HomeMy WebLinkAbout01-06-2020 CITY COUNCIL AGENDACity Council Meeting
J anuary 6, 2020 - 7:00 P M
City Hall Council Chambers
A GE NDA
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I .C AL L T O O RD E R
A .P ledge of Allegiance
B .Roll Call
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS
I I I .AP P O I NT M E NT S
A .J unior City Council
City Council to confirm the following appointments to the J unior City Council. All terms
will expire A ugust 31, 2021:
K ailee Sin
K elly Oh
Madelyn Nichole Taylor
B riseyda S andate
(RE C O M M E ND E D AC T IO N: M ove to approve the J unior C ity Council
Appointments.)
I V.AG E ND A M O D I F IC AT I O NS
V.C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A .P ublic Hearings - (No public hearing is scheduled for this evening.)
B .Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (T here is no correspondence for Council review.)
V I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
Page 1 of 28
1.F inance Ad Hoc Committee
V I I .C O NS E NT AG E ND A
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A .Minutes of the December 16, 2019 Regular Council Meeting
B .Claim Vouchers (Thomas)
2019 Vouchers:
Claim voucher list dated J anuary 6, 2020 which includes voucher numbers 456748
through 456917 in the amount of $1,140,582.38 and seven wire transfers in the amount
of $807,230.92
2020 Vouchers:
Claims voucher list dated J anuary 6, 2020 which include voucher numbers 456918
through 456937 in the amount of $347,458.51 and one wire transfer in the amount of
$15,912.22
C.P ayroll Vouchers (T homas)
P ayroll check numbers 538774 through 538790 in the amount of $590,284.76,
electronic deposit transmissions in the amount of $2,008,536.03 for a grand total of
$2,598,820.79 for the period covering December 12, 2019 to December 31, 2019
D.P ublic Works P roject No. C P 1807 (Gaub)
City Council to award Contract No. 19-04, to Northwest Cascade, I nc. on their total low
bid of $787,843.10 for Project No. C P1807, Water Meter Vaults and L ids
Replacement
E .P ublic Works P roject No. C P 1917 (Gaub)
City Council to award Contract No. 19-10, to Nordvind Sewer Service, L L C on their
total low bid of $373,724.04 for P roject No. C P 1917, Deduct Meter Replacement,
P hase 1
F.S etting the date of the Public Hearing for Modification of the
City Transportation I mprovement P rogram (T I P) (Gaub)
City Council to set the date of the Public Hearing to Modify the Adopted 2020-2025
Transportation I mprovement P rogram (T I P)
(RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.)
V I I I .UNF INIS HE D B US I NE S S
I X.NE W B US I NE S S
A .Confirmation of Deputy Mayor
City Council to confirm the selection of Councilmember Claude DaCorsi as Deputy
Mayor
B .A d Hoc Committee for City Council S eating
S election of A d Hoc Committee for the seating assignments for City Council Meetings
Page 2 of 28
C.Finance A d Hoc Committee
S election of F inance Ad Hoc Committee
X .RE S O L UT IO NS
A .Resolution No. 5488 (Travis)
A Resolution authorizing the Mayor to negotiate and execute agreements between the
City of Auburn, S HI I nternational Corporation and A rea E lectronics S ystems, I nc. for
network infrastructure services
(RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5488.)
X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A .From the Council
B .From the M ayor
X I I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 16, 2019 Regular Council Meeting
Date:
December 31, 2019
Department:
City Council
Attachments:
12-16-2019 Minutes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 6, 2020 Item Number:CA.A
Page 4 of 28
City Council Meeting
December 16, 2019 - 7:00 P M
City Hall Council Chambers
MINUT E S
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I .C AL L T O O RD E R
A.P ledge of Allegiance
Mayor Nancy B ackus called the meeting to order at 7:00 p.m. in the
C ouncil Chambers of Auburn City Hall, 25 West Main S treet in A uburn and
led those in attendance in the P ledge of A llegiance.
B.Roll Call
C ouncilmembers present: Deputy Mayor Bill P eloza, Bob B aggett, L arry
B rown, C laude D aCorsi, J ohn Holman, Yolanda Trout-Manuel.
C ouncilmember L argo Wales was excused.
