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HomeMy WebLinkAboutCP1903/CP1904 #20-03 1904 AWN Presservation, Phase 2 & 3 CITY OF • jSt. JIIJJj4 _ _ Nancy Backus, Mayor WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 May 21, 2020 Mr. Tom Abplanalp Sound Pacific Construction, LLC 6708 144th Street NW, Suite A Gig Harbor, WA 98332 RE: Contract No. 20-03 Project No. CP1903/CP1904, Auburn Way North Preservation, Phase 2 & 3 Federal Aid #STUPL-1071(008) & STUPL-1071(009) Letter of Award Dear Mr. Abplanalp: Bids for construction of the above-referenced project were opened by the City Clerk at Auburn City Hall on Tuesday, May 5, 2020, at 11:00 a.m. Six responsive bids were received and have been tabulated. Your firm submitted the lowest responsible bid. The total award amount including Washington State sales tax is $3,019,069.98. On May 18, 2020, the Public Works Director awarded the project to your firm. This letter serves as your notice of award for the subject project and is a contract specification. It is the policy of the United States Department of Transportation and the City of Auburn that Underutilized Disadvantaged Business Enterprises (UDBE), as defined in the specifications for this contract, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Consequently, (except as specifically provided in the specifications for this contract) the requirements of 49 CFR 26 applies to this contract. Please provide a list of all firms who submitted a bid or quote in attempt to participate in this project whether they were successful or not. Include the business name and mailing address. This information is required prior to the execution of the contract. Please execute and return the following contract documents and other required information to the attention of Michelle Thompson, Contracts Administration Specialist, within seven calendar days after receiving this letter of award: a) Contract, in duplicate. b) Contract Bond, in duplicate c) Power of Attorney for your bonding company. d) Certificate(s) of insurance naming the City of Auburn as additional insured, in duplicate, for all required insurance coverages. Please include the Contract Number, Project Number and Project Name on the certificate(s). A pre-construction conference (pre-con) has been scheduled virtually on MS Teams for 1:00 p.m., Wednesday, June 3, 2020. A link to join the meeting will be provided to you via email. The City requires that the Contractor have the appropriate personnel attend the pre-construction meeting. This would include, at a minimum, the project manager and the on-site superintendent. The Contractor is encouraged to include any of their staff or sub-contractor staff they feel are critical to the project. ENG-090-ELH, Revised 5/19 AUBURN * MORE THAN YOU IMAGINED Sound Pacific Construction, LLC May 21, 2020 Page 2 of 2 The Contractor shall prepare and submit electronically one working day prior to the preconstruction conference, the following, per Section 9-38 (Submittal Approval): a) Preliminary Progress Schedule. b) Breakdown of lump sum items except for Traffic Control Supervisor, Mobilization and Record Drawings. c) SPCC Plan per Section 1-07.15(1) of the Contract Documents. In addition, the Contractor shall prepare and submit electronically one working day prior to the preconstruction conference: a) Requests to Sublet for all remaining subcontractors not included in the bid submittal which must be approved prior to payment. b) Emergency call list. c) A schedule of equipment and labor rates, as outlined in Section 1-09.6 (Force Account) to be utilized in the event of any Force Account activities. As noted in the contract documents, a Notice to Proceed will be issued within five working days of the contract execution date, which is the date the contract has been fully executed by the City. If you do not have a current Business License to work in the City of Auburn, you can submit your application electronically via email. Business License applications can be found on the City's website by hovering over the 'Businesses' tab on the homepage and selecting 'Permits and Licenses'. All subcontractors and lower tier subcontractors working on the project must also have a City of Auburn Business License. Please contact me at 253-931-4013 or Michelle Thompson, Contracts Administration Specialist, at mthompson@auburnwa.gov, if you have any questions. Sincerely, For: Luis Barba, P.E. Project Engineer Public Works Department JLB/mt/as Enclosures