HomeMy WebLinkAbout11-14-2016 CITY COUNCIL STUDY SESSIONCity Council Study Session
November 14, 2016 - 5:30 PM
City Hall Annex - 1 East Main Street
AGENDA
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I. CALL TO ORDER
A. Roll Call
II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Valley Communication Annual Report (10 Minute Presentation)
Executive Director Lora Ueland
B. Resolution No. 5252 (10 Minute Presentation)* (Faber)
Presentation from the Auburn Symphony Orchestra regarding the 2015-16 and
2016-17 performing art seasons and inclusion of the 2017 draft contract related
to operating support for the Auburn Symphony Orchestra.
C. Ordinance No. 6621 (5 Minute Presentation)* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, adopting
the 2017-2018 Biennial Budget for the City of Auburn, Washington
D. Ordinance No. 6628 (5 Minute Presentation)* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, establishing
the levy for regular property taxes by the City of Auburn for collection in 2017 for
general City operational purposes in the amount of $20,962,812.00
E. Ordinance No. 6629 (5 Minute Presentation)* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6533, the 2015-2016 Biennial Budget Ordinance, as amended by
Ordinance No. 6558, Ordinance No. 6563, Ordinance No. 6570, Ordinance No.
6571, Ordinance No. 6580, Ordinance No. 6592, and Ordinance No. 6608,
authorizing amendment to the City of Auburn 2015-2016 Budget as set forth in
Schedule “A” and Schedule “B”
F. Gambling Tax Overview (5 Minute Presentation)* (Coleman)
G. Innovation & Technology Strategic Initiative Update (5 Minute
Presentation)* (Haugan)
Council Strategic Goal # 2: Digital Parity
H. Engineering Design Standards (20 Minute Presentation)* (Snyder)
Page 1 of 52
I. City Council Organization Committee/Study Session Hybrid
J. City Council Travel Budget
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 52
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5252 (10 Minute Presentation)
Date:
September 29, 2016
Department:
Parks/Art and Recreation
Attachments:
Annual Report
Budget Impact:
$0
Administrative Recommendation:
City Council approve Resolution # 5252
Background Summary:
The City of Auburn has supported the Auburn Symphony Orchestra for the past
several years to assist in promoting and marketing Auburn as a destination for arts
and events that in turn contribute to the economy. Performing art programs serve as
an economic driver and the activities of the Auburn Symphony Orchestra assists in
attracting visitors to Auburn. For 2017, it is proposed that the City enters into one
contract with a specific scope of services that outlines sponsorship services,
marketing, outreach and audience building, and organization efforts that assist in
showcasing Auburn as a destination for arts and events.
Reviewed by Council Committees:
Councilmember: Staff:Faber
Meeting Date:November 14, 2016 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 3 of 52
Annual Report:
Fiscal year and Season July 2015 – June 2016
Overview
Over the course of the 2015-2016 season, the Auburn Symphony Orchestra (ASO) worked to continue to
engage, enrich, and inspire our community through artistically vibrant performances while upholding
the highest artistic and professional standards.
• Our major events and productions this year consisted of four full symphony programs, four
chamber concerts (including one outreach concert in Kent), and three summer outdoor concerts
(see Events). While we worked to strengthen our connections within the community, including
the Auburn School District, Trek Apartments, and the Chamber of Commerce, and helped to
support community events, we did not have the capacity this year to host booths at community
event as we had hoped. In our planning for our next season, we are making these events a
priority.
• We continue to offer student tickets for $10, and to extend that offer to families of music
students in Auburn middle and high schools (see Ticketing). Through our partnership with the
Superintendent of Auburn Schools, we will be offering educational events to 1st and 2nd grade
students and their families throughout the 2016-2017 season.
• Our annual fundraiser in May at Meridian Valley Country Club was quite successful.
Generously sponsored by Boeing, Timberland Bank, Segale Properties, and Councilman Bill
Peloza, over 140 people attended, including three city council members and their spouses. We
had a goal of generating $25,000 in revenue, which we met, and raised an additional $16,000 in
individual donations related to the gala. Featuring Principal Cellist Brian Wharton and three
young student cellists from Auburn, the guests were treated to fine musical selections and the
thoughts of our speaker for the evening, Executive Director of 4 Culture, Jim Kelly.
• To strengthen communication with city councilmembers and arts commission members we
have recently added all their email addresses to our list. City councilmembers and spouses were
invited as our guests to the January 31 concert, A World-Premiere Tribute to Auburn and the
celebration following at Messiah Lutheran Church. Puyallup native Daniel Ott composed a new
work for the Auburn Symphony which was totally funded by the Seattle Commissioning Club.
DI.B Page 4 of 52
Ticketing
Discounted Tickets – local music students and families
Date Concert Tickets Sold
7/9/15 Celebrating America 26
7/23/2015 Magical Strings 9
8/6/2015 Cellists of Auburn Symphony Orchestra 36
10/11/2015 A Spirited Return to the PAC 33
11/20/2015 Impressions of Italy 1
11/22/2015 Impressions of Italy 10
12/8/2016 Home for the Holidays 27
1/30/2016 A World Premiere-Tribute to Auburn 12
1/31/2016 A World Premiere-Tribute to Auburn 13
3/13/2016 Celebrating 10 Years of Chamber Music 20
4/3/2016 Baroque Festival 5
4/30/2016 Symphonic Legends 15
5/1/2016 Symphonic Legends 34
Auburn Symphony Orchestra attendees to the 2015-2016 season by location and percentages
Zip code % Actual
Zip Code
Person
Count Ticket Count
Percentage of
Attendees Percentage of Tickets
98092 140 671 21.28% 24.79%
Not available 81 238 12.31% 8.79%
98002 66 315 10.03% 11.64%
98042 31 129 4.71% 4.77%
98391 30 115 4.56% 4.25%
98001 27 104 4.10% 3.84%
98023 18 65 2.74% 2.40%
98022 17 99 2.58% 3.66%
98030 14 92 2.13% 3.40%
98198 12 84 1.82% 3.10%
98038 11 33 1.67% 1.22%
98058 11 27 1.67% 1.00%
98031 10 59 1.52% 2.18%
98003 9 28 1.37% 1.03%
98390 8 24 1.22% 0.89%
98032 7 25 1.06% 0.92%
98071 7 38 1.06% 1.40%
Various Zip Codes* 159 561 24.16% 20.72%
Total: 658 2,707
*Each of the various zip codes account for a fraction of the audience members.