Mayor Nancy B ackus and the f ollowing department directors and staff
members were present: City A ttorney Steve Gross, Director of
A dministration Dana Hinman, D irector of P ublic Works I ngrid Gaub,
D irector of Community Development J eff Tate, R eal P roperty A nalyst
J osh A rndt, C hief of P olice Dan O 'Neil, and C ity C lerk S hawn Campbell.
I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS , AND P RE S E NTAT IO NS
A.Financial L iteracy Week P roclamation (Auburn Mountainview
High S chool)
Mayor B ackus to proclaim December 16-20, 2019 as "F inancial L iteracy Week" in the
city of A uburn.
Mayor B ackus read and proclaimed D ecember 16-20, 2019 as F inancial
L iteracy Week.
A uburn Mountain View D E C A students; A ddyson J ones, A litza De A nda
and Nolan Hash accepted the proclamation and thanked the Mayor and
C ouncil f or recognition of Financial L iteracy week.
I I I .AP P O INT M E NT S
A.R eappointment to Boards & C ommissions
C ity C ouncil to reappoint David J ensen to serve a new three-year term on the
Transportation A dvisory Board. His term will expire on December 31, 2022
Page 1 of 6Page 5 of 28
C ouncilmember Trout-Manuel moved and C ouncilmember B rown
seconded to reappoint David J ensen to the Transportation A dvisory B oard
for a three-year term to expire December 31, 2022.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
I V.AG E ND A M O D I F IC AT I O NS
There were no modifications to the agenda.
V.C I T I ZE N INP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E
A.P ublic Hearings - (No public hearing is scheduled for this evening.)
B.Audience P articipation
Thi s i s the place on the agenda where the public is invited to speak to the City
Counci l on any issue. Those wi shi ng to speak are reminded to sign in on the form
provi ded.
B ob Z immerman, 33029 46th P lace South, A uburn
Mr. Z immerman expressed concerns about building codes.
J ames Warren - 115 C edar L ane, Pacific
Mr. Warren expressed concerns regarding cut backs in the S NA P
program.
Virginia Haugen, 2503 R Street S outh E ast, A uburn
Ms. Haugen thanked J ohn Holman, B ill Peloza and L argo Wales f or their
service on the Council.
C .C orrespondence
There was no correspondence f or Council to review.
V I .C O UNC IL AD HO C C O M M IT T E E RE P O RT S
C ouncil Ad Hoc C ommittee Chairs may report on the status of their ad hoc Council
C ommittees' progress on assigned tasks and may give their recommendation to the
C ity Council, if any.
1.F inance A d Hoc Committee (Chair Wales)
C ouncilmember D aCorsi, Vice-C hair of the F inance ad hoc committee,
reported he and Councilmember Wales have reviewed the claims and
payroll vouchers described on the C onsent Agenda this evening and
recommended their approval.
Page 2 of 6Page 6 of 28
V I I .C O NS E NT AG E ND A
All matters l isted on the Consent Agenda are considered by the City Council to be
routine and wi ll be enacted by one moti on in the form listed.
A.Minutes of the November 25, 2019 Study Session
B.Minutes of the D ecember 2, 2019 Regular Council Meeting
C .C laim Vouchers (T homas)
C laim vouchers list dated December 16, 2019 which includes voucher numbers
456581 through 456747 in the amount of $5,249,647.82 and six wire transf ers in the
amount of $634,784.14
D .P ayroll Vouchers (Thomas)
P ayroll check numbers 538757 through 538773 in the amount of $245,222.28,
electronic deposit transmissions in the amount of $2,230,163.20 f or a grand total of
$2,475,385.48 for the period covering November 26, 2019 to December 11, 2019
D eputy Mayor P eloza moved and Councilmember Holman seconded to
approve the consent agenda.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
V I I I .UNF I NI S HE D B US I NE S S
I X.NE W B US INE S S
A.2020 Deputy Mayor Selection
C ity C ouncil to nominate and select a C ouncilmember to serve as Deputy Mayor for
2020.
Mayor B ackus asked f or nominations for D eputy Mayor.
C ouncilmember D aCorsi being the most senior C ouncilmember was
automatically nominated.
There were no other nominations.
