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I I .P UB L I C PA RT I C I PAT I O N
A .P ublic P articipation
The A uburn City Council Meeting scheduled for Monday, November 22, 2021 at 5:30
p.m. will be held in person and virtually.
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B .Roll Call
I I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS
I V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .Ordinance No. 6843 (Tate)(5 Minutes)
A n Ordinance relating to fee codes, and amending Sections 19.02.070, 19.04.040,
19.06.040, 19.08.030, 15.07.080, 13.06.050, 13.06.275, 13.20.200, and 13.41.040 of
the A uburn City Code
Page 1 of 49
B .Deputy Mayor Selection Discussion (Council)
V.C O MMUNI T Y W E L L NE S S D I S C US S I O N I T E MS
A .A nnual J oint Council and Human Services Committee Meeting (60 Minutes)
Roundtable discussion between the City Council and the Human S ervices Committee
V I .O T HE R D I S C US S I O N I T E MS
V I I .NE W B US I NE S S
V I I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 2 of 49
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6843 (Tate)(5 Minutes)
Date:
November 15, 2021
Department:
Community Development
Attachments:
Ordinance No. 6843 Fee Code Changes
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Schedule Ordinance 6843 for City Council action on December 6, 2021.
Background for Motion:
Background Summary:
Current city code establishes several unique and inconsistent methods for when a land
development f ee is established and when it should be collected. S ome sections state that a
fee should be established when a permit application is submitted, some sections state that it
should be established after the permit has been reviewed and is approvable, and other
sections state that it should be established at the time the permit is issued. This creates
irregularities and inconsistencies between building permits, impact fees, and utility system
development charges. I t also means that when a new fee schedule is adopted (and that goes
into ef f ect on J anuary 1st each year), some fees vest to the prior year and other fees are now
subject to the new fee schedule.
Ordinance 6843 seeks to create a consistent standard across all sections of city code by
utilizing the f ollowing principle: fees are established and imposed based on the date that a
permit application is determined to be complete and that f ees are payable prior to permit
issuance. The one exception is contained within ACC 15.08.080 which requires that a building
permit plan review be established and imposed based on the date that a permit application is
determined to be complete and that fees are payable prior to commencement of city review.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Tate
Meeting Date:November 22, 2021 Item Number:
Page 3 of 49
Page 4 of 49
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Ordinance No. 6843
November 15, 2021
Page 1 of 14 Rev. 2021
ORDINANCE NO. 6 8 4 3
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, RELATING TO FEE CODES,
AND AMENDING SECTIONS 19.02.070, 19.04.040,
19.06.040, 19.08.030, 15.07.080, 13.06.050, 13.06.275,
13.20.200, AND 13.41.040 OF THE AUBURN CITY CODE
WHEREAS, the Auburn City Code establishes several types of fees and charges
related to the review of development proposals, connections to utility systems, and
payment of impact fees; and
WHEREAS, where Auburn City Code establishes a fee there is language that
describes when the fee is assessed and when it is must be paid; and
WHEREAS, the language used in City Code to describe fee assessment and
collection varies from one fee to another; and
WHEREAS, these variations in language create inconsistencies in how fees are
assessed and collected; and
WHEREAS, these variations also present challenges when the fee schedule is
updated each year resulting in projects that have some fees vested to the prior year and
other fees updated to the current year; and
WHEREAS, the purpose of these amendments is to better standardize City Code
language across all fees and to eliminate the challenges that are presented each year as
the fee schedule is updated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Page 5 of 49
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Ordinance No. 6843
November 15, 2021
Page 2 of 14 Rev. 2021
Section 1. Amendment to City Code. Section 19.02.070 of the Auburn City
Code is amended to read as follows:
The school impact fee shall be imposed, based on the impact fee schedule, at
the time of application to the city for a development activity permit. Except when
fees are deferred, the school impact fee shall be imposed based on the fee
schedule that is in effect at the time the submitted building permit application is
determined to be complete and shall be payable prior to issuance of the permit.
When fees are deferred, the assessment will be based on the fees in effect at the
time of payment. The school impact fee shall be imposed based on the impact
fee schedule adopted for the applicable school district. The impact fee and the
application fee shall be collected by the city and maintained in separate
accounts. All school impact fees shall be paid to the district from the school
.impact fee account monthly. The city shall retain all application fees associated
with the city’s administration of the impact fee program.
A. Impact fees shall be imposed upon development activity in the city concurrent
with the issuance of a building permit. The fees are based upon the adopted fee
schedule and collected by the city from any applicant where such development
activity requires issuance of a residential building permit or a building permit for a
manufactured or mobile home located on platted lots within manufactured/mobile
home parks, and the fee has not been previously paid. Impact fees are only
collected and disbursed within the boundaries of a school district that has
executed an interlocal agreement with the city of Auburn.
