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RESOLUTION NO. 5 2 7 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND KING COUNTY TO IMPLEMENT THE 2017- 2018 WASTE REDUCTION AND RECYCLING GRANT PROGRAM AND ACCEPTING PROGRAM GRANT FUNDS WHEREAS, King County and the City of Auburn have adopted the King County Solid Waste Management Plan, which includes recycling and waste reduction goals; and WHEREAS, in order to help meet these goals, the King County Solid Waste Division has established a Waste Reduction and Recycling Grant Program for the suburban cities; and WHEREAS, this program provides funding to further the development of local waste reduction and recycling for Auburn businesses and residents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor is hereby authorized to execute an Agreement between the City and King County for the 2017-2018 Waste Reduction and Recycling Grant Program and accepting program grant funds in the amount of $75,698.00, which agreement shall be in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference. Section 2. The Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This Resolution shall take effect and be in full force upon passage and signatures hereon. Resolution No. 5274 January 10, 2017 Page 1 of 2 i "� Dated and Signed this J/ day of C.." , 2017. CITY OF AUBURN ANC ( KU , MAYOR ATTEST: ALC>I Danielle E. Daskam, City Clerk APPR• D AS TO FORM: tatk ' l =. Heid, -'i'o ey Resolution No. 5274 January 10, 2017 Page 2 of 2 CONTRACT It 5902696 INTERAGENCY AGREEMENT FOR 2017 and 2018 • Between KING COUNTY and the CITY OF AUBURN This two-year Interagency Agreement"Agreement"is executed between King County,a Charter County and political subdivision of the State of Washington, and the City of Auburn,a municipal corporation of the State of Washington,hereinafter referred to as "County" and"City"respectively. Collectively,the County and City will be referred to as"Party"or"Parties." PREAMBLE King County and the City of Auburn adopted the 2001 King County Comprehensive Solid Waste Management Plan,which includes waste reduction and recycling goals. In order to help meet these goals,the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines,attached to this Agreement as Exhibit B. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. • I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City of Auburn by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. • 1 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City • 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2017 and 2018 shall not exceed$75,698. • 2. This Agreement provides for distribution of 2017 and 2018 grant funds to the City. However, grant funds are not available until January 1,2017. 3. During this two-year grant program,the City will submit a minimum of two,but no more than eight(8),progress reports to the County in a form approved by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work;and b. reimbursement requests with both a Budget Summary Report Form which is attached • hereto as Exhibit D and incorporated herein by reference,and an Expense Summary Form which is attached hereto as Exhibit E and incorporated herein by reference,unless the City has a spreadsheet similar to the Expense Summary form already in use,in which case the City is free to.use that spreadsheet instead of the Expense Summary Form. The City will • submit the form or similar spreadsheet and not submit backup documentation for grant expenses.. If backup documentation is submitted, SWD will not retain it. The city shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight(8)progress reports and requests for reimbursement during the two-year grant program,they shall be due to the County on the last day of the month following the end of each quarter-April 30,July 30, October 31,January 31 - except for the final progress report and request for reimbursement which shall be due by March 31,2019. - If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program,they shall be due to the County by January 31, 2018 and March 31,2019. Regardless of the number of progress reports the City chSoses to submit,in order to secure reimbursement,the City must provide in writing to the County by the 5a'working day of January 2018 and January 2019,the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six(6)months of completion of the project(s)outlined in the scope of work,but no later than June 30,2019. 