HomeMy WebLinkAbout06-08-2020 CITY COUNCIL STUDY SESSION AgendaPage 1 of
I. CALL TO ORDER
II. Virtual Participation Link
A. Virtual Participation Link
The Auburn City Council Study Session Meeting scheduled for Monday, June 8, 2020 at 5:30 p.m. will be held virtually and telephonically. To attend the meeting virtually please click the link or enter the meeting ID into the Zoom app or call into the meeting at the phone number listed below.
Per the Governor’s Emergency Proclamation 20-28, the City of Auburn is prohibited from holding an in-person meeting at this time. All meetings will be held virtually and telephonically.
The link to the Virtual Meeting or phone number to listen to the Council Meeting is:
Join from a PC, Mac, iPad, iPhone or Android device:
Please click this URL to join. https://zoom.us/j/92323744701
Or join by phone: 253 215 8782
877 853 5257 (Toll Free)
Webinar ID: 923 2374 4701
B. Roll Call
III. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
IV. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Use of Force and Commendations, Inquiries, Allegations (CIA) Update (O'Neil)(30 Minutes)
B. SKHHP Progress Update and Draft 2020-2021 Work Plan (Tate)(25 Minutes)
South King Housing and Homelessness Partners (SKHHP) 2019 End of the Year Report and draft 2020-2021 Work Plan and overview of proposed 2021 and 2022
City Council Study Session PWCD SFA June 8, 2020 - 5:30 PM Virtual AGENDA
Watch the meeting LIVE!
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
Page 2 of
jurisdiction contributions to SKHHP
C. Ordinance No. 6777 (Thomas)(10 Minutes)
An Ordinance amending Ordinance No. 6767 extending the temporary waiver of late fees for utility accounts and airport fees in light of a declared Public Health Emergency related to COVID- 19
V. PUBLIC WORKS AND COMMUNITY DEVELOPMENT DISCUSSION ITEMS
A. Pierce Transit Long Range Plan Presentation (Gaub)(20 Minutes)
B. Lea Hill Road Corridor Study (Gaub)(20 Minutes)
C. Americans with Disabilities Act (ADA) Transition Plan and Resolution No. 5514 to adopt ADA policies (Gaub)(20 Minutes)
D. Ordinance No. 6778 (Gaub)(10 Minutes)
An Ordinance 6778 providing a temporary waiver of Right-of-Way Use Permit fees, for outside restaurant seating in the public right-of-way, in response to the phased opening of commercial businesses following the COVID-19 declared Public Health Emergency
E. CARES Small Business Assistance (Hinman)(10 Minutes)
Overview of a draft approach for distributing Small Business Assistance Grants using the City’s allocation of CARES funding
F. Resolution No. 5525 (Tate)(10 Minutes)
A Resolution authorizing the Mayor to enter into a contract for professional services with the eCityGov Alliance for the purposes interfacing the City’s permit system with MyBuildingPermit.com
VI. OTHER DISCUSSION ITEMS
VII. NEW BUSINESS
VIII. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 3 of
AGENDA BILL APPROVAL FORM
Agenda Subject:
Use of Force and Commendations, Inquiries, Allegations (CIA)
Update (O'Neil)(30 Minutes)
Date:
June 3, 2020
Department:
Police
Attachments:
2019 CIA Report for Council
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Councilmember: Staff: O'Neil
Meeting Date: June 8, 2020 Item Number:
Page 4 of 147
2019 INSPECTIONAL
SERVICES REPORTS
CIA AND U S E O F F O R CE ANAL Y S IS
Increase/decrease from 2018
• CAD incidents – 86,062 -11.2%
• Case reports – 16,827 -7.3%
• Arrests – 4,606 -9.5%
• Booked into Score – 2,893 -10%
• Infractions/Citations – 7,262 -33.7%
Page 5 of 147
CIA SUMMARY
Presenter
2020-06-03 18:50:21
--------------------------------------------
Reason for increase. We encourage
folks to call 911, it is busy. Officers are
very pro active and doing a great job
making appropriate contacts.
Year
Total
Commendations
Letter of
Commendation
Medal of
Distinction
Life Saving
Medal of Valor
Medal of Merit
2016
97
10
5
5
1
5
2017
99
5
0
15
0
0
2018
71
1
0
7
1
0
2019
93
7
0
11
0
4
Page 6 of 147
COMMENDATIONS
Presenter
2020-06-03 18:50:21
--------------------------------------------
A Commendation is used to recognize
actions or performance by members of the
police department who act or perform
in a manner that is outstanding or
beyond what is normally expected.
The Commendation process
recognizes employees for
Professionalism, Exemplary Job,
Exemplary Actions, Life Saving and
• Possible violation of policy, force, bias policing, false arrest. More
serious allegation.
Year
CAD Incidents
Internal Investigations
Inv. With Misconduct
Total Employees
Emp. With Misconduct
2016
94,348
8
5
9
3
2017
97,843
14
6
20
6
2018
96,884
7
6
9
7
2019
86,062
18
11
17
13
Page 7 of 147
INTERNAL INVESTIGATION
• Complaint of service delivery, demeanor, customer service, etc.
Year
Supervisory Inquiries
Inquiries with
Unacceptable
Performance
Involved Employees
Employees with Unacceptable
Performance
2016
12
7
10
6
2017
14
8
16
8
2018
20
10
20
12
2019
11
7
12
6
Page 8 of 147
SUPERVISORY INQUIRY
Presenter
2020-06-03 18:50:22
--------------------------------------------
involves a complaint made regarding
the quality of service delivery. These
complaints vary in degree from
complaints regarding an employee’s
demeanor, tardiness, complaints
related to customer service, or the
nature of a department practice. The
employee’s immediate supervisor
typically handles this type of complaint,
• Inquiries and Internal investigations combined
Allegation
Total
No
Misconduct/Acceptable Performance
Misconduct/
Unacceptable Performance
No Conclusion/
Pending
Violation of General Policy 6 2 4 0
Dishonesty 1 0 0 1
Discourtesy/ Conduct Unbecoming 2 1 1 0
Neglect of Duty 6 3 3 0
Code of Conduct 2 2 0 0
Dereliction of Duty 1 0 0 1
Alcohol Violation 2 0 0 2
Pursuit Policy Violation 7 0 7 0
Improper Evidence Handling 3 0 2 1
Excessive Force 2 2 0 0
No Show for Work 1 0 1 0
Core Values 1 0 1 0
Biased Policing/Discrimination 2 2 0 Page 9 0 of 147
Totals 36 12 19 5
ALLEGATIONS
29
19
Collisions Preventable
13
2016-2019 Collisions
45
40
35
30
25
20
15 14 14
10
5
0
2016
2017
2018
2019
Page 10 of 147
COLLISIONS
41
21 20
13
1
0 0
Corrective Action
14
12
10
8
6
4
2
0
Coaching Written reprimand Suspension Dismissal
Page 11 of 147
CORRECTIVE ACTION FOR COLLISIONS
Combined Discipline (Internals/Inquiries/Collisions)
Page 12 of 147
No Conclusion Demotion Suspension Written Reprimand Counseling
2 1 1 5
COMBINED DISCIPLINE
30 28
25
20
15
10
4
0
Force Reports
Year Use of force
Reports
Excessive Force
Allegations
Sustained Allegations
2016 135 3 0
2017 217 7 0
2018 252 2 0
2019 214 3 0
Page 13 of 147
USE OF FORCE COMPARISON
Presenter
2020-06-03 18:50:25
--------------------------------------------
There were 204 Use of Force Incidents
in 2018. 252 actual force reports. 203
suspects were involved. Of the 203
suspects, 87 reported injuries. Only
.26% of contacts resulted in a use of
force. 4% of subjects arrested resulted
in force.
9
80 74
70
60
51 53
50
40 39
30 25
20 15
10
0
7 10 9
2 4 2 4 2 1
10
2 4 3
Page 14 of 147
FORCE TYPES
19
Presenter
2020-06-03 18:50:25
--------------------------------------------
LVNR is Lateral Vascular Neck Restraint
whi ch is not considered a “choke hold” and
is widely used across the country. PIT
is Pursuit Immobilization Technique
which is used during pursuits in an
attempt to end the pursuit as quickly as
possible in order to reduce potential
injury and take the suspect into
custody. An Intentional Vehicle Strike
80
70
60
50
40
30 Effective
Not Effective
20
10
0
Page 15 of 147
EFFECTIVE VS. NOT EFFECTIVE
Total Force Reports
Suspects Injured
Officers Injured
% of total of suspects
injured
2016
135
46
15
34%
2017
217
79
23
36%
2018
252
87
35
35%
2019
214
84
31
39%
Page 16 of 147
FORCE USED RESULTING IN INJURY
2019
2018
2017
2016
2015
2014
Force Incidents by Time of Day
2014-2019
100
90
80
70
60
50
40
30
20
10
0
Page 17 of 147
TIME OF DAY
Officer
Assaulted/Threat to
be Assaulted
Fighting
Stance
Other About
to be
Assaulted
Subject
With
Weapon
Muscular
Tension/Pulled
Away
Subject
Trying to
Flee
Refusing
Commands
Other
2016
34
13
12
6
126
50
91
23
2017
52
16
14
0
219
82
162
37
2018
47
32
14
0
247
117
170
31
2019
48
27
10
2
268
66
183
21
Page 18 of 147
REASON FOR USE OF FORCE
Presenter
2020-06-03 18:50:27
--------------------------------------------
The above chart shows the reasons
that an officer(s) used force on a subject.
Most of the time there are multiple
reasons for use of force on one
subject. In 2018 there were 658
documented reasons why an officer(s)
used force.
?
Page 19 of 147
QUESTIONS
Page 20 of
AGENDA BILL APPROVAL FORM
Agenda Subject:
SKHHP Progress Update and Draft 2020-2021 Work Plan
(Tate)(25 Minutes)
Date:
June 1, 2020
Department:
Community Development
Attachments:
1. SKHHP Memo
2. SKHHP 2019 End of Year Report
3. 2020-2021 Draft Work Plan
4. SKHHP Presentation 6.8.2020
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memo.
Reviewed by Council Committees:
Councilmember: Staff: Tate
Meeting Date: June 8, 2020 Item Number:
June 8, 2020 SKHHP Briefing Page 1 of
Page 21 of 147
Memorandum
South King Housing and Homelessness Partners
To: Auburn City Councilmembers
From: Angela San Filippo, SKHHP Executive Manager
Date: June 8, 2020
RE: SKHHP Briefing – 2019 End of Year Report and Draft 2020-2021 Work Plan and
2021-2022 Budget Overview
SUMMARY: South King Housing and Homelessness Partners (SKHHP) is a partnership of 10
jurisdictions formalized by an Interlocal Agreement. The implementation of SKHHP is the
culmination of more than 10 years of work by the Housing Development Consortium, King
County, and South King County cities to deepen jurisdictional collaboration around housing and
homelessness. The agreement supports South King County to work together and share
resources in order to effectively address affordable housing and homelessness. The purpose of
SKHHP is to increase available options for South King County residents to access affordable
housing and to preserve the existing affordable housing stock.
Even before the coronavirus pandemic, affordable housing and homelessness were of vital
concern in King County. As housing costs soared throughout the region more people were
moving to areas like South King County with historically lower housing costs. This led to South
King County experiencing some of the highest rent increases in the region and increasing
concern over displacement of more vulnerable populations. With the economic impacts and
jobs losses of the coronavirus pandemic the need for long-term policy and revenue solutions
that help provide housing for all families becomes an even more critical issue.
The information contained in this memo is a summary of work done in 2019, a summary of the
draft 2020-2021 Work Plan, and an overview of the projected 2021 and 2022 revenue
contributions for SKHHP partner jurisdictions.
2019 SKHHP END OF THE YEAR REPORT: The 2019 SKHHP End of the Year Report is provided
in Attachment 1. The SKHHP Interlocal Agreement became effective on January 1, 2019 and
was signed by individual member jurisdictions throughout the first half of 2019. The SKHHP
Executive Board and staff work group held monthly meetings throughout 2019 and collectively
worked to: adopt operating procedures; draft a SKHHP Communication Plan; and facilitate
educational materials and presentations.
June 8, 2020 SKHHP Briefing Page 2 of
Page 21 of 147
The second half of 2019 included the following key actions:
• Identification of priority action items to inform the 2020-2021 SKHHP Work Plan.
• Advocacy for jurisdictions to enact the sales tax credit allowed by House Bill 1406 and
coordination to pool those funds to address regional affordable housing needs.
• Recruitment and hiring process for SKHHP Executive Manager.
• Support as fiscal agent for regional South King County housing and policy needs
assessment funded by Department of Commerce grants through House Bill 1923.
2020-2021 SKHHP WORK PLAN: The draft 2020-2021 SKHHP Work Plan is provided in
Attachment 2. Attributable to the timing of hiring staff this is a two-year work plan, subsequent
work plans will be developed annually. Consistent with the SKHHP Interlocal Agreement, the
SKHHP work plan and budget must be approved by each legislative body and adopted by the
SKHHP Executive Board. The 2020-2021 SKHHP Work plan and overview of the 2021-2022
budget will be presented to each member jurisdiction for feedback prior to approval and
adoption by the SKHHP Executive Board. The expected timeline for work plan and budget
adoption is as follows:
May – June: Partner jurisdiction presentations/briefings and feedback
July – August: SKHHP Executive Board adoption
August – October: Legislative adoption by partner jurisdictions
The 2020-2021 work plan operationalizes the priority action items identified by the Executive
Board and staff work group in 2019 and incorporates actions necessary to address
opportunities created by the 2019 legislative session. The work plan reflects the intention to
hire a Program Coordinator and also identifies key allies with goals and activities that align with
SKHHP that will augment staff capacity. The work plan is structured into three work areas:
governance and administration; policy and planning; and outreach and education.
Governance and administration includes start-up procedures, program-wide management
activities, the annual work plan and budget process, and establishing an Advisory Committee.
Once established, the Advisory Committee will provide recommendations to the Executive
Board that will help to ensure equitable and informed decision making. The key outcomes for
this work area are:
• Functioning and collaborative entity with clear measures of success.
• Implementation that supports equitable outcomes across jurisdictions, community
members, and stakeholders.
Policy and Planning includes establishing a SKHHP Housing Capital Fund, inventorying
affordable housing vulnerable to market pressures, supporting development of housing action
plans, and collaborating to enhance local policies and programs that accelerate access, protect
existing housing stock, and provide housing security. The key outcomes for this work area are:
June 8, 2020 SKHHP Briefing Page 3 of
Page 21 of 147
• Pooled local resources dedicated to affordable housing in South King County.
• Increased number of South King County cities with comprehensive housing action plans.
• Number of jurisdictions with new or enhanced legislation or programs to support
affordable housing strategies.
Outreach and Education includes representing South King County at local and regional forums,
furthering stakeholders’ and elected officials understanding of housing options and the range of
needs and opportunities, and developing state and federal advocacy priorities. The key
outcomes for this work area are:
• South King County is heard, considered, and supported by regional and state
stakeholder groups and policy makers.
• Changes in policies, programs, and funding streams that support affordable housing and
homelessness programs in South King County.
• Increased interest in South King County from non-profit and for-profit housing
developers.
2021-2022 SKHHP BUDGET CONTRIBUTIONS: The SKHHP Executive Board is still working
on finalizing a draft 2021-2022 SKHHP budget. However, in light of predicted revenue shortfalls
and budget uncertainty within all jurisdictions, the Board has indicated commitment to keep
jurisdiction revenue contributions stable through 2022. Maintaining current jurisdiction
contributions is made possible by carrying over personnel cost savings from 2019 and 2020. The
current contributions are based on population size (shown in the table below). Auburn’s
contribution would be $26,000 per year through 2022.
Populatio
n
Contribution*
<10,000 $4,000
10,001-35,000 $7,500
35,001-65,000 $15,000
65,001-100,000 $26,000
>100,000 $34,000
*King County contributes an additional $41,000/year for a total annual contribution of $75,000.
ATTACHMENTS:
1. 2019 End of Year Progress and Budget Report
2. 2020-2021 Draft SKHHP Work Plan
3. SKHHP Presentation Slides
April 16, 2020 Page 1 of
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ATTACHMENT 1
SOUTH KING HOUSING AND HOMELESSNESS PARTNERS
2019 end-of-year report
BACKGROUND
South King County cities, supported by the Housing Development Consortium of Seattle-King County
(HDC) have led the South King Housing and Homelessness Partners (SKHHP) collaboration efforts. The
establishment of this partnership comes from 10 years of work by HDC and South King County cities to
deepen interjurisdictional coordination around housing and homelessness.
INTERLOCAL AGREEMENT
Effective January 1, 2019, SKHHP was formalized by an interlocal agreement approved by the ten
member jurisdictions (Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park,
Renton, Tukwila, and King County) and the SKHHP Executive Board. The interlocal agreement formalizes
the member collaboration to address affordable housing and homelessness in South King County. This
collaborative model is based on similar approaches used in Snohomish County, East King County, and
other areas across the country. By pooling resources, jurisdictions in South King County can efficiently
create new staff capacity that will work for each member jurisdiction to develop plans, policy legislation,
new programs, work with private and non-profit developers, and help jurisdictions speak with one voice
on these topics at regional and state forums. Midway through 2019 HDC and the Cedar River Group
turned over SKHHP operations to the SKHHP Board and the SKHHP administering agency (City of
Auburn).
SKHHP EXECUTIVE BOARD MEETINGS
SKHHP is governed by an Executive Board composed of either an elected official or City
Manager/Administrator for each city and the King County Executive, or their designated representative
of each member jurisdiction. The SKHHP Executive Board held monthly meetings throughout 2019. Early
in 2019 the SKHHP Executive Board established the City of Auburn as the administering agency and
adopted operating procedures and rules.
In 2019 the SKHHP Executive Board also prioritized action items for the SKHHP work plan identifying
‘must do’, ‘should do’, and ‘could do’ actions. This list provides the starting point for developing and
executing a SKHHP work plan.
SKHHP STAFF WORK GROUP
The SKHHP staff work group met monthly during 2019. Members of this group include staff from the
cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, King County, Renton, and Tukwila.
The staff work group identified items for SKHHP Board meeting agendas, facilitated educational
materials and presentations, and developed budget proposals and SKHHP work and communication
plans.
April 16, 2020 Page 2 of
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ATTACHMENT 1
The staff work group was instrumental in drafting SKHHP position descriptions, and executing the hiring
and recruitment process for the Executive Manager. The monthly SKHHP staff work group meetings
provide the framework for coordination and collaboration between staff from SKHHP member
jurisdictions. The monthly meetings are a regular opportunity for staff to share information, ideas,
challenges, successes, and work together to advance SKHHP goals and priorities.
