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HomeMy WebLinkAbout5595 RESOLUTION NO. 5595 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ADOPT THE FACILITIES MASTER PLAN. WHEREAS, the City desires to find achievable solutions for addressing current and future City facility and space needs; WHEREAS, several City facilities are undersized and at capacity with no ability to accommodate growth; WHEREAS, to address City facility and space needs, the City determined that a collaborative City Facility Master Plan that would address deficiencies, anticipate growth and constraints, and reflect organizational culture is needed; WHEREAS, funding was made available in the City's adopted 2019-2020 Biennial Budget to conduct a planning level effort to identify and develop conceptual solutions and alternatives for addressing City facility and space needs; WHEREAS, the City Facilities Needs Study and Master Plan project was initiated to conduct the planning level effort and prepare a collaborative Facilities Master Plan; WHEREAS, the Facilities Needs Study and Master Plan project concluded with a complete draft Facilities Master Plan presented to Council on April 12, 2021; WHEREAS, the City's proposes adoption of this Facilities Master Plan as attached as Exhibit A to this resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. The Council adopts the Facilities Master Plan attached as Exhibit A to this resolution. Resolution No. 5595 May 3, 2021 Page 1 of 2 Rev.2019 Section 2. The Mayor is authorized to implement those administrative procedures necessary to carry out the directives of this resolution. Section 3. This Resolution will take effect and be in full force on passage and signatures. Dated and Signed: MAY 0 3 2021 CITY OF AUBURN • ANCY :4KUS, MAYOR ATTEST: APPROVED AS TO FORM: _� 62f4 f'C--- Shawn Campbell, MC, ity Cler Kendra Comeau, City Attorney Resolution No. 5595 May 3, 2021 Page 2 of 2 Rev.2019 FACILITIES MASTER PLAN . , CITY OF AUBURN APRIL 2021 1 fir __ -- L_ • - ani , q , po • .' K yfryc .1;;i:;' 1 1 } , T ,#' . �y — _. _ .. - ....._. ,,1s:•0._. Sr^ '.Ah r:` ., ....--4.;1'10:.;.-:.L.22 .- _ 21"�Yh'.. .1 q7'..••'''.•'!:"!:2•1_::7:2'.;;',-;',:;,"."...' b ` tet-` .A - , �e�.nF*. "Pi— , _ .. -—__. �" ._,....r« ,., .uv«, •_ • 1f + M i .a ''4 r M. 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A f ,' - '' ---- t, t3L�3 LtIIuZ-'coEG ^na ba.dxs q'i , `�'dy `1 4 ' ACKNOWLEDGMENTS CITY LEADERSHIP CONTRIBUTORS PROJECT TEAM MAYOR Mark Bjork Matt Larson Nancy Backus Harry Boesche Ryan Vondrack CITY COUNCIL Andy Boswell MAKERS ARCHITECTURE & Bob Baggett Dan Breen URBAN DESIGN,LLP gg Mark Caillier Larry Brown Julie Bassuk Shawn Campbell Claude DaCorsi Erik Cottle Beth Batchelder James Jeyaraj Josh Flanders Cecilia Roussel Robyn Mulenga Kevin Fuhrer RIDER LEVETT BUCKNALL Chris Stearns Dana Hinman Kevin Mitchell Yolanda Trout-Manuel Doug Lein LEADERSHIP TEAM Dominic Lettiere Daryl Faber Candis Martinson Ingrid Gaub Lisa Moore Daniel O'Neil Joan Nelson Heather Shaw Tracy Smith Megan Stockdale Jacob Sweeting Jeff Tate Tyler Thompson David Travis Donna Tucker AUBURN FACILITIES MASTER PLAN TABLE OF CONTENTS Executive Summary 1 . Introduction 1 2. Facility Issues & Recommendations 11 Police 12 Public Works M&O 20 Parks M&O 30 Administration 38 3. Recommendations Summary 45 Appendices A. 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[VI .. .„ _.. ...... ..., .,. . .. , . ,r2:-!;,:„.„.„.,...).:....:: . .., . .. , _..„ .. , . . , ,‘ • , .• . ... . ..,„„,_,.... ., .. ..„ r .,, , , '40'.,... , . ..,.. . . . ,. . ...., . ,,, . . . .. . . .. . .. .. , ..., . . . . . . .. . ... , , ... ' r , • . . , . ; .' i °N11.4H ' le\ I NI)IF rl \IIIIIII) 4. (II\ '..” . , • "III' 411.11111lh' et' III' I ' ‘,. 4 fiN lik a EXECUTIVE SUMMARY OVERVIEW This facilities master plan focuses on the City of Auburn's police, IN-SCOPE PORTFOLIO maintenance and operations (M&O), and administrative facilities, and • 12 facilities outlines an investment strategy to sustain the City's high level of service • 23 buildings to the Auburn community. Its recommendations target resources where • 220,800 square feet most needed to protect assets and address the City's highest-priority challenges. Plan recommendations illustrate a balanced approach to This plan defines a"facility"as either a facilities spending based on today's conditions, project priorities, and discrete building or several buildings on a discrete site. Auburn's financial framework. PURPOSE AND CONTEXT This 20-year facilities plan intends to help the City address facility issues, improve service, and better connect to the community by planning for cost-effective investments to address highest priorities. This plan was developed during 2020's COVID-19 pandemic and a time of financial hardship for the City. The team worked closely with Auburn leadership to respond to these conditions and present a long-range plan that meets goals and is achievable. ISSUES SUMMARY GROWING DEMAND FOR SERVICES HIGH-PRIORITY ISSUES Auburn's public safety, administration, and M&O facilities are critical to • Critically cramped Police support city functions, such as providing utility services and maintaining headquarters at the Justice City streets, fleet, and parks. According to the 2015 Comprehensive Plan, Center Auburn's population is expected to grow 25%to 100,000 by 2035.Auburn's • Inadequate crew space for civic facilities will need to grow and change to continue to provide high Public Works and Parks M&O levels of service to the growing and evolving Auburn community (see personnel Figure 1). • Aging facilities with growing -_.- _ 400 --- -- - 100 maintenance needs • Uncovered high-value soo -- -- -- 80 maintenance and operations 60 fleet ::: — --- /— cn % 40 a ---------- --- .__..--.—. --- --�%-- 20 --, — ° LEGEND Cumulative SF moo n m o o n rn rn rn m c � N h Population(Decennial Census) FIGURE 1. CUMULATIVE IN-SCOPE BUILDING SQUARE FOOTAGE COMPARED TO AUBURN'S POPULATION *Estimates based on Comprehensive Plan AUBURN FACILITIES MASTER PLAN i INADEQUATE SPACE The most serious functional issue noted by facility users is the lack of sufficient space for some critical functions. This issue is most pressing j coop for Police at the Justice Center. M&O facilities have inadequate space for G G' , -.1::6 d Ei crew support, fleet maintenance, and covered storage, leaving valuable equipment exposed to the weather. M ' AGING FACILITIES Many City facilities were built over 40 years ago and while some have been recently renovated,others have deteriorated and are nearing the end of their FIGURE 2. AUBURN'S IN-SCOPE FACILITY useful service lives.Auburn's in-scope facility square footage is generally in CONDITION BY FLOOR AREA good or fair condition but around half is functioning in fair to poor capacity (see Figure 2 and 3). Auburn's facilities team is doing an admirable job maintaining the portfolio; however,as the facilities age, major investments will be needed. Roughly 43 percent of the City's scoped building area is GOOD estimated to be in good condition today. To ensure continued operations over the next 20 years,the City's oldest facilities will require investment. mpil LESS I FIGURE 3. AUBURN'S IN-SCOPE FACILITY FUNCTION BY FLOOR AREA ff . ' . Vii, ... 5i. p r} 'r i P O FIGURE 4. INEFFICIENTLY DESIGNED MULTI-USE MEETING AND FIGURE 5. INADEQUATE MAINTENANCE AND OPERATIONS CREW TRAINING SPACE AT THE JUSTICE CENTER SUPPORT SPACE ii AUBURN FACILITIES MASTER PLAN RECOMMENDATIONS SUMMARY The table below summarizes highest priority issues, Please note, each project will need to be added to recommended solutions, and suggested timing for the City's budget, designed, and permitted prior to critical facilities projects.In addition,the plan proposes construction. In some cases,further coordination with increasing maintenance funding commensurate to stakeholders, partners,and public will also be needed. industry standards. A recommended funding strategy for these projects is described in Chapter 3. PARK4S M&0 CRITICAL ISSUES CRITICAL ISSUES Inadequate office,training,and support space;cannot Inadequate crew support,warehouse,and shop space; accommodate growth;undersized evidence storage and increasing maintenance needs;additional service needs armory;inadequate parking and security in northeast Auburn RECOMMENDATIONS&TARGET TIMING RECOMMENDATIONS&TARGET TIMING 2022-2023 Replace Justice Center roof - 2025-2026 Renovate crew support/shop space at Game 2024 Acquire land for future headquarters Farm Park 2025-2026 Build new evidence facility at future site 2026-2027 Add small Parks M&O facility at Jacobsen 2025-2027 Renovate Justice Center Tree Farm TBD Build new headquarters;explore partnership 2028-2029 Renovate crew support space and add opportunities for joint training facility storage at GSA Park LflY.� UIVU CRITICAL ISSUES CRITICAL ISSUES - Aging facility needing significant structural Inadequate crew support,warehouse,and shop space; maintenance,some inefficiencies and inconsistent limited covered storage for high-value fleet,aging workspaces facilities and increasing maintenance;limited ability to - - accommodate growth RECOMMENDATIONS&TARGET TIMING RECOMMENDATIONS &TARGET TIMING 2021 Replace City Hall HVAC 2022 Assess City Hall facility-condition 2021-2023 Improve vehicle storage bay,central stores 2023-2024 Renovate Annex lobby,replace City Hall roof addition,replace fuel tank 2021 Transfer GSA Park deed restriction 2030 Update admin facilities plan 2022-2023 Study need and feasibility for sewer vactor Ongoing Maintain City Hall as needed to extend service life decant and vegetation sorting facilities 2024-2027 Build new crew building and add parking 2027-2029 Remodel main building and add storage 2027-2029 Build covered parking for high value fleet and equipment AUBURN FACILITIES MASTER PLAN III ,•....I ,k.k� .� � tdP„,-,i'.4',,..- + e' ".,,-?‘",r' tt,r t ;y t � a p t +� � Y 1 3r .0 ' -•',. 4`.— e.' -,:fr-`4*.(•:-,''.t,c-3:_.?4\,,,.:_,,,,...,,,,-,,, _____ .r, _. 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INTRODUCTION OVERVIEW & PURPOSE The Auburn Facilities Master Plan is the result of an interdepartmental CHAPTER ORGANIZATION effort to analyze the City of Auburn's facility portfolio and develop OVERVIEW&PURPOSE prioritized investment recommendations through 2040. PLANNING PROCESS The City identified the following project goals: PLANNING CONTEXT • Create welcoming,safe spaces that improve service and connect to community FACILITIES OVERVIEW • Understand how facilities needs impact funding priorities FINANCIAL CONTEXT • Recommend cost-effective investments to support Auburn into the future • Create a plan that is compelling,achievable,and supported Auburn anticipates significant growth over the next 20 years, with the population,projected to reach 100,000 by 2035.' As the population grows, facilities which have served Auburn for decades will require investment to extend their service life. New construction can replace aging structures and provide new capacity, but is a relatively expensive approach. A comprehensive strategy to maintain and renovate existing facilities combined with targeted new construction will address critical issues and enable the City to realize the most value from its investments. GUIDING PRINCIPLES City leadership identified the following principles to help guide plan development. PURPOSE-BUILT Facilities are right-sized and efficiently designed; facilitate management, coordination, and collaboration; and are well-positioned to serve customers. SUSTAINABLE AND RESILIENT Facilities accommodate growth and change;improve emergency response; and reduce emissions and energy costs. COMMUNITY-FOCUSED Facilities meet economic and community development goals; and are easily accessible,welcoming,and safe for staff and the public. ACTIONABLE Plan recommendations are cost-effective, feasible, and reasonable to implement. 1. Auburn 2015 Comprehensive Plan AUBURN FACILITIES MASTER PLAN 1 1. INTRODUCTION PLANNING PROCESS ASS 4S5,4EEDS • q This plan was prepared by MAKERS Architecture & Urban Design in TFOLio »O` Di Io, 5' partnership with the City of Auburn. Rider Levett Bucknall provided cost CST FU ONS estimates. DEpARLILN NEED A 'E S +ENT , w The plan was developed in the following three phases: ASSESS NEEDS The project team established a baseline understanding of site issues and conditions by reviewing existing information, interviewing city staff, and performing visual assessments of city facilities. City leadership identified EVALUATE and brainstormed solutions to the most challenging facilities issues at a ALTERNATIVES Visioning Workshop. COMPREHENSIVE SOLUTIONS EVALUATE ALTERNATIVES LOWER COST OPTIONS Working with city staff,the team developed and evaluated comprehensive DRAFT RECOMMENDATIONS alternatives to address facility needs. In response to budget concerns related to City finances and the COVID-19 pandemic, the team then evaluated lower cost approaches and selected a preferred path forward to address Auburn's highest priority issues. REFINE REFINE RECOMMENDATIONS RECOMMENDATIONS ', Working with Finance and department leaders, the project team refined recommendations and developed a suggested implementation schedule PHASING CONSIDERATIONS and financing plan. FINANCIAL STRATEGY .�. ..