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Home My WebLink About02-14-2022 City Council Study SessionCity Council Study Session Community Wellness Special F ocus Area February 14, 2022 - 5:30 P M City Hall Council Chambers and Virtual A GE NDA Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C A L L TO O R D E R I I .P UB L I C PA RT I C I PAT I O N A .P ublic P articipation The A uburn City Council Meeting scheduled for Monday, F ebruary 14, 2022 at 5:30 p.m. will be held in person and virtually. Virtual Participation L ink: To attend the meeting virtually please click one of the below links, enter the meeting I D into the Zoom app, or call into the meeting at the phone number listed below. T he link to the Virtual Meeting is: Zoom: https://us06web.zoom.us/j/85399849674 The public can also view the meeting on YouTube: https://www.youtube.com/user/watchauburn/live/?nomobile=1 To join the meeting by phone, please use the below call-in information: 253 215 8782 888 475 4499 (Toll F ree) Webinar I D: 853 9984 9674 B .Roll Call I I I .A NNO UNC E ME NT S R E P O RT S A ND P R E S E NTAT I O NS I V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N A .Ordinance No. 6849 (T homas)(15 Minutes) A n Ordinance establishing the L ocal S ales and Use Tax Rate for L ocal Revitalization Financing for 2022 B .P avement Preservation F unding Overview (Gaub)(20 Minutes) C.P hoto E nforcement: S chool Z one Safety Cameras (Gaub)(20 Minutes) Page 1 of 63 D.L egislative Update (Hinman)(10 Minutes) V.C O MMUNI T Y W E L L NE S S D I S C US S I O N I T E MS A .Overview of the Community S ervices Division (Tate)(20 Minutes) Community Services Division staff will provide an overview of their program areas and anticipated Council engagement for 2022 V I .O T HE R D I S C US S I O N I T E MS V I I .NE W B US I NE S S V I I I .A D J O UR NME NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 2 of 63 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6849 (Thomas)(15 Minutes) Date: February 8, 2022 Department: Finance Attachments: Ordinance No. 6849 Budget Impact: Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: Ordinance No. 6849 levies a 0.0184% sales tax credit against the state sales tax for local revitalization financing. SB 5045 authorizing the tax credit was passed by the state legislature during the 2009 regular session. The intent of the legislation was to provide financial assistance to cities to assist with financing public improvements in an identified revitalization area to promote community and economic development. The City first applied for the use of local revitalization financing on August 11, 2009 and the Department of Revenue approved the City’s application on September 16, 2009, authorizing up to $250,000 per year for the local revitalization program (Promenade capital improvements). In 2010, the City issued $7.24 million in 2010 C/D Bonds for the purpose of funding capital improvements for the Promenade. In October 2020, the City refunded the remaining portion of these bonds by issuing the 2020B LTGO Bonds. The balance of the 2020B bonds at the end of 2021 was $3.92 million. Funds from REET2 funds, combined with EDA grants and interest earnings, are used to pay the annual debt service costs of the local revitalization project. The tax credit is available to the City for up to 25 years. 2022 will be the thirteenth year that the City has asked the State for the tax credit. As provided by the state, in order for the City to continue receiving the tax credit, the City must request this each year by ordinance. Based upon historical taxable retail sales, the above rate of 0.0184% is estimated to generate $250,000 for local revitalization funding during the State’s fiscal year, July 1, 2022 to June 30, 2023. Rev iewed by Council Committees: Councilmember:Baggett Staff:Thomas Meeting Date:February 14, 2022 Item Number: Page 3 of 63 Page 4 of 63 ------------------------------ Ordinance No. 6849 February 9, 2022 Page 1 of 2 ORDINANCE NO. 6849 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ESTABLISHING THE LOCAL SALES AND USE TAX RATE FOR LOCAL REVITALIZATION FINANCING FOR 2022 WHEREAS, the City of Auburn (“City”) enacted Ordinance No. 6301 on April 19, 2010, which established a local sales and use tax as provided for in Section 39.14.510 of the Revised Code of Washington (“RCW”); and, WHEREAS, this tax is imposed in order to pay the debt service on Local Revitalization Financing bonds in accordance with Chapter 39.104 RCW; and, WHEREAS, Chapter 39.104 RCW provides that the City shall, from time to time, adjust the tax rate so that it is set at the rate reasonably necessary to receive the state contribution over 10 months, in accordance with RCW 82.14.510(3); and WHEREAS, the Local Sales and Use Tax Rate is set at a rate to generate approximately $250,000 between July 1, 2022 through June 30, 2023, for Local Revitalization Financing. