HomeMy WebLinkAboutJohnston Architects AGREEMENT FOR PROFESSIOIVAL SERVICES
_ .
AUBURN ARTS AND CULTURE CENTER— FEASIBILITY STUDY
CP1612
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in the State of Washington, hereinafter referred to
as "CITY" and Johnston Architects whose address is 100 NE Northlake Way, Suite
; 200, Seattle, WA 98105, hereinafter referred to as "COIVSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A: Auburn Art Collective scope of work, dated 10.11.17, which is
attached hereto and by this referenee made a part of this Agreement.
The CONSULTANT, on a project basis, will perform the work outlined in
Exhibit A associated with the feasibility for the restoration of the historic Post Office
building as it relates to Architectural Design, Meehanical Engineering, Structural
Engineering, and Electrical Engineering scopes of work. Johnston Architects is the
primary consultant for this project who will be working with three subconsultants:
Harriott Valentine Engineers Inc. (Structural), Sider and Byers (Mechanical), and AWA
Electrical Consultants, Inc. (Electrical) to complete each individual scope of work. The
subconsultants listed are included under the umbrella of this agreement. An approved
task assignment shall be required between the CONSULTANT and the City prior to
commencing any work for any individual task.
2. TERM.
Agreement for Professional Services—Auburn Arts and Culture Center Feasibility CP1605
November 20, 2017
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The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
May 1, 2018 and can be amended by both parties for succeeding years.
The established completion time shall nof be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPEfVSATION.
The total compensation for this Agreement shall not exceed $13,150.00. Paid
per rates are attached in the fee schedule as shown on Exhibit A, which is attached
heceto and by#his reference made a part of this Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the performance
of any work under this AGREEMENT without prior written permission of the CITY. No
permission for subcontracting shall create, between the CITY and subcontractor, any
contract or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
Agreement for Professional Services—Aubu.rn Arts and Culture Center Feasibility CP1605
November 20, 2017
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fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT. '
The CONSULTANT shall be responsible for the professional quality, technical �'�
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall; without additional compensation,
correct or revise any negligent errors, omissions or other deficiencies in its plans,
' designs, drawings, specifications, reports and other services required. The
CONSULTANT shall perform its services to conform to generally-accepted professional
and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or acceptance
of, nor payment for, any of the services shall be construed to operate as a waiver of any
rights under this Agreement or of any cause of action arising out of the perFormance of
this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARNiL-ESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY. Should a
court of competent jurisdiction determine that this Agreement is subject to RCW
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4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
CONSULTANT AND THE City, its officers, officials, employees, and volunteers, the
CONSULTANT's liability hereunder shall be only to the extent of the CONSULTANT's
negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial
Insurance. Title 51 RCW, solely for the purposes of this indemnification. This waiver
has been mutually negotiated by the parties. The provisions of this section shall survive
the expiration or termination of this Agreement.
7. INDEPENDEPIT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
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CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000-0A0 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance poliey with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, tfie
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
Agreement for Professional Services—A.u.bu.rn Arts and Culture Center Feasibility CP1605
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The insuranee polieies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY, except for Professional Liability. Any insurance, self-
insurance, or insurance pool coverage maintained by the CITY shall be
excess of the CONSULTANT'S insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obta.ined from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII,
The CONSULTANT shall furnish the City with certifiaates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at.
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section. '
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring; or other
arrangements on the grounds of race, color, creed, religion; national origin, sex, sexual
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orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OVUNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
ofher information and materials as the CONSULTANT may have accumulated, prepared
or obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN.
In addition, the CONSULTANT agrees to maintain all books and records relating to its
operation and concerning this Agreement for a period of six (6) years following the date
that this Agreement is expired or otherwise terminated. The CONSULTANT further
agrees that the CITY may inspect any and all documents held by the CONSULTANT
and relating to this Agreement upon good cause at any reasonable time within the six
(6) year period. The CONSULTANT also agrees to provide to the CITY, at the CITY'S
request, the originals of all drawings, documents, and items specified in this Section and
information compiled in providing services to the CITY under the terms of this
Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSIOIV, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
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(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embeulement, theft, forgery, bribery, falsifcation or destruction of records,
making false statements; or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly chacged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREENiENT.