DI.B Page 5 of 52
Marketing
Press Release example attached
Press Coverage
Date Publication Notes
7/5/2015 Sun Break Article about Sunsets at Mary Olson Farm concert
series
7/21/2015 Every Life is a Memoir blog Article about Sunsets opening concert
9/20/2015 Kent Reporter Article about opening concert at PAC
10/5/2016 The Seattle Times Article about Brittany Boulding, concertmaster
10/16/2016 Auburn Reporter Article about retirement of Stewart Kershaw
10/30/2015 Kent Reporter Concert Preview about Impressions of Italy
1/4/2016 Kent Reporter Concert Preview about A World Premiere- Tribute to
Auburn
6/16/2016 Kent Reporter Series Preview featuring 2016-2017 MOF concerts
Ongoing King FM NW Focus Season
Showcase
Radio coverage of upcoming concerts
Advertising
Date Publication Notes
Per Concert/quarterly Auburn Reporter Concert Promo – Print Ad
Per Concert/quarterly Kent Reporter Concert Promo – Print Ad
Per Concert/quarterly Federal Way Mirror Concert Promo – Print Ad
Per Concert/quarterly Enumclaw/Bonney Lake
Courier Herald
Concert Promo – Print Ad
Per Concert/quarterly Covington/Maple Valley/Black
Diamond Reporter
Concert Promo – Print Ad
Monthly Lake Tapps Living Concert Promo – Print Ad
Per Concert/quarterly Auburn Magazine Concert Promo – Print Ad
Per Concert/quarterly 98.1 Classical King FM Concert Promo – Radio Spots
Per Concert/quarterly Banner on Auburn Way Concert Promo – Visual over
Auburn Way near entrance to
Hwy. 18
Per Concert/quarterly Banner in office window Concert Promo – “Next
Performance” listed on Auburn
Way and Main St
Print Collateral
Date Description and Quantity Notes
October, December, February,
April
400 Posters Distributed within Seattle,
South King County, and Tacoma
Per Concert 2,400 post cards Mailed to internal lists
October 50 renewal reminders Sent to lapsed subscribers
December 2,400 annual fund letters Mailed to internal lists
DI.B Page 6 of 52
April 2,400 newsletters Mailed to internal lists
June 2,400 season brochures Mailed to internal lists
Electronic Promotions
Date Publication Notes
Per Concert Live Music Project Online Calendar
Inclusion in Eblasts to their
constituents
Per Concert Mail Chimp Eblasts to email list of 1,854
Per Concert Facebook Events and other posts
Per Concert Twitter Event information
Events
Title Date Musicians Attendance Location
2015-2016 Symphony Concerts
A Spirited Return to the
PAC
10/11/2015 70 629 Auburn Performing Arts
Center
Home for the Holidays;
Nutcracker, Messiah, and
More
12/8/2015 58
+50
choristers
522 Auburn Performing Arts
Center
A World Premiere: Tribute
to Auburn
1/30/2016
1/31/2016
66 574 Auburn Performing Arts
Center
Symphonic Legends 4/30/2016
5/1/2016
63 508 Auburn Performing Arts
Center
2015-2016 Pre-Concert Lecture
A Spirited Return to the
PAC
10/11/2015 2 spkrs. +
slides
150 Auburn Performing Arts
Center
A World Premiere: Tribute
to Auburn
1/30/2016
1/31/2016
2 spkrs. +
slides
225 Auburn Performing Arts
Center
Symphonic Legends 4/30/2016
5/1/2016
2 spkrs. +
slides
210 Auburn Performing Arts
Center
2015-2016 Chamber Concerts
Impressions of Italy 11/20/2015 6 65 First Christian Church, Kent
Impressions of Italy 11/22/2016 6 116 St. Matthew Episcopal Church
Celebrating 10 Years of
Chamber Music
3/13/2016 4 125 St. Matthew Episcopal Church
Baroque Festival 4/3/2016 5 136 St. Matthew Episcopal Church
2015-2016 Sunsets at Mary Olson Farm
Celebrating America 7/9/2015 8 185 Mary Olson Farm
Magical Strings 7/23/2015 4 124 Mary Olson Farm
Cellists of Auburn
Symphony Orchestra
8/6/2016
8
160
Mary Olson Farm
DI.B Page 7 of 52
2015-2016 Other Community Outreach
Emergency Room
Groundbreaking
9/29/2015 3 100 MultiCare Auburn Hospital
Cello Concerto April 2016 1 25 Wesley Homes Lea Hill
Chamber of Commerce
Dinner performance
4/21/2016 3 200 Muckleshoot Casino
Sponsoring Chamber
Luncheon
January
2016
50 Truitt Building
Featured as a Spotlight
organization
June 2016 Auburn Chamber of
Commerce Online Newsletter
Promoting concert with
local service organizations
January
2016
Includes Chamber, Rotary,
and Kiwanis
Contributing to local
fundraisers with ticket and
CD donations
Ongoing Various
DI.B Page 8 of 52
5:13 PM
10/10/16
Accrual Basis
AUBURN SYMPHONY ASSOCIATION
Profit & Loss
July 2015 through June 2016
Page 1 of 3
Jul '15 - Jun 16
Ordinary Income/Expense
Income
Board Giving 10,550.00
Sustaining Fund 12,500.00
Merchandise Sales 2,388.00
Government Grants 85,250.00
Corporate Contributions 1,160.00
Corporate Gift Matching 2,443.36
Individual Donations 52,317.67
Foundation Grants 5,000.00
Ticket Sales - Concerts 55,835.03
Ticket Sales - Chamber 11,517.00
Fundraisers
Gala
Sponsorships 5,500.00
Raffle 2,166.44
Tickets 9,380.00
Auction 8,507.00
Total Gala 25,553.44
Receptions 755.00
Concessions 1,461.00
Total Fundraisers 27,769.44
Program Advertising 13,837.50
Outreach Services
Community 375.00
Outreach Services - Other 510.00
Total Outreach Services 885.00
Bank/Investment Interest 49.14
Total Income 281,502.14
Gross Profit 281,502.14
Expense
Compensation - Staff 35,145.00
Administration Expense
Board Expenses 414.20
Advertising 329.00
Bank Charges/Adjustments 4,685.75
Dues and Subscriptions 529.00
Insurance 2,170.00
Licenses and Permits 866.36
Office Rent 8,382.00
Office Supplies 1,679.08
Postage 2,492.64
Printing 8,059.15
DI.B Page 9 of 52
5:13 PM
10/10/16
Accrual Basis
AUBURN SYMPHONY ASSOCIATION
Profit & Loss
July 2015 through June 2016
Page 2 of 3
Jul '15 - Jun 16
Professional Fees 1,236.25
Telephone 1,324.14
Total Administration Expense 32,167.57
Concert Expense
Travel 692.97
Broadcast Fees 840.00
Receptions (Concert)100.00
Concession Costs 1,031.13
Advertising 9,782.78 City Contract
Postage 820.17 City Contract
Printing 4,063.41 City Contract
Facility Rent 11,421.50
Music Rental 494.26
Musician Meals & Flowers 1,377.41
Recording 3,069.49
Total Concert Expense 33,693.12
Chamber Expense
Advertising 814.25 City Contract
Postage 1,219.06 City Contract
Printing 1,227.37 City Contract
Facility Rental 4,829.38
Total Chamber Expense 8,090.06
Compact Disc
CD Production 750.50
Total Compact Disc 750.50
Compensation
xMusician's Salary - Gala 280.00
xMusician's Salary - Concert 170,754.00 City Contract ($43,297.96)
xMusician's Salary-Chamber 15,775.00 City Contract ($13,775)
xMusician's Salary-Education 510.00
Total Compensation 187,319.00
Fund Raising Expenses
Merchandise purchases 296.10
Gala Event 7,248.78
Receptions 2,442.25
Total Fund Raising Expenses 9,987.13
Total Expense 307,152.38
DI.B Page 10 of 52
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6621 (5 Minute Presentation)
Date:
November 7, 2016
Department:
Finance
Attachments:
Ordinance No. 6621
Budget Impact:
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6621, establishing the City's
budget for 2017-2018.
Background Summary:
Budget Process: In April, the City began the process of developing the budget for the
2017-2018 biennium. This included budget workshops as follows:
- June 22: Fund and budget process overview (workshop #1)
- August 16: General, Proprietary, Capital and Special Revenue Funds (workshop
#2)
- August 23: General, Proprietary, Capital and Special Revenue Funds (workshop
#3)
- August 30: General, Proprietary, Capital and Special Revenue Funds (workshop
#4)
During these presentations and workshops, Council provided policy guidance to the
administration. These included clarifying 2015-2016 accomplishments and expanding
upon 2017-2018 goals and objectives.
2017-2018 Preliminary Budget: A copy of the 2017-2018 Preliminary Budget was filed
with the City Clerk, distributed to Council, and made available to the public on October
17, 2016.
Ordinance No. 6621: Council’s approval of Ordinance No. 6621 will establish the
City’s 2017-2018 biennial budget. As the budget has been reviewed by Council during
the budget workshops, adoption of Ordinance No. 6621 is scheduled as follows:
- October 17: First public hearing.
- November 7: Second public hearing
- November 21: Council adoption.