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The sales and use tax rate initially established in Section 3.2 of Ordinance No. 6301, and most recently amended by Ordinance No. 6 812, is hereby amended to 0.0184%, effective July 1, 2022. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Page 5 of 63 ------------------------------ Ordinance No. 6849 February 9, 2022 Page 2 of 2 Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application of it to any person or circumstance, will not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective date. This Ordinance will take effect and be in force five days from and after its passage, approval, and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ NANCY BACKUS, MAYOR ATTEST: ____________________________ Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: ____________________________ Kendra Comeau, City Attorney Published: _________________ Page 6 of 63 AGENDA BILL APPROVAL FORM Agenda Subject: Pavement Preservation Funding Overview (Gaub)(20 Minutes) Date: February 9, 2022 Department: Public Works Attachments: Presentation Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: Staff will review the current secured funding and future funding needs for the Arterial/Collector Preservation Program (105 Fund) and the Local Street Preservation Program (103 Fund). In addition, to prepare for the development of the 2023/2024 Biennial Budget, staff will briefly review funding options available for Council consideration. The City uses the Pavement Condition Index (PCI) to determine and track the condition of all public roadways within the City and the current Council adopted target for the average PCI rating for all streets is 70. Forecasting completed in 2021 indicated that to reach and maintain the targeted average of 70 PCI, an investment of $5 Million annually for the Arterial/Collector Preservation Program and $2 Million annually for the Local Street Program is needed. The Arterial Street Program currently has sustainable funding allocated of $1.5M annually that is supplemented with grant funding when available and the Local Street Program is currently funded through 2022 with no identified funding beyond this year. Rev iewed by Council Committees: Councilmember:Stearns Staff:Gaub/Thomas Meeting Date:February 14, 2022 Item Number: Page 7 of 63 A U B U R N V A L U E S S E R V I C E E N V I R O N M E N T E C O N O M Y C H A R A C T E R S U S TA I N A B I L I T Y W E L L N E S S C E L E B R A T I O N PAVEMENT PRESERVATION FUNDING OVERVIEW INGRID GAUB & JAMIE THOMAS CITY COUNCIL STUDY SESSION FEBRUARY 14, 2022 Public Works Department Engineering Services Airport Services Maintenance & Operations Services Page 8 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION ARTERIAL AND COLLECTOR STREETS (105 FUND) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Utility Tax and Fees 1% (Current Funding Mechanism for Arterials/Collectors) Franchise Fees (6% Franchise Fee on Cable, 1% towards 105 fund, 5% towards Police) Approx. $1.8M per year Grants Transportation Improvement Board (TIB) – State Gas Tax Funding Puget Sound Regional Council (PSRC) – Federal Funding Averages $1.5M per year 2023 Secured Grants = $1.1M 2024 Secured Grants = $1.6M Future Granting Funding is Questionable Existing Funding Page 9 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION ARTERIAL AND COLLECTOR STREETS (105 FUND) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Total Funding Needed to Sustain Target = 70 PCI Page 10 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Additional Future Funding Need SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION @ $5M per year, PCI reaches target in 2034 Annual Total Need = $5M Year Total Funds Needed to Meet Target PCI Secured Grant Funds Current City Funding Additional Funding Needed 2023 $5M $1.1M $1.8M $2.4M 2024 $5M $1.6M $1.8M $1.9M 2025 $5M None* $1.8M Up to $3.5M ARTERIALS AND COLLECTORS (105 FUND) Page 11 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION LOCAL STREETS (103 FUND) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION City Utility Transfers Currently Funding Local Streets @ $150k per Year These funds are for the purpose of repairing impacts from trenching work by City Utilities REET Currently Funding Local Streets @ $1.5M Per Year Not sustainable Other Capital Needs Existing Funding Page 12 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION LOCAL STREETS (103 FUND) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Total