HomeMy WebLinkAbout07-26-2021 CITY COUNCIL STUDY SESSION AGENDACity Council Study Session Community
W ellness Special Focus Area
J uly 26, 2021 - 5:30 P M
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I .C A L L TO O R D E R
I I .V I RT UA L PA RT I C I PAT I O N L I NK
A.Virtual P articipation L ink
The A uburn C ity C ouncil S tudy S ession scheduled for Monday, J uly 26, 2021 at 5:30
p.m. will be held virtually and telephonically. To attend the meeting virtually please click
one of the below links, enter the meeting I D into the Z oom app, or call into the meeting
at the phone number listed below.
P er Governor I nslee's E mergency P roclamation 20-05 and 20-28 et. seq. and Stay
S afe-S tay Healthy, the City of A uburn is holding public meetings virtually at this time.
C ity of A uburn Resolution No. 5581, designates City of A uburn meeting locations for
all Regular, S pecial and Study S ession Meetings of the City Council and of the
C ommittees, Boards and Commissions of the City as Virtual L ocations until
Washington’s Governor authorizes local governments to conduct in-person meetings.
The link to the Virtual Meeting or phone number to listen to the C ouncil Meeting is:
J oin f rom a P C , Mac, iP ad, iP hone or A ndroid device:
P lease click one of the below UR L to join.
Z O O M: https://zoom.us/j/93489437035
YouTube: https://www.youtube.com/user/watchauburn/live/?nomobile=1
Or join by phone:
253 215 8782
877 853 5257 (Toll Free)
Webinar I D: 934 8943 7035
B.R oll Call
Page 1 of 218
I I I .C O MMUNI T Y W E L L NE S S D I S C US S I O N I T E MS
A.Human S ervices P rogram Update and Panel Presentation (Tate)(60 Minutes)
S taf f will provide an overview of progress made towards 2021 Human S ervices
program goals, followed by a panel presentation of staff representatives f rom currently
funded programs serving A uburn residents
I V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A.L imited Update of the 2015 C omprehensive Water Plan (Gaub)(15 Minutes)
B.Ordinance No. 6827 (Thomas)(30 Minutes)
A n O rdinance amending Ordinance No. 6794, the 2021-2022 Biennial Operating
B udget O rdinance, and Ordinance No. 6796, the 2021-2022 B iennial Capital B udget,
as amended by Ordinance No. 6815, authorizing amendment to the City of Auburn
2021-2022 B udget as set forth in S chedule “A” and Schedule “B”
C .Ordinance No. 6830 (O'Neil)(15 Minutes)
A n O rdinance adding a new section to the Auburn City Code that authorizes the Auburn
P olice Department to use body worn cameras and provides a process for community
input into body worn camera policy development; and authorizing the A uburn P olice
D epartment to engage in a competitive negotiation process to procure to body worn
cameras and related equipment
D .R esolution No. 5605 (Tate)(10 Minutes)
A R esolution authorizing the Mayor to execute an interlocal agreement between Pierce
C ounty, the Puyallup I ndian Tribe and several Pierce County cities for the creation and
operation of South S ound Housing A f f ordability P artners (S S HA P )
V.O T HE R D I S C US S I O N I T E MS
V I .NE W B US I NE S S
V I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail . Complete agenda packets are available for revi ew
at the City Clerk's Office.
Page 2 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Human Services Program Update and Panel Presentation
(Tate)(60 Minutes)
Date:
July 20, 2021
Department:
Community Development
Attachments:
Human S ervices Program Update Powerpoint
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Every two years, the City Council allocates General Fund dollars to make competitive funding
available for nonprof it agencies providing services to Auburn residents. I n the Fall of 2019,
Cloudburst Consulting completed a Community Needs Assessment f or Auburn to help guide
Human Services f unding priorities over the f ollowing five years. This Needs Assessment
included recommendations f or both priority f unding areas and proportionate allocation to
each one based on a targeted increase in Human Services funding, based on the community
data they compiled.
These priority areas are:
Basic Needs
Homelessness Interventions
Housing and Associated Services
Housing Related Supportive Services
Job Training and Education
The total allocation of Human Services grant f unding awarded in the 2021-2022 budget is
$680,000. This is a $190,000 increase from the prior year funding, and represents 0.92% of
the 2019 General Fund expenditures. W ith this f unding, 39 programs across 32 agencies are
contracted with the Human Services program, providing services to thousands of Auburn
residents.
During this presentation, staf f will provide an overview of 2021 YTD Human Services
Program accomplishment data. Following the presentation, agencies representing each of
Auburn’s f unded priority areas will provide a short presentation on their program, f ollowed by
an opportunity f or questions and answers. Agencies represented on the panel are: Domestic
Page 3 of 218
Abuse W omen’s Network (DAWN), Mary’s Place, Solid Ground, Multi-Service Center, and
Orion Industries.
Rev iewed by Council Committees:
Councilmember:Mulenga Staff:Tate
Meeting Date:July 26, 2021 Item Number:
Page 4 of 218
AUBURN
VALUES
SERVICE
ENVIRONMENT
ECONOMY
CHARACTER
SUSTAINABILITY
WELLNESS
CELEBRATION
CITY COUNCIL STUDY SESSION
HUMAN SERVICES
PROGRAM UPDATE
PRESENTED BY DEPARTMENT OF
COMMUNITY DEVELOPMENT
JULY 26, 2021
Department of Community Development
Planning Building Development Engineering Permit Center
Sustainability Community Services ●Code EnforcementPage 5 of 218
General Fund Human Services dollars
$680,000
Competitive funding for direct service
nonprofit agencies
Guided by Human Services Funding
Priorities set by Council
Approved by City Council every other year
during budget process
CDBG dollars
$651,632*
Funds support city’s Housing Repair
program, public facility ADA improvements,
public services (limited)
Guided by Consolidated Plan and Annual
Action Plans
Approved by City Council every year
GENERAL FUND VS CDBG
Page 6 of 218
Allocates funding through a competitive application process to
nonprofit agencies to provide direct services to community
members.
Currently manages contracts for 50 programs (General Fund
and CDBG)
Contract management includes:
Oversight of agency reports and invoicing
Regular monitoring of contracted agencies
Support for agencies to identify and overcome barriers to service
provision
CITY OF AUBURN HUMAN SERVICES PROGRAM
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 7 of 218
Supports coordination, collaboration, and capacity building for nonprofit
agencies
Facilitates monthly SKC Forum on Homelessness meeting
Facilitates monthly rental assistance providers roundtable
Staff work closely with regional partners to better assess need and
advocate for the Auburn and South King County community
Auburn participates in Share1App, a common Human Services
application process shared by 16 King County cities
Agencies have the opportunity to submit funding applications every two
years for programs that meet the City’s priority service areas.
CITY OF AUBURN HUMAN SERVICES PROGRAM
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 8 of 218
In early 2019 Cloudburst Consulting was hired by the City to complete a
Community Needs Assessment for Auburn to help guide Human Services
funding priorities over the following five years.
In 2017 City Council approved a specific budget line item in the
2019/2020 biennial budget for the purposes of conducting the
Assessment which would be used to establish human service priorities.
In the Spring of 2019, the consultant sought input from City Council as
the methodology and outreach strategies were formed.
In the Fall of 2019, the consultant completed the Community Needs
Assessment. Final recommendations from the Consultant included both
priority funding areas and proportionate allocation to each one assuming
a targeted increase in Human Services funding.
ESTABLISHING PRIORITY AREAS
Page 9 of 218
1.Housing and Associated Services
Programs that provide ongoing housing or rental assistance and supportive services for individuals and families
experiencing homelessness utilizing the Progressive Engagement model. Programs are characterized by ongoing case
management and wraparound services as needed in addition to rental or other housing supports.
2.Homelessness Interventions
Programs that engage individuals and families experiencing homelessness in housing problem solving, including
shorter-term, “light touch” models such as diversion and rapid exit from shelter.
3.Housing-related Supportive Services
Programs that meet housing related basic needs, including eviction prevention, utility assistance, shelter, storage,
laundry, showers, and other homelessness prevention supports.
4.Basic Needs
Programs that meet a diverse array of non-housing related basic needs, including food access, youth programming,
domestic violence advocacy, physical and behavioral health, childcare resources, immigration supports, legal
assistance, etc.
5.Job Training and Education
Programs that provide education, job training and placement, or apprenticeship opportunities with the aim of
increasing economic opportunities for participants.
FINAL PRIORITY AREAS
Page 10 of 218
2021-2022 FUNDING CYCLE
UPDATES
Page 11 of 218
In order to be considered for funding, agencies must:
Meet one or more of the City of Auburn’s funding priorities
Have 501(c)(3) status, or have a 501(c)(3) fiscal sponsor in place by the time the
application period closes
Have a nondiscrimination policy in place
Meet minimum insurance requirements
Be willing and able to accept reimbursement for funds based on service unit
completion
If funded, regularly track and submit required reports regarding services and
demographics, and undergo regular monitoring
HUMAN SERVICES FUNDING -ELIGIBILITY
Page 12 of 218
2021 –2022 CONTRACTED EXPENDITURES BY
PRIORITY AREA
28 28
20
15
9
27.1 26.1
23.2
14
9.5
0
5
10
15
20
25
30
Homelessness Interventions Housing and Associated Services Basic Needs Housing Related Supportive Services Job Training and Education
2019 Percentage Recommendations endorsed by Council
vs. 2021-2022 Funding Expenditures
Committee Percentage Recommendations Human Services Funding Actuals
Page 13 of 218
2021 –2022 EXPENDITURES BY PROGRAM TYPE
0 1 2 3 4 5
Youth Services
Supportive Housing
Shelter
Senior Services
Resource Navigation
Re-Entry Services
Mental Health Services
Medical and Dental Services
Legal Assistance
Job Training
Homelessness Prevention
Homelessness Intervention
Homeless Housing
Food Access
Family Support Services
Domestic Violence Services
Childcare Supports
Types of Programs
Page 14 of 218
39 Programs Funded
9089 Auburn Residents served across all programs
3818 Bed nights provided
791 Case management sessions
563 Auburn Residents received eviction prevention financial resources
33 Auburn Residents enrolled in job training services
JANUARY –JUNE,2021
Page 15 of 218
JANUARY –JUNE 2021
3100
3200
3300
3400
3500
3600
3700
3800
3900
Bed Nights
Number of Bed Nights
Annual Goal
YTD 0
200
400
600
800
1000
1200
Case Management
Case Management Sessions
Annual Goal
YTD
Page 16 of 218
JANUARY –JUNE 2021
0
100
200
300
400
500
600
Ind.
Receiving
Rental
Assistance
Eviction Prevention
Annual Goal
YTD
0
5
10
15
20
25
30
35
Ind. Enrolled
in Job
Training
Job Training
Annual Goal
YTD
Page 17 of 218
AGENCY PANEL PRESENTATION
Page 18 of 218
Priority Area:
Basic Needs
DAWN:
COMMUNITY ADVOCATES
PROGRAM
Page 19 of 218
Priority Area:
Homelessness
Interventions
MARY’S PLACE:
A PLACE TO CALL HOME
Page 20 of 218
Priority Area:
Housing and
Associated
Services
SOLID GROUND:
JOURNEYHOME RAPID
REHOUSING
Page 21 of 218
Priority Area:
Housing
Related
Supportive
Services
MULTI-SERVICE CENTER:
EMERGENCY ASSISTANCE AND
RESOURCE NAVIGATION
Page 22 of 218
Priority Area:
Job Training
and Education
ORION:
EMPLOYMENT SERVICES
Page 23 of 218
QUESTIONS?
Page 24 of 218
THANK YOU
Page 25 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Limited Update of the 2015 Comprehensive Water Plan (Gaub)
(15 Minutes)
Date:
July 19, 2021
Department:
Public Works
Attachments:
Presentation
Limited Update of the 2015 Comprehens ive Water
Plan
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
The Washington Department of Health (DOH) approved the 2015 Comprehensive W ater
Plan (Plan) through May 11, 2022, (a 6-year approval), which contains the required 6-year and
20-year planning period projections. The 2015 Plan also contains 10-year projections in
anticipation of a regulatory change allowing 10 years instead of 6 years between preparation
of new comprehensive plans. DOH has now implemented that regulatory change. The City
will be requesting DOH’s approval of a 4-year extension of the City’s comprehensive plan by
submitting a Limited Update to the 2015 Comprehensive Water Plan. This Limited Update
documents how the existing approved Plan is still accurate and applicable.
One element of the Plan is the Water Use Efficiency (WUE) Program. The existing 2015-
2020 program goals were evaluated and new goals are being proposed f or the 2021-2026
WUE Program.
Public hearings to receive comments on the proposed WUE goals and proposed Plan
update will take place during the August 2, 2021 Council meeting.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Gaub
Meeting Date:July 26, 2021 Item Number:
Page 26 of 218
A U B U R N
V A L U E S
S E R V I C E
E N V I R O N M E N T
E C O N O M Y
C H A R A C T E R
S U S T A I N A B I L I T Y
W E L L N E S S
C E L E B R A T I O N
ENGINEERING SERVICES
LIMITED UPDATE OF THE
2015 COMPREHENSIVE
WATER PLAN
SUSAN FENHAUS
CITY COUNCIL STUDY SESSION
JULY 26, 2021
Public Works Department
Engineering Services Airport Services Maintenance & Operations Services
Page 27 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
2015 Comprehensive Water Plan
Extension Request
Planning Efforts
Water Use Efficiency Program
Public notices and opportunity to comment
Next Steps
TONIGHT’S PRESENTATION
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Page 28 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
DOH approved May 11, 2016
6-year approval, next plan due May 11, 2022
Required 6-year and 20-year planning period project ion
10-year projections
2015 COMPREHENSIVE WATER PLAN
Page 29 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
“A water system may request a limited update for th eir WSP
when the existing approved plan still has useful li fe extending
beyond the existing approval time frame.” (DOH Dir ective
Memorandum DM B.03)
Request for 4-year extension to May 11, 2026
Reasons the approved plan still has validity
Capital projects
Water demand
Population
COMPREHENSIVE PLAN EXTENSION REQUEST
Page 30 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
WATER CAPITAL PROJECTS
Page 31 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
WATER DEMAND COMPARISON
ADD = average day demand
MDD = maximum day demand
Page 32 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
POPULATION COMPARISON
Page 33 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
Set goals
Decrease residential water use 1 percent annually
Decrease peak summer water use
Maintain distribution system leakage under 10%
Implement program measures to achieve goals
School outreach
Theme shows/fairs (Kid’s Day, Farmer’s Market)
Low water use fixtures
Automated water meters – see hourly water use, early
detection of leaks and customer notification
2021-2026 WATER USE EFFICIENCY PROGRAM
Page 34 of 218
SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION
August 2, 2021 Council meeting:
Public hearing to receive comments on Water Use Eff iciency Program
Public hearing to receive comments on Limited Updat e of the 2015
Comprehensive Water Plan
Resolution 5603 Approving Water Use Efficiency Prog ram
Resolution 5604 Approving Limited Update of the 201 5 Comprehensive
Water Plan
Submit both documents to Department of Health
Begin preparation of full Comprehensive Water Plan along with the
City’s Comprehensive Plan for 2024 approval
NEXT STEPS
Page 35 of 218
ENG-163-ELH, Revised 12/19
July 14, 2021
Richard Rodriguez
Regional Planner
Washington State Department of Health
Northwest Regional Office
20425 72nd Avenue South, Suite 310
Kent, WA 98032
RE: City of Auburn 2015 Water System Plan (Water System ID 03350)
Approval Extension Request
Dear Mr. Rodriguez:
On behalf of the City of Auburn, I am requesting approval of a 4-year extension for the
City of Auburn Water System Plan (WSP), entitled “City of Auburn Comprehensive Water
Plan, October 2015”. On May 11, 2016, the Washington State Department of Health
approved the City’s WSP for a 6-year term that will expire on May 11, 2022. To date, there
have been no significant changes to the WSP that warrants the scheduled approval
update per WAC 246-290-100. The projects, demands and growth presented in the
current WSP are still valid and are accurate projections of the City’s current planning
efforts. Additionally, the current WSP includes projects, demands and growth projections 4
years beyond the 6-year planning period in anticipation of this extension request. Although
the City is requesting a 4-year extension, a full water system plan will be prepared as part
of the City-wide comprehensive plan, expected to be completed in 2024.
SYSTEM CAPACITY
Demand
The City’s annual water demand between 2014 and 2020 has been less than the
projected demand in the City’s 2015 WSP for each corresponding year. Table 1 and
Figure 1 show the difference between the projected average day demand (ADD) and
maximum day demand (MDD) in the 2015 WSP, and the actual ADD and MDD for the
years 2015 through 2020. With conservation, low distribution system leakage, and Lake
Meridian securing an alternate wholesale source so that it has not been utilizing wholesale
water from Auburn, the City expects to remain below the demands shown in 2015 WSP
Table 4.17 and Figure 4.8 through 2025.
Page 36 of 218
Richard Rodriguez
July 14, 2021
Page 2 of 9
ENG-163, Revised 12/18
Table 1 Projected vs. Actual Water Demand
Year
Projected
Average Day
Demand
Projected
Maximum Day
Demand
Actual Average
Day Demand
Actual Maximum
Day Demand
MGD MGD MGD MGD
2015 10.02 15.44 7.58 13.16
2016 10.12 15.61 7.85 14.53
2017 10.21 15.79 6.80 12.54
2018 10.31 15.97 6.73 13.61
2019 10.41 16.15 6.55 11.29
2020 10.51 16.33 6.29 13.62
Water Use Efficiency (WUE) Goal
The Previous 2014-2020 WUE goal that was adopted in the 2015 WSP Section 8.2 has
been reported annually to customers and Department of Health. At the end of the 6-year
cycle, a new goal was established through a public process.
The new 2021-2025 goal is anticipated to be adopted by the City Council on August 2,
2021. The projected demands that were calculated for the 2015 WSP update using
historical water production, purchase, sales data, and the growth projection data were
used to support the new goal.
2021-2025 WUE Goal: Decrease the planning ERU value (gpd/ERU) 1 percent
annually from the current planning ERU value of 179 gpd/ERU, which is the 75th
percentile of 7 years of historical data (2014-2020). Revaluate goal when the
planning ERU value reaches less than 172 gpd/ERU.
0
5
10
15
20
2015 2016 2017 2018 2019 2020Water Demand (mgd)Year
Figure 1 Projected vs. Actual Water Demand
Projected ADD Projected MDD Actual ADD Actual MDD
Page 37 of 218
Richard Rodriguez
July 14, 2021
Page 3 of 9
ENG-163, Revised 12/18
The City plans to continue to implement 14 of the 15 demand-side WUE program
measures noted in the 2015 WSP Section 8.2.5 to achieve the new 2021-2025 WUE goal.
The Demonstration Garden (Measure 14) is no longer maintained because the location
exacerbated homeless encampment issues. However, a new program measure described
below is proposed, keeping the total number of program measures at 15.
Rainwater Harvesting: The City will evaluate implementation of a rainwater
harvesting (rainwater reclamation) promotion program as a means to reduce
irrigation water usage by commercial, public and residential customers. The City
Stormwater Utility’s requirement to use Low Impact Development (LID) measures,
where feasible, strives to keep rainwater on the property, further reducing irrigation
demands.
Storage
2015 WSP analysis identified storage deficiencies in the Valley and Lea Hill service areas
in 2035. A combination of storage and supplies are needed to eliminate these
deficiencies. Long-term capital projects to install iron and manganese treatment at Well 7
and construct a new Valley storage reservoir will eliminate the deficiencies when
completed. These projects remain in the Capital Improvements Plan in the mid-term and
long-term planning.
CAPITAL IMPREOVMENT PLAN
The City has made progress in completing the following capital improvements per the
schedule outlined in Chapter 10 of the 2015 WSP. Listed below is a summary of the
scheduled Capital Improvement Projects and/or Programs from the 2015 WSP Table 10.6
that were completed or are still in progress. Most water main replacement projects are not
identified individually in the 2015 WSP. They are included in the Street Utility
Improvements Program, Water Repair and Replacement Program, and Annual
Distribution Improvements Program.
Status Project Name
Completed 2015
SCADA Upgrades
Valley Asbestos Cement (AC) Water Main Replacement – 1,480 feet 6” and 1,280
feet 8” replaced with 12” ductile iron
2015 Local Street Reconstruction – 1,955 feet 6” cast iron and 1,330 feet 8” cast
iron replaced with 8” ductile iron
Auburn Way South Flooding Improvements (17th St SE) – 3,160 feet 8” cast iron
replaced with 8” ductile iron
Completed 2016
Well 1 On-Site Improvements
Well 4 Emergency Power Improvements
Lakeland Hills Reservoir 5 Improvements
Muckleshoot Indian Tribe (MIT) Casino Master Meters
Page 38 of 218
Richard Rodriguez
July 14, 2021
Page 4 of 9
ENG-163, Revised 12/18
2016 Local Street Reconstruction – 1,315 feet 6” cast iron replaced with 8” ductile
iron, 1,250 feet 4” cast iron replaced with 12” ductile iron
Auburn Way South Corridor Improvements (MIT Plaza – Dogwood) – 2,080 feet
10” cast iron replaced with 12” ductile iron
Completed 2017
West Hill Springs Flow Control Improvements
2017 Local Street Reconstruction – 2,440 feet 6” cast iron replaced with 8” ductile
iron
Completed 2018
Fulmer Field Improvements
Lea Hill PRV Station Improvements
Water Meter & Billing System Improvements (AMI)
2018 Local Street Reconstruction – 600 feet 6” cast iron replaced with 12” ductile
iron
Completed 2019
Reservoir 1 Seismic Control Valve
2019 Local Street Reconstruction – 2,115 feet 6” cast iron and 740 feet 8” cast iron
replaced with 8” ductile iron
A Street SE Improvements – 760 feet 6” cast iron and 340 feet 8” cast iron
replaced with 12” ductile iron
Completed 2020
Green River Pump Station Back-Up Power
Meter Vault Replacement
Pipe Asset Management Study
2020 Arterial Street Reconstruction – 1,155 feet 8” cast iron replaced with 16”
ductile iron
In Progress
Cascade Water Alliance Water Purchase – annual payments until 2029
Well 4 Pump Improvements
Academy Pump Station No. 1 Replacement
Coal Creek Springs Transmission Main Replacement
Street Utility Improvements Program – annual program that funds water main
repair, replacement, or upgrade in conjunction with City street projects
Water Repair and Replacements Program – annual program that funds repair and
replacement of water mains
Annual Distribution Improvements Program – annual program that funds upgrades
or extensions of new water main projects
Cancelled
Utilities Field Operations Center – This project is replaced with a more
comprehensive upgrade to the City’s Operations and Maintenance Facilities
Page 39 of 218
Richard Rodriguez
July 14, 2021
Page 5 of 9
ENG-163, Revised 12/18
Table 2 below has an updated project list of the 2015 WSP CIP, and new projects for the
requested 4-year time extension. Costs have been updated from those presented in Table
10.6 of the 2015 WSP to account for inflation. Projects with minimal costs (e.g., $10,000
in 2021 and no future year costs) are nearing completion.
