2013) Consultant Disclosure-Page 3 of 3
�-� -�-_'~-��-- ' /
' `
Roquemtfur� nv/�be,�and` ;!�Gi/etn kingtoUnty..
KING COUNTY Certification �. ' � � a�not zo/�m
SUBSTITUTE W-9 '� - �` � �- ���
Nudhe (oa Sbovxnoh |nvok:e) � |
BuminemeTvoe
.0 Association C-Corporation 8-Cn. 0Oisegarded Entity
Fl.Division Government Individual
0 Limited.Liability Company: Enter tax classification(C=C-Corporation,5=5-Corporation,PPartnership .
�
�lNon Profit Partnership [] Sole Proprietor �� |rusxEaro/e
Business Registration lnforrtiatlon |
Enter where you are registered to do business and the corresponding State Registration Number
state: Washington •Registration Number: 171-000-010
Purchasing Location Information
Physical Address
25VVMain Street
City State1 and Zip
Auburn, DV49AOOj
Remittance-Information
Remit Address (if different than above)
CitV State! and Zip
Tax Reporting Name and Tax IdentifiCatio.n Number or Social Security NUmbee
Enter your Tax reporting Moh`oandddd The Tax|dentifivoUmatch thenahv»
g�unonthe"T�tRupu�ng �Name'
�line. For individuals, this is your social security number(SSN).
Tax Reporting Name
City Of Auburn •
Tax Reporting.Address
25 W Main Street
Tax Repelling.City, State and Zip
Auburn, WA98001
Tax |dehtificakinnNumbor, Emp|nyer|dontificatinnkbhjbcrbr-Scioia) SecurityNvnoboc
9 l 6 V 8 l J 2 8
Under pehaiës Of perjury, I certify that:
1. Thenvmbecnhnwnon1hinfnnninmycornectLaxren0rtingnameandiVork0ua|ionnumbec
2. | amaU.S.. U.S. unineaaFntKy�
U.S.~� `^--`` ''— �� id d
3' | pm�notau�eutobackup wkhho�in8due tnfailure to,opu� interest and dividend income.
4. I am-exempt from FATCA reporting.
Ifyou are not a U.S. citizen, US person Or U.S. Business Entity, you must cross
t item 2 above. You will n to providoCounty W9 form as-well as a copy of your W-8.
Sign Here?. • �
Print Name of Si9her oan Nelson Date Signed 4/7/16
Version: 2 King County Substitute w Dated 2/23/2015