HomeMy WebLinkAbout5590 RESOLUTION NO. 5590
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND KING COUNTY TO IMPLEMENT THE 2021-
2022 WASTE REDUCTION AND RECYCLING GRANT
PROGRAM AND ACCEPTING PROGRAM GRANT FUNDS
WHEREAS, King County and the City of Auburn have adopted the King County
Solid Waste Management Plan, which includes recycling and waste reduction goals; and
WHEREAS, in order to help meet these goals, the King County Solid Waste
Division has established a Waste Reduction and Recycling Grant Program for the
suburban cities; and
WHEREAS, this program provides funding to further the development of local
waste reduction and recycling for Auburn businesses and residents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City
and King County for the 2021-2022 Waste Reduction and Recycling Grant Program which
agreement will be in substantial conformity with the agreement attached as Exhibit A, and
to accept program grant funds in the amount of$76,134.00.
Section 2. The Mayor is authorized to implement those administrative
procedures necessary to carry out the directives of this legislation.
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Resolution No. 5590
April 12, 2021
Page 1 of 2 Rev.2018
Dated and Signed this day of ` c c ,\ , 2021.
CITY OF AUBURN
► • A
AN `fL CKUS, M OR
ATTEST:
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
ik,4 CWAA"-
K ndra Comeau, City Attorney
Resolution No. 5590
April 12, 2021
Page 2 of 2 Rev.2018
EXHIBIT A
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CPA#6203464
INTERAGENCY AGREEMENT FOR 2021 and 2022
Between
KING COUNTY and the CITY OF AUBURN
This two-year Interagency Agreement"Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Auburn, a municipal corporation of
the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively,the
County and City will be referred to as "Party" or"Parties."
PREAMBLE
King County and the City of Auburn adopted the 2019 King County Comprehensive Solid Waste
Management Plan(Comp Plan),which includes waste reduction and recycling goals. In order to help
meet these goals,the King County Solid Waste Division has established a waste reduction and recycling
grant program for the cities that operate under the Comp Plan . This program provides funding to further
the development and/or enhancement of local waste reduction and recycling projects and for broader
resource conservation projects that integrate with waste reduction and recycling programs and services.
This grant program does not fund household hazardous waste collection activities. Program eligibility
and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as
Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget
approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in
the scope of work,which is attached hereto as Exhibit A and incorporated herein by reference. The
County expects that any information and/or experience gained through the grant program by the City will
be shared with the County and other King County cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City by the County for waste reduction and recycling programs and/or services as outlined in the scope of
work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2021 and 2022 shall not exceed$76,134.
2. This Agreement provides for distribution of 2021 and 2022 grant funds to the City. However,
grant funds are not available until January 1,2021.
3. During this two-year grant program,the City will submit a minimum of two (2), but no more than
eight(8),progress reports to the County in a form determined by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form,which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary Form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The City shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight(8)progress reports and requests for
reimbursement during the two-year grant program,they shall be due to the County on the last day
of the month following the end of each quarter(April 30, July 31, October 31, January 31), except
for the final progress report and request for reimbursement,which shall be due by March 17,
2023.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program,they shall be due to the County by March 18,
2022 and March 17,2023.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement,the City must provide in writing to the County by the 5th working day of January
2022 and January 2023,the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
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4. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County,the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
5. The City shall be responsible for following all applicable Federal, state, and local laws,
ordinances,rules, and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award, or contracting
process.
6. During the performance of this Agreement,neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex,religion,
nationality, creed,marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
7. During the performance of this Agreement,neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to,RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
8. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
9. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County,to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six(6)years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the
County and/or by federal or state officials as so authorized by law.
10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3)years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2025.
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11. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution.,Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum,the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or"text provided courtesy of King County Solid
Waste Division."
12. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request,the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced,provided that the County credits the
City for the materials.
13. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty(30) days prior to the
event. If there is any change in the date or the location of an event,the City will notify the
County a minimum of thirty(30) days prior to the event. If the event brochure is required for
admission to the City's event,the City is exempt from having to provide the brochure to King
County.
14. If the City accepts funding through this grant program for the provision of recycling collection •
events for adjacent areas of unincorporated King County,the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Exhibit A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
15. This project shall be administered by Joan Nelson, Utility Billing Services Manager, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of$10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than$10,000 per year,that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. Within forty-five (45) days of receiving a request for reimbursement from the City,the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete(i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Auburn" and/or"text provided courtesy of the City of Auburn."