2 5. If the City accepts funding through this grant program for the provision of waste reduction and 1" recycling programs and projects for other incorporated areas of King County,the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 6. The City:shall be responsible for following all applicable Federal, State and local laws, ordinances,rules and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures,and the A= County neither incurs nor assumes any responsibility for the City's bid,award or contracting process. 7. During the performance of this Agreement,neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race,color,sex,religion, nationality, creed,marital status,sexual orientation,age, or presence of any sensory,mental,or physical handicap in the employment or application for employment or hi the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code,Chapter 12.16. 8. During the performance of this Agreement,neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code,Chapter 12.18. The City shall comply fully with all applicable federal,state and local laws,ordinances,executive orders and regulations that prohibit such discrimination. These laws include,but are not limited to,RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 9. The City shall use recycled paper for the production of all printed and photocopied documents 'related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 10. The City shall maintain accounts and records,including personnel,financial,and programmatic records, and other such records as may be deemed necessary by the County,to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. . These records shall be maintained for a period of six(6)years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14, These accounts shall be subject to inspection,review or audit by the County and/or by federal or state officials as so authorized by law. 11. The City shall maintain a record of the use of any equipment that costs more than$1,000 and is purchased with grant funds from King County for a total period of three(3)years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2021. i• 3 • 12. The City agrees to credit King County on all printed materials provided by the County,which the City is duplicating,for distribution. Either King County's name and logo must appear on King County materials(including fact sheets,case studies,etc.),or,at a minimum,the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division"and/or"text provided courtesy of King County Solid Waste Division." 13.The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request,the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced,provided that the County'credits the City for the materials. 14.The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event,as soon as they are available but no later than thirty(30)days prior to the event. If there is any change in the date or the location of an event,the City will notify the County a minimum of thirty(30)days prior to the event. If the event brochure is required for admission to the City's event,the City is exempt from having to provide the brochure to King County. 15.If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County,the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Attachment A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. • • 16. This project shall be administered by Joan Nelson, Solid Waste and Recycling Supervisor,City of Auburn,or designee. • B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by city and is subject to the King County Council's budget approval process. Provided that the funds are allocated through the King County Council's budget approval process, grant funding to the City will include a base allocation of$10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However,if this population based allocation formula calculation would result in a city receiving less than$10,000 per year,that city shall receive an additional allocation that would raise their total grant funding to$10,000 per year. • 4 2. The City of Auburn's budgeted grant funds for 2017-2018 are$75,698. 3. Within forty-five(45)days of receiving a request for reimbursement from the City,the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made,this shall be done by written notification to the City providing the reason for such exception. The County will not �. authorize payment for activities and/or expenditures which are not included in the scope of work << and budget attached as Exhibit A,unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's '1 report(s)and reimbursement request(s)are incomplete(i.e.,do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested),and/or are not consistent with the scope of work and budget attached as Exhibit A. 4. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates,for distribution. Either the City's name and logo will appear on such materials(including fact sheets,case studies,etc.),or,at a minimum,the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Auburn"and/or"text provided courtesy of the City of Auburn." 5. The County retains the right to share the written material(s)produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing,the County will encourage other cities to credit the City on any pieces that were produced by the City. 6. The waste reduction and recycling grant program shall be administered by Lucy Auster,Project Manager,King County Solid Waste Division,or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1,2017 or the date of execution of the Agreement by both the County and the City,if executed after January 1,2017,and shall terminate on June 30,2019. The City shall not incur any new charges after December 31,2018. However,if execution by either Party does not occur until after January 1,2017,this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1,2017 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II.A of the Agreement. • 5 IV. TERMINATION A. This Agreement may be terminated by King County,in whole or in part,for convenience without cause prior to the termination date specified in Section III,upon thirty(30) days advance written notice. • B, This Agreement may be terminated by either Party,in whole or in part,for cause prior to the termination date specified in Section III,upon thirty(30)days advance written notice. Reasons for termination for cause may include but not be limited to:nonperformance;misuse of funds;and/or failure to provide grant related reports/invoices/statements as specified in Section II.A3.and Section II.A.4. C. If the Agreement is terminated as provided in this section:(1)the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and(2)the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit,waive,or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations,terms and conditions set forth in this . Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management.Plan.Funds may be moved between tasks in the scope of work,attached as Exhibit A,only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s)is(are)consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect,indemnify, and hold harmless the County,its officers,agents,and employees from and against any and all claims,costs,and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims,demands, suits,penalties,losses,damages, or costs of any kind whatsoever(hereinafter"claims") brought against the County arising out of or incident to the City's execution of,performance of or failure to perform this Agreement. Claims shall include but not be limited'to assertions that the use or transfer • of any software,book,document,report,film,tape,or sound reproduction or material of any kind, delivered hereunder,constitutes an infringement of any copyright,patent,trademark,trade name,and/or otherwise results in unfair trade practice. • • 6 • VII. INSURANCE • A. The City,at its own cost,shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City,its agents,representatives,employees,and/or subcontractors. The minimum limits of this insurance shall be$1,000,000 general liability insurance combined single limit per occurrence for bodily injury,personal injury,and property damage. If the policy has an aggregate limit,a$2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County,its officers,officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf • of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured !: endorsement is attached to this Agreement as Exhibit C,unless Section VII.B. applies. B. If the Agency is a.Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements,a written acknowledgement of self-insurance is attached • to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority(WCIA),a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto,and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County,which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. • X. SEVERABILITY 1 If any section, subsection,sentence,clause or phrase of this Agreement is,for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 7 • XL NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the city at the addresses provided below: • Lucy Auster,Project Manager,or a provided designee • King County Solid Waste Division • Department of Natural Resources and Parks 201 South Jackson Street,Suite 701 Seattle,WA 98104-3855 If to the City: Joan Nelson, Solid Waste and Recycling Supervisor,or a provided designee City of Auburn 25 West Main Street Auburn,WA 98001 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: Kin! Cou_ (XXV-14 .