SKHHP RECRUITMENT AND HIRING
Midway through 2019 the SKHHP staff work group and Executive Board developed a position description
and began the recruitment process for hiring a program manager. The position description went
through several iterations and two recruitment and interview processes before SKHHP hired an
Executive Manager in November 2019. The Executive Manager began full time in January 2020.
HOUSE BILL 1406 COORDINATION
2019 House Bill 1406 authorizes cities and counties, for a period of 20 years, to retain a portion of sales
tax that is currently collected, held and used by Washington State; provided those funds are directed
towards objectives that support affordable housing initiatives. In July 2019 SKHHP passed a resolution
advocating legislative bodies of all member jurisdictions to enact the provisions authorized under HB
1406. If all nine SKHHP partner cities pool the revenues collected from HB 1406, the revenue projection
provided by the department of revenue would be about $1,000,000 annually over 20 years.
From July through November of 2019 the SKHHP Executive Board, supported by the SKHHP staff work
group, tracked progress of member jurisdictions in enacting HB 1406 and advocated for SKHHP member
cities to pool the revenues collected to advance the interlocal agreement and create a SKHHP capital
funding source. By the end of 2019 all SKHHP member jurisdictions had passed a resolution of intent to
enact HB 1406 and all but one member city had passed an ordinance enacting the collection of the sales
tax credit.
In November 2019, the SKHHP Executive Board formally passed a resolution recommending each
member city pool the revenues collected through HB 1406. By the end of 2019 three member cities
passed a resolution to pool HB 1406 funds towards the SKHHP housing capital fund, and one member
city created mayoral authority to pool HB 1406 in their enacting legislation.
SOUTH KING COUNTY JOINT HOUSING NEEDS AND POLICY ASSESSMENT GROUP
In October 2019 the SKHHP Executive Board provided general support to act as the fiscal agent for a
joint planning effort between six of the nine SKHHP member cities. These six cities (Auburn, Burien,
Federal Way, Kent, Renton, and Tukwila) each applied for a $100,000 Washington State Department of
Commerce Planning grant made available by 2019 House Bill 1923 for a collective total of about
$600,000. Each of the six cities will contribute $20,000 to a collective pool of money that will be used for
the purpose of developing a comprehensive assessment of the housing stock in South King County,
including growth, housing type, associated demographics, and income/affordability. Each city will also
retain approximately $80,000 for housing policy and action plan development within its own
boundaries. SKHHP will be the fiscal agent to execute the project and the City of Kent will manage the
grant, consultant contracts, and provide project management.
April 16, 2020 Page 3 of
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ATTACHMENT 1
EDUCATIONAL ITEMS
From June through November of 2019, each SKHHP Executive Board meeting included an educational
component. The educational items help the Board to stay current on state and local legislation, gain
insight on best practices and policies around affordable housing and homelessness, and stay informed
and engaged in local and regional planning efforts, studies, and analyses of housing and homelessness.
The educational items included in 2019 were as follows:
• June – House Bill 1406
• July – Non-profit versus public entity and funding sources
• August – Housing affordability and what it means within your community
• September – Healthy housing
• October – Burien rental housing rules
• November – King County Countywide Planning Policies
ATTACHMENT
2019 Quarter 4 and end-of-the-year budget report
April 16, 2020 Page 4 of
Page 24 of 147
ATTACHMENT 1
2019 Quarter 4 and end-of-the-year budget report
SKHHP Fund Budget Actual Remaining Percent Used*
REVENUES
Auburn 20,240 20,236 4 100.0%
Burien 11,670 11,676 (6) 100.1%
Covington 5,840 5,838 2 100.0%
Des Moines 5,840 5,838 2 100.0%
Federal Way 20,240 20,236 4 100.0%
Kent 26,460 26,464 (4) 100.0%
Normandy Park 3,110 3,114 (4) 100.1%
Renton 26,460 26,464 (4) 100.0%
Tukwila 5,840 5,838 2 100.0%
Unincorporated KC 26,460 27,000 (540) 102.0%
Contributions/Donations 68,000 31,000 37,000 45.6%
Other Outside Revenue** - 48,000 (48,000)
Interest Earnings - 1,496 (1,496)
Total 220,160 233,200 (13,040) 105.9%
EXPENDITURES
SKHHP Cost Reimbursement 120,990 6,335 114,655 5.2%
Administration Fee 20,920 20,920 - 100.0%
Total 141,910 27,255 114,655 19.2%
Beginning Fund Balance - -
Net Change In Fund Balance 78,250 205,945
Estimated Ending Fund Balance - Dec 78,250 205,945
SKHHP Cost Reimbursement Detail Actual
EXPENDITURES
Wages 171
Benefits 14
Supplies -
Professional Services 6,150
Interfund Allocations -
Total 6,335
*Percent used is the percentage of what was originally budgeted versus the actual contributions and
expenditures. The entire ending fund balance was carried forward to 2020.
**Outside revenue sources include additional contribution from King County bringing the annual County
contribution to $75,000.
May 13, 2020 SKHHP 2020-2021 DRAFT WORK PLAN Page 1 of
Page 28 of 147
SOUTH KING HOUSING AND HOMELESSNESS PARTNERS
DRAFT 2020-2021 WORK PLAN
Purpose: Establish a 2020-2021 SKHHP Work Plan that is consistent with the
SKHHP Interlocal Agreement and shaped by member jurisdictions. The 2020-2021
SKHHP Work Plan reflects individual jurisdiction needs and interests while furthering
the overall purpose of SKHHP to increase the available options for South King County
residents to access affordable housing and preserve existing affordable housing stock.
Introduction: The South King Housing and Homelessness Partners (SKHHP)
was established through an interlocal agreement to work together and share resources
to increase the available options for South King County residents to access affordable
housing and preserve the existing affordable housing stock.
The SKHHP 2020-2021 work plan includes three major areas of work that will facilitate
implementation of the SKHHP Interlocal Agreement: governance and administration;
policy and planning; and education and outreach. These three major work areas are
broken into five objectives.
Governance and administration is covered in Objective 1 and includes program-wide
management activities that will be completed annually including developing and
adopting an annual work plan and budget. This work area also includes start-up
procedures including establishing decision-making protocols and reporting procedures,
and convening a community advisory committee.
Policy and planning is covered in Objectives 2 and 3 and includes advocating for and
establishing a SKHHP affordable housing capital fund; and collaborating with partners
to enhance local policies and programs that accelerate access to affordable housing,
protect existing housing stock, and provide housing security.
Outreach and education is covered in Objectives 4 and 5 and includes representing
South King County and its unique affordable housing needs at all decision tables; and
furthering the understanding of the spectrum of affordable housing options and the
range of related needs and opportunities.
Background: During 2018 and 2019 staff of member jurisdictions discussed a
wide range of work plan ideas for SKHHP; the goal was to identify objectives and action
items for an 18-month work plan. In June 2019, each jurisdiction was asked what
SKHHP “must do”, “should do”, or “could do” during the course of the first 18-months. In
June 2019, the SKHHP Executive Board reviewed and approved the list by focusing on
the “must do” and “should do” items.
May 13, 2020 SKHHP 2020-2021 DRAFT WORK PLAN Page 2 of
Page 28 of 147
The 2020-2021 work plan operationalizes the list approved by the SKHHP Executive
Board in 2019 and incorporates the HB 1406 sales tax credit and the sub-regional
housing assessment made possible by HB 1923 grant funds. The sub-regional housing
assessment is being coordinated by six of the nine SKHHP partner cities (SoKiHo). The
2020-2021 work plan also identifies allies like the Housing Development Consortium
(HDC) and King County with goals that align with SKHHP that will augment staff
capacity. The 2020-2021 work plan prioritizes the “must do” and “should do” activities
for 2020. Activities that were part of the 2019 list of activities will be reassessed for
possible incorporation in the 2022 work plan.
In February 2020 King County had its first reported case of COVID-19, the disease
caused by the coronavirus. Since February, the pandemic has continued to expand and
we have yet to see the full extent of the virus. On March 23, 2020 Governor Inslee
announced a statewide order requiring everyone in the state to stay home for two
weeks. The order required everyone to stay home except to pursue essential activities,
banned all gatherings for social, spiritual, and recreational purposes, and closed all
businesses except those deemed essential. The Stay Home, Stay Healthy initiative has
since been extended through May, 2020 with a four phase approach to opening
businesses that will begin on May 5, 2020.
In response to the impacts of the COVID-19 crisis, federal, state, and local governments
have mobilized emergency operations centers, implemented temporary policies to
prevent residential and business evictions, and passed unprecedented stimulus
packages in the hopes to lessen the impacts of COVID-19 to individuals and
businesses. The impacts of this crisis are still unfolding and much of the recovery effort
has yet to be determined. During this unprecedented time, staff capacity and local
resources may need to adapt. This may require SKHHP to reanalyze priorities and/or
shift the timeline for the work identified in the work plan.
Progress reports: Consistent with the Interlocal Agreement, the SKHHP Executive
Manager will submit quarterly budget performance and progress reports on the status of
the work plan elements to the SKHHP Executive Board and the legislative body of each
member jurisdiction. To be consistent with the administering agency’s finance
department, quarterly progress reports will be provided as follows:
• Quarter 1: May
• Quarter 2: August
• Quarter 3: November
• Quarter 4: February
Next steps: In accordance with the Interlocal Agreement, the 2020-2021 SKHHP Work
Plan will be approved by the legislative body of each member jurisdiction and the
SKHHP Executive Board. The timeline for review and adoption of the 2020 SKHHP
Work Plan is as follows:
May 13, 2020 SKHHP 2020-2021 DRAFT WORK PLAN Page 3 of
Page 28 of 147
• May-June – Draft 2020-2021 SKHHP Work Plan and Draft 2021 operational
budget reviewed by legislative body of each jurisdiction and SKHHP Executive
Board.
• July-August – review and adoption of 2020-2021 SKHHP Work Plan and 2021
operational budget by SKHHP Executive Board.
• August-October – adoption of 2020-2021 SKHHP Work Plan and 2021
operational budget by legislative body of each jurisdiction.
Acronyms: The 2020-2021 work plan includes several acronyms or abbreviations
defined as follows:
AdvCom: SKHHP Advisory Committee to be formed during 2020 made up of
12 to 15 community members appointed by the Executive Board to
provide advice and recommendation to the Executive Board.
EB: SKHHP Executive Board
Enterprise: Enterprise Community Partners
HDC: Housing Development Consortium
SKC: South King County
SKCJPD: South King County Joint Planners and Developers group convened
by HDC
SoKiHo: South King County housing group (six of the nine SKHHP cities)
managing the sub-regional housing needs and policy assessment
SKHHP 2020-2021 DRAFT WORK PLANPage 31 of
May 13, 2020 Page 4 of 8
GOVERNANCE AND ADMINISTRATION
Objective 1: Establish SKHHP's governance and decision making structure, foster collaboration between partners, and provide direction to staff on
implementation of the SKHHP Interlocal Agreement.
Outcomes:
1) Functioning and collaborative entity with clear measures of success.
2) Implementation supports equitable outcomes across jurisdictions, community members, and stakeholders.
Activities/Actions
Responsible
Status
2020 2021 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 1 Develop Annual Work Plan
(SKHHP adoption by June 1)
SKHHP staff,
work group, & EB
In
progress
1a Partner jurisdiction review
and adoption
SKHHP staff,
work group, & EB
In
progress
2 Develop Annual Budget (SKHHP
adoption by June 1)
SKHHP staff,
work group, & EB
In
progress
2a Partner jurisdiction review
and adoption
SKHHP staff,
work group, & EB
In
progress
3 Establish decision-making
protocols SKHHP staff & EB In
progress
4 Develop quarterly reporting
procedures SKHHP staff & EB In
progress
4a Quarterly progress and
budget reports SKHHP staff Ongoing
5 Establish SKHHP Advisory
Committee SKHHP staff & EB Not
started
SKHHP 2020-2021 DRAFT WORK PLANPage 32 of
May 13, 2020 Page 4 of 8
POLICY AND PLANNING
Objective 2: Establish South King County Housing Capital Fund, develop an administration plan, and build funding support.
Outcomes:
1) Increase resources dedicated to affordable housing preservation, rehabilitation, and production in South King County.
2) Pool resources to address the growing affordable housing and homelessness needs in South King County.
Activities/Actions
Responsible
Status
2020 2021 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 1 Coordinate City commitment to
pool HB 1406 funds
SKHHP staff,
work group, & EB
In
progress
2 Inventory and assess existing
local affordable housing funds SKHHP staff & EB Not
started
3
Create inventory of expiring tax
credit developments and
naturally occurring affordable
housing vulnerable to market
pressures
SKHHP staff,
SoKiHo
In
progress
(ongoing)
4
Assess physical conditions of
existing subsidized and
naturally occurring affordable
housing stock
SKHHP staff,
work group
In
progress
(ongoing)
5 Create portfolio of potential
uses and allocation strategies
SKHHP staff,
work group, & EB
Not
started
6
Develop marketing materials by
audience to build funding
support
SKHHP staff,
work group, & EB
Not
started
7 Develop administration plan for
SKHHP Housing Capital Fund
SKHHP staff,
AdvCom., & EB
Not
started
8
Build funding support through
advocacy with philanthropic
and private corporations
SKHHP staff,
work group,
AdvCom., & EB
In
progress
(ongoing)
SKHHP 2020-2021 DRAFT WORK PLANPage 33 of
May 13, 2020 Page 4 of 8
Objective 3: Work with partner jurisdictions to enhance and develop new local policies and programs that protect existing affordable housing stock, provide
housing security, and accelerate access to affordable housing.
Outcomes:
1) Increased number of South King County cities with comprehensive housing strategy plans.
2) Number of jurisdictions that adopt new or enhanced legislation or programs that support affordable housing production and preservation strategies.
3) Increased number of affordable rental housing units in participating programs.
Activities/Actions
Responsible
Status
2020 2021 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 1 Support creation of housing policy
assessment tool
SoKiHo &
SKHHP staff
In
progress
2 Support development of housing
strategy/action plans
SKHHP staff &
SoKiHo
Not
started
3
Maintain inventory & assessment
of existing city preservation
programs for affordable rental &
ownership housing
SKHHP staff &
work group
In
progress
4
Coordinate SKC participation in
identification of potential locations
for future TOD to include affordable
housing
SKHHP staff,
Sound Transit,
King County,
Enterprise
Not
started
5 Catalog successful affordable
housing development projects SKHHP staff Ongoing
6
Develop examples of potential
design standards and desired
requirements
SKHHP staff &
work group
Not
started
SKHHP 2020-2021 DRAFT WORK PLANPage 34 of
May 13, 2020 Page 4 of 8
OUTREACH AND EDUCATION
Objective 4: Represent South King County and its unique affordable housing needs at all decision tables.
Outcomes:
1) Establish credibility of SKHHP with potential partners and funders.
2) South King County is authentically heard, considered, and supported by regional and state stakeholders and policy makers.
3) Changes in policies, practices, and funding streams that support affordable housing and homelessness programs in South King County.
Activities/Actions
Responsible
Status
2020 2021 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
1
Create schedule of priority
meetings and designate SKC
representatives
SKHHP staff,
work group & EB
Not
started
2 Represent SKHHP at local &
regional meetings and forums.
SKHHP staff
In
progress
(ongoing)
3 Develop SKHHP State advocacy
priorities
SKHHP staff,
work group & EB
In
progress
4 Develop SKHHP Federal
advocacy priorities
SKHHP staff,
work group & EB
In
progress
5
Develop advocacy
presentation and messaging
toolkit
SKHHP staff,
work group & EB
Not
started
6 Conduct work sessions with
state legislators
SKHHP staff,
work group & EB
Not
started
SKHHP 2020-2021 DRAFT WORK PLANPage 35 of
May 13, 2020 Page 4 of 8
Objective 5: Further strengthen regional stakeholders’ understanding of the spectrum of affordable housing options and the range of related needs and
opportunities.
Outcomes:
1) South King County decision makers are informed and prepared to act based on current information and facts.
2) Increased interest from nonprofit and for-profit developer to partner with South King County cities to produce affordable housing.
Activities/Actions
Responsible
Status
2020 2021 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
1
Coordinate and work with
developers to better understand
barriers to increasing construction
and preservation of affordable
housing
SKHHP staff,
SKCJPD, HDC
In
progress
(ongoing)
2
Support SKC engagement and
elected official participation in
affordable housing development
tours
SKHHP staff
& HDC
In
progress
(ongoing)
3
Develop affordable housing and
homelessness awareness
presentation toolkit
SKHHP staff,
AdvCom. &
EB
In
progress
Page 36 of
1
5/29/2020
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
Jurisdiction
adoption
SKHHP Executive
Board
adoption
Jurisdiction presentations
and
discussion
Development and SKHHP
Executive
Board review
2020-2021 Work Plan and 2021-2022 Budget February – May – July – August August –
South King Housing and
Homelessness Partners
Angela San Filippo, Executive Manager
Auburn City Council Study Session
June 8, 2020
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
South King Housing and Homelessness Partners
• Partnership of 10 jurisdictions to enable South King County to work
together and share resources in order to effectively address affordable
housing and homelessness.
• 10+ years of work by HDC and South King County cities to deepen
jurisdictional collaboration around housing and homelessness.
Purpose
To increase available options for South King County residents to access
affordable housing and to preserve the existing affordable housing stock.
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
South King Housing and Homelessness Partners
• Provides unified voice for South King County
• Develops shared solutions for regional housing needs
• Keeps our neighbors in the region and in their homes
• Serves our most vulnerable residents
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
HB 1406
pooling
resolution
Hire
Executive
Manager
HB 1923
planning
and policy
SKC joint
assessment
Identified
priority
action items
City of
Auburn,
SKHHP
administering
agency
Interlocal
Agreement
Effective
November December October September August July June May April March February January
2019 at-a-glance
Monthly SKHHP Executive Board meetings
Monthly SKHHP staff work group meetings
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
• Collaborative entity
with clear measures of
success.
• Implementation
supports equitable
outcomes.
• Program-wide
management
activities.
• Start-up procedures.
• Annual work plan and
budget process.
• Establish Advisory
Committee.
2020-2021 Work Plan
Outcomes Governance and
Administration
Page 37 of
1
5/29/2020
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
• Increased resources dedicated to
affordable housing in SKC.
• Increased number of SKC cities
with housing action plans.
• Number of jurisdictions with new
or enhanced legislation or
programs to support affordable
housing strategies.
• Advocate for SKHHP Housing
Capital Fund.
• Develop administration program
for housing capital fund.
