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HomeMy WebLinkAboutCP1825 #18-23 Re-Channelization of Multiple Sites CITY OF * Nancy Backus, Mayor WASHINGTON 25 West Main Street* Auburn WA 98001-4998 * www.auburnwa.gov* 253-931-3000 September 19, 2018 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mark Amer Northwest Traffic, Inc. 622 West Valley Hwy. E Edgewood, WA 98372 RE: Award of Contract No. 18-23 Project No. CP1825, Re-Channelization of Multiple Sites Letter of Award Dear Mr. Amer: A quote for construction of the above-referenced Public Works project was solicited by the City of Auburn. The quote submitted by your firm was deemed responsible. The total award amount is $102,445.90. The City Council, at their meeting on September 17, 2018, approved award of the project to your firm. This letter serves as your notification of award for the subject project and is a contract specification. Please execute and return the following contract documents and other required information to the attention of Jenny Sebero, Contract Administration Specialist, within seven (7) calendar days after receiving this letter of award: a) Contract, in duplicate. b) Certificate(s) of insurance naming the City of Auburn as additional insured, in duplicate, for all required insurance coverages. Please include the Contract Number, Project Number and Project Name on the certificate(s). c) Declaration of Option for Performance Bond or Additional Retainage, in duplicate. A pre-construction meeting will be scheduled for a future date. The City requires that the Contractor have the appropriate personnel at the pre-construction meeting. This would include, at a minimum, the project manager and the on-site superintendent. The Contractor is encouraged to include any of their staff or sub-contractor staff they feel are critical to the project. The Contractor shall submit electronically one (1)day prior to the pre-construction meeting: a) Preliminary Progress Schedule. b) Breakdown of the lump sum item Permanent Signing. c) SPCC Plan per Section 1-07.15(1) of the Contract Documents. AUBURN * MORE THAN YOU IMAGINED Northwest Traffic, Inc. September 19, 2018 Page 2 of 2 Please bring the following items to the pre-construction meeting: a) Requests to sublet work for all subcontractors and lower tier subcontractors. b) Emergency call list. c) A schedule of equipment and labor rates, as outlined in Section 1-09.6 (Force Account) to be utilized in the event of any Force Account activities. As noted in the contract documents, a Notice to Proceed will be issued within five (5) working days of the contract execution date, which is the date the contract has been fully executed by the City. Please contact me at 253-804-5032, or the Contracts Administration Specialist, Jenny Sebero at 253-931-3012 with any contract administration related questions. Sincerely, �t Matt Larson, P.E. Project Engineer Public Works Department ML/js/as Enclosures cc: Shawn Campbell, City Clerk Josh Linkem, Project Inspector File 13.11 (CP1825) CITY OF AUBURN** URT Nancy Backus, Mayor LWAASS H 1 LN GGTTO"N 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 October 5, 2018 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mark Amer Northwest Traffic, Inc. 622 West Valley Hwy. E Edgewood, WA 98372 NOTICE TO PROCEED RE: CP1825, 2018 Re-Channelization of Multiple Sites, Contract#18-23 You are hereby notified to proceed as of October 5, 2018 with the work on the above- referenced project, within the time period specified, in accordance with the provisions of the contract documents, copy enclosed. This project has 40 working days for completion. If you have any questions, please contact the inspector for the project, Josh Linkem at 253-876-1926 or the Contract Administration Specialist, Jenny Sebero at 253-931-3012. Sincerely, ,;Mattheu�L- on, P.E. Sr. Project Engineer Public Works Department ML/js/as Enclosure cc: Shawn Campbell, City Clerk Jacob Sweeting, Assistant Director of Engineering/City Engineer Josh Linkem, Project Inspector File 13.11 (CP1825) ENG-017, Revised 8/18 AUBURN * MORE THAN YOU IMAGINED CONTRACT Contract No. 18-23 THIS AGREEMENT AND CONTRACT, made and entered into, in duplicate, at Auburn, Washington, this Li day of( .c" , 20 1 u , by and between the CITY OF AUBURN, WASHINGTON, a