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Home My WebLink About2020 - Granicus Renewal - signedIT Expenditure/PO Request Form Last Updated 12/18/2019 Vendor# ___________________ Requisition # _______________ Approved By: _____________________________________________________ Requester: IT SME: Supervisor: Date: Quote #: Item Name: Vendor Name: Vendor Contact: Are we currently Using all Products in Quote: Amount: Renewal & Expiration Date: Dept. Using Software: Dept. SME: Was the entire Cost Budgeted? (Y/N) If No, where is the $$ coming from? Account: Project String: Reason for Purchase/Notes: .48 Chrissy Malave Granicus Alexis Huhta <alexis.huhta@granicus.com> Chrissy Malave Ashley Riggs $10,432.36 9-15-2020 ### Granicus Contract Renewal Notification for Auburn WA Chrissy Malave Administration mostly Ashley Riggs (Sep 16, 2020 13:11 PDT) Ashley Riggs na Granicus Proposal for Auburn WA Granicus Contact Name:Alexis Huhta Phone: Email:alexis.huhta@granicus.com Proposal Details Quote Number:Q-116474 Prepared On:9/11/2020 Valid Through:12/31/2020 Pricing Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Currency:USD Current Subscription End Date:12/31/2020 Period of Performance:1/1/2021 - 12/31/2021 Domains Included for the Communications Cloud The subscription includes the following domain(s) and subdomain(s):www.auburnwa.gov Annual Fees for Renewing Subscriptions Solution Billing Frequency Quantity/Unit Annual Fee Communications Cloud Annual 1 Each $10,432.36 SUBTOTAL:$10,432.36 Product Descriptions Name Description Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud includes: •Unlimited email sends with industry-leading delivery and management of all bounces •Support to upload and migrate existing email lists •Access to participate in the GovDelivery Network •Ability to send mass notifications to multiple devices •24/7 system monitoring, email and phone support during business hours, auto- response to inbound messages from end users, and emergency support •Text-to-subscribe functionality •Up to 2 Web-hosted training sessions annually •Up to 50 administrators •Up to 1 GovDelivery account(s) •Access to a complete archive of all data created by the client for 18 months (rolling) •Up to 3 hours of message template and integration development •Up to 100 subscription topics •Up to 100,000 SMS/text messages per year from a shared short code within the United States* *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. Terms and Conditions •Link to Terms:https://granicus.com/pdfs/Master_Subscription_Agreement.pdf •This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Auburn WA to provide applicable exemption certificate(s). •Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. •If submitting a Purchase Order, please include the following language: All pricing, terms and conditions of quote Q-116474 dated 9/11/2020 are incorporated into this Purchase Order by reference. •Granicus certifies that it will not sell, retain, use, or disclose any personal information provided by Client for any purpose other than the specific purpose of performing the services outlined within this Agreement. •Granicus Communications Suite Subscriber Information. •Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ("Direct Subscriber"), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. •Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non- cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). •Data obtained through the Granicus Advanced Network. •Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the "Advanced Network"). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a "Network Subscriber" to the agency it subscribed to through the Advanced Network. •Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. •Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt-in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Billing Information Name: Phone: Email: Address: Auburn WA Signature: Name: Title: Date: Sep 16, 2020 25 W Main Street, Auburn WA 98001 mbailey@auburnwa.gov David Travis (Sep 17, 2020 12:48 PDT) IT Director David Travis Sep 17, 2020 2020 - Granicus Renewal Final Audit Report 2020-09-17 Created:2020-09-16 By:Melissa Bailey (mbailey@auburnwa.gov) Status:Signed Transaction ID:CBJCHBCAABAA4zyqTOotYPy9RStRCyUV6A-OBw2hRX4z "2020 - Granicus Renewal" History Document created by Melissa Bailey (mbailey@auburnwa.gov) 2020-09-16 - 7:19:30 PM GMT- IP address: 97.126.83.143 Document e-signed by Melissa Bailey (mbailey@auburnwa.gov) Signature Date: 2020-09-16 - 7:24:57 PM GMT - Time Source: server- IP address: 97.126.83.143 Document emailed to Ashley Riggs (ariggs@auburnwa.gov) for signature 2020-09-16 - 7:24:59 PM GMT Email viewed by Ashley Riggs (ariggs@auburnwa.gov) 2020-09-16 - 7:36:53 PM GMT- IP address: 174.246.51.148 Document e-signed by Ashley Riggs (ariggs@auburnwa.gov) Signature Date: 2020-09-16 - 8:11:06 PM GMT - Time Source: server- IP address: 67.183.177.115 Document emailed to David Travis (dtravis@auburnwa.gov) for signature 2020-09-16 - 8:11:08 PM GMT Email viewed by David Travis (dtravis@auburnwa.gov) 2020-09-17 - 7:48:05 PM GMT- IP address: 45.41.142.173 Document e-signed by David Travis (dtravis@auburnwa.gov) Signature Date: 2020-09-17 - 7:48:58 PM GMT - Time Source: server- IP address: 71.231.239.141 Agreement completed. 2020-09-17 - 7:48:58 PM GMT