• Inventory affordable housing
vulnerable to market pressures.
• Collaborate on local policies and
programs that accelerate access,
protect housing stock, and
provide housing security.
• Support development of housing
action plans.
Outcomes Policy and Planning
2020-2021 Work Plan
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
• South King County is heard, considered,
supported.
• Changes in policies,
practices, and funding
streams.
• Increased interest in SKC
from nonprofit and for- profit developers.
• Represent South King County at local and
regional decision tables.
• Further stakeholders’
understanding of housing
options and range of
needs and opportunities.
• Develop state and federal
advocacy priorities.
2020-2021 Work Plan
Outreach and Education Outcomes
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
Contribution
$4,000
$7,500
$15,000
$26,000
$34,000
Population
<10,000
10,001-35,000
35,001-65,000
65,001-100,000
>100,000
2021-2022 Budget Overview
• Personnel cost savings in 2019 and 2020 will be used to:
• Maintain current jurisdiction contributions through 2022
• Hire SKHHP Program Coordinator
Affordable Housing Committee - May 15, 2020
• Wages have not kept up with increased likely to be paying more than half their housing costs. income on housing.
Cost burden Need
• More than 100,000 low-income • 244,000 affordable homes needed by households pay more than half their 2040. income for housing costs.
• People of color are significantly more since 2011.
Before COVID-19, 1 out of 3 households in
King County were cost-burdened
Growth Disproportionality
• King County’s population growth has • Renters are twice as likely to pay half been greater than housing production their income for housing costs.
Likely Scenarios from COVID-19 Pandemic
Cost burden rises because housing supply is still so low that home
prices are not likely to go down. Home prices are less responsive to
recessions because housing is an absolute need.
Disproportionate impacts on vulnerable populations.
Renters and owners face evictions/foreclosures at the end of
moratorium, and existing affordable housing units are at risk if they
have a foreclosure.
Immediate crisis response pulls attention from long-term needs.
Funding sources uncertain during recession.
Affordable Housing Committee - May 15, 2020
South King Housing and
Homelessness Partners
Angela San Filippo, Executive Manager
asanfilippo@skhhp.org
(253) 329-7394
Auburn | Burien | Covington | Des Moines | Federal Way | Kent | Normandy Park | Renton | Tukwila | King County
Page 38 of
1
Agenda Subject:
Ordinance No. 6777 (Thomas)(10 Minutes)
AGENDA BILL APPROVAL FORM
Date:
June 2, 2020
Department:
Finance
Attachments:
Ordinance No. 6777
Budget Impact:
Administrative Recommendation:
For discussion only.
Background Summary:
This ordinance extends the provisions of Ordinance No. 6767, adopted by Council on March
23, 2020. Ordinance No. 6767 temporarily superseded sections of the Auburn Municipal
Code which requires water shut offs for delinquent utility accounts and late fees assessed on
delinquent water, sewer, and airport consumption/usage. These sections will be waived until
the earlier of: (a) termination of the civil emergency proclaimed by the Mayor on March 5,
2020; or (b) June 30, 2020.
This ordinance extends the waiver of the Auburn Municipal Code, as it relates to water shut
offs for delinquent utility accounts and late fees assessed through August 31, 2020.
Reviewed by Council Committees:
Councilmember: Staff: Thomas
Meeting Date: June 8, 2020 Item Number:
Page 39 of
1
ORDINANCE NO. 6777
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6767, EXTENDING THE TEMPORARY WAIVER OF LATE
FEES FOR UTILITY ACCOUNTS AND AIRPORT FEES,
SUPERSEDING CERTAIN SECTIONS OF AUBURN CITY
CODE REQUIRING PAYMENT OF SUCH LATE FEES AS
SET FORTH IN ACC 12.56.045; 13.06.300; 13.06.511;
13.20.390; AND 13.48.120, IN LIGHT OF A DECLARED
PUBLIC HEALTH EMERGENCY RELATED TO COVID- 19
WHEREAS, the World Health Organization has announced novel coronavirus
COVID-19) is officially a global pandemic; and
WHEREAS, on January 31, 2020, the United States Department of Health and
Human Services Secretary Alex Azar declared a public health emergency because of
COVID- 19; and
WHEREAS, the Washington Governor declared a State of Emergency due to new
cases of COVID-19; and
WHEREAS, on March 5, 2020, the Mayor proclaimed a local emergency due to
growing public health impacts of COVID-19, which the Auburn City Council ratified by
Resolution No. 5504; and
WHEREAS, the COVID-19 outbreak presents an extreme risk of person-to- person
transmission of the virus and public health experts worldwide advise the best way to
prevent transmission of the virus is to prevent infected people from coming in close
contact with healthy persons; and
WHEREAS, following recommended public health best practices, including social
Ordinance No. 6777
June 3, 2020
Page 1 of 5
Ordinance No. 6777
June 3, 2020
Page 2 of 5
Page 40 of
distancing, which is critical to mitigate the spread of COVID-19, is also having significant
negative economic effects on the national, regional, and local economy, in particular small
businesses and workers in the Auburn-area who cannot work remotely and may not
receive full wages during this time; and
WHEREAS, utility bills combined with the public health emergency for COVID-19
will inherently have a disproportionate negative impact on low-wage workers, individuals
on fixed incomes, non- profit organizations and small businesses, inhibiting their ability to
pay utility bills before the due date; and
WHEREAS, temporarily waiving the charging of late fees on delinquent bill
balances as soon as possible, for utility bills and airport fees, is necessary both to help
ease the negative impact on low-wage workers, individuals on fixed incomes, non-profit
organizations and small businesses and to reduce the frequency of in-person bill
payment during the emergency; and
WHEREAS, the Auburn City Code ("ACC") includes several provisions requiring
late fees on delinquent utility consumption and utilization charges; and
WHEREAS, the ACC and the adopted City of Auburn Fee Schedule includes
provisions requiring late fees on delinquent airport payments; and
WHEREAS, as part of its continued efforts to respond to the emergency and
provide assistance to its customers, the City has determined it is appropriate to
temporarily waive imposition or collection of late fees and penalties assessed against
users of the City' s utility systems and municipal airport; and
WHEREAS, in order to provide for a waiver of late fees, on March 23, 2020, the
City Council adopted Auburn Ordinance No. 6767; and
Ordinance No. 6777
June 3, 2020
Page 3 of 5
Page 41 of
WHEREAS, in order to address the purposes for which the late fees were to be
waived, it is appropriate to extend the waiver of late fees, currently set to expire on June
30, 2020; and
WHEREAS, the provisions of Ordinance No. 6767 should be amended to extend
the waiver of late fees through August 31, 2020.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
The provisions of Ordinance No. 6767 are amended as follows:
Section 1. Late Fees Waived. The imposition and collection of late fees
assessed against users of the City of Auburn' s utility systems and municipal airport are
waived until the earlier of: a) termination of the civil emergency proclaimed by the Mayor
on March 5, 2020; or (b) June 30, 2020August 31, 2020.
Section 2. Affected City Code Sections. To the extent the following sections
or subsections of the ACC that authorize or require the collection of late fees and penalties
on delinquent utility customer consumption, utilization charges, or airport fees, are
inconsistent with Section 1 of this Ordinance, those sections are superseded and waived
during the time period stated in Section 1:
ACC 12.46.045 (Airport tiedown, Hangar, and Storage Rental Fees)
ACC 13.06.290 (Water-Service Charges- Nonpayment Action)
ACC 13.06.300 (Water-Service Charges-Payment and Delinquency)
ACC 13.06.511 (Fees, Service Charges, Fines, Penalties and Damage)
ACC 13.20.390 (Sewage Conveyance and Disposal Service Charge-Payment
Dates-Payment Delinquency)
Page 42 of 147
ACC 13.48.120 (Sewers- Billing and Collection)
City of Auburn Fee Schedule (B)(9) (Engineering and Public Works Fees, Other
Utility Fees)-Delinquent shut off, late charge, delinquent meter pull; (D)(1) (Auburn
Municipal Airport Fees, Lease Fees)-Late payments and delinquency fee.
Section 3. Late Fee Waivers. The Mayor is authorized to waive late fees both
in the code and set forth in the City of Auburn Fee Schedule consistent with ACC
2.03.030.
Section 4. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 5. Severability. The provisions of this Ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this Ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 6. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
Ordinance No. 6777
June 3, 2020
Page 4 of 5
Page 43 of
ATTEST: APPROVED AS TO FORM:
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Published:
Ordinance No. 6777
June 3, 2020
Page 5 of 5
Page 44 of
AGENDA BILL APPROVAL FORM
Agenda Subject:
Pierce Transit Long Range Plan Presentation (Gaub)(20
Minutes)
Date:
May 21, 2020
Department:
Public Works
Attachments:
Pierce Transit Presentation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
For discussion only.
Background Summary:
Pierce Transit will present the highlights of their updated long range plan: Destination 2040.
The plan covers future service, system, and active transportation connections improvements.
Reviewed by Council Committees:
Councilmember: Brown Staff: Gaub
Meeting Date: June 8, 2020 Item Number:
Page 45 of 147
Page 46 of
LRP Update's Purpose, Goals, and Objectives
What do we hope to achieve with this update?
• Depict access and coverage gaps within the current system (PTBA) boundaries
• Assess non-motorized and active transportation access to Pierce Transit routes and facilities
(e.g., transit centers, stations, park-and-ride lots)
• Envision what services and coverage we could offer at a full 0.9% sales tax scenario
• Increase from current 500,130 to 735,000 annual Service Hours and model for ridership
• Show a Bus Rapid Transit system at full build out: Pacific Avenue /SR 7 plus four routes
Page 47 of
Sections
1. Introduction
2. Assessment of Current Conditions
3. A Coordinated Transit System
4. Keeping Pace with Our Changing Landscape
5. Emerging Technologies
6. Service Expansion Benefits
7. Future Transit Networks and Financial Requirements
8. Closing Statement - Next Steps Through 2040
Appendices
DESTINATION
Pierce Transit • Long Range Plan Update
Second Draft - February 2020
Page 48 of
In 2019 the 4-county Puget
Sound Region grew by 68,470
over the previous year. That's
an increase of 188 new
residents per day!
The PSRC modeled two new
fixed route scenarios and
total daily boardings
increased from 28,700 in
2019 to 83,100 and 85,700
in 2040.
52 Firaest - Tacoma Community College
53 University Place
54 S. 38th Street- Portland ss Tacoma Mall - Parkland
S7 Union • S. 1gth Sln!et • Hilltop
63 Northeast Tacoma Express
100 GilHarbor
102 Gig Harbor · Tacoma Express
202 S. 72nd Sln!et
400 Puyallup· Downtown Tacoma
409 Puyallup - 72nd Street Transit Center
501 Milton-Federalway
INCREASED FREQUENCY
FOR 17 ROUTES
Route Name
3 Lakewood - Tacoma
4 Lakewood - South Hill
41 56th Street· 5alishan
411 Sheridan • S.M Street
•
w (To be determined)
58 Proctor · Lakewood (Former Route 51)
498 Fife • Auburn
Tyler Road - Bridgeport Way
East Tacoma - 72nd Street - Parkland Transit Center
Ruston Express
Ruston Way
Portland Avenue
5
15
17
49
51
• 10 NEW ROUTES
Route Name
BRT 1 Downtown Tacoma (Commerce Street) - Mountain Hwy (SR 7) at 8th Avenue E walmart
BRT 2 S.19th Street-BridaePort way
BRT 3 Downtown Tacoma - Lakewood Transit center
FUTURE SERVICE SCENARIO
Page 49 of
Page 50 of
--- e Budget Responses e Survey
36 .2 %
e Different Schedules e Draw or Extend a Route e Ideas and Sugges t ions e More Direct Access
e Something I Like
What we've heard so far...
• 210 future-focused comments received (text based)
• 60 commented on current conditions and short-term improvements
Ope n for comments from 12 Nov 2019 to 31 May 2020 !£ Cha ng e
Stakeholder Engagement Summary
6370
Total Visits
2428
Unique Users
1:07
Avg Time (min)
126
Unique Stakeholders
164
Comments
37
Survey Responses
Stakeholder Engagement by Day Comment Types
gE
!::'. tl
360
240
24 -
16 ::! 3 "' 3
1 4 . 1 %
· ;;; 120 8 >
------ e Total Visits e Unique Users e Avg Time e Comments
e Something I Don't Like
0
Page 51 of
o--
,i-_ PierceTransit
Long Range Plan Update
IMPLEMENTATION SCHEDULE - TIMELINE & MILESTONES (2019-2020)
DESTINATION
JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Develop Out line , Style,
Format, and Content
0- - - - - - -•1
lntemal Outreach and Data/
Information Gathering
Identify new Fixed Route Network & Rout es,
BRT Ro utes, Growth Scenarios, and
Service Enhancements
Solicitation of ideas from and presentations to
Cities, Towns, and Pierce County, upon request
Open Houses
Public Hearing at Board of•
Commissioners (Boe) Meeting
The draft LRPU
and nine
ire Con_su t t Team I I nt ernal Input and Involvement
ProJect
Web-based
Draft LRPU released in February -
Public Review and Comment period extended through June 30
Fin al LRPU •
Appendices are
available online
for public review
and comment -
now extended
Kick-off
Meeting Public Involvement Plan Tool Launched
Solicit Public and Stakeholder Input
(Ongoing/ Continuous)
adopted by BoC
SEPA Checklist •
through June 30t h Create Draft Long Range Plan Update (LRPU)
Pierc eTransit . org/ Dest inat io n2040Updat e/
Page 52 of 147
Agenda Subject:
Lea Hill Road Corridor Study (Gaub)(20 Minutes)
AGENDA BILL APPROVAL FORM
Date:
June 3, 2020
Department:
Public Works
Attachments:
Presentation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
For discussion only.
Background Summary:
The purpose of this discussion is to provide a briefing to the Council and Public on the Lea
Hill Road Corridor Study that was initiated in the fall of 2018 to develop a long-range corridor
plan to improve the mobility, capacity, and safety along this critical east-west arterial. The Lea
Hill Road Corridor, between Harvey Road/M Street NE and 124th Avenue SE, provides
connections to downtown Auburn, the Lea Hill neighborhood, Green River College, Auburn
Golf Course, and State Route 18. As the Lea Hill area continues to grow and develop, this
corridor will carry even more traffic, creating increased congestion and introduce potential
safety concerns, beyond those that are already apparent today. The Lea Hill Road Corridor
Study identified potential safety, capacity, and operational improvements along the corridor,
and developed a conceptual corridor design and implementation strategy that will direct
current and future Lea Hill Corridor investments, as funding for each of the identified concepts
becomes available.
Reviewed by Council Committees:
Councilmember: Brown Staff: Gaub
Meeting Date: June 8, 2020 Item Number:
Page 53 of
ENGINEERING SERVICES
LEA HILL ROAD CORRIDOR
STUDY
RYAN VONDRAK
CITY COUNCIL STUDY SESSION
JUNE 8, 2020
Public Works Department
Engineering Services Airport Services Maintenance & Operations Services
A U B U R N
V A L U E S
S E R V I C E
E N V I R O N M E N T
E C O N O M Y
C H A R A C T E R
S U S T A I N A B I L I T Y
W E L L N E S S
C E L E B R A T I O N
Page 54 of
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
PROJECT BACKGROUND
Lea Hill Corridor Study
initiated fall 2018
Long range plan to improve
mobility, capacity and safety
Includes 8 th St NE, Lea Hill
Road SE, SE 312th St
Roadway segment connects
to downtown, Auburn Golf
Course, Lea Hill
neighborhood, Green River
College, and State Route 18
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
CORRIDOR CHALLENGES
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
STUDY OBJECTIVES
Accommodates projected traffic growth
Meets the City’s mobility goals
Enhances safety for all roadway users
Increases access for pedestrians, cyclists, and transit riders
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
PUBLIC INVOLVEMENT
Transportation Advisory Board (TAB) Meetings
Key Stakeholder Coordination:
KC Metro
Green River College
Auburn Police
Valley Regional Fire Authority
Auburn School District
Project Webpage
Public Open House (In-person and virtual)
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
EXISTING PEDESTRIAN AND TRANSIT FACILITIES
Lack of sidewalks
or dedicated
walking paths
No bike facilities
No refuge areas
for transit
Westbound direction
approaching 105th Pl SE
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Eastbound direction
approaching 107th Pl SE
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
EXISTING PEDESTRIAN AND TRANSIT FACILITIES
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
CRASH INFORMATION
From 2014-2018:
328 total incidents
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
INTERSECTION LEVEL OF SERVICE (LOS)
LOS A – Free Flow,
no congestion
LOS D –
Approaching unstable
LOS B – Free Flow,
little congestion
LOS E – Unstable,
congested
LOS C – Free Flow,
moderate congestion
LOS F – Gridlock
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
INTERSECTION OPERATIONS – EXISTING AND FUTURE
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
INTERSECTION OPERATIONS
Westbound direction
approaching 112th Ave SE
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
PERFORMANCE METRICS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Expand Sidewalks on
bridge
Roundabout at 104th
Avenue SE
Garden Avenue Connection
to 104th Avenue SE
CORRIDOR RECOMMENDATIONS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Shared-Use path
Bike Lane
Limited access at 105th
Place SE
Pedestrian
activated crosswalks
CORRIDOR RECOMMENDATIONS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Shared-Use path
Bike Lane
Roundabout at 112th
Avenue SE
CORRIDOR RECOMMENDATIONS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Sidewalks
Bike Lane
Roundabout at 116th
Avenue SE
CORRIDOR RECOMMENDATIONS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
IMPLEMENTATION
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
NEXT STEPS
Grant
opportunities
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
QUESTIONS
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Americans with Disabilities Act (ADA) Transition Plan and
Resolution No. 5514 to adopt ADA policies (Gaub)(20 Minutes)
Date:
May 21, 2020
Department:
Public Works
Attachments:
ADA Transition Plan Presentation Slides
Resolution No. 5514
Exhibit A
2020 Draft ADA Transition Plan
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
For discussion only.
Background Summary:
The Americans With Disabilities Act (ADA) requires that all public facilities are readily
accessible and usable by persons with disabilities and requires public agencies to prepare a
plan for pursuing ADA compliance. The Public Works Department has prepared an ADA
Transition Plan for facilities in the public right-of-way. The draft plan was posted for public
comment and discussed with City Council in November 2019.
At this study session, staff will present an overview of the ADA Transition Plan and new
policies proposed to be included in the plan that require adoption by City Council.