Funding Needed to Sustain Target = 70 PCI Page 13 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION LOCAL STREETS (103 FUND) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Year Total Funds Needed to Meet Target PCI Current City Funding Additional Funding Needed 2023 $2.0 $0.15 $1.85M 2024 $2.0 $0.15 $1.85M 2025 $2.0 $0.15 $1.85M @ $2M per year, PCI slowly declines and stabilizes at 70 Annual Need = $2.0M Additional Future Funding Need Page 14 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION FUNDING OPTIONS CITY UTILITY TAX RATE ADJUSTMENT SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Current Tax Rate = 10% (1% goes towards 105 Arterial Streets) No maximum tax rate. Rate may be adjusted by City Council May be used for arterial/collectors and/or local streets Utility Approx. Annual Revenue @ 1% Water $165k Sewer $275K Storm $115k Solid Waste $150k Total (per 1% Increase) $705k Page 15 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION FUNDING OPTIONS - TBD SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Transportation Benefit District (TBD) – Arterial and Collectors Only Car Tabs, $20/license = $900k per year (Council Approval) Car Tabs, $40/license = $1,800,000 per year (Council Approval, Requires 2-year of $20 fee prior) Car Tabs, $50/license = $2,250,000 per year (Council Approval, Requires 1-year of $40 fee prior) Car Tabs, $50/license = $2,250,000 per year (Voter Approval) One Year Excess Levee = TBD (Voter Approval) 0.2% Sales Tax = $4,200,000 (Voter Approval) GO Bonds (Approval Depends on Amount) What have other TBD’s implemented? Car Tabs and Sales Tax Page 16 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION EXAMPLE FUNDING APPROACHES (2023) SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Example 1: $20 Car Tabs & 4.3% City Utility Tax Increase Arterial Streets ($5M Total Need): Existing 1% Utility Tax $1.8M 2023 Secured Grants $1.1M $20 Car Tab $0.9M +1.7% City Utility Tax $1.2M $5.0M Local Streets ($2M Total Need): Utility Transfers $0.2M +2.6% City Utility Tax $1.8M $2.0M Example 2: 5.6% City Utility Tax Increase Arterial Streets ($5M Total Need): Existing 1% Utility Tax $1.8M 2023 Secured Grants $1.1M +3.0% City Utility Tax $2.1M $5.0M Local Streets ($2M Total Need): Utility Transfers $0.2M +2.6% City Utility Tax $1.8M $2.0M Page 17 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION NEXT STEPS SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Recommend Establishing Council Ad Hoc Committee to Review Funding Options Ad Hoc Committee Presents Recommendations to Council 2023 – 2024 Budget Development/Adoption Implement Funding Mechanisms Page 18 of 63 AGENDA BILL APPROVAL FORM Agenda Subject: Photo Enforcement: School Zone Safety Cameras (Gaub)(20 Minutes) Date: February 9, 2022 Department: Public Works Attachments: Presentation Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: Following Council discussion in October 2020, a Request for Proposal was published, and a preferred vendor was selected to provide photo enforcement services in Auburn. The proposed photo enforcement program would identify school zones that would benefit from the installation of safety cameras. Staff will present information about the proposed photo enforcement program and the benefits of school zone safety cameras, as well as some of the key criteria and terms included in the proposed contract. The proposed contract will be provided to Council at the March 7th City Council meeting for consideration. Rev iewed by Council Committees: Councilmember:Stearns Staff:Gaub Meeting Date:February 14, 2022 Item Number: Page 19 of 63 A U B U R N V A L U E S S E R V I C E E N V I R O N M E N T E C O N O M Y C H A R A C T E R S U S TA I N A B I L I T Y W E L L N E S S C E L E B R A T I O N PHOTO ENFORCEMENT (SAFETY CAMERAS) CECILE MALIK CITY COUNCIL STUDY SESSION FEBRUARY 14, 2022 1 Page 20 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Previous photo enforcement program (2006 to 2014) 3 intersections and 6 school zones In November 2014 Council considered a new contract Council decided to discontinue photo enforcement Council discussed photo enforcement at the March 2020 retreat Council Presentation in October 2020. Photo Enforcement in WA State can be used for school zones, red lights, and railroad crossing violations. BACKGROUND 2 Page 21 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Request for Proposal (RFP) published in January 2021; considered school zone and red light cameras Preferred vendor selected after proposal reviews and interview in April 2021. Preferred Vendor: Verra Mobility, formerly American Traffic Solutions. - Excellent local experience (Kent, Renton, Bellevue, Seattle, Federal Way, Puyallup, and others), including coordination with King County Court - Well rounded team identified with many years of experience, technical and customer service included - Well organized proposal that match the RFP format, and meets City needs - Robust public relations program - In business since 2004, serving jurisdictions in King County since 2005 3 REQUEST FOR PROPOSAL Page 22 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Discussions and Contract Negotiations from May 2021 to present. Proposed contract: includes school zones only Potential future considerations: data collection and evaluation of red light cameras Contract amendment would be needed to add red light, if council supports 4 SCHOOL ZONE & RED LIGHT CONSIDERATIONS Page 23 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Police Traffic Unit Statistics Number of officers = 3 (+ 2 Vacant positions) Number of traffic infractions issued in 2019 = 2,523 Number of school zone infractions issued in 2019 = 315 POLICE DATA 5 City of Auburn Streets Data: •246 Miles of streets •22 Existing School Zones w/Beacons Page 24 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION 6 CURRENT CHALLENGES Key Issues for school zones: Speeding is behavioral (driver choice) Additional enforcement is needed to improve safety and achieve better compliance by drivers Not enough officers today to provide the level of enforcement needed for behavioral change Ongoing concerns about speeding in school zones Higher speeds increase level of injuries and fatalities in crashes involving pedestrians. Page 25 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION BENEFITS OF SCHOOL ZONES PHOTO ENFORCEMENT Increased driver compliance and students' safety near schools Allow officers to focus on other traffic enforcement activities. Citations issued to all drivers speeding in school zone, removes interactions with officers, removes the need to pursue vehicles. Potential excess revenues could be used for additional traffic calming and road safety projects, police traffic enforcement, or other City needs, as approved by Council. 7 Page 26 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION 8 STATE AND FEDERAL AGENCY REFERENCES Washington Highway Strategic Safety Plan 2019: Federal Highway Administration: Washington State and the Federal Highway Administration identify Speed Safety Cameras as a safety improvement to reduce speeds and improve safety. Page 27 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION Key Criteria for this program included in contract: Cost neutral Vendor will provide training System must be fully compliant with state and local laws Identifying locations for enforcement: data (greatest safety need) reviewed for equity (limit unintended consequences) Cost per camera: $4K/month. Contract term: 5-year then option to renew for up to two 2-year terms 9 CONTRACT: KEY ITEMS Page 28 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION 10 SAFETY CAMERAS OPERATION Page 29 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION 11 PAYING FOR INFRACTIONS Page 30 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION 12 Late 2020 •Council Discussion •Published RFP 2021/22 •Selected vendor •Negotiate contract Early 2022 •Council discussion then Council action to approve contract •Site analysis & selection Summer 2022 •Set up program and coordination with court •Equipment installation & Training September 2022 •Public Notification – sign camera locations 30 days prior to enforcement •Issue warnings for 30 days prior to issuing infractions October 2022 •Infractions processed by vendor •Infractions reviewed by police & issued ongoing •Annual report of infractions & crashes published •Evaluation of sites / relocation if needed Page 31 of 63 SERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATION 13 QUESTIONS? Page 32 of 63 AGENDA BILL APPROVAL FORM Agenda Subject: Overview of the Community Services Division (Tate)(20 Minutes) Date: February 7, 2022 Department: Community Development Attachments: Community Services Overview PowerPoint Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: For discussion only. Background for Motion: Background Summary: The Community Services Division consists of four main areas: Community Development Block Grant, Housing Repair, Human Services, and Neighborhood Programs. Staff from each program area will provide an overview of their work and discuss anticipated engagement with City Council for the remainder of 2022. Staff presenters include: Joy Scott, Community Services Manager, Joel Asbjornsen, Housing Repair Program Coordinator, Kyla Wright, Human Services Program Coordinator, and Chris Lovings, Neighborhood