Table 2 2021-2026 Capital Improvement Projects and Programs (x $1,000)
2015
WSP ID Project Name 2021 2022 2023 2024 2025 2026
S-04 Cascade Water Alliance Water Purchase 935$ 935$ 935$ 935$ 935$ 935$
S-06 Well 5/5A Upgrades -$ -$ -$ -$ 947$ 112$
S-07 Well Inspection and Redevelopment -$ 185$ -$ -$ 200$ -$
S-08 Water Resources Protection Program 27$ 28$ 29$ 29$ 30$ 31$
S-09 Coal Creek Springs Rehabilitation -$ -$ -$ -$ -$ 1,126$
S-12
West Hill Springs Water Quality
Improvements -$ -$ -$ 100$ 480$ -$
S-13 Algona Well 1 Decommissioning -$ -$ 50$ -$ -$ -$
S-18 Howard Road CCTF Expansion -$ -$ -$ -$ -$ 349$
S-22 Well 4 Facility Improvements 147$ 830$ -$ -$ -$ -$
R-03 Reservoir Repair and Replacements 50$ 62$ 64$ 66$ 68$ 70$
R-04 Valley Service Area Reservoir No. 3 -$ 50$ -$ -$ -$ 700$
R-05 Reservoir Painting -$ -$ -$ -$ -$ 1,747$
R-06 Reservoir Seismic Rehabilitation -$ -$ -$ 262$ -$ 298$
R-06 Reservoir 2 Valves -$ 240$ 760$ -$ -$ -$
PS-04
Intertie Booster Pump Station
Improvements -$ -$ -$ -$ -$ 250$
PS-07 Academy PS #1 Pump Replacement 3,000$ 610$ -$ -$ -$ -$
PS-09,
D-16
Station/Distribution System
Improvements -$ -$ -$ -$ -$ 70$
PS-10 Lea Hill PS Replacement -$ -$ -$ -$ 491$ 746$
D-02
Annual Distribution System
Improvements Program -$ -$ 300$ 1,000$ 300$ 1,000$
D-02
104th Park Development (104th to 102nd
Water Main Loop)250$ -$ -$ -$ -$ -$
D-06 Street Utility Improvements Program 2,000$ 1,000$ 1,000$ 1,000$ 1,000$
D-06 F Street SE Non-Motorized Improvements 10$ -$ -$ -$ -$ -$
D-06 M Street NE Widening -$ 37$ -$ 320$ -$ -$
D-06
Auburn Way South - Hemlock Street SE to
Poplar Street SE -$ -$ 2,176$ 256$ -$ -$
D-06 2021 Local Streets Reconstruction 2,520$ -$ -$
D-06 Water Trench Patches Program 150$ 155$ 160$ 165$ 170$ -$
D-06 4th Street SE Reconstruction 50$ 800$ -$ -$ -$ -$
D-06 Garden Avenue Realignment 55$ 440$ -$ -$ -$ -$
D-09 Water Repair & Replacements Program -$ 100$ 1,000$ 300$ 1,000$ 300$
D-11 Coal Creek Springs Transmission Main 10$ 2,425$ -$ -$ -$ -$
G-08 Comprehensive Water Plan -$ 263$ 271$ 20$ -$ -$
New Deduct Meter Replacement Program 515$ 485$ -$ -$ -$ -$
New Lea Hill AC Main Replacement 10$ -$ -$ -$ -$ -$
New Lead Service Line Replacement 2,900$ 1,600$ -$ -$ -$ -$
Page 40 of 218
Richard Rodriguez
July 14, 2021
Page 6 of 9
ENG-163, Revised 12/18
LAND USE AND GROWTH
The Auburn water service area is smaller than the entire area of the City. For purposes of
projecting growth over the next 5-year period, the service area represents approximately
75% of the City’s corporate boundaries, taking into account areas are not developed or
are served by private wells that are not expected to connect to the water system within the
next 5 years. The 2015 WSP Table 4.8 projected a total service area population of
57,213 for 2015 and 62,581 for 2021. The State Office of Financial Management (OFM)
population estimates are presented in Table 3. The total population of the City is the sum
of the parts in King and Pierce Counties, with calculated water service area population
75% of the total.
As Table 3 shows, the OFM estimated population of 61,455 and the 2015 WSP projection
of 61,686 are fairly close. It is anticipated the actual growth in demand over the requested
4-year extension period will not exceed the demand projections stated in the 2015 WSP.
POLICIES AND DESIGN CRITERIA
The City’s water service policies as presented in Section 3 of the 2015 WSP have
remained the same for operating and constructing new facilities. The Design and
Construction Standards provided in Appendix Q of the 2015 WSP have had minor
modifications to provide clearer information or revised materials specifications. The water
sections of the City of Auburn Design and Construction Standards are attached.
FINANCING AND IMPLEMENTATION
The financial analysis in Section 11 of the 2015 WSP identified the capital improvement
plan (CIP) that the City is currently still pursuing. The City continues to fund the water
operations and CIP programs while still maintain positive reserves as indicated in Table 4.
The City obtained bond funding in 2020 for approximately $13.7 million for some of the
planned projects. This funding was anticipated and discussed in the 2015 WSP Chapter
11. The City has adequate reserves to fund its debt service.
Table 3 City of Auburn Population
County Jurisdiction
2010
Population
Census
2015
Population
Estimate
2016
Population
Estimate
2017
Population
Estimate
2018
Population
Estimate
2019
Population
Estimate
2020
Population
Estimate
King Auburn (part)62,761 65,950 67,340 69,060 70,650 71,740 71,960
Pierce Auburn (part)7,419 9,595 9,720 9,900 9,965 9,980 9,980
Auburn Total 70,180 75,545 77,060 78,960 80,615 81,720 81,940
Water Service Area Population 52,635 56,659 57,795 59,220 60,461 61,290 61,455
2015 WSP Table 4.8 Projections 57,213 58,108 59,002 59,897 60,792 61,686
Page 41 of 218
Richard Rodriguez
July 14, 2021
Page 7 of 9
ENG-163, Revised 12/18
SEPA COMPLIANCE
Since the 2015 WSP, no changes have occurred that would require a new Determination
of Non-significance to be issued. Some planned capital improvements may require
project-specific SEPA documents, which will be developed as part of those projects.
ADJACENT WATER SYSTEMS AND WHOLESALE CUSTOMERS
The following adjacent water systems and wholesale customers have been notified of the
City’s 2015 WSP extension request. The draft letter was emailed on June 28, 2021 for
agency review. Response deadline was July 9, 2021. All received comments and
responses are documented.
Table 4 Statement of Revenues, Expenses, and Changes in Fund Net Position
2014 2015 2016 2017 2018 2019
Operating Revenues
Charges for service 13,123,260$ 14,225,395$ 14,603,413$ 14,781,310$ 15,293,485$ 15,057,517$
Other Operating Revenue - - - - 600 835
Total Operating Revenues 13,123,260 14,225,395 14,603,413 14,781,310 15,294,085 15,058,352
Operating Expenses
Operations and Maintenance 4,542,882 5,724,361 4,708,531 3,753,573 3,692,419 3,789,093
Administration 2,927,033 2,773,952 2,876,688 4,672,569 4,702,259 4,727,971
Depreciation/Amortization 2,410,604 2,934,694 3,014,425 3,269,581 3,407,933 3,848,016
Other Operating Expenses 1,528,313 1,650,719 1,812,788 8,964 - -
Total Operating Expenses 11,408,832 13,083,726 12,412,432 11,704,687 11,802,611 12,365,080
Operating Income (Loss)1,714,428 1,141,669 2,190,981 3,076,623 3,491,474 2,693,272
Non-Operating Revenue (Expenses)
Interest Revenue 13,972 19,431 44,045 104,564 178,271 261,654
Other Non-Operating Revenue 347,225 241,238 218,927 269,264 324,228 589,809
Gain on Sale of Capital Assets - - - - - -
Interest Expense (546,255) (606,837) (687,081) (703,321) (697,363) (658,808)
Other Non-Operating Expenses (37,857) (966) (8,116) - - -
Total Non-Operating Revenue (Expenses)(222,915) (347,134) (432,225) (329,493) (194,864) 192,655
Income (Loss) Before Contributions and Transfers 1,491,513 794,535 1,758,756 2,747,130 3,296,610 2,885,927
Capital Contributions 1,283,277 1,999,057 3,299,828 1,176,756 1,271,234 3,246,853
Transfers In - - - 2,500,000 2,686,332 39,258
Transfers Out (110,271) (203,642) (88,921) (2,693,946) (2,800,400) (147,002)
Changes in Net Position 2,664,519 2,589,950 4,969,663 3,729,940 4,453,776 6,025,036
Net Position, January 1, as Previously Reported 68,655,975 71,320,494 70,782,042 75,751,705 79,481,645 83,935,421
Change in Accounting Principle (3,128,402)
Net Position, January 1 as Restated 68,192,092
Net Position, December 31 71,320,494$ 70,782,042$ 75,751,705$ 79,481,645$ 83,935,421$ 89,960,457$
Page 42 of 218
Richard Rodriguez
July 14, 2021
Page 8 of 9
ENG-163, Revised 12/18
Agency Agency Comments Auburn Responses
City of Algona Comment 6/28/2021
inquiring about the $50,000
on line S-13 of the Capital
Program.
Algona transferred
ownership of their well to
Auburn. The cost is to
decommission the
Algona well after the
water right is transferred
to an Auburn well
location.
City of Bonney Lake
No response N/A
City of Kent
No comments (6/30/2021) N/A
City of Pacific
No response N/A
City of Sumner
No response N/A
Covington Water District
No response N/A
Highline Water District
No response N/A
Lakehaven Water and
Sewer District
Comment 6/30/2021 stating
there was no mention of the
requirements of the 2018
American Water
Infrastructure Act (AWIA),
asking if Auburn is exempt
from this planning
requirement.
Auburn is not exempt
from the requirements of
AWIA and has met the
AWIA requirements for
assessment and
emergency planning.
Lake Meridian Water
District
No response N/A
Muckleshoot Indian Tribe
No response N/A
The City Council is anticipated to approve of the adoption process for this Extension
Request letter at its August 2, 2021 meeting.
The City requests that the 2015 WSP’s existing approval be extended by 4 years as the
analyses and recommendations contained in the 2015 WSP are still valid, and the WSP
currently meets the Department of Health’s water system planning requirements.
If you have any questions, please contact me at 253-804-5061 or
sfenhaus@auburnwa.gov
Page 43 of 218
Richard Rodriguez
July 14, 2021
Page 9 of 9
ENG-163, Revised 12/18
Sincerely,
Susan Fenhaus, PE
Water Utility Engineer
Public Works Department
SF/XX
File: WTR 2.2.1
Enclosure(s)
2021 Water Rights Self-Assessment Form
Population Estimates Washington State Office of Financial Management
Water Use Efficiency Program
2021 Design and Construction Standards
Page 44 of 218
CITY OF AUBURN
LIMITED COMPREHENSIVE WATER PLAN UPDATE
ATTACHMENTS
2021 Water Rights Self-Assessment Form
Population Estimates from Washington State Office of Financial
Management
2021 – 2025 Water Use Efficiency Program
2021 Design and Construction Standards
Page 45 of 218
Water Right Self-Assessment Form for
Water System Plans
331-372 • 1/13/2017
If you need this publication in an alternative format, call 800.525.0127
(TDD/TTY call 711). This and other publications are available at
www.doh.wa.gov/drinkingwater.
All water right permits, claims, and certificates must be evaluated in a water right self-
assessment for all sources used to supply the water system. The self-assessment compares the
parameters and other limitations of existing water rights against current and forecasted water
production, as described in your water system plan, to determine whether the rights are
adequate to serve your system’s current and future water needs.
You must account for all sources of supply and total quantities of water withdrawn from the
source. If you purchase water from another purveyor through a non-emergency intertie, you
must complete the INTERTIES section of the self-assessment.
A Note on Exempt Wells
If you’re seeking DOH approval of a new Group A or Group B water system using an exempt
well, you must complete the self-assessment, although certain fields will not apply. Talk to your
DOH regional planner about using the Water Right Self-Assessment form for a Small Water
System Management Program instead of this version.
Local governments must ensure that an adequate potable water supply is available from the
exempt well before issuing a building permit. Before developing a permit exempt well, check
with your local authorities on their criteria for establishing an adequate potable water supply for
your planned public water system.
Water Right Parameters
Below is a brief description of the parameters associated with a typical water right. For the self-
assessment, you only need to describe the last two bulleted items if they apply to your water
rights.
Source Type – this refers to whether the source is surface water, groundwater or a
spring.
Source Location – this refers to the location of points of groundwater withdrawal or
surface water diversion for each right.
Purpose of Use – this refers to the type of use, such as municipal water supply,
community domestic, industrial or agricultural purposes.
Place of Use – this describes where water can be put to beneficial use under the right.
Under the 2003 Municipal Water Law, RCW 90.03.386, the place of use for a water right
held for municipal water supply purposes may be the system’s service area as identified
in an approved water system plan or small water system management program.
See Ecology Policy 2030 for information on how Ecology administers the Municipal
Water Law.
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Page 2 of 6
Period of Use – this refers to time-of-year limitations in which the water right may be
put to use. If any water right has a time-of-year limitation, please include this
information in the INTERRUPTIBLE WATER RIGHTS section.
Provisions or Limiting Conditions – this refers to any provisions or conditions placed
on the water right. If a water right has a limiting condition or other provision, such as a
collection and reporting requirement, other than a time-of year limitation, include this
information in the ADDITIONAL COMMENTS section at the bottom of the self-
assessment and in the water system plan narrative.
See Ecology Policy 1040 for more information on water right terminology. If you have questions
about your water rights, please contact the Ecology regional office in your area.
Completing the Water Right Self-Assessment Form
The self-assessment is a Word document to allow users to make changes or to expand the
document. You may use another format, if preferred, as long as all required information is
included. Below is a description of all fields and how to complete them. This form is divided into
four different sections. Each section is described in the headings below.
See the column identifiers (A, B, C, etc) at the bottom of each column for guidance in
completing the necessary calculations.
Water Right Permit, Certificate, or Claim Number: This number is assigned by Ecology
when a permit application is filed. It’s listed at the top of the permit or certificate. For water
right claims, this is the registration number stamped in the lower left hand corner of the
claim form.
WFI Source #: Identify the individual sources (e.g. well #1, well #2) as defined on the DOH
Water Facilities Inventory form. If a water right is associated with multiple sources, list all
sources in the same row in this column. If a source is associated with multiple water rights,
identify each water right on a separate row.
If you have any source(s) that is not currently being used (categorized as standby, back-up, or
emergency), and the source has an associated water right that is not listed in column #1, please
include the source and water right information in the ADDITIONAL COMMENTS section. This will
identify that the source is still intended for a beneficial use under RCW 90.03.015(4). See Ecology
Policy 1040.
EXISTING WATER RIGHTS SECTION (olive green color, top section)
This section refers to existing water rights. It does not include any water right applications that
have been submitted to Ecology.
Primary Qi (Instantaneous Quantity): This is also known as instantaneous flow rate. It’s the
amount of water allowed to be taken under the right from the source during a period of
peak operation. For surface water, this is generally expressed in terms of cubic feet per
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Page 3 of 6
second (cfs). For groundwater, this is generally expressed in terms of gallons per minute
(gpm). One cfs equals 448.8 gpm. Please indicate the units of measurement you are using for
each source. If there are situations where the flow rate will be limited (e.g. limitations
established on the source when other sources are utilized), please note them in the
ADDITIONAL COMMENTS section in the form and in the WSP narrative.
Non-Additive Qi: This term was formally known as “supplemental.” Your water rights may
use the old terminology. See Ecology Policy 1040 for more information. Not all water rights
have non-additive quantities. If a water right has non-additive Qi quantities, include the non-
additive quantity in this field. This is generally listed in the “quantity, type of use, period of
use” section on both permits and certificates. Non-additive quantities should not be included
in the primary Qi totals.
Primary Qa (Annual Quantity): This is the amount of water that can be taken from the
source under the right on an annual basis. It’s usually expressed in terms of acre-feet. An
acre-foot is the amount of water necessary to submerge an acre of land to a depth of one
foot. One acre-foot equals 43,560 cubic feet or 325,851 gallons of water.
Non-Additive Qa: This term was formerly known as “supplemental.” Your water rights may
use the old terminology. See Ecology Policy 1040 for more information. Not all water rights
have non-additive quantities. If a water right has non-additive Qa quantities, include the
non-additive quantity in this field. This is generally listed in the “quantity, type of use, period
of use” section on both permits and certificates. Non-additive quantities should not be
included in the primary Qa totals.
CURRENT SOURCE PRODUCTION SECTION (light green color, top section)
This section refers to how much water is withdrawn from the source under each water right for
the most recent full calendar year. You will need to determine any excess or deficiency for each
water right after calculating how much water was withdrawn compared to how much water is
allowed under each water right. If demand has decreased over past years, you may wish to
include historic maximum production information in the ADDITIONAL COMMENTS section. This
will provide a more complete picture of the use of your water rights.
Use the water use data and demand projections from your water system plan to define current
and projected water needs. You can determine if you’ll need additional water rights based on
the comparison of existing water rights, current water production, and projected 10- and 20-
year needs.
Total Qi (Instantaneous Quantity): This refers to the total maximum instantaneous flow
rate withdrawn from the source under each water right during the most recent calendar year.
For surface water, this is expressed in terms of cubic feet per second (cfs). For groundwater,
this is expressed in terms of gallons per minute (gpm). One cfs equals 448.8 gpm.
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Page 4 of 6
Current Excess or Deficiency (Qi): Please calculate the excess or deficiency for each water
right after comparing the total amount withdrawn against each water right. Please use
parentheses for deficient amounts.
Total Qa (Annual Quantity): This refers to the total volume of water withdrawn from each
source under each water right during the most recent calendar year. It’s usually expressed in
acre-feet.
Current Excess or Deficiency (Qa): Please calculate the excess or deficiency for each water
right after comparing the total amount withdrawn against each water right. Please use
parentheses for deficient amounts.
10-YEAR FORECASTED SOURCE PRODUCTION SECTION (light blue color, top section)
This section refers to how much water you project to withdraw from each source in ten years as
determined in your water system plan. Please complete this section in the same manner (using
the same units of measurement) as the current source production section using your 10-year
forecasted amounts.
20-YEAR FORECASTED SOURCE PRODUCTION SECTION (darker blue color, top section)
This section refers to how much water you project to withdraw from each source in twenty years
as determined in your water system plan. Please complete this section in the same manner
(using the same units of measurement) as the current source production section using your 20-
year forecasted amounts. If you are unable to provide 20-year forecasts for each source, you
may choose to include the combined 20-year total at the bottom.
PENDING WATER RIGHTS SECTION (second section of form)
Please complete this section for any water right applications that have been submitted to
Ecology. Please include the application number, whether it’s a new or a change application, the
date submitted, and the total quantities requested.
INTERTIES SECTION (third section of form)
This section must be completed by purveyors who purchase any amount of wholesale water. If
your system sells water to another public water system, include the quantity sold in the
CURRENT SOURCE PRODUCTION section.
Purchasers of wholesale water must account for all water obtained through the intertie for non-
emergency supply purposes. This is to ensure that all sources of supply are considered when
evaluating whether new water rights are needed within 20 years.
Please identify the maximum quantity of water, expressed in the same manner as the above
sections, allowed under each intertie contract. If there are limiting conditions or temporary
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Page 5 of 6
agreements that effect the long-term use of the intertie, you must account for such limiting
conditions when evaluating the current and forecasted water supply needs in your water system
plan.
Finally, purchasers of wholesale water are responsible for ensuring that the underlying water
right (held by the purveyor selling water) are adequate for such use. You should confirm that the
selling system has accounted for the wholesale area in their water system plan to ensure that
the water right authorizes the distribution of water through the intertie.
INTERRUPTIBLE WATER RIGHTS SECTION (bottom section of form)
This section refers to water rights that have an annual time-of-year interruption. Please
complete this section for any water right listed in the above fields that has a time-of-year
interruption. Please include the water right number, describe the limitation, and the time period
of interruption. Purveyors with interruptible rights should develop a water shortage response
plan as part of their water system plan to describe how demand will be met during periods of
interruption through aggressive demand-side conservation, fixing leaks or other means.
ADDITIONAL COMMENTS SECTION (bottom section of form)
If the system has any source that is not currently being used on a regular basis (such a source
may be categorized as stand-by, back-up, emergency), you should identify the source in this
section if the source has an associated water right that is not listed in the above sections. The
purpose is to identify that such water rights are still intended for a future beneficial use as
required under RCW 90.03.015(4). See Page 2, Item 9 (b) in ECY Policy 2030. For these water
rights, please briefly describe the future intended use of the source and when you expect to
utilize the water right. This does not refer to sources categorized as seasonal sources.
You should also include any other comments in this section that will explain aspects of your
water right portfolio that are not identified above.
Page 50 of 218
Water Right Self-Assessment Form for Water System Plan
Mouse-over any link for more information. Click on any link for more detailed instructions.