The plan documents policies, standards, and general processes that support reaching full
compliance with ADA requirements for facilities in the public right-of-way. The Plan includes
the following elements that will be presented and discussed:
Overview and Background
Self-Evaluation
Policies and Procedures
New policies proposed to be included in the ADA Transition Plan will be brought to City
Council on 6/15/2020 for adoption via Resolution No. 5514. Subsequently, the ADA
Transition Plan will be published and then updated periodically by staff.
Reviewed by Council Committees:
Councilmember: Brown Staff: Gaub
Meeting Date: June 8, 2020 Item Number:
Page 73 of
DRAFT ADA TRANSITION PLAN
FOR FACILITIES IN THE PUBLIC
RIGHT-OF-WAY
CECILE MALIK
CITY COUNCIL STUDY SESSION
JUNE 8, 2020
Public Works Department
Engineering Services Airport Management Maintenance & Operations
AUBURN
VA L U E S
S E R V I C E
E N V I R O N M E N T
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R A T I O N
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SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Elements:
Overview and background
Self Evaluation
Policies and Procedures
Public Outreach
Available for public comments
from 10.11 .19 to 12.31 .19
Information published in
newspaper for 2 weeks
Information sent to identified
groups
Presented to Transportation
Advisory Committee in October
2019
Presented to City Council in
November 2019
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITYPaWgeE7L5LNofE1S4S7 CELEBRATION
ADA TRANSITION PLAN FOR FACILITIES IN
THE PUBLIC RIGHT-OF-WAY
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
The City of Auburn is committed to creating and maintaining
infrastructure that provides accessibility to programs, services and
activities to all.
2017 US Census data: 11 .2 % of Auburn Residents have a
disability
Goals of this plan:
Evaluation of assets
Documentation and Development of policies
Plan for ADA compliance.
OVERVIEW & BACKGROUND
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE7L6LNofE1S4S7 CELEBRATION
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Americans with Disabilities Act (ADA) 1990
Prohibits discrimination in employment, state
and local government, public accommodations,
transportation and telecommunications.
Title II of the ADA
Addresses nondiscrimination in all programs,
activities and services of public entities to
include state and local government.
ADA LEGAL BACKGROUND
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE7L7LNofE1S4S7 CELEBRATION
Level of ADA compliance for:
• Curb Ramps
• Signalized and Enhanced Pedestrian Crossings
• Sidewalks
This section will be updated annually to document the
progress towards full compliance.
SELF-EVALUATION
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE7L8LNofE1S4S7 CELEBRATION
• Inventory in 2016:
SELF-EVALUATION – CURB RAMPS
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE7L9LNofE1S4S7 CELEBRATION
• Criteria: signal head, buttons (location and function)
• 84 traffic signals
• 6 pedestrian only signals
• 10 enhanced crossings
SELF-EVALUATION – PED CROSSINGS
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE8L0LNofE1S4S7 CELEBRATION
• Criteria: slope, width, encroachments
• Inventory needed
Encroachments Slopes Width
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITYPaWgeE8L1LNofE1S4S7 CELEBRATION
SELF-EVALUATION- SIDEWALKS
Comprehensive Plan
Policy to ensure that the transportation system meets the
requirements of the ADA, which sets the foundation for the ADA
transition plan.
City Code & Engineering Standards
Includes key ADA related policies and standards that were
established in consultation with City Council.
Half Street requirements
Criteria for what work triggers curb ramp and traffic signal push button
installation or upgrades
EXISTING POLICIES
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE8L2LNofE1S4S7 CELEBRATION
New Policies in the Transition Plan:
Exemption of minor pavement maintenance activities
Roadway and utility work do not trigger construction
of new sidewalks where there are currently none
Criteria for when pedestrian signal pushbutton
installations and upgrades are triggered (function
and location)
NEW POLICIES
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE8L3LNofE1S4S7 CELEBRATION
How is the City transitioning to full ADA compliance?
Capital Improvement Projects
Private Development Projects
Franchise and 3rd Party work in ROW
Interim Accommodations
Project Development and Prioritization
THE PLAN
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE8L4LNofE1S4S7 CELEBRATION
June 15, 2020
Resolution 5514 for Council Adoption
Annually:
Compile new data
Review new public comments
Revise / update plan administratively
Periodically
Update policies with Council Action
NEXT STEPS
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE8L5LNofE1S4S7 CELEBRATION
QUESTIONS?
SERVICE ENVIRONMENT ECONOMY CHA RACTER SUSTA INABILITYPaWgeE8L6LNofE1S4S7 CELEBRATION
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RESOLUTION NO. 5514
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, TO ADOPT NEW POLICIES TO
MEET THE REQUIREMENTS OF THE AMERICANS WITH
DISABILITIES ACT, TITLE II, ADDRESSING THE
FACILITIES WITHIN THE PUBLIC RIGHT-OF-WAY.
WHEREAS, in 42 U.S.C. §12134 and 28 C.F.R. §§35.150 and 35.151, the
Americans with Disabilities Act (ADA) requires cities to meet certain standards in public
facility construction and alteration;
WHEREAS, the ADA requires public agencies with over 50 employees to
prepare an ADA Transition Plan identifying the agency facilities, programs and services
that do not meet ADA requirements and adopting a plan to conform with the ADA;
WHEREAS, ADA compliance includes the adoption of standards and policies
that support the progression towards ADA compliance;
WHEREAS, the City has prepared a draft ADA Transition Plan for Facilities
Within the Public Right-of-Way based on previously adopted policies and standards and
proposed new policies that have not been previously adopted;
WHEREAS, the City’s proposed adoption of these new policies is set forth in the
attached Exhibit A to this resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Council adopts the ADA policies for facilities in the public right-
of-way attached as Exhibit A to this resolution.
Resolution No. 5514
DATE
Page 1 of 2 Rev. 2019
Page 88 of
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this resolution.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
Shawn Campbell, MMC, City Clerk Doug Ruth, Assistant City Attorney
Resolution No. 5514
DATE
Page 2 of 2 Rev. 2019
Page 89 of
EXHIBIT A
Resolution No. 5514
ADA Policies for facilities in the public right-of-way
These policies focus exclusively on the public right-of-way within the City of Auburn.
Pavement Maintenance Policy
The City adopts the policy established in Chapter 1510.05(2) of the WSDOT Design Manual that
establishes which types of pavement maintenance activities trigger ADA improvements as part
of the project. Per this policy, the following pavement maintenance activities do not trigger ADA
improvements:
• Crack sealing
• Slurry seal
• Spot pavement repairs (pothole repair)
• Lane re-striping (does not alter shoulder usability)
All other pavement maintenance and replacement, including patching and grind/overlaying may
require upgrade and/or installation of pedestrian ADA facilities subject to the criteria established
in the City of Auburn Engineering Design Standards and in this Plan.
Sidewalks and Roadway Projects Policy
The City adopts a policy that roadway and utility work on existing roadways without sidewalks
do not trigger the requirement to construct new sidewalks where they don’t already exist. This
policy does not preclude projects that include roadway or utility work from triggering the
requirement for new sidewalks construction via other mechanisms, an example being Half-
Street Improvements that include sidewalk construction that are triggered by certain
development activity as defined in Chapter 12.64A of the ACC.
Existing Traffic Signals and Enhanced Crossings Policy
The City adopts a policy for existing signalized and enhanced pedestrian crossings as follows:
• If no curb ramp or electrical work is being performed at a signalized intersection or
enhanced crossing location, no work is required for the signal or enhanced crossing
pushbuttons as part of the project.
• If a project modifies or expands any portion of the electrical systems of a signalized
intersection or enhanced crossing, it must also make all pedestrian pushbutton functions
(but not locations) and pedestrian signal heads (as applicable) accessible.
• If a project constructs, modifies, removes/replaces any portion of any curb ramp at a
signalized intersection or enhanced crossing, the project must make the pedestrian
pushbutton location accessible for that ramp and make the pedestrian pushbutton
function accessible for the entire signal or enhanced crossing.
Page 90 of
AMERICANS WITH DISABILITIES (ADA)
TRANSITION PLAN FOR FACILITIES IN
THE PUBLIC RIGHT-OF-WAY
June --, 2020
City of Auburn
Public Works Department
25 West Main Street
Auburn, WA 98001-4998
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Table of Contents
Part 1: Overview and Background .................................................................................................. 3
Overview and Purpose ................................................................................................................ 3
American with Disabilities Act (ADA)....................................................................................... 3
ADA Transition Plan .................................................................................................................. 4
City of Auburn Transition Plan Approach .................................................................................. 4
Opportunity for Public Notice & Involvement ........................................................................... 4
Part :2 Self-Evaluation .................................................................................................................... 6
Curb Ramps ................................................................................................................................ 6
Signalized and Enhanced Pedestrian Crossings .......................................................................... 7
Sidewalks .................................................................................................................................... 8
Part 3: ADA Policy ......................................................................................................................... 9
Comprehensive Plan ................................................................................................................... 9
City Code & Engineering Standards ........................................................................................... 9
Development Half-Street Policy ............................................................................................... 10
Pavement Maintenance Policy (Adopted via Resolution XXXX in 2020) ............................... 10
Sidewalks and Roadway Projects Policy (Adopted via Resolution XXXX in 2020) ............... 10
Existing Traffic Signals and Enhanced Crossings Policy (Adopted via Resolution XXXX in
2020) ......................................................................................................................................... 10
Part 4: Procedures ......................................................................................................................... 11
Project Development and Execution ......................................................................................... 11
Interim Accommodations .......................................................................................................... 12
Project Development and Prioritization .................................................................................... 13
Funding ..................................................................................................................................... 14
Special Challenges .................................................................................................................... 14
Implementation Schedule .......................................................................................................... 15
Monitoring Progress .................................................................................................................. 16
References ................................................................................................................................. 17
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Part 1: Overview and Background
Overview and Purpose
An accessible community enables all people, inclusive of those with disabilities to reach their
destinations in the community, gain access to goods, services, and social activities that are
needed on a daily basis to improve quality of life.
The City of Auburn is committed to creating and maintaining infrastructure that provides
accessibility to programs, services and activities as part of the ADA Title II requirement. Based
on 2017 U.S. Census data, approximately 11.2 % of Auburn residents have a disability (U.S.
Census Bureau American FactFinder, 2017). Developing a Transition Plan for the public right-
of-way is a considerable undertaking and requires dedicated staff, development of policies,
detailed evaluation of assets, and an actionable plan to facilitate meeting the goal of a barrier free
pedestrian facilities to comply with Title II.
American with Disabilities Act (ADA)
Section 504 of the Rehabilitation Act of 1973 made it illegal for any entity receiving federal
financial assistance to discriminate on the basis of disability. Section 504 obligates both state
and local governments to ensure equal access to programs, services or activities that are federally
funded.
The Americans with Disabilities Act (ADA) was signed by President George W. Bush in January
1990 and prohibits discrimination against individuals with disabilities. The ADA defined
disability as a physical or mental impairment that substantially limits one or more major life
activities of an individual, a record of an impairment or being regarded as having an impairment
(ADA.gov, 2016).
The Act prohibits discrimination in employment, state and local government, public
accommodations, transportation and telecommunications. The ADA was assembled upon the
groundwork of Section 504 but goes further to require state and local government not receiving
federal funding to also meet accessibility standards. The ADA has five titles. Title II of the Act
specifically addresses nondiscrimination in all programs, activities and services of public entities
to include state and local government (ADA National Network, 2016).
ADA went into effect on January 26, 1992. ADA requires that all facilities constructed after this
date are readily accessible and usable by persons with disabilities. Facilities built before this date
are referred to as “pre-ADA” facilities. Alteration of pre-ADA facilities generally requires the
facilities to be updated to meet ADA requirements. Details of what types of activities and work
on facilities in the public right-of-way are considered alterations and therefore trigger the
requirement to upgrade the facilities to meet ADA requirements are included in this ADA
transition plan.
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ADA Transition Plan
Title II requires public agencies with over 50 employees to prepare an ADA Transition Plan. The
ultimate goal of the Transition Plan is to identify facilities, programs and services that do not
meet Title II of ADA and develop a plan to conform with ADA. The ADA Transition Plan
consists of a self-evaluation effort which identifies agency facilities, programs or activities that
limit the accessibility to individuals with disabilities. Accessibility means facilities, programs
and services that are usable by individuals with disabilities. Once self-evaluation is underway,
the Transition Plan can be developed and updated to include detailed methods to remove
identified barriers to access and provide a target schedule for taking the necessary steps to
comply with Title II. A typical ADA Transition Plan includes the designation of an ADA
coordinator; information about public notice; a grievance procedure; development of internal
design standards and specifications; development of the plan with a schedule and budget; and
finally, a step to monitor the process outlined in the plan.
City of Auburn Transition Plan Approach
This specific Transition Plan exclusively addresses facilities within the public right of way
(ROW) of the City of Auburn and is a portion of the City’s overall Transition Plan. A plan to
address all City facilities, programs, and services outside of the public right-of-way will be
completed separately.
The City of Auburn’s ADA Transition Plan for facilities within the public right-of-way includes
the following elements:
• Overview and background
• Self-Evaluation
• Policies and Procedures
The ADA Transition Plan will be updated periodically to reflect regulatory and policy changes.
Updates to the Self Evaluation will be provided through an annual publication of updated
transition plan metrics or statistics.
Opportunity for Public Notice & Involvement
The ADA Transition Plan was originally developed with input from a variety of different
sources. The public comment period for the original plan development was from October 1, 2019
to December 31, 2019. During this time, the City posted a draft version of the initial plan on the
City’s website for review and comment: www.auburnwa.gov/ADAtransition
A request for public comments was advertised for two weeks in the Seattle Times (the City’s
newspaper of record). The City presented and discussed the draft plan to the City’s
Transportation Advisory Board (TAB), which is a citizen advisory board comprised of members
representing various interests. The draft plan was also presented and discussed with the City
Council during a Council study session on November 25, 2019, before the end of the public
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comment period. The policies were discussed with the Council on [insert date] and a resolution
adopting these policies was passed on [insert date].
Additionally, the City has reached out to the following community groups for input and
suggestions.
Groups and Organizations
Disabled American Veterans
Auburn Senior Center
Auburn Transportation Advisory Board
Hearing Loss Association of Washington (Renton Chapter)
Auburn Area Chamber of Commerce
Auburn School District
Auburn Youth Resources
Orion Industries
Lighthouse for the Blind
DeafBlind Service Center
During the comment period ending on December 31, 2019, no public comments were received.
The City will continue to accept comments regarding ADA issues and the City’s ADA Transition
Plan after the public comment period for the initial plan. These comments may be made through
the City’s webpage or through direct communications with City staff. Periodic updates to the
plan would reflect any changes resulting from the additional and on-going public comments.
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Part :2 Self-Evaluation
The City’s self-evaluation focuses on the following facilities to gauge overall ADA compliance
in the public right-of-way:
• Curb Ramps
• Signalized and Enhanced Pedestrian Crossings
• Sidewalks (including driveways)
Other facilities such as railroad crossings and parking areas are also observed and evaluated but
are not specifically inventoried.
Geographic Information System (GIS) is utilized to spatially track and analyze the findings
gathered from the City wide self-evaluation.
Curb Ramps
The following key indicators are utilized to determine if a curb ramp is ADA compliant:
• Ramp Slope
• Landing
• Detectable Surface
• Counter Slope
• Orientation
In 2016, the City compiled an inventory of its existing curb ramps using field surveys and GIS.
The inventory collected data needed to determine whether or not an existing curb ramp was
ADA compliant. The inventory also identified locations where missing curb ramps created an
accessibility obstruction. The inventory revealed the following key statistics that will be
compared to future years as a metric of progression towards full ADA compliance:
• 633 (16%) curb ramps
meet current ADA
requirements
• 2505 (71%) curb ramps
do not meet current
ADA requirements on
one or more criteria
• 207 (6%) intersections
and/or crosswalks do
not have curb ramps
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Signalized and Enhanced Pedestrian Crossings
The three types of signalized and enhanced pedestrian crossings owned and maintained by the
City are listed below, along with the number of each type within the City’s responsibility:
• Full traffic signal with pedestrian facilities incorporated: 84
• Pedestrian only traffic signals: 6
• Mid-block crosswalks and crosswalks at un-controlled intersections with enhanced
treatment (Rapid Rectangular Flashing Beacon – RRFB, or other treatment): 10
The City’s signalized and enhanced pedestrian facilities are included in its asset management
system, which allows the City to track the following key indicators utilized to determine if a
signal or enhanced crossing is ADA compliant:
• Pedestrian Signal Head (not applicable to RRFB crossings)
• Pedestrian Push Button Function
• Pedestrian Push Button Location
• Crossing Time (Tracked with our Signal System)
The City conducted a field survey of all pushbutton locations and reach distances, and will keep
the inventory up-to-date within the asset management system. The survey showed that at our
signalized intersections, 344 of the 504 pedestrian pushbuttons are functionally ADA compliant.
For a pushbutton to qualify as functionally ADA compliant, it must have a tactile arrow, have a
brail sign, talk or beep, and vibrate.
Pedestrian Pushbutton Function - ADA Compliance
Total: 504
160
344
ADA Compliant Not Compliant
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Sidewalks
The information currently within the City’s GIS system does not include data required to
determine if sidewalks are ADA compliant. Field observations and surveys are performed on a
site by site basis as needed to determine details related to ADA compliance. These details
include:
• Condition
• Running Slope
• Cross Slope
• Width
• Encroachments or Obstructions
Significant resources, beyond those currently available to the City, would be needed to develop
and maintain a Citywide inventory that includes the details listed above. However, City staff is
currently evaluating how the City’s GIS sidewalk information can be expanded to allow all, or
some, of the ADA related data to be entered and managed as it is collected for specific sites.
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Part 3: ADA Policy
Comprehensive Plan
The Comprehensive Transportation Plan (Comp Plan) is the framework for transportation
planning in Auburn. It functions as the overarching guide for changes to the transportation
system. The Plan evaluates the existing system and the deficiencies where improvements are
needed. These findings are then incorporated into a needs assessment, which guides the future of
the transportation system. Chapter 5 of the Comp Plan establishes transportation objectives and
associated policies. It establishes “Complete Streets” as an objective: Ensure Auburn’s
transportation system is designed to enable comprehensive, integrated, safe access for users of all
ages and abilities including pedestrians, bicyclists, motorists, transit riders and operators, and
truck operators. The Comp Plan states the following policy associated with the objective: Ensure
the transportation system meets the requirements outlined in the Americans with Disabilities Act.
This policy sets the foundation for implementing the ADA Transition Plan in the City.
City Code & Engineering Standards
Auburn City Code (ACC) Section 12.04.020 requires that all public work undertaken by the City
and all work within City public rights-of-way conform to the City’s Engineering Design and
Construction Standards (Engineering Standards). ACC Section 12.04.010 establishes the City
Engineer as the authority to approve, supplement and amend the Engineering Standards in
consultation with the City Council on policy issues and for issues with broad citywide
implications.