B. Applicants for single-family and multifamily residential building permits and for
manufactured/mobile home building permits shall pay the total amount of the
impact fees assessed before the building permit is issued, us ing the impact fee
schedules then in effect. The owner of the manufactured/mobile home park shall
be responsible to pay the fee.
Section 2. Amendment to City Code. Section 19.04.040 of the Auburn City
Code is amended to read as follows:
Page 6 of 49
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Ordinance No. 6843
November 15, 2021
Page 3 of 14 Rev. 2021
C. Except when fees are deferred, the amount of impact fees shall be assessed
at the time an applicant submits a complete application for a building permitthe
transportation impact fee shall be assessed based on the fee schedule that is in
effect at the time the submitted building permit application is determined to be
complete and shall be payable prior to issuance of the permit, or pursuant to an
independent fee calculation accepted by the director pursuant to ACC 19.04.050,
and adjusted for any credits pursuant to ACC 19.04.060. When fees are
deferred, the assessment will be based on the fees in effect at the time of
payment. Should the scope of the development change after the building permit
application is determined to be complete, the amount of the impact fees may be
adjusted as determined by the city to reflect the revised scope but shall be based
on the fee schedule that is or was in effect at the time of the originally submitted
building permit application. Should the scope of the development change after
permit application and prior to fee payment, the amount of the impact fees will be
adjusted to the fees in effect at the time of payment. When fees are deferred
pursuant to subsections F, G and H of this section, the assessment will be based
on the fees in effect at the time of payment.
D. Payment of impact fees shall be made by the feepayer at the time the
building permit is issued, unless fees are deferred pursuant to this chapter.
ED. Applicants that have been awarded credits prior to the submittal of the
complete building permit application pursuant to ACC 19.04.060 shall submit,
along with the complete building permit application, a copy of the letter or
certificate prepared by the director pursuant to ACC 19.04.060 setting forth the
dollar amount of the credit awarded. Impact fees, as determined after the
application of appropriate credits, shall be collected from the feepayer at the time
the building permit is issued.
FE. For complete single-family building permit applications for new development,
redevelopment or a change in use, and at or before issuance of any single -family
residential building permit for a dwelling unit that is being constructed, the
Page 7 of 49
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Ordinance No. 6843
November 15, 2021
Page 4 of 14 Rev. 2021
applicant may elect to record a covenant against title to the property on forms
prepared and provided by the city. The forms shall require payment of
transportation impact fees due and owing by automatic payment through escrow
no later than: (a) closing of the sale of the un it; (b) at final inspection or issuance
of certificate of occupancy; or (c) 18 months from the date the original building
permit was issued, whichever comes first. Failure to pay shall result in the
following:
1. If the full amount of any fees required by this chapter remains unpaid 30
days after the city has sent written notification of the payment obligation to the
responsible party, then the responsible party shall be subject to the
enforcement provisions of ACC 1.25.030 and 1.25.065. Written notification
shall be by regular and certified mail to the responsible party’s most current
mailing address on file with the city. For the purposes of applying
ACC 1.25.030 and 1.25.065, the responsible party shall constitute a property
owner, the property(ies) for which a permit(s) has been issued shall constitute
the property(ies) on which the violation is occurring, and the impact fee
amount remaining unpaid shall constitute a violation occurring on the
permitted property(ies) under these sections.
2. Any unpaid charges under this chapter that are outstanding 30 days after
their due date shall constitute a lien against the property(ies) for which a
permit(s) has been issued in the amount of the unpaid charges. In addition to
the actions authorized in subsection (F)(1) of this section, the city may record
a lien against the permitted property(ies) in the amount of the unpaid charges
and may immediately suspend any permits previously issued for the lot or unit
associated with the current development activity and shall limit the granting of
any future permits for the lot or unit until such time that all outstanding water,
sanitary sewer and storm drainage development charges are paid in full.
3. The appeals process authorized in ACC 19.04.080 shall not apply to
determinations made pursuant to this section.
Page 8 of 49
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Ordinance No. 6843
November 15, 2021
Page 5 of 14 Rev. 2021
GF. For complete multifamily building permit applications for new development,
redevelopment or a change in use, and at or before issuance of any multifamily
residential building permit that is being constructed, the applicant may elect to
record a covenant against title to the property on forms prepared and provided by
the city. The forms shall require payment of transportation impact fees due and
owing by automatic payment through escrow no later than: (a) closing of the sale
of the unit; b) at final inspection or issuance of certificate of occupancy; or (c) 18
months from the date the original building permit was issued, whichever comes
first. Failure to pay shall result in the following:
1. If the full amount of any fees required by this chapter remains unpaid 30
days after the city has sent written notification of the payment obligation to the
responsible party, then the responsible party shall be subject to the
enforcement provisions of ACC 1.25.030 and 1.25.065. Written notification
shall be by regular and certified mail to the responsible party’s most current
mailing address on file with the city. For the purposes of applying
ACC 1.25.030 and 1.25.065, the responsible party shall constitute a property
owner, the property(ies) for which a permit(s) has been issued shall constitute
the property(ies) on which the violation is occurring, and the impact fee
amount remaining unpaid shall constitute a violation occurring on the
permitted property(ies) under these sections.