�. PLAN ORGANIZATION This plan begins by introducing the project, reviewing the planning context,and providing an overview of City facilities and historic spending. It then summarizes critical issues, alternative concept evaluation, MASTER PLAN and recommendations for Police, Public Works M&O,' Parks M&O, and Administration facilities. The recommendations chapter summarizes investments by phase, includes rough order of magnitude (ROM) cost estimates,and suggests a funding strategy to assist with implementation. I f, -474FIGURE 6. BRAINSTORMING CREATIVE SOLUTIONS AT THE VISIONING WORKSHOP 2 AUBURN FACILITIES MASTER PLAN 1. INTRODUCTION PLANNING CONTEXT ! Auburn has grown from a city focused on farming to a commercial and : x, :. . 4.,1`K C, industrial hub since its incorporation in 1891.The five areas most relevant - -� 8.'`t' . ' 'I}� to civic facilities planning are summarized below. Ii, .=, •n ».. DOWNTOWNi,r. 1,iii �i .II ; -sl The downtown area is the center of activity and contains the City Hall, s - - -- Annex,and Justice Center. Downtown has seen a lot of growth within the "" �_ _ , ______ past 10-15 years with increasing commercial and mixed-use development. FIGURE 7. AUBURN MAIN ST CA.1925 Image courtesy of Clarence Bagley,History The proximity to the Auburn Station adds to the area's appeal, creating a of King County densifying urban center that will likely continue to attract growth. j Airm LES GOVE :' a� The area around Les Gove Park is another hub of civic activity with the FL: I ��. community gym, youth center, senior activity center, White River Valley F j 1, ii Museum;and Auburn Branch of the King County Library.The recreational ;j 1 . DOWNTOW campus plays a key role in community functions and is surrounded by J CI■ - / commercial and residential development. r1 rCE—LE / i OVE INDUSTRIAL CORRIDOR I , Li , The railroad began service through Auburn in 1883 as part of a larger plan r� to connect Seattle and Tacoma by rail. This connection created a north- ( k\ south corridor of commercial and industrial development in Auburn,and is \, I the home to the Boeing Company. It was also a former hub for the General Services Administration(GSA).This land use pattern continues today(see Figure 8). _ FIGURE 8. COMMERCIAL AND INDUSTRIAL ZONING CORRIDOR WITH RAILROAD RESIDENTIAL ANNEXATION LEGEND Auburn experienced significant population growth due to annexations occurring between 1998-2008. In 1998, Auburn annexed the portion ofri Light Industrial Zone ®Heavy Industrial Zone Lakeland Hills located in Pierce County. In 2008, Auburn annexed the LeaEl Heavy Commercial Zone Hill and West Hill areas, creating the current city footprint (see Figure 9). Sounder Rail Line These annexations increased demand for City services and infrastructure. TRANSPORTATION INVESTMENTS I` Recent investment in the area's transportation network also spurs growth, - t WEST'notably the ongoing improvements to Auburn Station currently scheduled I EST' LEA r for completion in 2024.As the city continues to absorb the region's growth, CHILL HILL city services and facilities will need to keep pace. /. � QE—DOWNTO- N __ -4-- GOVE! I LAKELAND1 HILLSJi FIGURE 9. ANNEXED AREAS OF WEST HILL,LEA HILL,AND LAKELAND HILLS AUBURN FACILITIES MASTER PLAN 3 1. INTRODUCTION FACILITY*PORTFOLIO FACILITIES OVERVIEW In-scope/ Auburn's in-scope facilities are grouped into the following four categories: 12/20 Police,Public M&O,Parks M&O,and Administration(see Figure 10). Issues total facilities g and recommendations are organized by each category in Chapter 2. In-scope/ 23/54 total buildings POLICE In-scope/ 220,800 sf/ This category includes the police station,evidence storage and processing, total building 462,700 sf substations,and firing range. Police stations tend to be complex facilities area with a high level of security and safety requirements. *This plan defines"facility"as either a discrete building or several buildings on The King County District Court(Court)leases space from the City of Auburn a discrete site. and is co-located with Police headquarters in the Justice Center.As a King County function,Court is not in this project's scope,but Court space needs and impact on Police facilities options were considered. The City also shares part of the former GSA Property with the Valley Regional Fire Authority and Police uses a portion of the secure property to store large evidence. PUBLIC.WORKS.M&O This category includes the operations yard and buildings used by Public Works field-based staff and fleet maintenance at the GSA Park.Operations yards are industrial facilities with significant space needs; sites for these facilities must be proximate to service areas while minimizing impacts to adjacent development. Public Works M&O also has secure laydown yard storage at the GSA Property. PARKS M&O This category includes the operations yards and storage facilities supporting Parks maintenance field-based staff. Parks M&O facilities are located at GSA Park, Les Gove campus, R Street Property,and Game Farm Park. Parks operations yards have similar space needs to Public Works M&O and are best located near the parks they maintain. ADMINISTRATION This category includes two office buildings: City Hall and the City Hall Annex. These are occupied by the Mayor's office, City Council, Administration, Community Development, Emergency Management, Finance, Human Resources, Innovation and Technology, Legal,and Public Works departments. Administrative facilities are generally fairly flexible buildings that are easily adaptable between different office uses. They tend to have a long service life with regular maintenance and renovations. The Facilities team also uses part of the building at the GSA Property for storage. 4 AUBURN FACILITIES MASTER PLAN / 1. INTRODUCTION FIGURE 10. FACILITIES BY CATEGORY ----- - ---- ---� ' C'`---------- - - - - - ' -- ' - , /^1 �]- |PU0LU� ��R ^�OC�� R������Y) �0}�iM|�/ }/ ' � _ � -- � / A Firing Range G GSA Park G GSA Park C City Ha B Substation 2 J GSA Property H -Les Gove Herr Property D City HaAnnex E Jusuo�oen- �, K no�ee Property J GSA Property F Substation- 'l - L Game FarniiPark • I Substation 3 J GSA Property . � `\ ` 9 ., `1_____ ii . ,.1 F-1---7 37th St NW - : Li--- ---. WI WEST HILL '', • LEA HILL ~=1.5mStn ~_ — ' GSA i T w CAMPUS I / � ' '- | ---r-' ^- - I i 1 / | '~ FORMER � ` / �+~ � . •`_ PROPERTY � �~~ snm4 � / | ` |0, | T ' _ LEGEND . ,/ z _ _ e In-Scope Fachy ' Nm wm'of-uvuner'aoility - . � � . ` �~ovvnoe Rail Line - • ^± ' `' '— Iry / OUT-OF-SCOPE � ` �� oommunhyoenm�vuu�Center, oeoio, ' -,r, \. RiverActivity Center,White vu�ymuneum. � ' ~^ ` Mary Olson Farm Caretaker's House, . ' Veteran's MemoriaPark buildingand __ • _ _` _ _ `_ leased R Street Building ` Auburn Arts&Culture Center and Auburn Avenue Theater ~----il LAKELAND Auburn Golf Course club house and shedsHILLS N. /^ww�x / �� Airport ( U `~� �_� AvbumvaUey�umaneouv�� �_� MILES - u os / FIGURE 11. AUBURN FACILITIES 1. INTRODUCTION FACILITY ASSESSMENT FACILITY CONDITION Facilities require ongoing investment to maintain good condition and function.Timely investment in facility maintenance and modernization will maximize lifespan and return on investment. Auburn's in-scope facilities were given condition and function rankings based on visual assessment, department interviews,and discussions with users. GAD, . GOOD FACILITY CONDITION This metric ranks the physical condition of facilities and adequacy of building support systems, offering a general picture of where near-term investment is most needed. • Good facilities appear to be in good condition with few observed shortfalls,are maintained regularly,and have adequate building f Buildings Area support systems Good 3 91,000 sf • Fair facilities appear to be in reasonable condition and have some ;Fair { 2 65,800 sf minor issues with building support systems Fair/Poor ! 7 34,100 sf • Fair/Poor facilities appear to be in declining condition with shortfalls Poor j 11 29,900 sf and issues with building support systems FIGURE 12. IN-SCOPE BUILDING CONDITION BY FLOOR AREA • Poor facilities appear to be in failing condition with shortfalls requiring near-term attention FACILITY FUNCTION FACILITY FUNCTION This metric ranks facilities based on support for current uses and ability to accommodate department needs. GOOD • Good facilities appear to be well-organized,efficiently used,flexible to accommodate change,and considered highly functional by users • Fair facilities appear to be fairly well-organized and efficiently used, ; ;-;1 and considered fairly functional by users `c") • Fair/Poor facilities appear to have functional issues,resulting in i decreased efficiency and support for users • Poor facilities appear to be poorly organized,inefficient,inflexible,and considered poorly functioning by users Buildings Area Good 2 49,100 sf Fair 4 73,000 sf Fair/Poor 13 62,600 sf Poor 4 36,100 sf FIGURE 13. IN-SCOPE BUILDING FUNCTION BY FLOOR AREA 6 AUBURN FACILITIES MASTER PLAN 1. INTRODUCTION FINANCIAL CONTEXT Facilities projects are typically funded in a variety of ways including taxes, utility rates, and grants. Routine minor maintenance is typically funded through the operating budget of the facilities maintenance team. There are two funding strategies for significant facility investments that are most relevant to this plan. GENERAL OBLIGATION BONDS' General obligation bonds are issued by local governments and secured by a pledgeof the taxing district's property tax authority. General obligation bonds have been the traditional form of financing for capital projects such as land acquisition and facility construction. There are two basic kinds of general obligation bonds: • Limited tax general obligation(LTGO)bonds(also called "councilmanic"bonds),may be issued by a vote of the legislative body. Because the voters have not been asked to approve a tax increase, debt service payments must be paid from existing revenue sources. • Unlimited tax general obligation(UTGO)bonds(also called voted debt) must be approved by 60%of the voters,with a voter turnout equal to at least 40%of those who voted in the most recent general election. When the voters are being asked to approve the issuance of these bonds,they are simultaneously asked to approve an excess levy which raises their property taxes to cover the debt service payments. UTGO bonds can be used only for capital purposes. (RCW 84.52.056) REVENUE BONDS' Revenue bonds are generally used to finance water and wastewater projects, airports, and stormwater systems. Payment for debt service on revenue bonds comes from user fees generated by the capital facility that is being built. The local entity is then responsible for establishing and collecting sufficient revenue(through rates)to retire the debt. Revenue bonds may be issued to finance projects for any enterprise that is self-supporting.RCW 39.46.150 and 39.46.160 provide general authority to local governments to issue revenue bonds.Additionally,RCW 35.41.030 provides separate authority for cities,and RCW 57.20.018 for water-sewer districts. 1. Source:Municipal Research and Services Center AUBURN FACILITIES MASTER PLAN 7 1. INTRODUCTION HISTORIC FACILITIES SPENDING Auburn spent an average of 17% of its annual capital improvement plan (CIP) funds on in-scope facility major maintenance, repairs, renovations between 2008 and 2018, including purchase of the City Hall Annex administration condominium in 2009-2010(see Figure 14). As buildings in Auburn's portfolio continue to age and the city grows, a higher level of investment will be required to expand service capacity and maintain, modernize, or replace existing facilities. According to industry standards,the estimated maintenance budget required to serve Auburn's current in-scope facility portfolio is approximately$900,000 a year.Auburn spent approximately$423,000 on maintenance in FY 18/19(see Figure 15). LEGEND 845 --.._—___---------- ----_----...__._._.,_---- ------__--.__- — El Facilities CIP Spending CITY HALL ANNEX PURCHASED Non-Facilities CIP o $40 --Spending $30 $25 $20 $10 z": g — 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 FIGURE 14. IN-SCOPE HISTORICAL CIP SPENDING,FY 08/09-FY18/19.INCLUDES$25.5 MILLION TO PURCHASE OF THE ANNEX ADMINISTRATIVE FACILITY IN 2009-2010 Source:City of Auburn LEGEND $1,000,000 CITY HALL ANNEX PURCHASED Industry Standard $900,000 -- Maintenance Spending $800,000 / -- -- $700,000 -- — — — -- — $600,000 �_-- $500,000 -- — — - $400,000 -- - -- - 1111 $300,000 -- --- — —— -$200,000 __._ __..__ — -- ---5100,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 FIGURE 15. HISTORICAL FACILITIES MAINTENANCE SPENDING,FY 08/09-FY18/19 Source:maintenance spending-City of Auburn;includes in-scope facilities and Arts&Cultural Building, Theater,Les Gave campus facilities,Museum Industry standard-City/County Government facilities in"Operations and Maintenance Benchmarks" (International Facility Management Association,2017). 8 AUBURN FACILITIES MASTER PLAN 1. INTRODUCTION This page intentionally blank. AUBURN FACILITIES MASTER PLAN 9 - a -- . -' - .....-__:-.- •- - ..014 I ......,____._-.......„-_ I, _ ..,,,,,-. " " • • 1 .. • ',,,,_''' i . I1r , .11 1 _ 11 .. ... -,------:-., , — , .:. • , ef ( 4...-, A 1 ,.. „ Aislit , I 41 161111W"' ... 1 . ' I 'tt t.t0,-,-.CtiAiiatYtt ainrt!' ....`,i'tiAl IA.* /, ' -• '- • ..r---'''.." t L ,_t,,,W;t•:- ,- ,"-. .1 . tt; 7-, ',."...;:t,iii*ktan.it;,'''',-Ci.:tt"1.1'7"71ttil't•',t4::::: ... ., I "... . - I , . 1 .. --- - - '- - __________. r,, I I I ..,.."-' . _,__„..—. —.-0^..— , - ' '.- ;"''''.-7 ."=". .............t.-,. ....":=5,1,,," ''' ______,....,...—- " .....,,. ---__---- ."%•.. --- 7.;=...--.... .. ---— •,--- -___,..... "_„......„„,„,„.„1„....z.,*•-'------...— -- ----— ......„_ . . , , ---- -.-' i.---_,,--- ---.-.----- ..... --I-- --;.--. --r 7-7-4 • • ," •__5 II tc,.*„ . _ . . „.—.,,-,---72-. !