Programs Coordinator. Rev iewed by Council Committees: Councilmember:Mulenga Staff:Tate Meeting Date:February 14, 2022 Item Number: Page 33 of 63 AUBURNVALUESSERVICEENVIRONMENTECONOMYCHARACTERSUSTAINABILITYWELLNESSCELEBRATIONCOMMUNITY SERVICESCOMMUNITY SERVICES OVERVIEWJOY SCOTT, JOEL ASBJORNSEN, KYLA WRIGHT, AND CHRIS LOVINGSCITY COUNCIL STUDY SESSIONFEBRUARY 14, 2022Department of Community DevelopmentPlanning Building Development Engineering Permit Center Economic Development Community Services ●Code EnforcementPage 34 of 63 Four main program areas:Community Development Block GrantHousing RepairHuman ServicesNeighborhood ProgramsCOMMUNITY SERVICES DIVISIONSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONCDBGPage 35 of 63 General Fund Human Services dollars$680,000Competitive funding for direct service nonprofit agenciesGuided by Human Services Funding Priorities set by CouncilApproved by City Council every other year during budget processCDBG dollars$651,632*Funds support city’s Housing Repair program, public facility ADA improvements, public services (limited)Guided by Consolidated Plan and Annual Action PlansApproved by City Council every yearGENERAL FUND VS CDBGPage 36 of 63 The CDBG Entitlement Program provides annual grants on a formula basis to entitled cities to develop viable urban communities.Projects must:•Align with HUD’s National Objectives•Be eligible under HUD’s guidelines•Benefit low and moderate income personsCOMMUNITY DEVELOPMENT BLOCK GRANTSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 37 of 63 CDBG ADMINISTRATIVE REQUIREMENTS•Five Year Consolidated Plan•Needs Assessment•Eligibility Reviews•Annual Action Plans •Consolidated Annual Performance Evaluation Report (CAPER)•Annual Subrecipient Monitoring•Financial Management•Project Management•Environmental Reviews•Procurement Procedure•Lead MitigationPage 38 of 63 EXAMPLES OF ELIGIBLE ACTIVITIES FOR CBDG FUNDS•Acquisition of Real Property•Public Facility ADA improvements•Site Preparation•Public Services (up to 15% of annual allocation)•Home Rehabilitation•Economic Development Activities•Job Creation for Low-Income Individuals•Microenterprise Assistance •Homeownership Assistance•Planning and Capacity Building•Program Admin Costs (up to 20% of annual allocation)Page 39 of 63 Affordable Housing– Ensure access to healthy, affordable housing for low- and moderate-income households throughout the region and advance fair housing to end discrimination and overcome historic patterns of segregation.Ending Homelessness– Make homelessness rare, brief, and one-time and eliminate racial disparities.Community and Economic Development– Establish and maintain healthy, integrated, and vibrant communities by improving the well-being and mobility of low- and moderate-income residents, and focusing on communities with historic disparities in health, income, and quality of life.CONSOLIDATED PLAN GOALSPage 40 of 63 2021 CAPER Submitted (March)2022 Grant Agreement Signed (April)2023 Public Engagement Process (Aug – Sept)2023 Annual Action Plan Drafted(October)2023 Annual Action Plan Review and Approval(Oct-Nov)2022 CDBG TIMELINEPage 41 of 63 CAPER Presentation April 112023 Annual Action Plan processPublic HearingsPresentation of draft planResolution to approve final plan in NovemberBudget request reflective of upcoming Needs Assessment requirementWHAT TO EXPECT IN 2022Page 42 of 63 HOUSING REPAIR PROGRAMPage 43 of 63 To qualify applicants must:•Live inside Auburn city limits•Own home needing repairs•Have lived there at least one year & plan to stay at least one year after repairs are done•Meet low to moderate income guidelines •30% King County median income = up to $XXXXX/year for one person•50% King County median income = up to $XXXXX/year for one person•Once approved can access funds for up to 3 yearsHOUSING REPAIR PROGRAMSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 44 of 63 Number of Households helped: 53Number of Residents Served: 98Number of Children in Households Served: 20Extremely Low-Income Households: 29Low-Income Households: 25Age 60+ Households: 40Households with Disability: 252021 FACTS AND FIGURESSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 45 of 63 HOUSING REPAIR DOLLARS AT WORKSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 46 of 63 HOUSING REPAIR DOLLARS AT WORKSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 47 of 63 Housing Repair accomplishment highlights in 2021 CAPER Presentation (April)Monthly data points in “weekly update” emailProgram budget for 2023 included in CDBG Annual Action Plan in 4thQuarterWHAT TO EXPECT IN 2022Page 48 of 63 General Fund Human Services dollars$680,000Competitive funding for direct service