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Home My WebLink About11-16-2020 CITY COUNCIL AGENDA.City Council Meeting Nov ember 16, 2020 - 7:00 P M Virtual A GE NDA Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C AL L T O O RD E R I I .V I RT UAL PART IC I PAT I O N L I NK 1.Virtual P articipation L ink T he Auburn City Council Meeting scheduled for Monday, November 16, 2020 at 7:00 p.m. will be held virtually and telephonically. To attend the meeting virtually please click the link or enter the meeting I D into the Z oom app or call into the meeting at the phone number listed below. Per the Governor's Emergency P roclamation 20-28, the City of A uburn is prohibited from holding an in-person meeting at this time. City of A uburn Resolution No. 5533, designates City of A uburn meeting locations for all Council, Board and Commission meetings as virtual. All meetings will be held virtually and telephonically until K ing County enters into Phase 3 of Governor I nslee’s S afe S tart — Washington’s P hased Reopening plan. T he link to the Virtual Meeting or phone number to listen to the Council Meeting is: J oin from a P C, Mac, iP ad, iPhone or Android device: Please click this UR L to join. https://zoom.us/j/95741012808 Or join by phone: 253 215 8782 877 853 5257 (Toll F ree) Webinar I D: 957 4101 2808 A .P ledge of Allegiance B .Roll Call I I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS, AND P RE S E NTAT I O NS A .Mayor's Proclamation: S mall Business Saturday Mayor Backus to proclaim November 28, 2020 as "S mall Business Saturday" in the City of Auburn Page 1 of 61 I V.AG E ND A M O D I F IC AT I O NS V.NE W B US I NE S S V I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E A .P ublic Hearings 1.2021-2022 P reliminary Biennial Budget P ublic Hearing Public Hearing #3 - 2021-2022 Biennial Budget Any interested person is invited to submit written comments and/or suggestions to the address provided below. All written comments must be received prior to 5:00 p.m. on November 16, 2020. Please mail comments to: City of A uburn Attn: Shawn Campbell, City Clerk 25 W Main S t Auburn, WA 98001 Please fax comments to: Attn: Shawn Campbell, City Clerk F ax number: 253-804-3116 Email comments to: publiccomment@auburnwa.gov B .Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. 1.Virtual P articipation Participants can submit written comments via mail, f ax or email. A ll written comments must be received prior to 5:00 p.m. on the day of the scheduled meeting and must be 350 words or less. Please mail comments to: City of A uburn Attn: Shawn Campbell, City Clerk 25 W Main S t Auburn, WA 98001 Please fax comments to: Attn: Shawn Campbell, City Clerk F ax number: 253-804-3116 Email comments to: publiccomment@auburnwa.gov Page 2 of 61 C.Correspondence - (T here is no correspondence for Council review.) V I I .C O UNC I L AD HO C C O M M IT T E E RE P O RT S Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. 1.F inance Ad Hoc Committee (Chair B aggett) V I I I .C O NS E NT AG E ND A All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A .Minutes of the October 12, 2020, October 26, 2020 and November 9, 2020 S tudy S ession B .Minutes of the October 24, 2020 S pecial City Council Meeting C.Minutes of the November 2, 2020 Regular Council Meeting D.Claim Vouchers (Thomas) Claim voucher list dated November 16, 2020 which includes voucher numbers 461333 through 461530 in the amount of $5,701,692.25 and four wire transfers in the amount of $523,327.96 E .P ayroll Vouchers (T homas) P ayroll check numbers 538996 through 539001 in the amount of $75,221.94, and electronic deposit transmissions in the amount of $2,161,406.23, for a grand total of $2,236,628.17 for the period covering October 29, 2020 to November 10, 2020 F.Call for a Public Hearing for the 2021 Community Development Block Grant Annual Action P lan City Council to provide permission to call for a Public Hearing for the proposed 2021 A nnual A ction Plan to be held on December 7, 2020 at 7:00 p.m. (RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.) I X.UNF INIS HE D B US I NE S S X .O RD INANC E S A .Ordinance No. 6793 (T homas) A n Ordinance establishing the levy for regular property taxes by the City of Auburn for collection in 2021 for general City operational purposes in the amount of $23,346,072 (RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6793.) Page 3 of 61 B .Ordinance No. 6794 (T homas) A n Ordinance adopting the 2021-2022 B iennial Operating Budget (RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6794.) C.Ordinance No. 6796 (T homas) A n Ordinance adopting the 2021-2022 B iennial Capital B udget (RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6796.) D.Ordinance No. 6800 (T homas) A n Ordinance establishing a substantial need for an increase above the rate of inflation to the levy for regular property taxes by the City of Auburn for collection in 2021 for general City operational purposes (RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6800.) E .Ordinance No. 6801 (T homas) A n Ordinance increasing the rate of tax on Water, S torm Drainage, S ewer and Garbage/S olid Waste Utilities in the City, amending Sections 3.40.010 and 3.41.010 and repealing Sections 3.40.020, 3.41.015, and 3.41.020 of the A uburn City Code (RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6801.) X I .RE S O L UT IO NS A .Resolution No. 5561 (Gaub) A Resolution related to the Coal Creek Springs Transmission Main Replacement P roject; authorizing an application for the Drinking Water State Revolving Fund loan and, if approved, acceptance and expenditure of loan proceeds (RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5561.) X I I .M AY O R AND C O UNC I L M E M B E R RE P O RT S At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A .From the Council B .From the M ayor X I I I .AD J O URNM E NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: 2021-2022 Preliminary Biennial Budget Public Hearing Date: November 10, 2020 Department: Finance Attachments: No Attachments Av ailable Budget Impact: Administrativ e Recommendation: City Council to conduct a final public hearing to receive public comments, proposals and suggestions on the 2021-2022 Preliminary Biennial Budget. Background Summary: All persons interested are encouraged to participate in this public hearing by making comments, proposals, and suggestions to the City Council and Mayor to consider prior to adoption of the City of Auburn's 2021-2022 Biennial Budget. ** See Ordinance Numbers 6794 and 6796 for additional information ** Rev iewed by Council Committees: Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:PH.1 Page 5 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the October 12, 2020, October 26, 2020 and November 9, 2020 Study Session Date: November 5, 2020 Department: City Council Attachments: 10-12-2020 Minutes 10-26-2020 Minutes 11-09-2020 Minutes Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:November 16, 2020 Item Number:CA.A Page 6 of 61 City Council Study Session P W C D S FA October 12, 2020 - 5:30 P M Virtual MINUT E S Watch the meeting L IV E! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C A L L TO O R D E R Deputy Mayor DaCorsi called the meeting to order at 5:41 p.m. I I .Virtual Participation L ink A .Virtual Participation L ink The City Council Meeting was held virtually. B .Roll Call Councilmembers virtually present: Deputy Mayor Claude DaCorsi, B ob B aggett, L arry Brown, J ames J eyaraj, Robyn Mulenga, Chris S tearns and Yolanda Trout-Manuel. Mayor Nancy Backus and the following department directors and staff members were present: I nnovation and Technical Support S pecialist Danika Olson, Director of I nnovation and Technology David Travis, Chief of P olice Dan O’Neil and City Clerk Shawn Campbell. The following department directors and staff members attended the meeting virtually: City Attorney Kendra Comeau, Director of P ublic Works I ngrid Gaub, Director of Community Development J eff Tate, Assistant Director of Engineering S ervices J acob S weeting, Senior Traffic Engineer J ames Webb, Development S ervices Manager J ason K rum, P lanning S ervices Manager J eff Dixon, Senior Transportation P lanner Cecile Malik, Capital and Construction E ngineering Manager Ryan Vondrak, Senior P roject E ngineer Matt L arson and A ssistant Director of I nnovation and Technology A shley Riggs. I I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS There were no announcements, reports or presentations. I V.A G E ND A MO D I F I C AT I O N The Mayor will provide an update on House Bill (HB ) 1590 under New B usiness. Page 1 of 4Page 7 of 61 V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N