Mayor B ackus called for the vote on Councilmember Claude D aCorsi as
D eputy Mayor starting J anuary 1, 2020.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
Page 3 of 6Page 7 of 28
X .O RD I NANC E S
A.Ordinance No. 6731 (Gaub)
A n O rdinance authorizing the renewal of Ordinance No. 6555, with amendments, for
A stound Broadband, L L C, Franchise Agreement No. F R N19-0015, for a
Telecommunications S ystem
C ouncilmember D aCorsi moved and C ouncilmember Holman seconded to
adopt O rdinance No. 6731.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
B.Ordinance No. 6740 (O'Neil)
A n O rdinance updating Auburn City Code to remove breed specific language
consistent with C hapter 16.08 R C W and allow certain exemptions based on approved
obedience training certification
C ouncilmember Brown moved and Councilmember Trout-Manuel
seconded to adopt Ordinance No. 6740.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
C .Ordinance No. 6744 (Tate)
A n O rdinance relating to property maintenance, and amending Title 15 of the A uburn
C ity C ode
C ouncilmember D aCorsi moved and C ouncilmember Baggett seconded
to adopt Ordinance No. 6744.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
D .Ordinance No. 6755 (Tate)
A n O rdinance revising business license inspections, modifying rental housing
oversight, adding license revocation criteria, and amending C hapters 1.20, 5.15 and
5.22 of the A uburn City Code
C ouncilmember D aCorsi moved and C ouncilmember Holman seconded to
adopt O rdinance No. 6755.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
X I .RE S O L UT IO NS
A.R esolution No. 5475 (Hinman)
A R esolution adopting the 2020 S tate and F ederal L egislative Agendas
D eputy Mayor P eloza moved and Councilmember B rown seconded to
adopt Resolution No. 5475.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
Page 4 of 6Page 8 of 28
B.R esolution No. 5476 (Tate)
A R esolution A uthorizing the transf er of f unds collected under the provisions of
Washington S tate House Bill 1406 and Ordinance No. 6732 to the S outh King Housing
and Homelessness P artners (S K HHP )
C ouncilmember D aCorsi moved and C ouncilmember Holman seconded to
adopt Resolution No. 5476.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
C .R esolution No. 5477 (Gaub)
A R esolution authorizing a letter in support of King County Metro’s L ocally P referred
A lternative for the RapidRide I L ine
C ouncilmember Brown moved and Councilmember Trout-Manuel
seconded to adopt R esolution No. 5477.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
D .R esolution No. 5478 (Gaub)
A R esolution authorizing a letter in support of King County Metro’s proposed transit
service changes
C ouncilmember Brown moved and Councilmember Holman seconded to
adopt Resolution No. 5478.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
E.R esolution No. 5479 (Tate)
A R esolution establishing a 2020 Human S ervices Work P lan
C ouncilmember Trout-Manuel moved and C ouncilmember DaC orsi
seconded to adopt R esolution No. 5479.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
F.R esolution No. 5480 (Hinman)
A R esolution authorizing an airport office lease with Skyline L easing L L C
C ouncilmember Brown moved and Councilmember B aggett seconded to
adopt Resolution No. 5480.
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
G.R esolution No. 5482 (Hinman)
A R esolution amending a previously-approved lease term related to the A uburn
C onsolidated R esource Center
D eputy Mayor P eloza moved and Councilmember Trout-Manuel seconded
to adopt R esolution No. 5482.
Page 5 of 6Page 9 of 28
MO T I O N C A R R I E D UNA NI MO US LY. 6-0
X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S
At this ti me the Mayor and City Council may report on significant i tems associated with
their appoi nted positions on federal, state, regional and local organi zations.
A.Fr om the Council
C ouncilmember D aCorsi reported he attended the A ffordable Housing
A dvisory B oard Meeting and the Regional Transit C ommittee Meeting.
C ouncilmember Holman reported he attended the Puget S ound R egional
C ouncil G rowth Management B oard meeting.
B.Fr om the M ayor
Mayor B ackus reported she attended the Mayoral R oundtable on
affordability for Pierce County, the South S ound C hamber Coalition
B reakfast, the Santa Breakfast and P arade and the S outh K ing County
P olice Chief and C ity A ttorney meeting regarding filing practices in King
C ounty.