This Agreement may be terminated by either party upon twenty (20) days wrifiten
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services _affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
Agreement for Professiona.l Services—Auburn Arts and Culfure Center Feasibility CP1605
November 20, 2017
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may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Aubum, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relafing
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves; their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
Agreement for Professional Services—Auburn Arts and Culture Center Feasibility CP1605
November 20, 2017
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13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorney's fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT,agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by consultant representative on
behalf of the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of
the CITY. Any written notices required by the terms ofthis Agreement shall be served
on or mailed to the following addresses:
City of Auburn Johnston Architects
Attn: Jamie Kelly Attn: Ray Johnston
25 W Main Street 100 NE Northlake Way, Suite 200
Auburn WA 98001 Seattle, WA 98105
Phone: 253.931.4011 Phone: 206.523.6150
Fax: 253. 931.4005 Fax: 206.523:9382
�E-mail: jwkelly@auburnwa.gov E-mail;rjohnston(a�iohnstonarchitects.com
13.10. All notices or commun'ications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid_ Any such delivery shall be deemed to have been duly
given if mailed by certified mail, return receipf requested, and addressed to the address
for the party set forth in 13.9 or if to such other person designated by a party to receive
such notice. It is provided, however, that mailing such notices or communications by
certified mail, return receipt requested is an option, not a requirement, unless
specifically demanded or otherwise agreed.
_ __ ___ _
Agreement for Professional Services—A.uburn Arts a.nd Cultu�e Center Feasibility CP1605
November 20, 2017
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Any party may change his, her, or its address by giving notice in writing, statiog
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services—Auburn Arts and Culture Center Feasibility CP1605
November 20, 2017 �
Page 11 of 14. '
cirr oF AUBURN
��.�..��'�---
—o ,,
� Daryl Faber, Director Park, Arts, 8� Rec
Date ,1.j l,����7
ATTEST:
Daniel E. askam, City Clerk
APP UED S TO FORM:
Daniel B. Heid, City Attorney
NAME OF CONSULTANT
BY: �°�i J � �s�
Title: /aP����7n-�
Federal Tax ID # 9a �-0 2 S�D�
Agreement for Professional Services—Aubum Arts and Culture Center Feasibility CP1605
November 20,2017
Page 12 of 14
EXHIBIT A
SCOPE OF WORK
ExhibitA
Project#CP1605
Page 1 of 1
JOHIVSTON ARCHITECTS P�.�c
Date: 10.11.17
To: Jamie Kelly, Parks Planning &Development Manager
Project:Aubum Art Collective
Dear Jamie,
We are looking forward to embarking on the next sieps for the realization of the
remodel of the old Auburn Post Office, and the implementation of the Art
Collective.
As we understand it, your current needs are for some possible tweaks and
exploration of the floor plans, with the ba.th_rooms being relocated away from the
newly renovated windows which are a beautiful design feature of the building.
There is some leg work to do, both with regards to the floor plan & bathroom
locations, and from a larger perspective of the project as a whole.
The legwork will involve a site visit to include JA, a Structural Engineer (Harriott
Valentine Engineers), a Mechanical & Plumbing Engineer (Sider+ Byers), and an
Electrical Engineer(AWA Electrical Consultants). �
We have attached the proposals from each of the consultants, herewith:
The HVE fee proposal is $1300 for an�initial investigation of existing conditions
that are readily visible, along with written recommendations.
The Sider + Byers fee proposal is $2600 for an assessment of existing
mechanical, life safety, and energy use, along with a written narrative and rough
cost estimates.
The AWA fee proposal is $3250 for an initial assessment, and an assessment
report with general cost estimate of recommended upgrades.
Additionally, we estimate our time for the site visit and to manage consultant
questions and review & compilation of reports, as well as to write a summary of
our findings, to be � 35-40 hours. Our billing rate for this service averages
$150/hour. Our fee for this preliminary exploration and summary will be on a time
and materials basis, estimated at approximately $6000.
We have really enjoyed working on this project in the conceptual phases; and
look forward to helping you continue to realize a beautiful and functional project,
If this letter meets your approval, please sign a copy and return it to us. If you
have any ques#ions, don't hesitate to ask. Let us know when a convenient time
would be for a site meeting.
Sincerely, Approved
Ray Johnston
p 206.523:6154 • f 206.523.93i32 �
www. johns �onarchiteccs . com
100 NE NorChlake Way, Suice 200 • Seactle.WA 98105
Harriott Valentine Engineers Inc.
PROPOSAL
TO: Leah Wiiest
Johnston Architects
FROM: Todd Valenfine
DATE: 9/26/17
PAGES: (3)incl.cover
RE: Auburn Art Collective
Site Visit—Preliminary Feasibility Study
Dear Leah:
I
This letter serves as our proposal for structural engineering services for a preliminary feasibility study and �
initial visit to the job site. i
Project Understanding
We understand that you are working on the conversion of the old Auburn Post Office into an Art
Collective. Af this point, some input about the structural impacts of the renovation would be useful in �
defining the overall costs.
Our initial scope of work includes investigation of existing framing conditions that can be readily seen. No
selective demolition is antieipated at Ehis time. We will comment on the general state ofthe gravity and
lateral systems and how the remodel affects fhem respectively.
Our deliverable for this phase will consists of written recommendations and/or hand-draw sketches.
