HomeMy WebLinkAbout5652 RESOLUTION NO. 5652
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE ASSOCIATION OF WASHINGTON
CITIES FOR GRANT FUNDING AND TO EXPEND THE
FUNDS FOR YOUTH SUMMER EXPERIENCE AND
ENRICHMENT PROGRAMS.
WHEREAS, the Association of Washington Cities (AWC), as administrator of an OSPI
grant program, awarded the City of Auburn $230,644.00 in grant funds; and
WHEREAS, the City of Auburn Parks and Recreation Department applied for the funding
in order to provide three youth summer programs: the Rec & Roll Mobile Recreation program,
the Auburn Outside program, and a scholarship program to allow underserved and low-income
families to enjoy Parks' usual slate of summer recreation and arts programs; and
WHEREAS, to appropriate the funds, AWC requires that Auburn execute a subcontractor
grant agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, RESOLVES as follows:
Section 1. The Mayor is authorized to execute an Agreement between the City of
Auburn and the Association of Washington Cities for $230,644.00 in grant funding, which
agreement will be in substantial conformity with the agreement attached hereto, and to expend the
funds.
Section 2. The Mayor is authorized to implement those administrative procedures
necessary to carry out the directives of this Resolution.
Resolution No. 5652
February 14,2022
Page 1 of 2 Rev. 2020
Section 3. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed: 7th day of March, 2022
CITY OF AUBURN
4te
ANCY L :CKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
i ,—C—s \Cert&r� CAV`exw.
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
Resolution No. 5652
February 14,2022
Page 2 of 2 Rev.2020
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
Association of Washington Cities
Service Subcontract ("Subcontract") with
Auburn Parks, Arts& Recreation
through
Summer Experiences & Enrichment for Kids Fund (SEEK Fund)
A program of the Washington Office of Superintendent of Public Instruction
(OSPI)
For
Jurisdiction Name Auburn Parks,Arts& Recreation
Program Description 1. Rec n' Roll Mobile Recreation Program
2. Auburn Outside
3. Youth Summer Day Camp Scholarship Program
Start date: April 15, 2022
End date: November 15,2022
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
FACE SHEET
Subcontract Number:22-03
Association of Washington Cities(AWC)
Summer Experiences&Enrichment for Kids(SEEK)Fund
The Association of Washington Cities (AWC) is working in collaboration with and generally under the direction from OSPI to
provide evidence-based, outdoor,summer enrichment programs to youth in K-12 (ages 4-21). Funds for this subcontract
are intended to prevent, prepare for,or respond to the COVID-19 pandemic,including its impact on the social, emotional,
mental health, and academic needs of students.
1.Subcontractor 2.Subcontractor Doing Business As'(optional)
Agency Name DBA Name
Mailing Address DBA Mailing Address
Physical Address DBA Physical Address
Phone Number
3.Subcontractor Representative; 4.AWC Representative
Nancy Backus Jacob Ewing 1076 Franklin Street SE
Mayor Legislative Policy Analyst Olympia,WA
nbackus@auburnwa.gov (360)753-4137 98501
jacobe@awcnet.org
5.Subcontract Amount 6.Start Date 7. End Date 8;Tax ID
$230644 April 15,2022 November 15,2022 Insert Tax ID
9.Subcontract Purpose
Carry out summer activities under the OSPI SEEK program as described in Attachment A.
AWC and the Subcontractor,as defined above, acknowledge and accept the terms of this Subcontract and attachments and have
executed this Subcontract on the date below to start as of the date and year referenced above.The rights and obligations of both
parties to this Subcontract are governed by this Subcontract and the following other documents incorporated by reference:
Subcontractor General Terms and Conditions including Attachment"A"—SEEK Application/Scope of Work;Attachment"B"—Project
Costs Worksheet; Attachment "C" — Subcontractor Data Collection; Attachment (D) — Subcontractor Agent(s); Attachment E -
Proclamation 21-14 COVID-19 Vaccination Certification.
FOR SUBCONTRACTOR FOR Association of Washington Cities
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Date Date
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1
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
1. SUBCONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the Subcontract
contact person for all communications and billings regarding the performance of this Subcontract.
The Representative for AWC and their contact information are identified on the Face Sheet of this
Subcontract.
The Representative for the Subcontractor and their contact information are identified on the Face
Sheet of this Subcontract.