Mayor B ackus thanked Deputy Mayor Peloza, Councilmember Holman and
C ouncilmember Wales for their service to the City of Auburn.
X I I I .AD J O URNM E NT
There being no further business to come bef ore the Council, the meeting
was adjourned at 7:42 p.m.
A P P R O V E D this 6th day of J anuary, 2020.
__________________________ ____________________________
NA NC Y B A C K US , MAYO R S hawn Campbell, City C lerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 6 of 6Page 10 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claim Vouchers (Thomas)
Date:
December 31, 2019
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Claim Vouchers
Background Summary:
2019 Vouchers:
Claim voucher list dated January 6, 2020, which includes voucher numbers 456748 through
456917 in the amount of $1,140,582.38 and seven wire transfers in the amount of
$807,230.92.
2020 Vouchers:
Claim voucher list dated January 6, 2020, which includes voucher numbers 456918 through
456937 in the amount of $347,458.51 and one wire transfer in the amount of $15,912.22.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:January 6, 2020 Item Number:CA.B
Page 11 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers (Thomas)
Date:
December 31, 2019
Department:
Finance
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Approve Payroll Vouchers
Background Summary:
Payroll check numbers 538774 through 538790 in the amount of $590,284.76, electronic
deposit transmissions in the amount of $2,008,536.03 for a grand total of $2,598,820.79 for
the period covering December 12, 2019 to December 31, 2019.
Rev iewed by Council Committees:
Councilmember:Staff:Thomas
Meeting Date:January 6, 2020 Item Number:CA.C
Page 12 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1807 (Gaub)
Date:
December 30, 2019
Department:
Public Works
Attachments:
Bid Tab Summary
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council award Contract No. 19-04, to Northwest Cascade, Inc. on their low bid of
$716,221.00 plus Washington State sales tax of $71,622.10 for a total contract price of
$787,843.10 for Project No. CP1807, Water Meter Vaults and Lids Replacement.
Background Summary:
The City received thirteen (13) responsive bids and the low bid was approximately 26% below
the engineer’s estimate. Staff has performed reference checks and other verifications to
determine that Northwest Cascade, Inc. meets the responsible bidding criteria and
recommends award.
The lower than anticipated bids can be attributed to a very competitive bidding environment.
The purpose of the project is to replace eight large water meters (3" to 4" in size) and one
large meter vault lid. The eight water meters are being replaced because they are in vaults
that are smaller than current City standards and are difficult to access and maintain by City
Maintenance & Operations staff. The meter vault lid is being replaced because the lid has an
access hatch that is smaller than the current City standard size which makes the water meter
vault difficult to access by City Maintenance & Operations staff.
The estimated total project cost is approximately $1,070,000, which is $190,000 less than the
adopted project budget in the 460 (Water) Fund.
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:January 6, 2020 Item Number:CA.D
Page 13 of 28
B asic B ID Amount Tot al B ID Am ount T otal B I D Spre ad $Tot al B ID S pre ad %
LOW B ID D ER :Nort hw e st Cascade , Inc.$7 16,221 .00 $787,843 .10 -$27 9,2 8 8.9 0 -26.1 7%
Sec ond Bidder:O c eanside C on struc tion , In c .$716,720.00 $788,392.00 -$278,740.00 -26.12%
B asic B ID
(Tax not include d)
Total B ID
(Including t ax )
1.Northw est C asc ade, Inc .$716,221.00 $787,843.10
2.Oc ean side C on stru c tion , In c .$716,720.00 $788,392.00
3.RW Sc ott C onstru c tion $748,837.00 $823,720.70
4.Nordvin d Sew er Servic e, L L C $755,220.50 $830,742.57
5.M c C lure an d Son s, In c .$782,995.00 $861,294.50
6.A -A dv an c ed Septic Servic es, In c .$787,618.50 $866,380.35
7.Ro darte C on struc tion , In c .$799,943.00 $879,937.30
8.L aser Un dergro u n d & Earth w orks, In c .$807,579.00 $888,336.90
9.Razz C onstru c tion , In c .$829,151.00 $912,066.10
10.Kar-Vel C on stru c tion $850,654.00 $935,719.40
11.Nova C o n trac tin g, In c .$875,720.00 $963,292.00
12.KC Equ ipm en t , L LC $880,635.00 $968,698.50
13.Westw ater C on stru c tion C om p an y $1,259,390.00 $1,385,329.00
NO TE: A n ev aluation of w hether a bidder is responsible or n on-respon sible w as on ly m ade f or the low bidder. T his does n ot ind ic ate, on e w ay or th e oth er, how oth er bidders w ould be c onsidered if th ey w ere th e low bidder.