2. Any unpaid charges under this chapter that are outstanding 30 days after
their due date shall constitute a lien against the property(ies) for which a
permit(s) has been issued in the amount of the unpaid charges. In addition to
the actions authorized in subsection (G)(1) of this section, the city may record
a lien against the permitted property(ies) in the amount of the unpaid charges
and may immediately suspend any permits previously issued for the lot or unit
associated with the current development activity and shall limit the granting of
any future permits for the lot or unit until such time that all outstandin g water,
sanitary sewer and storm drainage development charges are paid in full.
Page 9 of 49
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Ordinance No. 6843
November 15, 2021
Page 6 of 14 Rev. 2021
3. The appeals process authorized in ACC 19.04.080 shall not apply to
determinations made pursuant to this section.
HG. For nonresidential development composed of:
1. New development; or
2. Redevelopment or a change in use that includes:
a. Commercial office and retail uses; and
b. Light and heavy manufacturing uses, but excludes:
i. Warehousing and distribution uses; and
ii. Institutional development (including, but not limited to, public and
private schools and colleges and hospitals);
and before issuance of any permit application and following the execution of a
payment agreement on forms prepared and provided by the city, the applicant
may elect to pay transportation impact fees due and owing, less any credits
awarded, no later than before issuance of certificate of occupancy or 18 months
from the date of issuance of the original building permit, whichever comes first.
Failure to pay shall result in the following:
3. If the full amount of any fees required by this chapter remains unpaid 30
days after the city has sent written notification of the payment obligation to the
responsible party, then the responsible party shall be subject to the
enforcement provisions of ACC 1.25.030 and 1.25.065. Written notification
shall be by regular and certified mail to the responsible party’s most current
mailing address on file with the city. For the purposes of applying
ACC 1.25.030 and 1.25.065, the responsible party shall constitute a property
owner, the property(ies) for which a permit(s) has been issued shall constitute
the property(ies) on which the violation is occurring, and the impact fee
Page 10 of 49
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Ordinance No. 6843
November 15, 2021
Page 7 of 14 Rev. 2021
amount remaining unpaid shall constitute a violation occurring on the
permitted property(ies) under these sections.
4. Any unpaid charges under by this chapter that are outstanding 30 days after
their due date shall constitute a lien against the property(ies) for which a
permit(s) has been issued in the amount of the unpaid charges. In addition to the
actions authorized in subsection (H)(3) of this section, the city may record a lien
against the permitted property(ies) in the amount of the unpaid charges and may
immediately suspend any permits previously issued for the lot or unit associated
with the current development activity and shall limit the granting of any future
permits for the lot or unit until such time that all outstanding water, sanitary sewer
and storm drainage development charges are paid in full.
5. The appeals process authorized in ACC 19.04.080 shall not apply to
determinations made pursuant to this section.
Section 3. Amendment to City Code. Section 19.06.040 of the Auburn City
Code is amended to read as follows:
B. The amount of impact fees shall be determined at the time an applicant
submits a complete application for a building permit using the impact fee
schedules then in effect Except when fees are deferred, the fire impact fee shall
be imposed based on the fee schedule that is in effect at the time the submitted
building permit application is determined to be complete and shall be payable
prior to issuance of the permit, or pursuant to an independent fee calculation
accepted by the director pursuant to ACC 19.06.050, and adjusted for any credits
pursuant to ACC 19.06.060. When fees are deferred, the assessment will be
based on the fees in effect at the time of payment.
C. Payment of impact fees shall be made by the feepayer at the time the
building permit is issued for each unit in the development. The amount to be paid
shall not be increased for any applicant that submitted a complete application for
the building permit before the city established the impact fee rates.
Page 11 of 49
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Ordinance No. 6843
November 15, 2021
Page 8 of 14 Rev. 2021
Section 4. Amendment to City Code. Section 19.08.030 of the Auburn City
Code is amended to read as follows:
C. The amount of impact fees shall be determined at the time an applicant
submits a complete application for a building permit using the impact fee
schedules then in effect Except when fees are deferred, the parks impact fee
shall be imposed based on the fee schedule that is in effect at the time the
submitted building permit application is determined to be complete and shall be
payable prior to issuance of the permit, or pursuant to an independent fee
calculation accepted by the director pursuant to ACC 19.08.040, and adjusted for
any credits pursuant to ACC 19.08.050. When fees are deferred, the assessment
will be based on the fees in effect at the time of payment.