A .City Council & Hearing E xaminer J oint Meeting (Tate)(20 Minutes) I ntroduction of the Hearing Examiner, review of the Hearing Examiner ’s Report and Hearing Examiner Rules of Procedure for future adoption by Resolution No. 5555 Manager Dixon provided Council with a presentation on the Hearing E xaminer's role, legal basis for the operation of the Hearing Examiner and discussed the proposed Hearing Examiner Rules of Procedure. Council discussed the make-up of the proposed rules, why the City is bringing this forward at this time and staffing for the Hearing E xaminer. Hearing Examiner P hil Olbrechts provided Council with an update on the role of the Hearing Examiner and reviewed the 2020 Hearing E xaminer A nnual Report. V I .P UB L I C W O R K S A ND C O MMUNI T Y D E V E L O P ME NT D I S C US S I O N I T E MS A .B uilding Code Overview (Tate)(30 Minutes) S taff to present an overview of the origin of the I nternational, S tate, and L ocal Building Codes and associated amendments in preparation for a future discussion of proposed amendments to coincide with the Triennial Code update Councilmember B rown chaired this portion of the meeting. Manager Krum presented Council with the B uilding Code Overview. He provided the history of the building code, the schedule for adoption of the B uilding Code update, the background and qualifications for the B uilding Team, the permit process and building code violations. Council discussed energy codes, energy conservation and updates and renewal of Certificates of Occupancy. B .Capital P rojects S tatus Report and F eature P roject (Gaub)(10 Minutes) Manager Vondrak and E ngineer L arson provided Council with the Capital P roject S tatus report. T hey shared there are 36 active capital projects, 15 projects bid in 2020 to date and the next set of projects to be advertised for bid. They reviewed the feature Capital P rojects, the Auburn Way North and 1st Street NE Signal Replacement P roject. T hey also reviewed the updates to safety, traffic calming, curb extensions and the project budget. Council discussed signal box placement and the source of the signal poles. Page 2 of 4Page 8 of 61 C.Ordinance No. 6792 (Gaub)(20 Minutes) A n Ordinance amending Chapter 19.04 Transportation I mpact F ees of the Auburn City Code P lanner Malik and E ngineer Webb provided Council with the proposed changes to the Traffic Code and the proposed Traffic I mpact Fees. T hey reviewed how the fees are determined and explained how and when the City will began collecting the new fees. Council discussed the comparison with neighboring jurisdictions and the timing of revising the fees. D.Ordinance No. 6795 (Gaub)(10 Minutes) A n Ordinance amending Chapter 12.60 of the Auburn City Code relating to Right-of- Way Permits A ssistant Director S weeting provided Council with an update of the Right- of-Way Use P ermit Section of the Auburn City Code. He reviewed the four types of Right-of-Way Use P ermits, Type A Street B anner P ermits, Type B Short-Term P ermits, Type C L ong-Term Permits and Type D Hauling P ermits. He also reviewed the proposed changes for the L ong-Term P ermits, application and permit fees and the timeframe for the proposed changes. Council discussed the amount of time each permit could be granted for, number of businesses with Right-of-Way Permits and who is responsible for the structural integrity of awnings in public right-of-ways. E .Resolution No. 5554 (Gaub)(10 Minutes) A Resolution authorizing the Mayor to execute a Memorandum of Understanding with the Muckleshoot I ndian Tribe to establish a partnership for implementing non-motorized improvements on and adjacent to S tate Route 164 A ssistant Director S weeting provided Council with the proposed Memorandum of Understanding to pursue a partnership with the Muckleshoot I ndian Tribe for a non-motorized improvement project on and adjacent to State Route 164. V I I .O T HE R D I S C US S I O N I T E MS There were no other discussion items. V I I I .NE W B US I NE S S Mayor Backus provided Council with an update on House Bill 1590 regarding affordable housing and the Health T hrough Housing program. Council discussed the Affordable Housing Committee, the S ound Cities A ssociation and the importance of helping the homeless. Page 3 of 4Page 9 of 61 I X.A D J O UR NME NT There being no further business to come before the Council, the meeting was adjourned at 7:54 p.m. A P P R O V E D this 16th day of November, 2020. _______________________________ ______________________ C L A UD E D A C O R S I , D E P UT Y MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 4Page 10 of 61 City Council Study Session Muni Serv ices S FA October 26, 2020 - 5:30 P M Virtual A GE NDA Watch the meeting v ideo Meeting videos are not available until 72 hours after the meeting has concluded. I .C A L L TO O R D E R Deputy Mayor DaCorsi called the meeting to order at 5:30 p.m. I I .Virtual Participation L ink A .Virtual Participation L ink The City Council Meeting was held virtually. B .Roll Call Councilmembers virtually present: Deputy Mayor Claude DaCorsi, B ob B aggett, L arry Brown, J ames J eyaraj, Robyn Mulenga, Chris S tearns and Yolanda Trout-Manuel. Mayor Nancy Backus and the following department directors and staff members were present: I nnovation and Technical Support S pecialist Danika Olson, Director of I nnovation and Technology David Travis, Chief of P olice Dan O’Neil and City Clerk Shawn Campbell. The following department directors and staff members attended the meeting virtually: S enior City Staff A ttorney Harry B oesche, Director of Community Development J eff Tate, Director of Public Works I ngrid Gaub, Director of F inance J amie T homas, Director of P arks, A rts, and Recreation Daryl F aber, Special E vents and Farmers Market Specialist A manda Valdez, A rts and E vents Manager J ulie K rueger, Assistant Director of Engineering S ervices J acob S weeting, Senior Transportation P lanner Cecile Malik, Utility Billing and Solid Waste S ervices S upervisor J oan Nelson, A ssistant Police Chief Mark Caillier, P atrol Commander Cristian A dams, and A ssistant Director of I nnovation and Technology A shley Riggs. I I I .A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS There were no announcements, reports or presentations. Page 1 of 4Page 11 of 61 I V.A G E ND A MO D I F I C AT I O N There were no modifications to the agenda. V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N A .Resolution No. 5549 (Comeau)(15 Minutes) A Resolution amending the City of A uburn Fee S chedule to adjust for 2021 fees Director Tate, Director Gaub and A ttorney B oesche reviewed the proposed fee changes to the City's 2021 Fee S chedule. Council discussed the direction of Cost Recovery, E nvironmental I mpact S tatement costs, Fire I mpact F ees, Animal L icensing F ees, Development Fees and P olice body camera footage redactions. B .Resolution No. 5556 (Thomas)(20 Minutes) A Resolution authorizing the Mayor to execute an agreement between the City of A uburn and Waste Management of Washington for comprehensive garbage, recyclables and compostables collection services Manager Nelson provided Council with the S olid Waste Collection contract with Waste Management. She reviewed the changes and updates to the 2021-2031 contract, service highlights and contract rates. Council discussed the size and price of the carts and recycling contamination. C.Recap of 2021-2022 Budget and Major Revenues (Thomas)(30 Minutes) Director T homas provided Council with a recap of the P reliminary 2021- 2022 Biennial Budget and 2021 Property Tax L evy. Council discussed the number of businesses that would be subject to the proposed Business and Occupation Tax and the decrease in Sales Tax revenue due to C O V I D-19. Deputy Mayor DaCorsi called for a 5 minute recess at 7:00 p.m. The meeting reconvened at 7:05 p.m. V I .MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS A .A uburn Farmers Market 2020 Year End Update (Faber)(15 Minutes) Councilmember S tearns presided over this section of the meeting. S pecialist Valdez provided Council with the 2020 F armers Market Year E nd Update and reviewed how the market was modified due to C O V I D-19. Council praised staff for their work on making the market happen during the C O V I D-19 P andemic. They also discussed how vendors were selected. Page 2 of 4Page 12 of 61 B .Traffic Photo Enforcement (O'Neil, Gaub)(20 Minutes) S enior Planner Malik provided Council with a brief history of photo enforcement in A uburn and discussed neighboring jurisdiction's school zone traffic photo enforcement programs, the key issues with speeding in school zones, the