We propose our structural engineering services on an hourly basis subject to fhe attached Schedule af
Conditions. We estimate that our fees will amount to$1300 for this initial phase.
Schedule of Conditlons
If'you find these terms acceptable please sign and return a copy of this letter indicating fhat you have
�ead and agreed with this proposal and the enclosed Schedule of Conditions,which is part of this
agreement. If you haye any questions on oar scope of work or would like to discuss this proposal further
please do not hesitate to contact us.
Sincerely,
odd Valentine, P.E. for Johnston Architects Date
1932 First Avenue,Suite 720
Seattle,Washington 98101-2447 9/26/2017
tel 206 624 4760�fax 447 6971 Page t of 3
Harrlott Valentine Engineers Inc.
SCHEDULE OF CONDITIONS �
The services and compensation of Harriott Valenfine Engineers, Inc. are based on the foilowing
conditions:
1. Scope of Services
As outlined in proposal letter.
2. Hourly Charges for Personnel i
i
Personnel will be charged at the foliowing rates: �
James A. Harriott $169 Todd Valentine $155 '
�
Megan Isbell $120 Doug Clair $116 �
Kathryn Wamer $116 Kevin Tsuchida $99
Brian Ki�fcwood $99 Jonathan Carlson $87
Graham Cameron $83 Noa Harriott $67
From time to time, typically once per year in June, our hourly rates will be reviewed, and may be
adjusted. All services provided afterthe adjustment will be billed at the new rate.
3. Reimbursable Expenses
Expenses and services not directly provided by Ha►riott Valentine Engineers, Inc.will be charged at �
1.1 x cost. Reimbursable expenses include, but are not limited to, travel expenses, deliveries,and �
other charges incurred during the course'of work, not direcfly provided by Harriott Valenfine i
Engineers, Inc. These items are not included in the fee unless specifically noted in the proposal. ;
�
4. Printing
Printing of drawings will be charged at$5.00 per sheet. �
. ,
5. Billing I
Invoices will be issued monthly and are payable within 30 days of invoice date. An interest charge
of 1°!o per monfh will be payable on any amount not paid within the 30 day period. Attorneys'fees '
and any other costs incurred in collecting delinquent accounts shall be paid by the Client.
Work may be stopped and drawings withheld if the Client fails to pay within 30 days of billing.
Should this occur, Harriott Valentine Engineers, Inc. cannot be deemed in breach of contract or
liable for damages that may result.
6. Dispute Resolution I
Disputes between Harriott Valen�ne Engineers, Inc. and the Client arising out of or relating to the
subject project shall be litigated in King County,Washington Superior Court. The prevailing party
shall be awarded its reasonable attorney's fees and costs, including expert witness fees. Nothing ;
stated herein shall preclude a subsequent wriften agreement between Harriott Valentine Engineers,
Inc. and the Client wherein the parties agree to submit any dispute to binding or non-binding
arbifration or mediation.
1932 First Avenue,Suite 720
Seattle,Washington 98101-2447 9/26/2017
tel 206 624 4760�fax 447 6971 Page 2 of 3
Harriott Valentine Engineers Inc.
7. Ownership of Documents
Drawings and specifications prepared by Harriott Valentine Engineers, Inc.are instruments of
service and shal!remain property of Hamott Valentine Engineers, Inc.,whether the project is
executed or not:. Documents shall no#be used for any other project or extensions of this project �
without agreement in writing from Harriott Valentine Engineers, Inc. The Client shall hold harmless '
and indemnify against all losses, damages,and costs arising out of any misuse of the documents �
6y the Client or his agents, not specifically authorized in writing by Hamott Valentine Engineers,
Inc.
8. Risk Allocation/Limit of Liability
The Client agrees that Client has, or has had the opportunity to,consult with legal counsel before
executing this agreement and that Hamott Valentine Engineers, Inc:'s total liability to the Client or ,
Client's representatives for any or all injuries, claims, losses, expenses, or da.mages arising from or �
related to the work performed by Harriott Valentine Engineers, Inc: pursuant to this agreement shall ;
not exceed the fee. This risk allocation and limit of liability applies to all causes of action known or �
unknown, present or future,foreseeable or unforeseeable including, but not limited to, causes of
action based on Harriott Valentine Enginee�s, Inc.'s negligence,errors,or omissions, and any claim
based on any#heory grounded in tort, strict liability, breach of contract or breach of warranty.
The limita6on of waRanties in this paragraph is in lieu of all other express or implied warranties,
obligations or liabilities. F�ccept as provided in this paragraph, there are no express or implied
wananties,obligations o�liabilities, including but not limited to, any implied warranty or +
merchantability or fitness for a particular pwrpose. �
9. Termination
This agreement may be terminated by either party upon seven days written notice should the other
party fail substantially to perform in accordance with its terms through no fault of the party initiating
the termination.