-> ��� � BY /i FAV (Title) Pat D.McLau,?. ,Dir for Solid Waste Division For Dow Constantine,King County Executive FEB 2 3 2017 3111/7 Date Date • 8 EXHIBIT A CITY OF AUBURN SCOPE OF WORK 4. 2017-2018 SOLID WASTE DIVISION WASTE REDUCTION&RECYCLING GRANT A. BASIC INFORMATION 1. Applicant: City of Auburn 2. Project Title: City of Auburn Waste Reduction&Recycling Program 3. Grant Manager: Joan Nelson,Solid Waste&Recycling Supervisor City of Auburn 25 West Main Street • Auburn,WA 98001 Phone: (253)931-5103 Fax: (253)876-1900 Email:jenelson@auburnwa.gov 4. Project Manager: Kathleen Edman, Solid Waste Customer Care Specialist City of Auburn 25 West Main Street Auburn,WA 98001 Phone: (253)931-3047 Fax:(253)876-1900 Email: kedman@auburnwa.gov 5. Billing Coordinator: Consuelo Rogel,Financial Analyst City of Auburn 25 West Main Street Auburn,WA 98001 Phone: (253) 804-5023 Email: crogel@auburnwa.gov 6. Requested dollar amount: 2017-2018 Grant Award $115,698.00 4 -King County Special Recycling Events-$ 40,000.00 2017-2018 Total $ 75,698.00 B. PROPOSED SCOPE OF WORK Projects: Task#1 Residential Recycling Education Task#2 School Environmental Education • Task#3 Business Food Waste Reduction&Donation Education Project Managers: Auburn's Solid Waste Customer Care Specialist will implement and manage the projects. The Solid Waste&Recycling Supervisor will manage the administration tasks of the Grant (budget,reporting, and reimbursements). Both positions are fully funded by the City of Auburn Solid Waste Division. 1 • Schedule: January 1,2017 -December 31,2018 • Goals: To increase the awareness of and participation in Auburn's waste reduction and recycling programs,and to increase waste diversion in the Residential,School and Business waste streams. Background: Residential Community The City of Auburn provides recycling,waste prevention, and food scrap collection outreach and education to residents through media avenues such as: newsletters,postcards,advertising, website announcements, social media,phone messages,flyers, and recycling events. The City also provides an"at home"city-wide yard sale opportunity for single-family and mobile home park residents to promote reuse. The City recognizes the importance of educating its diverse community about different methods of waste reduction and recycling and publishes newsletters and articles, gives classroom waste reduction and recycling presentations,staffs educational tables at community events,and provides resources to residents who ask for assistance. • Auburn School District(ASD) City of Auburn Solid Waste Division continues to work closely with ASD's Resource Conservation Manager to promote waste reduction and recycling in the Auburn schools. The ASD is committed to sustainability and strives to continue reducing its waste stream. The City of Auburn provides classroom presentations to elementary students,waste reduction lunchtime activities to secondary students, and participates in various ASD sustainability programs. Many Auburn schools participate in the King County Green Schools and Washington Green Schools Programs. • The City of Auburn has contracted with the University of Washington(UW)to participate in a pilot project called Livable Cities. One of 20 projects,the Solid Waste Division project will consist of working with a UW professor and students to provide food waste reduction and donation outreach to the ASD custodial and kitchen staff. College students will conduct data and observation tracking on food wasted in school cafeterias,wasteaudits,and outreach and education to students they contact at the waste audit events. The UW students will stutunarize the findings to be used in support of the King County Green Schools Food Waste Reduction and Food Share Pilot Project and future implementation in the ASD, Business Community The City of Auburn provides recycling,waste prevention,and food scrap collection outreach and education to businesses through media avenues such as:postcards, advertising,website announcements, social media, flyers,on-site visits,and supports the contracted hauler outreach and education efforts. The City recognizes the importance of educating its diverse business community and provides employees with waste reduction and recycling training and walk-thru waste audits to those who ask for assistance. Task#1: Residential Recycling Education A. Program/Project Description e Residential Recycling Outreach&Assistance: The City of Auburn will use different forms of media, presentations, and promotional items to promote waste reduction and recycling programs. The City will produce and mail a postcard to all single-family residents promoting information on waste