Engineering Standards include ADA related policy, requirements, and specific standards for
facilities within the City rights-of-way. The Engineering Standards are generally based on the
Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right of Way
(PROWAG DRAFT 2011) and also reference and adopt applicable portions of the current
Manual on Uniform Traffic Control Devices (MUTCD), WSDOT Design Manual, and WSDOT
Standard Plans.
The Engineering Standards include the following key ADA related policies that have been
established in consultation with the City Council:
• Establishment that: “All streets shall be designed and constructed to comply with
Federal Americans with Disabilities Act (ADA) laws”
• Criteria for utility trenching and roadway restoration work that triggers ADA
upgrades and improvements to curbs without ramps, existing curb ramps, and
traffic signal pedestrian push buttons
The Engineering Standards include and address the following specific design requirements
related to ADA compliance:
• Sidewalk, driveway, curb ramp design criteria
• Crosswalk design requirements
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• Pedestrian signal design requirements
• Construction work zone requirements
Development Half-Street Policy
Requiring developers to participate in the replacement and expansion of facilities in the public
rights-of-way supports the City’s overall ADA Transition Plan. ACC Section 12.64A establishes
the types of development activity that require the developer to construct public improvements.
The extents of the required public improvements consist of motorized and non-motorized
facilities along the development frontage and are referred to as “Half-Street Improvements.”
Half-Street Improvements typically include the construction of new ADA compliant sidewalks,
ramps, and driveways and replacing any existing facilities along the frontage that are not ADA
compliant.
Pavement Maintenance Policy (Adopted via Resolution XXXX in 2020)
With the development of this ADA Transition Plan, the City adopted the policy established in
Chapter 1510.05(2) of the WSDOT Design Manual that establishes which types of pavement
maintenance activities trigger ADA improvements as part of the project. Per this policy, the
following pavement maintenance activities do not trigger ADA improvements:
• Crack sealing
• Slurry seal
• Spot pavement repairs (pothole repair)
• Lane re-striping (does not alter shoulder usability)
All other pavement maintenance and replacement, including patching and grind/overlaying may
require upgrade and/or installation of pedestrian ADA facilities subject to the criteria established
in the City of Auburn Engineering Design Standards and in this Plan.
Sidewalks and Roadway Projects Policy (Adopted via Resolution XXXX in
2020)
With the development of this ADA Transition Plan, the City adopted a policy that roadway and
utility work on existing roadways without sidewalks do not trigger the requirement to construct
new sidewalks where they don’t already exist. This policy does not preclude projects that include
roadway or utility work from triggering the requirement for new sidewalks construction via other
mechanisms, an example being Half-Street Improvements that include sidewalk construction that
are triggered by certain development activity as defined in Chapter 12.64A of the ACC.
Existing Traffic Signals and Enhanced Crossings Policy (Adopted via
Resolution XXXX in 2020)
With the development of this ADA Transition Plan, the City adopted policy for existing
signalized and enhanced pedestrian crossings as follows:
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• If no curb ramp or electrical work is being performed at a signalized intersection or
enhanced crossing location, no work is required for the signal or enhanced crossing
pushbuttons as part of the project.
• If a project modifies or expands any portion of the electrical systems of a signalized
intersection or enhanced crossing, it must also make all pedestrian pushbutton functions
(but not locations) and pedestrian signal heads (as applicable) accessible.
• If a project constructs, modifies, removes/replaces any portion of any curb ramp at a
signalized intersection or enhanced crossing, the project must make the pedestrian
pushbutton location accessible for that ramp and make the pedestrian pushbutton function
accessible for the entire signal or enhanced crossing.
Part 4: Procedures
Project Development and Execution
The City of Auburn is improving access to pedestrian facilities by implementing ADA
requirements related to capital projects, private development projects, and third party utility
projects that impact the public ROW. The City of Auburn uses its adopted Engineering Design
and Construction Standard Manuals, the MUTCD, WSDOT Design Manual and WSDOT
Standard Plans to ensure all new construction and alterations are designed and constructed to
meet current ADA requirements. An alteration typically means a change to a facility within the
public ROW that affects or could affect access.
All ADA requirements must be applied to the maximum extent feasible. This means efforts
should be made to comply with ADA as is reasonably possible. The Code of Federal
Regulations (CFR) recognizes there are times where it is virtually impossible to comply fully
with the standards. These situations are documented with a Maximum Extents Feasible (MEF)
memo that explains the constraints and why it is not feasible to achieve full compliance. The
MEF documentation is typically prepared using WSDOT’s standard form.
Below are the types of projects that are required to comply with the ADA:
1. Capital Improvement Projects:
a. Street preservation (grind and overlay, patching, etc.)
b. Street reconstruction
c. Intersection improvement projects
d. Sidewalk improvement projects
e. Utility repair, replacement, and improvement projects.
2. Private Development Projects:
a. Half street improvements including sidewalks, curb ramps and street
improvements per Auburn City Code 12.64A
b. Plat developments that require construction of street and compliant sidewalk
infrastructure
3. Franchise Utility and other 3rd Party Work in the ROW:
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a. Installation of new utilities that impact the pedestrian corridor
b. Repair and/or replacement if existing utilities that impact the pedestrian corridor
c. Relocation of utilities to accommodate other facilities in the ROW that impact the
pedestrian corridor.
City inspection staff monitors installation of all improvements within City ROW to ensure ADA
requirements are met. If ADA requirements are not met, the contractor or developer will be
required to repair/replace infrastructure at their expense.
Interim Accommodations
The City of Auburn interim accommodations may be necessary in the public right-of-way. The
City will work to accommodate specific requests as feasible.
Residential Disabled On-Street Parking
When applicable, a signed disabled parking space can be requested through the City of Auburn.
The City will evaluate the request and make a determination for each situation. This process
only intends to shorten the travel distance for residential access. This does not mean other access
provisions such as installing or repairing curb ramps, driveways, or sidewalks will be completed
at the same time as the designated ADA parking space.
The disabled on-street parking request requires the resident to fill out an application, provide
their valid state disabled parking permit number, and justification as to why there is no viable
accessible off-street parking. This parking designation is still subject to city codes and
ordinances. The disabled parking space does not permit a vehicle to be parked in any street in
the city for more than 72 hours consecutively and can be utilized by any user with a valid
disabled parking permit. The resident is responsible for notifying the City when the space is no
longer needed. The City, once notified, will remove the space and associated signage.
Citizen Requests
Reporting repairs or maintenance needed for ADA compliance is important and can be
completed using www.auburnwa.gov/reporting or the SeeClickFix app. City Staff has the ability
to respond to sidewalk and signal issues. If the issue is beyond the local capability to perform a
complete repair, it will be addressed with a temporary fix if possible and/or prioritized for
correction by a service or construction contract. In many cases, sidewalk issues can be
temporarily addressed by grinding down a portion of the concrete panel or by adding asphalt to
smooth the transition. Signal technicians are able to address pedestrian systems where they are
installed.
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Project Development and Prioritization
The City of Auburn encompasses nearly 30 square miles of land that has been developed over
the last century under differing ADA requirements or, for much of the City, prior to ADA
requirements being in place. It follows that the broad scope and cost to achieve the goals of the
ADA Transition Plan are enormous and require a strategic approach. The City’s approach
towards planning, funding, and completing projects that help implement the ADA Transition
Plan relies heavily on prioritization. As funding is made available to the City to complete capital
projects to address ADA issues, projects are identified and selected based on the following
prioritization schedule:
ADA Issue Type (listed from highest to lowest priority):
1) Obstruction - Damaged or lifted sidewalk with lip greater than ½-inch.
2) Obstruction - No curb ramp present at transition from raised sidewalk to roadway
crossing.
3) Obstruction – Extreme cross slope (greater than 8%) of sidewalk or curb ramp
4) Obstruction – Sidewalk path encroachment that reduces the pathway below the minimum
width allowed (street tree, hydrant, sign, power pole)
5) Non-compliant pedestrian signal head
6) Non-compliant pedestrian push-button function
7) Non-compliant push button location
8) Non-compliant curb ramp
9) Discontinuous pedestrian path between established pedestrian infrastructure
10) Non ADA compliant sidewalk: Cross slopes that are not an obstruction but are not
compliant (greater than 2% and less than 8%), Damaged or lifted sidewalk with lip
greater than 1/4 –inch but less than ½ inch.
Priority by Location (listed from highest to lowest priority):
1) Location for which a complaint has been received that path of use is obstructed due to
ADA issues
2) Downtown Urban Center Zone
3) School walking routes
4) Walking routes to transit stops and facilities
5) Walking routes to parks, hospital/medical facilities, pharmacies, low-income services
6) Walking routes to commercial centers
7) Roadway corridors with high levels of pedestrian traffic
8) Roadway corridor with medium to low levels of pedestrian traffic
Current standards require the developer of residential neighborhoods and lots to construct
sidewalks and curbs (and therefore curb ramps) as part of its project. Many residential
neighborhoods in Auburn were constructed prior to this standard being in place and do not have
sidewalks and curbs. Unless they fall into one of the categories listed above, utilizing City funds
to construct sidewalks and curbs (with ramps) in these under developed residential
neighborhoods is not a high priority. Instead, the City suggests neighborhoods without sidewalks
that desire them pursue a Local Improvement District (LID) or other means to finance the
04/15/2020 Page 14
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sidewalk projects. In all cases when a specific request or complaint is made for ADA
accommodations in the public rights-of-way, in residential neighborhoods or otherwise, it is
considered to be a high priority.
Funding
Most ADA improvements made in the City’s public rights-of-way are associated with public and
private projects that trigger the ADA requirement as part of some other activity or project. It
follows that the majority of funding spent on ADA improvements is from public and private
funds allocated for other activities or projects. These activities and projects include private and
public utility work, paving and roadway work, construction and expansion of new building
projects, and more.
Funding for projects that specifically address ADA needs within the public rights-of-way is
typically from the City’s Capital Improvement Fund (328). The Arterial Streets Fund (102) also
typically includes funding allocated for ADA improvements on classified streets (arterials and
collectors). Funding levels for these programs are set by the City Council as part of the City’s
Biennial Budget process. Additional funds are sometimes available from grant programs. The
Community Development Grant Program (CDBG) administered by the Department of Housing
and Urban Development (HUD) has provided funding to construct ADA improvements in low
income areas throughout the City.
The City of Auburn has two programs with dedicated funding for annual pedestrian, sidewalk,
and ADA improvements as part of the Six-Year Transportation Improvement Program (TIP) and
Capital Facilities Plan (CFP). The Citywide ADA and Sidewalk Improvement Program funds
citywide accessibility improvements including improving sidewalks, curb ramps, removing
barriers, and completing gaps. The Citywide Pedestrian Accessibility and Safety Program is
designed to address small pedestrian improvement projects at locations throughout the City
based on pedestrian demands, existing deficiencies and citizen requests. These programs have
been funded historically at approximately $200,000 and $100,000 per year respectively. Future
program budgets are determined by the City Council Bi-annually.
Special Challenges
Besides limited funding, other issues make it challenging for the City to improve right-of-way
facilities to meet ADA standards. These challenges include coordination with other agencies, the
physical topography of the City, and pre-ADA development.
The City of Auburn is unique in that it spans across two counties and is bordered by several
different agencies, each with its own jurisdiction over its public rights-of-way (Algona, Pacific,
Federal Way, Kent, King County, Pierce County). Three state routes pass through Auburn with
interchanges, ramps, bridges, and intersections that fall under the jurisdiction of the Washington
State Department of Transportation (WSDOT). Portions of Auburn are lands of the Muckleshoot
Indian Tribe, which has sovereignty over most infrastructure within Trust lands. Additionally,
Burlington Northern Santa Fe (BNSF) operates a large rail-yard and rail lines that run north-
south through the City and east-west from the yard to the eastern City limits. Union Pacific
Railway also operates a rail line that runs north-south through the City. Planning and
04/15/2020 Page 15
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constructing improvements to address ADA needs within the City sometimes requires
coordination, permitting, and separate funding from some or all of these entities which can
present logistical challenges. It is also difficult to provide facilities at the connection, and
sometimes, overlap locations due to differing standards, timing of available funding, and other
constraints.
The City’s unique topography presents challenges in transitioning to full ADA compliance. The
City’s land area consists of a valley area with the Green River, White River, and Mill Creek
passing through it, the Lea Hill and Lakeland Hills areas along the east side of the valley, and the
West Hill along the west side of the valley. On the hillside areas, it is a challenge to meet slope
requirements for sidewalks and ramps. In the flat valley areas, grading to meet ADA
requirements sometimes results in standing water or other drainage and maintenance issues.
The downtown and surrounding areas of Auburn were mostly developed before ADA
requirements were established. This sometimes results in physical constraints such as buildings,
bridges, walls, and other facilities that make it physically infeasible to construct ADA compliant
sidewalks, ramps and other infrastructure without significantly impacting those existing
facilities.
In cases where special challenges prevent the City from constructing ADA facilities that fully
conform to ADA standards, the City has adopted a Maximum Extents Feasible (MEF) process. If
during the design or construction of a sidewalk, ramp, or other right-of-way infrastructure
physical constraints are present that prevent the infrastructure from being built to meet ADA
standards, the Engineer-in-charge will prepare a MEF Document that summarizes the constraints
and the standard(s) not being met. Constraints that are considered when evaluating an MEF
Document include: physical built features such as buildings, walls, utilities that would be
extremely difficult to relocate, environmental constraints such as critical areas (wetlands,
streams, mountains), and property impacts that would have significant negative impacts to the
property (loss of parking stalls below the minimum required, loss of business functionality), and
other factors that are considered on a case-by-case basis as they arise.
Implementation Schedule
Due to funding constraints continuously changing and re-interpretation of ADA standards, full
compliance of all public facilities within the rights-of-way will likely not be achieved for several
decades, if at all. Instead, the City’s prioritization of specific ADA compliance issues will allow
for those elements to meet standards within reasonable timeframes given the aforementioned
constraints:
• Pedestrian Signal Heads: replacement of non-compliant signal heads within 5 years
• Pedestrian Push-button functionality: replacement of non-compliant push-buttons to
meet standards within 5 to 15 years
• Pedestrian Push-button location: relocation of non-compliant push-buttons with 10 to
25 years
• Curb Obstructions: improvements to remove of all obstructions within 10 to 25 years
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• Curb Ramps: improve or replace all curb ramps to be compliant – timeframe cannot
be estimated at this time.
• Sidewalks: Eliminate sidewalk gaps on arterial streets – timeframe cannot be
estimated at this time.
• Sidewalks: Eliminate sidewalk gaps on collector streets – timeframe cannot be
estimated at this time.
Monitoring Progress
Additional information will be added as significant portions of the self-evaluation are completed.
This plan is intended to provide a foundation to work toward an accessible public ROW and will
be updated on an ongoing basis to reflect which barriers were removed with a project action or
independent remediation. This is a living document. The text, appendices and requirements will
likely change with each update.
Routine minor updates to this plan will be made on a regular basis as improvements are
completed, new barriers to access are identified or new requests are submitted. GIS and OMS are
the tools utilized by the City to monitor progress of the ADA Transition Plan. The City is
developing an “ADA Transition Dashboard” that will be posted on the City’s website that shows
key metrics indicating the City’s progress towards implementing the goals of the public rights-
of-way transition plan.
04/15/2020 Page 17
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References
ADA National Network. (2016, August). What is the Americans with Disablitlies Act? Retrieved
from https://adata.org/learn-about-ada
ADA.gov. (2016, August 12). Americans with Disabilities Act, Title II regulations of 2010. Retrieved
from https://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.pdf
ADA.gov. (2020, March 25). Americans with Disabilities Act of 1990, As Amended Sec. 12102.
Definition of Disability. Retrieved from https://www.ada.gov/pubs/adastatute08.htm#12102
U.S. Census Bureau American FactFinder. (2017). S1810 Disability Characteristics. Retrieved July
11, 2019, from
https://factfinder.census.gov/faces/tableservices/jsf/pages/productview.xhtml?pid=ACS_17_1
YR_S1810&prodType=table
U.S. Department of Transportation Federal Highway Administration. (2009). Manual on Uniform
Traffic Control Devices for Streets and Highways.
United States Access Board. (2011, July 26). Proposed Accessibility Guidelines for Pedestrian
Facilities in the Public Right-of-Way. Washington, D.C. Retrieved April 2016, from
https://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-
way/proposed-rights-of-way-guidelines/overview-of-proposed-guidelines
Washington Department of Transportation. (2016, July). WSDOT Design Mannual M 22-01.13.
Washington Department of Transportation. (2016, August 1). Standard Plans M21-01. Engineering
and Regional Operations Development Devision, Design Office.
Page 107 of 147
Agenda Subject:
Ordinance No. 6778 (Gaub)(10 Minutes)
AGENDA BILL APPROVAL FORM
Date:
June 3, 2020
Department:
Public Works
Attachments:
Ordinance No. 6778
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6778.
Background Summary:
Ordinance No. 6778 authorizes a temporary waiver of the non-refundable permit application
fee for Right-of-way Use permits applied for by restaurants to temporarily allow outdoor
seating for patrons. This waiver will be effective until September 15, 2020 or until the City
enters Phase 4 of the Governor’s Safe Start plan, whichever comes first.
King County applied for a modification to the uses allowed under Phase 1 of the Governor’s
Safe Start Plan on June 3, 2020. If approved, the modification will allow restaurants to utilize
outdoor seating with appropriate social distancing requirements. Many of our downtown
restaurants do not have adequate private property to provide enough area for outdoor seating
to meet the social distancing requirements and provide enough customers to make opening
of the restaurant feasible.
Following discussion with stakeholders, the City is developing minimum requirements to allow
the use of certain public right-of-way to include sidewalks, parking lanes, and alleys for this
purpose on a temporary basis. Waiver of the fees would allow restaurant businesses already
impacted financially by COVID-19 to apply for and receive a permit that may assist them in
keeping their businesses viable. Community Development staff are developing a process to
address the use of private property for these purposes as well.
Reviewed by Council Committees:
Councilmember: Brown Staff: Gaub
Meeting Date: June 8, 2020 Item Number:
Ordinance No. 6778
June 3, 2020
Page 1 of 4 Page 108 of 147
ORDINANCE NO. 6778
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, PROVIDING A TEMPORARY
WAIVER OF RIGHT-OF-WAY USE PERMIT FEES, SET
FORTH IN ACC SECTIONS 12.60.020 AND 12.60.025 FOR
OUTSIDE RESTAURANT SEATING, IN RESPONSE TO
THE PHASED OPENING OF COMMERCIAL BUSINESSES
FOLLOWING THE COVID-19 DECLARED PUBLIC HEALTH
EMERGENCY.