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 11 of 52
Staff recommends Council approval of Ordinance No. 6621.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:November 14, 2016 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 12 of 52
-------------------------
Ordinance No. 6621
November 8, 2016
Page 1 of 5
ORDINANCE NO. 6 6 2 1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2017-2018
BIENNIAL BUDGET FOR THE CITY OF AUBURN,
WASHINGTON
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. That pursuant to the provisions of Chapter 35A.34, the Mayor
of the City of Auburn has heretofore duly completed and placed on file with the City
Clerk of the City of Auburn a preliminary biennial budget for 2017-2018, and that
notice was thereupon duly published, as required by law, stating that the Mayor had
completed and placed on file such preliminary budget and a copy would be
furnished to any taxpayer who would call therefore at the office of the City Clerk,
and that the City Council of the City of Auburn would meet on November 21, 2016
at 7:00 p.m. for the purpose of fixing the budget and any taxpayer might appear at
such time and be heard for or against any part of such budget, and designated the
place of such meetings as the Auburn Community and Events Center, 910 9th
Street SE, Auburn, Washington; That the Mayor of the City of Auburn duly provided
a suitable number of copies of such detailed preliminary budget to meet the
reasonable demands of taxpayers therefore; That the Mayor and the City Council of
the City of Auburn met at the time designated in said notice in the Auburn
Community and Events Center, 910 9th Street SE, Auburn, Washington on
November 21 at 7:00 p.m.; That any and all taxpayers of the City of Auburn were
given full opportunity to be heard for or against such budget; That the City Council
has conducted public hearings on October 17, 2016, November 7, 2016, and
DI.C Page 13 of 52
-------------------------
Ordinance No. 6621
November 8, 2016
Page 2 of 5
November 21, 2016 to consider this preliminary budget; That at said meetings said
budget was considered; and that, at the meeting held by the City Council on the
21st day of November 2016 the City Council considered modifications of said
budget and thereafter approved the 2017-2018 biennial budget for the City of
Auburn as herein adopted by this Ordinance as shown on Schedule A.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder
of this ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
DI.C Page 14 of 52
-------------------------
Ordinance No. 6621
November 8, 2016
Page 3 of 5
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.C Page 15 of 52
-------------------------
Ordinance No. 6621
November 8, 2016
Page 4 of 5
Schedule A
Beginning 2017 2017 Ending
Fund Balance Resources Expenditures Fund Balance
$16,191,731 $65,919,560 $69,487,982 $12,623,309
Arterial Street 1,632,556 2,539,076 2,794,818 1,376,814
Local Street 1,401,882 1,909,100 2,417,839 893,143
Hotel/Motel Tax 84,044 110,400 110,400 84,044
Arterial Street Preservation 1,378,878 3,755,600 4,768,470 366,008
Drug Forfeiture 357,897 87,100 251,016 193,981
Housing & Community Development 54,905 710,000 712,450 52,455
Recreational Trails 49,658 7,340 - 56,998
Business Improvement Area 48,516 55,200 55,000 48,716
Cumulative Reserve 7,546,199 20,500 200,000 7,366,699
Mitigation Fees 4,274,362 1,520,200 1,365,081 4,429,481
1998 Library Bond - 283,850 283,850 -
City Hall Annex 2010 A&B Bond - 1,683,192 1,683,192 -
Local Revitalization 2010 C&D Bond - 589,071 589,071 -
LID #350 11,706 7,499 7,246 11,959
Golf / Cemetery 2016 Refunding - 554,393 554,393 -
SCORE 2009 A&B Bond - 2,033,474 2,033,474 -
Municipal Park Construction 453,426 2,186,796 2,358,106 282,116
Capital Improvements 7,347,302 3,172,114 2,722,117 7,797,299
Local Revitalization 325,651 600 326,251 -
Water 4,641,113 22,153,450 21,172,517 5,622,046
Sewer 9,518,732 9,695,290 10,158,093 9,055,929
Sewer Metro 2,374,705 17,238,490 17,294,700 2,318,495
Storm Drainage 13,319,582 11,218,627 12,414,086 12,124,123
Solid Waste 3,849,877 14,912,500 14,528,476 4,233,901
Airport 346,975 1,129,967 1,041,034 435,908
Cemetery 434,887 1,128,300 1,161,977 401,210
Insurance 1,312,689 1,500 229,980 1,084,209
Workers' Compensation 787,022 1,056,900 850,777 993,145
Facilities 1,330,105 3,462,500 3,507,030 1,285,575
Innovation and Technology 1,992,399 6,184,022 6,661,610 1,514,811
Equipment Rental 3,634,008 4,792,733 4,566,369 3,860,372 FIDUCIARY FUNDSFire Pension 2,417,899 84,000 177,717 2,324,182 PERMANENT FUNDSCemetery Endowment Care 1,720,479 37,800 - 1,758,279
$88,839,185 $180,241,144 $186,485,122 $82,595,207
GENERAL FUND
2017 BUDGET SUMMARY - ALL FUNDS
Fund
SPECIAL REVENUE FUNDSDEBT SERVICEFUNDSCAPITAL PROJECTSENTERPRISE FUNDSINTERNALSERVICE FUNDSTOTAL
TOTAL BUDGET $269,080,329 $269,080,329
DI.C Page 16 of 52
-------------------------
Ordinance No. 6621
November 8, 2016
Page 5 of 5
Schedule A
Beginning 2018 2018 Ending
Fund Balance Resources Expenditures Fund Balance
$12,623,309 $66,091,810 $72,860,044 $5,855,075
Arterial Street 1,376,814 6,215,417 6,643,292 948,939
Local Street 893,143 1,909,100 2,418,270 383,973
Hotel/Motel Tax 84,044 113,700 113,700 84,044
Arterial Street Preservation 366,008 3,067,340 2,880,440 552,908
Drug Forfeiture 193,981 87,100 253,221 27,860
Housing & Community Development 52,455 460,000 468,446 44,009
Recreational Trails 56,998 7,340 - 64,338
Business Improvement Area 48,716 55,200 55,000 48,916
Cumulative Reserve 7,366,699 20,500 250,000 7,137,199
Mitigation Fees 4,429,481 1,520,200 1,219,817 4,729,864
1998 Library Bond - 282,150 282,150 -
City Hall Annex 2010 A&B Bond - 1,675,120 1,675,120 -
Local Revitalization 2010 C&D Bond - 589,595 589,595 -
LID #350 11,959 7,812 7,246 12,525
Golf / Cemetery 2016 Refunding - 554,367 554,367 -
SCORE 2009 A&B Bond - 2,021,294 2,021,294 -
Municipal Park Construction 282,116 664,590 872,000 74,706
Capital Improvements 7,797,299 3,869,857 4,015,148 7,652,008
Local Revitalization - - - -
Water 5,622,046 20,432,455 20,550,922 5,503,579
Sewer 9,055,929 8,837,670 9,207,219 8,686,380
Sewer Metro 2,318,495 18,190,923 18,250,200 2,259,218
Storm Drainage 12,124,123 11,120,902 11,097,770 12,147,255
Solid Waste 4,233,901 16,065,850 15,691,927 4,607,824
Airport 435,908 2,571,467 2,547,309 460,066
Cemetery 401,210 1,183,800 1,197,391 387,619
Insurance 1,084,209 1,500 241,230 844,479
Workers' Compensation 993,145 1,103,700 862,683 1,234,162
Facilities 1,285,575 3,875,400 3,911,293 1,249,682
Innovation and Technology 1,514,811 6,803,327 7,097,732 1,220,406
Equipment Rental 3,860,372 4,753,014 4,336,260 4,277,126 FIDUCIARY FUNDSFire Pension 2,324,182 84,000 178,225 2,229,957 PERMANENT FUNDSCemetery Endowment Care 1,758,279 39,900 - 1,798,179
$82,595,207 $184,276,400 $192,349,311 $74,522,296
GENERAL FUND
2018 BUDGET SUMMARY - ALL FUNDS
Fund
SPECIAL REVENUE FUNDSDEBT SERVICEFUNDSCAPITAL PROJECTS$266,871,607 $266,871,607ENTERPRISE FUNDSINTERNALSERVICE FUNDSTOTAL
TOTAL BUDGET
DI.C Page 17 of 52
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6628 (5 Minute Presentation)
Date:
November 8, 2016
Department:
Finance
Attachments:
Transmittal Memo
Ordinance No. 6628
Budget Impact:
$0
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6628, establishing the Property
Tax levy for calendar year 2017
Background Summary:
Attached is proposed Ordinance No. 6628, establishing the 2017 Property Tax Levy.
