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ORDINANCE NO. 4 4 4 8
AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON,
AUTHORIZING THE MAYOR TO ACCEPT SCHEDULE "A" WHICH
RELATES TO THE CITY OF AUBURN 1990 BUDGET REALLOCATION
OF FUNDS IN VARIOUS ACCOUNTS IN SEVERAL FUNDS PURSUANT
TO RCW 35A.33.120.
WHEREAS, the Auburn City Council at its regular
meeting of December 4, 1989, adopted Ordinance No. 4387
which adopted the City of Auburn 1990 budget; and
WHEREAS, the City of Auburn deems it necessary to
reallocate funds in various accounts in several funds of
the 1990 budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The Mayor of the City of Auburn,
Washington, is herewith authorized to accept Schedule
"A" relating to the reallocation of funds of various
accounts in several funds of the 1989 budget pursuant to
RCW 35A.33.120. A copy of said Schedule "A" is on file
with the City Clerk and available for public inspection.
Section 2. The Mayor is hereby authorized to
implement such administrative procedures as may be
necessary to carry out the directions of this
legislation.
-------------------
Drdinance No. 4448
Page 1
kugust 1, 1990
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Section 3. This ordinance shall be in force and
take effect five (5) days from and after its passage,
approval and publication, as provided by law.
INTRODUCED:- qV
PASSED: (p 90
APPRnVFD : / (/
ATTEST:
Robin Wohlhueter, City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds, Acting City Attorney
PUBLISHED: Y-a-90
25 1 ------------------
Ordinance No. 4448
26 Page 2
August 1, 1990
M A Y 0 R
Schedule A
CITY OF AUBURN
1990 BUDGET AMENDMENT
ACCOUNT 4 DESCRIPTION
--------------------------------------------------------
--------------------------------------------------------
FINANCE - COMPUTER MAINTENANCE CONTRACTS:
----------------------------------------
General Fund
Revenue:
001.313.100 Sales Taxes
Expenditures:
001.14.514.260.40 Repairs & Maintenance
LEGAL - 1989 PUBLIC DEFENSE CONTRACT:
------------------------------------
General Fund
Revenue:
001.313.100 Sales Taxes
Expenditures:
Leggal
001,15.515.100.41 Professional Services
001.15.515.100.51 Intergovernmental Services
001.98.599.200.02 Undesignated Ending Fund Balance
PLANNING - VARIOUS BUDGET REVISIONS
-----------------------------------
Mary McCumber Reimbursement:
General Fund
Revenue:
001.334.042 Grant Reimbursement
Expenditures:
001.17.558,100.11 Salaries & Wages
001,17.558.100.21 Benefits
Intergovernmental Affairs Specialist:
General Fund
Revenue:
001.313.100 Sales Taxes
Expenditures:
001.17.558.100.11 Salaries & Wages
001.17.558.100.21 Benefits
SEPA Publication Costs:
General Fund
Revenue:
001.345.810 Zoning & Subdivision Fee
Expenditures:
001.14.514.100.44 Advertising
POLICE - JAIL SUPPORT
---------------------
General Fund
Revenue:
001.313.100 Sales Taxes
Expenditures:
001.21.521.310.51 Intergovernmental Services
FIRE - REVENUE INCREASES
------------------------
General Fund
Revenues:
Division of Emergency Grant
001.333.042 FEMA Emergency Mgmt Grant
Hazardous Material Reimbursements
001.30.400 Judgements & Settlements
Expenditures:
Maintenance storagge building
001.22.522.500.62 Buildings
Paint Stations
001.22.522.500.62 Buildings
Oil sepparator /Ramp reggrade project
001.22.522.500.63 lm rovements
Consultant for water leaks
001,22,522.500.41 Professional Services
001.98.599.200.02 Undesignated Ending Fund Balance
P/N - EXPENDITURE INCREASES
---------------------------
01-Aug-90 -
Ord. D4448
REVISED
BUDGET BUDGET AMENDMENT
---------------------------------------------
---------------------------------------------
5,172,700 5,184,700 12,000
24,000 36,000 12,000
5,184,700 5,249,700 65,000 65,000
145,000 210,000 65,000
216,OD0 306,000 90,000
749,800 659,800 (90,000) 65,000
-----------------
0
0
55,000
55,000
318,600
3621000