„.,-_-_-,,71:-;-_ -.- -. •-- .4r- : e,.•.. ' -. . 1 - l' • - , -0? :: . , . .......,,---•- . _ „,,-,,,_:-.,,,-,-----, _,_, .-- .; 2, ,,,...-.--. _ y la J , ,_ , f I 4 ot, , ,.. .- . _ —II : • ' -"""'"' _.. . -?.--'- '. '-' ';---''''''' ------- -------7 .''' .-.—1714 '• , 1 '4,,'14 ..! . , te .. ., ''','",. ' 11 . .'.',"i,-''''''' '_:,-,. -,----- ---'-k= __,. ,,7, r •-• - • i-7 -1-r-7.7j--- ''''' 7 :i -'''. .---'• 'g' --,f',i '.''' '''1 ''."'" ' ''.- ', .:.',„ft ,:;,,,-...,.;.,. .-:-- "------------ , --->-- \,..— . - '.. ,; im T 1 .„.„.._ -„,t,, . • -, „..,, ,. ..,, , __,,, , __„.--__-. ,_••.,.., - - .„. . , . • ., _. . . . ..•.•„..,.,..„.,•,;„,... ,,•-•„*:::.,"7---...-----,t---:--.-L-_-:-.•-'- . , . . . , . , . r---- ,- :-.•---- -.. . --•••_,,...+ .. ,,, • , . - •.-,.., . . ..„..„.-- -....• ,. '.. 1 ,•,,_ , ' '-- , I I ' 1 . . ,,,,,..24.,4=1,,, ,N,--W";*-3-,;''''."' _'•'"---",::',.-=',, .. '".7''",,,"1".,"' ;,,,"'„,,;:„Z`,,,,.''''• .,'C,,'-',,' "-; ''"''4i`''•-t-` - .., _ .._r__ —— 2. FACILITY ISSUES & RECOMMENDATIONS ORGANIZATION This chapter is subdivided by the four categories listed at the right. Each CHAPTER ORGANIZATION section includes the following: POLICE EXISTING CONDITIONS PUBLIC WORKS M&O Reviews existing conditions and issues, including condition and function analysis findings. PARKS M&O ADMINISTRATION FACILITY NEEDS Summarizes current space use,future space needs,and future facility and location requirements.The complete space needs assessment is provided under separate cover. ALTERNATIVES EVALUATION Summarizes the evaluation of alternative concepts to determine optimal facility location and space use. Concepts were evaluated based on how - they performed relative to the guiding principles.Then lower cost options were explored and evaluated based on their ability to meet operational IMPLEMENTATION PHASES requirements and address the highest priority needs within Auburn's Implementation is envisioned in evolving financial context. four phases;target years assume council adoption of the funding RECOMMENDATIONS strategy described on page 48. Reviews recommendations to address facilities needs for the next 20 years, including target implementation dates, and rough order of magnitude 1. Phase I: 2021-2023 (ROM) cost estimates. Cost estimates included in this section are in 2024 2. Phase II:2024-2025 dollars and developed using the assumptions detailed in Appendix B. 3. Phase III: 2026-2027 4. Phase IV: 2028-2029 5. Phase V:TBD AUBURN FACILITIES MASTER PLAN 11 2. POLICE — EXISTING CONDITIONS A "" i' `t8 4r� ti� � t 6 fi° "� b %R ` d; �t I ..,...;;6:_, , t.44`,4!.-..r„s,5 . 1.4. ____A t ._ mp ;n^r---7- :`,111‘ 11 ;I - 11' ,-1. -� _ : N• w 1 I �"_. - `ya .. 'y �ry K^ L_•—_,•.-..:- !-i r: FF +-P1':i ! � I 'Aly W so 1 J Nidi4'5' 1 ) 1<T 1FAST FACTS POLICE Staff 140 Facilities 6 EXISTING CONDITIONS Buildings 2* The Auburn Police Department (Police) is headquartered at the Justice Center Building, a 40's-era supermarket purchased and remodeled by Building Area 30,900 sf* the City of Auburn. Administration, detectives, and patrol office space is Site Area 2.1 acres* concentrated in the basement;a public lobby,records,and volunteer office *Excludes substations,firing range,and space is located on the ground floor;and training/gym facilities are on the GSA evidence storage second floor. The Police Evidence Building is located on the Justice Center campus;it is __ I ,;,; -- --_I primarily an evidence facility but also includes parking for Police's SWAT vehicle, shop space and storage for Police's bicycle unit, and storage for , the K-9 unit. Oversized evidence storage (primarily vehicles) is located at O 0 the GSA Property. 1 0 ,,_,-- .- The Police Department also uses three substations in facilities owned and 0 operated by private entities: O----\ _ • Substation 1 is located in the Outlet Collection Seattle mall 0- ' Substation 2 is located in an apartment complex in Lea Hill �J • Substation 3 is located in the Muckleshoot Casino 4 - - Police conducts outdoor firing practice on a firing range located on a ,`�- roughly 40-acre parcel shared with Auburn's Water department. FIGURE 16. POLICE FACILITIES KEY MAP FACILITY KEY A. Firing Range B. Substation 2 E. Justice Center campus F. Substation 1 I. Substation 3 J. GSA Property 12 AUBURN FACILITIES MASTER PLAN 2. POLICE — EXISTING CONDITIONS k s 'rte.!� -1E, ,, ,A I�y�_�—",t.�.._-- . - m_��yr i`i 1.( w`' .� d y, -, ,',.,-,.t �I �T�.+ �i� 1 �'4,- ���. Cr rL. ., ,meg • ' 4 - , , ' - i.,,.. , _ .c.- A 07::.._ ° - "..Ac'.'s,191/4. - --;74,. - . „I.., ,°.,;W -'P --'-', r -... - - ,fit - �' / Ryh i •`.4• 1 », ----" �--? lAtf"'..4,---7,- w t 1��' "''ft 1 - "�/ NI"� .T v.0; Fife l'!II E •.\ ,i' r yl1 .'y,, {_.'.a ". T"1,0 _� n �� /.'� 4i^r (( L. r!- = ' ',II,k r ---#,4�- ',1- .. ,`} A1T,r l !@, r 1d k2's j rC'Y,'^� �" s } * ° ..` �s�00 ; ilty "' " . 1 i - �.• ; , tt � .5. -11 r � -2� • t . . '�rt* +..++. r �,' ... .1,st, 1 ;ijjriJ ifl .,,. ' 4 L• j�II'--^" FIGURE 18. POLICE FACILITIES CONTEXT MAP l Ott.- sw ,,, l i�, I' r 9 r � 1 i �' 7t t i 1 ,< - A . `v..� v v - __ r �: 7� � 1 ' f• -A r .1,'I�� .Gj{, ,,4.I fly-E� t.t r L.,- , ' L., ' - � a 1 r -11.: ni" r Ise ;,--i,1-1 }I, – 4F if'�,i� a; r' i �� t �: t'"7-.1 _ .')h - -- i" 1 SF,,.__,_ a•s ��.`. ' 'A 1 < ., ,, -,, t.A I r�-+°+ -� - x i . iFt �� w FIGURE 17. JUSTICE CENTER CAMPUS FIGURE 19. LARGE EVIDENCE STORAGE AT GSA PROPERTY BUILDING KEY 1. Justice Center Building 2. Evidence Building KING COUNTY DISTRICT COURT I The King County District Court(Court) occupies most of the Justice Center Building's ground floor through an inter-agency agreement whereby the City provides the Court with a facility and the Court provides the City with ' court services. Court supports roughly 110,000 cases per year;its facilities include a public entrance and lobby, I two court rooms,and office/meeting space for court records,jury,and probation officer functions. Court is not in scope for this project,but Police recommendations are likely to impact the solutions available to , meet Court's facilities needs and vice versa. Court spaces are inefficiently configured,with an oversized lobby circulation area and undersized office,staff support,and jury spaces. Parking is inadequate,particularly during I jury selection. , AUBURN FAC',LI T iES MAST ER PLL N 13 2. POLICE — EXISTING CONDITIONS ISSUES SUMMARY Police facilities lack adequate space to support current • Police office space is primarily in basement areas staff and operations,and future growth. that have limited natural light JUSTICE CENTER • Defensive tactics and classroom training occur • Suboptimal climate control,especially on ground in a room with irregular column placement floor as HVAC zone configuration does not align which impedes sightlines,creates barriers for with current space configuration due to renovations physical training,and complicates furniture/mat reconfiguration • Facility too small to accommodate both Court and • Evidence building is at capacity Police in long-term; could be used for other city or county services or leased • Undersized parking; unsecured parking for marked • Severely space-constrained,especially for Police vehicles which grew 40%between 2004 and 2019 FIRING RANGE • Undersized public lobby and soft interview space • Firearm practice facilities limited to informal • Limited meeting/briefing space for all meeting outdoor firing range and do not provide types,including large groups,confidential opportunities for indoor training discussions,and interviews • Firing range does not allow nighttime practice due to noise agreements with neighbor x z (x Pc " „f+. f .. t ! � vet xI ....„,e,.;_, r-'� ..7.: lt. Il` c .> '. +. -, ' ,j'® - * # • -w s # a 11 4G6' A FIGURE 20. POLICE TRAINING ROOM COLUMNS IMPEDE FIGURE 21. JUSTICE CENTER PARKING IS UNSECURED AND AT SIGHTLINES FOR CLASSROOM TRAINING CAPACITY ■ Good ® Fair • Fair/Poor ■ Poor a c W W ZZ Q r- Z ui W 0 O >- )- Z 5 11 P. W F pp ►- 0 Y J W N J W u Z Q a .4 5 y W Z W Z u. 1 °Y. Z co v !- d' • • 1 Justice Center Building 16,000 1946 X • • 2 Evidence Building 8,500 1950 X FIGURE 22. POLICE SPACE USE SUMMARY Substations are owned and operated by non-City entities and excluded from this table.The firing range and GSA evidence storage are also excluded as they do not have Police-occupied structures. 14 AUBURN FACILITIES MASTER PLAN 2. POLICE - FACILITY NEEDS FACILITY NEEDS Total building area for Police Headquarters is nearly 50%deficient relative to projected future needs. I SPACE NEEDS* 1- , _ z c7 " u. W 't H W N Z m V +yam LL N V F W W Q W p WN LL Z V2 Police Headquarters and Personnel Support Space 16,100 31,800 49% FIGURE 24. LIMITED SPACE FOR EXERCISE MACHINES Evidence Storage 4,400 9,000 51% Operations Shops&Storage 3,500 5,000 30% !l y -1 �l�i' . Fleet,Employee,and Visitor Parking 18,600** 34,800 47% )''; , =1 I el • 5 i V 4 FIGURE 23. POLICE SPACE NEED SUMMARY . *Space needs shown here exclude evidence storage at GSA Property,substations,and firing ` range. f **Excludes 18,700 sf staff/visitor parking shared with Court. " i r ,ti The space needs summarized above are Police's highest priority and :I`'` E :.- addressed in this plan's recommendations. Police additionally requires r, ' : ' improved firing range facilities to support officer training. Many public i 0.1 safety entities in the region share this need;these facilities are likely best FIGURE 25. LOCKER SPACE pursued in partnership with other jurisdictions through a joint-training facility. - ,r LOCATION REQUIREMENTS . ' —, . sr Police headquarters should be centrally located to provide timely service ` , .. throughout the city and be accessible to. residents. Police is currently ` , 1, DR ...,—,r,"...,— ell-supported by their existing three substations and does not anticipate t J b ` •> . requiring additional precincts within this plan's time frame. f r ,,t.5.,; ., ' it0, :\,111*':.:, ., o FIGURE 26. EVIDENCE STORAGE tiee! 114Ay--", r VI .� �:I. .�1 • ... a, d�i�.ct. •L 4, Ti &.--: -... ,Wa. . atIkS-— it ai f \ . ,—mak -\d `�° 1 I FIGURE 27. BIKE PATROL STORAGE AND SHOP AUBURN FACILITIES MASTER PLAN 15 2. POLICE - ALTERNATIVES EVALUATION ALTERNATIVES EVALUATION The team first evaluated the following three approaches to meet Police facility needs: 1. Renovate Police portion of Justice Center Building and build annex; build new precinct for Detectives,Animal Control,and Traffic in Lea Hill neighborhood 2. Build new headquarters on purchased property downtown 3. Build new headquarters on purchased property near Les Gove campus Option . 1 performed poorly: this option requires substantial new construction and structured parking to fit Police needs on site without offering advantages over options 2 and 3. Options 2 and 3 both perform well and are comparable in cost.They provide Police with purpose-built facilities designed to support growth with good public accessibility in a central location. The recommended new Police headquarters is an investment best funded through a voter-approved UTGO bond (see page 7). However, in addition to near-term budget limitations driven by the COVID-19 pandemic,2020's heightened attention to the Black Lives Matter movement has also driven communities to evaluate how their policing services are delivered. As a result, this project explored lower-cost investments to mitigate some facilities issues in the near term until the City is ready to move forward with the investment required to build the new headquarters. Lower cost . options included a variety of approaches to renovate existing facilities and build small additions on city-owned or acquired properties. N:W PRECINCT IN LEA HILL RENOVATED AND EXPANDED O NEW HEADQU•RTERS HEADQUARTERSATJUSTIC DOWNTOWN CENT C U NEW HEADQUARTERS NEAR LES GOVE CAMPUS 0 FIGURE 28. INITIAL POLICE ALTERNATIVES EVALUATED 16 AUBURN FACILITIES MASTER PLAN 2. POLICE - ALTERNATIVES EVALUATION KEY OUTCOMES Key outcomes from the initial alternatives and lower-cost options analysis are summarized below. More information about analysis considerations can be found in Appendix A. THE JUSTICE CENTER CAMPUS CANNOT MEET POLICE NEEDS Significant new construction and costly structured parking are required to accommodate Police at the Justice Center campus. Police needs a new headquarters location to ensure future facilities investments are cost- effective and durable. HEADQUARTERS PROPERTY ACQUISITION ISA PRIORITY FIRST STEP The team explored interim investments to meet Police space needs on City- owned property (e.g., the GSA Property). Though able to be implemented without new property purchase, this option will reduce functionality without contributing to long-term facilities solutions. Purchasing land is the first step for implementation of the recommended Police headquarters and is a relatively low-cost action that supports phased construction as funding becomes available. Once a site is secured,the City will be able to develop a master plan and specific vision for the property that will support a future bond measure for headquarters construction.The City should be prepared to take advantage of purchase opportunities as they arise. PHASED CONSTRUCTION YIELDS MULTIPLE NEAR-TERM BENEFITS AT LOW COST Space constraints at the Justice Center campus limit opportunities for near- term improvements. Relocating some functions to the new headquarters site can meet some long-term needs while freeing space at the Justice Center for low-cost interim improvements to remaining functions. Evidence processing and storage is the best candidate for near-term relocation as it can be located on a separate site from remaining headquarters functions with the least operational disruption. Once vacant,the Justice Center Evidence Building can be renovated at low cost to accommodate Police gym and mat training functions, which in turn increases space available in the Justice Center Building for Police office and meeting needs(see Figure 32 on page 19). AUBURN FACILITIES MASTER PLAN 17 2. POLICE — RECOMMENDATIONS RECOMMENDATIONS Police facilities recommendations, approximate costs, and phasing suggestions are listed below and illustrated on page 19. Project costs by phase are illustrated in Figure 30. FIGURE COST PHASE RECOMMENDED PROJECT 31 KEY (2024$) 1 11 iii IV A Justice Center Building roof replacement $500,000' B Police headquarters land acquisition and master plan 1. Secures property either downtown or near Les Gove campus to accommodatethe future Police headquarters. $3.2-6.1M- 2. 