benefits of photo enforcement and next steps. Council discussed the previous red light camera program, the importance of ensuring safety within school zones and their concerns with implementing a new program. C.P olice A ccountability Update (O'Neil)(30 Minutes) A ssistant Chief Caillier provided Council with the Police Accountability update. He reviewed the I nvestigative F ocused Model, the Review Focused Model and the Auditor/Monitor Model. He also discussed the current oversight requirements, the City's accountability and oversight program, the City's policies, proposed changes to policies, the City's accreditation, Washington Cities I nsurance A uthority (W C I A) Risk Management, Human Resources oversight responsibilities and Mayor and Council roles. Commander A dams and P astor L ambert discussed how the Police A dvisory Committee was created, the role of the Committee and the make- up of the Committee. A ssistant Chief Caillier also reviewed the roles of the Valley I ndependent I nvestigation Team and the Use of Force Committee. Council discussed the application and member selection process for the P olice A dvisory Committee. D.Resolution No. 5557 (O'Neil)(5 Minutes) A Resolution authorizing the Mayor to execute an agreement with the City of A uburn and E &K Farms, L L C for Grazing Animal S heltering Services that cannot be held at the City's primary contract shelter A ssistant Chief Caillier provided Council a brief description of the proposed agreement for Grazing Animal S heltering Services with E &K Farms, L L C. V I I .O T HE R D I S C US S I O N I T E MS There were no other discussion items. V I I I .NE W B US I NE S S There was no new business. Page 3 of 4Page 13 of 61 I X.A D J O UR NME NT There being no further business to come before the Council, the meeting was adjourned at 9:06 p.m. A P P R O V E D this 16th day of November, 2020. _______________________________ ______________________ C L A UD E D A C O R S I , D E P UT Y MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 4Page 14 of 61 City Council Study Session Community Wellness Special F ocus Area Nov ember 9, 2020 - 5:30 P M Virtual MINUT E S Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C A L L TO O R D E R Deputy Mayor DaCorsi called the meeting to order at 5:30 p.m. I I .Virtual Participation L ink A .Virtual Participation L ink The City Council Meeting was held virtually. B .Roll Call Councilmembers virtually present: Deputy Mayor Claude DaCorsi, B ob B aggett, J ames J eyaraj, Robyn Mulenga, Chris S tearns and Yolanda Trout-Manuel. Councilmember L arry B rown was excused. Mayor Nancy Backus and the following department directors and staff members were present: I nnovation and Technical Support S pecialist Danika Olson, Chief of Police Dan O’Neil and City Clerk S hawn Campbell. The following department directors and staff members attended the meeting virtually: Assistant City Attorney Harry Boesche, Director of Finance J amie Thomas, Director of A dministration Dana Hinman, Director of P ublic Works I ngrid Gaub, Director of Community Development J eff Tate, Community S ervices Manager J oy Scott, Human Services Program Coordinator Kyla Wright, Director of Human Resources Candis Martinson, Director of Parks, Arts and Recreation Daryl Faber and Assistant Director of I nnovation and Technology A shley Riggs. I I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS There were no announcements, reports or presentations. I V.A G E ND A MO D I F I C AT I O N There were no modifications to the agenda. Page 1 of 3Page 15 of 61 V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N A .Ordinance No. 6793 (T homas)(5 Minutes) A n Ordinance establishing the levy for regular property taxes by the City of Auburn for collection in 2021 for general City operational purposes in the amount of $23,346,072 Director T homas reviewed Ordinances No. 6793, Ordinance No. 6794, Ordinance No. 6796, Ordinance No. 6800 and Ordinance No. 6801 in one presentation. S he reviewed the revenue and expenditures for each budget for both 2021 and 2022. She reviewed the proposed property tax levy and the substantial need for additional property tax beyond inflation and the increase in the tax rate for the utility tax rate. Council discussed the K ing County assessed valuations for property tax. B .Ordinance No. 6794 (T homas)(5 Minutes) A n Ordinance adopting the 2021-2022 B iennial Operating Budget S ee Ordinance No. 6793 for discussion. C.Ordinance No. 6796 (T homas)(5 Minutes) A n Ordinance adopting the 2021-2022 B iennial Capital B udget S ee Ordinance No. 6793 for discussion. D.Ordinance No. 6800 (T homas)(5 Minutes) A n Ordinance establishing a substantial need for an increase above the rate of inflation to the levy for regular property taxes by the City of Auburn for collection in 2021 for general City operational purposes S ee Ordinance No. 6793 for discussion. E .Ordinance No. 6801 (T homas)(5 Minutes) A n Ordinance increasing the rate of tax on Water, S torm Drainage, S ewer and Garbage/S olid Waste Utilities in the City, amending Sections 3.40.010 and 3.41.010 and repealing Sections 3.40.020, 3.41.015, and 3.41.020 of the A uburn City Code S ee Ordinance No. 6793 for discussion. F.L egislative Update (Hinman)(20 Minutes) Discussion on the 2021 City of A uburn Federal and State legislative priorities Director Hinman provided Council with the 2021 City of A uburn Federal and S tate legislative priorities. S he explained how the priorities are developed, who the representatives are for the City, the next session, the Washington State and F ederal C O V I D funding priorities, and State and Federal L egislative priorities. Council discussed photo enforcement, affordable housing, public safety, homelessness, firearms confiscation, W I R A-9 support resolution, wildfire protection funds, clean energy buildings, adding public health to the S tate Page 2 of 3Page 16 of 61 and Federal Priorities and gambling addiction. V I .C O MMUNI T Y W E L L NE S S D I S C US S I O N I T E MS A .Human Services F unding Overview - 2021/2022 Grant Funding (Tate)(45 Minutes) Overview of the 2021/2022 Human S ervices Grant Funding Application and Review P rocess Councilmember Trout-Manuel Chaired this section of the meeting. Manager Scott provided Council with the 2021/2022 Human S ervices Funding Update. S he explained this funding is only from the General F und Human Service dollars, the timeline and next steps for the funding, how funding is allocated, how the priority areas were established, funding eligibility, types of applications submitted, the review of the applications and 2021/2022 P lanned Expenditures. Council discussed the target population by program and funding increases. Council thanked the Human S ervices Committee and Staff for their dedication to this process. V I I .O T HE R D I S C US S I O N I T E MS There were no other discussion items. V I I I .NE W B US I NE S S There was no new business. I X.A D J O UR NME NT There being no further business to come before the Council, the meeting was adjourned at 7:15 p.m. A P P R O V E D this 16th day of November, 2020. _______________________________ ______________________ C L A UD E D A C O R S I , D E P UT Y MAYO R Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 3 of 3Page 17 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the October 24, 2020 Special City Council Meeting Date: November 5, 2020 Department: City Council Attachments: 10-24-2020 Minutes Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:November 16, 2020 Item Number:CA.B Page 18 of 61 Special City Council Meeting October 24, 2020 - 9:00 A M Virtual MINUT E S I .C AL L T O O RD E R Deputy Mayor DaCorsi called the meeting to order at 9:01 a.m. A .Virtual Participation Link 1.Virtual P articipation L ink T he City Council Meeting was held virtually. B .Roll Call Councilmembers virtually present: Deputy Mayor Claude DaCorsi, B ob B aggett, L arry Brown, Robyn Mulenga, Chris S tearns and Yolanda Trout- Manuel. Councilmember J ames J eyaraj arrived at 10:40 a.m. The following staff member was present: Diversity, E quity & I nclusion P rogram Manager B renda Goodson-Moore. Mayor Nancy Backus was not in attendance. I I .D IS C US S I O N IT E M S A .I nclusive Auburn I nitiative Training for City Council I nclusive Auburn I nitiative Training B ernardo Ruiz, Racing to E quity Consulting Group Deputy Mayor DaCorsi introduced and welcomed Bernardo Ruiz and Caitlin Hoover from Racing to E quity Consulting Group, who facilitated session three part one of the I nclusive Auburn training. Council discussed racial equity, implicit bias, institutional and structural racism. I I I .AD J O URNM E NT