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HomeMy WebLinkAbout5420 RESOLUTION NO. 5420 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY TO APPLY FOR AND, IF AWARDED, TO ACCEPT GRANT FUNDS IN THE AMOUNT OF UP TO $150,000.00 FROM THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, AVIATION DIVISION, TO PERFORM THE CONSTRUCTION OF THE AUBURN MUNICIPAL AIRPORT RUNWAY ENHANCEMENT PROJECT FOR THE AUBURN MUNICIPAL AIRPORT AND AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT THEREFORE WHEREAS, the completion of the construction of the Auburn Municipal Airport Runway Enhancement project (Runway Enhancement Project) at the Auburn Municipal Airport is a necessary part of responsible airport facility management and maintenance, and ensures the continued usability and safety of the runway surfaces for aircraft use; and WHEREAS, the Runway Enhancement Project is an integral part of the most recent Airport Master Plan, which was approved by the Federal Aviation Administration and the Washington State Department of Transportation, Aviation Division; and WHEREAS, the City of Auburn plans to submit to the Federal Aviation Administration a request for federal grant funds for 2019 in the amount of up to Two Million Seven Hundred Thousand Dollars ($2,700,000.00), to be used towards the construction for the Runway Enhancement Project; and Resolution No. 5420 April 8, 2019 Page 1 of 4 Rev. 2018 WHEREAS, The City Council adopted Resolution 5359 on April 2, 2018, which expressed the Council's support for the design, land acquisition, and construction for the Auburn Municipal Airport Runway Enhancement project, authorized the application for grant funds in the amount of $136,110.00, and authorized the expenditure of matching funds; and, WHEREAS, the City of Auburn also has plans to apply to the Washington State Department of Transportation, Aviation Division, for a matching grant of up to One Hundred and Fifty Thousand Dollars ($150,000.00) or 5.0% of the total cost of the Runway Enhancement Project to be used for the construction phase of the project; and WHEREAS, the City of Auburn has available, and is willing to provide, up to One Hundred and Fifty Thousand Dollars ($150,000.00) which is 5% of the funds needed as the City's local match for the Runway Enhancement Project. Alternatively, the City of Auburn has available, and is willing to provide, up to Three Hundred Thousand Dollars ($300,000.00) which is 10% of the funds needed as the City's local match for the Runway Enhancement Project if the requested Washington State Department of Transportation Aviation Division grant funds are not awarded; and WHEREAS, the Washington State Department of Transportation Aviation Division, requires a resolution from the City of Auburn expressing support of the Runway Enhancement Project prior to award of state grant funding; and Resolution No. 5420 April 8, 2019 Page 2 of 4 Rev. 2018 WHEREAS, by virtue of this Resolution the City Council finds that the Runway Enhancement Project will benefit the health, safety and welfare of the residents of the City of Auburn by improving and supports the Runway Enhancement Project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. The Auburn City Council expresses its support for construction of the Runway Enhancement Project and authorizes the City's expenditure of up to One Hundred and Fifty Thousand Dollars ($150,000.00) as its 5% match of the funds needed to complete this construction. Alternatively, the Auburn City Council authorizes the City's expenditure of up to Three Hundred Thousand Dollars ($300,000.00) if the requested Washington State Department of Transportation Aviation Division grant funds are not awarded. Section 2. The Mayor is authorized to apply for the Washington State Department of Transportation Aviation Division grant, to accept this grant if awarded, and to enter into contracts to expend the grant funds. The Mayor is authorized to implement administrative procedures necessary to carry out the directives of this legislation. Section 3. This Resolution will take effect and be in full force on passage and signatures. Resolution No. 5420 April 8, 2019 Page 3 of 4 Rev. 2018 Dated and Signed this \S'. day of SaQ r . , 2019. CITY OF AUBURN 1 A CY . . S, MAYOR ATTEST: APPROV D AS TO FORM: Ccs Shawn Campbell, MMC, City Clerk Steven L. ross, City Attorney Resolution No. 5420 April 8, 2019 Page 4 of 4 Rev. 2018 GCB 3383 ANL �I/ Depaihnsot el Transportation Public Entity and Address Grant Agreement City of Auburn 25 West Main Street Washington Airport Aid Program Auburn, Washington 98001-4916 Airport Name Auburn Municipal Maximum State Grant Obligation $ $52,000.00 THIS AGREEMENT, made and entered into this 4th day of August , 2020 , between the STATE OF WASHINGTON, acting by and through the Aviation Division, Department of Transportation, (hereinafter the"STATE")and the above named Public Entity, (hereinafter the"PUBLIC ENTITY"). WHEREAS,the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for (acquisition and/or development)of the Auburn Municipal Airport together with the plans and specifications for such project,which project application has been approved by the State and is hereby incorporated herein and made a part hereof; WHEREAS,the State has approved a project for development of the airport consisting of the following described airport development: Project Number Detailed Breakdown By Items AUB-01-20 $52,000.00 - Runway 16/34 Extension(Construction), including eligible items as of May 1,2020. NOW,THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of the(a)Public Entity's adoption and ratification of the representations and assurances contained in said project application, and its acceptance of this offer as hereinafter provided, and(b)the benefits to accrue to the State of Washington and the public from the accomplishment of the project and the operation and maintenance of the airport as herein provided,the State hereby agrees to pay as its allowable costs incurred in accomplishing the project. The terms and conditions of this grant agreement are as follows: The maximum obligation of the State payable under this grant shall be 52,000 The Public Entity shall: 1. Deposit in an Aviation Fund for said airport, at least$ 52,000 to match the State's participation in said project. 