3.2-6.1M"2. Develop site master plan:identify desired locations for Evidence facility and headquarters buildings;develop vision for property development to support future bond measure. C Build Evidence facility $4.7M Build the new evidence storage facility'at the future Police headquarters site. D Renovate vacated Justice Center space 1. Renovate former Evidence Building ground floor to accommodate a gym and mat training room;evaluate opportunities to include locker/shower space. 2. Renovate Justice Center third floor spaces vacated by gym and training functions;consider which Police needs are most urgent and can be $1.9M addressed through this renovation. 3. Evaluate existing Justice Center locker space and identify any cost- effective improvements can be made given the addition/relocation of some locker and shower space to the former evidence annex per step D above. E Build new Police headquarters $48.4M TBD Build community support and build the new police headquarters. F Build training facility Partner with regional organizations to construct joint training facility(not TBD TBD pictured). FIGURE 29. POLICE RECOMMENDATIONS *Cost provided by City of Auburn **Property estimate provided by City and based on locations in either the Les Gove vicinity($3.2M)or the downtown area($6.1M) S5 - _- S4 - 2021 2022 2023 2024 2025 2026 2027 2028 2029 FIGURE 30. POLICE SPENDING PLAN CFP project costs provided by City and in 2020 dollars;other costs are in 2024 dollars;chart does not show costs for new Police headquarters or training facility 18 AUBURN FACILITIES MASTER PLAN 2. POLICE — RECOMMENDATIONS _ ... _,, , , _ . ,. -- / _ .. or . ... , i /J/ :VJ ._ I •9#, .t.� „__{..._.,,___..i_ ___ ,..,/ • A.JUSTICE CENTER B.ACQUIRE NEW C.BUILD NEW D.RENOVATE E.BUILD NEW POLICE BUILDING ROOF JUSTICE CENTER EVIDENCE FACILITY VACATED JUSTICE HQ REPLACEMENT PROPERTY CENTER SPACE FIGURE 31. POLICE RECOMMENDATIONS PHASING ac..., , 1.0.14 '' t tq - ? all �, {t GROUND FLOOR 1• �`•�I : LOCKER AREA MINOR a };^ 1 •; - IMPROVEMENTS r - e., 4� `z k ;, .. ' ;•.4! I ka• .4 .0. 0. �" '• ? ' RENOVATE JUSTICE "_t , I. ' L,_,.—.,_. i� y J� CENTER 3RD FLOOR t `' L `t- 4- s, iT `f *r,.! 4 ,,' (FORMER LOCATION C` .t ,, r 4 } z OF GYM/MAT 1, �' �r TRAINING SPACES) ,,_:1 t •,. ' -1,:, :.. RENOVATE EVIDENCE `) w ,i y rySi;•,s BUILDING FOR GYM, I,. f:_ _ .,.f �W Ay Y MATTRAINING,AND is �'':, - c LOCKERS/SHOWERS n 1 * f _ , 1 6 'r, ,+„am ( "art i s «cf# (� r`f.':,, rrF ,0tt �r1. ° n ati. � !,, . x,,,, d v y STEP 1 STEPS 2 AND 3 FIGURE 32. JUSTICE CENTER PHASING AND RENOVATION AREA AUBURN FACILITIES MASTER PLAN 19 2. PUBLIC WORKS M&O — EXISTING CONDITIONS D'' a (..) 1 I ^ � ` ` ` ,:‘,43:::;•:-, � r — ,fi - - r . , 1 ., ' , 7_----- --\\ ,.,[1. --fiEr\:-.1-___=_.--:. -,, „____,.....±., , ,.. i , r„ja iti Jam- •" , FAST FACTS PUBLIC WORKS M&O Staff 81 Facilities 2 EXISTING CONDITIONS Buildings 9 The GSA Park serves as the headquarters for Public Works M&O as well as Parks M&O. As the principal operations yard,it supports the maintenance Building Area 43,000 sf of city streets; water, stormwater, and wastewater infrastructure, and city Site Area 6.5 acres vehicles and maintenance equipment. The site also contains the fuel island used by all City departments and decant facilities used by other agencies under contract with the City. Public Works M&O also has yard storage at the GSA property to the south. DEED RESTRICTION In 1967, a roughly 6.5-acre portion of GSA Park was deeded to the City } of Auburn from the GSA. Of that 6.5 acres, the deed included provisions J restricting the use of 5.2 acres to "public park and public recreational . area purposes."The restricted area includes ballfields used by the Auburn '--, . ` -- Little League Association as well as unused open space (see Figure 36). \ �, c(_____ In order to remove the deed restriction, the City would need to relocate '^, the park facilities and record a parks covenant on a roughly equivalent- ® � sized property not already designated for parks purposes. The ballfields �I � are an important facility for users; however,the location is not convenient 1' for many Auburn residents. A location nearer to residential areas might increase ballfield use. SITE ACCESS __L____ __i GSA Park's primary access is off of C Street Southwest. Crews also use the gravel road north of the property to access the stop light at 8th Street FIGURE 33. PUBLIC WORKS M&O FACILITY Southwest durin KEY MAP g peak traffic periods. Both routes can be used due to a 24-foot temporary nonexclusive easement granted to the City by Auburn FACILITY KEY 8th Street, LLC, owner of the adjacent property,at the time of this report's G. GSA Park completion (see Figure 36).This temporary easement can be revoked with J. GSA Property six months notice by Auburn 8th Street, LLC. 20 AUBURN FACILITIES MASTER PLAN 2. PUBLIC WORKS M&O - EXISTING CONDITIONS ,:,; .S� , � "'4° Fret'LITtESTOG� C 'I , �� • • • d � '� + ;4:74.:-4.:,,,,-, :" PUB Ct 1 t::...-ripre3S14,9017, 4::: vKt. ` IT r ,• w ;,5, s4 _ i , � ., SPACEsA. le ,,,, ,,,....,..74,,,-44., , , _ .,,,,, , i ,, ,,,.., tCr"' ',-.4'.4.,4,1',,.-'„? ,+ Do �+ Eto, � T f • a fl -, TAIe° r ii_, ,- xi r , , • I,, rt , T' ` r, l¢ a t. i t '' '�f�;. a' w , 20„,,„„46_,•.... � f � ,7 -� 1 4- a1 l'':.' ;OLI�ELARGEL ,��,` r,' y t } .5". -F 1 EV�� �rS ORA fk) f f q ,, . > i:: P� i $ e r � /� vI ..(:,, ,2 ", .F ' Px i R ,‘ ` q . ,4 + . P `� 4+ T lh :i F,. F 4 rdrn+ t Ut � g VFA • • _t 7fi ..4),-. !tt -."''14+ I a,P7 .4'4.'. i ,A rf' 4:5 -.'•- t'-4Yi_ Nr z. �>tri.*� .1, t.iit47 s GAft*. .: "� 'y [ �i}fµ A '-" ` :x ;6� r f OP,E Y. ''`; FIGURE 35, PUBLIC WORKS M&0 STORAGE AT GSA PROPERTY qt; r' * (�.ES 1i x k 1"'":104 4i:' -: 7, 1 ''..i ..j.y off, F ,�, 4, `'f 4 '' .Pitt • ` ,' ' -4- .......,... y' �, b, ,rte t 'Ad 1 �. 1,;;-44.,,,,-„,,,... COY• rr„� '<.' Pr ' � 'f+rC tyC- } J FIGURE 34. PUBLIC WORKS M&O FACILITIES CONTEXT MAP • ACCESS TO 8TH ST SW i f; BUILDING KEY i AUBURN 8TH STREET,LLC 1. Covered Salt Storage I PROPERTY; (TEMPORARY EASEMENT) { CC r • 2. Crew Shops � iw C � Co 3. Covered Fleet Parking&Shops i .. A� 4. Wash Rack (�OCCsOOIa4COCzOC infer/. •• j�� r Q.'' 1 ® ''ti,ft�r, • Ry;r '� , I „, ` I) 5. Fuel Island t # ':• 9C �7 {;r 6. Main Building # qQ , i •;SL ,It 7. Decant Facility 1 1 4 ;; ', ''. '•q`TF?/ 1 8. Decant Facility 2 c , ri` +•••”. 00 • '` 9. Crew Storage ? y� 117 �; ,`•••.• 41... i"}_w eP'^'12#t.Y,' ,407,.......4111P... ' • M ' r. prP; A Art l l�P/}*'fes , s .Y• O V ® r 0 t, ,V-`� 'r • f_"1 F... ••4 • 6s. V y r-- -.�, "' 1-ng i,r4i"P"4c 'rtl tt1 ta,'` r tib Ir' r s: M&O •• . 1 ;, ...,-,,,,,A,:,(.. t �.H rbo' RTE gip. AUBURN SCHOOL DISTRICT '! I`,f "I ;' ' DEED'RESTRICTION ,"F I! FIGURE 36. PUBLIC WORKS M&O BUILDINGS AT GSA PARK AUBURN FACILITIES MASTER PLAN 21 2. PUBLIC WORKS NI&O — EXISTING CONDITIONS ISSUES SUMMARY Public Works M&O facilities are aging and lack • Limited conference and training space adequate space to support current crews and future • Limited covered and heated storage for high-value growth. equipment GSA PARK • Strained parking and circulation • Inadequate sized and configured crew spaces • Fuel island and wash rack need improvements (touchdown workstations,shops,lockers, • Security and site access concerns restrooms,lunchroom) GSA PROPERTY • Limited storage/warehouse space for growing No issues were noted for the storage at the GSA service requirements property, however it would be beneficial to co-locate • Not enough fleet maintenance bays this function with headquarters if space was available. - (f * , 4% 1 er,__,..\.. ,- ...-Z.H'' ' :' L9,....-ai ,-----. . RUM ;rim= — -",,,, __.-,--:: 4 t d ice" �^' '�, , L r yF w r,* 5- ; I-r 4-br T til ° ;i /, r`,,, y• C` ` rat ` M1 FIGURE 37. LIMITED WORK SPACES ARE NOT ABLE TO FIGURE 38. LIMITED COVERED PARKING LEAVES FLEET AND ACCOMMODATE SEASONAL CREWS OR FUTURE GROWTH EQUIPMENT EXPOSED TO THE ELEMENTS ® Good ® Fair El Fair/Poor • Poor H 0 W W C H 0 Q F- Z Z OW F_ Z OO LJ 'i w O LL ea W 1 i 0 D Q Q Q 5 V. W Z w . - 4 u LL 1 LL Z CO y }. ed ® ® 1 Covered Salt Storage 1,400 In ■ 2 Crew Shops 1,500 1990 X ■ I 3 Covered Fleet Parking&Shops 7,000 1990 X U MI 4 Wash Rack 1,500 X • ■ 5 Fuel Island 1,000 X U U 6 Main Building 18,900 1970 X ® ® 7 Decant Facility 1 2,900 2015 II ■ 8 Decant Facility 2 2,800 1987 ® ® 9 Crew Storage 3,000 2016 FIGURE 39. PUBLIC WORKS M&O FIGURE 40. PUBLIC WORKS MAINTENANCE AND OPERATIONS SPACE USE SUMMARY CONDITION BY BUILDING AREA 22 AUBURN FACILITIES MASTER PLAN 2. PUBLIC WORKS NI&O — FACILITY NEEDS FACILITY NEEDS _ As is summarized below,Public Works M&O lacks sufficient space in every program category. i i SPACE NEEDS 0 �i t y ILI III Ci ILI K a D W r 1 W N IL Z \ J Crew Support 8,800 21,900 60% FIGURE 42. CREW MEMBER Warehouse&Shops 10,500 44,800 77% WORKSTATION Covered Parking 9,000 34,000 74% _ Covered Storage 17,900 23,900 25% 40004Y"tlMI +� Yard Storage' 6,200 17,500 65% ,. 6. CJ:t%,, ,), Open Parking 48,700 49,800 2% 71.1r---715:', f rs�. Sewer Vactor Decant 0 3,500 100% '". „N' i�!; ;, .M.�.t.' Vegetation Sorting Facility 0 130,700 100% _. .-=``" . 'd ,~ , FIGURE 41. PUBLIC WORKS M&O SPACE NEED SUMMARY l'°' S *Space does not include laydown yard storage at GSA Property t Sewer vactor decant and vegetation sorting facilities are facilities that ' 4 :E"-=" ~' S. ;\da will be needed in the future. FIGURE 43. CREW ACCESS BULK MATERIALS BINS SEWER VACTOR DECANT FACILITY The City currently hauls vactored sewage waste to the county landfill on a ,,„,R .�„ biweekly basis.A study and analysis of the City's vactor disposal methods — '..7,-,---- ...: ,","_``----..,,, is a project identified in the current Capital Facilities Plan(CFP). VEGETATION SORTING FACILITY - The City currently sorts vegetation spoils at the Jacobsen Tree Farm,in an __ ,;" .I area planned for conversion into a Parks facility. As this location will no I ' '}' L longer be available for this use,the department has identified the need for 1:I . dd three to five acres of land for a new vegetation sorting facility.The current -1�" I-` . CFP includes a project to evaluate the cost and benefits of acquiring property for this facility. FIGURE 44. DECANT FACILITY LOCATION REQUIREMENTS ,; The Public Works M&O headquarters needs to be centrally located to easily •_,rr ,4 -- ` /� serve the entire city. A central location is also helpful for easy access by I o, other departments requiring fleet maintenance. In addition, co-location \ - , } or proximity to Parks M&O is preferred as it provides some facilities and \ " . management efficiencies. I+►= •' , 3 -#,. .,•--'• -:ti's ~�` .�, ; _moi . FIGURE 45. SIGN SHOP AUBURN FACILITIES MASTER PLAN 23 2. PUBLIC WORKS M8,0 - ALTERNATIVES EVALUATION ALTERNATIVES EVALUATION The team first evaluated the following three approaches to address Public Works M&O facilities issues and meet future needs: 1. Rebuild GSA Park facility and purchase adjacent property 2. Relocate to north Auburn 3. Relocate to GSA property Of these three options,Alternative 1, remaining at GSA Park,was the best performer. It positions crews most efficiently to serve the city, allows for a phased approach to investment, is the least risk as it doesn't rely on uncertain or complex land acquisition, and, because Auburn already owns the site and phased improvements can maximize use of existing structures, is the least cost solution. It also provides some co-location efficiencies with Parks M&O. However,at an estimated cost of$97.4 million,this approach is too costly to pursue given Auburn's current financial framework.As a result,a variety of lower cost scenarios were explored.These scenarios compared different site concept and facility use approaches to identify the most cost-effective way to meet critical needs. 0 NEW HEADQUARTERS IN NORTH AUBURN sL) {n RENOVATED HEADQUARTERS AT-, SR 18 GSA PARK _ SR 164 ' NEW HEADQUARTERS AT GSA PROPERTY 0 FIGURE 46. INITIAL PUBLIC WORKS M&O ALTERNATIVES EVALUATED 24 AUBURN FACILITIES MASTER PLAN 2. PUBLIC WORKS M&O — ALTERNATIVES EVALUATION KEY OUTCOMES Key outcomes from the initial alternatives and lower-cost options analyses are summarized below. More information about analysis considerations can be found in Appendix A. RECAPTURE PROPERTY FOR OPERATIONS Recapturing the deed restricted area for M&O functions is essential to GSA Park's ability to meet the needs of Public Works and Parks M&O. Once the deed restriction is removed, the area north of the ballfields can be immediately used for M&O functions. This added space also helps ease construction phasing. LEVERAGE EXISTING ASSETS Reusing, re-purposing, and expanding existing facilities is the most cost- effective,approach to meeting Public Works M&O needs. In particular,the decant facility and crew storage building can be used through 2040. In addition,as there are significant utilities serving the Main Building(Building 6), retaining supervisory control and data acquisition (SCADA) functions and the Department Operations Center (DOC) at this location is the most cost effective and straightforward approach. IMPROVE SITE ACCESS Retaining efficient access to the site is critical to ongoing operations efficiency,, flexibility, and emergency response. The first relatively straightforward step to improve access is relocating Parks M&O greenhouse and bulk bins to open up access to 15th Street SW. - -- • c' n �iYnrl-. ✓ r Stix,. $g Wr A, � 1 4'7371 , • il.