D. Payment of impact fees shall be made by the feepayer at the time the
building permit is issued for each unit in the development. The amount to be paid
shall not be increased for any applicant that submitted a complete application for
the building permit before the city established the impact fee rates.
Section 5. Amendment to City Code. Section 15.07.080 of the Auburn City
Code is amended to read as follows:
B. Plan Review Fees.
1. When submittal documents are required by ACC 15.07.050, a plan review fee
shall be paid at the time of submitting the submittal documents for plan review.
The building official and/or the fire code official may have the option to charge a
deposit in lieu of the full plan review fee, if the full amount is not known at the
time. Any plan review deposit shall be applied toward the total plan review fee
owed. The actual permit fees and related plan review fee shall be determined
upon completion of the plan review and the balance owing shall be paid at the
time of permit issuance. The plan review fee shall be imposed based on the fee
schedule that is in effect at the time the building permit application is determined
to be complete and is payable prior to commencement of city review. The permit
Page 12 of 49
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Ordinance No. 6843
November 15, 2021
Page 9 of 14 Rev. 2021
fee shall be imposed based on the fee schedule that is in effect at the time the
building permit application is determined to be complete and is payable prior to
issuance of the permit. The plan review fee shall be a separate fee from the
permit fees specified in this section and are in addition to the permit fees. When
submittal documents are incomplete or changed so as to require additional plan
review or when the project involves deferred submittal items as defined in IBC
Section 107.3.4.2, an additional plan review fee shall be charged at the rate
shown in the fee code established by the jurisdiction.
2. Stock Plan Program. When plans are submitted under the “stock plan
program,” a plan review fee, that is established in the adopted fee schedule, shall
be paid at the time of application for each stock planthe permit application is
determined to be complete and is payable prior to commencement of city review.
The building official may have the option to charge a partial deposit, in lieu of the
full plan review fee. All portions of fees paid as a deposit amount shall be applied
to the total plan review fees owed. The applicant shall be required to pay the
balance of amount owed for the plan review. Valuations used to compute the
permit fees shall include all options submitted with a registered plan. When a
registered plan consists of a number of plan options that can produce any
number of similar but different buildings, the building official may charge plan
review fees based on each different building configuration. Plan review fees shall
be paid for at the time of application for a building permit. The plan review fees
specified in this subsection are separate fees from the permit fees specified in
the fee codeschedule, and are in addition to the permit fees.
Section 6. Amendment to City Code. Section 13.06.050 of the Auburn City
Code is amended to read as follows:
Any person desiring to obtain city water service shall submit an application for a
utility permit to the city. Permit applications must be completed by the applicant
and submitted to the city for review, approval and determination of fees. All
permits issued under the provisions of this chapter shall be valid for a period of
Page 13 of 49
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Ordinance No. 6843
November 15, 2021
Page 10 of 14 Rev. 2021
180 days after the date of application approval. Permits may be extended one
time by the city, for a period of 60 days, if an extension is applied for prior to the
expiration of the time originally limited in the permit. If the time extension is not
requested prior to the expiration of the time originally limited in the permit, an
additional fee equal to one-half the original permit shall be charged if a time
extension is granted.
Once the permit application has been approved by the city, the applicant may
obtain their permit by paying the appropriate permit fees to the city. The
connection fee shall be imposed based on the fee schedule that is in effect at the
time the submitted utility permit application is determined to be complete and
shall be payable prior to issuance of the permit.
Section 7. Amendment to City Code. Section 13.06.275 of the Auburn City
Code is amended to read as follows:
It is unlawful for any person to install a fire protection service line without first
obtaining a permit to do so from the city. The water utility fee for said permit is
listed in the city of Auburn fee schedule, and shall be paid to the city prior to the
issuance of the permit. The water utility fees shall be imposed based on the fee
schedule that is in effect at the time the submitted utility permit application is
determined to be complete and shall be payable prior to issuance of the permit.
In addition, a fee as listed in the city of Auburn fee schedule will be charged to
cover the cost of coliform/purity testing for new services greater than 100 feet in
length.
Section 8. Amendment to City Code. Section 13.20.200 of the Auburn City
Code is amended to read as follows:
An application for any side sewer permit shall be made with the city, which the
applicant shall supplement with plans, specifications or other information as
deemed necessary by the city. A permit application and inspection fee shall be
Page 14 of 49
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Ordinance No. 6843
November 15, 2021
Page 11 of 14 Rev. 2021
charged in accordance with the city of Auburn fee schedule. The sewer permit
fee shall be imposed based on the fee schedule that is in effect at the time the
submitted utility permit application is determined to be complete and shall be
payable prior to issuance of the permit.