prevention,reuse,and recycling. In 2017 and 2018,the City's consultant 2 .. .. .....y..;......i .. .. .. .. _.._.. will continue providing outreach to residents through the recycle cart check projects and • through community events. The City will also continue to coordinate Christmas Tree Recycling and Holiday Styrofoam Collection events each year: • Residential Community Yard Sale: The City will promote waste reduction and reuse by sponsoring a three-day city-wide yard sale for all single-family residents the first and second week of June(one in north Auburn and one in south Auburn). B. Deliverables • Residential Recycling Outreach&Assistance: The City will produce or have professionally produced media pieces,displays,and promotional items,which may include,but are not limited to:posters,postcards,flyers, stickers, environmental tool kits,and decals. These materials will be used to promote waste reduction and recycling. • Residential Community Yard Sale: The"Yard Sale Kits"available to participants and various forms of advertisements will be the deliverables. C. Expected Outcomes/Impacts • Residential Recycling Outreach&Assistance: Postcards,flyers, advertisements,and social media announcements will promote upcoming City and County events and inform residents about resources available for waste reduction and recycling specific to their home. The City will increase awareness of and participation in the City's Waste Reduction and Recycling Program. • Residential Community Yard Sale:The city-wide yard sale will encourage residents to reduce waste and reuse, D. Evaluation o Residential Recycling Outreach&Assistance: The City will record the number of postcards, flyers, and articles created and distributed to City of Auburn residents(Single Family/Duplex and Mobile Home Park), The City will record the number of displays and promotional items created,displayed or distributed. Recycle cart check results before and after outreach is conducted will determine whether program efforts are successful. • Residential Community Yard Sale:The City will record the number of participants and the number of"Yard Sale Kits"distributed. An online survey will also be conducted,determining the number of items sold or given away. Task#2:School Environmental.Education A. Program/Project Description o School Programs&Presentations: City staff and a consultant will continue to provide Waste Reduction&Recycling and Worm Composting presentations to elementary school classrooms and other schools upon request. • Livable Cities.Project: A consultant will work with the Auburn School District Resource Conservation Manager(RCM)on waste reduction and recycling programs for the schools. City staff will work with the UW professor and students to promote food waste reduction. B. Deliverables • School Programs&Presentations:The number of classroom presentations and lunchtime activities will be a deliverable and the amount of materials recycled at the Auburn Schools will also be a deliverable. Pre-and post-classroom presentation surveys will be completed. 3 • Livable Cities Project: The type of food materials thrown away and observation of behavior data will be the deliverables. C. ,Expected Outcomes/Lnpacts • School Programs&Presentations: City staff and the consultant will promote valuable lessons about waste reduction and recycling to students and teachers. These lessons will then be shared with parents and may influence purchasing and disposal decisions. • Livable Cities Project: City staff and college students will promote food waste reduction and recycling to students and will track data and observations,supporting the idea of a Food Share Program implementation in the ASD. D. Evaluation • School Programs &Presentations: The City will record the number of classroom presentations and lunchtime activities given to Auburn.students. The pre-and post-classroom presentation surveys will determine the effectiveness of the information presented. The amount of materials recycled at each school will be tracked by the RCM. • Livable Cities Project: The City and UW students will record the type of food materials thrown. away and observations of behavior. Final information will be summarized for each waste audit event. Task#3: Business Food Waste Reduction&Donation Education A. Program/Project Description • Business Food Waste Reduction&Donation Outreach&Assistance: The City of Auburn will use different formsof media and employee trainings to promote food waste reduction and donation programs, The City will produce and mail a postcard to all food distributors, manufacturer and restaurants promoting information on food waste prevention and