The 2017 Property Tax Levy is based upon preliminary information from King County
as of November 7, 2016 and represents an increase over the 2016 levy of $2,583,723
plus the increase due to new construction of $279,369 and refund levy of
$29,860. These numbers are as of November 7, 2016. King County will not finalize the
City’s assessed valuation (AV), new construction, and refund levies until
December. Therefore the levy is based upon preliminary information as it is scheduled
for Council adoption on November 21, 2016. The following table summarizes the 2017
Property Tax levy:
Table 1. 2017 Property Tax Levy Calculations
2016 property tax levy $ 18,069,860
Use of banked capacity 2,388,752
0.953% inflation increase 194,971
Estimated new construction 279,369
Estimated refund levy 29,860
Total Estimated property tax levy $ 20,962,812
As of this date the County has preliminarily established the 2017 assessed valuation
(including estimated new construction) for the City of Auburn at $9,387,700,988 which
is a 6.4% increase over the 2016 level of $8,826,618,865. The total 2017 Property Tax
Levy will be distributed to the General Fund to support general governmental
operations.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 18 of 52
Councilmember: Staff:Coleman
Meeting Date:November 14, 2016 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 19 of 52
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: November 7, 2017
Re: 2017 Property Tax Ordinance No. 6628
Attached is proposed Ordinance No. 6628, establishing the 2017 Property Tax Levy. The 2017 Property Tax
Levy is based upon preliminary information from King County and represents an increase over the 2016 levy
of $2,583,723, not including new construction and refund levy.
The estimated increase on new construction is $279,369. King County will not finalize the City’s assessed
valuation (AV) and new construction until December therefore the levy will be based upon preliminary
information as it is scheduled for Council adoption on November 16, 2016. The following table summarizes
the 2017 Property Tax levy:
Table 1. 2017 Property Tax Levy Calculations
2016 property tax levy $ 18,069,860
Use of banked capacity 2,388,752
0.953% inflation increase 194,971
Estimated new construction 279,369
Refund levy 29,860
Estimated Property Tax Levy $ 20,962,812
As of this date the County has preliminarily established the 2017 assessed valuation (including estimated
new construction) for the City of Auburn at $9,387,700,988 which is a 6.4% increase over the 2016 level of
$8,826,618,865.
The total 2017 Property Tax Levy will be distributed to the General Fund to support general governmental
operations.
Attachments:
1. Ordinance No. 6628
DI.D Page 20 of 52
----------------------------
Ordinance No. 6628
November 8, 2016
Page 1 of 3
ORDINANCE NO. 6 6 2 8
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, ESTABLISHING THE LEVY
FOR REGULAR PROPERTY TAXES BY THE CITY OF
AUBURN FOR COLLECTION IN 2017 FOR GENERAL
CITY OPERATIONAL PURPOSES IN THE AMOUNT OF
$20,962,812.00
WHEREAS, the City Council of the City of Auburn has met and
considered its budget for the calendar year 2017; and
WHEREAS, pursuant to RCW 84.55.120 the City Council held public
hearings on October 17, 2016, November 7, 2016, and November 21, 2016,
after proper notice was given, to consider the City of Auburn’s 2017 budget and
the regular property tax levy to support it; and
WHEREAS, the City Council of the City of Auburn, after public hearing,
and after duly considering all relevant evidence and testimony presented, has
determined that the City of Auburn requires property tax revenue and any
increase of new construction and improvements to property, any increase in the
value of state-assessed property, annexations, and any refund levies in order
to discharge the expected expenses and obligations of the City and in its best
interest; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Regular property taxes for collection in the City of Auburn
for the year 2017 are authorized in the amount of $20,962,812.00. Not
DI.D Page 21 of 52
----------------------------
Ordinance No. 6628
November 8, 2016
Page 2 of 3
including the addition of new construction and improvements to property, any
increases related to the value of state assessed property, and any refund levies
available, the regular property tax levy for 2017 collection represents an
increase from regular property taxes levied for collection in 2016 of $2,583,723
which is a 14.3% increase in revenue from the previous year.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out
the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of
the application thereof to any person or circumstance shall not affect the
validity of the remainder of this ordinance, or the validity of its application to
other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as
provided by law.
INTRODUCED: __________________
PASSED: ______________________
APPROVED: ____________________
DI.D Page 22 of 52
----------------------------
Ordinance No. 6628
November 8, 2016
Page 3 of 3
____________________________
NANCY BACKUS, MAYOR
ATTEST:
_____________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid, City Attorney
PUBLISHED: ________________
DI.D Page 23 of 52
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6629 (5 Minute Presentation)
Date:
November 8, 2016
Department:
Finance
Attachments:
Transmittal Memo
Ordinance No. 6629
Schedule A - BA#7
Schedule B - BA#7
Budget Impact:
$8,459,390 (see
attached)
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6629, amending the 2016 budget
Background Summary:
Ordinance No. 6629 (Budget Amendment #7) represents the seventh and final budget
amendment for the 2015-2016 biennium and the fourth budget amendment for
2016. For details, see the attached transmittal memorandum and supporting
attachments.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:November 14, 2016 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 24 of 52
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: November 9, 2016
Re: Ordinance #6629 – 2015-2016 Budget Amendment #7
The City’s biennial 2015-2016 budget was approved by Council as two one-year appropriations. Budget
Amendments #1 through #3 amended the budget for calendar year 2015 and Budget Amendments #4
through #6 amended the budget for calendar year 2016. This amendment is the seventh and final budget
amendment for the biennium and the fourth budget amendment for calendar year 2016.
Proposed amendments to the 2016 budget are as follows:
FTE Additions: No new FTEs are authorized under this amendment.
Project Funding Requests: Project funding requests included in this budget amendment establish
spending authority for new projects or changes in spending authority for existing projects.
• Facilities Fund (Fund 505: –$35,000.00)
o Increase budget for the Justice Center painting project ($40,000.00).
o Reduce budget for Municipal Court carpet upgrades (–$75,000.00).
Other Requests: Other requests included in this budget amendment establish spending authority for new
items such as contracts for services, receipt of grant revenues, purchase of vehicles and equipment,
Innovation and Technology items, etc.
• General Fund (Fund 001: –$55,600.00)
o Police – $19,400.00 Target Zero Task Force grant from the WA Traffic Safety Commission for
patrol overtime.
o Human Resources– $75,000.00 reduction in interfund charges for Municipal Court carpet
upgrades.
• Mitigation Fees Fund (Fund 124: $350,000.00)
o Increase budgeted expenditures by $350,000.00 to fund acquisition of a replacement fire engine,
offset by $250,000.000 in fire impact fees.
• Capital Improvements Fund (Fund 328: $10,000.00)
o $10,000.00 4Culture Preservation Special Projects grant for the new Arts & Culture Center.
DI.E Page 25 of 52
• Sewer Utility Fund (Funds 431/461: $3,000,000.00)
o Transfer $3,000,000.00 from Sewer Operations to Sewer Capital to provide adequate working
capital in that subfund.
• Storm Drainage Utility Fund (Funds 432/462: $2,000,000.00)
o Transfer $2,000,000.00 from Storm Operations to Storm Capital to provide adequate working
capital in that subfund.