nonprofit agenciesGuided by Human Services Funding Priorities set by CouncilApproved by City Council every other year during budget processCDBG dollars$651,632*Funds support city’s Housing Repair program, public facility ADA improvements, public services (limited)Guided by Consolidated Plan and Annual Action PlansApproved by City Council every yearGENERAL FUND VS CDBGPage 49 of 63 HUMAN SERVICES PROGRAMPage 50 of 63 Allocates funding through a competitive application process to nonprofit agencies to provide direct services to community members.Currently manages contracts for 50 programs (General Fund and CDBG)Contract management includes:Oversight of agency reports and invoicingRegular monitoring of contracted agenciesSupport for agencies to identify and overcome barriers to service provisionHUMAN SERVICES PROGRAMSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 51 of 63 Supports coordination, collaboration, and capacity building for nonprofit agenciesFacilitates monthly SKC Forum on Homelessness meetingFacilitates monthly rental assistance providers roundtableStaff work closely with regional partners to better assess need and advocate for the Auburn and South King County communityAuburn participates in Share1App, a common Human Services application process shared by 16 King County citiesAgencies have the opportunity to submit funding applications every two years for programs that meet the City’s priority service areas.HUMAN SERVICES PROGRAMSERVICE ENVIRONMENT ECONOMY CHARACTER SUSTAINABILITY WELLNESS CELEBRATIONPage 52 of 63 2022 FUNDED PROGRAMSPage 53 of 63 (Chapter 2.36 Auburn City Code)Makes recommendations to the Mayor and City Council on the allocation of and application for grant funds to be used for community development. The Committee assists the Mayor and City Council in identifying local social service needs and recommends priorities to meet those needs.9 member volunteer Committee that brings a wealth of expertise and experience in human services to staff and council decision makingCurrently meets monthly, with extended meetings and additional review time during application yearsStaffed by Human Services Program Coordinator and Community Services ManagerHUMAN SERVICES COMMITTEEPage 54 of 63 Application year!Stories from Human Services agencies included in weekly update emailsUpdates on agency accomplishments at June Study Session meetingPresentation on expected agency funding October 10Annual Joint meeting with Human Services Committee, likely in DecemberWHAT TO EXPECT IN 2022Page 55 of 63 NEIGHBORHOOD PROGRAMSPage 56 of 63 •Vision: Auburn is a healthy, inclusive and engaged community where all residents have a love of place, a sense of belonging, and an ability to influence the future of the community.•Mission: NP will build community by providing investments and programming that promote inclusive engagement, increase accessibility of local gov’t, and enhance community wellness.•3-pronged approach focused on connecting:•Community <-> Community (National Night Out)•Community <-> City (Civics Academy, Community Outreach)•City <-> Community (Matching Grant, Community Fund, Community Outreach)WHAT DOES NEIGHBORHOOD PROGRAMS (NP) DO?Page 57 of 63 NEIGHBORHOOD PROGRAMSThe City of Auburn’s Neighborhood Program is about residents, neighborhoods, community connections, and development.•National Night Out•Civics Academy•Community Outreach•Community Matching Grants•Community FundPage 58 of 63 Art projects like murals, utility box wraps, etc.Graffiti clean-upBeautification/clean-up activitiesDisaster preparedness kitsCommunity gardenSchool programmingMemorial benchLittle Free LibrariesCultural events, workshops, block partiesRainworksCOMMUNITY MATCHING GRANT EXAMPLESMatching GrantsPage 59 of 63 Goal is to have a community-led initiative that promotes inclusivity and enhances community wellnessIdeas from those who live, work, and/or study in the City Community selects the project based on ideas submitted$25,000 each calendar yearNo maximum – could be 1 big project, or multiple smaller projectsNeighborhood Programs Coordinator is Project Manager COMMUNITY FUNDFocus Areas for FundPage 60 of 63 Art projectsBeautification/clean-up activitiesDisaster preparedness kitsCommunity gardenCivic engagementLittle Free LibraryRainworksAnd more…COMMUNITY FUND EXAMPLESCommunity FundPage 61 of 63 Community Fund projects move forwardNational Night OutCivics AcademyDecember 12 program update at Council Study SessionWHAT TO EXPECT IN 2022Page 62 of 63 Joy Scott, Community Services ManagerJoel Asbjornsen, Housing Repair Program CoordinatorKyla Wright, Human Services Program CoordinatorChris Lovings, Neighborhood Programs CoordinatorQUESTIONS?Page 63 of 63