43,400
06,000
97,600
11,600 0
------------------
5,249,700
5,259,100
9,400
362,000
369,400
7,400
97,600
94,600
2000,0
------------------
20,000
24,000
4,000
7,500
11,500
4,000 0
------------------
5,259,100 5,279,100 20,000
27,600 47,600 20,000 0
------------------
0
15,200
15,200
0
42,700
42,700 57,900
0
16,000
16,000
16,000
21,000
5,000
0
2,000
2,000
5,000
10,000
5,000
659,800
689,700
27,900 57,900
------------------
0
CITY OF AUBURN O1-Aug-90
1990 BUDGET AMENDMENT Ord. #4448
REVISED
ACCOUNT # DESCRIPTION BUDGET BUDGET AMENDMENT
-----------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------
General Fund
Revenue:
001,313.100 Sales Taxes
Expenditures:
Building Extra Help
001,32.524.200.12 Overtime & Other Wages
Enggineerin Copier
001.32.53�.200.64 Equipment
STREETS - 1989 EXPENDITURES
---------------------------
General Fund
Expenditures:
Street Striping
001.42.542,300.41 Professional Services
Traffice Signal Control
001.42.542.300.64 Equipment
001.98.599.200.02 Undesignated Ending Fund Balance
PARKS - CENTENNIAL EVENT PRODUCTION ASSISTANT
---------------------------------------------
General Fund
Revenue:
001.313.100 Sales Taxes
Expenditures:
001.33.576.102.41 Professional Services
LIBRARY - EXPENDITURE INCREASES
-------------------------------
General Fund
Revenue:
001.313.100 Sales Taxes
Expenditures:
Temporaryy librarian
001.72.572,200.12 Overtime & Other Wages
Tape Back-up System
001.72.572.200.64 Equipment
SEWER - LAND PURCHASE
---------------------
Expenditures:
431.00.590.100.61 Land
431.00.590.100.02 Ending Working Capital
STORM DRAINAGE - 1989 EXPENDITURES
----------------------------------
Expenditures:
432.00.535.900.41 Professional Services
432.00.590,100.02 Ending Working Capital
SOLID WASTE - ADJUST REVENUE
----------------------------
Revenue:
434.343.750 Billings
Expenditures:
434.00.537.000.41 Professional Services
File: 904448B
5,279,100 5,295,900 16,800 16,800
5,000 12,300 7,300
70,000 79,500 9,500 16,800
-----------------
0
45,400
65,200
19,B00
15,100
64,100
49,000
689,700
620,900
(68,800)
5,295,900 5,299,900
48,000 52,000
5,299,900 5,305,900
4,000
4,000 0
-----------------
6,000 6,000
5,600 8,600 3,000
182,000 1B5,000 3,000 6,000
------------------
0
0 1,643,000 1,643,000
2,856,200 1,213,200 (1,643,000) 0
-----------------
0 30,000 30000
334,200 304,200 (30:000)
4,200,000 3,500,000 (700,000)
3,600,000 2,900,000 (700,000)
0
0
I
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CITY OF AUBURN
INTER -OFFICE MEMORANDUM
TO: City CouVget
DATE: August 1, 1990
FROM: Mayor RSUBJECT: Midyearecommendations
----------------------------------- - - - - - -
This memo transmits my recommendations for midyear budget adjustments. As
usual my recommendations include primarily those adjustments needed to
respond to unforeseen circumstances, efficiency improvements, and adjustments
needed to reflect otherwise approved actions by the Council. With one exception
I have avoided recommending any new program initiatives, preferring to consider
those activities in the full budget process. As I have discussed with the
Chairman of the Planning and Community Development Committee, the one
exception is a new position in the Planning Department to provide additional
staff to address rapidly developing demands in intergovernmental relations and
regional issues. In the past we have relied on diverting existing staff time from
the regular work of the City to address these needs. However, both the pace of
regional activities and the potential impact of those developments on city
operations has made this practice less effective and efficient. The diversion of
staff time is also beginning to have adverse impacts on the regular work load of
the diverted staff. Consequently I do not believe it prudent to wait for the full
budget process to address these mounting work load pressures.