• Solid Waste Fund (Fund 434: $29,990.00)
o $29,990.00 Commercial Food Waste Outreach grant from King County.
• Airport Fund (Funds 435/465: $150,000.00)
o Transfer $150,000.00 from Airport Operations to Airport Capital to provide adequate working
capital in that subfund.
• Innovation & Technology Fund (Funds 518/568: $1,500,000.00)
o Transfer $1,500,000.00 from IT Operations to IT Capital to provide adequate working capital in
that subfund.
• Equipment Rental Fund (Funds 550/560: $1,000,000.00)
o Transfer $1,000,000.00 from ER&R Operations to ER&R Capital to provide adequate working
capital in that subfund.
Council approval of proposed Ordinance No. 6629 would amend the 2016 budget as follows:
Table 1: 2016 Budget as Amended
2016 Budget as Amended $ 301,802,917.89
Budget Amendment #7 (Ord #6629) 8,459,390.00
Revised Budget as Amended $310,262,307.89
Attachments:
1. Proposed Ordinance #6629 (budget adjustment #7).
2. Summary of proposed 2016 budget adjustments by fund and department (Schedule A).
3. Summary of approved changes to adopted 2016 budget by fund (Schedule B).
DI.E Page 26 of 52
-------------------------
Ordinance No. 6629
November 8, 2016
Page 1 of 4
ORDINANCE NO. 6629
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6533, THE 2015-2016 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6558, ORDINANCE NO.
6563, ORDINANCE NO. 6570, ORDINANCE NO. 6571,
ORDINANCE NO. 6580, ORDINANCE NO. 6592, AND
ORDINANCE NO. 6608, AUTHORIZING AMENDMENT TO
THE CITY OF AUBURN 2015-2016 BUDGET AS SET FORTH
IN SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 1,
2014, adopted Ordinance No. 6533 which adopted the City of Auburn 2015-2016
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 6, 2015,
adopted Ordinance No. 6558 (BA#1) which amended Ordinance No. 6533 which
adopted the City of Auburn 2015-2016 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of July 6, 2015,
adopted Ordinance No. 6563 (BA#2) which amended Ordinance No. 6558 which
amended the City of Auburn 2015-2016 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of December 7,
2015, adopted Ordinance No. 6570 (BA#3) which amended Ordinance No. 6563
which amended the City of Auburn 2015-2016 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of December 7,
2015, adopted Ordinance No. 6571 (BA#4) which amended Ordinance No. 6570
which amended the City of Auburn 2015-2016 Biennial budget; and
DI.E Page 27 of 52
-------------------------
Ordinance No. 6629
November 8, 2016
Page 2 of 4
WHEREAS, the Auburn City Council at its regular meeting of January 19,
2016, adopted Ordinance No. 6580 (Comprehensive Plan) which amended
Ordinance No. 6571 which amended the City of Auburn 2015-2016 Biennial
budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 4, 2016,
adopted Ordinance No. 6592 (BA#5) which amended Ordinance No. 6580 which
amended the City of Auburn 2015-2016 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of June 27, 2016,
adopted Ordinance No. 6608 (BA#6) which amended Ordinance No. 6592 which
amended the City of Auburn 2015-2016 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2016 budget as outlined in this Ordinance (BA#7);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2015-2016 Biennial Budget. The 2015-
2016 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
DI.E Page 28 of 52
-------------------------
Ordinance No. 6629
November 8, 2016
Page 3 of 4
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder
of this ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED:
PASSED:
APPROVED:
____________________________
NANCY BACKUS, MAYOR
ATTEST:
DI.E Page 29 of 52
-------------------------
Ordinance No. 6629
November 8, 2016
Page 4 of 4
____________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid, City Attorney
PUBLISHED:__________________
DI.E Page 30 of 52
Schedule A
Summary of 2016 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6629)
A 7,949,390
Beg. Fund
Balance
2016
Revenues
2016
Expenditures
Ending Fund
Balance
General Fund (#001)
2016 Adopted Budget 10,547,126 59,354,240 64,735,515 5,165,851
Previous Budget Amendments 9,019,640 804,239 3,797,998 6,025,880
2016 Amended Budget 19,566,766 60,158,479 68,533,514 11,191,731
BA#7 (Ordinance #6629, Proposed):- 19,400 (55,600) 75,000
Police Department:
Target Zero Task Force Grant (WA Traffic Safety Commission)- 19,400 19,400 -
Non-Departmental:
Reduce Interfund Charge for Muncipal Court Carpet Upgrades (F505)- - (75,000) 75,000
Revised 2016 Budget - Fund 001 19,566,766 60,177,879 68,477,914 11,266,731
Mitigation Fees Fund (#124)
2016 Adopted Budget 2,614,431 994,890 1,221,827 2,387,494
Previous Budget Amendments 3,239,938 400,000 2,369,018 1,270,920
2016 Amended Budget 5,854,369 1,394,890 3,590,845 3,658,414
BA#7 (Ordinance #6629, Proposed):- 250,000 350,000 (100,000)
Increase Budget to Fund Acquisition of Replacement Fire Engine - 250,000 350,000 (100,000)
Revised 2016 Budget - Fund 124 5,854,369 1,644,890 3,940,845 3,558,414
Capital Improvements Fund (#328)
2016 Adopted Budget 8,627,868 1,756,036 5,561,324 4,822,580
Previous Budget Amendments 3,363,114 2,254,210 3,788,602 1,828,722
2016 Amended Budget 11,990,982 4,010,246 9,349,926 6,651,302
BA#7 (Ordinance #6629, Proposed):- 10,000 10,000 -
4Culture Preservation Special Projects Grant - 10,000 10,000 -
Revised 2016 Budget - Fund 328 11,990,982 4,020,246 9,359,926 6,651,302
ERROR: Detail ≠ Schedule A
Page 1 of 6 11/7/2016 3:21 PMDI.E Page 31 of 52
Schedule A
Summary of 2016 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6629)
A 7,949,390
Beg. Fund
Balance
2016
Revenues
2016
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
Sewer Fund (#431)
2016 Adopted Budget 8,825,703 8,171,011 9,793,074 7,203,640
Previous Budget Amendments (4,562,844) (242,303) (2,367,120) (2,438,027)
2016 Amended Budget 4,262,859 7,928,708 7,425,954 4,765,613
BA#7 (Ordinance #6629, Proposed):- - 3,000,000 (3,000,000)
Transfer from Operating to Capital Subfund - - 3,000,000 (3,000,000)
Revised 2016 Budget - Fund 431 4,262,859 7,928,708 10,425,954 1,765,613
Storm Drainage Fund (#432)
2016 Adopted Budget 7,781,286 9,576,161 9,784,729 7,572,718
Previous Budget Amendments (5,089,904) (302,135) (1,896,560) (3,495,479)
2016 Amended Budget 2,691,382 9,274,026 7,888,169 4,077,239
BA#7 (Ordinance #6629, Proposed):- - 2,000,000 (2,000,000)
Transfer from Operating to Capital Subfund - - 2,000,000 (2,000,000)
Revised 2016 Budget - Fund 432 2,691,382 9,274,026 9,888,169 2,077,239
Solid Waste Fund (#434)
2016 Adopted Budget 2,858,461 13,427,400 13,040,599 3,245,262
Previous Budget Amendments 618,926 150,000 164,310 604,616
2016 Amended Budget 3,477,387 13,577,400 13,204,910 3,849,877
BA#7 (Ordinance #6629, Proposed):- 29,990 29,990 -
Commercial Food Waste Outreach Grant from King County - 29,990 29,990 -