Water Right
Permit,
Certificate, or
Claim #
*If water right is
interruptible,
identify limitation
in yellow section
below
WFI Source #
If a source has
multiple water
rights, list each
water right on
separate line
Existing Water Rights
Qi= Instantaneous Flow Rate Allowed (GPM)
Qa= Annual Volume Allowed (Acre-Feet/Year)
This includes wholesale water sold
Current Source Production – Most Recent
Calendar Year
Qi = Max Instantaneous Flow Rate Withdrawn (GPM)
Qa = Annual Volume Withdrawn (Acre-Feet/Year)
This includes wholesale water sold
10-Year Forecasted Source Production
(determined from WSP)
This includes wholesale water sold
20-Year Forecasted Source Production
(determined from WSP)
This includes wholesale water sold
Primary
Qi
Maximum
Rate Allowed
Non-Additive
Qi
Maximum
Rate
Allowed
Primary
Qa
Maximum
Volume
Allowed
Non-
Additive Qa
Maximum
Volume
Allowed
Total Qi
Maximum
Instantaneous
Flow Rate
Withdrawn
Current
Excess or
(Deficiency)
Qi
Total Qa
Maximum
Annual
Volume
Withdrawn
Current
Excess or
(Deficiency)
Qa
Total Qi
Maximum
Instantaneous
Flow Rate
in 10 Years
10-Year
Forecasted
Excess or
(Deficiency)
Qi
Total Qa
Maximum
Annual
Volume
in 10 Years
10-Year
Forecasted
Excess or
(Deficiency)
Qa
Total Qi
Maximum
Instantaneous
Flow Rate
in 20 Years
20-Year
Forecasted
Excess or
(Deficiency)
Qi
Total Qa
Maximum
Annual
Volume
in 20 Years
20-Year
Forecasted
Excess or
(Deficiency)
Qa
857 Coal Creek Springs 6,730 9,410 4,550 2,180 3,887 5,523 6,000 730 9,410 0 6,730 0 9,410 0
3560-A Wells 1, 6, &7 2,200 1,120 2,185 15 657 463 2,200 1,120 0 2,200 0 1,120 0
G1-00277C Wells 2, 6, &7 2,400 1,360 2,480 1,925 475 1,360 0 2,400 1,360 0 2,400 0 1,360 0
G1-23629C Wells 3A, 3B, 6, &7 2,800 3,600 0 2,800 0 3,600 0 2,800 0 3,600 2,800 0 500 3,100
G1-20391C Wells 4, 6, &7 2,800 3,600 2,505 295 477 3,123 2,600 200 2,500 1,200 2,600 0 2,460 1,140
G1-23633C Wells 5, 5A, 5B, &5C 1,000 720 770 230 232 488 800 200 600 120 950 50 720 0
G1-22769C Algona Well 1 500 175 0 500 0 175 0 500 0 175 500 0 175 0
G1-25173C Braunwood well 20 6.5 17 3 5 2 17 3 6.5 0 20 0 7 0
S1-049354CL West Hill Springs 625 1,010 600 25 413 597 600 25 960 50 600 25 1,010 0
TOTALS = 19,242 21,002 12,719 6,523 7,031 13,971 14,784 4,458 15,957 5,045 19,167 75 16,762 4,240
Column Identifiers for Calculations: A B C =A-C D =B-D E = A-E F =B-F G =A-G H =B-H
PENDING WATER RIGHT APPLICATIONS: Identify any water right applications that have been submitted to Ecology.
Application
Number
New or Change
Application? Date Submitted Quantities Requested
Primary Qi Non-Additive Qi Primary Qa Non-Additive Qa
G1-28404 New 01/05/06 12,500 13,433
INTERTIES: Systems receiving wholesale water complete this section. Wholesaling systems must include water sold through intertie in the current and forecasted source production columns above.
Name of Wholesaling
System Providing Water
Quantities Allowed
In Contract
Expiration
Date of
Contract
Currently Purchased
Current quantity purchased through intertie
10-Year Forecasted Purchase
Forecasted quantity purchased through intertie
20-Year Forecasted Purchase
Forecasted quantity purchased through intertie
Maximum
Qi
Instantaneous
Flow Rate
Maximum
Qa
Annual
Volume
Maximum
Qi
Instantaneous
Flow Rate
Current
Excess or
(Deficiency)
Qi
Maximum
Qa
Annual
Volume
Current
Excess or
(Deficiency)
Qa
Maximum
Qi
10-Year
Forecast
Future Excess
or
(Deficiency)
Qi
Maximum
Qa
10-Year
Forecast
Future
Excess or
(Deficiency)
Qa
Maximum
Qi
20-Year
Forecast
Future
Excess or
(Deficiency)
Qi
Maximum
Qa
20-Year
Forecast
Future
Excess or
(Deficiency)
Qa
Tacoma Public Utilities 3,560 3,920 N/A 0 3,560 0 3,920 0 3,560 0 3,920 0 3,560 0 3,920
TOTALS = 3,560 3,920 0 3,560 0 3,920 0 3,560 0 3,920 0 3,560 0 3,920
Column Identifiers for Calculations: A B C =A-C D =B-D E =A-E F =B-F G =A-G H =B-H
INTERRUPTIBLE WATER RIGHTS: Identify limitations on any water rights listed above that are interruptible.
Water Right # Conditions of Interruption Time Period of Interruption
1
2
3
ADDITIONAL COMMENTS:
Current and proposed Qa quantities for Well 5A, G1-25518C are included with G1-23663C.
Current Well 6 Qa = 1074 AF. This was allocated 219 AF to 3560-A, 637 AF to G1-00277C, and 218 AF to G1-20391C.
10-year and 20-year forecasted Qa include providing annual average of 2.5 MGD from Coal Creek Springs (857) to
Muckleshoot Indian Tribe (MIT) for hatchery.
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CITY OF AUBURN
2021 – 2025 WATER USE EFFICIENCY PROGRAM
Page 54 of 218
July 2021 – DRAFT 1
WATER USE EFFICIENCY
As populations continue to climb, demand for limited water supplies is steadily increasing in
the Pacific Northwest. Efficient water use is critical for water systems to support growth in
their communities and support the environment and recreation. The efficient use of water
helps ensure reliable water supplies are available for the City of Auburn (City) well into the
future. It is important to the City to not only conserve water, which reduces use, but also
promote efficient use, which both conserves water and reduces wasteful uses. The purpose
of this document is to provide an analysis of the City’s historic water conservation program
and to evaluate the existing and proposed conservation and water use efficiency measures.
This document is formatted into two sections. The first section analyzes the previous
conservation programs by examining how it was formed, it’s program and goals, and
analyzes the savings. The second section presents the City’s new 2021 Water Use
Efficiency (WUE) Program, and includes the new requirements, measures, and demand
savings anticipated from the program.
1 PRIOR CONSERVATION PROGRAMS
1.1 History
The first formal water conservation program was developed by the City in 1995, one year
after the Washington Department of Health (DOH) jointly published conservation guidelines,
as described below. The City’s program included several conservation activities such as
school outreach, program promotion, leak detection, meter repair/replacement, and
conservation pricing. The City enhanced the program in 2001, 2009, and in 2015. The 2015
program will provide the basis of the historical review in this chapter.
The City’s 2021 WUE Program follows DOH’s 2017 Water Use Efficiency Guidebook, while
building off previous plans. Therefore, it is worth noting that in preparing previous plans the
City reviewed the 1990 South King County Coordinated Water System Plan (CWSP), and
Washington Department of Ecology’s 1994 Conservation Planning Requirements (CPR) -
Guidelines and Requirements for Public Water Systems Regarding Water Use Reporting,
Demand Forecasting Methodology, and Conservation Programs, and the Water
Conservation Bibliography for Public Water Systems by the US Army Corps of Engineers.
1.2 Regulatory Requirements
The Washington Water Utilities Council, DOH, and Department of Ecology jointly developed
the CPR. Interim guidelines were first established in 1990, and subsequently finalized and
approved in 1994. The DOH published the CPR in 1994, which was the basis of the City’s
1995 and 2001 conservation programs.
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July 2021 – DRAFT 2
In 2003, the Washington State Legislature passed Engrossed Second Substitute House Bill
1338, better known as the Municipal Water Law, to address the increasing demand on our
state’s water resources. The law established that all municipal water suppliers must use
water more efficiently in exchange for water rights certainty and flexibility to help water
municipal suppliers meet future demand. The Legislature directed the DOH to adopt an
enforceable WUE Program, which became effective on January 22, 2007. The WUE
Program replaced the CPR, and emphasizes the importance of measuring water usage and
evaluating the effectiveness of the water supplier’s WUE Program.
1.3 Previous Program Goals and Historical Water Usage
The City’s 2015-2020 WUE Program was a continuation of the 2009-2014 Program, with
specific enhancements to the program to comply with WUE regulations and create an
emphasis on efficient water usage rather than only conservation. The program goals were
set per the WAC 246-290-830(4)(a) through a public process and posted to the City’s
website in October 2014. The goals for the 2015-2020 Program targeted a 1 percent
reduction per year in Equivalent Residential Unit (ERU) values. The City also wanted to
raise the visibility and performance of the Conservation Program by becoming a community
leader in water conservation through example and public education. As part of that
leadership, the City supported and participated in applicable regional plans in order to
maintain a reliable and adequate supply of water for the region.
In 2013, the planning ERU value was 195 gpd per ERU, based on the 75th percentile of the
previous six years of data. The 2020 (current) planning ERU value is 179 gpd per ERU,
which was also based on the 75th percentile of the previous seven years of data. This
equates to a 1.1 percent annual decrease in the planning ERU value.
The annual water use per Single Family account from 2014 through 2020 used to calculate
the planning ERU value is shown in Table 1.
Table 1 Historical Annual Water Use Per Account (gpd/account)
Year Single Family/Duplex
2014 174
2015 179
2016 170
2017 176
2018 193
2019 169
2020 179
Average 177
75th percentile 179
ERUs per Account 1.0
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July 2021 – DRAFT 3
Seasonal water use can have a huge impact on the system’s ability to deliver water during
peak demands. The winter months generally show a steady monthly usage, while summer
months typically show an increase, peak, and decrease in water usage. Historically, single-
family residential customer class has produced a large peak in the summer months. This
peaking is quantified in the MDD to ADD peaking factor presented in Table 2. The 75th
percentile of the MDD to ADD peaking factor for the period between 2012 and 2020 is 1.85,
which is slightly above the previous plan of 1.82. The City would like to decrease peak use
and has included it as a new goal in the 2021-2025 WUE Program.
Table 2 Historical Annual ADD, MDD, Peak Day and Peaking Factor
Year
Annual
Production
(MG/year)
Average
Day
Demand
(mgd)
Maximum
Day
Demand
(mgd)
Date of
Maximum
Day
Demand
Max Day/
Avg Day
Peaking
Factor
2012 2,728 7.64 12.08 8/16/2012 1.58
2013 2,710 7.43 12.07 8/21/2013 1.62
2014 2,764 7.30 12.97 8/6/2014 1.78
2015 2,763 7.58 13.16 6/16/2015 1.74
2016 2,871 7.85 14.53 8/16/2016 1.85
2017 2,484 6.80 12.54 7/26/2017 1.84
2018 2,458 6.73 13.61 7/11/2018 2.02
2019 2,392 6.55 11.29 8/1/2019 1.72
2020 2,291 6.26 13.62 8/27/2020 2.18
Average 2,607 7.13 12.87 1.82
75th
Percentile 2,763 7.58 13.61 1.85
1.4 Historical Distribution System Leakage
Distribution system leakage (DSL) is a significant element of the WUE requirements. It is
calculated as the difference between the total amount of water produced and the sum of
water sold and authorized unmetered water usage. It may include inaccurate master and
service connection meters, unaccounted-for non-revenue water use, pipeline leakage, and
unauthorized use. DSL does not include authorized water usage such as water used for fire
protection, flushing, construction, and other maintenance and operations practices.
However, to be credited, this must be accounted for by metering or by estimating water use
with credible means. All water that is not authorized is considered distribution system
leakage. The DOH requires the 3-year average DSL to be under 10 percent to minimize
water waste. The historical 3-year rolling average DSL ranged between 3.4 percent and 9.7
percent for the period from 2013 to 2020.
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July 2021 – DRAFT 4
2 2021-2025 WATER USE EFFICIENCY PROGRAM
The 2021-2025 WUE Program will be a continuation of the City’s current WUE Program.
Program measures have been expanded, reflecting the City’s increased service population
of over 50,000 people. The program has also been updated to leverage the City’s
investments in improved SCADA, leak detection, and Advanced Metering Infrastructure
(AMI). The 2021 Plan complies with regulations as set forth in WAC 246-290-830 and
DOH’s 2017 Water Use Efficiency Guidebook. This section summarizes the program’s
goals, demand and supply side measures, reclaimed water, and DSL. The projected
demand with the conservation goals, program budget, and cost savings are also presented.
2.1 Program Goals
Per the WAC 246-290-830(4)(a), all water purveyors with 1,000 or more connections were
required to set efficiency goals through a public process. The City has chosen to focus on
implementing voluntary measures to decrease both the average and peak water usage.
The 2021 program has established the following goals:
Water Use per ERU: Decrease the planning ERU value (gpd/ERU) 1 percent annually
from the current planning ERU value of 179 gpd/ERU, which is the 75th percentile of
7 years of historical data (2014-2020). Revaluate goal when the planning ERU value
reaches less than 172 gpd/ERU.
MDD/ADD Peaking Factor: Decrease the planning peaking factor from the current
1.85, which is equal to the 75th percentile of 7 years of historical data (2014-2020), to
a planning peaking factor of less than 1.72.
Distribution System Leakage: Maintain 3-year average DSL under 10 percent to
minimize water waste.
Customer Support: To provide the service and support necessary to those water
customers expressing a desire to conserve water as a part of their environmental
ethic and as a means of minimizing water bills.
Regional Support: To support and participate in the South King County CWSP and
other applicable regional plans in order to maintain a reliable and adequate supply of
water for the region.
The WUE Program measures, as summarized below, are designed to help meet these
established goals.
2.2 Program Requirements
The WUE requirements emphasize the importance of measuring water usage and
evaluating the effectiveness of the City’s program. There are three fundamental
requirements of a WUE Program that the City follows:
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July 2021 – DRAFT 5
Planning Requirements – Municipal water suppliers are required to:
– Collect data.
– Forecast demand.
– Evaluate WUE measures.
– Calculate DSL.
– Implement a WUE Program to meet their goals.
Distribution Leakage Standard – Municipal water suppliers are required to meet a
distribution system leakage standard to minimize water loss from their distribution
system.
Goal setting and performance reporting – Municipal water suppliers are required to
set WUE goals through a public process and report annually to their customers and
DOH.
2.3 Mandatory Measures
The WUE Program includes supply side measures that the City implements to understand
and control leakage including new meters, leak detection surveys, and water audits. Per the
WUE requirements, the following measures shall be continued for the 2021-2025 WUE
program:
Install production (source) meters.
Install consumption (service) meters.
Perform meter calibration.
Implement a water loss control action plan to control leakage if the 3 year rolling
average exceeds 10 percent.
Educate customers about water use efficiency practices.
Establish rates that encourage water demand efficiency. See Chapter 11 of 2015
Comprehensive Water Plan for discussion on water rates.
Evaluate reclamation opportunities.
2.4 Distribution System Leakage
DSL is a significant element in the City’s WUE Program. In the past, distribution leakage
was referred to as “unaccounted-for-water”. To limit DSL, the City has ongoing leak
detection, meter calibration, and an active repair and replacement program for water
system infrastructure. Additionally, the City has recently increased its efforts to reduce non-
payment of bills and water theft.
Further, the City has updated its SCADA and implemented AMI during the 2015-2020
period. These investments significantly increase the City’s ability to measure DSL both
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July 2021 – DRAFT 6
temporally and geographically. The resulting information allows the City to better target its
WUE activities to reduce DSL.
2.4.1 Increasing Effectiveness of the WUE Program with AMI
The City implemented AMI throughout the system during the 2015-2020 program period.
AMI provides a new tool to improve the effectiveness of the WUE Program measures. AMI
provides detailed water use data for each customer that allows the City to better understand
water use patterns and target WUE Program measures to specific customers. Data is sent
6 times each day and is stored in 15-minute intervals indefinitely. Below is a summary of
how the City uses AMI.
Run continuous consumption reports daily to identify customer leaks.
Detect service leaks sooner resulting in reduced costs for Service Replacement
program and Leak Detection program.
Use meter tamper and other daily alarms to reduce water theft.
Compare production and customer water use to calculate DSL on a monthly basis.
Implement a customer portal to provide additional reporting options to educate
customers, such as their peak water use.
2.5 2015-2020 Demand-Side Program Measures
The City has incorporated program measures that target reductions in customer usage,
saving the customers money without reducing the quality of service. Under the WUE
requirements, a program measure may include water efficient devices, actions, business
practices, or policies that promote efficient water use. With 15 measures as part of the 2021
Program, the City exceeds the minimum DOH requirement of 12 measures. WUE
measures can target specific customer classes or a combination of customer classes. The
City’s demand-side program measures are summarized below.
1. School Outreach: School programs will continue to be arranged to educate students
on efficient water usage. The City has partnered with Nature Vision to provide
classroom education for grades K through 12. This program provides hands-on
activities to teach water conservation, water supply, groundwater and surface water
protection, and the water cycle. The City will conduct alternative or additional
outreach if requested by schools.
2. Speakers’ Bureau: The City will seek speaking opportunities to discuss water use
efficiency with a wide-audience spectrum. Topics could include water efficient
fixtures and appliances, curbing seasonal peak demands, lawn watering practices,
etc.
3. Program Promotion: The City will seek opportunities for public service
announcements for water use efficiency, and submit news articles to local papers
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and Auburn City Magazine on efficient water usage especially during the spring and
summer months. Additional information is published on the City’s website
4. Theme Shows/Fairs: The City hosts an annual Kids Day fair. The fair includes a wide
range of activities for all ages of kids. As part of the fair, the City has fun water
related activities and provides water efficiency brochures and other materials. The
City will conduct outreach at other Theme Shows/Fairs if requested.
5. Water Audits: The City will conduct a water audit upon the request of a customer,
including industrial, commercial, and institutional customers. The audits will review
items such as: recirculation of cooling water, reuse of cooling and process water,
reuse of treated wastewater, efficient landscape irrigation, low water using fixtures,
fixing leaks, and process modifications.
6. Customer Leak Detection: The City identifies potential leaks through investigation of
the water meter upon request of customers. The City’s AMI system identifies smaller
leaks and allows the City to notify customers of a potential leak within a couple days
of the leak starting.
7. Bills Showing Consumption History: The City will continue to provide customer bills
showing the previous year’s water usage. The City is evaluating AMI customer portal
options that will educate customers on their water use, alert them to leaks in real
time, and identify opportunities to reduce their peak water use to help the City meet
its goal of reducing the MDD:ADD ratio.
8. Water Saving Device Kits: The City will participate in distribution of water use
efficiency kits through education events such as speakers’ bureaus, theme shows,
fairs, and through bill insert request forms.
9. WUE Pricing: The City has an inverted block rate structure for single-family
residential customers to encourage WUE. The City will consider WUE in future cost
of service/rate studies. Studies will determine the most appropriate water structures
and rate levels to achieve the City’s WUE goals, while generating sufficient revenues
for utility operations. The studies consider uniform rates by class, inverted block
rates, seasonal rates, and excess use rates.
10. Water Efficient Toilet Rebate Program: The City will continue to provide rebates to
customers that replace old toilets with new high-efficiency toilets through their EPA
WaterSense Toilet Rebate program.
11. Low-Flow Shower Heads Giveaways: The City gives away free low-flow shower
heads at the Utility Billing Counter.
12. School Outdoor Water Use Reduction: The City will target schools in an effort to
reduce their outdoor water consumption. Water audits and education on benefits of
replacing inefficient irrigation systems or landscaping (including turf) will be
conducted.
13. City Water Use Reduction: The City will audit the water use of City accounts in an
effort to identify both indoor and outdoor water saving opportunities. The Water Utility
staff will help educate City account holders on WUE; however, no water budget has
been allocated to implement water saving devices at City facilities.
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July 2021 – DRAFT 8
14. Landscape Workshops: The City will seek opportunities to educate homeowners on
water saving landscaping.
15. Rainwater Harvesting: The City will evaluate implementation of a rainwater
harvesting (rainwater reclamation) promotion program as a means to reduce
irrigation water usage by commercial, public and residential customers. The City
Stormwater Utility’s requirement to use Low Impact Development (LID) measures,
where feasible, strives to keep rainwater on the property, further reducing irrigation
demands.
WUE measures can result in savings in energy and cost, both for the City and its
customers, as described below:
Reduced water use can result in significant customer energy savings because water
heaters are the second largest energy users in the home. Hot water use can be
reduced almost one-third by cost-effective WUE measures, such as water efficient
fixtures and appliances. Significant energy savings can also occur for industrial
processes requiring water heating and other power uses.
Efficient landscaping and irrigation techniques save on maintenance costs.
Reductions in water production decrease the energy costs incurred to treat and
distribute water and to collect and treat wastewater. Chemical costs are also reduced
in water and wastewater operations.
Actions that result in water production cost savings include:
– Identification of non-revenue water could result in recovery of unbilled revenue
from inaccurate meters and reduced unauthorized water usage (theft).
– Leak detection helps prevent major main breaks, which could result in
significant repair costs as well as lost water for sale.
– Leak detection reduces the City’s liability by preventing potential property
damage.
– Repair and/or replacement of service and source meters allows the City to
recover unbilled water revenues.
2.6 Reclaimed Water
According to WAC 246-290-100 and the WUE requirements, water systems with over 1,000
connections must collect and evaluate information on reclaimed water opportunities. The
City is committed to wastewater reuse and rainwater reclamation. The City monitors
opportunities for use of King County’s reclaimed water through the City’s involvement in the
Metropolitan Water Pollution Abatement and Advisory Committee (MWPAAC) and Regional
Water Quality Committee. Additionally, the City has completed the King County Water
Reclamation Evaluation Checklist (see Appendix J in the 2015 Comprehensive Water
Plan). Currently, there are no reclaimed water users in the City. The City considers the
most likely users of reclaimed water to be the irrigation customer class. Total irrigation use
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July 2021 – DRAFT 9
just from dedicated irrigation meters for 2020 was 0.40 million gallons per day. Irrigation
from residential customers was significantly more. The City has also identified that it may
be possible for three large users to use reclaimed water (Boeing, Emerald Downs, and
Supermall/Walmart); however, these users have not confirmed an interest in using
reclaimed water and there is not currently a reclaimed water source in the area.