donation. B. Deliverables . • Businesses Food Waste Reduction&Donation Outreach&Assistance: The City will produce or have professionally produced media pieces,signage,posters, and labels. The City will also purchase indoor food waste collection containers and decals. These materials will be used to promote food waste reduction and donation. C. Expected Outcomes/Impacts • Businesses Food Waste Reduction&Donation Outreach&Assistance: Media pieces, signage, posters,and labels will promote food waste reduction and inform businesses and employees about resources available for food waste reduction and donation specific to their businesses. The City will increase awareness of and participation in the City's Food Waste Reduction and Donation Program. D. Evaluation • Businesses Food Waste Reduction_&Donation Outreach&Assistance-The City will record the number of postcards,flyers, signs,labels,and posters created and distributed to City of Auburn businesses. The City will record the number of indoor food waste containers and decals distributed to Auburn businesses. 4 C. PROPOSED BUDGET 2017 2018 Task#1•Residential Recycling Residential Recycling Outreach&Assistance $16,392.60 $ 2,670.40 Residential Community Yard Sale $ 1,625.00 $ 1,625.00 Total Task#1 $18,017.60 $ 4,295.40 j Task#2 School Environmental Education Schools Program Outreach&Assistance $16,750.00 $ 2,625.00 Livable Cities Project $ 5,000.00 $ 0.00 Total Task#2 $21,750.00 $ 2,625.00 Task#3 Business Food Waste Reduction&Donation Education Business Food Waste Outreach&Assistance $12,000.00 $12,000.00 Business Food Waste Outreach- Supplies $ 2,505.00 $ 2,505.00 Total Task#3 $14,505.00 $14,505.00 TOTAL 2017-2018 GRANT FUNDING $54,272.60 $21,425.40 • • • 5 2017-2018 CITY OF AUBURN -KING COUNTY WRR GRANT Maximum Eligible 2017-18 Funds $115,698.00 Less Special Recycling Events(4 Win/$10000 each $40 000:00 .a:.w.v<ty;,::.v,,:,a••;ra;;,va; - N;;; Match for CPG Projects(25%of CPG) $16,848.20 Adjusted Eligible Funds for WRR Projects $58,849.80 I`I ; F.y titir��l '�„��'" ya�n�e ,9+��4:�2'tr���a�''`sds�.a,�'a','.� ��\�'' it e �o � 0� �` c. c,Y i t 11, y{ � `4•�{�S1,JrC F�� �1��' ry'At::�.� tsr>a�+?, e r, �m\ d �' � �a su` \����19 �,}�.�H'� ��i �.������ ' ,v r� .n��,gni,��i F c� +� t� f .t��k�i�i,�r�� mo'''t: tt��-. C}�" rR r7���'�� �`'�a a 5 ter :.d `� f t '+ tfi{ is -t 5.i v,•.``) s.PV4 >s'!r r, ti`'�' +Y,`' " ;o- 0:14.'T ,�k '.� a ` {{''7� a ,n ,r .,,..�•� 3,�... avr �•, .. r4 •t.• 5..- ^ $'4;.•: Outreach Materials $1,206.90 $1,170.40 TotalPurchases $1,170.40 Consultant&Contract Services: Provide waste reduction outreach and conduct recycle cart checks. $9,000.00 $0.00 Consultant Total $9,000.00 $0.00 f ce QP. • .>,�•�.�,�?,,.�...:.:...........: .... �l•,&.`. 5.�1,..,.„... ..,.,`ra- tC •;a1 �i;. ':;>y...,,;:.,..v��:::.:.,::.,��:a:�Ac w:,t..,..• .: Promotion&Outreach: Outreach Materials $3,185.70 $0.00 Purchases Total $3,185.70 $0.00 • • Consultant& Contract Services: • Provide waste reduction outreach and conduct recycle cart checks. $3,000.00 $1,500.00 Consultant Total $3,000.00 $1,500.00 ^2,..1t ti.. .,3n1r.: i� .1V.: ,. ,x,',14.' \ „..{.Y ...:v tY;t. �� .,Cy .wJt�. `.�.� t �:���?����'��?.m!O1u11`�ty�;Yi�t`��.aie�i3RG>:�UI�t��?��9 j , . n.. . ... , ,�....Ss.. ., ,:, Promotion&Outreach: Promotion Ads and Materials $1,625.00 $1,625.00 Purchases Total $1,625.00 $1,625.00 Task#1 Total $18,017.60 $4,295.40 • • • ��tt �pm� C��y p�.T. yc,]����t,'�-'TMG r x?ry"ti 1g�>q��+�. �e�`F°�cp��ar- 111 i���,1'F^V 5`sC>.y.' Z{�p...j] �( aE�>- �?'�-/". V R ya �?j'7"v r y ( ,ti_ 'c�i _„l��l +.a�,h� BgnI lii�1`P`'g \`�P a`.-�y'I �,11 .2CIYf`3atJ' {',yF Q Y1:A�S '2^�� 3.2�,Cn� 4� Wl i 9��i.z�e/1Fi�i, 'ly..1wit .��l �ef�'C. A���£�Y 3�'CkFi� ryyG'nV�t, �x':3;'\�'�r,,.a �-��1."G �slnx�t��y4� 'tn.r,��'i:�s'�°-s`c�;'"��'Ve ia'\:.Ff�`iE�S`,..�y��`�'QS'A� '�c�� �S t/,�r � _� z�' µ� - �,}�, a Ay �1` - kuA \ .a .L. y�. ..!.�..;.,da:: a�,y t.n ^.s' ::e�3_.3k�..S.,.:..�a�r;.'F.siSa'Ll.�t\�a,.�.fi `��vnsh.y..'�y.<?:-:x3.!�Li, mss_.., '�±., :e ,1 i1nY a u r. i �i,_� �X ..Sgiu . �{at+.T X! „ r 1. u tR aV �s SVF.�'�S Yis Lt'�k,''�'�V.�`fi, �-�sfit?. i rr.'.Fz�'t i '\�. ,7 pV i ��y•, ry�(�t,treac `� sta cp tti S� aS �. ,`TFIF. g :d.� c��.:wrw�.t�ib. 4!.'�...Y32?�.u.,:�, �t<.:. ��Y... r`5:.1���1..:�;sk�iArUr�'��s�`..vtl6.ik'�n".�„L..;'FC ix�:�tai `a Purchases: Presentation and waste audit materials $750.00 $750.00 Purchases Total $750.00 $750.00 Consultant Services: Provide classroom presentations(3rd grade), school building waste $12,000.00 $0.00 audits, recycle start-ups&tune-ups, staff trainings and promote King County School Programs and Washington Green Schools Programs. Livable Cities School Outreach $5,000.00 $0.00 Consultant Total $17 000.00 $0.00 �cnr,[_7�(7e�p�P' .