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Home My WebLink About08-14-2014 MinutesLes Gove Community Campus C I Ty 01" August 14, 2014 - 3:00 PM Annex Conference Room 2 VVA S 1 -11 N 61*0 NA MINUTES ley-3 4 a foxel 0-0-: 1 N Chair Rich Wagner called the meeting to order at 2:32 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Rich Wagner, Vice -Chair Largo Wales, and Member Wayne Osborne were present. Staff members present were Mayor Nancy Backus; Director of Administration Michael Hursh; Parks, Arts and Recreation Director Daryl Faber; Director of Community Development and Public Works Kevin Snyder; Finance Director Shelley Coleman; Financial Planning Manager Bob Brooks; City Attorney Dan Heid; Assistant Chief of Police Bill Pierson; Recreation Manager Brian Petty; Arts and Events Manager Julie Kruger; and Office Assistant Sue Van Slyke. Members of the audience were Robert Whale from the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications There were two agenda modifications transmitted to the Agenda. ACTION III.A. Resolution No. 5091 Resolution for Council consideration supporting new Youth -Teen Center and Community Center. DISCUSSION IV.D. Enhanced Police Patrol Efforts Update An update to the Committee from Assistant Chief Pierson on results of enhanced police patrol efforts at Les Gove Community Campus. Page 1 of 5 The order of the agenda was changed. Chair Rich Wagner determined he would bring forward Discussion Item IV.D. and take the remaining Discussion items next. Action Item III.A. was brought forward after the Discussion items. 11. CONSENT AGENDA A. Minutes - April 23, 2014 (Tate) Les Gove Community Campus Committee approved the minutes from the April 23, 2014 Les Gove Community Campus meeting as written. Vice -Chair Wales moved and Member Osborne seconded to approve the April 23, 2014 minutes as written. Motion carried unanimously. 3-0 Ill. ACTION A. Resolution No. 5091 Committee Vice -Chair Wales was excused from the meeting at this point in the agenda. Director Kevin Snyder explained that this resolution, if passed by City Council, will move forward a proposed youth/teen center and community center concept. Member Osborn motioned and Chair Wagner seconded to recommend City Council adopt proposed Resolution No. 5091. Motion carried unanimously. 3-0 IV. DISCUSSION ITEMS A. Proposed Youth & Teen Center/Community Center Concept (Snyder) Director Snyder recounted that in March 2014, Council decided to suspend bid advertisement for the existing community center design. The Mayor and several staff members considered potential ideas for other options in order to maintain the opportunity to utilize the $3,000,000.00 state appropriation. An extension for the funding can be addressed with the state after development of a new plan. Snyder presented a potential concept; a Youth -Teen Center/Community Center which will consist of two functional areas - Page 2 of 5 a Youth/Teen Center and Community Events center. He stated that this concept will not exceed the $9,000,000.00 budget. Snyder pointed out that the presentation is an initial concept. If Council adopts the proposed resolution, the concept would then be refined to incorporate ideas that the Committee feels are necessary for the center such as size, operational characteristics, design and other related concerns. Co -location of both the Youth/Teen Center and the Community Center will allow the City to optimize their resources by having the benefit of staffing and front desk operations working in unison and not separated by space. This would assist in maximizing the $9,000,000.00 to fund the project. In order to accomplish the goal, compromises from the previous proposal in regards to materials will need to be made. The building will remain aesthetically pleasing and functional. Vice -Chair Wales requested that the Committee be involved with the design development process. Snyder suggested the best use of staff and consultant time will be if there are check in points and consultation with the entire Council as scheduled on the Gantt Chart. The Committee discussed partnership opportunities for funding. Director Snyder suggested that seeking private sector sponsorship opportunities for additional funding would be advantageous. The Committee discussed revisiting and modifying the Gantt Chart to reflect Committee review at the 60% design review stage. Daryl Faber suggested that the Youth Council and teens should be involved. Another line item will be added to reflect this activity. B. Future Planning Efforts for Les Gove Community Campus A discussion was held regarding a master plan proposal for $75,000.00 towards consultant services emphasizing a urban park design. The newly acquisitioned parcels, as well as the entire park, would be included in the comprehensive master plan. Director Faber pointed out some of the amenities the park may include which would be dependent on cost and how the changes will effect the existing neighboring communities. The Committee concurred that surveys would be conducted at events in the park to target the park user population. A city-wide survey is not needed since there have been many such surveys previously. The master plan kick off is set for early 2015 and would likely be completed by June, Chair Wagner stated he would like the master planning project to be completed in April of 2015. In order to do this, Mayor Backus and Director Coleman will discuss the possibility of amending the commitment contract sooner instead of waiting until year end. Page 3 of 5 Director Snyder suggested one primary goal of the master plan may be to establish a framework so current and future councils will have established guidelines on how to make short and long-term investment decisions. C. Action Tracking Matrix (Wagner) Item A will be removed from the Action Tracking matrix since the issue has been accomplished. Chair Wagner will update the matrix and send out to Committee members for review. D. Enhanced Police Patrol Efforts Update (Snyder) Assistant Chief Pierson reported on security measures that have been implemented for the Les Gove Community Campus. The Police department is aware of a huge perception that there is a lack of safety in some of the parks and the downtown area. On June 5, 2014, a plan was implemented to dedicate a portion of overtime dollars to reestablish the trained bicycle patrols for 3 or 4 days a week. The bicycle patrols have been dedicating their time between the downtown area and Les Gove Park. Assistant Chief Pierson presented statistics on what the bicycle officers have been able to accomplish which has included a successful campaign in reducing the number of incidences in regards to issues. The Committee discussed various issues at Les Gove Park and legal options the City may have. The Committee suggested the possibility of using emergency beacons like those used on college campuses. Assistant Chief Pierson stated he will look into the beacons. A discussion was held on any funding to assist those inhabiting the park such as the homeless and others. Mr. Hursh stated there are agencies that can be utilized in assisting these individuals. It was determined, after discussion, that the Committee would like to make Les Gove Park a smoke free park. City Attorney Heid will draft an ordinance to make Les Gove Park a smoke free park with a section for Council review after one year to revisit the effectiveness of the ordinance. The Committee believes they should engage King County Library in dialog to help solve the vagrant, homeless, teen groups misbehavior and other issues of safety and courtesy within the park. Vice -Chair Wales revisited the need for more lighting, paths and working bathrooms in the park. Page 4 of 5 Director Faber commended the Police Department on their diligence in visibility and evicting vagrant individuals from the park. Assistant Chief Pierson explained that there will be accelerated police presence in the park in the near future due to the hiring and training of more personnel. V. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 3:43 p.m. APPROVED THIS I '&- day of r)0-�ObO� 12014 Rich Wagner, Chair Sue Van Slyke, 0 n Assistant Page 5 of 5