The City will implement reclaimed water as a conservation measure and include this
savings in the demand projections when specific opportunities arise. The City, in
conjunction with King County, may develop projects or consider participation in water reuse
projects and programs developed by adjacent jurisdictions and others as appropriate. The
efforts may include demonstration or pilot projects developed in accordance with applicable
federal, state, and local laws and regulations.
2.7 Budget
The City has established a budget for outside expenditures for applicable program
measures from 2021-2025, shown in Table 3. Program Measure budgets coincide with the
biannual budget. Budgets increase by three to four percent on average over the period.
Table 3 2021-2025 Budget for Each Program Measure
Measure 2021 2022 2023 2024 2025
1.School Outreach $20,000 $20,000 $22,000 $22,000 $24,000
2.Speakers' Bureau* $1,500 $1,500 $1,550 $1,550 $1,600
3.Program Promotion* $2,000 $2,000 $2,200 $2,200 $2,400
4.Theme Shows/Fairs, 14.Landscape
Workshops
$6,350 $6,350 $6,400 $6,400 $6,450
5.Water Audits, 6.Customer Leak Detection,
12.School Outdoor Water Use Reduction,
13.City Water Use Reduction, and
15.Rainwater Harvesting*
$15,000 $15,000 $16,000 $16,000 $17,000
7.Bills Showing Consumption History* $2,000 $2,000 $2,200 $2,200 $2,400
8.Water Saving Device Kits $6,000 $6,000 $6,500 $6,500 $7,000
9.Conservation Pricing* $9,000 $9,000 $9,200 $9,200 $9,400
10.Toilet Rebates and 11.Low-flow Shower
Heads
$5,000 $5,000 $5,500 $5,500 $6,000
Totals $66,850 $66,850 $71,550 $71,550 $78,250
*City labor costs only
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July 2021 – DRAFT 10
Table 4 shows the City’s budget for required WUE measures through the planning period.
Table 4 2021-2025 Budget for System Required WUE Measures
Measure 2021 2022 2023 2024 2025
Leak Detection & Repair $8,000 $8,000 $8,500 $8,500 $9,000
Large Meter
Test/Repair/Replace
$20,000 $20,000 $22,500 $22,500 $25,000
Service Line and Meter
Replacement*
$150,000 $150,000 $175,000 $175,000 $200,000
Totals $178,000 $178,000 $206,000 $206,000 $234,000
*primarily City labor costs
2.8 Public Participation
The City publishes its Water Use Efficiency Annual Performance Report on the Water Utility
webpage and summarizes it in the Annual Water Quality Report. The report, which is also
submitted to DOH, provides the City’s DSL, date of most recent public forum, WUE goals,
description of progress in reaching goals, and additional information on WUE efforts. The
City website provides the last three years of Efficiency Reports allowing customers to
compare performance between several years. The City’s website also prominently displays
its Conservation Promotions, including frequently asked questions and rebate forms, that
are also available at the Utility Billing counter.
The City has conducted a public process to establish its 2021-2025 WUE Program
Effectiveness goals, which are outlined in the next section. A public meeting will be held on
August 2, 2021 at 7:00 PM. Public comments were incorporated into the WUE goals, and
are in the Appendix.
2.9 2015-2020 WUE Program Effectiveness
The City’s water use, both on average and peak demand days, has declined. An aggressive
WUE Program is likely a major reason for this decline; however, it is difficult to estimate the
actual water savings directly resulting from the City’s WUE Program because the measures
are not directly quantifiable. Measures such as rebates for high-efficiency toilets and low-
flow showerheads, do have a direct water savings per device, but the water savings from
installation of water saving devices without requests for rebates is impossible to measure.
The impacts on customer water use as a result of public education, which is the main focus
of the City’s WUE Program, is challenging to measure, as the response of each participant
varies greatly.
2.9.1 Future Methods for Measuring Program Effectiveness
The existing program effectiveness was evaluated using system-wide historical water use
data. Future program effectiveness may measure the effectiveness of the City’s WUE
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July 2021 – DRAFT 11
Program based on targeted public education programs to customers in a particular area.
This area could be limited to a particular pressure zone, group of neighborhoods, etc., but
should be an area for which the City can track water use before and after participation in
WUE activities or events. Winter months would provide an estimate on indoor water use,
since outdoor water uses, such as irrigation, are kept to a minimum during the winter.
Summer months could provide an estimate on total indoor and outdoor water use.
The first step would be to establish a baseline from historical information. The second step
would be to evaluate the resulting water use after promoting WUE through targeted
activities and events to customers in the defined area. AMI wouldprovide additional
capabilities to more easily perform these studies. The water use would be tracked for an
additional year to identify seasonal trends. Some consideration would need to be given to
variations in weather and economic conditions. Another method would be to perform the
same before/after water use analysis for WUE Program participants who volunteer and
provide their address. The resulting information would be valuable for the City to correlate
its WUE Program efforts with direct water savings for its customers.
2.9.2 Cost Savings
The WUE Program primarily provides cost savings in two ways. Reducing demand may
reduce or delay capital projects for additional supply and expanded distribution
infrastructure. Additionally, reducing DSL can provide additional revenue, as well as
increase the efficiency of supplying existing water uses.
The City has completed a cost analysis of their proposed WUE Program using historical
data and projected annual water savings. The City has exceeded its WUE Program goal of
five percent water use reduction from 2014 through 2020; the actual reduction was nine
percent. However, significant portions of the water use savings may be attributed to the
factors other than the WUE Program, such as the economy. To avoid over-estimating cost
savings, it was assumed that the WUE Program only achieved its goal of five percent,
rather than the 9 percent reduction; this corresponds to savings of 0.4 mgd of ADD from
2014 to 2020.
The City will budget approximately $244,850.00 for the WUE Program in 2021. This budget
includes both the WUE Program measures ($66,850.00), and the required measures,
($178,000.00). This annual expenditure is budgeted and expended through the City’s
operation and maintenance budget. Based on the projected 2021 budget and the estimated
annual water savings of 0.06 mgd, projected unit cost of water from the City’s program for
2021 is estimated to be $0.0112 per gallon on average. It is important to consider the
majority of the WUE budget is for service line and meter replacements, which is a key Utility
business practice to maintain accurate billing and payment. Without these costs, the
estimated cost for each gallon of water saved by the WUE Program is only $0.0031 per
gallon on average. Additionally, WUE plays an important role in reducing the need for new
supplies and delaying costly distribution system upgrades.
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July 2021 – DRAFT 12
2.10 Projected Water Demand
The WUE Program is only applicable to retail customers. Wholesale customer demand is
not included in projections. The projected water demand for the Retail Water Service Area
with and without WUE for the ADD and the MDD are presented in Table 5. Demands are
presented for the 15-year planning period, as well as the Ultimate demand. The planning
ERU value of 172 gpd/ERU is expected to be achieved in 2025 based on an annual one
percent decrease. No further reductions in demand are projected beyond 2025. Figure 1 is
a graphical representation of the data in Table 5.
Table 5 Retail ADD & MDD with and without WUE
Demand 2020 2021 2022 2023 2024 2025 2035 Ultimate
ADD w/o
WUE
6.35 6.67 7.00 7.35 7.72 7.84 9.15 11.65
ADD w/ WUE 6.26 6.53 6.79 7.06 7.33 7.37 8.07 10.26
Savings 0.09 0.13 0.21 0.29 0.38 0.47 1.08 1.39
% Savings 1% 2% 3% 4% 5% 6% 12% 12%
MDD w/o
WUE
13.62 13.96 14.31 14.67 15.03 15.32 16.66 21.20
MDD w/ WUE 12.80 12.98 13.16 13.35 13.53 13.63 13.88 17.67
Savings 0.82 0.98 1.14 1.32 1.50 1.69 2.78 3.53
% Savings 6% 7% 8% 9% 10% 11% 17% 17%
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July 2021 – DRAFT 13
As shown in the table, WUE measures are projected to result in an average day reduction
in retail demand of 1.08 mgd by 2035, representing a reduction of approximately 12
percent. A reduction of 0.47 mgd (6percent) is projected by 2025. As shown in the table,
WUE measures are projected to result in a reduction in retail MDD of 1.69 mgd (11 percent)
by 2025, and approximately 2.78 mgd (17 percent) by the year 2035.
2.11 Summary of Water Use Efficiency Program
The City’s WUE Program provides for efficient water use and supports continued growth.
This program fulfills all the necessary requirements of DOH. The selected program
measures will allow the City to meet its WUE goals, resulting in decreased water demand.
Measures are interrelated and will help the City achieve its goals to both reduce average
water use and peak water use per customer. Public education measures (showing water
use in bills, workshops, school outreach, fairs/trade shows, etc.) will continue to be a main
focus of the WUE Program to increase customer awareness and knowledge of WUE
opportunities. Public education is needed to support the City’s other WUE measures and to
support reductions in both average and peak water use. Continued appliance rebates and
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July 2021 – DRAFT 14
shower head give-away help customers implement what is learned in the public education
campaign. With the implementation of AMI, it is expected that the City and customers will
be able to identify substantially more water loss reduction opportunities than previously
possible. Therefore, customer and City leak detection and water audits may have a
prominent role in the 2021-2025 WUE Program. The increased water loss reduction
activities are expected to support reducing average water use. The program will also
continue to provide financial disincentives for excessive water use through metering and
WUE pricing. This aspect of the program is likely to help reduce peak water usage further.
These measures will result in the City being able to achieve its WUE goals, which results in
reduced demand.
In conclusion, the City will maintain the target water use efficiency goal of one percent
reduction per year in the planning ERU value from 179 gpd per ERU to 172 gpd per ERU
by 2025. Additionally, it is the City’s goal to reduce the MDD/ADD peaking factor from 1.85
to 1.72. The goals will be reached through implementation of the proposed program
measures.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6827 (Thomas)(30 Minutes)
Date:
July 22, 2021
Department:
Finance
Attachments:
Memo
Ordinance No. 6827
Schedule A
Schedule B
Budget Impact:
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Ordinance No. 6827 (Budget Amendment #2) amends the 2021-2022 revised budget as
presented in the attached transmittal memorandum and supporting attachments.
Rev iewed by Council Committees:
Councilmember:Baggett Staff:Thomas
Meeting Date:July 26, 2021 Item Numb er:
Page 154 of 218
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: July 21, 2021
Re: Ordinance #6827 – 2021-2022 Budget Amendment #2
Budget Amendment #2 is the second amendment of the City of Auburn’s 2021-2022 biennial
budget. The purpose of this budget amendment is to do the following:
1. Fund Balance Adjustments: realign budgeted 2021 beginning fund balances to match
2020 ending fund balances per accounting records at year end;
2. Revenue Adjustments: this includes new/increased revenue related to grant awards,
other new funding, and reallocation of revenues between funds;
3. Capital Fund Transfers: transfers from operating to capital funds to provide budget
for previously approved capital projects in prior years;
4. Funding Adjustments: to increase or enhance budget authority for previously
approved programs; and
5. New Requests: new programs, projects, purchases, and FTE’s that haven’t been
previously approved by council
Below is a summary of the proposed amendments. For additional detail, Schedule A, Summary of
2021 Budget Adjustments by Fund, breaks down each request and its relative impact to each fund.
Fund Balance Adjustments: This amendment adjusts City-wide 2021 budgeted beginning
fund balances to reflect actual ending balances as of the end of 2020. City-wide beginning
fund balances are adjusted by a net increase of $21.8 million.
Revenue Adjustments: This amendment recognizes new grants and updated revenue projections.
The total adjustment in this category is $8.4 million and includes:
• Add Streamlined Sales Tax (General Fund) $ 1,000,000
• Add fee-in-lieu of street improvement revenues (F102) 200,000
• Grant-funded High Friction Surface Treatment project (F102) 414,000
• TIB grant funding for the 4th Street SE project (F105) 1,747,600
Page 155 of 218
• Grant funding for the Auburn Way N preservation project (F105) 298,000
• Grant funding for the Lea Hill Road Bridge Deck project (F105) 280,000
• Restore Utility Tax revenues from 2020 (was REET in F328) 1,800,000
• Restore Motor Vehicle Fuel Tax revs from 2020 (was REET in F328) 432,600
• Restore 2020 transfer from Cumulative Reserve Fund to General Fund 2,000,000
Capital Fund Transfers: This budget amendment provides funding for current and future
capital projects by transferring monies among funds. These transfers include moving cash
reserves from enterprise operating funds to the associated capital funds; e.g., from the Water
Operating Fund (F430) to the Water Capital Fund (F460), as well as the transfer of traffic
impacts fees for application to a specific project. The total requested adjustment in this
category is $3.1 million.
Funding Adjustments: Funding adjustment requests included in this budget amendment
increase or decrease spending authority for existing programs. The total requested
adjustment in this category is $1.2 million, and includes:
• Increase Golf Course pro shop front counter staffing: This request would add $25,000
in part time staff hours in the Golf Course pro shop due to higher participation levels
in league, tournament, and public play. Funding for this cost increase will be from
increased greens fee revenues that were about $500,000 above budget in 2020 and
are expected to be significantly above budget in 2021 as well based on year-to-date
experience (General Fund).
• Increase budget for day and night sheltering for homeless persons: This amendment
would add $275,000 to the budget for day and night sheltering service agreements
with the Auburn Food Bank (General Fund).
• Increase budget for the Arterial Pedestrian and Bicycle Safety program: This request
would add $130,000 to the 2021 budget due to increased project scope (Fund 102).
This increase would be funded by the 2020 contribution from King County Metro for
the 2019 program budget.
• Add budget for 104th Avenue Park development: Due to increased cost of labor and
materials as well as unanticipated design changes, this request would add $770,200 in
budget for the project. This cost increase would be funded by park impact fees (F328).
• Improvements to City-owned parking lots: This amendment would increase the
budget for converting older high-pressure sodium lights in City-owned lots to LED
lighting, replace broken and missing globe lights, and restore power to certain
locations so that decorative lighting can be added. The total cost increase is $34,000
Page 156 of 218
and will be funded using existing Community Development department budget that
will be transferred to the Local Revitalization Fund (F330) to complete the project.
New Requests: New funding requests total $1.5 million and include:
• New FTE – Administrative Specialist in Maintenance and Operations Services: This position
would replace the existing temporary position with a full-time position to oversee the Ford
warranty program. This request is for the additional cost for a half year in 2021, which is
$31,500 above the existing budget for the temporary position (F430, F431, F432, and
F550).
• Add budget for the Auburn Resource Center (ARC): This amendment would add $75,000
for architectural and engineering services associated with the design and construction of
the Auburn Resource Center and Auburn Consolidated Resource Center. A separate
amendment would add $150,900 in budget to cover annual operating costs (General
Fund).
• Accelerate the time frame for the A Street Loop project: This project was originally
planned for 2022 and will be funded using traffic impact fees. The cost of this amendment
is $400,000 (F102).
• Miscellaneous park improvement projects: This request would add $177,500 for
unanticipated park improvements at several City parks (F321).
• Purchase Bobcat municipal cleaning vehicle: This amendment would add $150,000 to
purchase a vehicle for cleaning pervious sidewalks that are used to infiltrate stormwater
(F462).
• Reimburse the Equipment Rental Fund (ERR) for police vehicles: This request will provide
$108,100 in reimbursements to ERR (Fund 560) for the purchases in 2020 of several police
vehicles whose costs exceeded their budgeted amounts as well as the under-collection of
replacement costs in 2021-2022.
• Replace the existing Police Crisis Negotiations van: This amendment would use $86,800
from the Drug Seizure Fund (F117) and $46,200 in accumulated replacement costs (in Fund
560) to replace the existing Police Crisis Negotiations van that has reached the end of its
service life.
The following table summarizes the current and revised budget as a result of this
amendment.