Revised 2016 Budget - Fund 434 3,477,387 13,607,390 13,234,900 3,849,877
Page 2 of 6 11/7/2016 3:21 PMDI.E Page 32 of 52
Schedule A
Summary of 2016 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6629)
A 7,949,390
Beg. Fund
Balance
2016
Revenues
2016
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
Airport Fund (#435)
2016 Adopted Budget 292,109 881,900 826,807 347,202
Previous Budget Amendments 24,495 (133,031) (99,898) (8,637)
2016 Amended Budget 316,604 748,869 726,908 338,565
BA#7 (Ordinance #6629, Proposed):- - 150,000 (150,000)
Transfer from Operating to Capital Subfund - - 150,000 (150,000)
Revised 2016 Budget - Fund 435 316,604 748,869 876,908 188,565
Sewer Capital Fund (#461)
2016 Adopted Budget - - - -
Previous Budget Amendments 8,600,000 242,303 4,138,460 4,703,843
2016 Amended Budget 8,600,000 242,303 4,138,460 4,703,843
BA#7 (Ordinance #6629, Proposed):- 3,000,000 - 3,000,000
Transfer from Operating to Capital Subfund - 3,000,000 - 3,000,000
Revised 2016 Budget - Fund 461 8,600,000 3,242,303 4,138,460 7,703,843
Storm Drainage Capital Fund (#462)
2016 Adopted Budget - - - -
Previous Budget Amendments 11,900,000 659,941 4,783,512 7,776,429
2016 Amended Budget 11,900,000 659,941 4,783,512 7,776,429
BA#7 (Ordinance #6629, Proposed):- 2,000,000 - 2,000,000
Transfer from Operating to Capital Subfund - 2,000,000 - 2,000,000
Revised 2016 Budget - Fund 462 11,900,000 2,659,941 4,783,512 9,776,429
Page 3 of 6 11/7/2016 3:21 PMDI.E Page 33 of 52
Schedule A
Summary of 2016 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6629)
A 7,949,390
Beg. Fund
Balance
2016
Revenues
2016
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
Airport Capital Fund (#465)
2016 Adopted Budget - - - -
Previous Budget Amendments 200,000 278,321 469,911 8,410
2016 Amended Budget 200,000 278,321 469,911 8,410
BA#7 (Ordinance #6629, Proposed):- 150,000 - 150,000
Transfer from Operating to Capital Subfund - 150,000 - 150,000
Revised 2016 Budget - Fund 465 200,000 428,321 469,911 158,410
Insurance Fund (#501)
2016 Adopted Budget 1,395,231 1,000 218,900 1,177,331
Previous Budget Amendments 135,358 - - 135,358
2016 Amended Budget 1,530,589 1,000 218,900 1,312,689
BA#7 (Ordinance #6629, Proposed):- 500,000 - 500,000
T/F In from GF for Ongoing Payments for Employment Security Taxes - 500,000 - 500,000
Revised 2016 Budget - Fund 501 1,530,589 501,000 218,900 1,812,689
Facilities Fund (#505)
2016 Adopted Budget 1,346,478 3,598,400 3,797,528 1,147,350
Previous Budget Amendments 1,064,276 (100,000) 781,520 182,756
2016 Amended Budget 2,410,754 3,498,400 4,579,048 1,330,105
BA#7 (Ordinance #6629, Proposed):- - (35,000) 35,000
Increase Budget for the Justice Center Painting Project - - 40,000 (40,000)
Reduce Budget for Muncipal Court Carpet Upgrades - - (75,000) 75,000
Revised 2016 Budget - Fund 505 2,410,754 3,498,400 4,544,048 1,365,105
Page 4 of 6 11/7/2016 3:21 PMDI.E Page 34 of 52
Schedule A
Summary of 2016 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6629)
A 7,949,390
Beg. Fund
Balance
2016
Revenues
2016
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
Innovation & Technology Fund (#518)
2016 Adopted Budget 1,828,866 5,639,465 5,582,582 1,885,749
Previous Budget Amendments 476,329 33,538 166,200 343,667
2016 Amended Budget 2,305,195 5,673,003 5,748,782 2,229,416
BA#7 (Ordinance #6629, Proposed):- - 1,500,000 (1,500,000)
Transfer from Operating to Capital Subfund - - 1,500,000 (1,500,000)
Revised 2016 Budget - Fund 518 2,305,195 5,673,003 7,248,782 729,416
Equipment Rental Fund (#550)
2016 Adopted Budget 3,184,883 3,669,480 4,638,010 2,216,353
Previous Budget Amendments (210,764) (89,655) (1,127,562) 827,143
2016 Amended Budget 2,974,119 3,579,825 3,510,449 3,043,495
BA#7 (Ordinance #6629, Proposed):- - 1,000,000 (1,000,000)
Transfer from Operating to Capital Subfund - - 1,000,000 (1,000,000)
Revised 2016 Budget - Fund 550 2,974,119 3,579,825 4,510,449 2,043,495
Equipment Rental Capital Fund (#560)
2016 Adopted Budget - - - -
Previous Budget Amendments 3,100,001 1,120,578 3,630,065 590,513
2016 Amended Budget 3,100,001 1,120,578 3,630,065 590,513
BA#7 (Ordinance #6629, Proposed):- 1,000,000 - 1,000,000
Transfer from Operating to Capital Subfund - 1,000,000 - 1,000,000
Revised 2016 Budget - Fund 560 3,100,001 2,120,578 3,630,065 1,590,513
IT Capital Fund (#568)
2016 Adopted Budget - - - -
Previous Budget Amendments 1,400,000 442,562 1,579,579 262,983
2016 Amended Budget 1,400,000 442,562 1,579,579 262,983
BA#7 (Ordinance #6629, Proposed):- 1,500,000 - 1,500,000
Transfer from Operating to Capital Subfund - 1,500,000 - 1,500,000
Revised 2016 Budget - Fund 568 1,400,000 1,942,562 1,579,579 1,762,983
Page 5 of 6 11/7/2016 3:21 PMDI.E Page 35 of 52
Schedule A
Summary of 2016 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6629)
A 7,949,390
Beg. Fund
Balance
2016
Revenues
2016
Expenditures
Ending Fund
Balance
ERROR: Detail ≠ Schedule A
Grand Total - All Funds
2016 Adopted Budget 70,939,707 169,297,448 185,515,188 54,721,967
Previous Budget Amendments 44,971,362 16,594,401 37,040,117 24,525,645
2016 Amended Budget 115,911,069 185,891,849 222,555,305 79,247,613
TOTAL BA#7 (Ordinance #6629, Proposed)- 8,459,390 7,949,390 510,000
Revised 2016 Budget 115,911,069 194,351,239 230,504,695 79,757,613
310,262,308 - 310,262,308
Page 6 of 6 11/7/2016 3:21 PMDI.E Page 36 of 52
Schedule B
2016 Appropriations by Fund
Fund
2016
Adopted
Budget
BA#4
(Ord #6571)
CFP
(Ord #6580)
and Set Up of
Capital Funds
BA#5
(Ord #6592)
BA#6
(Ord #6608)
BA#7
(Ord #6629)
Total
Amendments
Revised
Budget
General Fund (#001)69,901,366 2,993,307 - 3,019,833 3,810,739 19,400 9,843,279 79,744,645
Arterial Street Fund (#102)13,197,491 3,701,861 - 3,189,470 269,524 - 7,160,855 20,358,346
Local Street Fund (#103)1,951,068 236,856 - 924,345 730,921 - 1,892,122 3,843,190
Hotel Motel Fund (#104)242,971 6,905 - - 61,668 - 68,573 311,544
Arterial Street Preservation Fund (#105)3,588,500 (203,936) - 1,920,390 (213,063) - 1,503,391 5,091,891
Drug Forfeiture Fund (#117)395,157 34,416 - - 111,351 - 145,767 540,924
Housing and Community Development Grant Fund (#119)487,371 17,533 - 715,398 (10,000) - 722,931 1,210,302
Recreation Trails Fund (#120)50,977 (761) - - (558) - (1,319) 49,658
Business Improvement Area Fund (#121)96,332 (9,841) - - 17,025 - 7,184 103,516
Cumulative Reserve Fund (#122)6,252,504 3,017,482 - 20,214 209,297 - 3,246,993 9,499,497
Mitigation Fees Fund (#124)3,609,321 801,664 - 1,253,082 1,585,192 250,000 3,889,938 7,499,259
1998 Library Fund (#229)285,100 - - - - - - 285,100
2010 Annex A&B Bond Debt Fund (#230)1,688,444 - - - - - - 1,688,444
2010 C&D Local Revitalization Debt Fund (#231)592,472 - - - - - - 592,472
Golf Course Debt Service Fund (#237)351,553 - - - - - - 351,553
LID Guarantee Fund (#249)22,589 - - - - - - 22,589