Bid Tabulation - Bid Totals Summary
P rojec t: C P1807, W ater M eter Vau lts an d L ids Replac em en t , 19-04
P rep ared By : C ity of A u bu rn
B id Date: Dec . 19, 2019
W /O Tax Inc . Tax
ENG INEER 'S ES TIMATE:$9 7 0,1 20.00 $1 ,06 7,1 32.00
A VERA GE BID A M OUN T :$831,591.08 $914,750.19
12/20/2019 Page 16/16
Page 14 of 28
6,605.1
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet6,605.13,302.60
eGIS CDPW 12/26/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes
no warranty as to its accuracy.
Page 15 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1917 (Gaub)
Date:
December 23, 2019
Department:
Public Works
Attachments:
Bid Tab Summary
Vicinity Map
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council award Contract No. 19-10, to Nordvind Sewer Service, LLC on their low bid of
$339,749.13 plus Washington State sales tax of $33,974.91 for a total contract price of
$373,724.04 for Project No. CP1917, Deduct Meter Replacement, Phase 1.
Background Summary:
The City received eight (8) responsive bids and the low bid was approximately 10% below the
engineer’s estimate. Staff has performed reference checks and other verifications to
determine that Nordvind Sewer Service, LLC meets the responsible bidding criteria and
recommends award.
This Project will replace approximately 57 of the 184 deduct meters within the City limits,
including replacing related piping and restoration of landscaped areas and sidewalk, curb,
gutter and asphalt pavement.
Deduct meters were previously allowed by the City and were installed for non-single family
customers where domestic water is used for irrigation or manufacturing processes. A deduct
meter is a radio-equipped water meter installed on the non-single family customer side of the
service meter. The purpose of the deduct meter is to measure flows (e.g., irrigation) that are
not discharged to the sewer in order to deduct this flow from the calculated charges for
sanitary sewer service to the non-single family customers.
Current City standards no longer allow installation of deduct meters; therefore, these deduct
meters will be replaced by a separate water service tap on the City’s water main which will
allow for separate readings for the different uses and billed accordingly. This will also
improve the billing process for staff and the customer.
It is anticipated the project will start in February 2020 and will be completed by June 2020.
The estimated total project cost is approximately $500,000, which is equal to the adopted
project budget in the 460 (Water) Fund.
Page 16 of 28
Rev iewed by Council Committees:
Councilmember:Staff:Gaub
Meeting Date:January 6, 2020 Item Number:CA.E
Page 17 of 28
B asic B ID Am ount Tot al B ID Am ount Tot al B ID S pre ad $Tot al B ID S pre ad %
LOW B ID D ER :Nordv ind S e w e r S e r v ice , LLC $339 ,74 9.1 3 $37 3 ,7 2 4.0 4 -$41,333 .46 -9.9 6%
Sec ond Bidder:R. W . Sc ott C on struc tion C o .$363,607.50 $399,968.25 -$15,089.25 -3.64%
B asic B ID
(Tax not inc lude d)
Tot al B ID
(Inc luding t ax )
1.Nordv ind Sew er Servic e, L L C $339,749.13 $373,724.04
2.R. W. Sc ott C on stru c tion C o.$363,607.50 $399,968.25
3.North w est C asc ade, In c .$416,895.00 $458,584.50
4.A -A dv anc ed Septic & C onstru c tion $423,905.00 $466,295.50
5.KC Equ ipm en t L L C $491,000.00 $540,100.00
6.Oc ean side C on stru c tion , Inc .$491,495.00 $540,644.50
7.Kar-Vel C on stuc tion $625,260.00 $687,786.00
8.Rodarte C on stru c tion $679,345.00 $747,279.50
NO TE: A n ev aluation of w hether a bidder is responsible or n on-respon sible w as on ly m ade f or the low bidder. T his does n ot ind ic ate, on e w ay or th e oth er, how oth er bidders w ould be c onsidered if th ey w ere th e low bidder.