Page 157 of 218
Table 1: 2021 Budget as Amended
Attachments:
1. Proposed Ordinance #6827 (Budget Amendment #2)
2. Summary of proposed 2021 budget adjustments by fund and department (Schedule A)
2021 Budget as Amended through Budget Amendment #1 377,689,790$
Budget Amendment #2 34,643,772
2021 Budget as Amended 412,333,562$
Page 158 of 218
3. Summary of proposed changes to adopted 2021 budget by fund (Schedule B)
Page 159 of 218
-------------------------
Ordinance No. 6827
July 21, 2021
Page 1 of 2
ORDINANCE NO. 6827
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6794, THE 2021-2022 BIENNIAL OPERATING BUDGET
ORDINANCE, AND ORDINANCE NO. 6796, THE 2021-2022
BIENNIAL CAPITAL BUDGET, AS AMENDED BY ORDINANCE
NO. 6815, AUTHORIZING AMENDMENT TO THE CITY OF
AUBURN 2021-2022 BUDGET AS SET FORTH IN SCHEDULE
“A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of November 16,
2020, adopted Ordinances No. 6794 and 6796 which adopted the City of Auburn
2021-2022 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 5, 2021,
adopted Ordinance No. 6815 (BA#1) which amended Ordinances No. 6794 and 6796
which adopted the City of Auburn 2021-2022 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2021 budget as outlined in this Ordinance (BA#2);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2021-2022 Biennial Budget. The 2021-
2022 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Page 160 of 218
-------------------------
Ordinance No. 6827
July 21, 2021
Page 2 of 2
Washington is hereby authorized to utilize revenue and expenditure amounts shown
on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule
“B” is on file with the City Clerk and available for public inspection.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application of
it to any person or circumstance, will not affect the validity of the remainder of this
ordinance, or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force
five days from and after its passage, approval, and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
____________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Published: ___________________
Page 161 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance
General Fund (#001)
2021 Adopted Budget 19,948,152 72,870,710 82,294,077 10,524,785
Previous Budget Amendments 192,500 189,900 822,600 (440,200)
2021 Amended Budget 20,140,652 73,060,610 83,116,677 10,084,585
BA#2 (Ordinance #, Proposed):11,087,748 1,187,900 5,224,400 7,051,248
General Fund Revenues:
Add Streamlined Sales Tax (SST) revenues for 2021 - 1,000,000 - 1,000,000
Community Development Department:
Add budget for eCityGov Alliance annual subscription (fee supported)- - 65,000 (65,000)
Increase budget for City-owned parking lot repair - - - -
Police Department:
Purchase BolaWrap devices to enhance de-escalation tactics - - 51,000 (51,000)
Replace Crisis Negotiations van (partly paid in)- - 17,400 (17,400)
Public Works Department:
Budget for update to the Comprehensive Transportation Plan - - 40,000 (40,000)
Parks Department:
"No Child Left Inside" grant from WA State Recreation Conservation Office - 22,900 22,900 -
WSDA Relief and Recovery grant for the Auburn International Farmers' Market - 20,000 20,000 -
Golf Course maintenance and improvement projects - 115,000 115,000 -
Increase Golf Course pro shop front counter staffing - 25,000 25,000 -
King County grant to promote physical fitness for children - 5,000 5,000 -
City Attorney's Office:
Emergency repairs to a paved trail on City property - - 40,000 (40,000)
Increase budget for Auburn Food Bank to provide sheltering for homeless persons - - 275,000 (275,000)
Design and construction of office space in the ACRC, incl the Community Court - - 75,000 (75,000)
Add budget for operation of the Auburn Consolidated Resource Center (ACRC)- - 150,900 (150,900)
Non-Departmental:
Restore Utility Tax revenues from 2020 - - 1,781,500 (1,781,500)
Restore Motor Vehicle Fuel Tax revenues from 2020 - - 432,600 (432,600)
Restore transfer from Cumulative Reserve Fund from 2020 - - 2,000,000 (2,000,000)
True up 2021 beginning fund balance to 2020 ending fund balance 11,087,748 - - 11,087,748
Reimburse Equipment Rental Fund for 2020 purchase of police vehicles - - 108,100 (108,100)
Revised 2021 Budget - Fund 001 31,228,400 74,248,510 88,341,077 17,135,833
ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Page 1 of 15 7/19/2021 9:31 AM
Page 162 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Arterial Street Fund (#102)
2021 Adopted Budget 1,015,159 4,948,080 5,535,930 427,309
Previous Budget Amendments and CIP Carry-Forwards 1,147,695 2,684,923 3,897,618 (65,000)
2021 Amended Budget 2,162,854 7,633,003 9,433,548 362,309
BA#2 (Ordinance #, Proposed):121,221 1,023,600 950,000 194,821
Restore Motor Vehicle Fuel Tax revenues from 2020 - 9,600 - 9,600
True up 2021 beginning fund balance to 2020 ending fund balance 121,221 - - 121,221
Add revenue for fee-in-lieu of street improvements agreements - 200,000 - 200,000
Budget for High Friction Surface Treatment project (grant-funded)- 414,000 420,000 (6,000)
Increase budget for Arterial Pedestrian and Bicycle Safety project - - 130,000 (130,000)
Move budget for A Street Loop from 2022 to 2021 (funded by traffic impact fees)- 400,000 400,000 -
Revised 2021 Budget - Fund 102 2,284,075 8,656,603 10,383,548 557,130
Local Street Fund (#103)
2021 Adopted Budget 1,321,778 2,360,600 2,363,950 1,318,428
Previous Budget Amendments and CIP Carry-Forwards 1,257,269 - 1,257,269 -
2021 Amended Budget 2,579,047 2,360,600 3,621,219 1,318,428
BA#2 (Ordinance #, Proposed):709,525 - - 709,525
True up 2021 beginning fund balance to 2020 ending fund balance 709,525 - - 709,525
Revised 2021 Budget - Fund 103 3,288,572 2,360,600 3,621,219 2,027,953
Hotel/Motel Tax Fund (#104)
2021 Adopted Budget 225,286 139,100 177,110 187,276
Previous Budget Amendments - - - -
2021 Amended Budget 225,286 139,100 177,110 187,276
BA#2 (Ordinance #, Proposed):90,521 - - 90,521
True up 2021 beginning fund balance to 2020 ending fund balance 90,521 - - 90,521
Revised 2021 Budget - Fund 104 315,807 139,100 177,110 277,797
Page 2 of 15 7/19/2021 9:31 AM
Page 163 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Arterial Street Preservation Fund (#105)
2021 Adopted Budget 1,606,304 2,794,050 2,886,250 1,514,104
Previous Budget Amendments and CIP Carry-Forwards 1,832,573 2,387,718 4,220,291 -
2021 Amended Budget 3,438,877 5,181,768 7,106,541 1,514,104
BA#2 (Ordinance #, Proposed):(52,951) 2,325,600 2,344,100 (71,451)
Restore Utility Tax revenues from 2020 - - 18,500 (18,500)
Increase budget for Lea Hill Road Bridge Deck Preservation (grant-funded)- 280,000 280,000 -
Allocate Transportation Impact Board (TIB) grant funding for 4th Street SE project - 1,747,600 1,747,600 -
Increase budget for Auburn Way N preservation project phase 2 (grant-funded)- 210,300 210,300 -
Increase budget for Auburn Way N preservation project phase 3 (grant-funded)- 87,700 87,700 -
True up 2021 beginning fund balance to 2020 ending fund balance (52,951) - - (52,951)
Revised 2021 Budget - Fund 105 3,385,926 7,507,368 9,450,641 1,442,653
Drug Forfeiture Fund (#117)
2021 Adopted Budget 957,967 147,600 492,994 612,573
Previous Budget Amendments 10,000 - 32,000 (22,000)
2021 Amended Budget 967,967 147,600 524,994 590,573
BA#2 (Ordinance #, Proposed):55,534 - 86,800 (31,266)
True up 2021 beginning fund balance to 2020 ending fund balance 55,534 - - 55,534
Revised 2021 Budget - Fund 117 1,023,501 147,600 611,794 559,307
Housing & Comm Develop Fund (#119)
2021 Adopted Budget 42,904 600,000 600,000 42,904
Previous Budget Amendments - 952,100 952,100 -
2021 Amended Budget 42,904 1,552,100 1,552,100 42,904
BA#2 (Ordinance #, Proposed):(579) - - (579)
True up 2021 beginning fund balance to 2020 ending fund balance (579) - - (579)
Revised 2021 Budget - Fund 119 42,325 1,552,100 1,552,100 42,325
Page 3 of 15 7/19/2021 9:31 AM
Page 164 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Recreation Trails Fund (#120)
2021 Adopted Budget 79,425 7,700 - 87,125
Previous Budget Amendments - - - -
2021 Amended Budget 79,425 7,700 - 87,125
BA#2 (Ordinance #, Proposed):2,287 - - 2,287
True up 2021 beginning fund balance to 2020 ending fund balance 2,287 - - 2,287
Revised 2021 Budget - Fund 120 81,712 7,700 - 89,412
BIA Fund (#121)
2021 Adopted Budget 96,325 55,700 90,000 62,025
Previous Budget Amendments - - - -
2021 Amended Budget 96,325 55,700 90,000 62,025
BA#2 (Ordinance #, Proposed):73,070 - - 73,070
True up 2021 beginning fund balance to 2020 ending fund balance 73,070 - - 73,070
Revised 2021 Budget - Fund 121 169,395 55,700 90,000 135,095
Cumulative Reserve Fund (#122)
2021 Adopted Budget 6,383,315 101,000 - 6,484,315
Previous Budget Amendments and CIP Carry-Forwards - - - -
2021 Amended Budget 6,383,315 101,000 - 6,484,315
BA#2 (Ordinance #, Proposed):2,239,029 2,000,000 42,200 4,196,829
Restore transfer from Cumulative Reserve Fund from 2020 - 2,000,000 - 2,000,000
Transfers from operating to capital funds for capital carry forwards - - 42,200 (42,200)
True up 2021 beginning fund balance to 2020 ending fund balance 2,239,029 - - 2,239,029
Revised 2021 Budget - Fund 122 8,622,344 2,101,000 42,200 10,681,144
Page 4 of 15 7/19/2021 9:31 AM
Page 165 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Mitigation Fees Fund (#124)
2021 Adopted Budget 12,420,562 1,217,560 4,265,480 9,372,642
Previous Budget Amendments and CIP Carry-Forwards 1,101,257 - 1,576,257 (475,000)
2021 Amended Budget 13,521,819 1,217,560 5,841,737 8,897,642
BA#2 (Ordinance #, Proposed):895,203 - 1,170,200 (274,997)
Move budget for A Street Loop from 2022 to 2021 (funded by traffic impact fees)- - 400,000 (400,000)
Increase budget for 104th Ave Park development project - - 770,200 (770,200)
True up 2021 beginning fund balance to 2020 ending fund balance 895,203 - - 895,203
Revised 2021 Budget - Fund 124 14,417,022 1,217,560 7,011,937 8,622,645
City Hall Annex 2010 A&B Bond Fund (#230)
2021 Adopted Budget 4,489 1,645,300 1,645,300 4,489
Previous Budget Amendments - - - -
2021 Amended Budget 4,489 1,645,300 1,645,300 4,489
BA#2 (Ordinance #6764, Proposed):(4,489) (1,645,300) (1,645,300) (4,489)
Move debt service on 2010 debt to 2020 LTGO A&B Refunding Bonds Fund - (1,645,300) (1,645,300) -
True up 2021 beginning fund balance to 2020 ending fund balance (4,489) - - (4,489)
Revised 2021 Budget - Fund 230 - - - -
Local Revitalization 2010 C&D Bond Fund (#231)
2021 Adopted Budget 33,593 574,070 573,800 33,863
Previous Budget Amendments - - - -
2021 Amended Budget 33,593 574,070 573,800 33,863
BA#2 (Ordinance #, Proposed):(33,593) (574,070) (573,800) (33,863)
Move debt service on 2010 debt to 2020 LTGO A&B Refunding Bonds Fund - (574,070) (573,800) (270)
True up 2021 beginning fund balance to 2020 ending fund balance (33,593) - - (33,593)
Revised 2021 Budget - Fund 231 - - - -
Page 5 of 15 7/19/2021 9:31 AM
Page 166 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
2020 LTGO A&B Refunding Bonds Fund (#232)
2021 Adopted Budget - - - -
Previous Budget Amendments - - - -
2021 Amended Budget - - - -
BA#2 (Ordinance #6764, Proposed):92,708 2,219,370 2,209,250 102,828
Move debt service on 2010 debt to 2020 LTGO A&B Refunding Bonds Fund - 2,219,370 2,209,250 10,120
True up 2021 beginning fund balance to 2020 ending fund balance 92,708 - - 92,708
Revised 2021 Budget - Fund 232 92,708 2,219,370 2,209,250 102,828
LID Guarantee Fund (#249)
2021 Adopted Budget 1,669 10 - 1,679
Previous Budget Amendments - - - -
2021 Amended Budget 1,669 10 - 1,679
BA#2 (Ordinance #, Proposed):7 - - 7
True up 2021 beginning fund balance to 2020 ending fund balance 7 - - 7
Revised 2021 Budget - Fund 249 1,676 10 - 1,686
LID 350 Fund (#275)
2021 Adopted Budget 403 960 - 1,363
Previous Budget Amendments - - - -
2021 Amended Budget 403 960 - 1,363
BA#2 (Ordinance #, Proposed):794 - - 794
True up 2021 beginning fund balance to 2020 ending fund balance 794 - - 794
Revised 2021 Budget - Fund 275 1,197 960 - 2,157
Page 6 of 15 7/19/2021 9:31 AM
Page 167 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Parks Construction Fund (#321)
2021 Adopted Budget 819,996 3,095,800 2,883,800 1,031,996
Previous Budget Amendments and CIP Carry-Forwards 137,009 100,000 237,009 -
2021 Amended Budget 957,005 3,195,800 3,120,809 1,031,996
BA#2 (Ordinance #, Proposed):(63,670) - 177,500 (241,170)
Miscellaneous Parks improvement projects - - 177,500 (177,500)
True up 2021 beginning fund balance to 2020 ending fund balance (63,670) - - (63,670)
Revised 2021 Budget - Fund 321 893,335 3,195,800 3,298,309 790,826
Capital Improvements Fund (#328)
2021 Adopted Budget 7,705,844 4,264,180 7,932,720 4,037,304
Previous Budget Amendments and CIP Carry-Forwards 1,470,972 1,639,595 3,210,567 (100,000)
2021 Amended Budget 9,176,816 5,903,775 11,143,287 3,937,304
BA#2 (Ordinance #, Proposed):1,107,511 3,063,400 798,200 3,372,711
4Culture Cultural Facilities grant - 28,000 28,000 -
Restore Motor Vehicle Fuel Tax revenues from 2020 - 423,000 - 423,000
Restore transfer from Cumulative Reserve Fund from 2020 - 1,800,000 - 1,800,000
Transfers from operating to capital funds for capital carry forwards - 42,200 - 42,200
Increase budget for 104th Ave Park development project - 770,200 770,200 -
True up 2021 beginning fund balance to 2020 ending fund balance 1,107,511 - - 1,107,511
Revised 2021 Budget - Fund 328 10,284,327 8,967,175 11,941,487 7,310,015
Local Revitalization Fund (#330)
2021 Adopted Budget 244,000 1,000 245,000 -
Previous Budget Amendments and CIP Carry-Forwards 111,086 - 111,086 -
2021 Amended Budget 355,086 1,000 356,086 -
BA#2 (Ordinance #, Proposed):- 34,000 34,000 -
Increase budget for City-owned parking lot repair - 34,000 34,000 -
Revised 2021 Budget - Fund 330 355,086 35,000 390,086 -
Page 7 of 15 7/19/2021 9:31 AM
Page 168 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Water Fund (#430)
2021 Adopted Budget 17,088,517 19,149,300 25,067,833 11,169,984
Previous Budget Amendments and CIP Carry-Forwards - - 1,622,500 (1,622,500)
2021 Amended Budget 17,088,517 19,149,300 26,690,333 9,547,484
BA#2 (Ordinance #, Proposed):6,540,539 - 3,075,720 3,464,819
New FTE in M&O Division − Administrative Specialist (1/2 year in 2021)- - 6,700 (6,700)
Transfers from operating to capital funds for capital carry forwards - - 2,990,020 (2,990,020)
Transfer budget from operating to capital for water rights evaluation services - - 79,000 (79,000)
True up 2021 beginning working capital to 2020 ending working capital 6,540,539 - - 6,540,539
Revised 2021 Budget - Fund 430 23,629,056 19,149,300 29,766,053 13,012,303
Sewer Fund (#431)
2021 Adopted Budget 7,837,981 9,670,730 8,507,355 9,001,356
Previous Budget Amendments and CIP Carry-Forwards - - 22,500 (22,500)
2021 Amended Budget 7,837,981 9,670,730 8,529,855 8,978,856
BA#2 (Ordinance #, Proposed):878,126 - 6,700 871,426
New FTE in M&O Division − Administrative Specialist (1/2 year in 2021)- - 6,700 (6,700)
True up 2021 beginning working capital to 2020 ending working capital 878,126 - - 878,126
Revised 2021 Budget - Fund 431 8,716,107 9,670,730 8,536,555 9,850,282
Storm Drainage Fund (#432)
2021 Adopted Budget 8,943,194 10,686,150 9,366,223 10,263,121
Previous Budget Amendments and CIP Carry-Forwards - - 22,500 (22,500)
2021 Amended Budget 8,943,194 10,686,150 9,388,723 10,240,621
BA#2 (Ordinance #, Proposed):1,163,165 - 6,700 1,156,465
New FTE in M&O Division − Administrative Specialist (1/2 year in 2021)- - 6,700 (6,700)
True up 2021 beginning working capital to 2020 ending working capital 1,163,165 - - 1,163,165
Revised 2021 Budget - Fund 432 10,106,359 10,686,150 9,395,423 11,397,086
Page 8 of 15 7/19/2021 9:31 AM
Page 169 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Sewer Metro Sub Fund (#433)
2021 Adopted Budget 2,066,136 20,335,950 20,331,250 2,070,836
Previous Budget Amendments - - - -
2021 Amended Budget 2,066,136 20,335,950 20,331,250 2,070,836
BA#2 (Ordinance #, Proposed):771,586 - - 771,586
True up 2021 beginning working capital to 2020 ending working capital 771,586 - - 771,586
Revised 2021 Budget - Fund 433 2,837,722 20,335,950 20,331,250 2,842,422
Solid Waste Fund (#434)
2021 Adopted Budget 5,753,618 16,775,500 16,950,830 5,578,288
Previous Budget Amendments - - 81,000 (81,000)
2021 Amended Budget 5,753,618 16,775,500 17,031,830 5,497,288
BA#2 (Ordinance #, Proposed):174,299 - - 174,299
True up 2021 beginning working capital to 2020 ending working capital 174,299 - - 174,299
Revised 2021 Budget - Fund 434 5,927,917 16,775,500 17,031,830 5,671,587
Airport Fund (#435)
2021 Adopted Budget 810,777 5,285,700 4,487,696 1,608,781
Previous Budget Amendments - - - -
2021 Amended Budget 810,777 5,285,700 4,487,696 1,608,781
BA#2 (Ordinance #, Proposed):193,185 - 44,210 148,975
Move budget for Airport maintenance projects to capital subfund - - - -
435.00.597.100.55 OPERATING TRANSFERS OUT (100,000)
435.00.546.800.48 REPAIRS & MAINTENANCE 100,000
Transfers from operating to capital funds for capital carry forwards - - 44,210 (44,210)
True up 2021 beginning working capital to 2020 ending working capital 193,185 - - 193,185
Revised 2021 Budget - Fund 435 1,003,962 5,285,700 4,531,906 1,757,756
Page 9 of 15 7/19/2021 9:31 AM
Page 170 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Cemetery Fund (#436)
2021 Adopted Budget 505,802 1,203,600 1,344,820 364,582
Previous Budget Amendments - - - -
2021 Amended Budget 505,802 1,203,600 1,344,820 364,582
BA#2 (Ordinance #, Proposed):566,587 - 100,070 466,517
Transfers from operating to capital funds for capital carry forwards - - 15,670 (15,670)
True up 2021 beginning working capital to 2020 ending working capital 566,587 - 84,400 482,187
Revised 2021 Budget - Fund 436 1,072,389 1,203,600 1,444,890 831,099
Water Capital Fund (#460)
2021 Adopted Budget 888,139 11,614,710 10,670,410 1,832,439
Previous Budget Amendments and CIP Carry-Forwards 4,342,319 1,600,000 5,942,319 -
2021 Amended Budget 5,230,458 13,214,710 16,612,729 1,832,439
BA#2 (Ordinance #, Proposed):(4,826,176) 2,990,020 (79,000) (1,757,156)
Transfers from operating to capital funds for capital carry forwards - 2,990,020 - 2,990,020
Transfer budget from operating to capital for water rights evaluation services - - (79,000) 79,000
True up 2021 beginning working capital to 2020 ending working capital (4,826,176) - - (4,826,176)
Revised 2021 Budget - Fund 460 404,282 16,204,730 16,533,729 75,283
Sewer Capital Fund (#461)
2021 Adopted Budget 10,762,357 762,400 3,399,600 8,125,157
Previous Budget Amendments and CIP Carry-Forwards 2,615,154 - 2,615,154 -
2021 Amended Budget 13,377,511 762,400 6,014,754 8,125,157
BA#2 (Ordinance #, Proposed):(395,750) - - (395,750)
True up 2021 beginning working capital to 2020 ending working capital (395,750) - - (395,750)
Revised 2021 Budget - Fund 461 12,981,761 762,400 6,014,754 7,729,407
Page 10 of 15 7/19/2021 9:31 AM
Page 171 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Storm Drainage Capital Fund (#462)
2021 Adopted Budget 10,569,965 838,870 4,695,700 6,713,135
Previous Budget Amendments 679,311 - 679,311 -
2021 Amended Budget 11,249,276 838,870 5,375,011 6,713,135
BA#2 (Ordinance #, Proposed):657,285 - 150,000 507,285
Purchase Bobcat Triverus Municipal Cleaning Vehicle for sidewalk cleaning - - 150,000 (150,000)
True up 2021 beginning working capital to 2020 ending working capital 657,285 - - 657,285
Revised 2021 Budget - Fund 462 11,906,561 838,870 5,525,011 7,220,420
Airport Capital Fund (#465)
2021 Adopted Budget 20,557 3,000,200 2,891,600 129,157
Previous Budget Amendments and CIP Carry-Forwards 44,210 13,500 57,710 -
2021 Amended Budget 64,767 3,013,700 2,949,310 129,157
BA#2 (Ordinance #, Proposed):96,573 (55,790) (100,000) 140,783
Move budget for Airport maintenance projects to capital subfund - (100,000) (100,000) -
Transfers from operating to capital funds for capital carry forwards - 44,210 - 44,210
True up 2021 beginning working capital to 2020 ending working capital 96,573 - - 96,573
Revised 2021 Budget - Fund 465 161,340 2,957,910 2,849,310 269,940
Cemetery Capital Fund (#466)
2021 Adopted Budget 48,983 800 40,100 9,683
Previous Budget Amendments and CIP Carry-Forwards 15,673 - 15,673 -
2021 Amended Budget 64,656 800 55,773 9,683
BA#2 (Ordinance #, Proposed):(56,471) 100,070 - 43,599
Transfers from operating to capital funds for capital carry forwards - 15,670 - 15,670
True up 2021 beginning working capital to 2020 ending working capital (56,471) 84,400 - 27,929
Revised 2021 Budget - Fund 466 8,185 100,870 55,773 53,282
Page 11 of 15 7/19/2021 9:31 AM
Page 172 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Insurance Fund (#501)
2021 Adopted Budget 1,741,353 12,800 182,900 1,571,253
Previous Budget Amendments - - 30,000 (30,000)
2021 Amended Budget 1,741,353 12,800 212,900 1,541,253
BA#2 (Ordinance #, Proposed):48,262 - - 48,262
True up 2021 beginning working capital to 2020 ending working capital 48,262 - - 48,262
Revised 2021 Budget - Fund 501 1,789,615 12,800 212,900 1,589,515
Workers' Comp Fund (#503)
2021 Adopted Budget 2,382,027 1,139,400 876,800 2,644,627
Previous Budget Amendments - - - -
2021 Amended Budget 2,382,027 1,139,400 876,800 2,644,627
BA#2 (Ordinance #, Proposed):58,098 - - 58,098
True up 2021 beginning working capital to 2020 ending working capital 58,098 - - 58,098
Revised 2021 Budget - Fund 503 2,440,125 1,139,400 876,800 2,702,725
Facilities Fund (#505)
2021 Adopted Budget 986,936 3,713,100 4,076,191 623,845
Previous Budget Amendments - 235,600 235,600 -
2021 Amended Budget 986,936 3,948,700 4,311,791 623,845
BA#2 (Ordinance #, Proposed):147,089 - - 147,089
True up 2021 beginning working capital to 2020 ending working capital 147,089 - - 147,089
Revised 2021 Budget - Fund 505 1,134,025 3,948,700 4,311,791 770,934
Page 12 of 15 7/19/2021 9:31 AM
Page 173 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Innovation & Technology Fund (#518)
2021 Adopted Budget 2,597,407 6,724,750 7,372,520 1,949,637
Previous Budget Amendments 141,000 - 141,000 -
2021 Amended Budget 2,738,407 6,724,750 7,513,520 1,949,637
BA#2 (Ordinance #, Proposed):126,252 - - 126,252
True up 2021 beginning working capital to 2020 ending working capital 126,252 - - 126,252
Revised 2021 Budget - Fund 518 2,864,659 6,724,750 7,513,520 2,075,889
Equipment Rental Fund (#550)
2021 Adopted Budget 2,384,056 2,306,800 3,138,077 1,552,779
Previous Budget Amendments - - - -
2021 Amended Budget 2,384,056 2,306,800 3,138,077 1,552,779
BA#2 (Ordinance #, Proposed):238,514 - 11,400 227,114
New FTE in M&O Division − Administrative Specialist (1/2 year in 2021)- - 11,400 (11,400)
True up 2021 beginning working capital to 2020 ending working capital 238,514 - - 238,514
Revised 2021 Budget - Fund 550 2,622,570 2,306,800 3,149,477 1,779,893
Equipment Rental Capital Fund (#560)
2021 Adopted Budget 4,104,409 3,046,920 3,248,600 3,902,729
Previous Budget Amendments and CIP Carry-Forwards 1,311,290 117,100 1,690,890 (262,500)
2021 Amended Budget 5,415,699 3,164,020 4,939,490 3,640,229
BA#2 (Ordinance #, Proposed):(935,088) 212,300 207,900 (930,688)
Reimburse Equipment Rental Fund for 2020 purchase of police vehicles - 108,100 74,900 33,200
Replace Crisis Negotiations van (partly paid in)- 104,200 133,000 (28,800)
True up 2021 beginning working capital to 2020 ending working capital (935,088) - - (935,088)
Revised 2021 Budget - Fund 560 4,480,611 3,376,320 5,147,390 2,709,541
Page 13 of 15 7/19/2021 9:31 AM
Page 174 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
IT Capital Fund (#568)
2021 Adopted Budget 545,314 579,700 489,200 635,814
Previous Budget Amendments and CIP Carry-Forwards 328,985 - 328,985 -
2021 Amended Budget 874,299 579,700 818,185 635,814
BA#2 (Ordinance #, Proposed):(135,461) - - (135,461)
True up 2021 beginning working capital to 2020 ending working capital (135,461) - - (135,461)
Revised 2021 Budget - Fund 568 738,838 579,700 818,185 500,353
Fire Pension Fund (#611)
2021 Adopted Budget 2,033,441 103,500 210,204 1,926,737
Previous Budget Amendments - - - -
2021 Amended Budget 2,033,441 103,500 210,204 1,926,737
BA#2 (Ordinance #, Proposed):55,039 - - 55,039
True up 2021 beginning fund balance to 2020 ending fund balance 55,039 - - 55,039
Revised 2021 Budget - Fund 611 2,088,480 103,500 210,204 1,981,776
SKHHP Fund (#654)
2021 Adopted Budget 241,645 253,100 307,860 186,885
Previous Budget Amendments - - - -
2021 Amended Budget 241,645 253,100 307,860 186,885
BA#2 (Ordinance #6764, Proposed):38,028 - - 38,028
True up 2021 beginning fund balance to 2020 ending fund balance 38,028 - - 38,028
Revised 2021 Budget - Fund 654 279,673 253,100 307,860 224,913
Cemetery Endowment Fund (#701)
2021 Adopted Budget 1,983,146 63,620 - 2,046,766
Previous Budget Amendments and CIP Carry-Forwards - - - -
2021 Amended Budget 1,983,146 63,620 - 2,046,766
BA#2 (Ordinance #, Proposed):39,116 - - 39,116
True up 2021 beginning fund balance to 2020 ending fund balance 39,116 - - 39,116
Revised 2021 Budget - Fund 701 2,022,262 63,620 - 2,085,882
Page 14 of 15 7/19/2021 9:31 AM
Page 175 of 218
Schedule A
Summary of 2021 Budget Adjustments by Fund
Budget Amendment #2 (Ordinance #6827)
2,455
Beg. Fund
Balance
2021
Revenues
2021
Expenditures
Ending Fund
Balance ERROR: Transfers In ≠ Transfers Out
ERROR: Detail ≠ Schedule A
Grand Total - All Funds
2021 Adopted Budget 137,202,931 213,828,120 241,379,280 109,651,771
Previous Budget Amendments 16,738,303 9,920,436 29,801,939 (3,143,200)
2021 Amended Budget 153,941,234 223,748,556 271,181,219 106,508,571
TOTAL BA#2 (Ordinance #, Proposed):21,762,672 12,881,100 14,241,250 20,402,522
Revised 2021 Budget 175,703,906 236,629,656 285,422,469 126,911,093
412,333,562 412,333,562
Page 15 of 15 7/19/2021 9:31 AM
Page 176 of 218
Schedule B
2021 Appropriations by Fund
Fund
2021
Adopted
Budget
BA#1
(Ord #6815)
CIP
Carry
Forwards
BA#2
(Ord #6827)
Total
Amendments
Revised
Budget
General Fund (#001)92,818,862 382,400 - 12,275,648 12,658,048 105,476,910
Arterial Street Fund (#102)5,963,239 - 3,832,618 1,144,821 4,977,439 10,940,678
Local Street Fund (#103)3,682,378 - 1,257,269 709,525 1,966,794 5,649,172
Hotel/Motel Tax Fund (#104)364,386 - - 90,521 90,521 454,907
Arterial Street Preservation Fund (#105)4,400,354 - 4,220,291 2,272,649 6,492,940 10,893,294
Drug Forfeiture Fund (#117)1,105,567 10,000 - 55,534 65,534 1,171,101
Housing & Comm Develop Fund (#119)642,904 952,100 - (579) 951,521 1,594,425
Recreation Trails Fund (#120)87,125 - - 2,287 2,287 89,412
BIA Fund (#121)152,025 - - 73,070 73,070 225,095
Cumulative Reserve Fund (#122)6,484,315 - - 4,239,029 4,239,029 10,723,344
Mitigation Fees Fund (#124)13,638,122 - 1,101,257 895,203 1,996,460 15,634,582
1998 GO Library Bond Fund (#229)- - - - - -
City Hall Annex 2010 A&B Bond Fund (#230)1,649,789 - - (1,649,789) (1,649,789) -
Local Revitalization 2010 C&D Bond Fund (#231)607,663 - - (607,663) (607,663) -
2020 LTGO A&B Refunding Bonds Fund (#232)- - - 2,312,078 2,312,078 2,312,078
SCORE Debt Service Fund (#238)1,366,100 - - - - 1,366,100
LID Guarantee Fund (#249)1,679 - - 7 7 1,686
LID 350 Fund (#275)1,363 - - 794 794 2,157
Golf/Cemetery 2016 Refunding Fund (#276)371,000 - - - - 371,000
Parks Construction Fund (#321)3,915,796 100,000 137,009 (63,670) 173,339 4,089,135
Capital Improvements Fund (#328)11,970,024 180,000 2,930,567 4,170,911 7,281,478 19,251,502
Local Revitalization Fund (#330)245,000 - 111,086 34,000 145,086 390,086
Water Fund (#430)36,237,817 - - 6,540,539 6,540,539 42,778,356
Sewer Fund (#431)17,508,711 - - 878,126 878,126 18,386,837
Storm Drainage Fund (#432)19,629,344 - - 1,163,165 1,163,165 20,792,509
Sewer Metro Sub Fund (#433)22,402,086 - - 771,586 771,586 23,173,672
Solid Waste Fund (#434)22,529,118 - - 174,299 174,299 22,703,417
Airport Fund (#435)6,096,477 - - 193,185 193,185 6,289,662
Cemetery Fund (#436)1,709,402 - - 566,587 566,587 2,275,989
Water Capital Fund (#460)12,502,849 1,600,000 4,342,319 (1,836,156) 4,106,163 16,609,012
Sewer Capital Fund (#461)11,524,757 - 2,615,154 (395,750) 2,219,404 13,744,161
Storm Drainage Capital Fund (#462)11,408,835 - 679,311 657,285 1,336,596 12,745,431
Airport Capital Fund (#465)3,020,757 - 57,710 40,783 98,493 3,119,250
Cemetery Capital Fund (#466)49,783 - 15,673 43,599 59,272 109,055
Insurance Fund (#501)1,754,153 - - 48,262 48,262 1,802,415
Workers' Comp Fund (#503)3,521,427 - - 58,098 58,098 3,579,525
Facilities Fund (#505)4,700,036 235,600 - 147,089 382,689 5,082,725
Innovation & Technology Fund (#518)9,322,157 141,000 - 126,252 267,252 9,589,409
Equipment Rental Fund (#550)4,690,856 - - 238,514 238,514 4,929,370
Equipment Rental Capital Fund (#560)7,151,329 117,100 1,311,290 (722,788) 705,602 7,856,931
IT Capital Fund (#568)1,125,014 - 328,985 (135,461) 193,524 1,318,538
Fire Pension Fund (#611)2,136,941 - - 55,039 55,039 2,191,980
SKHHP Fund (#654)494,745 - - 38,028 38,028 532,773
Cemetery Endowment Fund (#701)2,046,766 - - 39,116 39,116 2,085,882
Total 351,031,051 3,718,200 22,940,539 34,643,772 61,302,511 412,333,562
Page 177 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6830 (O'Neil)(15 Minutes)
Date:
July 19, 2021
Department:
Police
Attachments:
Ordinance No. 6830
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
The City of Auburn Police Department is interested in pursuing body cameras as part of its
commitment to open, transparent, and professional policing. The process f or procuring body
cameras will be a competitive process, which will require Council to authorize budgetary
authority in advance of entering into a contract.