cc: Shawn Campbell, City Clerk Josh Linkem, Construction Inspector File 13.10 (CP1903/CP1904) Electronic Distribution Only ENG-090-ELH, Revised 5/19 AUBURN * MORE THAN YOU IMAGINED CITY OF AUBURN PUBLIC WORKS DEPARTMENT ADDENDUM NO. 1 DATE: April 27, 2020 Project Number CP1903/CP1904, Contract No. 20-03 Auburn Way North Preservation Project-Phase 2 and Auburn Way North Preservation Project-Phase 3 Bid Opening Date: May 05, 2020 11:00 AM PT The following revisions, additions, and/or deletions are hereby made a part of the specifications and plans of the above-named contract and shall be taken into consideration by the bidder in submitting their bid: PART 1: GENERAL SPECIAL PROVISIONS: 1. REVISE Section 1-02.9 (Delivery of Proposal) to read: (April 2020 City of Auburn GSP) Delete this section and replace it with the following: The City will not consider proposals it receives after the time fixed for opening bids as specified in Section 1-02.12 (Public Opening of Proposals). Executed "Bid Proposal Package" documents shall be submitted in a sealed envelope provided by the Bidder and hand delivered to the City's Drop Box located outside of the main entrance of City Hall at the following address: City of Auburn — Office of the City Clerk 25 West Main Street Auburn, WA 98001-4998 The Drop Box hours for Bid Proposal Submittals will be available from 8:00 am to 11 :00 am the day of the bid opening. Bid proposals placed in the Drop Box after 11 :00 am on the bid opening day will be deemed non-responsive and will not be opened or considered. Any supplemental items identified in Section 1-02.9 (Delivery of Proposal) that may be submitted within 48 hours after delivery of the Bid Proposal will be collected at 11:00 am, two (2) working days following the bid opening. The Drop Box will have a sign marked "CP1903/CP1904 Auburn Way North Preservation Project". The sealed Bid Proposal Package envelope shall be plainly marked with the Bidder's firm name, return address and telephone number, and in the lower left hand corner marked with "Sealed Bid for Project CP1903/CP1904, Auburn Way North Preservation Project- Phase 2 and Auburn Way North Preservation Project-Phase 3; opening 11 :00 AM PT on May 05, 2020". Proposals may also be sent by mail. Mailed proposals shall be sealed in a second envelope, also addressed and marked as stated above. If the mail option is chosen, it is the Contractor's sole responsibility to ensure that the City receives the Proposal prior to the specified Bid Opening date and time. Proposals received after the specified Bid Opening date and time will be deemed non-responsive and will not be opened or considered. 2. REVISE Section 1-02.12 (Public Opening of Proposals) to read: (April 2020 City of Auburn GSP) Supplement the Section with the following: Per the Governor's Emergency Proclamation 20-28, the City of Auburn is prohibited from holding in-person meetings at this time. City of Auburn Bid Openings will be held virtually and telephonically. To attend the Bid Opening virtually, please click the link or enter the Webinar ID into the Zoom app or call into the meeting at the phone number listed below. The link to the Virtual Meeting or phone number to listen to the Bid Opening for this project is: Please click the link below to join the webinar: https://zoom.us/j/94724100459 Or join by Telephone by dialing: 253 215 8782 or 888 475 4499 (Toll Free) Webinar ID: 947 2410 0459 International numbers available: https://zoom.us/u/adXOiSAFHf By signing the space provided in the "Receipt of Addenda" section of the "Bid Proposal", bidders certify and acknowledge receipt of Addendum No. 1 and to due consideration thereof in preparing and submitting the "Bid Proposal". Failure to acknowledge receipt of this Addendum on the "Bid Proposal" may be considered an irregularity in the "Bid Proposal". Prepared By: Reviewed By: - 04/27/2020 Proj- anag-r Date Engineer of Record Date Luis Barba 04/27/2020 Approved B : ANl,4 404/27/2020 Jacob Sweeting, P.E. Date City Engineer/Asst. Director of Engineering Services CITY OF AUBURN PUBLIC WORKS DEPARTMENT ADDENDUM NO. 2 DATE: April 29, 2020 Project Number CP1903/CP1904, Contract No. 20-03 Auburn Way North Preservation Project-Phase 2 and Auburn Way North Preservation Project-Phase 3 Bid Opening Date: May 05, 2020 11:00 AM PT The following revisions, additions, and/or deletions are hereby made a part of the specifications and plans of the above-named contract and shall be taken into