WHEREAS, earlier this year, the World Health Organization has announced novel
coronavirus (COVID-19) is officially a global pandemic; and
WHEREAS, on January 31, 2020, the United States Department of Health and
Human Services Secretary Alex Azar declared a public health emergency because of
COVID-19; and
WHEREAS, the Washington Governor also declared a State of Emergency due to
new cases of COVID-19; and
WHEREAS, on March 5, 2020, the Mayor proclaimed a local emergency due to
growing public health impacts of COVID-19, which the Auburn City Council ratified by
Resolution No. 5504; and
WHEREAS, the COVID-19 outbreak presents an extreme risk of person-to- person
transmission of the virus and public health experts worldwide advise the best way to
prevent transmission of the virus is to prevent infected people from coming in close
contact with healthy persons; and
WHEREAS, following recommended public health best practices, including social
distancing, which is critical to mitigate the spread of COVID-19, is having significant
negative economic effects on the national, regional, and local economy, in particular small
Ordinance No. 6778
June 3, 2020
Page 2 of 4 Page 108 of 147
businesses and workers in the Auburn-area who cannot work remotely, including those
related to restaurants; and
WHEREAS, as the business-related restrictions are relaxed in phases, including
opening of restaurants with significantly reduced capacities, flexibility in allowing use of
outdoor areas, including some City rights-of-way, could help some restaurants survive
during these challenging times; and
WHEREAS, the Auburn City Code ("ACC") includes several provisions identifying
different types of right-of-way use permits, including ACC Section 12.60.025; and
WHEREAS, ACC Section 12.60.020 sets forth right-of-way use permit application
process and fee; and
WHEREAS, the waiver of such permit fees would forego moderate revenue to the
City, but the assistance to restaurants that may be able to use public right-of-way to
expand the area within which customers could be served – in light of appropriate social
distancing standards and customer health concerns – could help struggling restaurant
businesses survive and help keep the restaurant employees who depend on the jobs that
have been impacted and jeopardized by the coronavirus shut-downs employed; and
WHEREAS, to assist in the recovery of restaurant related businesses, it is
reasonable that the City temporarily waive the fees for right-of-way use permits for
outdoor restaurant purposes through September 15, 2020 or until the City enters Phase
4 of the Governor’s Safe Start plan, whichever occurs first.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Ordinance No. 6778
June 3, 2020
Page 3 of 4 Page 108 of 147
Section 1. Temporary Waiver of Certain ROW Use Permit Fees. The
imposition and collection of fees for right-of-way use permits, per ACC Section 12.60.020-
25, for outdoor restaurant seating purposes shall be waived for such use through
September 15, 2020 or until the City enters Phase 4 of the Governor’s Safe Start plan,
whichever occurs first.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this Ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this Ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Ordinance No. 6778
June 3, 2020
Page 4 of 4 Page 108 of 147
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Published:
Page 112 of 147
AGENDA BILL APPROVAL FORM
Agenda Subject:
CARES Small Business Assistance (Hinman)(10 Minutes)
Date:
June 2, 2020
Department:
Administration
Attachments:
Memo to Council - CARES Small Business
Assistance
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
N/A
Background Summary:
See attached memo
Reviewed by Council Committees:
Councilmember: Baggett Staff: Hinman
Meeting Date: June 8, 2020 Item Number:
Page 113 of
*
CITYOF
* _.. WASHINGTON
Memorandum
To: City Council Members
From: Dana Hinman, Administration
CC: Mayor Nancy Backus
Date: June 2, 2020
Re: Overview of Proposed CARES Small Business Assistance Program
CARES Funding - General Description
On March 27, 2020 the U.S. Congress passed the Coronavirus Aid , Relief , and Economic
Security Act (H.R. 748), also known as the CARES Act. Approximately $2.4 million was
allocated to the City of Auburn to cover various eligibile costs that were incurred as a result of
coronavirus. The City cannot use funds to supplant lost revenue. One eligible manner to use
the CARES funding is to provide assistance to businesses that have been impacted by the
coronavirus.
Proposed Program Overview
Dedicate $650,000 for the purposes of aiding small businesses that have been hardest hit by
the impact of coronavirus.
Establish criteria that defines the types of businesses that would be eligible to receive grant
funds that do not have to be paid back to the City.
Split $600,000 equally amongst all businesses that meet the criteria.
Hold $50,000 back in order to provide the same assistance to a business that meets the criteria
but was not included in the database query that yielded the list (e.g. a business that was
inadvertently left off).
Depending upon the final filtering of the criteria there will be between 300 and 500 businesses
that will receive a one time grant allocation (between $2,000 and $1,200).
Example criteria include the following factors that were applied to our business license
database:
• 5 or fewer employees
• Targeting businesses that were forced to close (hair stylists, nail salons, etc.)
• Located in Auburn
• Removed rental licenses
• Removed non-profit organizations
Page 114 of
• Removed unmanned businesses (e.g. redbox)
• Removed national chain brands
Process for Distributing Funds
Once the database query is complete each business will receive a notice from the City of
Auburn making them aware of the program and our belief that they are eligible for this financial
distribution.
Business owners will be directed to a web portal where they are able to confirm that they meet
the eligibility criteria and provide an IRS W-9 form.
Once the owner has submitted this information an email will be directed to Economic
Development who will double check that the owner answered the questions properly and
provided the W-9.
If approved , Economic Development will notifiy Finance that the business qualifies for the
distribution and Finance will produce a check that will be provided to the business.
Page 115 of
Agenda Subject:
Resolution No. 5525 (Tate)(10 Minutes)
AGENDA BILL APPROVAL FORM
Date:
June 2, 2020
Department:
Community Development
Attachments:
Attachment A - Resolution No. 5525
Attachment A eCityGov Alliance Subscriber
Agreement 20200518
Attachment A MBP Appendix A Template
20200518
Attachment B 2020, 03-03, MBAKS support of
MBP
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrative Recommendation:
For discussion only.
Background Summary:
The eCityGov Alliance is an alliance of Washington cities that developed for the purpose of
creating a common online permitting software interface in order to better serve the
construction industry. The product created by eCityGov is called MyBuildingPermit.com
(MBP). Cities that are part of the Alliance and that utilize MBP include Bellevue, Bothell,
Burien, Edmonds, Issaquah, Kenmore, Kirkland, Mercer Island, Mill Creek, Newcastle,
Sammamish, Snoqualmie, King County, and Snohomish County.
In July of 2019 the Department of Community Development completed a significant permit
software system upgrade. This upgrade enables the City to entertain the idea of utilizing MBP
because both systems can interface with each other.
MBP is an online system that allows customers to submit permit applications, pay their fees,
obtain their permits, view city comments, provide resubmittal materials, etc. It also allows
contractors who work in multiple cities to have the same online experience and functionality
even though they are working in a different jurisdiction.
To join the eCityGov Alliance the City of Auburn will pay a one-time onboarding fee of
$10,000 as well as a quarterly subscription rate of approximately $16,000. The subscription
rate fluctuates based on each quarter’s volume of permits. The Master Builders Association
has requested that the City enter into the eCityGov Alliance and to utilize MBP as the online
permitting portal and has indicated that permit fees should be increased in order to cover the
cost. The $10,000 onboarding fee will be absorbed into the Department’s existing budget.
The subsequent subscription fees would be absorbed through a 3% to 5% increase in permit
fees that would be adopted through a subsequent City Council resolution.
If approved, Community Development has set October 1, 2020 as the launch date.
Page 116 of
Reviewed by Council Committees:
Councilmember: Brown Staff: Tate
Meeting Date: June 8, 2020 Item Number:
Page 117 of
RESOLUTION NO. 5525
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND eCITYGOV ALLIANCE FOR BUILDING
PERMIT MANAGEMENT SOFTWARE SERVICES
WHEREAS, eCityGov Alliance (the “Alliance”) was created and duly authorized by
the legislative authority of various municipal jurisdictions in accordance with the Interlocal
Cooperation Act, Chapter 39.34 RCW, for the purpose of providing a regionally
coordinated portal for the delivery of municipal services via the internet and to provide a
forum for the sharing of resources in the development and deployment of such services;
and
WHEREAS, in keeping with its purpose, the Alliance has created several shared
software applications and related products, including building permit management
services, which it makes available as a hosted service; and
WHEREAS the City wishes to use certain Alliance shared software applications
and related products to deliver public sector services via the internet; and
WHEREAS, the City and the Alliance desire to enter into an agreement for
Software and related product(s) to deliver public sector services via the internet as
provided herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and eCityGov Alliance, which agreement will be in substantial conformity with the
agreement attached as Exhibit A.
Resolution No. 5525
June 1, 2020
Page 1 of 2 Rev. 2019
Page 118 of
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this resolution.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed:
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Resolution No. 5525
June 1, 2020
Page 2 of 2 Rev. 2019
Page 119 of
SUBSCRIPTION AGREEMENT
Between
City of Auburn
and
eCityGov Alliance
May 18, 2020
SUBSCRIPTION AGREEMENT
This Agreement is entered into between the eCityGov Alliance, hereinafter referred to as the "Alliance", and the City of Auburn, WA, hereinafter referred to as the "Subscriber" (each a “Party” or together, the “Parties”).
WITNESSETH:
WHEREAS, the Alliance was created and duly authorized by the legislative authority of each
jurisdiction in accordance with the Interlocal Cooperation Act, Chapter 39.34 RCW and the
Amended and Restated Interlocal Agreement Establishing eCityGov Alliance, as amended
and restated on February 16, 2018 (the “Alliance Interlocal Agreement”); and
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WHEREAS, the purpose of the Alliance is to provide a regionally coordinated portal for the
delivery of municipal services via the internet and to provide a forum for the sharing of
resources in the development and deployment of such services; and
WHEREAS, in keeping with its purpose, the Alliance has created several shared software
applications and related products to deliver public sector services via the internet; and
WHEREAS the Alliance provides said software applications as a hosted service; and
WHEREAS, the Subscriber wishes to use certain shared software application(s) and
related product(s) to deliver public sector services via the internet; and
WHEREAS, the Alliance pledges to work cooperatively in maintaining the highest level of standards for maintenance and operation of the Software Application(s) and related product(s) on behalf of Partners, Subscribers and users (each as defined herein); and
WHEREAS, the Alliance is duly authorized to enter into agreements as an independent
entity; and
WHEREAS, it is the desire of the Parties to enter into an agreement for Software and related
product(s) to deliver public sector services via the internet as provided herein;
NOW THEREFORE, the Parties agree as follows:
I IDENTITY OF PARTIES
1. Alliance. The Alliance is an independent joint agency formed under Chapter
39.34 RCW, the Interlocal Cooperation Act, and a Washington non-profit
corporation, authorized to deliver certain public sector services as provided in the
Alliance Interlocal Agreement.
2. Subscriber. The Subscriber is a municipal corporation that desires to subscribe
to an Alliance hosted service(s) and/or application(s), and to participate as a non-
voting but active member in the committees supporting that service(s) and/or
application(s).
II PURPOSE
1. The purpose of this Agreement is to provide the terms and conditions under which
the Subscriber will receive hosted services from the Alliance. To accomplish this
purpose, and in consideration of the benefits to be received by each of the Parties
hereto, the Parties agree as follows:
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III DEFINITIONS
1. As used herein, the following capitalized terms shall have the following
meanings. Terms not otherwise defined herein shall have the meanings set forth
in the recitals of this Agreement and the Alliance Interlocal Agreement.
2. “Agreement”, “this Agreement”, “the Agreement”, “hereof”, “herein”,
“hereto”, “hereby”, “hereunder” and similar expressions mean this Subscription
Agreement, including all instruments supplementing, amending or confirming this
Agreement. All references to “Articles” or “Sections” mean and refer to the
specified Article or Section of this Agreement.
3. “Alliance Interlocal Agreement” has the meaning set forth in the recitals hereto.
4. “Application Software”, “Application” and/or “Software” means computer
application and related computer code, presented in object code form operating on
Hosting Service hardware. Application Software includes, but is not limited to
computer code, databases, programs and interfaces in executable code form which
have been created or licensed by the Alliance.
5. “Application Team”, “Management Committee” and/or “Project Team”,
means a team made up of a representative(s) from each Alliance partner and
subscriber agency for a particular Software Application. The purpose of the
Application Team is to guide development and management of the Application.
6. “Backend Integration” means that a software application owned and/or licensed
by the Subscriber is linked to the Application Software for the purpose of passing
data between the two systems.
7. “Board” means the Alliance Executive Board.
8. “Data and Content Management Tool(s)” means the internet restricted
accessible software application used by the Subscriber to update, change and
manage application content and data.
9. “Effective Date” means the date this Agreement commences.
10. “Hardware” means the computers, application servers, magnetic storage devices
and other related computer hardware owned by the Alliance for the purposes of
providing services and software applications to Alliance partners, subscribers and
the general public.
11. “Hosting Service” means the city and/or business at which Alliance
Application(s), related software and hardware is physically located. The Hosting
Service is also responsible for maintaining the shared portion of the service(s) and
application(s) affected by this Agreement.
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12. “Partner(s)” means the governmental jurisdictions that are parties to the Alliance
Interlocal Agreement.
13. “Subscriber” means the governmental jurisdiction or other organization that
elects to enter into an agreement with the Alliance to purchase specific hosted
internet software application service(s) on an annual basis. Subscriber status is
further defined by the Alliance Administrative Policies and the Alliance Interlocal
Agreement.
14. “Subscription(s)” means the internet accessible computer application(s)
identified in Appendix A.
15. “Subscription Liaison(s)” means the Subscriber assigned staff member(s) for
each subscription application.
16. “User” means members of the general public and city staff who use the services
defined herein.
IV APPLICATION SOFTWARE SUBSCRIPTION
1. Subscription. During the term of this Agreement, the Alliance grants the
Subscriber a non-transferable, nonexclusive subscription to use the Application
Software in accordance with the terms and conditions state herein.
2. Application Software License(s). Application Software license(s) are and shall
remain the property of the Alliance or its third-party service providers. The
Subscriber shall have a non-exclusive right to use the Application Software
specified in Appendix A. The Subscriber shall not have taken, or attempt to take,
any right, title or interest therein or permit any third party to take any interest
therein. The Subscriber will not transfer, sell, assign, sublicense, pledge, or
otherwise dispose of, encumber or suffer a lien or encumbrance upon or against
the Application Software or any interest in the Application Software.
3. Application Software and Data. The Subscriber may not move any Application
Software or data from any installed location at the Hosting Service place of
business without the prior written notification and subsequent technical approval
of the Alliance.
4. Hardware and Provision of System and Application Software.
(a) The Alliance shall obtain, install and maintain the necessary hardware,
systems software, and Application Software at the location of the Hosting
Service to provide the appropriate computing platform to deliver the
application services defined in Appendix A.
(b) The Hardware, Systems Software licenses, and Application Software code
and licenses are and shall remain the properly of the Alliance or its third-
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party service providers. The Subscriber shall not have taken, or attempt to
take, any right, title or interest therein or permit any third party to take any
interest therein. The Subscriber will not transfer, sell, assign, sublicense,
pledge, or otherwise dispose of, encumber or suffer a lien or encumbrance
upon or against the Hardware or Systems Software or any interest in the
Hardware or Systems Software.
V SUBSCRIBER DATA AND DATABASES
1. The Subscriber shall provide applicable data for each Software Application
Subscription to the Alliance in accordance with data specifications in Appendix
A.
2. The Subscriber is responsible for updating, changing and maintaining said data as
specified in Appendix A.
3. Each Party shall treat all data and information to which it has access by its
performance under this Agreement as confidential. Unless required to do so by
law, a Party shall not disclose such data or information to a third Party without
specific written consent of the other Party. In the event that one Party receives
notice that a third Party requests divulgence of confidential or otherwise protected
information and/or has served upon it a subpoena or other validly issued
administrative or judicial process ordering divulgence of such information, the
receiving Party shall promptly inform the other Party. This section shall survive
the termination or completion of this Agreement and shall continue in full force
and effect and shall be binding upon all Parties and their agents, employees,
successors, assigns, subcontractors or any Party or entity claiming an interest in
this Agreement.
4. The Alliance will not transfer, sell, assign, sublicense, pledge, or otherwise
dispose of, encumber, or suffer a lien or encumbrance upon or against the
Subscriber data or database or any interest in the Subscriber data or database. The
Alliance will maintain the Subscriber data or database at the Hosted Service, and
shall notify Subscriber in writing if the data or database is to be moved from the
Hosted Service. The Alliance shall not be responsible for any damage to, or loss
of, the data, except in cases of gross negligence or wilful misconduct.
VI ACCESS AND USE OF DATA AND CONTENT MANAGEMENT TOOL(S)
1. The Subscriber shall name and authorize certain employees as content managers
for the Software Application(s) specified in Appendix A.
2. It is the responsibility of the Subscriber to authorize and manage opening and
closing user accounts for third party vendors and/or contract employees.
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3. The Alliance will manage password protected user accounts for said employees
and vendors. The Alliance will manage only named user accounts. The
Subscription Liaison is responsible for authorizing new user accounts and
ensuring unneeded user accounts are closed in a timely manner.
4. Access to Alliance web-based products is not restricted in anyway, however:
Software Application functionality may be restricted or limited for certain
Software Applications or portions of a Software Application to the residents of
Alliance partner and subscriber cities. Such restrictions or limitations are
dependant on the level of service(s) purchased by the Subscriber and shall be
described in Appendix A.
5. An unlimited number of residents, staff and other customers of the Alliance
product(s) may access and utilize the product(s) via the internet, except as noted
in the previous section.
VII WARRANTIES
1. Alliance represents and warrants that (a) Alliance has the legal right and authority
to provide the services that are the subject of this Agreement; and (b) Application
Software does not infringe upon any copyright, patent, trademark, trade secret, or
any other intellectual property right of any third Party.
2. No Other Warranty. Other than the express warranties contained above, any
software Subscription provided and all services performed pursuant to this
Agreement are provided and performed on an “as is” basis, and Subscriber’s use
of the Application Software and services is at its own risk. Alliance does not
make, and hereby disclaims, all other warranties, whether express or implied.
Alliance does not warrant that the Application Software and services provided
hereunder will be uninterrupted, error-free, or completely secure.