municipal corporation, and Northwest Traffic Inc., hereinafter called the CONTRACTOR. WITNESSETH: That, in consideration of the terms and conditions contained in the Contract Documents entitled "CP1825, 2018 Re-Channelization of Multiple Sites," which are by this reference incorporated herein and made a part of this Contract, the parties hereto covenant and agree as follows: I. The CONTRACTOR shall do all work and furnish all tools, materials and equipment for Project CP1825, 2018 Re-Channelization of Multiple Sites — removing existing traffic signage, thermoplastic symbols and stop bars, paint lines, raised pavement markers, and delineators and installing new channelization and signage at multiple sites for a unit bid price of $102,445.90 (One hundred and two thousand four hundred and forty-five dollars and ninety cents) in accordance with and as described in the Contract Documents which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this Contract and every part thereof. This Contract shall be executed by the Contractor and returned to the City within 7 calendar days after the receipt of the dated notification of award and the Contract time shall commence within 5 working days after execution of the Contract by the City and so designated on the Notice to Proceed. Physical completion shall be within 40 working days of the date on the Notice to Proceed. If said work is not completed within the time specified, the CONTRACTOR agrees to pay liquidated damages to the CITY OF AUBURN, as specified in Section 1-08.9 (Liquidated Damages) of the Standard Specifications. The CONTRACTOR shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the Contract Documents to be furnished by the CITY OF AUBURN. II. The CITY OF AUBURN hereby promises and agrees with the CONTRACTOR to employ, and does employ the CONTRACTOR to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the Contract Documents and the terms and conditions herein contained and hereby contracts to pay for the same according to said Contract Documents and the aforesaid proposal hereto attached, at the time and in the manner and upon the conditions provided for in this Contract. III. The CONTRACTOR for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon by part of the CONTRACTOR. IV. It is further provided that no liability shall attach to the CITY OF AUBURN, WASHINGTON by reason of entering into this Contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed the day and year first hereinabove written. CITY OF AUBURN, WASHINGTON By . i Na r.ckus, Mayor APPROVED AS TO FORM: }WL Steve Gross, City Attorney NORTHWES TRAFFIC, INC. By %/ A orized Official Signature CITY OF * �-= Declaration of Option A . For Performance Bond or illi m Additional Retainage WASHINGTON (Contracts Under$150,000 only) Project No. CP1825, Re-Channelization of Multiple Sites Contract No. 18-23 Note: This form must be submitted at the time the Contractor executes the Contract. The Contractor shall designate the option desired by checking the appropriate space. Northwest Traffic, Inc. 622 West Valley Hwy. E Edgewood, WA 98372 The Contractor elects to: 1. Furnish a performance bond in the amount of the total contract sum. An executed performance bond on the required sum is included with the executed contract documents. El 2. Have the City retain, in lieu of performance bond, ten percent (10%) of the total contract amount for a period of forty-five (45) days after final acceptance or until receipt of all necessary releases from the State Department of Revenue and the Department of Labor and Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. In choosing Option 2, the Contractor agrees that if the Contractor, its heirs, executors, administrators, successors, or assigns shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract, and shall faithfully perform all the provisions of such contract and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of any and all duly authorized modifications of the Contract that may hereafter be made, at the time and in the manner therein specified, and shall pay all laborers, mechanics, subcontractors, and materialmen, and all persons who shall supply such person or persons, or subcontractors, with provisions and supplies for the carrying on of such work, on his or her part, and shall indemnify, defend