consideration by the bidder in submitting their bid: PART 1: GENERAL SPECIAL PROVISIONS: 1. REVISE the first paragraph of Section 1-07.4(2) (Health Hazards) to read: COVID-19 Health and Safety Plan (CHSP) The Contractor shall prepare a project specific comprehensive COVID-19 exposure control, mitigation, and recovery plan in accordance with the Phase 1 Construction Restart COVID-19 Job Site Requirements available at: https://www.governor.wa.gov/sites/default/files/proclamations/20- 25%20Addendum%201mplementation%20of%20Phase%201%20Construction%2 ORestart%20Proclamation.pdf. The plan shall be prepared and submitted to the Engineer per Section 9-38 (Submittal Approval) prior to beginning physical Work. The plan submittal shall include the COVID-19 Exposure Control, Mitigation, and Recovery Plan Submittal Form available at: https://www.auburnwa.gov/UserFiles/Servers/Server 11470554/File/City%20Hall/ Documents/Forms/Health%20Safety%20PIan%20Submittal%20Form.pdf completed and signed by the Contractor. By signing the space provided in the "Receipt of Addenda" section of the "Bid Proposal", bidders certify and acknowledge receipt of Addendum No. 2 and to due consideration thereof in preparing and submitting the "Bid Proposal". Failure to acknowledge receipt of this Addendum on the "Bid Proposal" may be considered an irregularity in the "Bid Proposal". Prepared By: Reviewed By: 04/29/2020 Project Manager. Date Engineer of Record Date Luis Barbs 04/29/2020 Approved By: „ ,4;, 04/29/2020 Jacob Sweeting, P.E. Date City Engineer/Asst. Director of Engineering Services CITY OF AUBURN CONTRACT CHANGE ORDER ACREESIENT NO, 7 Contract Na: 20-03 Project Name: cP19031CP1904 Auburn Way North Preservation Phase 2& Contractor. Sound Pacific Construction.LLC §708 144th St..NW,Suite A Gia Harbor,WA 98332 The Contractor is hereby directed to make the changes to the Contract as described herein.This document end all attachments are a supplement to the contract All work,materials.measurements_arid unit bid prices for the type of construction involved:shal be in accordance with Rte contract doixunenfs of the above named proied unless stated otherwise in this change order. Summary of Proposed Changes: 1'INCREASE quantity foe pay items 183.165,166,167.170.172,173,174,175,160.181,182,183.and 184 Listed in the table below.These iteri s shall caddie to the existing Contract Specifications,The added work a to complete installation of storm improvements on 1st ST NE,addressing cross-correction issues at the intersection.Contract Tyne shall be extended by 2 working days, 2'ADD pay items C01-1 and C01-2 listed to thi3 table below.These Items shalt Crawford to the existing Contract Spedfioasons.The added work is to complete installatIon.of storm i nprovements on 1st ST NE.and addressing cross-correction issues at the intersection.Contract Time shall be extended by 1 working day, ADD a new taxable schedule to-incknde bre pay items CO1•3.C01-4.C01-5,001.8,001=7,001-.001-3,CO1-10:001-11, COt-t2,001-13,C01.14,CO1-15;C01-16 end C01-17listedin the table below.These items shall conform to the existing Contract Specifications,The added work is to remove and repair 30 linear feet of 8-inch sewer pipe an 2nd St SE.tieing into a manhole in Aubum Way South.Contract Tarte shall be extended by 3 working days The Contract time is extended by 8 working days: Rem See. Item Oeaeription Quantity Units Unit Price Total Price N .. �t t•1 ($) (N-) 163 E i-07 Utility Potholing -2 EA $800.00 $ 1,600.00 165 E 3-10 Traffic Control Supervisor 1 lS $1.000.00 $ 1,000.00 166 E 1-10 Ftaggers(Min.Bid$44:33 per hour) 95 HR $60.00 $ 5.760,00 167 -E 1-10 Other TrefficControlLabor 20 HR $60.00 $ 1200.00 170 E 1-10 Outside-Agency Uniformed PoticeFlaggirg:Labor 6000 EST $1:00 $ 5,000.00 172 .E_ .2-02 Remove Pipe :.- ._... 75 LF $30.00 $ 2:250.00 173 E 4-04 Crushed Surfacing Base Course-- 20 TON $45.00 $ .900.00 174 E 5-04 HMA CI.1/2-inch.PG 58H-22 ....". __. 35 TON $90.00 $ 3,150.00 175 E 7-04 Ductile_tron Pipe,.SpeciatClass 52,Storm Pipe,12 In.Dlant. 80 LF $150.00 $ 1200090 001.1 E 7-04 Ductile hon Pipe; pedal S iPipe 52,Storm Pi ,8 In.Diem. 50 IF 1144.40 q 7,000.00 COt-2 E 7-05 Manhole 48 inCiam,Type 3 2 .EA $2,300.00 $ 4,600.00 180. E 7.08 Shoring or Extra Excavation Clan 8 560 SF $1.00 $ 560.00 181 E 7-08 Pipe Fotstdatlon Material 30 TON $45.00 $ 1,350.00 182 E 7-08 Pipe Zone Bedding... _. 50 TON 555.04 $ 2.750.00 183 E 7-08 Select Pipe•Treridh Booklet _ --"" 95 TON $55.00 $ 5,225:03 184 E- 7-08" Controlled Density Fil.