3. Limitation of Liability; Damages. Alliance’s sole liability to Subscriber for any
loss, liability or damage, including attorney’s fees, for any claim arising out of or
related to this Agreement, regardless of the form of action, shall be limited to
Subscriber’s actual direct out-of-pocket expenses which are reasonably incurred
by Subscriber and shall not exceed the amount of the fees paid to Alliance by
Subscriber under this Agreement for the calendar year in which such claim
accrued. In no event shall Alliance be liable to Subscriber or any third party
for lost profits, revenue, lost data, consequential, special, incidental, or
punitive damages arising out of or related to this Agreement regardless of the
basis of the claim.
VIII SUPPORT
1. Backend Integration
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(a) Alliance is responsible for Alliance product(s) on the eCityGov.net web
sites, including the transmittal of data to and from the Subscriber in the
formats(s) identified in Appendix A, to meet the needs of Subscriber’s
back-end process. Interface and data transmittal standards are subject to
approval by the Board.
(b) The Subscriber is responsible for any and all direct integration with their
own business processes and systems, including the entire cost and
overhead associated with integration of Alliance products to Subscriber-
owned systems.
(c) For the purpose of Backend System Integration, the Alliance may assign,
on a temporary basis, a reasonable number of Internet Protocol Addresses
("IP Addresses") from the address space assigned to Subscriber by the
Hosting Service. The Subscriber acknowledges that the IP Addresses are
the sole property of the Alliance and/or of its contracted Service providers,
and are assigned for the term of this Agreement to Subscriber as part of the
Software Application Subscription(s), and are not "portable".
(d) The Alliance reserves the right to change IP Address assignments at any
time; however, the Alliance shall use all reasonable efforts to avoid any
disruption to the Subscriber resulting from such renumbering requirement.
The Alliance will give the Subscriber reasonable notice of any such
renumbering. The Subscriber agrees that it will have no right to IP
Addresses upon termination of this Agreement and that any renumbering
required of the Subscriber after termination shall be the sole responsibility
of Subscriber.
2. Training. The Alliance shall provide such training and consultation to the
Subscriber regarding the use of a Software Application(s) and services as is
determined to be appropriate by the Board and/or the Application Team(s)
associated with specific Alliance Software Application(s).
IX SOFTWARE SUPPORT
1. For Application Software residing on Alliance Server(s): The Hosting Service for
each product is responsible for ensuring that the Application Software functions
correctly, and for responding to Subscribers who submit requests for Application
Software corrections in a timely manner. Application Software malfunctions that
result in a non-responsive system or incorrect results for customers will be given
high priority. Other Application Software malfunctions will be prioritized based
on resources and overall project priorities. The actual response escalation levels
are specified in SubSection 3 below.
2. For other software residing on Subscriber Servers: The Subscriber is fully
responsible for the functioning of any software residing on Subscriber Servers,
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including software designed to handle the interface between Alliance service(s)
and Software Application(s) and all software licensed directly through third
parties to the Subscriber.
3. Technical Support – Requests for technical support will be classified into three
priority levels:
• High – system is down or is returning incorrect results and customer is unable to fulfill critical business functions such as those pertaining to core business functions
• Urgent – serious issue significantly impacting use of system although customer is still able to perform core business functions
• Normal – all other issues.
4. Regular Hosting Service business hours are Monday through Friday 7:00 a.m. –
5:00 p.m., excluding holidays. During regular business hours, there is a
guaranteed response time of 1 hour for High and Urgent calls. All other calls will
be responded to within 8 business hours. Off-hours support (5:00 p.m. – 7:00
a.m., weekends and holidays) is offered only for network and server support.
Only high priority calls will be responded to within 2 hours. The contact phone
number is 425.452.2886.
X BENEFITS/RELATIONSHIP
1. This Agreement is entered into for the benefit of the Parties to this Agreement
only and shall confer no benefits, direct or implied, on any third persons. No joint
venture or partnership is formed as a result of this Agreement.
2. The Subscriber is considered a voting member of the Application Team(s)
supporting Alliance service(s) and Software Application(s) identified in Appendix
A.
3. The Subscriber is entitled to attend Board meetings, but is not a voting member of
the Board.
4. The Subscriber is entitled to use the regional portal for delivery of Software
Application(s) subscribed to and defined in Appendix A.
5. The Subscriber may participate in and receive the benefits of all Alliance
functions, projects, programs, and partnerships including but not limited to:
• Training programs
• Information sharing events
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• Projects/programs with other public entities, including, but not limited to
state, county, utility districts, libraries, and other cities.
XI FEES AND PAYMENT TERMS
1. The invoice shall encompass Subscription fee(s) for one full calendar year or
for the applicable pro-rata Subscription fee(s).
2. Annual payment is due within 30 days of invoice.
3. The invoice for the current year will be sent upon signing of this Agreement.
Payment is due within 30 days of invoice.
4. Payments which are 30 days past due shall be considered to be in arrears.
The Alliance may elect to discontinue service to the Subscriber until said
account is paid in full. The Board, at its sole discretion, may elect to not
disconnect a Subscriber that is in arrears if suitable arrangements have been
made for future payment.
5. The City of Bellevue, acting as the fiscal agent for the Alliance, will issue all
invoices. Payment(s) shall be made to the City of Bellevue. The City of
Bellevue Tax Identifier Number (TIN) is 91-6007020.
6. Establishment of Fees – Each year the Board shall set Subscriber Fees for the
next calendar year, no later than September 30th. At such time the Board
may increase, decrease or leave fees unchanged depending need.
XII GENERAL PROVISIONS
1. Liability/Hold Harmless. If a claim, demand or cause of action arises from the
negligent act or failure to act or intentional wrongful act of one of the Parties
hereto, or its officers, agents or employees, then that Party shall indemnify,
defend and save the other Party and its officers, agents and employees harmless
there from; provided, however, that such provision shall not apply to the extent
that damage or injury arises from the fault of the other Party, its officers, agents or
employees. In the case of negligence of both the Subscriber and the Alliance, any
damages allowed shall be levied in proportion to the percentage of negligence
attributable to each Party, and each Party shall have the right to seek contribution
from the other Party in proportion to the percentage of negligence attributable to
the other Party.
2. Assignment. The Subscriber shall not assign, transfer, convey or otherwise
dispose of its rights or obligations under this Agreement or permit use of
applications and/or services by another entity or person who is not an Alliance
Partner, Subscriber, or employee, officer or agent thereof, except to the extent as
may be authorized by Alliance rules and procedures.
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3. Notices. All notices, requests, demands and other communications required by
this Agreement shall be in writing and, except as expressly provided elsewhere in
this Agreement, shall be deemed to have been given at the time of delivery if
personally delivered or three business days after mailing if mailed by first class
mail, postage prepaid and addressed to the Party at its address as stated in this
Agreement or at such address as any Party may designate at any time in writing
with notice pursuant to this paragraph. At the time of execution the addresses of
the Parties are:
eCityGov Alliance
P.O. Box 90012
Bellevue, WA 98009-9012
Attn: Tyler Running Deer
(425) 452-7821
trunningde@ecitygov.net
City of Auburn, WA
25 West Main Street
Auburn, WA 98001
Attn: Name
(XXX) YYY-ZZZZ
XXXX@YYYYY
4. Dispute Resolution. This section governs any dispute, or controversy between
the Parties arising out of or relating to this Agreement or its breach (the "Disputed
Matter"). It is agreed that King County shall be the venue for any arbitration. All
Disputed Matters shall be submitted to the following dispute resolution process:
(a) Internal Mediation
First the Disputed Matter shall be referred jointly to the Alliance’s
Executive Director and the Subscriber's representative. If they do not
agree within ten (10) days, the Disputed Matter shall be referred jointly to
the Chair of the Executive Board and the Subscriber's chief executive or
designee. If such persons do not agree upon a decision within ten (10)
days after referral of the matter to them, or within such other period as
may be mutually agreed upon, the Parties shall proceed to the next stage of
the dispute resolution procedure.
(b) Arbitration Procedures
The Subscriber or the Alliance may, within ten (10) days following
completion of internal mediation, submit a written demand for arbitration
to the American Arbitration Association. The decision of the other Party
to invoke the arbitration process below shall constitute an election of
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remedies barring the Party from further recourse to the dispute resolution
or arbitration process not invoked by it.
Any Disputed Matter referred to arbitration shall be conducted under the
Commercial Rules of the American Arbitration Association. The
arbitrator may be selected by agreement of the Parties or through the
American Arbitration Association. Any such arbitration will be held in
the Seattle Metropolitan Area. The Parties will share the costs of the
arbitration equally, subject to final apportionment by the arbitrator.
However each Party shall bear the expenses of its own counsel, experts,
witnesses and preparation of evidence. The decision of the arbitrator shall
be final and shall not be subject to appeal by the Parties. Judgment upon
any award rendered by the arbitrator may be entered in any court of
competent jurisdiction.
(c) Performance to Continue
Pending the resolution of any Disputed Matter, both Parties shall continue
their performance under this Agreement to the extent that such
performance is feasible, including but not limited to the payment of all
sums which are due or which become due during the dispute resolution
process. Neither Party will institute any action or proceeding against the
other Party in any court concerning any Disputed Matter that is or could
be subject to resolution under this section.
5. Effective Date and Duration. This Agreement shall be effective on upon
execution of both Parties, and shall continue until termination or withdrawal.
XIII TERMINATION
1. Termination by annual notice and/or default. The Subscriber may terminate
this Agreement by giving ninety (90) days written notice to Alliance in any year
of its intention to terminate effective January 1 of the following year provided
notice is given in writing and Subscriber is not in default of its obligations under
this Agreement. There will be no refunds of monies collected for the current year.
If the Subscriber is in default of a material obligation under this Agreement, and
such default remains uncorrected more than thirty (30) days after receipt of
written notice of default, the Alliance, in addition to any other rights available to
it under law or equity, may terminate this Agreement by giving thirty (30) days
written notice to the Subscriber. The Alliance shall be deemed in default if, as a
result of the Software Application(s) or Alliance’s failure to perform its
obligations hereunder, the Software Application(s) continues to exhibit defects
causing serious disruption of use and/or repeated periods of downtime,
notwithstanding the Alliance’s remedial or maintenance efforts, over a continuous
period of ninety (90) days, and the Subscriber may terminate the Agreement by
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giving thirty (30) days written notice to the Alliance, after which the Alliance
shall reimburse the Subscriber for a pro-rated share of the Subscription Fee.
2. Mid-year termination request by Subscriber. The Subscriber may terminate
this Agreement by giving written notice to the Alliance at any time during the
calendar year. The Alliance will terminate the Subscriber’s service at the earliest
practical date in which the necessary Application reprogramming can be
completed. There will be no refunds of monies collected for the current year.
3. Termination as a result of changes to the Application(s). In the event that the
Alliance initiates changes to the Application(s) and/or Subscription fee(s) for
which the Subscriber chooses not to continue with the Application Subscription,
the Alliance will provide a pro-rata refund of the balance of current year
Subscription fee. The refund will be calculated from the date in which the
Application changes and/or Subscription fee changes take effect.
4. Modification. This Agreement represents the entire Agreement between the
Parties. No change, termination or attempted waiver of any of the provisions of
this Agreement shall be binding on either of the Parties unless executed in writing
by authorized representatives of each of the Parties. The Agreement shall not be
modified, supplemented or otherwise affected by the course of dealing between
the Parties.
5. Severability. In the event any term or condition of this Agreement or application
thereof to any person or circumstance is held invalid, such invalidity shall not
affect other terms, conditions or applications of this Agreement which can be
given effect without the invalid term, condition or application. To this end the
terms and conditions of this Agreement are declared severable.
In witness whereof, the Parties have executed this Agreement as of the Effective Date.
eCityGov Alliance City of Auburn
Accepted By (Signature) Accepted By (Signature)
Tyler Running Deer <name>
Executive Director <title>
Date: Date:
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APPENDIX A
Description of Application Service(s)
City of Auburn
I PRODUCT SUBSCRIPTION(S):
1. MyBuildingPermit.com – development service applications, inspection
scheduling, permit status information and other related services
II FEE(S)
1. Onboarding Fee – A one-time on-boarding fee of $10,000 will be assessed upon
execution of the subscriber agreement that is based on estimated hours needed
to provide technical support and training for implementing MyBuildingPermit.com.
2. Annual Fee – The 2020 subscription fee is estimated at $64,153 which may be
prorated in 2020 based on the date the first permits are issued from MBP. The
subscription fee is based on a 5-year rolling average of the historical permit
revenue actuals to determine a jurisdiction’s percentage share of the total MBP
expenses. Below is a description of the MBP Fee methodology unless modified
as provided in Section II, Annual Fees, paragraph 2, Establishment of Fees:
• Step 1: Each jurisdiction submits the last five years of permit revenue
from which a rolling five-year average can be computed. This softens
the impacts of peaks and valleys in permit activity.
• Step 2: Each jurisdiction's percentage of the total Alliance permit
revenue is calculated.
• Step 3: The percentage is then applied to the expenses (which may
include investments) for the biennium budget period to determine
each jurisdiction’s obligation.
• Step 4: Each jurisdiction will be billed on a quarterly billing cycle.
3. Establishment of Fees – The 5-year rolling average will be used to set both years
of the biennial budget. At the direction of the Executive Board, a mid-biennial
adjustment may occur. The Board shall set Subscriber Fees for the next calendar
year, no later than September 30th. At such time the Board may communicate
an increase, decrease or leave fees unchanged depending on need.
4. The Annual Fee will be invoiced to each Jurisdiction via quarterly billings.
III DESCRIPTION OF PRODUCT SERVICE – MYBUILDINGPERMIT.COM
5. MyBuildingPermit.com (MBP) is managed and operated by the Partner cities of
the eCityGov Alliance and the MBP Management Committee. The Management
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Committee is made up of building officials or other designated representatives of
the Partner and Subscriber agencies.
6. MBP is a web-based transaction portal designed to provide citizens and
development professionals the ability to submit development service applications
and obtain certain permits from member jurisdictions and agencies. Specifically,
applicants may easily apply for, pay for, and receive multiple permits, from
multiple member jurisdictions through a single web portal. The portal also
provides the capability to schedule inspections and query and search for permit
status and history for properties in member jurisdictions and agencies.
7. In order that MBP provide online application and permitting services for multiple
jurisdictions and agencies, the Alliance and MBP Management Committee has
adopted and requires certain business standards and operating procedures.
These standards and procedures are documented in the MBP Administrative
Policies (Attachment B). The MBP Administrative Policies are intended to create
a quality experience for customers to help ensure a certain level of business
consistency, and to keep operating costs to a minimum.
The MBP site also provides a broad range of sources for building and
construction related reference materials.
8. On-line Services:
MyBuildingPermit.com home page explains the purpose of the site and provides
navigational elements. The application functionality and content includes, but is
not limited to:
(a) Information
• Permit Status
• Code References
• Public Information
• News and Events
(b) Application and Registration
• How to Apply
• Contractor Registration (requires approval)
• Homeowner Registration (does not require prior approval)
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(c) Transaction Services: MBP offers jurisdictions and agencies two types of
online permitting and application submittals.
Type 1 - No-review, over-the-counter (OTC) permits. These permit types
are not reviewed by staff, are paid for online and issue immediately upon
payment. The scope, number, fees and configuration of OTC permits is
the responsibility of the MBP member jurisdiction or agency.
Requests for modifications to either existing OTC permit requirements
and/or types will be handled on a case by case basis. Minor, individual
modifications to each agency’s permit form are possible.
Example: The City of Sammamish is the only city in the Alliance that
legislatively requires an earthquake shutoff valve. The Sammamish
plumbing permit form has been modified to accommodate this
requirement.
Example: The Alliance added re-roof permits to MBP. Bellevue did not
require re-roof permits. In order to create consistency for regional
contractors, Bellevue added re-roof permits.
Type 2 – Permits and applications in this category require some level of
staff review. The scope, number and configuration of online application
types is fully configurable and is the responsibility of the MBP member
jurisdiction or agency.
Type 2 Business requirements:
No payment is made until the application is accepted by the jurisdiction or
agency. The jurisdiction or agency can use the MBP customer portal to
securely send the applicant an invoice(s) as needed. Customers may
pay invoices through the portal or directly with the jurisdiction or agency.
The initial application review for acceptance should be completed within
36 hours of receipt of the application.
The permit and application review process, timeline, progress payments,
other review criteria and issuance is entirely the responsibility of the MBP
member jurisdiction or agency.
Example: Some jurisdictions issue and inspect electrical permits; some
utilize the Department of Labor and Industries for this service. Agencies
that do issue electrical permits have those choices on their on-line permit
forms; those agencies that do not issue electrical permits do not have
these choices on their permit application forms.
Requests for modifications to either existing permit application
requirements and/or types will be handled on a case by case basis.
Minor, individual modifications to each agency’s permit form are possible.
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(d) Transaction Service: As part of the customer on-line OTC and application
submittal interview process, the site uses an easy to use search function
to give the customer the opportunity to find the correct property address
for each permit. The site will not issue a permit without an address
match.
Incorrect or missing addresses present the single largest issue for
customers and staff. Agencies are highly encouraged to develop and
maintain accurate address data to ensure the highest level of accuracy.
See Section V. Technical Specifications and Requirements for additional
information.
(e) Transaction Services: On-line contractor registration for verification of
state and local business licenses. Contractors must be registered and
approved by MBP and/or participating jurisdictions or agencies before
they can submit or obtain on-line permits. Also, homeowners using a
contractor but obtaining their own permits must have the contractor
registered with MBP. There are no pre-registration requirements for
homeowners doing their own work.
(f) Information Retrieval Service: On-line permit status and history for all
permits issued by each participating jurisdiction. Each jurisdiction may
specify certain criteria for data included in the on-line reporting system.
9. Other Features and Services
(a) MBP provides authorized staff access to reports for the number of permits
issued by type and city. Web statistics are also available upon request.
(b) Staff training in the use and management of MBP site administrative tools
will be provided throughout the implementation process and on an on-
going basis.
10. Future On-line Services:
The MBP work plan is updated annually. The work plan identifies work including,
but not limited to, content development, system enhancements and new system
functionality.
As features and services of the MyBuildingPermit.com site grow, it is the
intention of the Alliance to create a consistent user experience for customers
using the site. Alliance policy is to implement new services for all member
departments that perform the function in each jurisdiction.
The Alliance recognizes that there are wide variations between agencies in terms
of permit system use, information technology capability and/or business
practices. However, it is the expectation of the Alliance that member agencies
will make necessary adjustments to their respective business processes and
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permit systems to accommodate features and functionality agreed to by the MBP
Management Committee.
Every effort will be made to phase this kind of work providing sufficient lead time
for individual jurisdictions and departments to make necessary organization and
system adjustments.
