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HomeMy WebLinkAbout05-13-2019 Minutes City Council Study Session PWCD SFA May 13, 2019 - 5:30 PM City Hall Council Chambers Cf OF MINUTES ) JJ1TI,J1I�J%4 Watch the meeting LIVE! WASH NGTOWASHINGTON aiWatch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER Deputy Mayor Peloza called the meeting to order at 5:30 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street in Auburn. A. Roll Call Councilmembers present: Deputy Mayor Bill Peloza, Councilmember Bob Baggett, John Holman, Yolanda Trout-Manuel and Largo Wales. Councilmembers Larry Brown and Claude DaCorsi were excused. Mayor Nancy Backus and the following department directors and staff members were present: City Attorney Steve Gross, Director of Public Works Ingrid Gaub, Capital and Construction Engineering Manager Ryan Vondrak, Street Systems Engineer Jai Carter, Right-of-Way Specialist Amber Price, Director of Finance Shelley Coleman, Innovation and Technology Director David Travis, Director of Administration Dana Hinman, Director of Community Development Jeff Tate, Planning Services Manager Jeff Dixon, Planner II Alexandria Teague, Development Services Manager Jason Krum, Director of Parks, Arts and Recreation Daryl Faber, Special Events Coordinator Kjerstin Lange, Cemetery Supervisor Craig Hudson, Police Commander Jamie Douglas and City Clerk Shawn Campbell. II. ANNOUNCEMENTS, REPORTS,AND PRESENTATIONS A. Junior City Council National League of Cities Presentation (Hinman) Director Hinman called Junior City Councilmember Jonathan Luanga and Coordinator Lange to present to Council on the Junior City Council's trip to the National League of Cities Conference in Washington DC. Member Jonathan shared ideas that were presented among the youth at the Conference. Council discussed what Member Laugga found inspirational at the conference and other issues that the Junior City Council is looking to implement. Page 1 of 5 Coordinator Lange shared her perspective on the opportunity for the Junior City Council. III. AGENDA ITEMS FOR COUNCIL DISCUSSION A. South King Housing and Homelessness Partners (SKHHP) (Coleman) Director Coleman presented Council with updated materials including Ordinance No. 6719. Director Coleman explained the City of Auburn will be the administrative agency for South King Housing and Homelessness Patterns (SKHHP). The funds to support the SKHHP employees will come from each member of the partnership and the City of Auburn will need to create a separate fund to pay the SKHHP employees. Council discussed the employees designated by the interlocal agreement, the physical location of the new staff, the change lines in the budget and services provided to Auburn. B. Ordinance No 6718 (Gross) An Ordinance of the City Council of the City of Auburn, Washington, relating to administrative fees, amending Sections 5.10.030 and 13.06.511, and Chapters 20.06, 20.08, and 20.10 of the Auburn City Code City Attorney Gross explained he would discuss Ordinance No. 6718 and Resolution No. 5424 at the same time. He explained the change would take charges out of the City Code and place them in the Auburn Fee Schedule. Most of the changes are housekeeping items with the exception of the Auburn Municipal Airport proposed change of charging first and last month rent to only charging first months rent. Deputy Mayor Peloza called for a 5 minute recess at 5:57 p.m. the meeting was reconvened at 6:04 p.m. C. Resolution No. 5424 (Gross) A Resolution of the City Council of the City of Auburn, Washington,Amending the City's Fee Schedule See Item B - Ordinance No. 6718. IV. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS A. Ordinance No. 6716 (Tate) An Ordinance of the City Council of the City of Auburn, Washington, relating to a new land use category for emergency wireless communication facilities, amending Sections 18.04.912, 18.31.100, 18.35.030, of the Auburn City Code Councilmember Baggett presided over the Public Works and Community Development section of the meeting. Page 2 of 5 Planner Teague provided Council with a presentation of Ordinance No. 6716. Council discussed the location and height of the tower, comments from the aviation community, the lighting and the esthetics of the tower, concerns for the property owner, dangers of the tower falling on neighboring property and the design standards