Section 9. Amendment to City Code. Section 13.41.040 of the Auburn City
Code is amended to read as follows:
Except when fees are deferred, Tthe water, sanitary sewer and storm drainage
utilities systems development charges are immediately due and payable upon
obtaining a permit for connection to the city utility system development fees shall
be imposed based on the fee schedule that is in effect at the time the submitted
utilities permit application is determined to be complete and shall be payable
prior to issuance of a utility permit that authorizes connection to the city utility.
Systems development charges for parcels that will utilize infiltration for storm
water disposal are immediately due and payable upon obtaining a building permit
to develop the parcel. When fees are deferred pursuant to subsections A or B of
this section, the assessment will be based on the fees in effect at the time of
payment.
A. For residential development for new development, redevelopment or a
change in use, and prior to issuance of a permit application, the applicant may
elect to record a covenant against title to the property on forms prepared and
provided by the city that requires payment of water, sanitary sewer and storm
drainage development charges due and owing, less any credits awarded, by
providing for automatic payment through escrow of these development charges
due and owing to be paid no later than at time of closing of the sale of the un it or
at final inspection or issuance of certificate of occupancy or 18 months from the
date of issuance of the original building permit, whichever comes first. Failure to
pay shall result in the following:
Page 15 of 49
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Ordinance No. 6843
November 15, 2021
Page 12 of 14 Rev. 2021
1. If 30 days after the city has sent the responsible party written notification of its
obligation to pay the charges established in this chapter the full amount remains
unpaid, the responsible party shall be subject to the enforcement provisions of
ACC 1.25.030 and 1.25.065. Written notification shall be by regular and certified
mail and to the most current available contact information on file with the city. For
the purposes of applying ACC 1.25.030 and 1.25.065, the responsible party shall
constitute a property owner, the property(ies) for which a permit(s) has been
issued shall constitute the property(ies) on which the violation is occurring, and
the impact feesystem development charge amount remaining unpaid shall
constitute a violation occurring on the permitted property(ies) under these
sections.
2. Any unpaid charges adopted by this chapter that are outstanding 30 days
from the date the charges are due shall constitute a lien against the property(ies)
for which a permit(s) has been issued in the amount of the unpaid charges. In
addition to the actions authorized in subsection (A)(1) of this section, the city may
record a lien against the permitted property(ies) in the amount of the unpaid
charges and may immediately suspend any permits previously issued for the lot
or unit associated with the current development activity and shall limit the
granting of any future permits for the lot or unit until such time that all outstanding
water, sanitary sewer and storm drainage development charges are paid in full.
3. The appeals process authorized in ACC 13.41.070 shall not apply to
determinations made pursuant to this section.
B. For nonresidential development composed of new development,
redevelopment or a change in use and inclusive of commercial office and retail
uses, light and heavy manufacturing uses, but excluding warehousing and
distribution uses, and institutional development including but not limited to public
and private schools and colleges and hospitals, and prior to the issuance of any
permit application and following the execution of a payment agreement on forms
prepared and provided by the city, the applicant may elect to pay water, sanitary
Page 16 of 49
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Ordinance No. 6843
November 15, 2021
Page 13 of 14 Rev. 2021
sewer and storm drainage development charges due and owing, less any credits
awarded, no later than prior to issuance of certificate of occupancy or 18 months
from the date of issuance of the original building permit, whichever comes first.
Failure to pay shall result in the following:
1. If 30 days after the city has sent the responsible party written notification of its
obligation to pay the charges established in this chapter the full amount remains
unpaid, the responsible party shall be subject to the enforcement provisions of
ACC 1.25.030 and 1.25.065. Written notification shall be by regular and certified
mail and to the most current available contact information on file with the city. For
the purposes of applying ACC 1.25.030 and 1.25.065, the responsible party shall
constitute a property owner, the property(ies) for which a permit(s) has been
issued shall constitute the property(ies) on which the violation is occurring, and
the impact feesystem development charge amount remaining unpaid shall
constitute a violation occurring on the permitted property(ies) under these
sections.
Section 5. Constitutionality and Invalidity. If any section, subsection sentence, clause,
phrase or portion of this Ordinance, is for any reason held invalid or unconstitutional by any Court
of competent jurisdiction such portion shall be deemed a separate, distinct and independent
provision, and such holding shall not affect the validity of the remaining portions thereof.
Section 6. Implementation. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directions of this legislation.
Page 17 of 49
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Ordinance No. 6843
November 15, 2021
Page 14 of 14 Rev. 2021
Section 7. Effective Date. This Ordinance shall take effect and be in force five days from
and after its passage, approval and publication as provided by law.
