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Home My WebLink AboutVRFA TRANSITION FINAL* CI~T(Y TOFR• •• AV 1~U~~~1 ~! Peter B. Lewis, Moyot WASH 1 N GTON 25 Went Maln Street * Aubum WA 98001-4998 * www.aubumwa.pov * 253-93t -3000 August ~, 20(17 It1ark H~,ra,ki Adn)inistrative Manager, Valley Regional Firc Authority 1 l U l U Street Northeast Auburn W'A 9K002-=3025 Subject: Response to Request for Transition of Services to the Valley Regional Fire Authority In response t~~ your letter uf•Jurn; 4, City of Auburn currently provides all intornTation technology services fir the Valley Regional Firc Authoriiy. Rased on the attached. it is our recommendation that VRFA continue to use City of Auburn services for technology infrastructure: voice and data COnIrT]Unll'at10n5, as well as (;IS services. The staffing and contracts in place to support this infrastructure could not be duplicated by VRFA at similar costs. Mnual costs for City of Auburn to provide these services are estimated to be S4i,000 plus I additional Information Sen~ices F"TE. An additional one time project cost of $27,000 is estimated to upgrade the phone systems in use by the ~'KF:1 when the City upgrades those services next year. Communications costs associated with VRFA expansion of staff or technology infrastnrcture would he in addition to these casts. ~~ e flrrther recommend that I~RFA network be separated from the City of Auburn network and that the VRFA budget ti)r the resources required to maintain and operate the VRFA network and to support VRFA desktop and apparatus equipment. Under this scenario. the City of Auburn would provide woicc and data conununications services to each of the facilities much like a telecomnutnications vendor. VRFA stuff would manage sen•ers, sottware applications, personal computers and other technolo~~y used by VRFA allowing more control over their clay to day operations and technical environment. Attached is a document that gives more details as to the ser~•ices provided and the costs associated with those sen•ices. Please note this only takes into consideration costs that have been absorbed by the City of Auhurn in providing services this year. Any expenses paid directly by VRFA in 2(107 and an_y costs associated with new or expanded services would be in addition to these esti-nates. Please feel free to call me if you have additional questions about this information or my reconT-ncndation. Thank you / `Wu-e- l/ o / ~~ Lo rie RcnTphcr Inti)rn)ation Services nirector Cc: ti1ayur Pete Lewis. City of Auburn Shelley Coleman, City of Auburn Finance I)ircctor F.ric Robertson, VRFA Administrator Services Provided to VRFA by ('ity of Auburn As of July 2007 GIS Support 1 he City ofAuhurn provides GIS services to ~'RFA. These sen~ices inchrde but are not limited to mapping, data analysis and data entry. Additionally, this data is shared «~ith outside agencies on behalf of the ~'ItF:1 as reiluired. It would be cost prohibitive lur the ~'RFA to create its o~~•n GIS data services. This data is primarily for the Auburn service area. Additional costs could be incurred to add data from the other service auras and ~~ould he negotiated based on the rrquirements of ~'ItI~.A. GIS currently dedicates .5 FT1•: to support of VRI~A at a cost of $50,000 per year. Data Communications: The Cite of Auburn Inforniation Sen ices provides all maintenance, operations and support for connectivity between fire stations and to the intergovernmental nerivork. hire Stations 31, 32 and 33 are connected to each other and the Internet via the City of Auburn connection to the King County I- Net. This connection supports data, voice and video services hrtwecn these sites as well as to the outside. Station 38 is using phone services provided by ('ity of Pacific and connects to data through a dedicated -I-l line henveen City of Pacific and Auburn ('ity Hall that is in place to support the Pacific Police ~)epartment's connection to their Police Records database which is hosted by Auburn. "hhere arc 9 nctN-orl: switches that support this data comnntniratiuns. Options: ('ontinue ~~ith Cite of Auburn support: • Maintenance and replacement fund for existing equipment $25.000 per year • Support costs: .25 F"I'I: ($25,000) Separate from City of Auburn and self support: • Estimated one time costs for hardware, software and services: $30,000 using commercial -hl service to Stn 33, 38 Or • $130,000 installing dedicated fiber to support Stn 33, 38 • ISUnIaICd annual costs: $65,000 ~-Dice Communications: I~hr Oily of Auburn [nforn~ation Services provides all maintenance, operations and support for all juice communications in all tiin JIatIOnS. ~ hls Includes both larld Itne phones, cellular phones and cellular data cards li)r laptops and tiro apparatus field computers. The City owns and operates a Nortel phone switch which serves as a central communications sen•er. The City also nriuuains an ~- 91 1 locator services as inquired by law. Fire Station 31 is connected with a Nortcl N4ini Remote, SlatlOiis 32 and 33 arc connected with .miller switches called MCKs. There are >~ desk phones in place throughout the Fire service buildings. ('urrently, ('ity staff does all procurement and maintenance of Nextcl and Sprint sen ices tin• VR FA. Options: ('ontinuc with City of Auburn support: • Maintenance and replaccrrn:nt titnd for existing phone system $20,000 • One time costs in 2008 - $27,000 for VoIP amversion for • Pearly support costs associated with this sen-ice is .25 FTE $25,000 AUBURN * MORE THAN YOU IMAGINE Services Provided to VRFA by City of Auburn r'1s ot•.luly 2007 Separate from Cit}~ of Auburn and self suppo-•t: • t~.stinuued one time costs to convert Mini Renwte at Stn. 31 to Core Switch: X100,000 • Additional hardware to convert Stn. 32, 33, 38 to Vo1P on Stn. 31 core: $4>,OOU • Pearly rnaintcnance on cure svstem: ~ 1 ~,UUO • Professional services for network changes, fixes and maintenance: $12,000 • long Distance services estimate through State of ~'~'A SCAN: 56,000 Server and Desktop Support 7 he Cite of Auburn information Sen•ices provides all maintenance, operations and support fur all desktop and server applications and hardware. This includes both devices in the apparatus as well as in each of the tour fire ,rations. Included in this support is ?-3x7x36~ support for rmergenc_v outages. Options: ('ontinuc ~~ith Cite of Auburn support: • Maintenance and replacement fund tilt existing equipment 57~,OOU per year • One time cosu in 2UU8 for dedicated backup system: ~ 10,000 • Purchase of imaging system dedicated to VRFA: unknown at this tune • Pearly support cost associated with this servie~ is I FT[: 5100,000 Separate from Cite of Auburn and self support: • Anmlal mtUl]teI]anCC and i'l'plaCl'melll tU11d for CXl~tnlg egUlpment 57,000 per year • One time costs in 2008 for dedicated backup system: 510,001) • Purchase of imaging systcm dedicated to VRFA: unknown at this time • Staffing: would rerurnmend one full time person to support desktop, and servers with higher skilled support provided on a contract basis. AUBURN * MORE THAN YOU IMAGINE