�. ' � ., R YS"I'�yJjW d 4r�`+Y. I L ~ .�8g 9 > ,y�i �r _ i� rte, rag L ? f ,- _ k"" d,j �Y ..� syr f t . `` a d ` .�.t _ n:�'s'�•ae"+ 'a'4 .uRr;: s 'w� "^ JC` �E'+n�. liee � o r•� � h ;+t� u i } FIGURE 47. CURRENT SITE ACCESS NORTH TO 8TH ST SW FIGURE 48. UNENCLOSED VEHICLE STORAGE BAY AUBURN FACILITIES MASTER PLAN 25 2. PUBLIC WORKS M&0 - ALTERNATIVES EVALUATION STUDY BEST APPROACH TO ACCOMMODATE NEW FUNCTIONS Sewer vactor decant and vegetation sorting require significant space and/or investment. Studying these functions to determine the most cost- effective path forward is recommended. ADDRESS CRITICAL NEEDS Providing adequate space for crews,the fleet shop,and supplies;protecting high value equipment; and replacing the fuel tank are Public Works M&O's highest priority needs. • Building a new modular crew facility is the most cost-effective approach to providing adequate crew workspaces and support facilities. • Remodeling the Main Building (Building 6)for fleet shop and crew support facilities is the most cost-effective approach to addressing space needs and improving workflow efficiency for the fleet shop, storage,signals crew and shop,and crew support space. See Figure 51 and Figure 52 for existing and proposed space use. • Constructing a new wash rack is a relatively low cost but high priority improvement. See Figure 50. • Enclosing Building 3 to keep equipment from freezing and installing modular covers is a relatively low-cost way to increase operational efficiency,shorten emergency response times,reduce maintenance costs,and extend the useful life of Auburn's highest value fleet and equipment. • Partnering with the Auburn School District to create a shared fueling station on adjacent property is an ideal solution that serves multiple entities,distributes costs,and allows for more efficient use of the property. ,14 ohtwoo (r(t(i —,.; ` r�, � �, I' A,: j Its F I' '� -3,, ,, -rx° " STI \ft: �� '�- 111.. . 'r • *law, _ $ ,mtx��^" rt"" !b` fi ^[i, � P T ,fir ",` 7i, p -- . J I FIGURE 49. MAIN PUBLIC WORKS M&O BUILDING FIGURE 50. EXISTING WASH RACK 26 AUBURN FACILITIES MASTER PLAN 2. PUBLIC WORKS M&0 - ALTERNATIVES EVALUATION r L 1 1 IC _� 2ND p FLOOR _ d�lei� { " a MEETING 1_ ROOM I I SIGNALS ENCLOSED PARKING .. _ - �- i • A'_ _ rj I -NTRALIr �� 3 oxicp STORES , sl. 1__ y CREW 1ST I �• WAREHOUSE 'I -.0 SUPPORT FLOOR G I I i_r _ � _ ICI-0 • ADMIN . • FLEET MANAGER FIGURE 51. EXISTING SPACE USE IN MAIN BUILDING I - 2ND = ,,,....1{11L_• FLOOR ,- ^�•FUTURECREW I ',� r OFFICES I i CREW SHOPS h '" 71,;: 11 EXPANDED , %r 1ST Ilo' •' FLEET SHOP SIGNALS FLOOR ,` ADDITION I : iJ'7" ' ' :"•, ' �N 11 __- - ' iril i LI it ,, `;r, CREW SUPPORT @ -... p o'" ' •, CREW WORKSTATIONS REMODELED SPACES ® ADMIN r, MEETING ROOM FIGURE 52. PLANNED SPACE USE IN MAIN BUILDING AUBURN FACILITIES MASTER PLAN 27 2. PUBLIC WORKS M&O — RECOMMENDATIONS RECOMMENDATIONS Public Works M&O facilities recommendations,approximate costs,and phasing suggestions are listed below and illustrated in Figure 54 on page 29. Project costs by phase are illustrated in Figure 55. FIGURE COST PHASE RECOMMENDED PROJECT 54 KEY (2024$) I II III IV A Improve vehicle storage bay Protects high value equipment by enclosing bays $820,000' B Add central stores addition and convert space to fleet Extend main building for central stores warehouse and renovate vacated space for fleet maintenance C Replace fuel tank Explore option to partner with Auburn School District for joint use of their fuel $320,000' tanks;replace fuel tanks if partnership is not pursued D Study need for sewer vactordecant facility Analyze current vactor disposal methods and identify cost-effective $180,000' alternatives(not pictured) E Evaluate vegetation sorting facility feasibility Review the costs and benefits to acquiring property for use as a vegetation $966,000' sorting facility,evaluate opportunities to partner with neighboring jurisdictions,acquire property and develop site(not pictured) F Transfer deed restriction Work with the GSA to transfer the deed restriction,transfer of recreation TBD assets addressed in Parks Recommendations on page 37 G Build crew building and wash rack,open access to 15th St SW,add parking Construct new wash rack and modular crew building,relocate Parks M&O111— j building to open access to 15th St SW,add additional parking for Public $14.9M Works M&O and Parks M&O H Remodel main building and add storage Renovate main Public Works M&O building for use as fleet,shops,and crew $5.6M support,add new storage facility;see Figure 51 and Figure 52 I Cover high value fleet and equipment $1 9M Build covered parking for high value fleet and equipment FIGURE 53. PUBLIC WORKS M&O RECOMMENDATIONS *Cost provided by City of Auburn 28 AUBURN FACILITIES MASTER PLAN 2. PUBLIC WORKS MgO — RECOMMENDATIONS I. Phase 6 • Phase II "I.COVERED FLEET'•CREW SHOPS. El Phase III PARKING / &BULKB S . , ® Phase IVA SVEHICLE ;;•‘ C STORAGE BAY ; -..1■ CREW SHL9PS ' „ ; I , i (BCENTR / AL L. `o - : 'STORESADDITI4,--:.. > DEC ` CRE ,t &O F' ,� 1 BUILDI G •RKSM ,� ' — — - It .PAGE 30 .\ f STORAGE 'z • • --- ,,"s,,'a4,.,5``` ` ',0 H CREWIII ,,, f 1. � . STORAGE C.'FUEL s � y iY tt � t� t > TANK I, ,, t G.OPEN ACCESS )c.r: -. tI ti,,.e£ '-,:ss p.,a dye “i _ ' I *>•-.-- I I F.TRANSFER DEED >, % : a RESTRICTION F _15THHSSTSWc _._..___,_ __- FIGURE .. __ -FIGURE 54. PROPOSED PHASING OF GSA PARK PUBLIC WORKS M&O RECOMMENDATIONS _ _ —.._.____._._—,—_—,___ __.. _ N_ O' 9 j 2021 2022 2023 2024 2025 2026 2027 2028 2029 FIGURE 55. PUBLIC WORKS M&O SPENDING PLAN CFP project costs provided by City;projects A-D are in 2020 dollars and project E is in 2021 dollars;other costs are in 2024 dollars AUBURN FACILITIES MASTER PLAN 29 2. PARKS M&O — EXISTING CONDITIONS � � r IP(a cry i;;.1 'T e-a '"x'-1 r,.. - .. 41 _ ' , ... ,L.,_-, -i.- ,--- . r .. :., -3 . --,7.= . . ' • - r---rf , L./ . . Via., Y \ . , r 7 "'' 1 r V 'i- . rf-- 4., .,..._,.... . „, -,,,,„. ,,, i .. . I ,,,,,,„ . , _,... i._ ,_„...,;,__..., ... ._ / .'7' s. r/. - , rte"' `--Ln- , ' I FAST FACTS PARKS M&O Staff 16 Facilities 4 EXISTING CONDITIONS Buildings 9 GSA Park contains a main building with crew support, equipment maintenance shop, and storage; a greenhouse; and hazardous materials Building Area 22,900 sf storage building. Parks M&O shares use of the site's fuel island,wash rack, Site Area 7.2 acres - and decant facilities. Crews that report here maintain most of Auburn's parks and civic facility grounds.This site is also the department's primary equipment maintenance facility. Auburn's Game Farm Park has the R Street Property storage facility and Game Farm Park operations yard. The Game Farm Park site has one _ 1 modular building with crew support and shop space.Crews that report here i is maintain most of Auburn's south end parks.The R Street Property has four I recreational supply and equipment storage buildings.Two smaller storage - 1 ph r�. sheds are adjacent to a large office and a warehouse. Laydown storage on the east side contains a covered storage area.The R Street Property is ' currently underutilized. ® ,e) The Herr Building at the Les Gove campus is used for Parks M&O storage fp and well situated to serve Auburn Parks,Arts,and Recreation programming on the campus. FIGURE 58. PARKS M&O FACILITY KEY MAP,INCLUDING CITY PARKS FACILITY KEY G. GSA Park H. Les Gove Herr Building K. R Street Property L. Game Farm Park 30 AUBURN FACILITIES MASTER PLAN 2. °ARKS M&O - EXISTING CONDITIONS y. ; stity� t{` &"AF /., r ., 0:: i, r f^ ' #'7 ,-,..4., -., , 7 .�, ! '4;.,:c.-9.1.0 A+-F r` 'o �' j �' ti +t'r4 _ a l ' #s 1 t _ _ 4 ' , AXE, „, r� 4.� s��, � t �, X 'fir * dL.,„ ^r '__ I. r. '{l '*,: .k �t k q ty oi.N., &1 , t3. t 11.1 ril (y i kit. a r . ' ii ii t` t ►+ate�,,,_' Eb . ,.I [� I a i fir.'G ._'.FFJI+ 271S- ,54,"E 3114r, FAfZM r Ni.te • ° '1.4--. 1 ii- , . .. 'a*4, k ,k (s { iirPr ..,, - " FIGURE 60. GSA PARK u .�1 J �, ^'•: 'ua. A=.r a ...... ts;€s ( z i� '�x'':.. ,! r ? i y .1t' FIGURE 59. PARKS M&O FACILITIES CONTEXT MAP >r � i BUILDING „,,. ,,„,, .. KEY , !..,,, r ,? } ' 1. GSA Park Greenhouse 4� , t, 24.1-re- 2. GSA Park Main Building g�*', 'II = 3. GSA Park Hazardous Materials Storage Building _' k 4. Les Cove Herr Building \;:\_., I A^ 5. R Street Property Storage Building B ( • t, ,. . 6. R Street Property Storage Building A ! „” . A. y 1,5,-.. ,:t: l �9 ,. 7. R Street Property Shop/Office w b. S. R Street Property Covered Storage """'". (`T . 9. Game Farm Park Main Building - -—' = ` FIGURE 61. LES GOVE HERR PROPERTY . 29TH ST SE + i Sr '` /� `''' L ..,,,%4,`4..,,...'1. srr' ',r.'y +^' — r •' Y V. 41$ R VVP � r3 1 � r: r �lp 41, 0 • :4,,,,k•--:4 ' kii. i r•TI Ar•q )`. v "Ili.y4J-_,,....-.„„:-.--,,,;-T.-=` >`4�,S ulcer VOL -e., 8• ' a i Qw ,. �`' ' L�L1 { y, t w w� M. _ _ ," 33RD ST SE I• k,,,,.), _ 1,'' "- A ' a. - } , f+rte 1r �la`" 'I'''-'4' -� �a.-., +�: � rel'. ,��' r'" �".� � �• FIGURE 62. R STREET PROPERTY FIGURE 63. GAME FARM PARK AND OPERATIONS FACILITY AUBJRN FACILITES MASTER ALAN 31 2. PARKS M8,0 — EXISTING CONDITIONS ISSUES SUMMARY Parks M&O facilities are aging, lack space to support GAME FARM PARK SATELLITE current crews and future growth,and for the most part • Inadequate crew work and support spaces provide low quality support space for crews. • Limited covered fleet and equipment parking GSA PARK R STREET PROPERTY • Inadequate crew work and support spaces • Underutilized and failing facility • Limited parking and storage • Security issues • Security and site access concerns HERR PROPERTY No issues were noted at the Herr Property. 1 - I.V.- ._1161. ru dii; . cl ---7-1-sr .}) i „ ' - -- ' '.; ,."., - ' eir;PXI, fx,. .,. . tricf 4...,_,r,,. : i , t.. -p-- m. ---,.._,,;c,, '„4 L-.F,4 - --. ! - ,, /, ,:... .,_ ,_ - -- . ,,,, - (, / __. ,_, .., __,_. „ ./ ,, ,..„...: 4-0 4 ' '-,)— 't.' 11 city_: , ,, ‘...,`,,”4-• ,J.).:-,,,,:.1,42---: 1 f - FIGURE 64. MULTI-PURPOSE CREW OFFICE,BREAKROOM,AND FIGURE 65. DETERIORATING PARKS M&O FACILITY MEETING AREA ® Good • Fair I Fair/Poor • Poor Q o W W o Z 0 g 'Ij W p O W l- el = � � e, V .J W a c N 1 Z = .J LL W V I u LL 2 u. z m – >- i ul CC El • 1 GSA Park Greenhouse 1,000 2002 2 GSA Park Main Building 8,200 1993 X • ■ 3 GSA Park Fertilizer Storage 1,200 1944 X Z. ®* ■ 4 Les Gove Herr Property 4,000 1971 • • 5 R Street Storage Building B 600 1950 X I. ■ 6 R Street Storage Building A 1,000 1950 X ■ ■ 7 R Street Shop/Office 4,000 1963 X II III 8 R Street Covered Storage 2,300 1990 X • • 9 Game Farm Park Main Building 3,700 X FIGURE 66. PARKS M&0 CONDITION BY FIGURE 67. PARKS MAINTENANCE AND OPERATIONS SPACE USE SUMMARY BUILDING AREA 'User rating provided by City 32 AUBURN FACILITIES MASTER PLAN 2. PARKS M&O — EXISTING CONDITIONS JACOBSEN TREE FARM The City is developing a new park at the former Jacobsen Tree Farm in the Lea Hill neighborhood and Parks M&O will need a small facility for crews and supplies to maintain the park once it's developed.These crews will also support maintenance at other parks in northeast Auburn. The City completed a master plan for the park in 2010 and the first phase of construction is set to begin in 2021. This park has been identified as a potential location to relocate the GSA Park ballfields once the deed restriction is lifted. As the M&O facility and ballfields were not part of the original master plan,they would need to be incorporated into the design (see Figure 68). YM�"Z, .,--sate lt� a 4. 1 w ' n ty� `. ilj. i . p r 1---t- - � z- 4 g -,ti, ,'' PHASE IV �;r ss _, PHASE I.I e `` , j ,., 3 s ,I yy e• s ,03 :at'My r. 1," .,�,.,lw s w-,.1 S to! e�M S., ,,i. 71i., A -4''aS'=.,...« '('y, f h.. 2 kap I I i 9 `.4.y �7`.�,+�,�� ':I ' 1 -1,, 1,2,,:r1. . .f--.--1_,,,,.2,,,,),, ,v - .y.. +1,'. _,,_e, , ,I1 «S „.e.5,/ �r�__!,,f4]���sj�.i� � „re '+` 1 4.. «Y. .. ii , "` �(g..16,:,,,‘,„J4 7n'CPs 4 4 -���, (([Ili , .. .3` (,,f ,-- 1::, `,.s..,cr ' ( ' ,,:,ft w ), „IV dm-Te -,',E„),t,‘,'\ ..'A.ii„, 4, PH, ',!-- ,. ,,.....0.„'s , '1,,Al'''. ,•,- . - -.),,..- 0.,/,--,,.,',, ,, \A°.4., 41Q14, t !, w ! r —1 ' , t.„-.,.--Yft----',Va*ei: *-iiee- 44,4„-----, „,,t , -,. ,,I .14,' ;. `, I= `> < ,;"4 :its` ;. , PHASE I ,te �' l fi --.> f Vii!-,:,4-4___,------44''','4,'";"^ 1 11 _ 2010 FIGURE 68. JACOBSEN TREE FARM MASTER PLAN Source:Jacobsen Tree Farm Park Master Plan,The Berger Partnership PS, AUBURNFACLLITIES MASTER PLAN 33 2. PARKS M&O — FACILITY NEEDS FACILITY NEEDS F iA1 '� 1 Alf� � f 'u " ,� As summarized below, Parks M&O is deficient in a number of program ,. 41'"`' ; categories. r'�.; SPACE NEEDS --� Z V ji;,-., 1• rat> 0 2 IL- w IL 0 D la 1.. 4,44vir - -- - - - - W N LL Z el ", ' HEADQUARTERS — _ 1 Crew Support 1,000 1,800 44% FIGURE 70. FLEET PARKING AND YARD STORAGE AT GSA PARK Warehouse&Shops 4,200 13,800 70% Covered Parking 0 2,200 100% Covered Storage 2,100 23,900 91°i° 4 Yrailliard Storage 4, 5, 18 i° :.",.; i Open Parking 5,600100 14000,400 6181%% 1°i° ., , '.I ,__,,,....