2. PAYMENT
AWC shall pay an amount not to exceed $230644 for the performance of all things necessary for or
incidental to the performance of work as set forth in the SEEK Application and described in
Attachment A.Subcontractor's compensation for services rendered shall be based on the completion
of duties as outlined in the SEEK application, in Attachment A, in accordance with the following
sections.
3. BILLING PROCEDURES AND PAYMENT
AWC will reimburse Subcontractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for AWC not more often than
monthly.Subcontractor will use the invoice form provided by AWC to request reimbursement.
The invoices shall describe and document,to AWC's satisfaction,a description of the work performed,
the progress of the project, and fees. The invoice shall include the Subcontract Number 22-03. A
receipt must accompany any single expenses in the amount of$50.00 or more in order to receive
reimbursement.
If errors are found in the submitted invoice or supporting documents, AWC will notify the
Subcontractor to make corrections in a timely manner, resubmit the invoice and/or supporting
documentation as requested, and notify AWC.
Payment shall be considered timely if made by AWC within thirty(30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Subcontractor.
AWC may, in its sole discretion, terminate the Subcontract or withhold payments claimed by the
Subcontractor for services rendered if the Subcontractor fails to satisfactorily comply with any term
or condition of this Subcontract.
No payments in advance or in anticipation of services or supplies to be provided under this
Subcontract shall be made by AWC.
Duplication of Billed Costs
The Subcontractor shall not bill AWC for services performed under this Subcontract, and AWC shall
not pay the Subcontractor, if the Subcontractor is entitled to payment or has been or will be paid by
any other source, including grants, for that service. This does not include fees charged for summer
recreation programs.
Disallowed Costs
The Subcontractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
Final Reimbursement and Reporting Deadline
When the project is completed the Subcontractor must submit a final invoice, final report, and
supporting documents needed to close out the project no later than October 1,2022.
AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final
reporting from the Subcontractor has been submitted and verified.
4. SUBCONTRACTOR DATA COLLECTION/REPORTING REQUIREMENTS
Subcontractor will submit reports, in a form and format to be provided by AWC(See Attachment C).
Data must be provided to AWC along with final billing.
5. AGENT(S)
Agent(s) in this contract refers to any third-party entity and its employees that the Subcontractor has
subcontracted with to provide services funded through this agreement. The Subcontractor is
responsible for ensuring that any agent complies with the provision herein.
Any of the Subcontractor's agent(s)that will provide director supervision of youth through programs
funded by this contract must be listed in Attachment D —Subcontractor Agent(s) and must provide
proof of insurance per Section 6 of this document.
6. INSURANCE
a.Workers'Compensation Coverage. The Subcontractor shall at all times comply with all applicable
workers'compensation,occupational disease, and occupational health and safety laws,statutes, and
regulations to the fullest extent applicable. This requirement includes the purchase of industrial
insurance coverage for the Subcontractor's employees, as may now hereafter be required of an
"employer" as defined in Title 51 RCW. Such workers' compensation and occupational disease
requirements shall include coverage for all employees of the Subcontractor, and for all employees of
any subcontract retained by the Subcontractor, suffering bodily injury (including death) by accident
or disease,which arises out of or in connection with the performance of this Subcontract. Satisfaction
of these requirements shall include, but shall not be limited to:
i. Full participation in any required governmental occupational injury and/or
disease insurance program, to the extent participation in such a program is
mandatory in any jurisdiction;
ii. Purchase workers'compensation and occupational disease insurance benefits to
employees in full compliance with all applicable laws, statutes, and regulations,
but only to the extent such coverage is not provided under mandatory
governmental program in "a"above, and/or;
iii. Maintenance of a legally permitted and governmentally approved program of
self-insurance for workers'compensation and occupational disease.
Except to the extent prohibited by law,the program of the Subcontractor's compliance with workers'
compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall
provide for a full waiver of rights of subrogation against AWC,its directors,officers, and employees.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
If the Subcontractor, or any agent retained by the Subcontractor, fails to effect and maintain a
program of compliance with applicable workers' compensation and occupational disease laws,
statutes, and regulations and AWC incurs fines or is required by law to provide benefits to such
employees,to obtain coverage for such employees,the Contractor will indemnify AWC for such fines,
payment of benefits to Subcontractor or Subcontractor employees or their heirs or legal
representatives, and/or the cost of effecting coverage on behalf of such employees. Any amount
owed AWC by the Subcontractor pursuant to the indemnity may be deducted from any payments
owed by AWC to the Subcontractor for the performance of this Subcontract.