INTRODUCED: _________________________
PASSED: _____________________________
APPROVED: ___________________________
CITY OF AUBURN
ATTEST:
_____
NANCY BACKUS, Mayor
_________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
_________________________
Kendra Comeau, City Attorney
Published: _________________________
Page 18 of 49
AGENDA BILL APPROVAL FORM
Agenda Subject:
Annual Joint Council and Human Services Committee Meeting
(60 Minutes)
Date:
November 15, 2021
Department:
Community Development
Attachments:
Attachment 1 - Sample Quarterly
Reimburs ement
Attachment 2 - Sample Annual Demographics
Attachment 3- HSC-CC Joint Meeting
PowerPoint
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Chapter 2.36 of the Auburn City Code (ACC) creates the Human Services Committee.
Two important passages within Chapter 2.36 that lay the foundation for the purpose and
role of the Committee are as follows:
ACC 2.36.010 – “There is created the human services committee which is
established to review the social needs of the city that should be considered
when appropriating federal revenue sharing funds and general funds, and also to
serve as a committee to advise the mayor and the council on allocation and
application for grant funds to be used for community development projects.”
ACC 2.36.020 – “The human services committee should assist and advise
elected officials of the city in identifying the local social service needs and
recommending priorities to meet those needs including but not restricted to
proposing programs, reviewing and evaluating existing programs, encouraging
citizen participation, and performing other assignments referred to the
committee by the mayor or council as deemed appropriate.
To achieve the above objectives, the Committee and staff work together to gather data,
identify community needs, evaluate grant applications, and develop policy. The Human
Services Committee does not have decision making authority; the Committee makes
recommendations for consideration by City Council.
The joint meeting offers an opportunity for both bodies to have a more casual
conversation about city needs and objectives as well as ways to enhance the overall
Page 19 of 49
delivery of human services in Auburn. Discussion topics include:
Staff M ember: Tate Date: November 22, 2021
- Needs Assessment Overview (5 Min)
- Race and Equity Outcomes (5 Min)
- Reporting and Demographics (10 Min)
- 2023-2024 Application Process (10 Min)
- Council and Committee Discussion (30 Min)
Rev iewed by Council Committees:
Councilmember:Mulenga Staff:Tate
Meeting Date:November 22, 2021 Item Number:
Page 20 of 49
REIMBURSEMENT REQUESTS
Phone
Invoice Date
Costs below incurred from to
Printed Name
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Auburn $0.00
Bellevue $0.00
Bothell $0.00
Burien $0.00
Covington $0.00
Des Moines $0.00
Federal Way $0.00
Issaquah $0.00
Kenmore $0.00
Kent $0.00
Kirkland $0.00
Mercer
Island $0.00
Redmond $0.00
Renton $0.00
Sammamish $0.00
SeaTac $0.00
Shoreline $0.00
Tukwila $0.00
Date
Reimbursement Requests Balance
Remaining
Signature of Authorized
Signer
Annual
Award AmtContract ID#
Email
Program Contact Name
City & ZIP
Agency and Program Name
Address
Authorized Payment Amt:
Authorized Signature / City
Authorization Code / Acct #
Admin use only
Page 21 of 49
SERVICE UNIT 1
Service Unit 1:
Measurement:
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Auburn 0
Bellevue 0
Bothell 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer
Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0 0
Choose from drop down list
Choose from drop down list
YTD
Actual Units, regardless of funding sourceAnnual
Goal
Description:
Page 22 of 49
SERVICE UNIT 2
Service Unit 1:
Measurement:
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Auburn 0
Bellevue 0
Bothell 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer
Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0 0
Annual
Goal
Actual Units, regardless of funding source
YTD
Choose from drop down list
Choose from drop down list
Description:
Page 23 of 49
NARRATIVE
Page 24 of 49
RESIDENTS
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Auburn 0
Bellevue 0
Bothell 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer
Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0 0
Actual # of Residents
Annual Goal YTD
Page 25 of 49
HOUSEHOLDS AND INDIVIDUALS SERVED
City Unduplicated
Households
Unduplicated
Individuals
Auburn
Bellevue
Burien
Covington
Des Moines
Federal Way
Issaquah
Kenmore
Kent
Kirkland
Mercer Island
Redmond
Renton
Sammamish
SeaTac
Shoreline
Tukwila
Seattle
Other KC
Outside KC
Unknown
TOTAL 0 0
Agency
Program
Enter all unduplicated households and individuals served, regardless of funding source.
Page 26 of 49
HOUSEHOLDS BY INCOME
City
Very Low
Income
<30% AMI
Low
Income
<50% AMI
Moderate
Income
<80% AMI
Above
Moderate
>80% AMI
Unknown Total
Auburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0 0
Agency
Program
Enter figures for each data variable, in the row of each city to which you are reporting.
Page 27 of 49
AGE
CITY 0-5 6-12 13-17 18-24 25-34 35-54 55-74 75-84 85+Un-
known Total
Auburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0 0 0 0 0 0 0
Agency
Program
Enter figures for each data variable, in the row of each city to which you are reporting.