RCW 10.109.020 strongly recommends that cities adopt an ordinance regarding police body
cam use that includes a community involvement process for developing body cam use
policies. I n 2020, the APD created a Police Advisory Committee (PAC) to provide individuals
with the ability to give input to the APD regarding concerns, issues and policies related to
police community transparency and accountability. The PAC will be asked to periodically
provide the APD with input into the development of operational policies governing the
Department’s body worn camera use.
Ordinance 6830 proposes to add a new section is added to Auburn City Code (ACC)
Chapter 9.02 to authorize the use of body worn cameras and the development of body worn
camera policies in consultation with the PAC.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:O'Neil
Meeting Date:July 26, 2021 Item Numb er:
Page 178 of 218
--------------------------------
Ordinance No. 6830
July 20, 2021
Page 1 of 3
ORDINANCE NO. 6830
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, (1) ADDING A NEW SECTION
TO THE AUBURN CITY CODE (ACC) THAT AUTHORIZES
THE AUBURN POLICE DEPARTMENT TO USE BODY
WORN CAMERAS AND PROVIDES A PROCESS FOR
COMMUNITY INPUT INTO BODY WORN CAMERA POLICY
DEVELOPMENT; AND (2) AUTHORIZING THE AUBURN
POLICE DEPARTMENT TO ENGAGE IN A COMPETITIVE
NEGOTIATION PROCESS TO PROCURE TO BODY WORN
CAMERAS AND RELATED EQUIPMENT
WHEREAS, to enhance transparency and accountability, the Auburn Police
Department (APD) seeks to expand its use of body worn cameras (body cams) by
officers in the course of official duties;
WHEREAS, RCW 10.109.020 strongly recommends that cities adopt an
ordinance regarding police body cam use that includes a community involvement
process for developing body cam use policies;
WHEREAS, the APD is prepared to undertake a competitively negotiated
process for the purchase of body cams and related audio/video recording equipment
from qualified vendors;
WHEREAS, in 2020 the APD created a Police Advisory Committee (PAC) to
provide individuals with the ability to give input to the APD regarding concerns, issues
and policies related to police community transparency and accountability;
WHEREAS, the PAC may periodically provide the APD with input into the
development of operational policies governing the Department’s body worn camera use;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Page 179 of 218
--------------------------------
Ordinance No. 6830
July 20, 2021
Page 2 of 3
Section 1. New City Code section. A new section is added to Auburn City
Code (ACC) Chapter 9.02 to read as follows:
ACC 9.02.130 Police Use of Body Worn Cameras
A. Authorization to use Body Worn Cameras. Officers employed with the
Auburn Police Department are authorized to use body worn cameras
consistent with the limitations of RCW 10.109.030 and with any department
policies enacted pursuant to RCW 10.109.010.
B. Development of Body Worn Camera policies. Members of the Auburn
Police Department’s Police Advisory Committee may periodically provide
the Chief of Police with input into the development of operational policies
governing the Department’s body worn camera use.
Section 2. Codification. Section 1 of this Ordinance shall be codified and
included in the ACC. This section and the remaining sections of this Ordinance shall
not be codified or added to the ACC.
Section 3. Competitive negotiation process for equipment purchases.
The APD is authorized to engage in a competitive negotiation process to procure body
cams, their associated software and services, and other related police equipment from a
qualified vendor. Subject to any required budget process, APD is further authorized to
contract with a qualified vendor chosen through that process.
Section 4. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 5. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the
validity of its application to other persons or circumstances.
Page 180 of 218
--------------------------------
Ordinance No. 6830
July 20, 2021
Page 3 of 3
Section 6. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 181 of 218
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5605 (Tate)(10 Minutes)
Date:
July 21, 2021
Department:
Community Development
Attachments:
Res olution No. 5605
Draft Interlocal Agreement
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Over the last two years several Pierce County elected officials that represent the county,
cities and tribes have convened for the purposes of discussing the benef its of f orming a
coalition that can work towards advancing affordable housing objectives in Pierce County.
The Mayor of Auburn has participated in these discussions and has advocated f or a concept
that allows municipal governments to pool resources and collectively work together on an
af f ordable housing crisis that reaches all corners of Pierce County. The Mayor has provided
several short brief ings summarizing the progress of this effort during her verbal reports at
City Council meetings. The most recent briefing was introduction of the draf t I nterlocal
Agreement during Study Session on April 26, 2021.
After two years of collaboration a draft Intergovernmental Agreement (I GA) has been
prepared and distributed f or review and comment. The draft IGA that was presented on April
26th was accompanied by a transmittal letter dated March 26, 2021 that was signed by Pierce
County elected of f icials, the Puyallup Tribe, and the Mayors of Lakewood, Auburn, Puyallup,
Gig Harbor, Orting, Fif e and Tacoma.
The IGA is similar to the I nterlocal Agreement (I LA) that the City of Auburn entered into when
the South King Housing and Homeless Partners (SKHHP) was f ormed (An I GA and ILA are
synonymous – an ILA is the preferred term f or King County and an IGA is the pref erred term
f or Pierce County). SSHAP has a very similar function, purpose, and organization as
SKHHP.
Similar to the SKHHP ILA, the SSHAP IGA declares that all participants have voting rights,
that all participants share a common objective but are able to pursue dif f erent approaches
and methods within their municipality, and that each participant would contribute a relatively
modest annual fee to help cover the costs of this work. Also similar to SKHHP, a future
resolution will be prepared and presented for City Council consideration in June which would
Page 182 of 218
authorize the Mayor to sign the IGA.
What would the IGA do if enacted?
1. Establish a common set of housing goals across Pierce County.
2. Establish one municipality as the Administering Agency for SSHAP.
3. Create an Executive Board made up of elected of f icials representing each participating
municipality.
4. Create an Advisory Board that will help guide SSHAP initiatives and programs.
5. Establish a mechanism f or funding housing initiatives and programs, including capital
expenditures to acquire housing.
6. Create a staff position (or positions) that will support the ef f orts of SSHAP.
7. Establish rules, procedures, voting methods and other operational details defining how
SSHAP will function.
I f adopted, the annual budget commitment would range between $2,000 to $5,434
depending upon the number of municipalities that sign on to the I LA and range of budget
options that are selected under the draft ILA.
Rev iewed by Council Committees:
Councilmember:Mulenga Staff:Tate
Meeting Date:July 26, 2021 Item Number:
Page 183 of 218
--------------------------------
Resolution No. 5605
July 19, 2021
Page 1 of 2 Rev. 2019
RESOLUTION NO. 5605
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN INTERLOCAL AGREEMENT BETWEEN
PIERCE COUNTY, THE PUYALLUP INDIAN TRIBE AND
SEVERAL PIERCE COUNTY CITIES FOR THE CREATION
AND OPERATION OF SOUTH SOUND HOUSING
AFFORDABILITY PARTNERS (SSHAP)
WHEREAS, the cities of cities within Pierce County, the Puyallup Indian Tribe and
Pierce County share a common interest in addressing homelessness; and
WHEREAS, the parties wish to enter into an Interlocal Agreement for the creation
and operation of South Sound Housing Affordability Partners (SSHAP); and
WHEREAS, SSHAP will formulate affordable housing policies and programs
specific to Pierce County, complimenting current efforts by public and private
organizations to address housing needs locally; and
WHEREAS, the most efficient and expeditious way for the parties to address
affordable housing needs is through cooperative action and the pooling of public and
private resources.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Interlocal Agreement between
Pierce County, the Puyallup Tribe and other Pierce County cities for the creation and
operation of South Sound Housing Affordability Partners, which agreement will be in
substantial conformity with the agreement attached as Exhibit A.
Page 184 of 218
--------------------------------
Resolution No. 5605
July 19, 2021
Page 2 of 2 Rev. 2019
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed: _________________________________
CITY OF AUBURN
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Page 185 of 218
SSHAP Intergovernmental Agreement DRAFT July 9, 2021
1
Intergovernmental Agreement for SSHA3P
South Sound Housing Affordability Partners
(Effective Date: Date of Execution)
This Intergovernmental Agreement ("Agreement") is entered
into by and between the Cities of ??, Pierce County (each municipal
corporations and political subdivisions of the State of
Washington), and the Puyallup Tribe of Indians, a federally-
recognized Indian tribe (the Tribe) Individually each member of
SSHA3P is a “Party” and collectively, the “Parties”. This
Agreement relates to the creation and operation of a joint
undertaking among the Parties hereto to be known as the South Sound
Housing Affordability Partners (“SSHA3P”). This Agreement is made
pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, and
has been authorized by the legislative body of each government.
WHEREAS, the recent increases in the cost to purchase or rent
housing in Pierce County has resulted in more than one-third of
all households in the county considered cost-burdened, paying more
than 30% of their income for housing costs; and
WHEREAS, in the past decade increases in Pierce County median
home sales prices (108%) and rental rates (78%) have dramatically
outpaced the increases in median household incomes (10%); and
WHEREAS, the recent global pandemic has placed new pressures
on the housing market, with the economic downturn resulting in
many households unable to afford rent or mortgage payments,
anticipated increases in the number of evictions and foreclosures
(including among those small rental property owners who have not
been receiving rental payments), and at the same time increased
demand for purchasing homes due to historically low interest rates
and the large increase in the number of those now working remotely;
and
WHEREAS, the Parties have a common goal to ensure the
availability of housing that meets the needs of residents and
workers at all income levels in Pierce County, including but not
limited to families, veterans, and seniors; and
WHEREAS, the Parties share a common goal to eliminate housing
inequities for all races, ethnicities and other vulnerable or
marginalized communities and geographic locations in Pierce
County; and
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WHEREAS, the Parties wish to provide a sound base of housing
policies and programs in Pierce County and to complement the
efforts of local governments and existing public and private
organizations to address housing needs in Pierce County; and
WHEREAS, the Parties wish to act cooperatively to formulate
policies that create access to affordable/attainable housing
policies and strategies that address housing stability by helping
homeowners and renters stay in their homes, ensure an ample housing
supply that remains affordable for all income levels, provide
incentives for affordable/attainable housing for lower and middle
income households, foster efforts to preserve and provide access
to affordable/attainable housing by combining public funding with
private-sector resources, and support implementation of the goals
of the Washington State (the “State”) Growth Management Act,
related countywide planning policies, and other local policies and
programs relating to providing access to affordable and attainable
housing, and to do so efficiently and expeditiously; and
WHEREAS, the Parties have determined that the most efficient
and effective way for the Parties to address access to affordable
and attainable housing needs in Pierce County is through
cooperative action and pooling their resources to create a larger
scale of activities than any one Party could accomplish on their
own, achieve economies of scale, and leverage other public and
private resources; and
WHEREAS, the intent of this cooperative undertaking is not to
duplicate efforts of non-profit corporations and other entities
already providing affordable/attainable-housing-related services;
and
WHEREAS, a cooperative work plan with a primary focus on the
production and preservation of affordable/attainable housing, is
needed because the lack of access to affordable/attainable housing
is one of the key contributors to homelessness;
WHEREAS, the Parties are each empowered to promote the public
health, safety, and welfare, pursuant to RCW 36.32.120(7), RCW
35.22.195, and RCW 35A.11.020; and
WHEREAS, the parties are authorized by Revised Code of
Washington 39.34 to enter into agreements for the joint exercise
of governmental powers.
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NOW, THEREFORE, the Parties agree to the above Recitals and
the following terms and conditions:
1. DEFINITIONS. The following terms used in this Agreement
are defined as follows:
a. Administering Agency – One or more of the Parties
that will provide administrative support services on behalf of
SSHA3P. The role of the Administering Agency will be to serve as
the fiscal agent for SSHA3P, in accordance with the requirements
of chapter 39.34 RCW, and provide space and administrative support
for the SSHA3P staff. These roles could be provided by one Party
or the roles could be split and provided by two Parties.
b. Advisory Board – A board consisting of 15 to 20
community members and/or key stakeholders appointed by the
Executive Board to provide advice and recommendations to the
Executive Board on policy needs related to housing stability,
program design and development, land and/or funding resource
allocation for enhancing access to affordable/attainable housing
projects, and other immediate affordable/attainable housing needs,
and to provide public education and community outreach support.
c. Area of Activity – The area in Pierce County where
SSHA3P is expected to conduct its work, and where future expansion
of SSHA3P membership could occur, as further described in Exhibit
A.
d. Direct Service Housing - Direct service housing
programs may include but are not limited to relocation assistance
programs, rent voucher and/or deposit loan programs.
e. Executive Board – The governing board for SSHA3P
comprised of members as provided herein, which will act on behalf
of all Parties and as may be in the best interest of SSHA3P in
order to carry out the purposes of this Agreement.
f. SSHA3P Fund – A fiduciary fund established by the
Administering Agency, as authorized by RCW 39.34.030, to be known
as the “Operating Fund of the SSHA3P Executive Board”. Within the
SSHA3P Fund may be established various subfunds and/or subaccounts
including but not limited to a “SSHA3P Operating Account” and a
“Housing Capital Funds Account”.
i. SSHA3P Operating Account – A subaccount or
subfund created by the Administering Agency for the receipt of
contributions from the Parties and other private or public
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entities, for the purpose of paying for the operations of and
supporting the SSHA3P annual budget.
ii. Housing Capital Funds Account – A subaccount or
subfund established by the Administering Agency within the SSHA3P
Fund for the purpose of administering the voluntary contributions
of Parties, or other public or private entities, to
affordable/attainable housing projects and programs, to be known
as the SSHA3P Housing Capital Funds Account. The amounts in the
Housing Capital Funds Account will be held and disbursed by the
Administering Agency.
iii. Individual Account(s) – One or more
subaccounts or subfunds established within the Housing Capital
Funds Account for each Party to this Agreement that chooses to
contribute to the Housing Capital Funds Account. Contributions to
an Individual Account from a Party may be released only upon, and
in accordance with, the written direction of that Party.
g. SSHA3P Executive Manager – The managing lead staff
for SSHA3Pwill be responsible for carrying out the SSHA3P annual
work plan, as developed by the Executive Board, and other terms of
this Agreement. The Executive Manager will be an employee of the
Administering Agency subject to the human resource rules and
requirements of that agency.
h. SSHA3P Staff – The full-time and part-time staff
hired or assigned by the Administering Agency with the
responsibility for carrying out the SSHA3P work plan, under the
direction of the SSHA3P Executive Manager.
2. PURPOSE. All Parties to this Agreement have
responsibility for local, regional and tribal planning for the
provision of housing affordable to residents that work and/or live
in Pierce County. The Parties agree to act cooperatively to
formulate housing policies that address access to
affordable/attainable housing, housing stability and to foster
efforts to preserve and create affordable/attainable housing by
combining public funding or other resources with private-sector
resources. In order to accomplish the purposes of this Agreement,
the Parties agree to create a joint, voluntary and cooperative
undertaking responsible for administering the activities described
herein. The cooperative undertaking among the Parties will be
called the South Sound Housing Affordability Partners (“SSHA3P”).
The Parties further intend that this Agreement serve as a framework
for all participating municipalities within the broader SSHA3P Area
of Activity to do the aforementioned work. It is the intent of the
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Parties to create a collaboration that involves members
representing broad geographic diversity across the county,
governments of different sizes, and regional perspectives about
affordable, attainable and accessible housing needs and solutions.
The Parties encourage other cities and tribes and other public and
private entities in Pierce County within the SSHA3P Area of
Activity to join the Parties in this endeavor.