IV SUBSCRIBER BUSINESS RESPONSIBILITIES
As a part of the implementation process, the Alliance will provide the Subscriber
with a detailed implementation roadmap document and checklist. The following
outline major tasks and responsibilities associated with the implementation of MBP.
The timeline and phasing for implementing a new Subscriber to MBP will be
negotiated at the time of the execution of this Agreement.
1. Set up, enter and test user configurable OTC permit types and fees in the MBP
test environment. Coordinate any additional fee and technical configuration with
the program manager.
2. Complete the permit configuration for plan review permit types. Set up and enter
user configurable plan review permit information and fees. Coordinate any
additional technical configuration with the program manager.
3. Acquire the following online services for online payments (additional information
will be provided as needed);
(a) A banking internet merchant account for receipting credit card payments.
Most, but not all, merchant credit card systems work with MBP. Before
securing a merchant account, confirm that the credit card processing
system will work with PayPal PayFlowPro.
(b) A PayPal PayFlowPro account for online credit card transactions.
4. Provide permit status checking and inspection scheduling directions and contact
information.
5. Provide hyperlinks to agency code(s) and home web page.
6. Maintain member specific data and information and/or linked content.
7. Authorize and manage user accounts.
V TECHNICAL SPECIFICATIONS & REQUIREMENTS
11. Interfaces
It is possible to implement MBP with all, some or without interfaces between
MBP and the agency backend permit system. In the absence of interfaces, some
functionality such as permit status may not be available for applicants and
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visitors to the MBP web site. In general, the MBP interfaces replace existing
manual data entry by creating a new permit record and inserting the permit data
directly into backend permit systems.
MBP uses several separate interfaces with individual backend permit systems to
be able to provide the full range of services provided by MBP. The current list of
functionality and interface requirements will be provided to the Subscriber.
Establishing and implementing interfaces between MBP and the Subscriber’s
back-end permit tracking system is the responsibility of the Subscriber, including,
but not limited to interface and/or web license and implementing to the back-end
system. The Alliance will provide the necessary technical specifications, test and
production environments and provide assistance for the implementation of said
interface(s).
The Alliance standard practice is to use Web Services to exchange XML
formatted data and/or serialized objects as well as MS SQL linked servers with
MBP specific views for the interface topology.
12. Generic email boxes
Each Subscriber agency must create and supply generic email boxes addresses
and contact phone numbers for user inquiries and comments in the following
areas; Permits, Fees, Building, Technical, Inspection, Suggestion, Missing
Address and Other. The format for the three general service email addresses is:
• BuildingOfficial@xxxx
• PermitTech@xxxxx
• MyBuildingPermit@xxxx
13. The Subscriber must provide parcel and address data for their entire
jurisdiction in a format specified (available upon request) by the Alliance for use
in MBP or in the absence of this data, the Alliance will use the best available
property data. Typically, these are commercially available data and/or county
data sets.
14. Credit card and other banking transactions are accomplished using industry
standard data encryption technologies. MBP does not retain credit card
numbers, this data is passed directly through to the Subscriber’s bank merchant
account. Both the credit card processing service(s) and the host agency network
are PCI compliant at the time this Agreement was executed. Security measures
and information is available upon request.
15. The cost to make annual changes to fees and other maintenance services are
included in the annual subscription fee.
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MyBuildingPermit.com Readiness Checklist
Prepared for XXX government
Business Requirements:
ϒ Obtain Council or appropriate funding approval for joining MBP and sign Subscriber Agreement
ϒ Allocate Staff Resources–
Stakeholder/Project Champion
Project Manager during Implementation
IT/Technical Resources – internal/contract developers, database admin, system analyst
Permit tech expert with permit system/technical understanding
ϒ Map Permit/Application Process flow to MBP including: configuration of types and naming
conventions, inspections required for each, fees
ϒ Map Electronic Plan Review process to MBP (software for review/markup, document storage,
monitors for viewing not provided by MBP), documents required for each application,
supplemental questions needed
ϒ Document all OTC permit application fee structures/logic charged to customers
ϒ Accept and adhere to the MBP Administrative Policies
ϒ Accept and encourage jurisdictional staff to use the MBP Tip Sheets, Code Interpretations, and
Standards
ϒ Participate in MBP Committee/Team meetings
ϒ Plan for Jurisdiction’s costs including: Credit card transaction fees (MBP policy does provide for
charging convenience fees) , quarterly MBP Fees, On-Boarding Costs, Webservice Development
Costs (if outside resources required)
Technical Requirements:
ϒ Web Services - .NET 4.x consume XML data sent from MBP in your backend permitting system
and return XML response with permit number, etc.
ϒ IP Address Connectivity with your permit processing system
ϒ Create and Expose Database Views in you permit processing database
ϒ Create and Expose a Database View containing your jurisdiction Address information
ϒ Accept Credit Card payments via VeriSign or Pay Pal with a PayFlowPro Merchant Account
ϒ Accept File Web Services (provided by eCityGov) and determine location on jurisdiction’s
network for file storage.
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On-boarding Milestones:
Timeline estimates based on the subscriber's backend system and availability of resources.
ϒ Execute Subscriber Agreement
ϒ New Jurisdiction Configured in MBP Test site – Complete in Month 1 of Project
Jurisdiction provides details to MBP
MBP Staff creates new organization and logins
System Administrator Training begins
ϒ Determine Modules to Implement – Complete in Month 1 of Project
Permit Applications – Over-the-Counter and/or Plan Review
Status Site
Inspection Scheduling
ϒ Align Current Application process to MBP – Complete in Months 2-3 of Project
Process Flow
Mapping from MBP into backend system
Permit fees documented and created in MBP
Determine Required, Additional, and Supplemental information for each application
ϒ Develop and Test Interfaces – Complete in Months 2-4 of Project
Between MBP and Juris Backend via webservice and database view
Status site and Juris Backend via database views
Inspection Scheduling via webservice
ϒ Permit Staff Training – Complete in Month 5 of Project
ϒ Go-Live in Production – Complete in Month 6 of Project
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ATTACHMENT B
eCityGov Alliance
MyBuildingPermit Management Committee
ADMINISTRATIVE POLICIES
Adopted March 19, 2010
Revised December 7, 2018
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1. Purpose
Administrative Policies
MyBuildingPermit Management Committee
The eCityGov Alliance (Alliance) is the sponsoring agency for the MyBuildingPermit program and
the Management Committee. The MyBuildingPermit Management Committee Administrative
Policies (Policies) identify and document the Committee’s operating policies and principles for
management of the MyBuildingPermit program.
The Management Committee (Committee) shall be responsible for the operation and oversight of
the MyBuildingPermit program. The Committee shall consist of a representative from each
member agency.
2. Agreement
These Policies shall be reviewed and adopted by the Alliance Executive Board. The adopted
Policies shall be appended to individual MyBuildingPermit subscriber agreements as applicable.
3. Vision Statement
a) MyBuildingPermit will:
i) Develop and maintain consistent practices between member agencies.
ii) Provide a highly-valued development services web portal for our customers.
iii) Set the standard for working in partnership with cities and counties in the region.
iv) Deliver web-based, wireless, and paperless development services application,
permitting and review processes, setting the benchmark for best practices.
v) Offer consistent core services that meet the needs of land development and
contracting customers and community members.
vi) Offer the best development data and information available with a full suite of
property-related research tools.
vii) Ensure adequate and ongoing funding for programs and web sites.
viii)Incorporate sustainability as a component of all practices.
ix) Maintain broad member agency participation, supported by all Cities’ administration.
4. Goals
a) The Committee shall implement the vision by pursuing the following goals:
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i) Continually improve customer service.
ii) Promote building safety and awareness of development and environmental issues.
iii) Improve the development review process for customers.
iv) Maximize resource investments through economies of scale.
v) Promote training and other educational opportunities that will improve staff and
customer understanding of codes, standards, and the processes used to manage and
regulate development activities.
b) To achieve these goals, the Committee will:
i) Where possible, develop process and management consistency between member
agencies.
ii) Regularly gather and use customer feedback and web statistics to help improve
services and monitor progress toward measurable goals.
iii) Provide consistent process explanation and code interpretation to facilitate customer
understanding of development services processes and regulations.
iv) Actively market and communicate program goals, overall vision, and project
objectives to staff, elected officials and customers.
v) Gain organizational support for needed development services process changes.
vi) Periodically review all areas of the development services processes for
enhancements that will improve the quality of services to customers.
vii) Monitor State code and legislation, and work with individual jurisdictions to learn of
potential impacts of pending legislation. If all principal jurisdictions approve one or
more proposed responses, then a joint response could be proposed to the Alliance
Board for collective action.
5. Board Committee Structure and Procedures
a) The Committee shall consist of one voting representative from each MyBuildingPermit
Partner and Subscriber agency member.
b) Committee members shall be appointed by an authorized executive of the participating
agency.
c) Ad-hoc representatives and attendees.
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i) Alliance Executive Board members, Alliance and member agency staff, sub-
committee members and other invited guests may attend Committee meetings
without voting rights.
d) Committee Officers
i) The duties of officers are those normally associated with the office, including but not
limited to, preparing agendas, packet materials, meeting notes, attendance, and
coordinating work and plans with the Executive Director and Executive Board on
behalf of the Committee.
ii) The Committee shall elect a Chair from its members for a period of one year. The
Chair may appoint a Vice-Chair to serve as Chair in his or her absence. No individual
shall serve as Chair for more than three consecutive years.
iii) The election of the officers may be conducted by either a written, electronic, or
verbal vote.
e) Decision Making
i) The Committee will strive to reach consensus on all matters.
ii) If consensus is not reached, decisions shall be made by a of simple majority of the
Committee members present, including those members attending electronically or
via phone.
f) Duties and Responsibilities of the Committee:
i) Meet monthly or on a schedule mutually agreed upon by Committee members.
ii) Approve extensions and exceptions to the time requirements in Sections 6 and 7 of
these Policies, Member Eligibility and Responsibilities, if the Committee finds that
circumstances warrant such an extension or exception.
iii) Appoint two non-voting Subscribers to the Executive Board to represent
MyBuildingPermit Subscriber jurisdictions, as described in Section 4.5 of the Alliance
Bylaws.
(1) Using simple majority vote by small and large Subscriber jurisdictions,
respectively, select one Subscriber to represent large jurisdictions and one
Subscriber to represent small jurisdictions. A jurisdiction with a population of
100,000 or more constituents is considered a large jurisdiction. The Subscriber
member agencies appointed to the board will:
(a) Serve a two-year term commencing on May 1 and biennially selecting new
non-voting Board Members to represent Subscribers. A subscriber member
agency can serve two terms if selected by Committee.
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(b) Provide notification to the Executive Board Chair or Executive Director if
unable to attend a meeting.
(c) Address any issues brought forward by the Executive Board Chair.
iv) Recommend to the Alliance Executive Board that an agency’s membership level be
changed in accordance with the provisions of Section 6 and 7 of these Policies,
Member Eligibility and Responsibilities.
v) Responsible to the Alliance Executive Director and Executive Board for the overall
development and management of the MyBuildingPermit program and related
activities.
vi) Provide oversight and guidance for the MyBuildingPermit program provided for in
these Policies, the Alliance Interlocal Agreement, and Subscriber Agreements and
adopted Committee operational policies. The Committee’s management
responsibilities shall include, but are not limited to:
(1) Establishing operational policies and practices as needed to support these duties
and responsibilities.
(2) Providing budget and member agency fee recommendations to the Executive
Director and the Alliance Executive Board.
(3) Developing and/or approving technical and informational content changes to the
MyBuildingPermit web site and other MyBuildingPermit published materials such
as technical tips sheets.
(4) Participating in and providing oversight of significant MyBuildingPermit projects in
conjunction with Alliance and other technical resource staff.
(5) Working with the Executive Director to produce an annual report and
forthcoming year work plan for presentation and approval by the Executive
Board.
(6) Monitoring the performance of MyBuildingPermit systems and processes and
making adjustments or recommendations as needed.
(7) Creating and overseeing MyBuildingPermit sub-committees including:
(a) Developing and approving sub-committee charters that provide policy and
operational direction for the sub-committees.
(b) Assigning a Committee member as a liaison for each sub-committee.
(c) Monitoring, coordinating and managing sub-committee work programs and
determining appropriate actions to institute recommendations or resolve
issues.
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(d) Reviewing and providing guidance on sub-committee annual charter and
work plan.
g) Individual Committee Members Duties and Responsibilities:
i) Regularly attend Committee and sub-committee meetings and follow through on
MyBuildingPermit work commitments.
(1) Attendance may be in person or via electronic means, including, but not limited
to video or phone conferencing.
ii) Notify the Committee chair in advance of an absence.
iii) Represent the interests and legal obligations of his or her agency with respect to the
agency’s development services functions.
iv) Assist in the coordination of development services functions with and in support of
the interests of adjunct development services functions/agencies such as fire
districts, utility districts and other agencies which have authority for specific aspects
of the development review process.
v) Positively contribute to the MyBuildingPermit program by participating on the
Committee and working sub-committees, serving as a Committee officer, and
performing other necessary Committee-related duties.
6. Member Agency Eligibility
a) MyBuildingPermit Subscriber Member Eligibility — Any governmental or quasi-
governmental agency or jurisdiction located or operating in Washington State that
provides development review and permitting function may become a MyBuildingPermit
member agency upon approval by the Executive Board.
b) Eligibility may be delayed and/or restricted to meet Alliance and MyBuildingPermit
business objectives and constraints including, but not limited to;
i) Available budget and/or staff resources.
ii) Geographic proximity of the requesting agency.
iii) MyBuildingPermit work load and/or regional implementation priorities.
c) The Committee recognizes that some new member agencies will be faced with additional
challenges to joining MyBuildingPermit. These challenges may include, but are not
limited to, limited technical support, no or limited functionality of back-end permit
systems, limited development services revenue levels and limited availability of business
staff. At the same time the Committee recognizes that the greater community will
benefit from regional inclusion of interested agencies. The committee may make
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reasonable efforts to include cities and agencies when membership aligns with
MyBuildingPermit work plans, priorities and goals.
7. Member Agency Responsibilities
a) MyBuildingPermit Participation Levels –There are two levels of MyBuildingPermit
members; Active and Non-active.
i) Active member agencies are required to regularly contribute to the management and
operation of MyBuildingPermit through participation on the Management Committee
and sub-committees.
(1) Active member agencies must commit to sending a representative to each
regular Management Committee meeting. This representative must be
appointed by the member agency’s executive and have the authority to vote on
behalf of the member agency.
(2) Active member agencies must make a good faith effort to send a representative
to as many standing sub-committee meetings as possible with a minimum of one
sub-committee for every six development services employees. Attendance may
be in person or via electronic means, including, but not limited to video or phone
conferencing.
ii) Non-active member agencies are not required to participate on the committees.
Non-active member agencies agree to accept decisions and direction of the
Committee.
b) Member Agencies agree to:
i) Utilize all MyBuildingPermit development services code interpretations, standards,
and other relevant materials adopted by the Committee within 30 days of becoming
a member. Exceptions may be granted by the Committee where adopted resolutions
or ordinances conflict with MyBuildingPermit materials, provided the jurisdiction
makes a good faith effort to align said resolutions or ordinances with the
MyBuildingPermit interpretations and standards in a timely fashion.
ii) Begin implementation of MBP permit status, MBP inspection scheduling and MBP
over-the-counter (OTC) permits within one year of becoming a member or one year
from the time that new functionality becomes available. This requirement may be
waived by the Committee if implementation is not technically and/or economically
feasible. See Section 8, MyBuildingPermit Core Business Requirements for additional
information.
iii) Begin implementation of MBP online permits that require plan review within three
years of becoming a member agency or within three years after new functionality
becomes available. This requirement may be waived by the Committee if
implementation is not technically and/or economically feasible.
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iv) Support the effort to adopt a common building code adoption ordinance.
8. MyBuildingPermit Core Business Requirements
a) Utilize all MyBuildingPermit code interpretations, tip sheets, and other agreed-upon
materials.
b) Agree to and utilize all modules of the MyBuildingPermit web portal as described in
section 6.b above.
c) Regularly maintain and update agency content, hyperlinks, fees, permit types and other
configurable content.
d) Monitor and manage documents and communications with applicants through the
MyBuildingPermit applicant and staff web portals.
9. Amendment of Administrative Policies
a) Amendments and changes to the Policies must first be approved by the Committee and
then forwarded to the Executive Director for review and to the Executive Board for final
adoption.
10. MyBuildingPermit Budget and Membership Fee Schedule
a) The MyBuildingPermit budget and membership fee schedule shall be updated and
established each year as part of the Alliance budget adoption or budget update process
by the Executive Board. The Committee will provide a budget and fee recommendation
which will be reviewed as part of the Executive Director’s budget recommendation
process for the Executive Board.
11. Authorities
a) The Executive Board is the governing body of the eCityGov Alliance and as such has
final authority for the establishing and monitoring of this Policy.
b) The Executive Director and Committee are responsible for the implementation and
administration of this policy.
c) The Committee may formally adopt exceptions to this Policy that are consistent with
Section 4, Vision Statement and Section 5, Goals and Purpose provided that said
exceptions do not adversely impact MyBuildingPermit revenue and/or support resources.
Adopted exceptions shall be reported to the Executive Board through the regular
program reports.
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. ' r M BAKS. CO M I Off ICf 425.45 1.7920 ! FAX 4 25. 646 .59 85
335 1!61H AVENUE SE I BELLEV UE, WASHINGTON 98004
March 3, 2020
City of Auburn
Jason Krum, Department of Community Development
25 West Main Street
Auburn, WA 98001
RE: MyBuildingPermit.com
Dear Mr. Krum,
On behalf of the nearly 2900 members of the Master Builders Association of
King and Snohomish Counties (MBAKS) , I'm writing in support of the City's
efforts to bring permitting online through MyBuildingPermit.com and the
associated fee on permits to fund and utilize the technology enhancements.
The residential construction industry continues to realize cost savings from
municipal investments in technologies to streamline the permitting process and
offer online services. Through this investment, the homebuilding industry and
the City will benefit from:
• Reduced costs and time savings associated with the management and
production of large volumes of paper documents and plan sets
• Fewer visits to City Hall
• Streamlined review and issuance process
• Regional consistency and simplicity for applicants
Online permitting will save both time and resources for the City as well as
applicants. However, these high value customer enhancements do not come
without costs. After consideration and review, MBAKS is pleased to support a
3%-5% permit fee to build and maintain the program within a timely manner.
Thank you for the opportunity to comment and provide support. If you have any
questions, please feel free to contact me at 425.460.8240.
Sincerely,
Jenni er Anderson
Government Affairs Manager, King County
Cc: Jeff Tate, Community Development Director