As you are aware there have recently been additional funds appropriated by the
legislature for criminal justice. These new program funds are not included in
this recommendation and we will be submitting a separate budget amendment
later address these new resources.
As noted in the monthly reports the fiscal condition of the City is excellent and
the recommendations contained in this memo can be easily afforded without
significantly affecting cash reserves planned for the end of the year.
General Fund
Two types of general fund adjustments are needed. First there are a series of
"carry-over" expenses from 1989. These expenses should be balanced by the use
of the ending fund balance. Other expenses are due to unanticipated expenses or
the City's conservative budgeting practices to avoid budgeting more speculative
expenses. These funds should be balanced by new revenue and sales tax receipts,
which are sufficiently above forecast to offset these needs. There are also
unanticipated revenues available from various Fire Department related sources.
Legal: Two budget adjustments are needed in the Legal
Department:
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a). Increase intergovernmental by $90,000 out of the ending
fund balance to cover budgeted 1989 district court
expenses which were not billed until 1990.
b). Increase professional services by $65,000 for current
overage in the category (about $25,000) plus the amount of
the public defense contract (about $40,000) out of
additional sales tax receipts. Since we are continuing to
budget legal contractual services very conservatively,
adding budget appropriations as they are needed, another
adjustment may be needed to this category by the end of
the year.
2. Finance: Since US West assumed Northern Telecom (our previous
telephone and computer network vendor), adequate support for the
City computer network has not been available from US West.
This has forced the need to contract with another vendor for
support for the City computer network. This coupled with the
need to update the network's operating system for more efficient
operation requires an additional $12,000 to support the network
out of additional sales tax receipts.
3. Planning: Several amendments are needed related to the City
Planning program:
a). Personnel expenses do not include Mary McCumber's
salary which is being directly reimbursed by the State.
b). The rapidly increasing activity in intergovernmental
relations stimulated by various new pressures from regional
issues requires additional staffing to respond effectively.
The attached program improvement describes this new
position. An additional $9,400 should be allocated from
additional sales tax receipts to cover this need.
c). In order to facilitate the SEPA process the City now places
SEPA notices in the newspaper and these expenses are
reimbursed by the developers. The additional advertising
expenses offset the estimated $4,000 expense, from
additional related revenue.
4. Police: An estimated $20,000 from sales tax receipts will be
needed to pay for additional jail costs required due to our jail
exceeding capacity and requiring us to contract more of these
services than was anticipated.
5. Fire Department: Unanticipated revenues and expenses have
arisen related to the City's fire services. The new revenues more
than offset the new expenses. New expenses include:
a). $16,000 buildings additional costs associated with the
construction of the maintenance storage building.
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b). $5,000 in buildings for increased costs by bid for painting
the stations.
c). $2,000 in improvements for an oil separator for the
apparatus ramp. It is best to install this while we are
reconstructing the ramp this summer.
d). $5,000 in professional services as previously approved for a
study to identify the source of leaks in the building.
6. Public Works: Two adjustments are needed in Public Works.
a). Personnel expenditures are running high due to the
demand for development related services. In large
measure, although not directly accounted, these expenses
tend to be compensated for by .new revenue. It is
estimated that $7,300 from sales taxes will be needed by
the end of the year.
b). The current blueprint machine used by the city emits
noxious fumes and is not very flexible. Recent
advancements in copying technology has eliminated these
problems and I would recommend replacing the old system
now rather than waiting for the next budget cycle. The
new machine will cost $9,500 from sales taxes.
7. Streets: There are two carry over expenses from 1989. Both of
these items were budgeted then but were not billed out until 1990.
a). $19,000 in Street striping budgeted in 1989.
b). $49,000 for traffic control signals budgeted and ordered in
1989 but not billed out until 1990.
8. Parks: An additional $4,000 from sales tax receipts is needed to
fund professional services to assist in developing kick-off events
for the Centennial.
9. Library: Automation is proceeding according to schedule in the
library. As you may recall we budgeted this conversion
conservatively. It now appears that two adjustments are needed to
ensure continued cost effective implementation of the new system.
One adjustment adds additional input time for records and the
other provides a more efficient tape backup system.
As noted, the revenue balance for several of the additional general fund
appropriations have been treated in two different ways, whenever directly
offsetting revenues are not designated.