3. STRUCTURE; CREATION OF JOINT BOARD. By executing this
Agreement, the Parties hereto create a joint board pursuant to RCW
39.34.030(4) to govern SSHA3P. The joint board created by this
Agreement will be called the “Executive Board” and will be composed
of members as provided for in Section 5.a of this Agreement. The
Joint Board created in this Agreement is not a separate legal or
administrative entity within the meaning of RCW 39.34.030(3). The
Executive Board will act on behalf of all Parties and as may be in
the best interest of SSHA3P in order to carry out the purposes of
this Agreement. The Executive Board is not authorized to own
assets or have employees.
4. RESPONSIBILITIES AND AUTHORITY. In order to carry out
the purposes of SSHA3P and this Agreement, the Executive Board will
have the responsibility and authority to:
a. Create and implement an annual work plan approved
by the Executive Board to guide the work of SSHA3P Staff. The work
plan will include activities that may benefit multiple
participating jurisdictions or individual jurisdictions. The work
plan activities will be consistent with the purpose described in
this Agreement. The Executive Board will determine how it will
track, monitor and report on progress on the work plan and the
timeliness of deliverables. For purposes of accountability and
transparency, this will include methods for timely reporting to
members and to the public.
b. Make decisions regarding the allocation of public
and private funding deposited into the SSHA3P Housing Capital Funds
Account for the purpose of enhancing access to
affordable/attainable housing.
c. Recommend to the Administering Agency to enter into
agreements with third parties for the use and application of public
and private funds contributed by individual Parties to the SSHA3P
Fund, including the Housing Capital Funds Account established in
Section 14, under terms and conditions as may be agreed by the
individual contributing Parties, as further described in Section
14. At least annually, report to the Parties on the geographic
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distribution of all housing capital funds as recommended by the
SSHA3P Executive Board.
d. Guide the SSHA3P Staff in the performance of the
following duties:
i. Provide recommendations to the Parties regarding
local and regional policies to improve access to
affordable/attainable housing. SSHA3P Staff may
assist the Parties in developing strategies and
programs to achieve State Growth Management Act
housing goals, growth targets, local Comprehensive
Plan Housing Element goals, and local housing
strategy plans, as appropriate.
ii. SSHA3P Staff may provide technical assistance as
requested to any Party considering adoption of land
use incentives or requirements, or programs to
enhance access to affordable/ attainable housing.
SSHA3P Staff may research model programs, develop
draft legislation, prepare briefing materials and
make presentations to planning commissions and
councils on request by a Party. SSHA3P Staff may
assist Parties in developing strategies and
programs to implement county-wide
affordable/attainable housing policies to meet
State Growth Management Act objectives, growth
targets, local Comprehensive Plan Housing Element
goals, and local housing strategy plans for an
equitable and rational distribution of low- and
moderate-income housing.
iii. Facilitate cooperation between the private and
public sector with regard to the provision of and
access to affordable/attainable housing. SSHA3P
Staff may communicate directly with private
developers, financial institutions, non-profit
corporations and other public entities to assist in
the implementation of affordable/attainable
housing projects. SSHA3P Staff may work directly
with any Party to provide technical assistance with
regard to the public funding of
affordable/attainable housing projects and the
implementation of affordable/attainable housing
regulatory agreements for private developments.
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iv. SSHA3P Staff may also identify public and private
sites that are available for affordable/attainable
housing and develop housing alternatives for such
sites.
v. After the Housing Capital Fund is created, develop
standard regulatory agreements acceptable to
private and public financial institutions to
facilitate the availability of funding for private
and public projects containing affordable/
attainable housing, and other documents and
procedures as appropriate.
vi. Provide other technical advice to any Party upon
request and, as staff capacity allows, enter into
agreements to provide technical assistance to other
public entities on a reimbursable basis.
vii. Provide support and educational activities and to
monitor legislative and regulatory activities and
proposed policy changes related to enhancing access
to affordable/ attainable housing at the county,
state and federal levels. Ensure that the Parties
to this Agreement have a strong Pierce County voice
in federal, state and regional decision making
regarding affordable/attainable housing programs,
policy and funding. All lobbying activities will
comply with state laws and regulations.
viii. After the Housing Capital Fund is created, develop
and carry out procedures for monitoring of
affordable/attainable units and to administer
direct service housing programs on behalf of any
Party.
ix. Work directly with other public and private
entities for the development of affordable/
attainable housing policies and encourage the
provision and preservation of affordable/
attainable housing.
x. Work with the Advisory Board appointed under this
Agreement and Pierce County agencies and
organizations working on regional housing stability
and access to affordable and attainable housing,
identify trends and promising practices, and
mobilize those agencies and organizations to
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support Pierce County positions in regional, state
and federal decision-making forums.
xi. Support public and private fundraising efforts of
public and private entities (including non-profit
corporations) to raise funds to carry out the
purposes of this Agreement. Enter into agreements
with those entities for the use of such funds in
order to carry out the purposes of this Agreement.
xii. As recommended by the Executive Board, accept
public and private funding, receive and invest
those funds in accordance with State and Federal
law, and take other appropriate and necessary
action to carry out the purposes of this Agreement.
5. EXECUTIVE BOARD.
a. Membership. SSHA3P will be governed by an Executive
Board composed of individuals who represent the perspectives of
their governments.
• For cities/towns: Members will either be Mayors or, as
designated by the Mayor, Council members or a City
Manager/Administrator.
• For tribes: Members will be the Tribal Council Chair or a
member of the Tribal Council as designated by the Chair.
• For the county: Members will be the County Executive, and the
County Council Chair (or their designee).
Each Party will have one vote on the Executive Board. For purposes
of voting, the County shall be considered an individual Party and
entitled to one vote. The vote will be split equally between the
County’s two Executive Board members.
Municipalities, local governments, tribes and public agencies
within the Area of Activity may become Parties to this Agreement
with representation on the Executive Board described in this
Section 5, upon satisfaction of the requirements of Section 20.
The Executive Board will administer this cooperative undertaking
under the terms of this Agreement and under any procedures adopted
by the Executive Board.
b. Officers. The Chair and Vice Chair of the Executive
Board will be elected by the members of the Board from the Board
membership. The Chair, or in their absence the Vice Chair, will
preside over all meetings of the Executive Board; and will, in the
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absence of an Executive Manager provided for in Section 6 of this
Agreement, process issues, organize meetings and provide for
administrative support as required by the Executive Board. The
Chair will serve a one-year term, but may be reelected by the
Executive Board for one additional term.
c. Alternate Member. Each member of the Executive
Board may designate one alternate member who will serve in the
place of the member on the Executive Board during the member's
absence from a meeting. Notice of the designation will be provided
to the Chair of the Executive Board. An alternate member may only
vote on behalf of the Party if the Chair has received written
notice of the alternate’s appointment. It is not intended that
alternates will serve on the Board in an ongoing capacity.
d. Powers. It is intended that the Executive Board
will serve as a decision-making body for SSHA3P. The Executive
Board will have the power to:
i. develop and recommend an annual budget and annual
work plan for SSHA3P and oversee the management of
the SSHA3P Fund;
ii. adopt procedures for the administration of SSHA3P
(including securing any necessary legal counsel as
needed) and for the conduct of meetings;
iii. make recommendations to the Parties concerning
planning, policy, programs and the funding of
projects to enhance access to affordable/attainable
housing;
iv. establish policies for the expenditure of SSHA3P
budgeted items;
v. work with the designated Administering Agency (see
Section 6) to carry out the terms of this Agreement;
vi. work with the Administering Agency to establish a
special fund within the Administering Agency as
authorized by RCW 39.34.030, to be known as the
“Operating Fund of the SSHA3P Executive Board”
(“SSHA3P Fund”) within which Fund may be established
various accounts and subaccounts including but not
limited to a “SSHA3P Operating Account”(into which
will be deposited funding for the SSHA3P operating
budget) and a “Housing Capital Funds Account”;
vii. hold regular meetings on those dates and at those
places as the Executive Board may designate;
viii. recommend that the Administering Agency enter into
contracts and agreements for the provision of
personnel and other necessary services to SSHA3P,
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including accounting and legal services and the
purchase of insurance, and advise the Administering
Agency to execute such other contracts, agreements
or other legal documents necessary with public and
private entities for SSHA3P to carry out its
purposes;
ix. work with the Administering Agency to: establish
the responsibilities for the SSHA3P Executive
Manager, conduct the hiring process and performance
review for that position and direct and oversee the
activities of the SSHA3P Executive Manager;
x. create a recruitment process and appoint members of
the Advisory Board;
xi. assist with incorporating and/or work with a non-
profit corporation to accept grants, donations and
other funds on behalf of SSHA3P and recommend the
Administering Agency to enter into contracts or
other agreements with such agency for the use of
those funds to carry out the purposes of this
Agreement; and
xii. take whatever other action is necessary to carry
out the purposes of this Agreement.
6. ADMINISTRATION AND OVERSIGHT. The Executive Board will
have final decision-making authority on behalf of SSHA3P over all
legislative priorities and administrative matters within the scope
of this Agreement. The Executive Board may delegate responsibility
for general oversight of the operations of SSHA3P to an Executive
Manager. The SSHA3P Executive Manager will submit quarterly budget
performance and progress reports on the status of the work program
elements to the Executive Board and annually to the legislative
body of each Party. The reports and their contents will be in a
form acceptable to the Executive Board.
The Executive Board will, by two-thirds supermajority vote,
designate one or more of the Parties to serve as the Administering
Agency, which will provide administrative support services on
behalf of SSHA3P. To change the Administering Agency, the Executive
Board will, by two-thirds supermajority vote, designate one or
more of the Parties to serve as the Administering Agency. Each
Party that serves in the capacity of Administering Agency hereby
agrees to comply with the terms of this Agreement applicable to
the Administering Agency in order to permit SSHA3P to carry out
its purposes. SSHA3P will be staffed with personnel funded by the
Parties and/or independent contractors contracting with the
Administering Agency on behalf of SSHA3P.
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Any Party providing personnel to SSHA3P will remain solely
responsible for the continued payment of all compensation and
benefits to those personnel as well as for any worker's
compensation claims. All Parties will cooperate fully in assisting
SSHA3P to provide the services authorized in this Agreement.
7. MEETINGS OF EXECUTIVE BOARD.
a. Frequency. The Executive Board will meet as often
as it deems necessary, but not less often than quarterly. Executive
Board meetings will comply with the requirements of the State Open
Public Meetings Act (OPMA).
b. Quorum. A quorum at any meeting of the Executive
Board will consist of the Board members (or alternates) who
represent a simple majority of the Board's membership.
c. Action. No action may be taken except at a meeting
where a quorum exists. Action by the Executive Board requires an
affirmative vote by a majority of the Board members present at a
meeting, provided however, that a supermajority (two-thirds of all
Board members) will be required to change the Administering Agency,
or to modify the proposed contribution methodology for dues and
assessments (see Section 15). Official action by the Executive
Board may be conducted by motion, resolution, declaration, or such
means as determined to be necessary by the Executive Board in their
procedures for conducting meetings (referred to in 5.d above),
provided however, changing the Administering Agency or Agencies
shall be completed by resolution. All official action of the
Executive Board shall be recorded in its official minutes. Each
Executive Board member, or his or her alternate, will have one
vote on any proposed action; except that shared member voting shall
be in accordance with the Executive Board’s approval under Section
5 (a). Proxy voting will not be allowed. To the extent applicable
to meetings of the Executive Board, the Executive Board will comply
with applicable requirements of the Washington State Open Public
Meetings Act (chapter 42.30 RCW).
8. ADVISORY BOARD.
a. Purpose and Role. The Executive Board will create an
Advisory Board to provide advice and recommendations on the work
of SSHA3P. Specific objectives shall be to advise the Executive
Board regarding: assessment of affordable/attainable housing needs
for different populations in Pierce County; the development of
policies and/or funding resources to meet those needs; the
priorities for allocation of future SSHA3P capital resources to
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create or preserve access to affordable/attainable housing; input
on program design and development related to housing affordability
and stability; suggested approaches to federal, state and regional
legislative advocacy; and providing support for public education
and community outreach activities. The Advisory Board will be
created before the end of the first year of SSHA3P operations (with
the start of the year defined as the hiring of the SSHA3P Executive
Manager).
b. Membership. The Advisory Board will consist of not
more than twenty (20) and not less than fifteen (15) community
members and/or key stakeholders. The Executive Board will appoint
members to the Advisory Board. Appointed members must have
knowledge and understanding of affordable/attainable housing and
be committed to the furtherance of improving access to
affordable/attainable housing for all in Pierce County. Membership
should reflect a geographic diversity of Pierce County cities,
towns, tribes and unincorporated areas. Membership will reflect
one-third consumers of affordable/attainable housing (rental and
ownership housing), one-third developers, designers, planners,
managers of affordable/attainable housing, and one-third advocates
and advisors who work on land use and housing issues.
c. Terms. Appointments will be for a three-year term.
When the Advisory Board is created, the initial terms of members
shall be staggered as follows:
• One-third shall be appointed for a one-year term
• One-third shall be appointed for a two-year term
• One-third shall be appointed for a three-year term
The membership categories of the Advisory Board, described in
section 8.b above, will be evenly distributed across the three
initial terms.
d. Recruitment and Termination. The Executive Board will
adopt procedures for the recruiting, convening and administration
of the Advisory Board. A member may be removed from the Advisory
Board by the Executive Board with or without cause on a majority
vote of membership of the Executive Board.
e. Officers. When the Advisory Board has been duly
created, the members shall elect a Chair and Vice Chair, who will
be responsible for working with the SSHA3P Executive Manager to
set agendas and facilitate meetings.
f. Conflict of Interest. Members of the Advisory Board
shall comply with Ch. 42.23 RCW, the Code of Ethics for Municipal
Officers. It is the responsibility of each Board Member to declare
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potential conflicts of interest. The Chair shall be responsible
for mediating differences of opinion on these matters as they may
arise.
9. MEETINGS OF ADVISORY BOARD.
a. Frequency. The Advisory Board will meet as often
as it deems necessary, but not less often than quarterly.
b. Quorum. A quorum at any meeting of the Advisory
Board will consist of the Board members who represent a simple
majority of the Board's membership. Advisory Board members may
participate in any meeting by phone and/or video conferencing for
all purposes, including but not limited to voting and establishing
a quorum.
c. Action. No action may be taken except at a meeting
where a quorum exists. Action by the Advisory Board requires an
affirmative vote by a majority of those members attending a Board
meeting where a quorum exists. Official action by the Advisory
Board may be conducted by motion, resolution, declaration, or other
means as determined to be necessary by the Advisory Board. Proxy
voting is not allowed. To the extent applicable to meetings of
the Advisory Board, the Advisory Board will comply with applicable
requirements of the Washington State Open Public Meetings Act
(chapter 42.30 RCW).
10. AGREEMENT DURATION. This Agreement will be in full force
and effect for a period commencing as provided in Section 34, and
ending December 31, 2023. This Agreement will automatically renew
for successive two-year terms, unless sooner terminated under the
provisions of this Agreement.
11. TERMINATION OF AGREEMENT. This Agreement may be
terminated at any time by affirmative vote of a majority of the
legislative bodies of the Parties to this Agreement. Parties may
consider multiple factors/reasons for termination, including but
not limited to the timeliness of work plan deliverables and the
sufficiency of dues to support the work plan and SSHA3P staff.
Upon termination of this Agreement, all property acquired during
the life of the Agreement will be disposed of in the following
manner:
a. all property contributed without charge by any
Party will revert to the contributing Party;
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b. all property purchased on behalf of SSHA3P after
the effective date of this Agreement will be distributed to the
Parties based on each Party's pro rata contribution to the overall
budget at the time the property was purchased;
c. except as provided in Subsection d. below, all
unexpended or reserve funds will be distributed to the Parties
based on each Party's pro rata contribution to the overall budget
in effect at the time the Agreement is terminated;
d. all uncommitted monies in the Housing Capital Funds
Account will be distributed to the Parties by remitting the total
uncommitted amounts remaining in each Party’s Individual Account
(as described in Section 14) to that Party; and
e. each Party that has funded a project through the
Housing Capital Funds Account will be substituted for the
Administering Agency with regard to all project financing
documents, and the Administering Agency will be released from
further obligations with respect thereto.
12. WITHDRAWAL. If a Party wishes to withdraw from
participation in this Agreement, it may do so after the initial
term if its Legislative Body first gives six months advance written
notice to the Executive Board of its intention to withdraw, which
notice will be due on or before June 30, 2023. If notice of an
intent to withdraw is timely received, withdrawal will be effective
as of 11:59 p.m. on December 31, 2023. The initial members of
SSHA3P agree they will participate for at least through the first
full term of the collaboration.
After December 31, 2023, an opportunity is provided once per year
for a Party to withdraw from this Agreement. Under this provision,
advance written notice must be provided from the Legislative Body
of any Party to this agreement to the Executive Board on or before
June 30, of its intention to withdraw from participation in the
Agreement, effective as of 11:59 p.m. on December 31st of that
current year.
Any Party withdrawing from this Agreement will remain legally and
financially responsible for any obligation incurred by the Party
pursuant to the terms of this Agreement, including but not limited
to any project financing documents executed by the Administering
Agency on behalf of that Party, during the time the withdrawing
Party was a member of SSHA3P. A notice of withdrawal may be revoked
by the Party that submitted the notice only by approval of a
majority of the Executive Board to accept the revocation. Any
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Party that provides written notice of its intent to withdraw may
continue to vote on all matters before the Executive Board prior
to the effective date of its withdrawal, except the budget and
work plan for the following year.
13. BUDGET. The fiscal year for SSHA3P will be January 1 to
December 31 of any year. The first year budget and anticipated
second year budget for SSHA3P are attached to this Agreement as
Exhibit B and incorporated herein by this reference. Approval of
this Agreement by the legislative body of each Party includes
approval of the SSHA3P budgets through the first full term of the
agreement. For subsequent years, on or before July 1st of each
year, a recommended operating budget for SSHA3P for the following
budget year will be prepared, reviewed and recommended by the
Executive Board and transmitted to each Party. The recommended
operating budget will contain an itemization of all categories of
budgeted expenses and will contain an itemization of the amount of
each Party's contribution, including in-kind services, toward that
budget. Contributions to the SSHA3P annual budget may also come
from other public or private entities. The Executive Board will
approve acceptance of those contributions.
a. No recommended budget will become effective until
approved by the legislative body of each Party and adopted by the
Executive Board, except for SSHA3P’s first full term (2021, 2022
and 2023). Once the legislative body of each Party has approved
its contribution to SSHA3P, either separately or through its budget
process, and the SSHA3P budget has been adopted by the Executive
Board, each Party will be obligated to make whatever
contribution(s) is budgeted for that Party. If a Party does not
approve the budget in a timely manner, the Executive Board may
adopt the annual budget and work plan with a two-thirds majority
vote.
b. Each Party’s contribution(s) will be transmitted to
SSHA3P on an annual basis no later than the end of the first quarter
of each calendar year, unless otherwise provided in the budget
document. The Administering Agency will submit invoices to each
Party for their annual dues payments. Each Party will specify the
amount of its contribution to be deposited by the Administering
Agency into the SSHA3P Operating Account, as well as the amount,
if any, to be deposited into the Party’s Individual Account within
the SSHA3P Housing Capital Funds Account established by Section
14.
c. If any Party is delinquent by more than three months
in the payment of its approved operating budget contribution to
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the SSHA3P Operating Account, that Party will not be entitled to
vote on matters before the Executive Board until the delinquency
has been paid. A Party’s decision not to contribute funds to its
Individual Account, or its delinquency in funding the same will
not affect that Party’s voting rights on the Executive Board.
14. HOUSING CAPITAL FUNDS ACCOUNT ESTABLISHED; PROCEDURES
FOR ADMINISTERING HOUSING CAPITAL FUNDS ACCOUNT CONTRIBUTIONS. If
authorized by resolution of the Executive Board, the Administering
Agency may establish and maintain a subaccount or subfund within
the SSHA3P Fund for the purpose of administering the contributions
of Parties, or other public or private entities, to
affordable/attainable housing projects and programs, to be known
as the SSHA3P Housing Capital Funds Account. The amounts in the
Housing Capital Funds Account will be held and disbursed by the
Administering Agency as described in this Agreement.
a. Within the Housing Capital Funds Account, a sub-
account or subfund will be established for each Party to this
Agreement that chooses to contribute to the Housing Capital Funds
Account. Such sub-accounts are collectively referred to as the
“Individual Accounts.” The Executive Board will work with the
Administering Agency to create policies and procedures for the
release of those funds.
b. A subaccount may be established within each
Individual Account for each project or program funded in whole or
part by a Party from its Individual Account. Such sub-accounts
are referred to as “Project Accounts.” The intent is to create a
structure that enables each Party to easily track the use of their
contributed funds.
c. The Administering Agency will maintain records
sufficient to separately track the deposits, withdrawals and
interest earnings, within each Individual Account and each Project
Account, and will provide quarterly reports to all Parties as to
the status of funds in each Individual Account and Project Account.
The Administering Agency’s responsibilities under this Section may
be delegated to the SSHA3P Executive Manager to the extent
consistent with applicable law and as the Administering Agency and
Executive Board may agree.
d. Funds transmitted to SSHA3P for deposit in the
Housing Capital Funds Account will be held by the Administering
Agency on behalf of SSHA3P until directed for application by the
contributing Party (as described in 14.a. above). Uncommitted
funds in an Individual Account will be remitted to the contributing
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Party within 45 days of receipt of written request from the Party
signed by its chief executive officer, or upon the Party’s
withdrawal from SSHA3P in accordance with the terms of Section 12,
or on the dissolution of SSHA3P per Section 11.
e. Funds held by the Administering Agency on behalf of
SSHA3P will be subject to laws applicable to public funds,
including but not limited to limitations on investments for public
funds as provided in State law and the State constitutional
limitations on the gifting of public funds. Investment earnings
will be credited to each Individual Account and Subaccount on a
pro rata basis.
f. The Executive Board will develop standard forms of
approvals and agreements to be used in the application of funds
contributed to the Housing Capital Funds Account (collectively
referred to as “project financing documents”), consistent with the
following goals and procedures:
i. The SSHA3P Executive Board will authorize the
application of specified amounts of Individual
Account monies to projects or programs consistent
with the purpose of the SSHA3P Capital Fund, and
will authorize and recommend the SSHA3P Executive
Manager, and the Administering Agency to take such
actions as necessary to accomplish this. At least
two weeks prior to the Executive Board action they
will notify the individual parties whose funds will
be used for such projects or programs of the various
terms to accompany their authorizations, and will
at a minimum include terms related to:
1. amount of funds allocated;
2. project description, including minimum
affordability requirements, if any;
3. nature of the funding commitment (loan, grant,
or other);
4. in the event the funding commitment is provided
as a loan, the general repayment terms including
but not limited to the term of the loan and
applicable, interest rate(s); and
5. a general description of the security interests,
if any, to be recorded in favor of the Party.
ii. For each individual housing project or program to
be funded through the Housing Capital Funds
Account, the developer, owner or administrator of
such project or program (generally referred to as
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the “developer”), will enter into the necessary set
of agreements (project financing documents) with
the Administering Agency. The project financing
documents will specify that the Administering
Agency is acting as administering agency on behalf
of each Party that is providing Housing Capital
Funds Account funding to the project or program
pursuant to this Agreement and RCW 39.34.030(4),
and will identify each participating funding Party.