4. The County retains the right to share the written material(s)produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing,the County will encourage other cities to credit the City on any pieces that
were produced by the City.
5. The waste reduction and recycling grant program shall be administered by Lucy Auster,Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2021 or the date of execution of the
Agreement by both the County and the City, if executed after January 1,2021, and shall terminate on
June 30,2023. The City shall not incur any new charges after December 31, 2022. However, if
execution by either Party does not occur until after January 1, 2021,this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2021
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III,upon thirty(30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part,for cause prior to the
termination date specified in Section III,upon thirty(30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1)the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and(2)the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit,waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations,terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan.Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is'(are)consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits,penalties, losses, damages, or costs of any kind whatsoever(hereinafter "claims")
brought against the County arising out of or incident to the City's execution of,performance of, or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software,book, document, report, film,tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright,patent,trademark,trade name, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury,personal injury, and property damage. If the policy has an aggregate
limit, a$2,000,000 aggregate shall apply.Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C,unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority(WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
Lucy Auster,Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
Lucy.auster@kingcounty.gov
If to the City:
Joan Nelson, Utility Billing Services Manager, or a provided designee
City of Auburn
25 West Main Street
Auburn, WA 98001
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Aubu DocuSIgned by: King County—DocuSIgned by:
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AECEBB9537354C0... —48F5OBF2E1E7460...
BY
Nancy Backus,Mayor Pat D.McLaughlin,Director
Solid Waste Division
For Dow Constantine,King County Executive
May 19, 2021
May 20, 2021
Date Date
City of Aub ocuSignea by:
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78956802CBD943C...
Kendra Comeau, City Attorney
May 19, 2021
Date
8
Exhibit A
CITY OF AUBURN
SCOPE OF WORK
2021-2022 SOLID WASTE DIVISION
WASTE REDUCTION &RECYCLING GRANT
A. BASIC INFORMATION
1. Applicant: City of Auburn
2. Project Title: City of Auburn Waste Reduction&Recycling Program
3. Grant Manager: Joan Nelson, Utility Billing Services Manager
City of Auburn
25 West Main Street
Auburn, WA 98001
Phone: (253) 931-5103
Fax: (253) 876-1900
Email:jenelson(aiauburnwa.gov
4. Project Manager: Kathleen Edman, Solid Waste Customer Care Specialist
City of Auburn
25 West Main Street
Auburn, WA 98001
Phone:•(253)294-3019
Fax: (253) 876-1900
Email: kedman( auburnwa.gov
5. Billing Coordinator: Consuelo Rogel, Financial Analyst
City of Auburn
25 West Main Street
Auburn, WA 98001
Phone: (253) 804-5023
Email: crogel@auburnwa.gov
6. Requested dollar amount: 2021-2022 Grant Award $116,134.00
4 -King County Special Recycling Events - $ 40,000.00
2021-2022 Total $ 76,134.00
B. PROPOSED SCOPE OF WORK
Projects:
Task#1 Residential,Multifamily& Business Outreach
Task#2 School Outreach
Project Managers: Auburn's Solid Waste Customer Care Specialist will implement and manage the
projects. The Utility Billing Services Manager will manage the administration tasks of the grant. Both
positions are fully funded by the City of Auburn Solid Waste Division.
Schedule: January 1,2021 -December 31, 2022
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Goals: To increase the awareness of and participation in Auburn's waste reduction and recycling
programs, and to increase waste diversion in the Residential, Multifamily,Business and School waste
streams.
Background:
Residential& Multifamily Community
The City of Auburn provides recycling, waste prevention, and food scrap collection outreach
and education to residents through media avenues such as: newsletters,postcards, advertising,
website announcements, virtual videos and workshops, social media,phone messages, flyers,
and recycling events. The City also provides an"at home" city-wide yard sale opportunity for
single-family and mobile home park residents to promote reuse. The City recognizes the
importance of educating its diverse community about different methods of waste reduction and
recycling and publishes newsletters and articles, gives virtual and in-person waste reduction,
recycling and food scrap collection presentations, staffs educational tables at community
events, and provides resources to residents who ask for assistance. The City works to provide
transcreated materials when possible to non-English speaking residents. The City will be
implementing a new solid waste contract in the fall of 2021 and will work with the contracted
hauler to educate residents,property managers and their tenants on collection guidelines and
policy changes, and the importance of reducing contamination in recycling. The City will hire a
consultant to implement the outreach projects.