There being no further business to come before the Council, the meeting was adjourned at 1:10 p.m. A P P R O V E D this 16th day of November, 2020. _______________________________ ____________________________ C L A UD E D A C O R S I , D E P UT Y MAYO R Shawn Campbell, City Clerk Page 1 of 2Page 19 of 61 Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 2Page 20 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the November 2, 2020 Regular Council Meeting Date: November 5, 2020 Department: City Council Attachments: 11-02-2020 Minutes Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:November 16, 2020 Item Number:CA.C Page 21 of 61 City Council Meeting Nov ember 2, 2020 - 7:00 P M Virtual MINUT E S Watch the meeting L IV E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C AL L T O O RD E R I I .V IRT UAL PART IC I PAT I O N L I NK 1.Virtual Participation L ink T he C ity C ouncil Meeting was held virtually. A.P ledge of Allegiance D eputy Mayor Claude DaCorsi called the meeting to order at 7:00 p.m. and led those in attendance in the P ledge of A llegiance. B.Roll Call C ouncilmembers virtually present: Deputy Mayor C laude DaC orsi, Bob B aggett, L arry B rown, J ames J eyaraj, R obyn Mulenga, C hris Stearns and Yolanda Trout-Manuel. The f ollowing department directors and staff members were present: I nnovation and Technical S upport S pecialist Danika Olson, C hief of P olice D an O’Neil and D eputy City Clerk Teresa Mattingly. Mayor Nancy Backus was not in attendance. The f ollowing department directors and staff members attended the meeting virtually: C ity A ttorney K endra Comeau, D irector of F inance J amie Thomas, D irector of P ublic Works I ngrid Gaub, Director of Human R esources and Risk Management C andis Martinson and A ssistant Director of I nnovation and Technology A shley R iggs. I I I .ANNO UNC E M E NT S, P RO C L AM AT IO NS , AND P RE S E NTAT IO NS There were no announcements, proclamations or presentations. I V.AG E ND A M O D I F IC AT I O NS There were no modifications to the agenda. V.NE W B US INE S S There was no new business. Page 1 of 5Page 22 of 61 V I .C I T I ZE N INP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E A.P ublic Hearings 1.2021-2022 Preliminary B iennial Budget P ublic Hearing P ublic Hearing #1 - 2021-2022 Biennial Budget P ublic Hearing #2 - 2021 P roperty Tax L evy Deputy Mayor D aCorsi opened P ublic Hearing #1 - 2021-2022 B iennial B udget at 7:02 p.m. T here was one public comment received. B ob Z immerman, 33029 46th Place South, A uburn Mr. Z immerman stated there are several critical issues that need to be included in the City of Auburn's budget process. Evaluating the effectiveness of current expenditures is critical. Deputy Mayor D aCorsi closed the public hearing at 7:03 p.m. Deputy Mayor D aCorsi opened P ublic Hearing #2 - 2021 Property Tax L evy at.7:04 p.m. There were no public comments received, he closed the hearing. B.Audience P articipation Thi s i s the place on the agenda where the public is invited to speak to the City Counci l on any issue. 1.Virtual Participation B ob Z immerman, 33029 46th P lace S outh, Auburn Mr. Z immerman expressed the importance of scientif ic facts as it relates to health and saf ety. C .C orrespondence There was no correspondence f or Council to review. V I I .C O UNC IL AD HO C C O M M IT T E E RE P O RT S C ouncil Ad Hoc C ommittee Chairs may report on the status of their ad hoc Council C ommittees' progress on assigned tasks and may give their recommendation to the C ity Council, if any. 1.F inance A d Hoc Committee (Chair B aggett) C ouncilmember Baggett, C hair of the F inance ad hoc committee, reported he and Councilmember Stearns have reviewed the claims and payroll vouchers described on the C onsent Agenda this evening and recommended their approval. Page 2 of 5Page 23 of 61 V I I I .C O NS E NT AG E ND A All matters l isted on the Consent Agenda are considered by the City Council to be routine and wi ll be enacted by one moti on in the form listed. A.Minutes of the October 19, 2020 Regular Council Meeting B.C laim Vouchers (T homas) C laim voucher list dated November 2, 2020 which includes voucher numbers 461188 through 461332 in the amount of $1,368,526.76 and seven wire transfers in the amount of $772,602.27 C .P ayroll Vouchers (Thomas) P ayroll check numbers 538992 through 538995 in the amount of $539,930.58, and electronic deposit transmissions in the amount of $1,949,399.38, for a grand total of $2,489,329.96 for the period covering October 15 2020 to O ctober 28, 2020 C ouncilmember Trout-Manuel moved and C ouncilmember B aggett seconded to approve the consent agenda. MO T I O N C A R R I E D UNA NI MO US LY. 7-0 I X.UNF I NI S HE D B US I NE S S There was no unfinished business. X .RE S O L UT IO NS A.R esolution No. 5549 (C omeau) A R esolution amending the C ity of A uburn F ee S chedule to adjust for 2021 f ees C ouncilmember J eyaraj moved and C ouncilmember Trout-Manuel seconded to adopt R esolution No. 5549. MO T I O N C A R R I E D UNA NI MO US LY. 7-0 B.R esolution No. 5556 (T homas) A R esolution authorizing the Mayor to execute an agreement between the City of A uburn and Waste Management of Washington f or comprehensive garbage, recyclables and compostables collection services C ouncilmember J eyaraj moved and C ouncilmember Baggett seconded to adopt Resolution No. 5556. MO T I O N C A R R I E D UNA NI MO US LY. 7-0 Page 3 of 5Page 24 of 61 C .R esolution No. 5557 (O'Neil) A R esolution authorizing the Mayor to execute an agreement with the City of Auburn and E &K F arms, L L C f or Grazing Animal S heltering Services that cannot be held at the City's primary contract shelter C ouncilmember Stearns moved and Councilmember B rown seconded to adopt Resolution No. 5557. MO T I O N C A R R I E D UNA NI MO US LY. 7-0 X I .M AY O R AND C O UNC I L M E M B E R RE P O RT S At this ti me the Mayor and City Council may report on significant i tems associated with their appoi nted positions on federal, state, regional and local organi zations. A.Fr om the Council D eputy Mayor DaC orsi reported he attended the P uget S ound Regional C ouncil G eneral A ssembly, S ound Cities Association Caucus to the A ffordable Housing C ommittee Meeting, A ssociation of Washington Cities Federal L egislative P riorities C ommittee Meeting and the S ound Cities A ssociation Partner Forum Meeting. C ouncilmember Trout-Manuel reported she attended the G ood E ggs B reakfast Meeting, A ssociation of Washington Cities E quity Work Group Meeting and the Wellness Committee Meeting. C ouncilmember Stearns reported he attended multiple A ssociation of Washington Cities workshops, the I naugural I ndigenous Municipal Officials Meeting, Puget Sound Regional Council Meeting and the S ound C ities A ssociation Meeting. He also encouraged everyone to celebrate Native A merican History Month. C ouncilmember J eyaraj encouraged everyone to vote. He also reminded everyone to wear their masks and wash their hands. C ouncilmember Brown wished everyone a good election day. C ouncilmember Baggett reported he attended the King County R egional Transit C ommittee Caucus and General meetings and testified at the King C ounty B udget Hearing for R apidRide. D eputy Mayor DaC orsi also reminded Council that the National L eague of C ities C ommittee will be accepting applications f or committee members until D ecember 5th. B.Fr om the M ayor There was no report f rom the Mayor. Page 4 of 5Page 25 of 61 X I I .AD J O URNM E NT There being no further business to come bef ore the Council, the meeting was adjourned at 7:33 p.m. A P P R O V E D this 16th day of November, 2020. _______________________________ __________________________ C L A UD E D A C O R S I , D E P UT Y MAYO R Teresa Mattingly, D eputy C lerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew at the City Clerk's Office. Page 5 of 5Page 26 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Claim Vouchers (Thomas) Date: November 5, 2020 Department: Finance Attachments: No Attachments Av ailable Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Approve Claim Vouchers. Background Summary: Claim voucher list dated November 16, 2020 which includes voucher numbers 461333 through 461530 in the amount of $5,701,692.25 and four wire transfers in the amount of $523,327.96. Rev iewed by Council Committees: Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:CA.D Page 27 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouchers (Thomas) Date: November 5, 2020 Department: Finance Attachments: No Attachments Av ailable Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Approve Payroll Vouchers. Background Summary: Payroll check numbers 538996 through 539001 in the amount of $75,221.94, and electronic deposit transmissions in the amount of $2,161,406.23, for a grand total of $2,236,628.17 for the period covering October 29, 2020 to November 10, 2020. Rev iewed by Council Committees: Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:CA.E Page 28 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Call for a Public Hearing for the 2021 Community Development Block Grant Annual Action Plan Date: November 9, 2020 Department: Community Development Attachments: No Attachments Av ailable Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: City Council to provide permission to call for a Public Hearing for the City of Auburns Community Development Block Grant 2021 Annual Action Plan. Background Summary: The City of Auburn’s Community Development Block Grant (CDBG) Citizen Participation Plan requires Public Hearings to be held at two key stages of the Annual Action Planning process – prior to development to gain input on what should be included, and after the Action Plan has been drafted. The City of Auburn Human Services Committee held an initial Public Hearing during their October 26, 2020 meeting. Staff requests that the City Council provide permission to call for a Public Hearing for the proposed 2021 CDBG Annual Action Plan to be held on December 7, 2019 at 7:00pm. The proposed 2021 Annual Action Plan is a requirement for the Department of Housing and Urban Development's CDBG Program. The Action Plan describes housing and community development needs as well as proposed activities to address those needs. The Action Plan will reflect all public comments received. The Action Plan brings together the planning and funding recommendations for human services, neighborhood revitalization and capital improvements funded by the Community Development Block Grant program. The draft plan is posted on the City’s Community Services Division webpage, and written copies are available upon request. Rev iewed by Council Committees: Councilmember:Staff:Tate Meeting Date:November 16, 2020 Item Number:CA.F Page 29 of 61 Page 30 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6793 (Thomas) Date: November 10, 2020 Department: Finance Attachments: Ordinance No. 6793 Budget Impact: Administrativ e Recommendation: City Council to adopt Ordinance No. 6793 Background Summary: Attached is proposed Ordinance No. 6793, which establishes the 2021 Property Tax Levy based on preliminary valuation data from King County. It represents an increase over the 2020 levy of $223,529, plus increases due to new construction and refund levy. King County will not finalize the City’s assessed valuation, new construction, and refund levies until December. Therefore, this levy is based upon preliminary information as it is scheduled for Council adoption on November 16, 2020. The following is a summary of the 2021 levy calculation: As of this date, the preliminary assessed valuation from King County (including new construction) totals $13.17 billion for the City of Auburn. This is a 6.6% increase over 2020 assessed valuations. The 2021 Property Tax Levy will be distributed into the General Fund to support general government operations. Rev iewed by Council Committees: Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:ORD.A Page 31 of 61 Ordinance No. 6793 November 4, 2020 Page 1 of 3 ORDINANCE NO. 6793 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ESTABLISHING THE LEVY FOR REGULAR PROPERTY TAXES BY THE CITY OF AUBURN FOR COLLECTION IN 2021 FOR GENERAL CITY OPERATIONAL PURPOSES IN THE AMOUNT OF $23,346,072 WHEREAS, the City Council of the City of Auburn has met and considered its budget for the calendar year 2021; and WHEREAS, pursuant to RCW 84.55.120 the City Council held public hearings on November 2, 2020 and November 16, 2020, after proper notice was given, to consider the City of Auburn's 2021-2022 biennial budget and the regular property tax levy to support it; and WHEREAS, the City Council of the City of Auburn, after public hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City of Auburn requires property tax revenue and any increase of new construction and improvements to property, any increase in the value of state-assessed property, annexations, and any refund levies in order to discharge the expected expenses and obligations of the City and in its best interest; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Page 32 of 61 Ordinance No. 6793 November 4, 2020 Page 2 of 3 Section 1. Regular property taxes for collection in the City of Auburn for the year 2021 are authorized in the amount of $23,346,072. Not including the addition of new construction and improvements to property, any increases related to the value of state assessed property, and any refund levies available, the regular property tax levy for 2021 collection represents an increase from regular property taxes levied for collection in 2020 of $223,529 which is a 1.0% increase in revenue from the previous year. Section 2. Implementation. The Mayor is hereby authorized to implement those administrative procedures necessary to carry out the directions of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application of it to any person or circumstance will not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Page 33 of 61 Ordinance No. 6793 November 4, 2020 Page 3 of 3 Section 4. Effective date. This Ordinance will take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ NANCY BACKUS, MAYOR ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Published: ____________________ Page 34 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6794 (Thomas) Date: November 10, 2020 Department: Finance Attachments: Ordinance No. 6794 Budget Impact: Administrativ e Recommendation: City Council to adopt Ordinance No. 6794 Background Summary: Budget Process: In May, the City began the process of developing the budget for the 2021- 2022 biennium. This included budget workshops as follows: - July 27: Fund and budget process overview (workshop #1) - September 10: General Fund Departments (workshop #2) - September 15: General Fund Departments (continued) and Proprietary, Capital and Special Revenue Funds (workshop #3) - September 16: Proprietary, Capital and Special Revenue Funds (continued) (workshop #4) During these presentations and workshops, Council provided input and policy guidance to staff. 2021-2022 Preliminary Budget: A copy of the 2021-2022 Preliminary Budget was filed with the City Clerk, distributed to Council, and made available to the public on October 26, 2020. Capital Budget: Council will adopt the City’s 2021-2022 biennial capital budget separately, with the approval of Ordinance No. 6796. Ordinance No. 6794: Council’s approval of Ordinance No. 6794 will establish the City’s 2021- 2022 biennial operating budget. As the operating budget has been reviewed by Council during the budget workshops, adoption of Ordinance 6794 is scheduled as follows: - November 2: First public hearing - November 16: Second public hearing and council adoption Staff recommends Council approval of Ordinance No. 6794. Rev iewed by Council Committees: Page 35 of 61 Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:ORD.B Page 36 of 61 ------------------------- Ordinance No. 6794 November 4, 2020 Page 1 of 4 ORDINANCE NO. 6794 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ADOPTING THE 2021-2022 BIENNIAL OPERATING BUDGET FOR THE CITY OF AUBURN, WASHINGTON THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. As required by Chapter 35A.34 RCW, the Mayor of the City of Auburn has completed and placed on file with the City Clerk of the City of Auburn a preliminary biennial operating budget for 2021-2022. Notice was published, as required by law, stating that: a) the Mayor had completed and placed the preliminary budget on file; b) a copy would be provided at the office of the City Clerk to any taxpayer who requested a copy; c) the City Council of the City of Auburn met virtually on November 16, 2020 at 7:00 p.m. for the purpose of fixing the budget. Per the Governor's Emergency Proclamation 20-28, the City of Auburn is prohibited from holding an in-person meeting at this time. City of Auburn Resolution No. 5533, designates City of Auburn meeting locations for all Council, Board and Commission meetings as virtual. Any taxpayer seeking to submit written comments for or against any part of the budget had the opportunity to do so in advance of 5:00 p.m. on November 16, 2020; d) the Mayor provided a suitable number of copies of the detailed preliminary operating budget to meet the reasonable demands of taxpayers; e) The Mayor and the City Council met at the