Page 28 of 49
GENDER
City Female Male Transgender Unknown Total
Auburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0
Agency
Program
Enter figures for each data variable, in the row of each city to which you are reporting.
Page 29 of 49
RACE/ETHNICITY
City American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific IslanderWhiteSome Other RaceMulti-RacialUnknownHispanic, Latino or Spanish Origin*TotalAuburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0 0 0 0 0 0 0
Agency
Program
Enter figures for each data variable, in the row of each city to which you are reporting.
*Note - Hispanic, Latino, or Spanish Origin can be of any race
https://2020census.gov/en/about-questions/2020-census-questions-race.html Page 30 of 49
DEMOGRAPHICS NARRATIVE
*To start a new paragraph, use ALT+ENTER for line break.
Agency
Program
Include narrative text to explain trends you perceive or issues to which you want to draw our
attention. Note also where you have had difficulty in collecting demographic information. If your
program served what you consider to be large numbers of people that cannot be represented in this
demographic form, note that issue here (including the number of people) and offer explanations for
that issue.
Page 31 of 49
HOMELESS INDIVIDUALS
(optional)
City Homeless Yes Homeless No Unknown Total
Auburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0
Enter figures for each data variable, in the row of each city to which you are reporting. All data
Program
Agency
Page 32 of 49
PERSONS WITH DISABILITIES
(optional)
City Disabilities
Yes
Disabilities
No
Disabilities
Unknown Total
Auburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0
Agency
Program
Enter figures for each data variable, in the row of each city to which you are reporting.
Page 33 of 49
ENGLISH PROFICIENCY
(optional)
City Limited English
Yes
Limited English
No
Limited English
Unknown Total
Auburn 0
Bellevue 0
Burien 0
Covington 0
Des Moines 0
Federal Way 0
Issaquah 0
Kenmore 0
Kent 0
Kirkland 0
Mercer Island 0
Redmond 0
Renton 0
Sammamish 0
SeaTac 0
Shoreline 0
Tukwila 0
Seattle 0
Other KC 0
Outside KC 0
Unknown 0
TOTAL 0 0 0 0
Agency
Program
Enter figures for each data variable, in the row of each city to which you are reporting.
Page 34 of 49
Family
Size
Very Low
Income
<30% AMI
Low
Income
<50% AMI
Moderate
Income
<80% AMI
1 person $24,300 $40,500 $63,350
2 persons $27,800 $46,300 $72,400
3 persons $31,250 $52,100 $81,450
4 persons $34,700 $57,850 $90,500
5 persons $37,500 $62,500 $97,750
6 persons $40,300 $67,150 $105,000
7 persons $43,050 $71,750 $112,250
8 persons $45,850 $76,400 $119,500
back to Households x Income worksheet
Effective June 1, 2021
Page 35 of 49
AUBURN
VALUES
SERVICE
ENVIRONMENT
ECONOMY
CHARACTER
SUSTAINABILITY
WELLNESS
CELEBRATION
COMMUNITY SERVICES
HUMAN SERVICES
COMMITTEE
NOVEMBER 22, 2021
Department of Community Development
Planning Building Development Engineering Permit Center
Sustainability Community Services ●Code EnforcementPage 36 of 49
Needs Assessment Overview (5 min)
Equity and Inclusion Pilot (5 min)
Reporting and Demographics (10 min)
2023-2024 Application Process (10 min)
Council and Committee Discussion (30 min)
AGENDA
Page 37 of 49
Volunteer Committee that makes recommendations to the Mayor and City Council on
the allocation of, and application for grant funds to be used for community
development. The Committee assists the Mayor and City Council in identifying local
social service needs and recommends priorities to meet those needs
Monthly meetings on the fourth Monday of each month
Funding application review (General Fund, CDBG, CDBG-CV)
HUMAN SERVICES COMMITTEE
Page 38 of 49
Community Needs Assessment developed in 2019
Key Findings
Prioritize budget allocations to enhance and increase
housing, emergency shelter, and supportive service
resources that are evidence-based and align with local
and national best practices
Program and system alignment with the Housing First
philosophy, ensuring low barriers and quality supportive
services so all people have access to basic housing,
shelter and service needs
Implement a system navigation approach that promotes
streamlined and trauma-informed access to community
resources and housing location services
NEEDS ASSESSMENT OVERVIEW
Page 39 of 49
How has the pandemic impacted Human Services in Auburn?
Increased demand for existing services
Adaptations to service delivery
Regional coordination across South King County Cities
Increased partnerships across agencies and programs
Additional short term CDBG-CV application/funding
What are the emerging trends?