and hold harmless the City of Auburn and its officials, agents, and employees from any claim for such payment, then the funds retained in lieu of a performance bond shall be released at the time provided in said Option 2; otherwise, the funds shall be retained until the Contractor fulfills the said obligations. C ntractor Signature ' Printed Name /14, kk L,,z Title Date ENG-114, Revised 12/17 * * CITY OF AUBURN* NNancy Backus,Mayor ' - WASHINGTON 25 West Main Street* Auburn WA 98001-4998*www.auburnwa.gov* 253-931-3000 July 17, 2019 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mark Amer • Northwest Traffic, Inc. PO Box 1915 Milton, WA 98354 RE: Contract No. 18-23 Project No. CPI825 Final Pay Letter Dear Mr. Amer: Enclosed is your Final Payment in the amount of$678.47.The total contract amount for this project as shown on your Final Pay Estimate is $101,786.24. Please be aware that contract completion and final acceptance will not be granted prior to receipt of Affidavits of Wages Paid for your firm and all Subcontractors, and that incorrect information supplied to L & I may delay release of retainage until payment of industrial insurance by all Subcontractors is verified. If you have any questions, please contact Jenny Sebero, Contract Administration Specialist, at 253-931-3012. This notification does not constitute contract completion/final acceptance. Sincerely, ' 'F' "'"--' .--k,, Kim Truong Project Engineer Public Works Department • KT/js/as Enclosure cc: Shawn Campbell, City Clerk Josh Linkem, Project Inspector File 13.11 (CPI825) ENG-142,Revised 02/19 AUBURN * MORE THAN YOU IMAGINED Public Works for Awarding Agencies Page 1 of 1 0 Washington State Department of Labor& Industries Public Works Projects Awarding Agency:AUBURN,CITY OF Project: CP1825 Re-Channelization Of Multiple Sites Affidavits Not Filed View contractors who haven't filed their Affidavit for the project.Every contractor that files an Intent is expected to file an Affidavit for that Intent. Note:If a contractor files two Intents for the project,but only one Affidavit,they will show on this list as having an Affidavit not filed.Contractors may request incorrect forms be deleted from the system. Show 15 V rows Showing records 1 to 2 of 2 /Previous Nexl 11 M Contractor Intent ID WA URI No. License ID L&I Account ID NORTHWEST TRAFFIC INC__....._ 935359 602140049 _._. NORTHWr994PJ 01669500 �v - TRAFFIC MANAGEMENT INC DBA 953310 603612193 62791000 TRAFFIC MANAGEMENT aAccesssh Wam®tone NI.f Ula Gn rmvn M'W YI. W Washington State Dept.of Labor&Industries.Use of this site is subject to the laws of the state of Washington. Help us improve httos://secure.lni.wa.gov/oWiaa/ 7/16/2019 CITY OF AUBURN,STATE OF WASHINGTON 98001 ACCOUNTS PAYABLE CHECK NO. 454661 "'3117VC5rctiOr1601 3' ii! DATE'. ",s`•'WPJO NUMBERrtY?'r9r ':'r5"-.`�. .` DESORIPTIUt3§ WW. i. V7Ili -'"F'.'.=:DISCOtil,n'cY pAl i'a ;IiViiiidti7lsiVieW 18-23/#5&FINAL 07/01/2019 19-000297 2018 Re-Channelization of Multiple 0.00 678.46 • • • PLEASE DETACH BEFORE DEPOSITING • IMINEENCEELICIETEMPLY Es TRUE WATERMAR :- Ag. <: .0 ;iti :;, KeyBank National Association 19=10 {: FVOID•8 MONTHS T i Auburn,Washington 98001 1250 IKR ACCOUNTS PAYABLE CITY OF -*,....„09 .,,,,00,2* 1 800-kEY2YOU CLAIMS CHECK AFTER CHECK DATE iFy��-r� "CITY-OF-AUBURN : :� vENDOR,...• iii : . �w 9 €:'Tr nn 67 �T�ymTe��11 .crRili NUMBER .,k, :. 8 110` .W StMV�AIt(STREET + , `°' .V7 4-'= 028318 07/15/2019 454661 ********* cli �<:STAT. on ASHIr 1'ON 98001 ? ..,-;a. WA F1IPIGTON • ° PAY Six Hundred Seventy Eight Dollars and Forty Six Cents <<j?:. • .A'--p. . • TO THEINC :. W { NORTHWEST TRAFFIC, IN 1•! " g :<: `" PO BOX 1915 .. `:• ORDER „t E >::s:. :a<a>s.. 98354 V : rwt /” MILTON,WA � OF \ • • Finance Director. i • IP045466ii ' ' I: 125000571-d: 47 L431.003 238u' • • •x:13ri: s9M°G Muhl r,.;.• ,�;.•;' 9L0E'10 0'9d-O 8[aqui • FmaganamaTimniazi } P.'. meriamemoikaiism .•••••• 1J�• s® O �• +Q w 1 E' 1811mwmigammgasi49" w}a.1 • owimmummtwas maressornmicareer • 0 0'1 r [] p • m •�S fU• O r Q •. a0 i..e tl^,7.. Er, '.;. w ousarramenumem + • F ' City Hall *CITY Or . y. ,. 25WMAIN ST " ��.* AUBURN WA 98001-4998 �f AUJ.iU ' WASHINGTON opi Mark Amer Northwest Traffic Inc PO Box 1915 1 Milton WA 98354 Ilrrnll+I��n����IIIIrIrnIr+II�IrIIIr�Ir+Irrlr�Illlinl�.r+Ilrr I.