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Home My WebLink About11-05-2019 Minutes City of Auburn Arts Commission Tuesday, November 5, 2019 Meeting Minutes Present: Cary Davidson, Kelly Gordon, Jan Jensen, Pat Judd, Eydie Leighty, Amy Sie, Pam Smith Staff: Arts & Events Manager, Julie Krueger; Arts Coordinator, Allison Hyde; Arts Assistant, Mary Ellen Bowers Excused: Charlotte Gollnick, Kelly Kuhlman, Sirichanh Sisavatdy Unexcused: Kenneth Greg Watson I. Call to Order a. Call to Order—Vice Chair Leighty called the meeting to order at 4:35 PM. b. Approval of minutes—Vice Chair Leighty briefly welcomed Commissioners to the meeting, and asked for a motion to approve the minutes from the October 1, 2019 Arts Commission meeting. Commissioner Jensen moved that the minutes be accepted as written. Commissioner Judd seconded the motion. Vice Chair Leighty called the vote, and the motion passed unanimously. II. 2020 Project Support Applications a) Review Applications —The City of Auburn receives Local Arts Agency Sustained Support Funding in the amount of$17,00 through 4Culture, the King County Cultural Services Agency. The City applies for the funds on a two-year cycle. A majority of the Sustained Support received, $15,000, is allocated to support programs produced by individual artists, and community-based arts organizations that serve the citizens of Auburn and/or that raise the profile of Auburn as an arts and entertainment destination. There were 12 applications requesting a total of$23,500. Arts Coordinator Hyde gave a brief overview of the application and selection process. Hyde distributed copies of submitted applications and an overview sheet to the commissioners and encouraged commissioners to make comments and ask questions during the application review process. During review of the application process, Commissioners considered the question of whether incomplete or invalid applications should be considered. Commissioner Jensen moved that incomplete or invalid applications be eliminated from consideration, commissioner Davidson seconded the motion. Commissioner Leighty called the vote, the motion passed unanimously. b) Discussion - Commissioners reviewed valid and complete applications and proposed funding for 2020 in the following amounts: • Auburn Art Walk - $1,000 and $1,000 in-kind • Auburn Farmers Market $1,500 • Anna Davidson - $1,500 • Auburn Symphony Orchestra - $1,500 • Evergreen City Ballet - $1,500 • The Hawk Foundation - $1,500 • Jennifer Kuhns, Mosaic Benches - $2,000 • Music4Life - $1,500 • Pacific Ballroom Dance - $1,500 • White River Valley Museum —$1,500 c) Voting - Commissioner Gordon moved that the funding amounts be granted as proposed, Commissioner Jensen seconded the motion. Vice Chair Leighty called the vote, the motion passed unanimously. d) Notes for 2021 applications — During discussion, commissioners made suggestions for next year's Project Support Grant program: • A sub-committee should be convened to consider recommendations for the following: o Identifying a set of priorities, qualifiers, or criteria for grant projects o Possibly add an interview component to the application process • The following commissioners indicated an interest in serving on the sub-committee: Commissioner Gordon, Commissioner Davidson, Commissioner Jensen, Commissioner Sie. III. Arts Commissioner 2020 Vice Chair a. Procedure - Arts & Events Manager Krueger described the current practice the Arts Commission uses to elect a Vice Chair. b. Nominations - Nominations for Vice Chair were sought by members in attendance. Commissioner Jensen nominated Commissioner Gordon for the position of 2020 Vice Chair. There were no other nominations. c. Voting —Vice Chair Leighty, seeing no other nominations declared Commissioner Gordon elected as 2020 Vice Chair by acclamation. IV. Arts in Education and Artist Community Discussion Topics a. Vice Chair Leighty introduced discussion topics that had been suggested at the October, 2020 Arts Commission meeting. The two topics were Arts in Education and Building Artist Communities. Leighty explained the plan to split into two groups, to discuss the topics and then come back together to report to the group. Leighty requested a show of hands to determine which group each commissioner wanted to participate in. Commissioners indicated an interest in participating in both topics. A suggestion was made that the full commission consider the Arts in Education at the current meeting and address the Building Artist Communities topic in a future meeting. b. Commissioners discussed the questions: • What do you know about Arts in Education that is already being done in Auburn? • What do you need/want to know about Arts in Education in Auburn? • Who do you know that can give us more information about Arts in Education in Auburn? c. After discussion, commissioners asked staff to invite guest speakers to help the commission gain a better understanding of questions above, whether Auburn School District is interested in help with bringing art into schools, and what methods would be most helpful to the school district (after school or before school art clubs, etc.)The Commission identified Ray Vefik, Auburn School Board of Directors, and Ryan Foster, Associate Superintendent of Principal Leadership and School Programs, as a guest speakers they wish to hear from. Staff will invite these speakers to a future meeting. V. Adjourn a. There being no further business, Commissioner Jensen moved to adjourn the meeting, Commissioner Davidson seconded the motion, Vice Chair Leighty called the vote, the motion passed. The meeting adjourned at 6:14 PM. Respectfully submitted, Mary Ellen Bowers Approv-d the,gid day of L/ , vo1 Y . ✓l -(Chair) I, (Staff)