(COF)for Filling Pine 2 -- CY 5250.00 S 500.00 CO1-3 F 1-10 TratficControl Supervisor . _.:1 _LS $2.000.00 S 2.000.00 0014 F 1-10 naggers(Mitt.Bid$44.33 per hour) .98 HR 560.00 $ •5,764.00 C0t-6. F- .1,10 Other Traffic Control Labor - ,20 HR $60.00" $ 1200.00 COt-S F 1=10 Sequential A rovlSign__.___ 3 DAY $55.00 $ 165.00 C01-7 F 1,10 Portable Changeable Message Sign 3 DAY $100.04 $ 300.00 C01-8 F :1-10' Outside Agency Uniformed Police Flagging tactor _ 3000 EST $1.00 $ 3,000.00 001,9 F_.. 2-02, Remove Pipe -_. - '30 . IF 550,00 $ 1,500.00 C01=10 F• 4-04 CnishedSurfacingBase Course. . 5 TON -$45.00. $ ...-225.00 • C0t-11 F 5-04.HMA G:112-inch PG 58H-22' 6 TON $90.00 $ 540.00 C01-12 F 7-05 Connect to Existing Manhote. 1.. EA $1,500.00 $. 1500.00 001,13 F 7-08 Shoring of Extra Exeavakon Class B 100"-"_. SF $1.00 5_ 100,00. 001=74 "F 7-08 Pipe Foundaton.Material.-. 10 TON 550.00 $ 504:00. C01-15 F 7-08 Pipe Zone Bedding -- 15 TON $40.00 $ 600.00 CO1,16 F -7-08 Select Pipe Trench Backfet • - 32 _-.TON ..$33.00-- $ 1,056.00 001-17 F 7-17 PVC Sanitary Sewer pipe,.SDR-21.8 I Dram. . 30 - LF $150.00 $ 4,500.00 Subtotal $ 77,791.00 Washington State Sales Tax(10%)on applicable`items $ ;7,779,10 " TOTAL $ -85.570.10 Baso Amount -Total.incl.Tax t.Total Cost this 010 _ - $ 77,791.00 5 65.570.10 2.Total Cost Previous CIO - • $ _ 5_ 3.Original Contract Amount_ S 2,993.549.38 -$'3.019,069.98 4. Revised Contract Amount . $ $.071,340.38 $ 3:104,644.08 This-change order constitutes full end complete condensation for all tabor,equipment materials,overhead.profit arty and all indirect costs, and time adjustment to perform the above described changes. All other costs are non-compensable.AO other term and conditions of the Contract remain unchanged. Counterparts:.This agreement may be executed in multiple counterparts,each of whidi shall be one and the same Agreement end shay become effective When oneor more,counterparts have been signed by each of.the parties and delivered the other party. Contractor. ! /.. """.29,2020 Project Manager . L City Engineer _ I�.l _0 Approved by ;, �C :.�r 1 L9f dyer^ (�,� uaura�1yn.! Date/J"ova 9 �,(� Approvedaa to form//,kla "► Iiicl f/C) Ci y Attorney Date ENG028,Revised 01119 Page 1 of 1 ,'i I CONTRACT Contract No. 20-03 THIS AGREEMENT AND CONTRACT, made and entered into, in duplicate, at Auburn, Washington, this 12-114-day of . L?k) , 20?-0, by and between the CITY OF AUBURN, WASHINGTON, a municipal corporation, and SOUND PACIFIC CONSTRUCTION, LLC, hereinafter called the CONTRACTOR. WITNESSETH: That, in consideration of the terms and conditions contained in the Contract Documents entitled "CP1903/CP1904, Auburn Way North Preservation Project-Phase 2 and Auburn Way North Preservation Project-Phase 3," which are by this reference incorporated herein and made a part of this Contract, the parties hereto covenant and agree as follows: I. The CONTRACTOR shall do all work and furnish all tools, materials and equipment for Project CP1903/CP1904, Auburn Way North Preservation Project- Phase 2 and Auburn Way North Preservation Project-Phase 3 — rehabilitate and preserve the existing pavement on Auburn Way North between 22nd St NE and SR- 18, including the installation of two 12-inch water mains across Auburn Way North at 2nd Street NE and 3rd Street NE and storm system improvements for a bid price of $2,993,549.38 (two million, nine hundred ninety-three thousand, five hundred forty- nine dollars and thirty-eight cents), and Washington State Sales Tax of $25,520.60 (twenty-five thousand, five hundred twenty dollars and sixty cents) for a total contract value of$3,019,069.98 (three million, nineteen thousand, sixty-nine dollars and ninety- eight cents) in accordance with and as described in the Contract Documents which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this Contract and every part thereof. This Contract shall be executed by the Contractor and returned to the City within seven (7) calendar days after the receipt of the dated notification of award and the Contract time shall commence within five (5) working days after execution of the Contract by the City and so designated on the Notice to Proceed. Physical completion shall be within 160 working days of the date on the Notice to Proceed. If said work is not completed within the time specified, the CONTRACTOR agrees to pay liquidated damages to the CITY OF AUBURN, as specified in Section 1-08.9 (Liquidated Damages) of the