Bid Tabulation - Bid Totals Summary
P rojec t: C P1917, Dedu c t M eter Replac em ent, Ph ase 1 , 19-10
P rep ared By : C ity of A u bu rn
B id Date: Dec . 17, 2019
W /O Tax Inc. Tax
ENG INEER 'S ES TIMATE:$3 7 7,3 25.00 $4 15,057 .50
A VERA GE BID A M OUN T :$478,907.08 $526,797.79
(not including t ax )
12/19/2019 Page 5/5
Page 18 of 28
1,504.7
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet1,504.7
Notes
Legend
752.30
1:9,028
Phase 1 - Location Maps - Public Utilities
1in =752 ft
7/10/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Deduct Water Meters
Street Painted Lines_1k
Airport
Bike Lane
Bike Lane Symbol
Crosswalk
Dashed Dividng Line
Directional Symbols
Fog Line
Parking
HOV Lane
HOV Symbol
On Street Parking
Painted Road Line
Railroad Crossing
Solid Dividing Line
Stop Line
Trees_1k
Buildings
BuildingsRep
Curbs_1k
Parking_1k
Driveways_1k
Streets_1k
Streets County_1k
Street Surface_1k
Sidewalks
Railroads_1k
Paved Surfaces_1k
Lakes and Rivers_1k
Ponds_1k
Page 1 of 3
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14
10
9
8
5
4
13
1211
20
7
15
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6
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2122
23
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27 28
CP1917, Deduct Meter Replacement Phase 1 - Vicinity Map
Page 19 of 28
1,504.7
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet1,504.7
Notes
Type any additional notes- delete text to
leave blank
Legend
752.30
1:9,028
eGIS CDPW
1in =752 ft
8/15/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Deduct Water Meters
Street Painted Lines_1k
Airport
Bike Lane
Bike Lane Symbol
Crosswalk
Dashed Dividng Line
Directional Symbols
Fog Line
Parking
HOV Lane
HOV Symbol
On Street Parking
Painted Road Line
Railroad Crossing
Solid Dividing Line
Stop Line
Trees_1k
Buildings
BuildingsRep
Curbs_1k
Parking_1k
Driveways_1k
Streets_1k
Streets County_1k
Street Surface_1k
Sidewalks
Railroads_1k
Paved Surfaces_1k
Lakes and Rivers_1k
Ponds_1k
Page 2 of 3
29
30
31
34
36
35
32
33
CP1917, Deduct Meter Replacement Phase 1 - Vicinity Map
Page 20 of 28
1,504.7
NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet
Feet1,504.7
Notes
Type any additional notes- delete text to
leave blank
Legend
752.30
1:9,028
eGIS CDPW
1in =752 ft
8/15/2019Printed Date:
Map Created by City of Auburn eGIS
Imagery Date: May 2015
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Deduct Water Meters
Street Painted Lines_1k
Airport
Bike Lane
Bike Lane Symbol
Crosswalk
Dashed Dividng Line
Directional Symbols
Fog Line
Parking
HOV Lane
HOV Symbol
On Street Parking
Painted Road Line
Railroad Crossing
Solid Dividing Line
Stop Line
Trees_1k
Buildings
BuildingsRep
Curbs_1k
Parking_1k
Driveways_1k
Streets_1k
Streets County_1k
Street Surface_1k
Sidewalks
Railroads_1k
Paved Surfaces_1k
Lakes and Rivers_1k
Ponds_1k
Page 3 of 3
37
38
39 40
41
42
51
52
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57
CP1917, Deduct Meter Replacement Phase 1 - Vicinity Map
Page 21 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Setting the date of the Public Hearing for Modification of the
City Transportation Improvement Program (TIP) (Gaub)
Date:
December 23, 2019
Department:
Public Works
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
City Council set the date of the Public Hearing to Modify the Adopted 2020-2025
Transportation Improvement Program (TIP).
Background Summary:
The City Council is asked to set a time and date for a public hearing to modify the Six Year
Transportation Improvement Program (TIP). The public hearing is proposed to be held on
January 21, 2020 during the City Council Meeting.