time and place designated in the notice and all taxpayers of the City were given full opportunity to be heard for or against the budget; f) the City Council has conducted public hearings on November 2, 2020 and November 16, 2020 to consider this preliminary operating budget; g) at the meeting held by the City Council on November 16, 2020 the City Council considered Page 37 of 61 ------------------------- Ordinance No. 6794 November 4, 2020 Page 2 of 4 modifications of the proposed operating budget and approved the 2021-2022 biennial budget for the City of Auburn as adopted by this Ordinance as shown on Schedule A. Section 2. Implementation. The Mayor is authorized to implement those administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ NANCY BACKUS, MAYOR ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Published: ____________________ Page 38 of 61 ------------------------- Ordinance No. 6794 November 4, 2020 Page 3 of 4 Schedule A Beginning Fund Balance 2021 Resources 2021 Expenditures Ending Fund Balance $19,948,152 $72,870,710 $82,294,077 $10,524,785 Hotel/Motel Tax 225,286 139,100 177,110 187,276 Drug Forfeiture 957,967 147,600 492,994 612,573 Housing & Community Development 42,904 600,000 600,000 42,904 Business Improvement Area 96,325 55,700 90,000 62,025 Cumulative Reserve 6,383,315 101,000 - 6,484,315 City Hall Annex 2010 A&B Bond 4,489 1,645,300 1,645,300 4,489 Local Revitalization 2010 C&D Bond 33,593 574,070 573,800 33,863 LID #249 1,669 10 - 1,679 LID #350 403 960 - 1,363 Golf / Cemetery 2016 Refunding - 371,000 371,000 - SCORE 2009 A&B Bond - 1,366,100 1,366,100 - Water 17,088,517 19,149,300 25,067,833 11,169,984 Sewer 7,837,981 9,670,730 8,507,355 9,001,356 Sewer Metro 2,066,136 20,335,950 20,331,250 2,070,836 Storm Drainage 8,943,194 10,686,150 9,366,223 10,263,121 Solid Waste 5,753,618 16,775,500 16,950,830 5,578,288 Airport 810,777 5,285,700 4,487,696 1,608,781 Cemetery 505,802 1,203,600 1,344,820 364,582 Insurance 1,741,353 12,800 182,900 1,571,253 Workers' Compensation 2,382,027 1,139,400 876,800 2,644,627 Facilities 986,936 3,713,100 4,076,191 623,845 Innovation and Technology (includes Multimedia)2,597,407 6,724,750 7,372,520 1,949,637 Equipment Rental 2,384,056 2,306,800 3,138,077 1,552,779 Fire Pension 2,033,441 103,500 210,204 1,926,737 SKHHP (South King Housing & Homelessness Partners)241,645 253,100 307,860 186,885 PERMANENT FUNDSCemetery Endowment Care 1,983,146 63,620 - 2,046,766 $85,050,139 $175,295,550 $189,830,940 $70,514,749SPECIAL REVENUE FUNDSTOTAL OPERATING BUDGET $260,345,689 $260,345,689FIDUCIARY FUNDSENTERPRISE FUNDSINTERNAL SERVICE FUNDSTOTAL OPERATING BUDGETDEBT SERVICE2021 OPERATING FUNDS BUDGET SUMMARY Fund GENERAL FUND Page 39 of 61 ------------------------- Ordinance No. 6794 November 4, 2020 Page 4 of 4 Schedule A Beginning Fund Balance 2022 Resources 2022 Expenditures Ending Fund Balance $10,524,785 $81,938,250 $85,605,016 $6,858,019 Hotel/Motel Tax 187,276 168,900 177,110 179,066 Drug Forfeiture 612,573 148,000 356,531 404,042 Housing & Community Development 42,904 600,000 600,000 42,904 Business Improvement Area 62,025 55,400 90,000 27,425 Cumulative Reserve 6,484,315 80,000 1,950,000 4,614,315 City Hall Annex 2010 A&B Bond 4,489 1,637,300 1,637,300 4,489 Local Revitalization 2010 C&D Bond 33,863 567,370 567,100 34,133 LID #249 1,679 10 - 1,689 LID #350 1,363 10 - 1,373 Golf / Cemetery 2016 Refunding - 371,300 371,300 - SCORE 2009 A&B Bond - 1,366,700 1,366,700 - Water 11,169,984 19,298,050 23,266,154 7,201,880 Sewer 9,001,356 9,992,880 8,321,966 10,672,270 Sewer Metro 2,070,836 21,012,700 21,008,800 2,074,736 Storm Drainage 10,263,121 10,951,870 9,283,281 11,931,710 Solid Waste 5,578,288 18,629,600 18,719,680 5,488,208 Airport 1,608,781 1,507,100 2,878,847 237,034 Cemetery 364,582 1,280,400 1,386,048 258,934 Insurance 1,571,253 12,000 183,200 1,400,053 Workers' Compensation 2,644,627 1,144,900 884,000 2,905,527 Facilities 623,845 3,694,500 3,724,226 594,119 Innovation and Technology (includes Multimedia)1,949,637 6,903,800 7,014,444 1,838,993 Equipment Rental 1,552,779 2,301,100 3,079,708 774,171 Fire Pension 1,926,737 103,600 211,204 1,819,133 SKHHP (South King Housing & Homelessness Partners)186,885 252,300 315,450 123,735 PERMANENT FUNDSCemetery Endowment Care 2,046,766 64,130 - 2,110,896 $70,514,749 $184,082,170 $192,998,065 $61,598,854 TOTAL OPERATING BUDGET $254,596,919 $254,596,919ENTERPRISE FUNDSINTERNAL SERVICE FUNDSTOTAL OPERATING BUDGETFIDUCIARY FUNDSSPECIAL REVENUE FUNDSDEBT SERVICE2022 OPERATING FUNDS BUDGET SUMMARY Fund GENERAL FUND Page 40 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6796 (Thomas) Date: November 10, 2020 Department: Finance Attachments: Ordinance No. 6796 Budget Impact: Administrativ e Recommendation: City Council to adopt Ordinance No. 6796 Background Summary: Budget Process: In May, the City began the process of developing the budget for the 2021- 2022 biennium. This included budget workshops as follows: - July 27: Fund and budget process overview (workshop #1) - September 10: General Fund Departments (workshop #2) - September 15: General Fund Departments (continued) and Proprietary, Capital and Special Revenue Funds (workshop #3) - September 16: Proprietary, Capital and Special Revenue Funds (continued) (workshop #4) During these presentations and workshops, Council provided input and policy guidance to staff. 2021-2022 Preliminary Budget: A copy of the 2021-2022 Preliminary Budget was filed with the City Clerk, distributed to Council, and made available to the public on October 26, 2020. OperatingBudget: Council will adopt the City’s 2021-2022 biennial operating budget separately, with the approval of Ordinance No. 6794. Ordinance No. 6796: Council’s approval of Ordinance No. 6796 will establish the City’s 2021- 2022 biennial capital budget. As the capital budget has been reviewed by Council during the budget workshops, adoption of Ordinance 6796 is scheduled as follows: - November 2: First public hearing - November 16: Second public hearing and council adoption Staff recommends Council approval of Ordinance No. 6796. Rev iewed by Council Committees: Page 41 of 61 Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:ORD.C Page 42 of 61 ------------------------- Ordinance No. 6796 November 4, 2020 Page 1 of 5 ORDINANCE NO. 6796 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ADOPTING THE 2021-2022 BIENNIAL CAPITAL BUDGET FOR THE CITY OF AUBURN, WASHINGTON WHEREAS, in Ordinance No. 6682, the City Council created Chapter 3.06 of the Auburn City Code to repurpose special capital funds and establish a multi-year capital budgeting process. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. As required by Chapter 35A.34 RCW, the Mayor of the City of Auburn has completed and placed on file with the City Clerk of the City of Auburn a preliminary biennial capital budget for 2021-2022. Notice was published, as required by law, stating that: a) the Mayor had completed and placed the preliminary budget on file; b) a copy would be provided at the office of the City Clerk to any taxpayer who requested a copy; c) the City Council of the City of Auburn met virtually on November 16, 2020 at 7:00 p.m. for the purpose of fixing the budget. Per the Governor's Emergency Proclamation 20-28, the City of Auburn is prohibited from holding an in-person meeting at this time. City of Auburn Resolution No. 5533, designates City of Auburn meeting locations for all Council, Board and Commission meetings as virtual. Any taxpayer seeking to submit written comments for or against any part of the budget had the opportunity to do so in advance of 5:00 p.m. on November 16, 2020; d) the Mayor provided a suitable number of copies of the detailed preliminary capital budget to meet the reasonable demands of taxpayers; e) The Mayor and the City Council met at the time and place designated in the notice Page 43 of 61 ------------------------- Ordinance No. 6796 November 4, 2020 Page 2 of 5 and all taxpayers of the City were given full opportunity to be heard for or against the budget; f) the City Council has conducted public hearings on November 2, 2020 and November 16, 2020 to consider this preliminary capital budget; g) at the meeting held by the City Council on the November 16, 2020 the City Council considered modifications of the proposed capital budget and approved the 2021-2022 biennial budget for the City of Auburn as adopted by this Ordinance as shown on Schedule A. Section 2. Implementation. The Mayor is authorized to implement those administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ NANCY BACKUS, MAYOR Page 44 of 61 ------------------------- Ordinance No. 6796 November 4, 