Standard Specifications. The CONTRACTOR shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the Contract Documents to be furnished by the CITY OF AUBURN. II. The CITY OF AUBURN hereby promises and agrees with the CONTRACTOR to employ, and does employ the CONTRACTOR to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the Contract Documents and the terms and conditions herein contained and hereby contracts to pay for the same according to said Contract Documents and the aforesaid proposal hereto attached, at the time and in the manner and upon the conditions provided for in this Contract. III. The CONTRACTOR for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon by part of the CONTRACTOR. IV. It is further provided that no liability shall attach to the CITY OF AUBURN, WASHINGTON by reason of entering into this Contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed the day and year first hereinabove written. CITY OF AUBURN, WASHINGTON ByIIP y Backus, Mayor Countersigned: this day of JU1�1L� , 2020 APPROVED AS TO FORM: C\ crl3 p Kendra Comeau, City Attorney SOUND PACIFIC CONSTRUCTION, LLC By Authorized Official Signature CONTRACT Contract No. 20-03 THIS AGREEMENT AND CONTRACT, made and entered into, in duplicate, at Auburn, Washington, this 12Yday of JUK) , 202-0, by and between the CITY OF AUBURN, WASHINGTON, a municipal corporation, and SOUND PACIFIC CONSTRUCTION, LLC, hereinafter called the CONTRACTOR. WITNESSETH: That, in consideration of the terms and conditions contained in the Contract Documents entitled "CP1903/CP1904, Auburn Way North Preservation Project-Phase 2 and Auburn Way North Preservation Project-Phase 3," which are by this reference incorporated herein and made a part of this Contract, the parties hereto covenant and agree as follows: I. The CONTRACTOR shall do all work and furnish all tools, materials and equipment for Project CP1903/CP1904, Auburn Way North Preservation Project- Phase 2 and Auburn Way North Preservation Project-Phase 3 — rehabilitate and preserve the existing pavement on Auburn Way North between 22nd St NE and SR- 18, including the installation of two 12-inch water mains across Auburn Way North at 2nd Street NE and 3rd Street NE and storm system improvements for a bid price of $2,993,549.38 (two million, nine hundred ninety-three thousand, five hundred forty- nine dollars and thirty-eight cents), and Washington State Sales Tax of $25,520.60 (twenty-five thousand, five hundred twenty dollars and sixty cents) for a total contract value of$3,019,069.98 (three million, nineteen thousand, sixty-nine dollars and ninety- eight cents) in accordance with and as described in the Contract Documents which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this Contract and every part thereof. This Contract shall be executed by the Contractor and returned to the City within seven (7) calendar days after the receipt of the dated notification of award and the Contract time shall commence within five (5) working days after execution of the Contract by the City and so designated on the Notice to Proceed. Physical completion shall be within 160 working days of the date on the Notice to Proceed. If said work is not completed within the time specified, the CONTRACTOR agrees to pay liquidated damages to the CITY OF AUBURN, as specified in Section 1-08.9 (Liquidated Damages) of the Standard Specifications. The CONTRACTOR shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the Contract Documents to be furnished by the CITY OF AUBURN. II. The CITY OF AUBURN hereby promises and agrees with the CONTRACTOR to employ, and does employ the CONTRACTOR to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the Contract Documents and the terms and conditions herein contained and hereby contracts to pay for the same according to said Contract Documents and the aforesaid proposal hereto attached, at the time and in the manner and upon the conditions provided for in this Contract. III. The CONTRACTOR for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon by part of the CONTRACTOR. IV. It is further provided that no liability shall attach to the CITY OF AUBURN, WASHINGTON by reason of entering into this Contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed the day and year first hereinabove written. CITY OF AUBURN, WASHINGTON By y Backus, Mayor Countersigned: this day of JUNE , 202 APPROVED AS TO FORM: k- Kendra Comeau, City Attorney SOUND PACIFIC CONSTRUCTION, LLC By Authorized Official Signature