HomeMy WebLinkAbout09-11-2017 Minutese
'U
VA S I [ I iNX TON
CALL TO ORDER
BIA Ratepayer Board Meeting
September 11, 2017 — 1:00 PM
Auburn City Hall Council Chambers
MINUTES
Roll Call
The meeting was called to order at 1:18 pm by Vice Chair, Giovanni DiQuattro.
Board Members present: Vice Chair Giovanni DiQuattro, Board Members Josef
Forsberg, Kelly Gordon, Bob Klontz, Laura Theimer, and William Cowart (alternate
voting member). Board Members absent: Darren Jones, Lynda Krill, Kirk Lantier,
Ruth Neil -Stover, Ronnie Roberts.
Staff present: Doug Lein, Economic Development Manager; Jessica Leiser, Assistant
City Attorney; Jeff Tate, Assistant Director of Community Development Services;
Holly Ferry, Board Secretary
APPROVAL OF MINUTES
Board Member Forsberg moved and Member Gordon second to approve the August
19, 2017 minutes.
MOTION CARRIED UNANIMOUSLY. 6-0
FINANCIAL REPORT
Manager Lein reported that there had been no change to the financial report since
last month.
Manager Lein provided an updated list of everybody within the BIA and which
identified those whose fees have not been paid. He pointed out that the BIA Board is
going into their 2018 financial cycle. He reminded the Board that there is work being
done to make the ADA a stand-alone 501(c)(3) and reported that there are a number
of new businesses within the BIA, mostly all on Main Street, that have agreed to
become active with the ADA. These businesses are working with Tourism on some
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special event activity on Main Street. He suggested that by the next meeting the
ADA would have a better report of where it is going and what its budget requests
might be for the marketing and branding side of Main Street.
IV. OLD BUSINESS
A. Update on Draft to Ordinance 4293
Manager Lein reported that he submitted the draft Ordinance to Director of
Administration Dana Hinman. The target dates are to present it to the City
Council at the October 9 City Council Study Session. if approved, then move it on
for adoption at the November 6 City Council meeting. He suggested that the
Chair or Vice Chair be at the Study Session with some additional Members to
answer questions asked by the City Council.
V. NEW BUSINESS
A. Report on Downtown Auburn Parking
Assistant Director of Community Development Services, Jeff Tate informed the
Board of the basics of parking in downtown Auburn and provided a map of the
downtown Auburn permit parking. Discussion followed, and Members asked
questions to gain understanding. There was concern expressed about the
mattresses in one of the clumpster enclosures which homeless pull out at night
to sleep on. Assistant Director Tate recommended calling Code Enforcement to
help resolve the issue. Concern was raised about people who park in 3-hour
parking spots all day, knowing they will not be fined. Assistant Director Tate
thought it would be useful for people to have an understanding of what Police's
approach is to parking enforcement. He suggested that staff could find out what
that approach is and report back to the Board. An idea was brought up that the
City purchase private lots for permit parking for business owners and their
employees. The loss of parking due to upcoming building projects was also
discussed. Assistant Director Tate informed the Board that there is nothing in
City code that precludes private property owners from renting out their space.
The Board discussed the formation of an ad hoc committee to investigate and
collect data on the parking in downtown Auburn. Assistant Director Tate
suggested a good starting point for the ad hoc committee would be to look at
City Council's 2014 Comprehensive Downtown Parking Management Plan. The
Board decided to establish an ad hoc committee of three members to discuss
parking enforcement and parking standards as well as data collection and
evaluation. It was agreed that staff should reach out to the entire Board to
inquire who would like to be nominated to be on the ad hoc committee and then
send an email out to all Board members listing all nominees. Manager Lein said
staff will develop a list of survey questions to get out to all 180 businesses.
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Board Member Cowart moved and Member Gordon second to form a
Downtown parking ad hoc committee.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Branding and Marketing for the Fourth Quarter
Manager Lein described the new 60-second Tourism marketing video, which will
show much more of downtown's retail, entertainment, and restaurants and also
addresses the need to brand Auburn to Auburn residents. The video will play at
the Regal Auburn Stadium 17 Theater before every film and on every screen
between the first of October through the end of the year. The funds for this
would come out of the Tourism and Economic Development budgets, and
possibly the BIA Board, if it is agreed upon, and broken down equally between
the three.
C. City Email Addresses for All Board Members
Manager Lein informed the Members that IT will be giving all Boards and
Commissions members a City email address for City correspondence to protect a
personal or work email address from public record requests. IT will come to a
future meeting to train Members in how to use their City email.
V1. AUBURN DOWNTOWN ASSOCIATION UPDATE
There was no update from the Auburn Downtown Association, aside from what
Manager Lein provided in his financial report update.
VII. ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned
at 2:32 pm.
APPROVED this 9th day of October, 2017.
Giovanni DiQuattro, Vice Chair Holly Ferry, Board Secretary