Business Community
The City of Auburn provides recycling, waste prevention, and food scrap collection outreach
and education to businesses through media avenues such as:postcards, advertising, website
announcements,virtual videos and training, social media, phone messages, and flyers. The
City works to provide transcreated materials when possible to non-English speaking employees
at businesses. The City will be implementing a new solid waste contract in the fall of 2021 and
will work with the contracted hauler to educate businesses on collection guideline and policy
changes, and the importance of reducing contamination in recycling. The City will hire a
consultant to implement the outreach projects.
Auburn School District (ASD)
City of Auburn Solid Waste Division continues to work closely with ASD's Resource
Conservation Manager to promote waste reduction and recycling in the Auburn schools. The
ASD is committed to sustainability and strives to continue reducing its waste stream. The City
will hire an outreach consultant to provide in person and virtual elementary and middle school
classroom presentations, Summer Camp session and if funding allows,provide school cafeteria
waste spot-checks and assistance in supplying recycling and compost containers and materials.
If approved by ASD,the City will implement a milk dispenser pilot program at one school,
purchasing a milk dispenser. The Consultant will provide education and assistance for the pilot
program.
Task#1: Residential,Multifamily & Business Outreach
A. Program/Project Description
Residential,Multifamily &Business Waste Reduction&Recycling Outreach: The City of
Auburn will use different forms of media,presentations, trainings, online materials and
promotional items to promote waste reduction and recycling programs and the new solid waste
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contract guidelines and policies. In 2021 and 2022,the City's consultant will continue
providing outreach to residents through community events when possible. The City will also
continue to coordinate Christmas Tree Recycling and Holiday Styrofoam Collection events
each year. There may be an emphasis on"Recycle Right" and"Empty, Clean, Loose"to align
with regional outreach messages to promote contamination reduction.
• Residential Community Yard Sale: The City will promote waste reduction and reuse by
sponsoring a city-wide yard sale for those residents and businesses that wish to participate.
B. Deliverables
• Residential,Multifamily&Business Waste Reduction &Recycling Outreach: The City will
produce or have professionally produced media pieces, displays,trainings, online materials and
promotional items,which may include, but are not limited to: newspaper advertisements,
posters,postcards, flyers, decals,virtual workshops, and PowerPoints. These materials will be
used to promote waste reduction and recycling, and the new solid waste contract guidelines and
policies.
• Residential Community Yard Sale: The online "Yard Sale Kit"and printed Yard Sale signs
available to participants and various forms of advertisements will be the deliverables.
C. Expected Outcomes/Impacts
• Residential, Multifamily&Business Waste Reduction &Recycling Outreach: Postcards,
flyers, advertisements, social media announcements and online materials will promote
upcoming City and County events and inform residents and businesses about resources
available for waste reduction and recycling specific to their home or business. The City will
increase awareness of and participation in the City's Waste Reduction and Recycling Program,
and the new solid waste contract guidelines and policies.
• Residential Community Yard Sale: The city-wide yard sale will encourage residents to reduce
waste and reuse.
D. Evaluation
• Residential &Multifamily Waste Reduction&Recycling Outreach: The City will record the
number of postcards, flyers, online materials created, and articles created and distributed to
City of Auburn residents and businesses. The City will record the number of displays and
promotional items created, displayed, or distributed.
• Residential Community Yard Sale: The City will record the number of households holding a
yard sale during the event and the number of Yard Sale signs distributed. An online survey will
also be conducted to estimate the number of items sold or given away.
Task#2: School Outreach
A. Program/Project Description
• School Programs &Presentations: City staff and a consultant will continue to provide in person or
virtual Waste Reduction&Recycling presentations to elementary school classrooms and other
schools upon request. The Consultant will work to coordinate the King County Green Schools
Program outreach messaging with the City's so that they complement each other.
• Milk Dispenser Pilot Program: If approved,the City will implement a pilot program for milk
dispensers at one school,purchasing the milk dispenser unit.