�}..1��\i`v �..1 >Wt.: $ :t?`:".`} '��"i..�i`.. �5,: /�� it.�.���j.L�...S:Sh'l, ..4'I'�'f4t`��: i:1'�'Y Y�\:\h" i:l:�n,:.;xC':. t:g'ti.x� ?'S:, 0+, ,:',al'I 1. coq 4-:},J.Ut f.�lYdshf� :74. S0f�ai.40. 14,0 5s �'`�`V 155' W'i' kVS�r�54'°skl;�sv '7 li±,3y `�gq, ^ns�:�!'73�;...SF\alU,..S�..�.,,��.,.. li,\tli ...............�) ,..�.. ......... ..�.�. "t..._b..x.n,.t.i.,�4x.�'}.�k'k)t.: .Gi 1�:1t -.Y..a'�iry C.`�S,k`h�E:�3M.•;���i'4t.aW.S. ,?.+•� Purchases: Presentation and waste audit materials $250.00 $0.00 Purchases Total $250.00 $0.00 Consultant Services: Provide classroom presentations(3rd grade), school building waste $3,750.00 $1,875.00 audits, recycle start-ups&tune-ups, staff trainings and promote King County School Programs and Washington Green Schools Programs. Consultant Total $3,750.00 $1,87$.00 Task#2 Total $21,750.00 $2,625.00 a a c k p ©o {go.lJ ”`hr.�d '��`�."" Sir '`�y1.� ,MAAV `. f�V ( o,➢�,,i his ..�. h^ ,� � £'�'Bx'�`�' �4 '`S 9`k �c ° -A4 9 J A FF eta Mh .f xR'� � �Z'L ��,�"4ci R`";,-rc��+ 2a rp1 '�vY �p(r•i. r ? I ..� d ,1 ,., �..Y '•.."^� �FS�'.�'L4'!.Q'rv-s� �.� ,fi.x ���._,.:.;s.�' •J 2.J.�_ a^ez q: V �\t t5 r 4,`�V31:.N,5� 5i'[il`t a ,n A,Sw�1W�`"t"h v'w Vk�K:-.�� �yuY. `� R 0, 1.. , ;S l?1414 I R)� r�<\r} y AS���)�%rsI�2151� '},.;xyI � is. s �, � y�� .., a.�. J.L. .">.e`` �` �s�`4�..V,.x,1�..>Y..a.Id'�:-r:..�:�i.,.�..,,tis.o:[tA.,.vxs.'\ 7+.,iS.r}..��n.. Purchases: Containers&Supplies $2,505.00 $2,505.00 Purchases Total • $2,505.00 $2,505.00 Consultant&Contract Services: Provide business food waste reduction trainings and waste audits. $12,000.00 $12,000.00 Track business participation and diversion data. Consultant Total $12,000.00 $12,000.00 • Task#3 Total $14,505.00 $14,505.00 • 1' <2 ? ' AIAMEI',() ',' tt� N. p. .�a�`" . -a#Ys^un„ !• -AM J'vtCz`%Y.i'} w .' 2017-2018 Total $75,698.00 Exhibit B 2017-2018 Grant_.Guidelines Program Eligibility: Grant funds may be used for a variety of Waste Reduction&Recycling(WR/R)-related programs, including residential and commercial waste reduction and recycling education programs,business assistance programs, and special recycling events. Cities may also use their funds on broader resource conservation programs,as long as they are part of an overall WR/R program. Cities may choose to use their funding on one program or a combination of programs. For WRJR program ideas,please refer to the lists below. Please note these lists are not exhaustive,but merely intended to provide some guidance on what is/isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid Waste Management Plan for direction in program development.If you are unsure if your proposed program is eligible for funding,please contact Lucy Auster at 206-477-5268 or lucv.auster(aikingcountv.aov. Eligible for funding: • School WRJR education/implementation programs • Kitchen food waste composting programs • Reusable bag promotions • Yard waste subscription promotions • Outreach at community events • Promoting new and existing WR/R programs through media,mail, and social networking • Business recognition programs • Recycling Collection Events(RCEs),including collection of tires and mattresses • Household battery collection and recycling(no lead-acid batteries) • Business and residential WR/R education and communications • Product stewardship initiatives- could be education programs or working with other agencies/organizations/businesses to implement programs • City recycling programs and facilities • Videos promoting WRJR programs The following are eligible for funding on a case-by-case basis,as long as part of an overall WRJR program. However,the County would not provide reimbursement if,for example,all of a city's grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light bulbs. • Water conservation-i.e.rain barrels • Energy conservation 1 • Water quality: integrated pest management;catch basin filters • Demonstration gardens; interpretive signage;recycled-content park furnishings 2017-2018 WR/R Grant • The following are not eligible for funding: e Collection of garbage,except for residual garbage related to the collection of recyclables. • Collection of any household hazardous waste items including,but not limited to: >Treated wood, >Paint >Lead acid batteries • >Oil, gasoline,and antifreeze >Fluorescent lights • Household Hazardous Waste(HHW)education programs Cities should pursue funding for HHW collection or education programs through the Ding County Local Hazardous Waste Management Program(LHWMP)or the Washington State Department of Ecology Coordinated Prevention Grant(CPG)Program. Grant Administration: ' Requests for Reimbursement: • Cities may choose to submit one request for reimbursement per year during the funding cycle,due no later than March 20,2018 and March 19,2019, However,cities may submit requests for reimbursement as frequently as quarterly. The Budget Summary Report Form(Attachment A)must be used when submitting requests for reimbursement. • By the 5th working day of January 2017 and January 2018,cities must notify the Solid Waste Division(SWD) of their total expenditures for work that has been completed to-date,but for which requests for reimbursement have not yet been submitted. Progress and Final Reports: • Progress reports describing program activities,accomplishments,and evaluation results need to accompany each request for reimbursement. A final report describing the outcome of grant-funded activities is due with the final request for reimbursement. If,however,the city does not have the results of its program evaluation by the end of the grant cycle,the final narrative report may be submitted no later than six months after the end of the grant cycle(June 30,2019). (Note: The final request for reimbursement would still need to be submitted by March 19,2019.)All progress and final reports need to be signed by a city official. Signed reports may be scanned and emailed. Amendments: Formal amendments to grant Interagency Agreements(IAAs) are not necessary unless the city wishes to make significant changes to its scope of work and/or budget. In general, a significant change would be one in which the city wishes to add or delete a task from their scope of work. A minor change,such as moving dollars between tasks,would only require written notification,which may be submitted via e-mail. However,the city should contact SWD when considering changes to their scopes and budgets to determine if a formal amendment is needed. 2 Exhibit C f A " i •ci. o ' Insurance Authority P.O. BOX 88030 Tukwila, WA 98138 17-Jan-17 Cert#: 10644 Phone: 206-575-6046 King County Solid Waste Division Attn: Lucy Auster-Project Manager Fax:206-575-7426 201 S_.Jackson St,Ste 701 Seattle,WA 981.04 RE: City of Auburn Waste Reduction&Recycling Grant Agreement-Contract#5902696 Evidence of Coverage The above captioned:entity is a member of the Washington Cities insurance Authority (WCIA),which is a self insuredpool of over 160 public entities in the State of Washington. WCIA has at.least$1 million per occurrence limit of liability coverage in its self insuredlayer that may be applicable in the event an incident occurs that is deemed to be attributed to the negligence of the member. WCIA was created by an interlocal agreement among public entities and liability is self funded by the membership. As there is no insurance policy involved and WCIA.is not an insurance company,yourorganization cannot be named as an additional'insured. Sincerely, Eric B. Larson • Deputy Director cc: Rob Roscoe Joan.Nelson c3etter Exhibit D BUDGET SUMMARY REPORT FORM 2017-2018 Waste Reduction&Recycling Grant Program City: , Date: Address: Phone: Invoice#: Report Period: Preparer's Name: •Contract#: Total amount requested this period: • Total amount previously invoiced: Original interlocal amount: Total amount charged to date: $ - Amount remaining for completion of interlocal: $ - Scope of Work Current Amount Task Description Budget Quarter Previously Remaining # (Task/title) Costs Invoiced Balance 1 $ - 2 $ - 3 $ _ 4 $ - • 5 $ - 6 $ - 7 $ - • i TOTALS $ - $ - $ - $ - For King County Use Contract# 0 ' Project 1126942 Org 720122 ExpAccount 54150 Task 22.000 Purchase Order# Requisition# Receipt Supplier# Supplier Pay Site. Invoice# Payment Type Total charges this period are approved for payment: $ Project Manager: Date , '~~ _��»"'�-- `' Exhibit DC King County Waste Reduction Grant Expense Summary Form 2017/2018 Grant Cycle - City of Reimbursement Request# Date Contract# ' _ --_ - —~ -_~~ • , [ ` . King County CITY CI.F_RKS(AFF C Solid Waste Division MAR A ,y Department of Natural Resources and Parks I l 4 2017 King Street Center 201 South Jackson Street,Suite 701 Seattle,WA 98104-3855 206-477-4466 711 TTY Relay www.kingcounty.gov/solidwaste March 21, 2017 Joan Nelson Auburn City Clerk 25 West Main Street Auburn, WA 98001 RE: Contract No. 5902696; Interagency Agreement Dear Ms. Nelson: Enclosed please find the fully executed Contract No. 5902696. Please do not hesitate to contact me at 206-263-9260 if you have any questions related to this letter. Sincerely, Kelly Dang Contract Specialist Enterprise Services cc: Lucy Auster, Project Manager, Solid Waste Division (SWD) SWD Centralized Contract Management Unit SWD Records Management Printed on recycled paper