2020 Page 3 of 5 ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Published: ____________________ Page 45 of 61 ------------------------- Ordinance No. 6796 November 4, 2020 Page 4 of 5 Schedule A Beginning Fund Balance 2021 Resources 2021 Expenditures Ending Fund Balance Arterial Street $1,015,159 $4,948,080 $5,535,930 $427,309 Local Street 1,321,778 2,360,600 2,363,950 1,318,428 Arterial Street Preservation 1,606,304 2,794,050 2,886,250 1,514,104 Recreational Trails 79,425 7,700 - 87,125 Mitigation Fees 12,420,562 1,217,560 4,265,480 9,372,642 Municipal Park Construction 819,996 3,095,800 2,883,800 1,031,996 Capital Improvements 7,705,844 4,264,180 7,932,720 4,037,304 Local Revitalization 244,000 1,000 245,000 - Water 888,139 11,614,710 10,670,410 1,832,439 Sewer 10,762,357 762,400 3,399,600 8,125,157 Storm Drainage 10,569,965 838,870 4,695,700 6,713,135 Airport 20,557 3,000,200 2,891,600 129,157 Cemetery 48,983 800 40,100 9,683 Innovation and Technology (includes Multimedia)545,314 579,700 489,200 635,814 Equipment Rental 4,104,409 3,046,920 3,248,600 3,902,729 $52,152,792 $38,532,570 $51,548,340 $39,137,022INTERNAL SERVICE FUNDSTOTAL CAPITAL BUDGET $90,685,362 $90,685,362ENTERPRISE FUNDSTOTAL CAPITAL BUDGETCAPITAL PROJECTS2021 CAPITAL FUNDS BUDGET SUMMARY Fund SPECIAL REVENUE FUNDSPage 46 of 61 ------------------------- Ordinance No. 6796 November 4, 2020 Page 5 of 5 Schedule A Beginning Fund Balance 2022 Resources 2022 Expenditures Ending Fund Balance Arterial Street $427,309 $5,778,300 $5,892,400 $313,209 Local Street 1,318,428 1,660,500 1,664,500 1,314,428 Arterial Street Preservation 1,514,104 2,058,800 2,135,000 1,437,904 Recreational Trails 87,125 7,700 - 94,825 Mitigation Fees 9,372,642 1,161,900 5,851,450 4,683,092 Municipal Park Construction 1,031,996 3,483,950 3,730,050 785,896 Capital Improvements 4,037,304 3,109,910 3,689,210 3,458,004 Local Revitalization - - - - Water 1,832,439 10,450,710 9,466,310 2,816,839 Sewer 8,125,157 755,600 3,815,900 5,064,857 Storm Drainage 6,713,135 562,800 4,651,800 2,624,135 Airport 129,157 1,847,420 1,780,440 196,137 Cemetery 9,683 1,000 100 10,583 Innovation and Technology (includes Multimedia)635,814 3,400 414,200 225,014 Equipment Rental 3,902,729 1,993,760 1,435,600 4,460,889 $39,137,022 $32,875,750 $44,526,960 $27,485,812 TOTAL CAPITAL BUDGET $72,012,772 $72,012,772ENTERPRISE FUNDSINTERNAL SERVICE FUNDSTOTAL CAPITAL BUDGETCAPITAL PROJECTS2022 CAPITAL FUNDS BUDGET SUMMARY Fund SPECIAL REVENUE FUNDSPage 47 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6800 (Thomas) Date: November 10, 2020 Department: Finance Attachments: Ordinance No. 6800 Budget Impact: Administrativ e Recommendation: City Council to adopt Ordinance No. 6800 Background Summary: Attached is proposed Ordinance No. 6800, establishing a substantial need to increase the 2021 Property Tax Levy above the rate of inflation (Implicit Price Deflator), which is currently .6%. The City can only increase its levy by inflation (.6%) or 1%, whichever is smaller, unless the Council has established a substantial need to levy the full 1% increase in years the rate of inflation is less than 1%. The substantial needs cited for this ordinance are increases in labor, services and supply contracts which exceed 1% in 2021. Both Ordinance No. 6793 (the regular Property Tax Levy) and Ordinance No. 6800 will be reviewed by Council on November 9 and on November 16 (final adoption). Both adopted ordinances will be filed and reported with King County by December 1, as required by the County. The total 2021 Property Tax Levy will be distributed to the General Fund to support general governmental operations. Rev iewed by Council Committees: Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:ORD.D Page 48 of 61 ---------------------------- Ordinance No. 6800 November 9, 2020 Page 1 of 2 ORDINANCE NO. 6800 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ESTABLISHING A SUBSTANTIAL NEED FOR AN INCREASE ABOVE THE RATE OF INFLATION TO THE LEVY FOR REGULAR PROPERTY TAXES BY THE CITY OF AUBURN FOR COLLECTION IN 2021 FOR GENERAL CITY OPERATIONAL PURPOSES WHEREAS, the City Council of the City of Auburn has met and considered its budget for the calendar year 2021; and WHEREAS, pursuant to RCW 84.55.120 the City Council held public hearings on November 2, 2020 and November 16, 2020, after proper notice was given, to consider the City of Auburn’s 2021 budget and the regular property tax levy to support it; and WHEREAS, the City Council of the City of Auburn, after public hearing, and after duly considering all relevant evidence and testimony presented, has determined that, due to increases in all labor contracts that exceed one percent in 2021 and increases in service and supply contracts that exceed one percent, the City of Auburn finds that there is a need to increase the regular property tax limit factor above the rate of inflation; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The regular property tax limit for the year 2021 shall be one percent (1%). Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Page 49 of 61 ---------------------------- Ordinance No. 6800 November 9, 2020 Page 2 of 2 Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application of it to any person or circumstance will not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ NANCY BACKUS, MAYOR ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Published: ____________________ Page 50 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6801 (Thomas) Date: November 10, 2020 Department: Finance Attachments: Ordinance No. 6801 Budget Impact: Administrativ e Recommendation: City Council to adopt Ordinance No. 6801 Background Summary: Proposed Ordinance No. 6801 increases the Utility Tax on water, sewer, storm drainage, and garbage/solid waste utilities from 7% to 10% effective January 1, 2021 and repeals portions of the related Auburn City Code that contain language that is redundant within the code and/or is no longer applicable to the City. Rev iewed by Council Committees: Councilmember:Staff:Thomas Meeting Date:November 16, 2020 Item Number:ORD.E Page 51 of 61 -------------------------------- Ordinance No. 6801 November 4, 2020 Page 1 of 4 Rev. 2019 ORDINANCE NO. 6801 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, INCREASING THE RATE OF TAX ON WATER, STORM DRAINAGE, SEWER AND GARBAGE/SOLID WASTE UTILITIES IN THE CITY, AMENDING SECTIONS 3.40.010 AND 3.41.010 AND REPEALING SECTIONS 3.40.020, 3.41.015, AND 3.41.020 OF THE AUBURN CITY CODE WHEREAS, Auburn City Code (ACC) sections 3.40.010, 3.40.020, 3.41.010 and 3.41.020 establish a tax to be collected from water, storm drainage, sewer and garbage/solid waste utilities in the City; WHEREAS, the City would like to increase its revenues as part of its long -term financial plan; WHEREAS, the City has reviewed its budget and its various utility tax funds and finds that it is appropriate to amend portions of Chapters 3.40 and 3.41 of the ACC to increase City utility tax rates to support the City’s financial needs and to ensure that the City’s revenue growth meets or exceeds its expenditures to preserve the sustainability of its general fund; WHEREAS, other portions of Chapters 3.40 and 3.41 of the ACC contain language that is redundant within the code and/or no longer applicable to the City such that it should be repealed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to City Code. Section 3.40.010 of the Auburn City Code is amended to read as follows: Page 52 of 61 -------------------------------- Ordinance No. 6801 November 4, 2020 Page 2 of 4 Rev. 2019 A. There is created a ten percent tax in the amount of seven percent, to be levied on and after January 1, 2021 July 1, 2008, against and upon the total annual revenues derived from: 1. The City’s of the water, storm drainage and sewer utility funds; and 2. on aAll water, storm drainage and sewer utilities, business enterprises or other entities engaged in providing such utility services within the city. B. The Finance Director is directed to collect this imposed tax and to pay the collected revenue into the City’s current expense fund. C. This ordinance is subject to RCW 35.21.706 within seven days of passage of the ordinance by filing a referendum petition with the City Clerk. Section 2. Amendment to City Code. Section 3.41.010 of the Auburn City Code is amended to read as follows: A. There is created a ten percent utility tax in the amount of seven percent, to be levied on and after January 1, 2021 July 1, 2008, against and upon the gross receipts and total annual revenues of: 1. The City’s garbage fund; and 2. of the gross receipts against and upon the total annual revenues of the