• Summer Camp: The City's outreach consultant will provide up to ten Auburn Summer Camp
sessions. Topics include: 1.)where local solid waste goes 2.) how creativity, art, and science can be
used to address key waste issues such as reducing disposable plastic waste,protecting habitat, and
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preventing water pollution, 3.)encourage participation in a mix of active group activities, games,
discussions, and crafts 4.) examine sustainable choices that can keep Auburn families and wildlife
safe.
• Waste Spot Checks: If funding allows,the consultant will provide visual spot-checks of
elementary,middle, and high school cafeteria recycling, and compost collection where applicable,
for obvious contamination and to determine level of student use, and provide indoor recycling and
composting containers and outreach materials.
B. Deliverables
• School Programs &Presentations: The number of classroom and virtual presentations and
lunchtime activities will be a deliverable,pre- and post-presentations surveys, and the amount
of materials recycled at the Auburn Schools will also be a deliverable.
• Milk Dispenser Pilot Program: If approved,the purchase of one milk dispenser and the
outreach materials created for the new program will be the deliverable.
• Summer Camp: The number of camp presentations will be a deliverable.
C. Expected Outcomes/Impacts
• School Programs &Presentations: City staff and the consultant will promote valuable lessons
about waste reduction and recycling to students and teachers. These lessons will then be shared
with parents and may influence purchasing and disposal decisions.
• Milk Dispenser Pilot Program: The consultant will assist the ASD to reduce waste. As of
10/1/20 the individual milk cartons will no longer be allowed in recycle and will go into
garbage.
• Summer Camp: The consultant will promote valuable lessons about the environment combined
with creativity to students. These lessons will then be shared with parents and family and may
influence future behavior towards the waste reduction and pollution prevention.
D. Evaluation
• School Programs &Presentations: The City will record the number of classroom presentations
and lunchtime activities given to Auburn students. The pre-and post-classroom presentation
surveys will determine the effectiveness of the information presented. The amount of materials
recycled at each school will be tracked by the RCM.
• Milk Dispenser Pilot Program: The consultant will record the increase or decrease in the trash
container size for collection and evaluate the success of the pilot program after a school year.
• Summer Camp: The City will record the number of summer camp presentations.
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Exhibit B
2021-2022 WRR Grant Guidelines -Revised
Program Eligibility:
The King County Solid Waste Division (SWD) SWD has updated the WRR Recycling Case Studies
document(Attachment 3) and created a WRR Case Studies Summary (Attachment 4),which include
many creative and innovative project ideas for WRR Grant proposals/scopes of work.These case
studies offer ideas for influencing waste prevention and recycling consistent with Title 10 of King
County Code,the King County Strategic Climate Action Plan, and the King County 2019
Comprehensive Solid Waste Management Plan, all of which have policies to achieve Zero Waste of
Resources by 2030. SWD strongly encourages consideration of these projects in the development of
grant proposals and encourages Cities to leverage WRR grant funds with multi-City projects.
Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities
are encouraged to work together to leverage funds and have a greater influence on waste prevention
and recycling. Cities may choose to use their funding on one program or a combination of programs.
For WRR program ideas,please refer to the Case Studies,which includes the examples below.
Examples of innovative projects:
• City Development of Contracts for"Responsible Recycling."
• King County Solid Waste Division Market Development for Recycled Materials.
• King County Climate Action Through Low Embodied Carbon Purchasing.
• King County SWD: Multicultural Recycling Outreach -Recicla Mas! Es Fascilisimo.
• Regional Code Development for C&D Diversion.
• Purchase School Milk Dispensers and Reusable Cups to Replace Single-use Milk Cartons.
• City of Auburn Commercial Food Waste Outreach.
• City of Bellevue Recycling Unusual of Bulky Items.
• City of Kirkland Organics Contamination Enforcement—Cart Tagging
Please contact Lucy Auster at 206-477-5268 or lucy.austerna,kingcountv.gov if you have questions
about specific program eligibility and/or consistency with the Comp Plan.
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Household Hazardous Waste (HHW) education programs.
• Collection of any household hazardous waste items including, but not limited to:
treated wood,paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights.
Cities should pursue funding for HHW collection or education programs through the King County
Hazardous Waste Management Program(Haz Waste)or the Washington State Department of Ecology
Local Solid Waste Financial Assistance(LSWFA)Program.
