HomeMy WebLinkAbout06-22-2017 Tourism Board Meeting MinutesAUBURNWASHINCTON
CALL TO ORDER
Auburn Tourism Board Meeting
June 22, 2017 — 10:00 AM
Auburn City Hall Council Chambers
MINUTES
Roll Call
The meeting was called to order at 10:10 am by Chair, Rebecca Frisch.
Board members present: Chair Rebecca Frisch, Kacie Bray, Tonia Jones, Rachael
McAlister, Ashley Mohoric, Ronnie Roberts. Board Members Julie Krueger, Reggie
Matto, Nicole Thissell, and Jim Wilson were not present.
Staff Present: Doug Lein, Economic Development Manager; Lorraine Chachere, Tourism
Coordinator; Holly Ferry, Board Secretary; Dan Heid, City Attorney
APPROVE APRIL MEETING MINUTES
Board Member Mohoric motioned and Board Member McAlister second to approve the
May 18, 2017 minutes.
MOTION CARRIED UNANIMOUSLY. 6-0
NEW BUSINESS — LEGAL PRESENTATION BY DAN HEID, CITY ATTORNEY
City Attorney Heid handed out a packet of training materials regarding the Open Public
Records Act; a copy of the City of Auburn Planning Commission Rules of Procedure and
the City Council Rules of Procedure; and a Request for Public Records form. He
recommended the Board adopt Rules of Procedure for guidance. He gave guidelines
regarding the members' roles and responsibilities relating to the receipt of a public
records requests, records retention, and the Open Public Meeting Act.
IV. OLD BUSINESS
A. Tourism Website
Tourism Coordinator Chachere informed the Board that the domain name "Explore
Auburn" was successfully purchased. She presented the website changes to the
Board.
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B. Tourism Video
Tourism Coordinator Chachere presented the final versions of the tourism videos
and explained the changes that were made.
C. Tourism Logo
The City's Multimedia Design Technician, Sarah St. George, will be at the July
meeting to explain the vision behind the logo, and the Board will have an
opportunity to discuss any ideas for enhancement or redesign with her at that time.
D. Identify Short and Long Term Goals for August ATB Meeting
Chair Frisch announced that select City staff will attend the August meeting to
explain roles, skill sets and availability offered that may be helpful to the Board.
Those attending will be the City's Multimedia Design Technician, Communications
Coordinator, and Director of Administration. The Board will then be able to identify
realistic goals for the remainder of the year.
E. Media Buyer and Tourism Maps Bid
Tourism Coordinator Chachere has been collecting bids for potential media buyers
and talking with vendors about the Tourism map. More information will be provided
at upcoming meetings.
F. Attendance Policy
The official attendance policy states that a member must attend 75% of the
meetings, and that will be enforced moving forward. A note will be sent out to those
not in attendance to inform them that they could be in danger of being asked to
step down from the Board and to encourage them to attend future meetings.
ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned at
11:37 am.
APPROVED this 201h day of July, 2017.
REBECCA FRISCH, CHAIR
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HOLLY FERRY, BOARD SECRETARY