__,-Lc-1,,,.. l''' ..1. _ GAME FARM PARK _ Crew Support�, ---- ------�-_300 — 990 70% '" '" . , - ,; Shops 2,700 5,200 48% ' * .. ' '''.147"'''' Covered Parking 700 700 0% FIGURE 71. COVERED STORAGE AT R STREET PROPERTY Yard Storage 2,500 3,100 19% - ! (' /, Open Parking 2,000 2,400 17% / r I - -" /. HERR BUILDING I 4. 4.;.:......r a 1 1......,.,:i.,-„ _,. ..1 Warehouse4,800 4,800 0% :. Izir.1 i 1 ttif,_, ' I R STREET PROPERTY ___ _ _ _ 1 j4� r ' 1 Warehouse 5,600 — 5,600 -- --0% —A �eI Covered Storage 2,300 2,300 0% 1 f ” Yard Storage 73,500 73,500 0% FIGURE 72. RECREATIONAL STORAGE AT R STREET PROPERTY JACOBSEN TREE FARM(future yard) ,` Crew Support 300 990 70% ' • �- Shops 2,700 5,200 48% --,4 i--� ? - Yard Storage 2,500 3,100 19% -,,,: . w. �' ,i ... -4, Open Parking 2,000 2,400 17°i° r ' ''t"'*, "A '" ''' ra,:' FIGURE 69. PARKS M&O SPACE NEED SUMMARY it It 7sts, tn- '`:.- —-+ ia. _*5t� `!'P Y d LOCATION REQUIREMENTS ;l ,a. �� \ �.- _ Parks M&O facilities need to be located in proximity to the parks they serve. }<; Game Farm Park and Jacobsen Tree Farm require dedicated facilities to r— --- ! V manage those parks as well as others in the area. In addition, Parks M&.0 FIGURE 73. EQUIPMENT SHOP AT GAME headquarters should be centrally located.Co-location of headquarters with FARM PARK Public Works M&O offers some facilities and management efficiencies. 34 AUBURN FACILITIES MASTER PLAN 2. PARKS M&O - ALTERNATIVES EVALUATION ALTERNATIVES EVALUATION The team first evaluated the following three approaches to address Parks M&O facilities issues and meet future needs: 1. Rebuild facility and purchase adjacent property at GSA Park, renovate Game Farm Park,add facility at Jacobsen Tree Farm 2. Relocate headquarters to Game Farm Park,add facility at Jacobsen Tree Farm 3. Relocate headquarters to GSA property,renovate Game Farm Park,add facility at Jacobsen Tree Farm Of these three.options,Alternative 1, remaining at GSA Park, was the best performer. _ It positions crews most efficiently to serve the city, allows for a phased approach to investment,and,because Auburn already owns the site and improvements can maximize use of existing structures, is the least cost solution. Alternative 1 also makes needed adjustments to Game Farm Park and better positions crews to serve Jacobsen Tree Farm. It also provides some co-location efficiencies with Public Works M&O(see page 57). However,at an estimated cost of$32.3 million,this approach is too expensive to pursue given Auburn's current financial framework.As a result,a variety of lower cost scenarios - were explored.-These scenarios compared a variety of site concept and facility use approaches to identify the most cost-effective way to meet critical needs. r { 2 RENOVATED, HEADQUARTERS AT-. SR 18 GSA PARK , 0 SR 164 - , 0 i EW HEADQUARTERS AT GSA PROPERTY(\\ NEW HEADQUARTER AT GAME FARM PARK 0 FIGURE 74. INITIAL PARKS M&0 ALTERNATIVES ANALYZED AUBURN FACILITIES MASTER PLAN 35 2. PARKS M&O — FACILITY NEEDS KEY OUTCOMES Key outcomes from the initial alternatives and lower-cost options analyses are summarized below. More information about analysis considerations can be found in Appendix A. LEVERAGE EXISTING ASSETS Providing adequate space for crews, supplies, and equipment, and positioning crews to meet service needs are Parks M&O's highest priorities. Renovating and expanding existing facilities is the most cost-effective approach to meeting Parks M&O needs. Renovating/building new crew support space and adding much needed storage and warehouse space at both GSA Park and Game Farm Park is the most feasible approach to meeting near term needs and accommodating future growth. ADD FACILITY TO SERVE THE NEW PARK AND LEA HILL Building a facility at Jacobsen Tree Farm will meet crew support, storage, and operating needs and position crews to more efficiently maintain the new park and others in northeast Auburn. IMPROVE GSA PARK SITE ACCESS As described on page 20, increasing access to the GSA Park M&O facilities is recommended, which requires relocating Parks M&O's greenhouse and bulk bins. �i" �'P%-` c r i,r,;z�!`:wrj,�,y r k,..13,411K i ti,.. 4 4y r'", .1, -. :or...,',- r...--..-:c:4:,:1441:1:ii'-' 41, • - v. v '(' 'fi lir.., lm ^^FF ((rte �T f., _ --:.?-',....;"''' 'Al' '-'1.1"1'..,....' '4. '; 'll i ,:c7 .4U,teN il'' ,ic,::, :, ^ i � 4.1,,,,,, 4').,,i, 1 ©.nn/STs,•4<c. :) OVATEDr ' .4 1,F 3PAGD 'N -� ;ti c � , ADDIT co maw'la` F c •. �• 44' it- , `may tR°" 0 f�, u�.'' +f B REM E fD SHOP..,,.;,O .4. P i 1T,Ig', 1 _ (gic,4'. BEI° s : 1,___I `%'. /' .0:".. rr^i! I f:4UTtP.i t ill.` 1 '� I ©r FIGURE 75. GAME FARM PARK RENOVATIONS FIGURE 76. GSA PARK PARKS M&O RENOVATIONS 36 AUBURN FACILITIES MASTER PLAN 2. PARKS M8,O — RECOMMENDATIONS RECOMMENDATIONS Parks M&O facilities recommendations, approximate costs, and phasing suggestions are listed below and illustrated in Figure 75 and Figure 76 on page 36. Project costs by phase are illustrated in Figure 78. FIGURE COST PHASE RECOMMENDED PROJECT KEY (2024$) 1 II III IV A Open up access to 15th St SW at GSA Park Relocate greenhouse and bulk bins to open access to 15th St SW TBD B Renovate Game Farm Park - Build modular crew addition and renovate vacated area for shops and $2.3M storage C Build new facility at Jacobsen Tree Farm Design and build a new satellite and relocate the ball fields and other assets $3.7M from GSA Park(not pictured) D Renovate Parks M&O's main building at GSA Park Remodel the crew support space in the main building and add a storage $1.7M addition FIGURE 77. PARKS M&O RECOMMENDATIONS 84 — -- 41 O $3 _-____._,...,._._--------- -------`-------------------.-. -- - --- -- $1 --- ---'---- '--- ------- -- - ------------ --IT 2021 111 2022 2023 2024 2025 2026 2027 2028 2029 FIGURE 78. PARKS M&O SPENDING PLAN Costs are in 2024 dollars AUBURN FACILITIES MASTER PLAN 37 2. ADMINISTRATION — EXISTING CONDITIONS F.^ v�,g - •44",,N. , _ '".�` s+ e r .tea V \' ! 5[�W.,,,�':.. ^" ,.: _. ....�" i ...X ` .S i :c; `+. ` ., A 5- s, g\yam" ' ' , �`, . .. , 1 r+r:,A.tl, t l ••:(.•,-;r ^h.ah.i,, `--li'l'7.s+,$ i i / � �Y.C�fr .T•*� 11a�.. ._ _ _ )�{! I.�'!•si?: w"'�"t rrr'�� �I � l ��'I, �� !_ ' ';�~_ :- - '. lig' " =s,/•",if,fr ''� i `, TA*, :,`Q ,x"-i ',---,4_,,,..,.. r. ��4k; ill ! .;" Vrat io ! ' ' ?�1�a � . ,,I+z• — _ l ' 4il�lliitlii�311_. q i,,i tw- . + 'I.r ,,,,•,1...,' iJ! ,l y..*:'4—.',41:: *s . �p�v. y '' �� �,L ..ca � ' jZ�`'yfr;ri"s `y -,,_ SiJ J'•;j A _, t. -- Jittow.---. 1 1FAST FACTS ADMINISTRATION Staff 174 Facilities 3 EXISTING CONDITIONS Buildings 3 City administrative functions are located in two downtown offices and one warehouse at the GSA Property. Building Area 81,300 sf Site Area 10.2 acres Administrative functions are primarily split between City Hall and the City Hall Annex across North Division Street. City Hall was built in 1979 and serves as the seat of government, housing the offices of the Mayor and City Councilmembers, City Attorney and City Clerk, Human Resources, Administration, and Facilities. Council Chambers is located on the first floor. The basement contains a portion of the City's records storage. - _ The Facilities shop and storage occupies the other part of the basement ' I , ; distributed throughout what used to be the jail. ` The Annex was purchased in 2010 and comprises the second and part of 1 the third floor of One Main Street Professional Plaza.Public Works,Finance, \ ____Ap,2 , , i Community Development, and Innovation and Technology offices as well tio as the City's Emergency Operations Center are located in the Annex. The GSA Property has a building Auburn shares with the Valley Regional Fire Authority. The Facilities team uses the City's portion of this former ( warehouse as their shop and for furniture and miscellaneous storage. FIGURE 79. ADMINISTRATION FACILITIES KEY MAP FACILITY KEY C. City Hall D. City Hall Annex J. GSA Property 38 AUBURN FACILITIES MASTER PLAN 2. ADMINISTRATION - EXISTING CONDITIONS �� w.m °a'4',1" ..._.-7:i FallTles s`OP mm ; &A !* ." , y1� .. ' a ,51To -b—= `( PUBLC I �1t �r*47 a a `' ' j` "` • YC' O. I j I a 3� � � � t r �s � � ., G1�NA��1R�E� �' O LAS V`L, '' '` �� , ` 'l ' '" tE .; 'k` '' AJTa OO S�TOR,AG.1. � r ',— ��i€If 'i ce' ,...W'NTOW,N R 8 ; 41 i�, i, '"!',."4 - _ 7 r r t� i '''' t i d w b - ;$1,limit.,-.43.-• ' P4 tit; ,3*.;,,,,h-4,,i"-,-<';'t.."0.-;"?....%.:.*fer"1 =,', '''' ''',41.--M','',,';' ' ' 8 Sdti � •V a ,..w „s -i tM w. PO1t E'L�, GE 1 r,� 1. ,» f '� b: ‘,. __,,,,,,.,, ,ip,i,„ =.7,...... .1..••=-,.,..,:itx•io„,,,,,. ., 3.4 - _, Ago- ,.. • - . • _ . "' {r .mar�� i‘c i„,,,,,,... ,y,�rti,,.,,,,,,,,,f„,,)„,,, 1 .,„ ...,4:,.. , . -- Nlyiw, -4, .7-4,'...r -t- .' 'rf'''' '� ' _ 'y'"' °'tia' ;. xa Y:., [v4 t -,,,,,,,L. ," � .,„.. iltitti,n. -.'''' " . 1, ,,,,,,ry,.,,,,,, .......4,..7...1.1.0t--,,„ ;� 7-",..',. `:' iii ,r,..."."-,.,,,,,..:i: ri., /' k '' w ' � ,� � � *"gym A , , Sy .e FIGURE 81. FACILITIES SHOP&STORAGE AT GSA PROPERTY y Y * o ,t ' '"' tir rf . .' e'.� rt . ..>, 4 $4am FIGURE 80. ADMINISTRATIVE FACILITIES CONTEXT MAP y m 4—i i 1 xr. ,- .we.'" 4" �, ...7,'". „,.......,,,--- --.,,-,:'=:-..--, ar ,,,-.,' �-7,7- - s_1 iiflUt .,..:f-' F _ LM S " L3� " I. '� " t 1ST STNW`` �t w a� ® y r . —tt}` ,,yy . r ,i-.L. �. '' Dq 5..,,, j. w i 1 l T J. ^ . .'a § ,„"'P mo o. �, , ` '€''„I Z a,. "�% - - it fi, ' O +l£ 1 i „ C' , ` r a"z."7 - .�'riN ", 04p• .4r.:., ',Sfil-,-, _ fir `' ', SWM S1Tp "fix -6...-:-.,-1 '' t - , j " ' ' „1.-i-' i r art � w �� _ �_ r ` r e, it FIGURE 82. CITY HALL AND CITY HALL ANNEX . AUBURN FACILITIES MASTER PLAN 39 2. ADMINISTRATION - EXISTING CONDITIONS ISSUES SUMMARY Administration facilities are a mixture of aging and , newer facilities and inconsistent workspaces. CITY HALL CITY HALL ANNEX • Aging facility with seismic and structural issues • Underutilized lobby space with security concerns • Inconsistent sized work spaces • Inconsistent sizing of office spaces • Poor quality Facilities work shop in former • No transitional space for building inspectors and basement jail other field personnel between field and office • Privacy and security concerns at customer counters y .. " "' k" f ,-----1 _ .1,- {^is , — x `"* " ss -, . Iwj Lij. y h -g IP l._ • ',, .0 it;Et.=, I '1 I s � , i ' . - : ....-.• '4 -•, ... S. Y".. ..,:: •. ". 41 d.,..%.' fN, �.,T ; ,mss, , FIGURE 83. THERE ARE PRIVACY AND SECURITY CONCERNS FOR FIGURE 84. THE ANNEX LOBBY HAS UNDERUTILIZED SPACE AND CUSTOMER SERVICE COUNTERS AT CITY HALL SECURITY CONCERNS , II Good M Fair • Poor W Q 0 I f cc 1- o z Z z a ,i„ cW O W F Z 5 1 ` to 1- 1 c u J o a m „,in o E E A City Hall 33,400 1979 X B City Hall Annex 39,500 2010 • E F GSA Property 10,500 1944 FIGURE 85. FACILITY CONDITION BY FIGURE 86. ADMINISTRATION SPACE USE SUMMARY ADMINISTRATION BUILDING AREA 40 AUBURN FACILITIES MASTER PLAN 2. ADMINISTRATION - FACILITY NEEDS FACILITY NEEDS ., �`\\\09 _,-.,.7.7... -', As is summarized below, Administration space is not well configured for r _ -� • efficient space use and is slightly undersized to meet future needs. The ? 1 � `. I': warehouse facility occupied by Facilities at the GSA Property has more - w space than required for this function. 1 P ,11/U ! SPACENEEDS — ':I -or te LL LL z ;: Z v W Nce iJ -,�. f' W D0 LL X Qa ii— la D W FIGURE 88. REMODELED COUNCIL w in LL Z CHAMBERS AT CITY HALL Offices,Council Chambers,&Lobbies 61,800 67,500 8% Warehouse 18,300 13,100 -40°i° %-" Workshop 1,200 1,000 -20% i P' FIGURE 87. ADMINISTRATION SPACE NEED SUMMARY i ., . 11%,,,i EI EMERGENCY SUPPLY STORAGE rc D` r-nr--•i As the City's Emergency Operations Center in the Annex is in an area with 7 f l)' a designated seismic risk hazard area, developing a back-up Emergency I I, Operations Center and supply storage area is recommended. ,F p- - k LOCATION REQUIREMENTS FIGURE 91. TRANSITIONAL SPACE FOR Administrative facilities are best in a central location with easy transit FIELD-BASED STAFF AT THE ANNEX access and available parking for the community. " I�Ji: `�,Ij,., l I r . r rr FIGURE 90. CUBICLE OFFICES AT CITY HALL ANNEX .[ -.n. j.J CI„ r j a,eft ., , a,L :" C 2.e7 r 1%t: --• t. �n FIGURE 89. STORAGE FACILITY AT GSA PROPERTY AUBURN FACILITIES MASTER PLAN 41 2. ADMINISTRATION - ALTERNATIVES EVALUATION ALTERNATIVES EVALUATION The team first evaluated the following three approaches to address Administrative facilities issues and meet future needs: 1. Renovate City Hall and maintain use of Annex 2. Rebuild City Hall,combining staff in one building and leasing the Annex 3. Build new City Hall in a central location near Police and sell the Annex Of these three options,Alternative 3,building a new City Hall on a campus with Police, was the best performer. It regains efficiency by combining staff into one building and creates a civic campus with Police and Court. Revenue from selling both the City Hall and Annex could help to offset project costs. However,at an estimated cost of$96.2 million,this approach is too costly to pursue given Auburn's current financial framework and the Annex's debt service. In addition,this process determined administrative needs are less pressing relative to those of Police, Public Works M&O,and Parks M&O. RENOVATED OR NEW CITY HALL AT V' CURRENT LOCATION 1 & 2 �.. SR 18 SR 164, -- NEW CITY HALL °_.ICAMPUS NEAR LES GOVE OR OTHER CENTRAL LOCATION FIGURE 93. ALTERNATIVE ADMINISTRATIVE CONCEPTS 42 AUBURN FACILITIES MASTER PLAN 2. ADMINISTRATION — RECOMMENDATIONS KEY OUTCOMES Key outcomes from the initial alternatives and lower-cost options analyses are summarized below. More information about analysis considerations can be found in Appendix A. ADDRESS CRITICAL MAINTENANCE AT CITY HALL Due to its age and deferred maintenance, City Hall requires a significant seismic upgrade and systems repairs. A facility condition assessment will comprehensively document maintenance needs, estimate costs, and assist in scheduling projects to extend the facility's service life. CONSIDER TIMING RELATIVE TO ANNEX DEBT SERVICE The City would not likely recoup funds from selling or leasing the Annex until debt service is retired and the downtown real estate has increased in value. REVISIT ADMINISTRATIVE SPACE NEEDS AND FACILITY OPTIONS Once the City has addressed priority Police and maintenance and operations facility needs,reassess administrative facility needs and options. Sem* 1�... 