Grant Administration
Requests for Reimbursement:
Cities may submit one request for reimbursement per year during the funding cycle, due no later than
March 18, 2022 and March 17, 2023. Alternately, cities may submit requests for reimbursement as
frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must
be used when submitting requests for reimbursement and will be provided to Cities when the grant
agreements are executed.
Accrual Reporting:
By the 5th working days of January 2022 and January 2023, Cities must notify SWD of the amount of
their total expenditures for work that has been completed but for which a request for reimbursement
has not yet been submitted, so that SWD can accrue the amounts.
Progress Reports
Progress reports describing program activities, accomplishments, and evaluation results must
accompany each request for reimbursement. All progress reports must be signed by a City official.
Signed reports may be scanned and emailed.
Amendments
Formal amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes
to significantly change its scope of work and/or budget.In general, a significant change would be one
in which the City wishes to add or delete a task from their scope of work. A minor change, such as
moving dollars between tasks,would only require written notification,which may be submitted via e-
mail. However,the City should contact SWD when considering changes to their scopes and budgets to
determine if a formal amendment is needed.
SWD has streamlined the amendment process to make it easier for Cities to make changes. A City
wishing to amend it scope of work will send an email to Lucy Auster with a revised scope of work,
including the following:
• A brief description of any new tasks,the amount, and the start and end dates.
• A brief description of additional work you will do in any existing task you wish to move funds
into from another task,the amount, and start and end dates.
• A brief description of work currently in your scope that you will not be doing,the amount that
will either be going to a new task or moving to an existing task and if so which one, and a start
date.
Any work included in the new scope still needs to be consistent with the Comp Plan. Once the new
scope of work is approved, SWD will follow up with a unilateral amendment to your agreement,which
does not require City signature.
2
Exhibit C
a ® z, p ' 4�� ¢s'
clues ,
$ '' a
Insurance Authority P.O. Box 88030
Tukwila,WA 98138
Phone:206-575-6046
Fax:206-575-7426
www.wciapool.org
11/3/2020 Ref#: 13031
King County Solid Waste Division
Attn: Lucy Auster
201 S Jackson St, Ste 701
Seattle, WA 98104
Re: City of Auburn
Waste Reduction & Recycling Grant Agreement
Evidence of Coverage -Exhibit C
•
The City of Auburnis a member of the Washington Cities Insurance Authority (WCIA), whichis
a self-insured pool of over 160 public entities in the State of Washington.
WCIA has at least$4 million per occurrence limit of liability coverage in its self-insured layer that
may be applicable in the event an incident occurs that is deemed to be attributed to the
negligence of the member. Liability coverage includes general liability, automobile liability, stop-
gap coverage, errors or omissions liability, employee benefits liability and employment practices
liability coverage.
WCIA provides contractual liability coverage to the City of Auburn. The contractual liability
coverage provides that WCIA shall pay on behalf of the City of Auburn all sums which the
member shall be obligated to pay by reason of liability assumed under contract by the member.
WCIA was created by an interlocal agreement among public entities and liability is self-funded
by the membership. As there is no insurance policy involved and WCIA is not an insurance
company, your organization cannot be named as an additional insured.
Sincerely,
Rob Roscoe
Deputy Director
cc: Candis Martinson
Joan Nelson
Exhibit D
BUDGET SUMMARY REPORT FORM
2021-2022 Waste Reduction &Recycling Grant Program
City: Date:
Address: Phone:
Invoice#:
Report Period:
Preparer's Name: Contract#:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date: $ -
Amount remaining for completion of interlocal: $ -
Scope of Work Current Amount
Task Description Budget Quarter Previously Remaining
# (Task/title) Costs Invoiced Balance
1 $
2 _ $
3 $ -
4 $
5 $
6 $
7 — $
TOTALS $ - $ - $ - $
For King County Use
Contract# 0
Project 1126942 Org 720122 Exp Account ' '54150;_ Task 22.000'
Recei t
Purchase Order N�� - �'. � requisition#� ; - p
Supplier# Supplier Pay Site Invoice# Payment Type
Total chares this peri9d are a roved for PaYinea
Projects Manager
Exhibit E
King County Waste Reduction Recycling Grant Expense Summary Form
2021-2022 Grant Cycle
City of
Reimbursement Request#
Date
Contract#
4
Service untPaid�: .
...... : Item Description � ;: v.. Invflice,No '° .� ,� - -_:A3mo .�. ;... .
Total 0