Expenses associated with a carry over obligation from 1989 was
treated as a reduction in the general fund undesignated ending
fund balance; reducing it by $158,800. The additional fire
department revenue "reduces" this reduction by $29,900 to
$128,900.
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2. New or expanded program activities are funded by increases in
the sales tax revenues by $133,200. Sales taxes are currently
running over $500,000 above the original budget.
The net effect of these changes is to reduce the budgeted ending fund balance
(designated and undesignated) from $1,663,100 to $1,534,200. However current
conservative projections for 1990 indicate that this will actually be $1,800,000 to
$1,900,000.
Enterprise Funds:
1. Sewer: The purchase of the Goedecke/Commerce property alters
the ending working capital balance and requires a budget
amendment.
2. Storm Water: The Storm Drainage budget requires a $30,000
carry over budget adjustment from 1989 for consulting services
related to the Storm Drainage Plan, budgeted in 1989.
3. Solid Waste: When we did the original budget, we were antici-
pating the County Rate increase which never materialized. The
affect of this rate increase on both revenues and expenses should
be removed from the budget.
In addition to these specific adjustments, there are several areas we will continue
to monitor for a potential adjustment later:
1. Storm Water: Flood expenses early in the year has made some
categories tight, but may stay in the overall appropriation.
2. Fire: It should be noted that overtime is 92% expended for the
year.
3. Legal: The amendment above is conservative and more may be
needed by the end of the year.
4. Public Works: Due to development pressures and the large
number of City projects under way, the entire public works
budget is very tight, especially in the personnel category.
cc: Department Heads
REQUEST FOR PROGRAM IMPROVEMENT
Title: Intergovernmental Affairs Specialist Priority: 1 FY: 90
Cost: 9,400 Person Responsible: Lancaster Dept: Planning
Description of Improvement:
Intergovernmental issues are demanding an increasing commitment of staff time due
both to their complexity, and due to the increasing likelihood that regional decisions will
directly affect the City and its citizens. This increased demand affects staffing needs of
virtually all City departments. The Intergovernmental Affairs Specialist would be a full
time, regular City employee. This employee would be responsible for monitoring the
activities and intiatives of external legislative, administrative and intergovernmental
bodies, and for coordinating the City's response under the supervision of the Planning
Director.
Cost for the remainder of 1990 would be $9,400, with $37,600 annual cost for
continuation thereafter. Better access to outside funding sources and better ability to
influence the actions of other government entities could off -set all or part of this cost.
Alternatives:
1. Absorb increasing demands for intergovernmental involvement with existing staff
by reducing commitment to other priorities.
2. Reduce involvement in intergovernmental and regional issues to a primarily
reactive role focusing on only the most critical issues requiring a City response.
Advantages of Approval:
Will ensure adequate understanding and meaningful
participation/influence over intergovernmental
issues and regional decisions affecting Auburn.
Implications of Denial:
Less understanding of, and ability to influence
critical intergovernmental issues affecting the City
and its citizens.
Resources Required:
Wages ....................... 7,400
Benefits .................... 2,000
Supplies..............................
Other..................................
Gov'1...................................
Capital................................
Total ......................... 9,400
Source of Funds:
Gen Fund ................ 9,400
Proprietary ........................
E
STATE OF WASHINGTON)
) ss.
COUNTY OF KING )
I, Robin Wohlhueter, the duly appointed, qualified City
Clerk of the City of Auburn, a Municipal Corporation
and Code City; situate in the County of King, State of
Washington; do hereby certify that the foregoing is a full,
true and correct copy of Ordinance No. 4448 of the
�ordinances-of the City of Auburn, entitled "AN ORDINANCE."
I certify that said Ordinance No. 4448 was duly passed
by the Council and approved by the Mayor of the said City of
Auburn;, on the the 6thday of August-A.D., 1990.
I further certify that said Ordinance No 4448 was
published`as,provided bylaw in the Valley Daily News, a
daily newspaper published in'the City of Auburn, and of
general circulation -therein, on the 12th day of August,
A.D., 1990.
Witness my hand and the official seal of the City of
Auburn this August 23, 1990, A.D.
Robin Wohlhueter
City Clerk
City of Auburn
25 West Main, Auburn, WA 98001-4998 (206) 931-3000