10. Ver(fication of Existing Conditions :
Inasmuch as the remodeling and/or rehabilitation of an existing building requires that certain
assumptions be made regarding existing conditions, and because some of these assumptions
cannot be verified without expending additional sums of money,or destroying othervvise adequate
or serviceable po�ions of the building,the Client agrees that Harriott Valentine Engineers, Inc. shall
not be liable for any costs or damages incurced by any person or entity resulting from coneealed
conditions in the exis#ing building.
�
1932 Fifst Avenue,Suite 720
Seattle,Washington 98101-2447 9126%2017
te1206 624 4760 j fax 447 6971 Page 3 of 3
!
!
�
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September 27, 2017 ' r �' � �
� � � � � �
}��� I
; s ' 1 �
Leah Wiiest t `
. r . f
Johnston Architects �--- �_ �
100 NE Northlake Way, Suite 200 �
Seattle, WA 98105 ;
Project: Aubum Art Collective �
Building Assessment Study—Mechanical �
9
E
Thank you for including us on your team forthisfun project! The project is the Auburn !
Art Collective which is looking at taking over the old Auburn post office. It consists of �
refurbishinglconverting a historic post office, bu'ilt in 1937, to a space supporting the j
Arts. j
I
The intent is to house the following functions: gallery, coffee bar or catering area, �
office/reception, various studio types, classrooms, restrooms, storage areas and practice 4
stage.
i
f
This proposal is for the mechanical, plumbing and fire sprinkler portions of a building ;
assessment sfudy, to include a site visit and a meeting. The purpose is to discuss �
mechanical needs in relation to Code, life safety, energy use and overall function. We j
also anticipate initial cost estimating for mechanical needs, pnoritized by relative urgency �
of need fo�the work. ' �
Scope of Work �
1. One site visit to tour the building and evaluate existing conditions; I
2. One meeting at JA's offce to discuss the program and scope of work; ;
3. Discuss phasing options and how it relates to mechanical work; ',
4. Review existing drawings, 'rf available; !
5. Develop mechanical and plumbing priorities for future building needs; i
6. Separate, narrative descriptions of the proposed mechanical, plumbing and fire �
sprinkler systems; and
7. Develop rough cost estimates.
j
Fees �
We propose a stipulated fee of$2,600.00 for this work. !
If this proposal meets with your approval, please initial this letter and fax it back to us.
We can proceed immediately, As always, we look fonrvard to working with you. !
Sincerely, ;
SIDER + BYERS ASSOCIATES, INC.
oY.+s� �
Jon Shafer, P.E. �
i
__- - . _ _ .__.___ _____- - ------ ____ __ _ ____ ______ _ - ------.---- '
______ __ __ ---- --------------- ___ . ;
side�tiyer"s.com 192 Nickerson'St., Suite 300 Seattle,,Was;Hington 981,49 206'.285.2966 !
i
� Nathan Byers;P.E,• � Jon Sfiafer P.E. o• Dana;Fontes,;R:E.; i
e ELECTR/CAL
COAtSUITAtVTS,
/NC_
4
19015 - 36th AVENUE WEST, SUITE E • LYNNWOOD,WA 98036 • P: (425) 775-1799 • F: (425) 774-9870
October 10,2017
Johnston Architects LLC
100 NE Northlake Way,Suite 200
Seattle,WA 98105
Attention: Ray Johnston
Subject: Auburn Art Collective—Building Electrical Assessment
Dear Ray,
This is regarding the Re.quest for Proposal for Electrical Engineering services for the above subject
project for review and participation,
DESCRIPTION
■ Building assessment of an 8,000 sq.ft.Post Office in Auburn,WA
SCOPE OF WORK
1. Initial site visit and evaluation of existing building ele¢trical service,lighting,and associated
electrical systems �
2. Electrical assessment report and general cost e.stimate of recommended upgrad.es
FEES
*Total Fee—Lump Sum Amount: $3,2_50.00
*REIMBURSABLE EXPENSES
Reimbursable expenses are not included for travel,pazking,printing,and document delivery. These
expenses shall be billed monthly at cost plus 10%. Estimated$50.00
EXCLUSIONS/ADDED SERVICES
The following are items not included in the scope of work,but can be added on an hourly basis
at the hourly rates(listed below):
■ Electrical design drawings,sketches,or calculations
■ Utility company cooriiiriation or application
■ Riser diagram,sketches
Hourly Rate Schedule
Senior Engineer $140.00/hr
Design Engineer $125.00/hr
AutoCAD $90.00/hr
Clerical $70.00/hr
Auburn Art Collective—
Electrical Assessment
Page 2
After reviewing this proposal,please let me know if you have any questions or if anything needs to
be adjusted. We look forward to working with you on this project.
Sincerely,
AWA Electrical Consultants,Inc.
Johnston Architects LLC
Brad Adcock,P.E.
President
Date