Previous modifications were made with the annual TIP update adopted in June 2019 and in
October 2019. Since then, changes in available project funding and the addition of a new
project associated with recent grant awards necessitates additional modifications.
SUMM ARY OF PROPOSED AM ENDMENT S T O T HE 2020-2025 T IP
Modifications: The following existing project is proposed to be revised:
T I P P-3: 2nd Street S E Reconstruction ($0.98M) – T he project would reconstruct 2nd
S treet S E between A Street S E and A uburn Way S . T I B grant funding f or the project
was awarded in 2019.
Additions: The following project is proposed to be added to the updated TIP:
T I P N-10: M S treet S E S idewalk I mprovements ($0.67M) – T he project would fund the
design and construction of sidewalk improvements along M Street S E between A uburn
Way S and 8th Street SE. TIB grant funding for the project was awarded in 2019.
NEXT ST EPS:
S taff will discuss the proposed modifications with Council at the J anuary 13th study session.
The public hearing and adoption are scheduled for the January 21st Council meeting.
Rev iewed by Council Committees:
Page 22 of 28
Councilmember:Staff:Gaub
Meeting Date:January 6, 2020 Item Number:CA.F
Page 23 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Confirmation of Deputy Mayor
Date:
December 31, 2019
Department:
City Council
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 6, 2020 Item Number:NB.A
Page 24 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ad Hoc Committee for City Council Seating
Date:
December 31, 2019
Department:
Administration
Attachments:
No Attachments Av ailable
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Council to appoint an ad hoc committee of three Council members to recommend the seating
arrangements.
Background Summary:
Rule 2.1 applies to business meetings, The Mayor sits at the center of the dais, with the
Deputy Mayor on the Mayor's immediate left. 2.1 calls for an ad hoc committee of three
Council members to recommend a seating arrangement to the full Council.
Rule 2.2E says that "[n]o particular seating arrangement shall be required..." for study
sessions. Council may refer study session seating to the ad hoc committee for a
recommendation, or decide the matter without referring it to a committee.
Rev iewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 6, 2020 Item Number:NB.B
Page 25 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5488 (Travis)
Date:
January 2, 2020
Department:
Information Services
Attachments:
Res olution 5488
Budget Impact:
Current Budget: $670,000
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Adopt Resolution No. 5488
Background Summary:
There is no change in budget, however, this Resolution is authorizing the Mayor to sign the
contract for the project. IT will be consolidating a few projects that were slated for the data
center refresh into one project. This not only will save money, but will allow for a focused
project with specific timelines, milestones and deliverables.
Rev iewed by Council Committees:
Councilmember:Staff:Travis
Meeting Date:January 6, 2020 Item Number:RES.A
Page 26 of 28
--------------------------------
Resolution No. 5488
January 2, 2020
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5488
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
NEGOTIATE AND EXECUTE AGREEMENTS BETWEEN
THE CITY OF AUBURN, SHI INTERNATIONAL
CORPORATION, AND AREA ELECTRONICS SYSTEMS,
INC., DBA DATAON FOR NETWORK INFRASTRUCTURE
SERVICES
WHEREAS, the City needs to replace its aging systems in order to enhance
resiliency within our enterprise systems and strengthen our abilities to defend against,
isolate, and recover from cyber security threats; and,
WHEREAS, Section 39.04.270 of the Revised Code of Washington (“RCW”)
allows the City to use a modified competitive selection process for procurement of
information technology hardware and services; and,
WHEREAS, Chapter 39.33 RCW allows the City to enter into cooperative
purchasing agreements, and the City has done so under Resolution 4719 with a company
that is now Omnia Partners; and,
WHEREAS, through the cooperative purchasing agreement, staff recommends
entering into contracts for hardware procurement, software, and configuration.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to negotiate and execute agreements
between the City of Auburn, SHI International Corporation, and Area Electronics Systems
Corporation dba DataON, in amounts not to exceed $_670,000________, or such amount
that may be properly appropriated in the future for that purpose.
Page 27 of 28
--------------------------------
Resolution No. 5488
January 2, 2020
Page 2 of 2 Rev. 2019
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
\
Page 28 of 28