for a tower. B. Joint Meeting with Planning Commission Roundtable discussion between Planning Commission & City Council Mayor Backus called the Special Meeting to order at 6:31 p.m. Councilmembers present: Deputy Mayor Bill Peloza, Councilmember Bob Baggett, John Holman, Yolanda Trout-Manuel and Largo Wales. Councilmembers Larry Brown and Claude DaCorsi were excused. Planning Commission Members present: Chair Judi Roland, Vice Chair Roger Lee, Commissioners Joan Mason, Suil Khanal and Dimitri Moutzouris. Commissioner Phillip Stephens was excused. Director Tate provided information on the purpose of the Planning Commission. Commissioners requested information from Council regarding their preference on downtown parking and the process for information dissemination. The Commissioners shared concerns relating to traffic and parking, traffic coming from Lea Hill to the downtown area, safety in the downtown area, traffic on Auburn Way South when there is an event past the Muckleshoot, shoreline management, critical areas and compressive plan amendments. The Commissioners expressed their appreciation of the Planning Division for the service they provide to the Planning Commission. Council discussed the transition of the City through the years, parking in downtown, urban density, the fact that expansion falls behind growth and the quality of life for Auburn residents. Council thanked the Planning Commission for their work and dedication to the City. The Planning Commission requested to meet more often and thanked the Council for their support. Vice Chair Baggett called for at 10 minute recess at 7:05 p.m. The meeting reconvened at 7:15 p.m. C. Right-of-Way Vacation#V1-18 (Gaub) Right-of-Way Vacation#V1-18 for Mountain View Cemetery Page 3 of 5 Director Gaub, Specialist Price and Supervisor Hudson presented Council with the proposed Right-of-Way Vacation V1-18 located at the Mountain View Cemetery. Council discussed the area of the right of way and the purpose of the right of way. D. Ordinance No. 6717 (Gaub) An Ordinance of the City Council of the City of Auburn Washington, vacating right-of-way of a portion of B Street SE, south of 2nd Street SE, within the City of Auburn, Washington Specialist Price presented Council with Ordinance No. 6717 concerning the proposed Right-of-Way V3-18. E. Ordinance No. 6715 (Gaub) An Ordinance of the City Council of the City of Auburn, Washington, granting to Fatbeam, LLC, a Washington Limited Liability Company, a franchise for telecommunications and related services Specialist Price presented Council with Ordinance No. 6715 regarding a Franchise agreement with Fatbeam LLC for telecommunications services. Council discussed the similarities with other fiber optic franchise agreements and consideration of requiring access to Fatbeam LLC's fiber optics. F. Capital Projects Status Report (Gaub) Manager Vondrak and Engineer Carter presented Council with the Capital Projects Status Report including the active projects, the upcoming construction projects, projects on suspension, and the featured capital project-2019 sewer repair and replacement project. Council discussed the technology for the cure in place pipe, the right of way limitations, information to the homeowners, the timeframe for the project and the sidewalk project on Auburn Way South. V. OTHER DISCUSSION ITEMS There were no other discussion items. VI. NEW BUSINESS Deputy Mayor presided over the remainder of the meeting. Mayor Backus requested Council's direction on the time assigned to each item on the Study Session agendas. She stated staff has been asked to estimate the amount of time each item will require including presentation and discussion by Council. Page 4 of 5 Council discussed the difficulty of requiring a time including Council questions, the times are estimates, times remind Council to be concise, requiring Council wait to ask questions until after the presentation. The consensus of the Council was to have time on the agenda for staff presentations only. VII. MATRIX A. Matrix Council discussed the Matrix, no changes were made. VIII.ADJOURNMENT There being no further discussion, the meeting was adjourned at 8:02 p.m. APPROVED this 17rd day of June, 2019. 0(.2--e.../122f-let./ BILL PELOZAPUTY MAYOR Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http.//www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 5 of 5