The project financing documents will be consistent
with general forms of agreement approved by the
Executive Board and the terms and conditions
approved by the legislative bodies of the funding
Parties. To the extent permitted by law, the
project financing agreements will incorporate all
terms and conditions relative to the use and (if
applicable) repayment of such funds, and provide
for transfer of the Housing Capital Funds Account
monies from the funding Parties to the developer.
iii. Funding contributions to, and repayments (if any)
from, specific projects and programs will be
recorded by the Administering Agency, including
recording of monies deposited and withdrawn from
each Party’s Individual Account and Project
Accounts. Repayments (if any) under any project
financing agreement will be applied pro rata to the
funding Parties’ Individual Accounts based on the
ratio of funding contributed to the project by each
Party, unless the funding Parties otherwise agree.
iv. Unless the Parties funding a project or program
through the Housing Capital Funds Account otherwise
agree, a default, termination or other action
against a developer or other third party may be
declared only after securing approval in writing of
the chief executive officers of funding Parties
which together have contributed not less than 51%
of the total SSHA3P member funding to the project.
The Administering Agency will provide reasonable
notice and information regarding the status of
projects as necessary to each funding Party’s chief
executive officer to allow them to make a timely
decision in this regard. Funding Parties not
consenting to such default, termination or other
action will be bound by the decision of the
majority. All funding Parties will be obligated on
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a pro rata basis (based on their contributions to
the project) to pay to the Administering Agency its
reasonable costs and expenses incurred as a result
of declaring a default, terminating an agreement or
taking other action against a developer or other
third party. Any funds recovered through such
enforcement proceedings will be allocated to the
funding Parties Individual Accounts pro rata based
on their respective funding contributions to a
project.
v. The Executive Board may from time to time authorize
the Administering Agency to administer housing
project agreements entered into before the
effective date of this Agreement, upon terms
consistent with this Agreement and subject to the
consent of the Administering Agency and the Parties
to such agreements.
15. DUES, ASSESSMENTS AND BUDGET AMENDMENTS. Contributions
to the SSHA3P Operating fund will be based on groupings of like-
sized cities (based on population), or whatever contribution
methodology is approved by a two-thirds majority of the Executive
Board. Funding for the activities of SSHA3P will be provided solely
through the budgetary process. Unless otherwise specified in this
Agreement, no dues, charges or assessments will be imposed or
required of the Parties except upon unanimous vote of the
membership of the Executive Board and ratification by the
legislative body of each Party subject to the dues, charges or
assessments. An approved budget (the overall revenues and
expenditures) will not be modified until approved by the
legislative body of each Party and finally adopted by the Executive
Board. If a Party agrees to totally fund an additional task to the
work program, not currently approved in the budget, the task may
be added to the work plan and the budget amended to reflect the
funding of the total cost of such task by the requesting Party,
upon approval by a majority of the membership of the Executive
Board without approval by the individual Parties. Notwithstanding
the foregoing, contributions by a Party to its Individual Account
within the Housing Capital Funds Account will be solely within the
discretion of that Party and are not considered “dues or
assessments.”
16. PUBLIC RECORDS REQUESTS. Each party to this agreement
shall be responsible for retaining and producing the records it
creates, owns or uses, in accordance with applicable public records
access and retention laws and regulations. Nothing in this Section
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is intended to require a Party to collect or produce records that
are not prepared, owned, used, or retained by that agency as
defined by the Public Records Act (RCW 42.56), other than as
provided for herein.
The Administering Agency shall be responsible for maintaining and
storing, in compliance with the state Public Records Act (Chapter
42.56 RCW), those records of the Executive Board and Advisory
Committee that are created by the Administering Agency in
connection with this Agreement (SSHA3P Records). SSHA3P records
may include, but are not limited to, Executive Board and Advisory
Committee meeting agendas, meeting summaries, reports, plans,
budgets, and other related documents. For purposes of the Public
Records Act, the SSHA3P Executive Manager shall serve as the Public
Records Officer with respect to requests for SSHA3P records and
the Administering Agency shall be responsible for ensuring
compliance with RCW 42.56.152 (Training-Public Records Officers).
Upon receipt of a request for SSHA3P records, the SSHA3P Executive
Manager, serving as the SSHA3P Public Records Officer, shall timely
share the request with the Parties. In the event that the SSHA3P
Executive Manager shares a request for SSHA3P records with the
Parties, each party notified by the SSHA3P Executive Manager shall
cooperate with the SSHA3P Executive Manager as requested to fulfill
the request. Parties who receive requests for SSHA3P records or
records related to SSHA3P are also encouraged, but not required,
to share those with the SSHA3P Executive Manager.
Each party shall indemnify and hold the other party to this
Agreement harmless for any and all claims, demands, damages,
lawsuits, liabilities, losses, liens, expenses including
reasonable attorney’s fees and costs arising from a public records
require (collectively “Claims”), to the extent attributed to the
indemnitor party’s Fault. The term “Fault” as used herein shall
have the same meaning as set forth in RCW 4.22.015. This obligation
to indemnify and hold the other party harmless shall survive
termination of this Agreement.
17. INDEMNIFICATION AND HOLD HARMLESS.
a. Each Party will indemnify, defend and hold other
Parties (including without limitation the Party serving as, and
acting in its capacity as, SSHA3P’s Administering Agency), their
officers, officials, agents and volunteers harmless from any and
all claims, injuries, damages, losses or suits including attorney
fees, arising out of that Party’s wrongful acts or omissions in
connection with the performance of its obligations under this
Agreement, except to the extent the injuries or damages are caused
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by another Party. If there is any recovery under this Section, the
Party responsible for any wrongful acts or omissions will pay any
judgment or lien arising from the acts or omissions, including all
costs and other Parties’ reasonable attorney’s fees. If more than
one Party is held to be at fault, the obligation to indemnify and
to pay costs and attorney’s fees, will be only to the extent of
the percentage of fault allocated to each respective Party by a
final judgment of the court.
b. If a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the event of
liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent
negligence of a Party (including without limitation the Party
serving as, and acting in its capacity as, SSHA3P’s Administering
Agency), its officers, officials, employees, and volunteers, the
Party’s liability hereunder will be only to the extent of the
Party’s negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes
the Party’s waiver of immunity under Industrial Insurance Title 51
RCW, solely for the purpose of this indemnification. This waiver
has been mutually negotiated by the Parties. The provisions of
this Section will survive the expiration or termination of this
Agreement.
c. Each Party (including without limitation the Party
serving as, and acting in its capacity as, SSHA3P’s Administering
Agency) will give the other Parties proper notice of any claim or
suit coming within the purview of these indemnities.
18. INSURANCE. The Executive Board, SSHA3P Executive Manager
and the Administering Agency will take such steps as are reasonably
practicable to minimize the liability of the Parties associated
with their participation in this Agreement, including but not
limited to the utilization of sound business practice. The
Executive Board will determine which, if any, insurance policies
may be reasonably practicably acquired to cover the operations of
SSHA3P and the activities of the Parties pursuant to this Agreement
(which may include general liability, errors and omissions,
fiduciary, crime and fidelity insurance), and will direct the
acquisition of same.
19. AMENDMENTS. Any amendments to this Agreement must be in
writing. This Agreement may be amended upon approval of the
legislative bodies of all Parties to this Agreement, evidenced by
the authorized signatures of those Parties as of the effective
date of the amendment. This Section will not be construed to
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require amendment of this Agreement for the addition of a new Party
contemplated under Section 20 or for any related revision to
Executive Board membership authorized in Section 5(a) or Advisory
Board membership in Section 8(b). The Executive Board will review
this Agreement, no less than every five years, to determine if the
purposes of SSHA3P are being achieved and if any amendments or
modifications to the Agreement are needed.
20. ADDITIONAL PARTIES. Municipalities, local governments,
tribes, and public agencies within the SSHA3P Area of Activity may,
on execution of the Agreement and approval of the budget and work
plan by its legislative body, become a Party to this Agreement on
affirmative vote of at least fifty percent of the Executive Board.
The Executive Board will determine by a vote of at least fifty
percent of its membership what, if any, funding obligations the
additional Party will commit to as a condition of becoming a Party
to this Agreement.
21. SEVERABILITY. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this Agreement, will
not affect the validity of the remaining provisions of the
Agreement.
22. CONFLICT RESOLUTION. Whenever any dispute arises between
the Parties or between a Party or Parties, the Executive Board, or
the Administering Agency (referred to collectively in this Section
as the “Parties”) under this Agreement which is not resolved by
routine meetings or communications, the parties agree to seek
resolution of such dispute in good faith by meeting, as soon as
feasible. The meeting will include the Chair of the Executive
Board, the SSHA3P Executive Manager, and the representative(s) of
the Parties involved in the dispute. If the parties do not come
to an agreement on the dispute, any party may pursue mediation
through a process to be mutually agreed to in good faith between
the parties within 30 days, which may include binding or nonbinding
decisions or recommendations. The mediator(s) will be individuals
skilled in the legal and business aspects of the subject matter of
this Agreement. The parties to the dispute will share equally the
costs of mediation and assume their own costs.
23. SURVIVABILITY. Notwithstanding any provision in this
Agreement to the contrary, the provisions of Section 10 (Agreement
Duration), Section 11 (Termination of Agreement), Section 12
(Withdrawal), Section 16 (Public Records Requests), and Section 17
(Indemnification and Hold Harmless) will remain operative and in
full force and effect, regardless of the withdrawal or termination
of any Party or the termination of this Agreement.
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24. WAIVER. No term or provision of this Agreement will be
deemed waived and no breach excused unless that waiver or consent
is in writing and signed by the Party claimed to have waived or
consented.
25. SUBSEQUENT BREACH. Waiver of any default will not be
deemed a waiver of any subsequent default. Waiver of breach of
any provision of this Agreement will not be deemed to be a waiver
of any other or subsequent breach and will not be construed to be
a modification of the terms of the Agreement unless stated to be
such through written approval of all Parties.
26. NOTICE. Any notice to the Executive Board will be in
writing and will be addressed to the Chair of the Executive Board
and to the SSHA3P Executive Manager. In the absence of a SSHA3P
Executive Manager, notice will be given to the chief executive
officer of the Administering Agency. Any notice to an Officer or
Party will be sent, to the address specified by the chief executive
officer of the Party.
27. ASSIGNMENT. No Party may sell, transfer or assign any
of its rights or benefits under this Agreement without Executive
Board approval.
28. APPLICABLE LAW AND VENUE. This Agreement and any rights,
remedies, or obligations provided for in this Agreement will be
governed, construed, and enforced in accordance with the
substantive and procedural laws of the State. The Parties agree
that the venue for any legal action under this Agreement is in the
County in which a project is located, provided that the venue for
any legal action against Pierce County may be filed in accordance
with RCW 36.01.050.
29. RETAINED RESPONSIBILITY AND AUTHORITY. Parties retain
the responsibility and authority for managing and maintaining
their own internal systems and programs related to
affordable/attainable housing activities.
30. INDEPENDENT CONTRACTORS. Each Party to this Agreement
is an independent contractor with respect to the subject matter of
this Agreement. No joint venture or partnership is formed as a
result of this Agreement.
Nothing in this Agreement will make any employee of one Party an
employee of another party for any purpose, including, but not
limited to, for withholding of taxes, payment of benefits, worker’s
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24
compensation pursuant to Title 51 RCW, or any other rights or
privileges accorded by virtue of their employment. No Party assumes
any responsibility for the payment of any compensation, fees,
wages, benefits or taxes to or on behalf of any other Party’s
employees. No employees or agents of one Party will be deemed, or
represent themselves to be, employees of another Party.
31. NO THIRD PARTY BENEFICIERIES. This Agreement is for the
benefit of the Parties only, and no third party will have any
rights under this agreement.
32. NONDISCRIMINATION. The Parties will comply with the
nondiscrimination requirements of applicable federal, state and
local statutes and regulations.
33. COUNTERPARTS. This Agreement may be signed in
counterparts and, if so signed, will be deemed one integrated
Agreement. Parties will submit copies of signed Agreements to the
Administering Agency, or to Pierce County before an Administering
Agency is selected.
34. FILING AND EFFECTIVE DATE; PRIOR AGREEMENTS. This
Agreement will become effective (Date of Execution), subject to
its approval by the legislative bodies of all jurisdictions who
are members of SSHA3P as of (Date of Execution), and, pursuant to
RCW 39.34.040, upon recording this Agreement or posting this
Agreement on a Party’s web site or other electronically retrievable
public source. Although this Agreement may be approved and signed
by a Party after the Agreement’s effective date, all acts
consistent with the authority of this Agreement that occur on or
after , (Date of Execution), are hereby ratified and affirmed, and
the terms of this Agreement will be deemed to have applied.
(Signature Page Follows)
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Approved and executed this ________ day of
________________________,2019.
Name of Party:________________ Approved as to form
______________________________
_____________________
By: _________________________ City Attorney
Its: _________________________
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Exhibit A – SSHA3P Area of Activity (Map)
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EXHIBIT B – SSHA3P Budgets for First 2.5 Years
NOTE: The following budgets are
draft and won’t be finalized
until the final number of member
governments are identified. The
numbers may also change
depending the amount of outside
revenue raised.
The following provides draft
budgets for years 1 (6 months of
operations)2 and 3. There are
two scenarios: one in which ten
governments participate and the
other in which 16 governments
participate.
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28
Annual Expense Budget
Full-time manager with salary/taxes/benefits 154,000$
Administrative & policy support with salary/taxes/benefits (3 months)-$
Direct Expenses - travel, phone, postage 12,000$
Insurance 15,000$
Space 12,000$
SubTotal 193,000$
10% Overhead/Administration Fee 19,300$
TOTAL 212,300$
Cost for 6 months of Operations:106,150$
Revenue Budget
Outside sources* (Philanthropy, aligned organizations) $ 7,500
Office Space (in-kind donation) [Pro-rated] $ 6,000
Shared among participating governments (see below) $ 92,650
TOTAL $ 106,150
Shares for participating governments:
Population
(OFM 2021 est)% of Population
Grouped by
Population Size
Auburn 10,050 1%2,250$
Fife 10,360 1%2,250$
Gig Harbor 11,490 1%2,250$
Lakewood 60,330 7%8,500$
Puyallup 43,040 5%6,500$
Puyallup Tribe 6,000 1%1,500$
Steilacoom 6,555 1%1,500$
Sumner 10,500 1%2,250$
Tacoma 214,700 27%22,000$
Unincorporated Pierce Co 436,840 54%46,000$
TOTAL 809,865 95,000$
DRAFT BUDGET PROPOSAL (10 Governments)
YEAR 1 (2021) - 1 FTE
Funding for 6 Months Operations
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Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 2nd year 159,390$
Administrative & policy support with salary/taxes/benefits/inflation 2nd yr 67,636$
Direct Expenses - travel, phone, postage 12,420$
Insurance 15,000$
Space 12,000$
SubTotal 266,446$
10% Overhead/Administration Fee 26,645$
TOTAL 293,090$
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in-kind donation) $ 12,000
Shared among participating governments (see below) $ 266,090
TOTAL $ 293,090
Shares for participating governments:
Population
(OFM 2021 est)% of Population
Grouped by
Population Size
Auburn 10,050 1%5,250$
Fife 10,360 1%5,250$
Gig Harbor 11,490 1%5,250$
Lakewood 60,330 7%22,000$
Puyallup 43,040 5%15,500$
Puyallup Tribe 6,000 1%4,250$
Steilacoom 6,555 1%4,250$
Sumner 10,500 1%5,250$
Tacoma 214,700 27%66,000$
Unincorporated Pierce Co 436,840 54%134,000$
TOTAL 809,865 267,000$
10 Governments Providing Full Year of Operations Funding
YEAR 2 (2022) - 1.5 FTE
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Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 3rd year 164,969$
Administrative & policy support with salary/taxes/benefits/inflation 3rd yr 70,003$
Direct Expenses - travel, phone, postage 12,855$
Insurance 15,000$
Space 12,000$
SubTotal 274,826$
10% Overhead/Administration Fee 27,483$
TOTAL 302,309$
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in-kind donation) $ 12,000
Shared among participating governments (see below) $ 275,309
TOTAL $ 302,309
Shares for participating governments:
Population
(OFM 2021 est)% of Population
Grouped by
Population Size
Auburn 10,050 1%5,434$
Fife 10,360 1%5,434$
Gig Harbor 11,490 1%5,434$
Lakewood 60,330 7%22,770$
Puyallup 43,040 5%16,043$
Puyallup Tribe 6,000 1%4,399$
Steilacoom 6,555 1%4,399$
Sumner 10,500 1%5,434$
Tacoma 214,700 27%68,310$
Unincorporated Pierce Co 436,840 54%138,690$
TOTAL 809,865 276,345$
YEAR 3 (2023) - 1.5 FTE
10 Governments Providing Full Year of Operations Funding
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Annual Expense Budget
Full-time manager with salary/taxes/benefits 154,000$
Administrative & policy support with salary/taxes/benefits (3 months)-$
Direct Expenses - travel, phone, postage 12,000$
Insurance 15,000$
Space 12,000$
SubTotal 193,000$
10% Overhead/Administration Fee 19,300$
TOTAL 212,300$
Cost for 6 months of Operations:106,150$
Revenue Budget
Outside sources* (Philanthropy, aligned organizations) $ 7,500
Office Space (in-kind donation) [Pro-rated] $ 6,000
Shared among participating governments (see below) $ 92,650
TOTAL $ 106,150
Shares for participating governments:
Population
(OFM 2021 est)% of Population
Grouped by
Population Size
Auburn 10,050 1%2,000$
Dupont 9,605 1%2,000$
Edgewood 13,000 1%2,000$
Fife 10,360 1%2,000$
Fircrest 6,860 1%2,000$
Gig Harbor 11,490 1%2,000$
Lakewood 60,330 7%7,000$
Milton 6,845 1%2,000$
Orting 8,675 1%2,000$
Puyallup 43,040 5%5,000$
Puyallup Tribe 6,000 1%1,000$
Steilacoom 6,555 1%1,000$
Sumner 10,500 1%2,000$
Tacoma 214,700 24%20,000$
University Place 33,730 4%5,000$
Unincorporated Pierce Co 436,840 49%41,000$
TOTAL 888,580 98,000$
DRAFT BUDGET PROPOSAL (16 Governments)
Funding for 6 Months Operations
YEAR 1 (2021) - 1 FTE
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16 Governments Providing Full Year of Operations Funding
Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 2nd year 159,390$
Administrative & policy support with salary/taxes/benefits/inflation for 2nd year 67,636$
Direct Expenses - travel, phone, postage 12,420$
Insurance 15,000$
Space 12,000$
SubTotal 266,446$
10% Overhead/Administration Fee 26,645$
TOTAL 293,090$
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in-kind donation) $ 12,000
Shared among participating governments (see below) $ 266,090
TOTAL $ 293,090
Shares for participating governments:
Population
(OFM 2021 est)% of Population
Grouped by
population size
Auburn 10,050 1%5,000$
Dupont 9,605 1%5,000$
Edgewood 13,000 1%5,000$
Fife 10,360 1%5,000$
Fircrest 6,860 1%3,000$
Gig Harbor 11,490 1%5,000$
Lakewood 60,330 7%20,000$
Milton 6,845 1%3,000$
Orting 8,675 1%5,000$
Puyallup 43,040 5%12,000$
Puyallup Tribe 6,000 1%3,000$
Steilacoom 6,555 1%3,000$
Sumner 10,500 1%5,000$
Tacoma 214,700 24%60,000$
University Place 33,730 4%12,000$
Unincorporated Pierce Co 436,840 49%120,000$
TOTAL 888,580 271,000$
YEAR 2 (2022) - 1.5 FTE
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16 Governments Providing Full Year of Operations Funding
Annual Expense Budget
Full-time manager with salary/taxes/benefits/inflation for 3rd year 164,969$
Administrative & policy support with salary/taxes/benefits/inflation for 3rd year 70,003$
Direct Expenses - travel, phone, postage 12,855$
Insurance 15,000$
Space 12,000$
SubTotal 274,826$
10% Overhead/Administration Fee 27,483$
TOTAL 302,309$
Revenue Budget
Outside sources (Philanthropy, aligned organizations) $ 15,000
Office Space (in-kind donation) $ 12,000
Shared among participating governments (see below) $ 275,309
TOTAL $ 302,309
Shares for participating governments:
Population
(OFM 2021 est)% of Population
Grouped by
population size
Auburn 10,050 1%5,175$
Dupont 9,605 1%5,175$
Edgewood 13,000 1%5,175$
Fife 10,360 1%5,175$
Fircrest 6,860 1%3,105$
Gig Harbor 11,490 1%5,175$
Lakewood 60,330 7%20,700$
Milton 6,845 1%3,105$
Orting 8,675 1%5,175$
Puyallup 43,040 5%12,420$
Puyallup Tribe 6,000 1%3,105$
Steilacoom 6,555 1%3,105$
Sumner 10,500 1%5,175$
Tacoma 214,700 24%62,100$
University Place 33,730 4%12,420$
Unincorporated Pierce Co 436,840 49%124,200$
TOTAL 888,580 280,485$
YEAR 3 (2023) - 1.5 FTE
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