Assessing disproportionate impacts
Short-term vs. long-term strategies
Immigration and refugee arrival
COVID IMPACTS AND EMERGING TRENDS
Page 40 of 49
EQUITY AND INCLUSION PILOT
Human Services is instituted a pilot program to provide financial reimbursement of up to
$1 ,000.00 annually for agencies receiving $25,000.00 or more in Human Service funding
dollars to participate in annual equity and inclusion training for their program staff and
volunteers.
0
1
2
3
4
5
6
7
In-house Training Requesting Reimbursement
Programs Included in Equity Training Pilot
Programs Included in Equity Training Pilot
Page 41 of 49
Quarterly reports submitted by
each funded program includes
quantitative program scope of
work data and qualitative
narrative
Sample Quarterly Reimbursement
Report (Attachment 1)
Sample End-of-Year Demographics
Report (Attachment 2)
PROGRAM REPORTING & DEMOGRAPHICS
Page 42 of 49
2021 Quarters 1-3 Data Snapshot
(General Fund)
Bed nights-6038
Case Management Hours-1218
Households Receiving Eviction
Prevention -822
Job Training-36
Auburn Residents Served-11,051
PROGRAM REPORTING & DEMOGRAPHICS
2021 Quarter 1-3 Data Snapshot
(CDBG-CV)
Residents Receiving Childcare Services-31
Meals Delivered-10,888
Households Receiving Eviction Prevention-104
Individuals Receiving Employment Training-7
Auburn Residents Served-307
Page 43 of 49
St. Stephen Housing-operates 20 units of temporary housing for homeless families.
Families work with Case Managers, focusing on three crucial areas: increasing their income,
reducing barriers to obtaining housing and finding permanent sustainable housing.
AGENCY SUCCESS STORIES
“Between our two sites, we had 4 households move out this
quarter. All moved to permanent housing, except for one that
simply transferred between our sites. Families are staying
longer in the program since the start of the pandemic, but we
are starting to see more movement over the last two quarters.
We will soon be signing families up for our Christmas Adopt-a-
Family program. Our agency also continues to participate in
King County's Eviction Prevention and Rental Assistance
Program, and we anticipate continuing to do so through 2022.”
Page 44 of 49
AGENCY SUCCESS STORIES
Aerospace Joint Apprenticeship Committee, Advanced Manufacturing Prep (APM) Training
Center-builds critical capacity for advanced manufacturing workforce development serving
a community that otherwise lacks nearby access to higher education leading to living wage
employment.
“During the third quarter, AJAC signed two new Auburn
residents into apprenticeship and held one AMP session at
Green River College's Auburn campus. AJAC also partnered
with community -based organizations and public workforce
agencies including El Centro De La Raza, ACRS, Auburn
WorkSource, TRAC Associates and Workforce Central to
promote the AMP and MA programs. One Auburn resident
inquired about the MA program and met directly with AJAC
staff to begin the enrollment process in January when AJAC
plans to offer in-person MA training in partnership with Green
River College.”
Page 45 of 49
Child Care Resources, Child Care Financial Assistance-provides child care subsidies for low -
and moderately -low -income families who need help paying for child care and do not qualify
for the state subsidy.
AGENCY SUCCESS STORIES
“Because of the scholarship I have not had to live paycheck
to paycheck. It gives me a little breathing room financially
and every now and then I can spoil myself or my daughter.
Without the scholarship, it would not be possible.”
“I have been able to keep my daughter at the same
childcare, even when I reduced my hours for a short time due
to covid and the child care tuition was still the same.”
Page 46 of 49
Basic Needs -Programs that meet a diverse array of non-housing related basic needs, including
food access, youth programming, domestic violence advocacy, physical and behavioral health,
childcare resources, immigration supports, legal assistance, etc.
Job Training and Education -Programs that provide education, job training and placement, or
apprenticeship opportunities with the aim of increasing economic opportunities for
participants.
Homelessness Interventions-Programs that provide housing solutions or supportive services for
individuals and families experiencing homelessness. Programs can include rapid re-housing,
transitional housing for individuals exiting homelessness, diversion, shelter (including domestic
violence shelter), rapid exit from shelter, storage, laundry, hygiene, physical or behavioral
health, outreach, and other interventions serving community members experiencing
homelessness.
Housing Stability-Programs that work to prevent homelessness. These can include eviction
prevention and fair housing supports, utility assistance, legal assistance, behavioral health
services, and other homelessness prevention supports.
2023-2024 PRIORITY AREAS
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Human Services Committee Application Review Timeline
2021-2022 General Fund Application and Review
March-September 2020
2021 CDBG-CV Application and Review Process
November 2020
2023-2024 General Fund Application Review
March-September 2022
APPLICATION PROCESS
Page 48 of 49
COUNCIL-COMMITTEE DISCUSSION
Page 49 of 49