LID #350 (#275)15,130 1,995 - - - - 1,995 17,125
Municipal Park Construction Fund (#321)9,523,236 (2,971,834) - 1,338,045 521,117 - (1,112,672) 8,410,564
Capital Improvements Fund (#328)10,383,904 (763,636) 156,710 4,576,892 1,647,358 10,000 5,627,324 16,011,228
Local Revitalization Fund (#330)- 329,450 - 135,101 - - 464,551 464,551
Water Fund (#430)19,639,589 3,560,046 (4,887,989) (13,251) (193,823) - (1,535,017) 18,104,572
Sewer Fund (#431)16,996,714 726,461 (2,371,137) (17,613) (3,142,858) - (4,805,147) 12,191,567
Storm Drainage Fund (#432)17,357,447 477,264 (1,175,657) (13,251) (4,680,395) - (5,392,039) 11,965,408
Sewer Metro Fund (#433)18,825,535 (346,911) - - 213,281 - (133,630) 18,691,905
Solid Waste Fund (#434)16,285,861 223,816 - - 545,110 29,990 798,916 17,084,777
Airport Fund (#435)1,174,009 (18,274) - (133,031) 42,769 - (108,536) 1,065,473
Cemetery Fund (#436)1,334,748 184,237 - - (235,039) - (50,802) 1,283,946
Water Capital Fund (#460)- - 4,905,785 4,415,123 170,394 - 9,491,302 9,491,302
Sewer Capital Fund (#461)- - 3,552,000 590,823 4,699,480 3,000,000 11,842,303 11,842,303
Storm Drainage Capital Fund (#462)- - 2,850,618 1,938,168 7,771,155 2,000,000 14,559,941 14,559,941
Airport Capital Fund (#465)- - 351,237 111,705 15,379 150,000 628,321 628,321
Cemetery Capital Fund (#466)- - - 12,699 257,301 - 270,000 270,000
Insurance Fund (#501)1,396,231 40,926 - - 94,432 500,000 635,358 2,031,589
Workers Compensation Self Insurance Fund (#503)1,029,599 317,004 - - 294,730 - 611,734 1,641,333
Facilities Fund (#505)4,944,878 618,685 - 518,500 (172,909) - 964,276 5,909,154
Innovation and Technology Fund (#518)7,468,331 404,683 (480,000) 666,376 (81,192) - 509,867 7,978,198
Equipment Rental Fund (#550)6,854,363 528,598 (1,169,254) (313,797) 879,034 - (75,419) 6,778,944
Equipment Rental Capital Fund (#560)- - 1,738,048 1,575,217 682,313 1,000,000 4,995,578 4,995,578
IT Capital Fund (#568)- - 480,000 749,579 612,983 1,500,000 3,342,562 3,342,562
Fire Pension Fund (#611)2,562,300 28,981 - - (2,724) - 26,257 2,588,557
Cemetery Endowment Fund (#701)1,732,064 (24,016) - - 12,431 - (11,585) 1,720,479
Total 240,237,155 13,912,960 3,950,362 27,180,018 16,522,423 8,459,390 70,025,153 310,262,308
11/7/2016 3:23 PMDI.E Page 37 of 52
AGENDA BILL APPROVAL FORM
Agenda Subject:
Gambling Tax Overview (5 Minute Presentation)
Date:
October 28, 2016
Department:
Finance
Attachments:
Memo
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached.
Reviewed by Council Committees:
Councilmember: Staff:Coleman
Meeting Date:November 14, 2016 Item Number:DI.F
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DI.F Page 40 of 52
DI.F Page 41 of 52
DI.F Page 42 of 52
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Innovation & Technology Strategic Initiative Update (5
Minute Presentation)
Date:
October 31, 2016
Department:
Information Services
Attachments:
Council Strategic Goal 2 - Quarterly Update
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff:Haugan
Meeting Date:November 14, 2016 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 44 of 52
Page 1 of 3
Council Briefing Update
To: Auburn City Council
From: Paul Haugan, Director – Innovation and Technology
CC: Mayor Nancy Backus
Date: 11.14.2016
Re: Update: G2: Increase Internet Access to Achieve Digital Parity by % by
2020
Council Members,
In November of 2015 you held a Strategic Planning Retreat to help develop your Strategic Vision
for the City of Auburn. You identified 3 Key Goals, of which I am privileged to take the lead on Goal
2: Digital Parity.
The update will bring you up to speed on what we’ve been up to the past few months on our quest
to put form and function to Goal # 2. This update will build on the presentation delivered February
29th, 2016.
Our Fall 2016 Update on the Goals and Objectives
G2/S1: Explore the establishment of an internet utility (8)
We have moved the investigation of an Internet/Broadband Utility consultant to the
2019/2020 Budget. With our focus on the expansion of our infrastructure and digital access
we thought it better to remained focused on service delivery, and then address the Utility
question at a later date.
G2/S2: Leverage public technology infrastructure to achieve cyber‐‐‐‐equity within the
city (25)
· Our first expansion of the Auburn Access public Wi-Fi has been initiated in the
neighborhood bounded by 29th St SE, 30th St SE, R St SE and O St SE. Our first hot
spots are live and we are working on flowing the network through the neighborhood.
DI.G Page 45 of 52
Page 2 of 3
· Our network has now been extended to the Auburn Municipal Airport. Planning is
underway for adding wireless capabilities at the Airport.
· Mesh networking is still our network architecture of choice, and we have added
microwave technology to the mix as a method for extending our network into
neighborhoods more cost effectively.
· Our Golf Course network expansion project is still in Environmental Review. New
developments in our Infrastructure Expansion project are affording us the opportunity
to look at alternate proposals.
On our work plan for the 4th Quarter
o Finalize agreements with vendors for infrastructure expansion
o Complete architecture and engineering plans for wireless expansion North and
East of Downtown.
o Enjoy Thanksgiving and Christmas!
G2/S3: Build partnerships for revenue streams and infrastructure expansion (26)
· Our Collaborative Infrastructure Initiatives have resulted in several major
expansion projects coming to fruition. Special thanks go our Engineering staff
for their diligence and great partnership in negotiating these agreements.
o We are in the final stages of an agreement to access fiber optics going
to Lea Hill. This will allow us to bring our Police Substation on line and
to begin planning for wireless expansion in the Lea Hill area.
o We are also close to an agreement to have fiber optics to the Lakeland
Hills area and to the border of King and Pierce Counties. This will be a
joint Traffic and IT project and will extend our network to the southern
parts of the City
· Community Connectivity Consortium – Has reached critical mass. The network
has been fully tested, equipment is being installed and we are going live this
quarter.
· Maple Valley/Covington/Pacific/Algona – Discussions continue with each
municipality on connecting to the Consortium ring.
· We are in the process of moving Pacific’s network infrastructure to the Auburn
Private Cloud. In addition to providing Pacific with a sustainable, more reliable
and cost efficient technology operation, this will also allow Auburn Technology
staff to better manage the Pacific Network.
DI.G Page 46 of 52
Page 3 of 3
G2/S4: Establish minimum acceptable standards, speed, security and liability
exposure
Standards development has been included in IT’s Standards development project.