garbage fund, and on aAll solid waste utilities and upon every business enterprise or other entity engaged in handling solid waste. B. For the purposes of this section hereof, “solid waste” means garbage, recyclables and yard debris. The increase in tax revenue generated by the additional one percent tax levied pursuant to Ordinance No. 6170 shall be relegated for use by the city in support of its arterial street system. It is provided, however, that if the state of Washington provide s a long-term sustainable funding source to the city of Auburn arterial street fund in an amount sufficient to off -set the amount of the increases in utility tax rates of this chapter and the long -term funding source is sufficient to maintain the city of Auburn’s arterial street system’s pavement condition index (PCI) at an average of 70 PCI out of a score of 100 PCI for the foreseeable future, the garbage and solid waste utility tax rate shall automatically revert to six percent of the gross receipts against and upon the total annual revenues of the garbage fund, and on all solid waste utilities and upon every business enterprise or other entity engaged in handling solid waste . Page 53 of 61 -------------------------------- Ordinance No. 6801 November 4, 2020 Page 3 of 4 Rev. 2019 C. The Finance Director is directed to collect this tax and to pay the collect ed funds into the City’s general expense fund. Pursuant to RCW 35.58.560, nothing in this section shall be intended or construed to impose a tax on any county owned or operated solid waste facility. D. This ordinance is subject to RCW 35.21.706 within seven days of passage of the ordinance by filing a referendum petition with the City Clerk. Section 3. Repeal of City Code sections. The following ACC sections and the corresponding ordinance language are hereby repealed: ACC 3.40.020 Levy and Collection ACC 3.41.015 Special Internal Tax Created ACC 3.41.020 Levy and Collection of Tax Section 4. Implementation. The Mayor is authorized to implement those administrative procedures necessary to carry out the directives of this legislation. Section 5. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application of it to any person or circumstance, will not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 6. Effective date. This Ordinance will take effect and be in force five days from and after its passage, approval, and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ NANCY BACKUS, MAYOR Page 54 of 61 -------------------------------- Ordinance No. 6801 November 4, 2020 Page 4 of 4 Rev. 2019 ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Published: ____________________ Page 55 of 61 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5561 (Gaub) Date: November 5, 2020 Department: Public Works Attachments: Resolution No. 5561 Vicinity Map Budget Impact: Administrativ e Recommendation: City Council to adopt Resolution No. 5561. Background Summary: Coal Creek Springs is the City’s largest water source and is located south of the White River. The existing Coal Creek Springs transmission main conveys water from the Springs under the White River to the City’s storage reservoirs and water system on the north side of the river. The transmission main was installed in the 1920s and was constructed of welded steel and wood staves. The wood stave portion was replaced with concrete cylinder pipe in 1964. Approximately 870 feet of steel main crossing the White River was not replaced. The steel main is now reaching the end of its useful life and requires replacement. Failure of this main would prevent the City from using its largest water supply source, which currently provides over 60% of the City’s drinking water. In 2015, the city applied for and received a Drinking Water State Revolving Fund (DWSRF) loan for design of this project. The geologic investigation concluded existing soils near the river would not support installing the replacement water main under the river and that a utility bridge over the river supporting the water main was a more feasible, cost-effective option with multiple community benefits. Public Works and Parks staff have also determined that making this bridge a pedestrian connection between Game Farm and Game Farm Wilderness parks would be beneficial to the City. This project will include: Construction of a 8-foot wide pedestrian bridge crossing the White River. Installation of 24” water main below the bridge deck to replace the existing transmission main. Installation of 12” water main segment for future expansion of the distribution system south of the White River. The entire project is located within park land owned by the City, and construction activities will be near Muckleshoot Indian Tribe (MIT) lands. Recognizing the potential impacts to this environmentally sensitive location, cultural, historical and environmental reviews have been an important component of the design phase. Page 56 of 61 Resolution No. 5561 authorizes the City to apply for a $3.7 million loan through the Washington Drinking Water State Revolving Fund loan program, and if approved, to enter into a DWSRF loan agreement with the State. Rev iewed by Council Committees: Councilmember:Brown Staff:Gaub Meeting Date:November 16, 2020 Item Number:RES.A Page 57 of 61 -------------------------------- Resolution No. 5561 November 3, 2020 Page 1 of 3 Rev. 2018 RESOLUTION NO. 5561 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RELATED TO THE COAL CREEK SPRINGS TRANSMISSION MAIN REPLACEMENT PROJECT; AUTHORIZING AN APPLICATION FOR THE DRINKING WATER STATE REVOLVING FUND LOAN AND, IF APPROVED, ACCEPTANCE AND EXPENDITURE OF LOAN PROCEEDS WHEREAS, the City of Auburn (“City”), Washington, provides drinking water to its customers within its water service area from its own water supplies; and WHEREAS, Coal Creek Springs (“CCS”) is the City’s largest source of supply of drinking water, accounting for approximately 60 percent of the total water produced for the City; and WHEREAS, water from CCS is conveyed to Auburn’s Howard Road Corrosion Control Facility through a 24-inch diameter transmission main (“the CCS Transmission Main”), portions of which were reconstructed in 1964; and WHEREAS, approximately 870 feet of the CCS Transmission Main consists of steel pipe originally constructed in 1925 that crosses under the White River; and WHEREAS, a 2014 evaluation of the CCS Transmission Main identified concerns about the structural integrity of the steel pipe under the White River, and failure of the CCS Transmission Main would be catastrophic for the City’s water supply; and WHEREAS, the City intends to construct a replacement transmission pipeline over the White River suspended from a bridge as described in the City’s Comprehensive Water Plan adopted in October of 2015; and Page 58 of 61 -------------------------------- Resolution No. 5561 November 3, 2020 Page 2 of 3 Rev. 2018 WHEREAS, the Drinking Water State Revolving Fund (“DWSRF”) makes funds available to drinking water systems to pay for infrastructure improvements; and WHEREAS, the infrastructure improvements funded by the DWSRF covers capital improvements that promote public health and increase compliance with drinking water regulations; and WHEREAS, the City wishes to apply for a DWSRF loan to replace the CCS Transmission Main crossing the White River. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. The Mayor is authorized to apply for a DWSRF loan for the Coal Creak Springs Transmission Main replacement project. Section 2. If the City’s application is approved, the Mayor is authorized to enter into a DWSRF loan agreement with the State, to accept the loan, and to enter into contracts as necessary to expend the loan proceeds for program purposes. Section 3. The Mayor is authorized to implement those administrative procedures necessary to carry out the directives of this legislation, including proposing budget amendments if necessary to account for the loan proceeds. // // // Page 59 of 61 -------------------------------- Resolution No. 5561 November 3, 2020 Page 3 of 3 Rev. 2018 Section 4. This Resolution will take effect and be in full force on passage and signatures. Dated and signed this _____ day of _________________, 2020. CITY OF AUBURN ____________________________ NANCY BACKUS, MAYOR ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Page 60 of 61 10,666.7 NAD_1983_StatePlane_Washington_North_FIPS_4601_Feet Feet10,666.75,333.30 Coal Creek Springs Transmission Main Replacement 11/9/2020Printed Date: Map Created by City of Auburn eGIS Imagery Date: May 2015 Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Project Location Game Farm Park Game Farm Wilderness Page 61 of 61