'lY. wthy 1 M1179!424 cIY ls. r L r 4&B 67 .4t C #'sNbVA ED 511• r. •-- v-- "'"- C FIGURE 94. ADMINISTRATION RECOMMENDATIONS RECOMMENDATIONS Administrative facilities recommendations,approximate costs,and phasing suggestions are listed below. FIGURE RECOMMENDED PROJECT COST PHASE 94 KEY (2024$) � I II III IV A Replace HVAC at City Hall $600,000' B Replace roof at City Hall $350,000' C Renovate Annex lobby Renovate the annex lobby to use space more efficiently and align space use $100,000. with current needs D Assess City Hall facility condition Assess the facility condition of City Hall and budget to address critical TBD maintenance issues and extend the building's service life E Revisit administrative space needs and facility options Once higher priority facility issues are addressed,revisit administrative TBD space needs and facility options(not pictured) E Maintain City Hall TBD ongoing Invest as needed to maintain City Hall and extend its service life(not pictured) FIGURE 95. 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RECOMMENDATIONS BY PHASE ANC'I" • Acquire new headquarters site CONCLUSION • Build evidence processing and storage on new property • Renovate the Justice Center • Construct the future headquarters as funding allows • Partner with agencies to build a regional training facility �x pp� 6� Complete a four-phase investment in the GSA Park site to include: • Improve vehicle storage bays,complete central stores addition,replace fuel tank,evaluate the need for sewer vactor decant and vegetation sorting facilities,transfer the deed restriction and secure access • Build crew building and wash rack,open access to 15th St SW,and add parking • Remodel the main building and add a storage facility,update the master plan to incorporate the former ballfields • Cover highvaluefleet and equipment > it Al ',n ' viae„* • Renovate and expand crew space and storage at Game Farm Park • Build a small M&O facility at Jacobsen Tree Farm aligned with master plan implementation • Renovate crew facility as GSA Park aligned with site improvements • Renovate the annex lobby to use space more efficiently and align space use with current needs • Complete a facility condition assessment on City Hall • Reassess administrative needs and financial capacity in—15 years AIIT. Olt _. _ r MIANCSS4?:AU* • Work toward funding facility maintenance at industry standard levels AUBURN FACILITIES MASTER PLAN 45 3. RECOMMENDATIONS SUMMARY Recommended projects,approximate cost,and target time frames are listed in Figure 96. 1 PHASEI `te x , 5 � COST } #ASE Ilt SSE 11 _ ,,, PROJECT ($M) ' N 'N i o cv 64E _ i e N � ( ...N } N N 4:5;:,,,'",,,-444,7'• � N x"s NAEP }.a.. fi 6„x Justice Center roof replacement $0°5 , g psi' �, ra/ � �� .v ��^ §�� � E el/�::����, �-r�z r� Fr�i' ��, � 8 �,4 t > x b S Police headquarters land acquisition and $3 2 � master plan New Police evidence facility $4.7 A b x .4.',.',."4,N 04.0,;$,°'! J• ustice Center renovation j $1.9 ' � I e j`i Y 3�� £�a ck sf g ."'kar'r �2 � ���{ " "e•� , Build new Police headquarters $48 4 BD _ _ , .. T G• SA Park vehicle storage bay $ 8 _ y jpy �y m m GSA Park central stores addition and fleet �g<g §; ,' � `" renovation .y � °^°tea E l•) GSA Park deed restriction transfer N/A x r<': ,11:0 GSA Park fuel tank $0.3 « x *� 4 ° tti Sewer vactor decant facility study $0.2* ( fr ixxxxxxxxxxiixxx: It x !;:!!!;;I! e I, ��, �e �be x°74® Vegetation sorting facility study $1.0 � 1 t i , GSA Park Public Works M&0 crew building, $14.9 ` 'r ' -= wash rack renovation&15th St SW access a GSA Park:warehouse renovation new .. ik $5 6M I a storage ' a GSA Park:covered fleet parking $1 9 f R GSA Park:yard building relocation TBD ; ; m : ��< G• ame Farm Park renovation $2 3 ; I }c Y ' , 44 i � krsi s ��� s Rn Ballfield transfer to Jacobsen Tree Farm $2.— � e R { � i Jacobsen Tree Farm operations yard $1 7 9 I• i c GSA Park:Parks M&0 crew building 1 $1 7 i1 s renovation 8,storage addition � e s���� � °� �"' City Hall HVAC replacement $0 6g A �� " ` 4E € sp % !' City Hall conditions assessment TBD ,, ��,: 7. t :awes ra e • 'CityHall roof replacement $0 4 , `+�-z ��, `4 gl g �. t , City Hall Annex lobby renovation $0 1 F !,4 :1..14,7! ! a , ... .tea. sit;,:f.7!!. Predicted and deferred maintenance 5 Year $0.5/year $0.61Y ear Targets FIGURE 96. RECOMMENDED PROJECTS AND TARGET TIME FRAME *Cost provided by City of Auburn **Co provided by City of Auburn,assumes property purchase in Les Gove vicinity 46 AUBURN FACILITIES MASTER PLAN 3.RECOMMENDATIONS SUMMARY SPENDING PLAN LEGEND Recommended project spending by function is pictured in Figure 97. MPolice Public Works M&O Parks M&O Administration 2 $11. ................ ....... ............. ......... ................ ....... .............. ....... ........._. ............ .......... ..................................... ........... ._.._................... ....... c 0 S10 ... ....... .. ... ......... 5e v.:,4,14:43 $6 7 a 0,,,,/, $2 ._... s v 2021 2022 2029 2024 2025 2025 2027 2028 2029 FIGURE 97. RECOMMENDED SPENDING 2021-2029 2021-2024 CFP project costs provided by City;costs are in 2020 dollars except for the sewer vactor decant facility which is in 2021 dollars; other costs are in 2024 dollars FACILITY MAINTENANCE This plan provides placeholder recommendations for facility maintenance funding levels based on in-scope portfolio area, industry standards, and deficiencies/currently identified by the City. Recommended maintenance LEGEND spending is gradually phased in five-year increments to bring the City to Recommended recommended funding levels by 2036.These recommendations should be budget targets updated as information becomes available. _ Industry standard maintenance levels $1,200,000 S1,000.000 ...,...........__........ g $600 000 ,,4 s t $400,000 �__ •:l _ $200,000 .._ '._... , ,. ....._ 4 .. ai. 1 � e _._ 2021 2022 2023 2024 2.025 2.025 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 FIGURE 98. IN-SCOPE FACILITY MAINTENANCE FUNDING TARGETS Industry standard maintenance levels based on City/County Government facilities in"Operations and Maintenance Benchmarks" (International Facility Management Association,2017). AUBURN FACILITIES MASTER PLAN 47 3. RECOMMENDATIONS SUMMARY FINANCING ASSUMPTIONS Though City Council will determine the financial strategy to fund plan • Total bond amount: —$38M recommendations beginning with the 2023-2024 biannual budget • Est. Interest Rate:4% discussions, this plan includes an example financing strategy for • Term: 30 years/semiannual consideration.The strategy assumes a LTGO councilmanic bond is issued payments for approximately$38 million to fund recommended facilities investments Annual Debt Service: �$2.2M in phases II-IV (see page 7 for LTGO bond information). Design for the • recommended projects will begin in 2024 and could be reimbursed upon • General Fund portion: securing of the bond,assumed in 2025. Note,this does not include Phase —$1.2M I recommendations currently in the City's CFP or recommended increases • Utilities' portion: '$1 M in annual facility maintenance funding to align with industry standards. Source:City of Auburn Finance Using the assumptions noted at left, the LTGO bond would require approximately $2.2 million in annual debt service,with about$1.2 million assumed paid from the General Fund and about $1.0 million from the Utilities fund. User fees and grants can augment this financial strategy, especially to help defer the cost of Parks M&O projects. Figure 99 shows the breakdown of this debt by fund and functional category. Figure 100 shows the impact to the general and utilities funds,including planned CFP projects,maintenance,and debt service. LEGEND This funding option will incur the least cost to the City over time.If the City Police-General Fund Council were to choose to phase projects over a longer period,the cost for Fj Parks M&O-General Fund bonding would increase as well as total project costs due to inflation. m Public Works M&O-General Fund Public Works M&O-Utility Fund 123 Administration-General Fund Maintenance-General Fund 32.500.00o ................................................................._....................................._....... ................................................ ..:.::::::..... O $1.500,000 ......... ..................... ...... EMO 5i?'iCr.Fir '4 $5 $1,000,000 ......... 3 ,' ... ........ ? ... .,. ..... ..... ...... hN;it. :14 $500,000 .. ..... ..... �� .. ........ .......... $2 t , 2021 2022 2023 2024 2025 2076 2027 2098 2029 FIGURE 99. ANNUAL DEBT SERVICE FIGURE 100. GENERAL AND UTILITY FUND SPENDING 2021-2029,INCLUDING CFP ASSUMPTION BY FUND PROJECTS,MAINTENANCE,AND DEBT SERVICE 48 AUBURN FACILITIES MASTER PLAN 3. RECOMMENDATIONS SUMMARY The plan recommends addressing Auburn's most critical facility needs, increasing maintenance funding in order to sustain and improve service; addressing aging, deteriorating, and outmoded facilities; and investing in modest new properties to support city growth and transformation. Adequately funded facilities will ensure the City of Auburn continues to provide timely emergency response, efficiently maintain its critical infrastructure,and equitably serve all residents. PLAN HIGHLIGHTS POLICE Building a new evidence storage facility will solve the department's evidence storage issues for the next 50 years. Acquiring property in the near-term will ensure this facility is constructed in the best long-term location and lay the foundation for future investment in sustainable headquarters facilities that will serve Auburn into the future. PUBLIC WORKS M&O Building new crew and storage facilities, renovating the main building, and adding covered storage will provide a 20-year solution that addresses crew needs and protects Auburn's highest value fleet and equipment. PARKS M&O Improving crew support space in existing facilities and adding a new operations satellite at the Jacobsen Tree Farm will support and position crews to serve the growing community. AUBURN FACILITIES MASIER PLAN 49 \�. " €_ » ^"-.m .-s �{s ..,**:»..w: x .e Broea F€4vA`€ p.obxh �,$ • 0 i ,,,,,,„,„„,,,,,,„,„„„,,....„,,,,,.„,4,1„,''' ' " ^e I1TLI $ ems/' 3 1;3 41 ' �3-w �k �' • „,,,:......,:, • > - 6, • --•••.<--.'•:.-'.,---:°•---1----.---'•- w_y y.., a'F,. r- - :� eta'. , , r a a \\? f � e 4`; .. 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Alternatives Evaluation Summary 55 Appendix B. Project Cost Summary 63 AUBURN FACILITIES MASTER PLAN 51 This page intentionally blank. 52 AUBURN FACILITIES MASTER PLAN APPENDIX A. This section summarizes alternatives evaluated and major considerations for police, M&O functions, and administration. Cost estimates in this section are in 2024 $ and developed using the assumptions detailed in Appendix B. POLICE INITIAL ALTERNATIVE CONCEPTS AND EVALUATION i A TERNATIVE hs_ , „ 1CONSIDERATIONS ALTERNATIVE 1-BASE CASE • Ideal location for public access 1. Build new precinct at Lea Hill for detectives, Operational impacts of dividing officers between animal control,and traffic officers multiple sites 2. Demolish Evidence Building Requires structured parking and challenging construction phasing at Justice Center 3. Renovate Police spaces in Justice Center ▪ Justice Center site may not be able to accommodate building; build Police annex and structured all needs parking PREFERRED ALTERNATIVE 2 • 10°i cheaper than basecase 1 Buy land and`build new Police headquarters • Ideal.location for public;access with surface parking downtown E' • Can be designed to meet needs,best practices,and accommodate future growth Landacquisition may be challenging and,add"cost PREFER :,, 3 , 8°ia cheaper than base case 1 Bu landand buildnew Police headquarters Convenient location near Les Gove's publicamenities Y with surface parking near Les Gove campus • Can be designed to meet needs,best practices,and ' accommodate future growth, • Requfres land acquisition FIGURE 101. INITIAL POLICE ALTERNATIVE CONCEPTS AND EVALUATION AUBURN FACILITIES MASTER PLAN 53 POLICE LOWER COST ALTERNATIVES AND EVALUATION .Ni '\, ....._.a:'.3..w..d'.:�au_".X 'e,.nF.e..<:. c\v_._".'".mBT<..='C�^w` .a.,,,"ra"a°'YLC\�n.1°wZ:::_ L`S , ... ..�'.`.Yl�"i�ulS: ... ..'.:•. a"..`:�.'A$:d�,..'.a`s"i\\'. G11•-.'„C�fiY.ii :_'".�,"!ss::,,;",',.