This will create a cohesive, focused set of standards that apply to all technology
managed by the City
G2/S5: Expand services to capture emerging opportunities (11)
The Internet of Things, or IoT as it is being referred to is gaining momentum. IT is at
the early stages of developing a Strategy to help the City prepare to adapt to this
growing technology sector. We have met with several vendors on this and are looking
at several opportunities including some new technologies that make wireless hot
spots a viable addition to our wireless expansion. Fleet management, smart building
management, smart/enabled street lights and more are all on the board for planning
and investigation in 2017. More to come!
Thank you
Paul Haugan, Director
Department of Innovation and Technology
DI.G Page 47 of 52
AGENDA BILL APPROVAL FORM
Agenda Subject:
Engineering Design Standards (20 Minute Presentation)
Date:
November 8, 2016
Department:
CD & PW
Attachments:
Current Engineering Design Standards
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
As the Council is aware, staff have been working on the implementation of Low Impact
Development to meet our NPDES Phase 2 permit requirements. As part of this
process, a review of our existing standards, specifically transportation, has been be
done to determine if changes are needed.
Auburn City Code 12.04.010 states:
“B. Adopted – Engineering Design Standards. The engineering design standards as
approved, supplemented, and amended by the city engineer for specific design
applications and in consultation with the city council on policy issues or broad city
wide implications…”
Of the potential changes to the transportation standards, staff have identified the
following three items as falling in the category of policy issues or having broad
citywide implications:
1. Number of residential units allowed on dead end roads/neighborhoods
2. Private access tract/easement standards
3. Landscape strip standards
As background for the discussion, please find attached the current Engineering
Design Standards related to these three items. Staff will be providing additional
information at the Council Study Session for the purpose of obtaining input on the
proposed changes to these standards.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 48 of 52
Councilmember: Staff:Snyder
Meeting Date:November 14, 2016 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 49 of 52
Current Engineering Design Standards
Page 1 of 3
10.02.10.1 Local Residential Streets
The internal local residential street network for a subdivision should be designed to discourage
regional through traffic and non-residential traffic from penetrating the subdivision or adjacent
subdivisions. Local residential streets shall not exceed one thousand three hundred feet
(1,300’) in length between intersections and shall not serve more than 75 dwelling units.
Residential subdivisions should be planned in a manner that minimizes the number of local
street accesses to arterials and collectors. Residential subdivisions with greater than 75 lots
shall have a minimum of two accesses to either an arterial or collector. Residential subdivisions
developments with less than 75 lots shall have at least one access to an arterial or collector.
Residential subdivisions with between 26 and 75 lots shall also provide a second emergency
vehicle access route to an arterial or collector.
10.01.6 Private Access Roads on Access Tracts or Easements (Shared
Driveways)
Access roads provided on access tracts or easements, also known as shared driveways, provide
access for up to six (6) residential units on panhandle/flag lots and rear lots that do not have direct
access to public street frontage. They will be private roads that shall be maintained by the property
owners who use them to access their property.
All access roads shall meet the following general standards:
1. Access roads shall be limited to six hundred feet (600’) in length.
2. The width of the access tract/easement shall match the required pavement width,
including the width of any pedestrian improvements, and the area needed for private
drainage facilities. If the access is also acting as a joint utility easement or tract, the
width must accommodate the public utility requirements.
3. The connection of an access road to the public street shall be by a commercial driveway
apron. The connection of individual lots to the access road shall be by either a
residential or commercial driveway apron commensurate with the use of the property.
4. Access roads shall meet the geometric design standards for local residential streets.
5. Access roads shall be signed as private drives inclusive of all addresses being served
off the access road.
New and/or existing access roads serving two (2) residential units shall meet the following
additional standards:
6. The minimum pavement width shall be twenty-four feet (24’). The pavement width may
be reduced to twenty feet (20’) if the new residential unit using the access road has a
residential fire sprinkler system installed or a fire hydrant exists within four hundred and
fifty feet (450’) of the residences measured as the fire vehicle lays its hose.
Existing access roads serving three (3) or more residential units when only one additional
residential unit is being created or developed shall meet the following additional standards:
7. The minimum pavement width shall be twenty-four feet (24’) and be marked as a fire
lane per ACC 15.36A. The pavement width may be reduced to twenty feet (20’) if the
new residential unit using the access road has a residential fire sprinkler system
DI.H Page 50 of 52
Current Engineering Design Standards
Page 2 of 3
installed or a fire hydrant exists within four hundred and fifty feet (450’) of the residences
measured as the fire vehicle lays its hose.
8. An additional five foot (5’) wide pedestrian pathway along one side of the paved access
road separated by a four-inch (4”) wide painted line.
9. Access roads exceeding one hundred and fifty feet (150’) in length measured from the
edge of the roadway it intersects shall also include an adequate turnaround at the end of
the road.
New access roads serving three (3) to six (6) residential units shall meet the following additional
standards:
10. Access roads seventy-five feet (75’) or less in length shall have a minimum pavement
width of twenty feet (20’) and shall be marked as a fire lane per ACC 15.36A.
11. Access roads exceeding seventy-five feet (75’) in length shall have a minimum
pavement width of thirty-four feet (34’). The pavement width may be reduced to twenty-
four feet (24’) if one side of the access road is m arked as a fire lane per ACC 15.36A.
12. Access roads exceeding one hundred and fifty feet (150’) in length shall also include an
adequate turnaround at the end of the road.
13. An additional five foot (5’) wide sidewalk and cement concrete traffic curb per F-10.12 is
required on both sides of the access road. The material for the sidewalk shall be
consistent with the surrounding neighborhood sidewalk.
New access roads serving non-residential properties shall meet the following additional standards:
14. The minimum pavement width shall be twenty-four feet (24’) for access roads servicing
commercial properties and thirty feet (30’) for access roads serving industrial properties.
15. The access road will be marking as a fire lane per ACC 15.36A.
16. Access roads exceeding one hundred and fifty feet (150’) in length shall also include an
adequate turnaround at the end of the road.
10.05.1 Sidewalk Widths
Sidewalks shall be a minimum of five feet (5’) in width for all local residential and residential
collector streets. Sidewalks shall be a minimum of ten feet (10’) in width for all principal arterials,
minor arterials, non-residential collectors, and local non-residential streets. Non-standard widths of
sidewalk greater than the standards identified above may be required to maintain continuity on
existing corridors. All sidewalks shall have a minimum of five feet (5ft) of unobstructed width.
10.08.1 General Landscaping Requirements
An area devoted to landscaping is included within the right-of-way of all street classifications. This
landscape strip is an integral part of the roadway cross-section. It serves several important
functions, including improving pedestrian safety by providing a buffer between traffic and the
sidewalk; providing the perception of a narrower travel corridor, thereby slowing traffic; improving
air quality; and improving the aesthetic appearance of the street. Located between the sidewalk
and the street, landscape strips are frequently used by pedestrians, hence they should not contain
shrubs for these can create a tripping hazard. Shrubs with a mature height not greater than 3 feet
are however often appropriate in medians, entry features and other landscaped areas in the public
right of way not traversed by pedestrians.
DI.H Page 51 of 52
Current Engineering Design Standards
Page 3 of 3
The applicant shall design and install the landscape strip in accordance with these design
standards. The proposed design shall be reviewed and approved by the City.
Landscape strips are required for local residential streets and residential collector streets. The
minimum width required for landscape strips is five feet (5’). Landscape strips shall be located
between the back of the curb and the sidewalk. The applicant shall provide for and plant street
trees within the landscape strip in accordance with these design standards.
Street trees are required for principal arterials, minor arterials, non-residential collectors, and local
non-residential streets. Street trees shall be placed within the sidewalk in tree pits with tree grates
and spaced in accordance with the standards identified in Section 10.08.5.1.
DI.H Page 52 of 52