2. Carry out and complete the project in accordance with the plans and specifications and property map, incorporated herein, as they may be revised or modified with the approval of the state. 3. In connection with the acquisition of real property for the project,the Public Entity shall secure at least two written appraisals by competent,experienced appraisers who are members of a recognized professional appraisal organization and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the parties. DOT Form 900-078 EF Revised 5/98 Page 1 of 3 GCB 3383 4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said airport in an amount equal to the state's participation, or the amount designated in paragraph(1)above,which deposited amount will be used solely for the purpose in question. 5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities developed under this project;that no exclusive operating or use agreements shall be granted to any person,company, or corporation;that failure to abide by such agreement shall automatically obligate the immediate and full return of all State of Washington money expended in behalf of the project to the State of Washington with reasonable interest. Further,the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of years,whichever is longer, as determined by the Aviation Division. 6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state agency use or for state activity in search and rescue. And,further, RCW 47.68 is followed to best serve the public. The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to allowability. The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity. This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval letter for each project. Except for those projects receiving both state and federal aid,the following inspection scheduled,and reporting system will be required: A. Inspection Schedule and Reporting system will vary for each project. Basically,the inspection schedule will be placed on a quarterly basis. On project taking less than three(3)months,the Public Entity will be required to make reports and be inspected on the following schedule: 1. Public Entity project commencement date. 2. Public Entity report project completion date and request final inspection. 3. State will make final inspection and sign-off project as completed. 4. State will arrange for audit of account in accordance with regularly scheduled audit program. B. Projects taking over three(3)months will be set up on a quarterly inspection and progress report system. The Public Entity will be required to make reports and be inspected on the following schedule: 1. Report project commencement date. 2. Public Entity will make a three(3)months progress report. This will be a letter report giving percentage of project completed,fund expenditures to date,and short narrative of the project progress, problems encountered and plans for project completion. 3. State will make quarterly project inspections and prepare the report of inspection. A copy of the report will be delivered to the Public Entity. 4. Public Entity will make report of completion of project and request final inspection. 5. State will make final inspection and sign-off as completed. 6. State will arrange for audit of account in accordance with regularly scheduled audit program. It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among one or more of the following remedies: A. The withholding of any future airport aid, and/or B. The return of grant funds awarded as an action for specific performance, and/or C. Enforcement of the commitment made by the applicant. Page 2 of 3 GCB 3383 The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be evidenced by execution of this instrument by the Public Entity,as hereafter provided,and said offer and acceptance shall comprise allocation agreement,constituting the obligation and rights of the State and the Public Entity with respect to the accomplishment of the project and the operation and maintenance of the airport. Such allocation agreement shall become effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the facilities developed under the project but in any event not to exceed twenty(20)years from the date of acceptance. Aug 4 2020 8:25 AM By: Director,Aviation Division The City of Auburn does hereby ratify and adopt all statements, representations,warranties,covenants,and agreements contained in the project application and incorporated materials referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and conditions thereof. Executed this 114,,r day of4,t,t,..4k, , 2020 . Name of Public Entity: City of Auburn By: KNOJ Title: ®r \4\44 ,L.,.. DOT Form 900-078 EF Page 3 of 3 Revised 5/98