^.vy. PREFERRED ALTERNATIVE A Considerations NEW OFFSITE EVIDENCE,RENOVATED.GYM $10M :1 Buy'property for future h"eadquarter`s.and build new • Meets long term;Evidence storage needs Evidence facility • Offsite,Evidence requires some'operational 2 Renovate Justice Center`Evidence,Building for:gym change'until headquarters relocates to new site andmat training room, includesome lockers and `Significant improvement to mat room,gym shower space` facilities,and.lockers 3 ,Renovate Justice;Center space vacated:b m and • Limited Improvement to'office space and y gy Justice Center`crowding mat`room relocation as office space,make minor improvements to Justice Center.lockers 4 Build new headquarters ad�acent„to Evidence facility ALTERNATIVE B Considerations NEW LARGE PRECINCT,RENOVATED EVIDENCE -$12M 1. Buy property for future headquarters and build new • Locates—25°%o of staff offsite; may create gym/mat/training facility and Detectives/Animal management challenges but reduces crowding Control/Traffic precinct at Justice Center • 2. Renovate vacated Justice Center 3rd floor as office Meets long-term gym and training needs space • Meet some Evidence needs • 3. Renovate Evidence Building ground floor and expand Does not address deficient locker space into spaces vacated by Animal Control and SWAT • Less efficient than Alternative A as a vehicle headquarters phasing strategy;requires duplicate support spaces to serve both sites ALTERNATIVE C • Considerations NEW SMALL PRECINCT,RENOVATED EVIDENCE -$9.3M 1. Buy property for future headquarters and build new • Isolates—5%of staff offsite gym/mat/training facility and Animal Control/Traffic • Meets long-term gym and training needs precinct • Meet some Evidence needs 2. Renovate vacated Justice Center 3rd floor as office • Does not address deficient locker space space • Less efficient than Alternative A as a 3. Renovate Evidence Building ground floor and expand headquarters phasing strategy; requires into spaces vacated by Animal Control and SWAT duplicate support spaces to serve both sites vehicle FIGURE 102. REFINED POLICE CONCEPTS AND EVALUATION 54 AUBURN FACILITIES MASTER PLAN LEGEND Ltai* j r ; ; 1; 0Full Renovation , REN<7�/AT _ xi , w� t r aiiel ® Minor Renovation liki °' RENOVATE0,1t4: g.� • .,.'::•4;:t43;.%!ili:412-::'!'eA-,',:r11 14" � � ,a A OFFICES r �, .,:,'' 1-_.__.„:„7:411441b41:11iR,:i,::%*.ifi" IIIRENO�%ATE � �': y'k AE'/I DENC ,' �' X s ikiiiilAS GY1V f� u t` , , S � ',4:1,0,10041 7 FIGURE 103. LOWER COST POLICE gal r..,,,,,t1.6:c.Kt-J.3, ALTERNATIVE A ..... E 's - r '. . .a.._ _.,,,.„„,,r7:1,!1,Sig„40,::;:r -r-::11P4!L.-:,:„4-i7:'-•''::44.:04-4,11.* 111 i:. 1g r dt� , : ,t g� E " , �QVATY ft iENOt oivib,igi,3',,•.:?*.Et,: :---ki!1/4 Iiil vt.it POLICE r3RDFLOZs il � � ° . LOWER COSTPt:.*: i & : 4T s FIGURE 104E BE� ' :ce a ERNATIVI AT , ALT' ENQVsa jRIDENC re � t 5 a a « s �VQ :'.4P.-,706:-:,,ti, N ?0 i4? .H. e c �GRR � _ �aaw._ aFLOQb �. . � Rpaau `ted x o� �.f..,a. Mv„� ` .„��',s. �.� ....... � a a. .z v:.n.r• -,.,v,.4Fgt,.-T,'.,,1:4:,4.,b.;k.:,.,...,,, igisig. it I "s3RpELOC - a •Saar ' h ' <sd :tea -: i. REN(QVATEb � :4 I1, r EVIDENCE 04 otn:. k N I4a �, i." T. a� HI t. ;'� ate" .»`. " i FIGURE 105. LOWER COST POLICE x, 4a ^� s ,� 1-f za & & ova; _ lmALTERNATIVEC AUBURN FACILITIES MAS"IER PLAN 55 This page intentionally blank. 56 AUBURN FACILITIES MASTER PLAN PUBLIC WORKS AND PARKS MAINTENANCE & OPERATIONS INITIAL ALTERNATIVE CONCEPTS AND EVALUATION ALTERNATIVE - CONSIDERATIONS ^tea.t. a s,t� as+b+ae .*� -,; -,s.-'.,,: as .. aa ee aa° ', n�as ;�.a a ray^ rPREFERRED ALTERNATIVE1� BASE CASE Lowest cost option I1 Build new combined M&0 crew building Construction maybe phased to-.- d.istribute costs and 2 Renovate main warehouse and build minimize disruption additional warehouse&shop • Maximizes use of city owned land and facilities 3 Rebuild Game Farm Park satellite aril add Crews are well positioned for service -j new,facility at Jacobsen',Tree-Farm ALTERNATIVE 2 • 9% more costly than base case 1. Build Public Works M&0 headquarters in Lost efficiency with separate headquarters north end • Increased travel time for crews 2. Build new Parks M&0 headquarters and ▪ Requires purchase of property in north Auburn Public Works M&O satellite at Game Farm ▪ Allows sale of GSA Park Park 3. Build new facility at Jacobsent Tree Farm 4. Sell GSA Park ALTERNATIVE 3 • 12°i°more costly thantime base case 1. Build new joint d headquarters at GSA Increased tray for crews 2. Rebuild Farmllite and ad ▪ Potential difficulty in purchasing GSA property new facilityGame at JacobsenPark TreesateFarm • Allows sale of GSA Park 3. Sell GSA Park FIGURE 106. INITIAL M&O ALTERNATIVE CONCEPTS AND EVALUATION AUBURN FACILITIES MASTER PLAN 57 PUBLIC WORKS AND PARKS MAINTENANCE & OPERATIONS LOWER COST ALTERNATIVES AND EVALUATION Concepts assumed renovation of Game Farm Parks facility and new low-cost facility at Jacobsen Tree Farm. Alternative C was further refined into the recommendations described in Chapter 2. ALTERNATIVE A Considerations COMBINED CREW FACILITIES-$107M 1. Build combined 3-story crew support building • New combined crew building increases 2. Build combined shop and warehouse efficiency while decreasing the fooprint • New combined shop/warehouse increases 3. Build new wash rack,sewer decant,and covered efficiency with co-located functions fleet parking • Maximizes use of existing structures 4. Renovate fleet shop • Vacated space allows for addition of desired 5. Renovate Game Farm Park and build new facility at sewer decant and part of vegetation sorting Jacobsen Tree Farm facility • Challenging construction phasing ALTERNATIVE B Considerations LOWER COST COMBINED CREW FACILITIES»$88M 1. Build modular 1-story combined crew building • Modular facilities decrease cost 2. Build separate modular shops and warehouses • New combined facilities increase efficiency with co-located functions 3. Build new sewer decant,and modular covered fleet • Maximizes use of existing structures parking • Vacated space allows for addition of desired 4. Renovate fleet shop sewer decant and part of vegetation sorting 5. Renovate Game Farm Park and build new facility at facility Jacobsen Tree Farm • Challenging construction phasing PREFERRED'ALTERNATIV C Considerations LOWEST COST SEPARATED CREW FACILITIES ..i� 1 Build modular 1 story Public Works M&O crew • Renovatedrand.new clwebuilding provides 95% building of Public=Works M&O crew needs • M use of existing structures 2 Build new wash rack,and modular covered fleet aximize`s parking and warehouse faalities • Parks M&O facilities at.GSA Park partially rs improved'. 3..Renovate Public.Works M&O fleet shop;and, warehouse • Challenging construction phasing • Modular facilities decrease cost surface parking to accommodate growth 5 Renovate Game Farm Park and'build new facility at ,. Jacobsen Tree Farm ' , . FIGURE 107. REFINED M&O CONCEPTS AND EVALUATION 58 AUBURN FACILITIES MASTER PLAN i LEGEND y'4'K € �^a' ! �� d 5.'i. .� i i 3S�r j d yy" Eini Phase I 4• $ r �, Phase II " � �O C�3 ,i 4 1 L / a ffl Phase in '�ka�f� EET ,. s, :,k1: ' ' � !, Phase IV iij` . SEWERS r *,,,,,, ,.:,,5-k,,--:;'--,'"---70;•• SHt� "'�`aa �� 9 4 ' ' rDECANT � x • x9 / i lqz _ f PARK , k: . P & K , i ��ORAG 70 1 'f 17EC NT,&DPW iR (S`%.iii. CREW SHOP &' •RAG 4Y x .� i k ., ltd '; ?Y ,£y o ,k,li f ly" AREH�U� -' d P'-If �. � J.4. , . j t 4 ES � "to x° 03 STQF ' e i , � d i; ,, x� CREWS • it 4r • BUILA,II GAtiv . • �` 1 r STAFF • : I :'1 , -'',,"' PARKING ; y .,,,:f..7.,:::„..;1,:,.:.,..,.!: :-::7.. � � }sa ,, a ,{a ,� Y... Asx *�.:. S . .1�EF; ,„1 : :. ..,�. .___..,,,:kYlit- FIGURE 108. LOWER COST MLS ALTERNATIVE A 451:0,,,,,,,,i4- HEATED c ,�y , em q ,may T�s PAR I NG ,�e �. a t_ �5 f BINS r € P.,<;-5.77. "v ra /TEMPORARY 3 'ki ` Via• it ;: STAFF t 2?�� y�*B b % -----0.4',e.,.'--7.:1:::'....::.::,.:!:!. :4-rlItLEET ,, 4 PAFtKfNG � `SEWER y 51=10P 7 Ar '' PAR ! a DECANT-.7-7,----z,-----4714-7.1',47 "' "i y e . y `',1SSHOP& ug! ;META s cr x � ST9RAGEEr z Ii ` 4 bECAN w-•'' CREW ' ' ` it gSEtA.iAQ ,p , 0£ ' BUiLDf � ,� r- z s%fs �h �V PW,WAREHOUSE t+� e a, `'riI �,�' r a�&�CE W SEfOPS °�1y �— g ,, ", STA F114/,.1:4101;:,;:43 -,:'''''',4M''''''',y i1-4 ,,,__.9'f5_: ,g�w , ':."''-'1' '''''..st iii:.°,''''''''''''12 •� FIGURE 109. LOWER COST M&O ALTERNATIVE B mss. ,:,:,,„•4„.e. - ,: , ,^ '" ifk ,411 COVERED � �gFLEEI " z " � , r M r PAARKING v-" b D a i ;4 ' INt3 14 ti 'n`,7 Y E �a r 4- 1 r L 5 f ]L ' t� t - A 3 .k� �,J2ELOCATEDz 'H E OVAT, r ,'a E 'bSTAFF 'i : 4 r ..,1,,,,,..;447, ,,s t PARKIN 3 :t �s strAw,v.t.,.,;, .s , t ,W s ..i,. > �w� i, ,,ail, s�, 3 Asa : 3 �t f. k ` :--mi DDED-i ii k' ,4 � .' $ -5 STORAGE 01 FUEL ;�� � �°r a°1. g£,: 5 f! I . ANK ! a OCATp t R .RENOVATED . G EENHOtSE�gk �-�E r CREW&STORAGE• - • - �. _.°,.� ;f i‘'.‘ ADDITION • • � � .t 1 ,. µ � ',> g FIGURE 110. LOWER COST M&O ALTERNATIVE C AUBURN FACILITIES MASTER PLAN 59 ADMINISTRATION INITIAL ALTERNATIVE CONCEPTS AND EVALUATION ALTERi ATIVE a C O NSIDERATiONS ]] v d q E ALTERNATIVE A • Lowest-cost option 1. Renovate City Hall • Administrative staff remain near economic activity 2. Maintain Annex • City functions remain dispersed between multiple facilities • Lack of space and flexibility to accommodate change and growth ALTERNATIVE B • 265%more costly option 1. Demolish.and rebuild City Hall on current • All administrative staff located in one facility site • Facility sustainably designed to accommodate growth -o 2. Lease Annex • Maintains downtown accessibility is • New building construction ALTERNATIVE C •; 325%more costly option 1. Build new City Hall in civic campus • All administrative staff located in one facility,co- located on campus with Police and Court y 2 Sell City Hall and Annex : � • Fa sustainably designe• d to accom Sale[ty sus modate growth m Facility •� lease revenue from,vacated sites.. • • Concerns about downtown customer accessibility ▪ Likely requires structured parking:. FIGURE 111. INITIAL ADMINISTRATION ALTERNATIVE CONCEPTS AND EVALUATION 60 AUBURN FACILITIES MASTER PLAN APPENDIX B. ASSUMPTIONS PROJECT COST MARK-UPS The City of Auburn provided costs for the following projects recommended General conditions 6% by this plan: -- General requirements 6% • Sewer vactor decant facility Overhead and profit fee 5.5% • Vegetation sorting facility study Bonds and insurance 2% • GSA Park vehicle storage bay Sales tax 10% • GSA Park central stores addition Soft cost markups 40% • GSA Park fuel tank Project contingency 20% • City Hall roof replacement Annual escalation 3.5% • Justice center roof replacement Property escalation 5% • Herr Property siding replacement FIGURE 112. PROJECT COST MARK-UP • Ballfied transfer from GSA Park to Jacobsen Tree Farm Other costs estimates supporting this project were provided by RLB Robinson and MAKERS and are rough-order-of-magnitude (ROM) cost estimates appropriate for planning and decision-making. Direct costs were escalated to project costs using the mark-ups noted in Figure 112. Costs assume no hazardous materials abatement. Project costs in 2019$ by space type are shown in Figure 114. SPACE TYPE ; , DIRECT COST%, " PROJECT COST a. ,�' ,: �; ,� (per square foot in 2019$) (per square TOM In 2019$); �\ P ., a POLICE ISI; Renovated office $92 $200 -. ' Renovated evidence $75 $163 i ,1'4q I ° ' Modular evidence $212 $369 `. MAINTENANCE&OPERATIONS FIGURE 113. LOWER COST SHOP, Modular crew space $152.50 $265 WAREHOUSE,OR EVIDENCE FACILITY Renovated crew space $75 $163 Modular shop $215 $374 Warehouse $204.33 $443 Carport $30 $52 Vehicle wash rack $440 $955 .- Uncovered storage $20.80 $45 r, GENERAL COSTS *II Sitework $22.96 $50 9 Building demolition $12 $26 ',, Parking demolition $3 $7 t Vt't.,k4, Liquefaction $35 $76 FIGURE 115. LOWER COST CREW FIGURE 114. DIRECT AND PROJECT CONSTRUCTION COSTS(2019$) SUPPORT FACILITY AUBURN FACILITIES MASTER PLAN 61 SOFT COSTS Soft costs are typically paid for by the owner and are in addition to the contractor's costs.These costs include: • A/E fees-Architect and consultants under the Architects Contract • Engineering fees and studies-Other project specific consultants not under the Architect's contract(Ex: Environmental impact,location work,etc.) • Permits and Fees- Includes MUP,building permits,Fire Department review,etc. • Commissioning -Third Party System Commissioning • GC Pre-construction-Only if using CM GC(Construction Manager/ General Contractor)contract • Jurisdictional costs Furniture, fixtures and Equipment (FF&E) and personnel relocation costs are not included. Project costs are escalated to year of construction at 3.5% annually and property costs are escalated to year of purchase at 5.0%annually. PROPERTY ACQUISITION COSTS Land value estimates were also provided by the City of Auburn and listed in Figure 116. MASTER PLAN RECOMMENDATION COSTS Master plan recommendation costs in 2024 dollars are shown in Figures 103-105. Fr A &E C A LOCATIONNortVALUE D AL- h Auburn, Downtown, Les Gove $20/SF B- Lea Hill $16/SF C-GSA Park $20/SF D -GSA $22/SF E-City Hall $6.7 M FIGURE 116. PROPERTY VALUE ASSUMPTIONS 62 AUBURN FACILITIES MASTER PLAN FIGURE 117. POLICE PROJECT COSTS POLICE ;GSF � � COST($M) Justice Center Renovated office 3,250 $0.7 Renovated evidence 6,080 $1.0 New Evidence Site Low-cost evidence 9,048 $3.3 Sitework cost 12,118 $0.6 Total Cost(2019$) $5.6 Total Cost(2024$) $6.6 PURLIC WORK$M&O GSF COSI C$M} FIGURE 118. PUBLIC WORKS M&O • PROJECT COSTS GSA Park Modular crew space 16,500 $5.6 Renovated crew space 13,470 $2.2 Modular shop 4,000 $1.8 Warehouse 3,300 $1.7 Carport 12,500 $1.6 Vehicle wash rack 2,700 $2.8 Sitework cost 97,600 $4.9 Parking demolition 21,000 $0.14 Total Cost(2019$) $20.7 Total Cost(2024$) $24.6 FIGURE 119. PARKS M&O PROJECT COSTS PARK5 M&O � G5F :.,COST C$M) GSA Park Renovated crew space 1,000 $0.16 Modular shop 2,300 $1.0 Sitework cost 4,600 $0.23 Game Farm Park Renovated crew space 1,900 $0.31 Modular crew space 990 $0.34 Uncovered storage 500 $0.02 Sitework cost 24,383 $1.2 Parking demolition 4,465 $0.03 Jacobsen Tree Farm Modular crew space 500 $0.17 Modular shop 1,000 $0.45 Uncovered storage 500 $0.02 Sitework cost 16,255 $0.8 Total Cost(2019$) $4.8 Total Cost(2024$) $5.7 AUBURN FACILITIES MASTER PLAN 63