b. Automobile Insurance. In the event that services delivered pursuant to this Subcontract involve
the use of vehicles, owned or operated by the Subcontractor, automobile liability insurance shall be
required. The minimum limit for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
c. Business Automobile Insurance. In the event that services performed under this Subcontract
involve the use of vehicles or the transportation of clients, automobile liability insurance shall be
required. If Subcontractor-owned personal vehicles are used, a Business Automobile policy
covering a minimum Code 2 "owned autos only" must be secured. If the Subcontractor's
employees' vehicles are used, the Subcontractor must also include under the Business
Automobile policy Code 9,coverage for"non-owned autos." The minimum limits for automobile
liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
d. Public Liability Insurance(General Liability). The Subcontractor shall at all times during the term
of this Subcontract, at its cost and expense, carry and maintain general public liability insurance,
including contractual liability, against claims for bodily injury, personal injury, death, or property
damage occurring or arising out of services provided under this Subcontract. This insurance shall
cover such claims as may be caused by any act, omission, or negligence of the Subcontractor or
its officers, agents, representatives, assigns or servants. The limits of liability insurance, which
may be increased from time to time as deemed necessary by AWC, with the approval of the
Subcontractor(which shall not be unreasonably withheld),shall not be less than as follows:
Each Occurrence $1,000,000
Products-Completed Operations Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Fire Damage Limit(any one fire) $ 50,000
e. Local Governments that Participate in a Self-Insurance Program.
Alternatively,Subcontractors may maintain a program of self-insurance or participate in
aproperty/liability pool with adequate limits to comply with the Subcontract insurance
requirements or as is customary to the contractor or subcontractor's business,
operations/industry, and the performance of its respective obligations under this Subcontract.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
f. Additional Insured. The Office of Superintendent of Public Instruction, and the Association of
Washington Cities, shall be specifically named as an additional insured on all policies, including
Public Liability and Business Automobile, except for liability insurance on privately-owned
vehicles,and all policies shall be primary to any other valid and collectible insurance.
AWC and OSPI may waive the requirement to be specially named as an additional insured on
policies, including Public Liability and Business Automobile, provided that the Subcontractor
provides: (1)a description of its self-insurance program, and (2)a certificate and/or letter of
coverage that outlines coverage limits and deductibles.All self-insured risk management
programs or self-insured/liability pools must comply with RCW 48.62,the requirements of the
Office of Risk Management and Local Government Self Insurance Program, the Washington
State Auditor's reporting requirements and all related federal and state regulations.
Subcontractors participating in a joint risk pool shall maintain sufficient documentation to support
the aggregate claim liability information reported on the balance sheet. The AWC and OPSI, its
agents, and employees need not be named as additional insured under a self-insured
property/liability pool, if the pool is prohibited from naming third parties as additional insured.
g. Proof of Insurance. Certificates and or evidence satisfactory to the AWC confirming the existence,
terms and conditions of all insurance required above shall be delivered to AWC within five (5)
days of the Subcontractor's receipt of Authorization to Proceed.
h. General Insurance Requirements. Subcontractor shall, at all times during the term of the
Subcontract and at its cost and expense, buy and maintain insurance of the types and amounts
listed above. Failure to buy and maintain the required insurance may result in the termination of
the Subcontract at AWC's option. By requiring insurance herein, AWC does not represent that
coverage and limits will be adequate to protect Subcontractor and such coverage and limits shall
not limit Subcontractor's liability under the indemnities and reimbursements granted to AWC in
this Subcontract.
Subcontractor shall include all agents of the Subcontractor as- insureds under all required
insurance policies,or shall furnish proof of insurance and endorsements for each agent. Agent(s)
must comply fully with all insurance requirements stated herein. Failure of agent(s) to comply
with insurance requirements does not limit Subcontractor's liability or responsibility.
7. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Subcontract and Subcontractor General Terms and Conditions
• Attachment A—SEEK Application &Scope of Work
• Attachment B—Budget and Project Costs Worksheet
• Attachment C—Subcontractor Reporting Requirements
• Attachment D—Subcontractor Agent(s)
• Attachment E-Proclamation 21-14 COVID-19 Vaccination Certification
DocuSign Envelope ID:EAB88AFB-4494-46DF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
SUBCONTRACTOR GENERAL TERMS AND CONDITIONS
1. Access to Data. In compliance with Chapter 39.26 RCW, the Subcontractor shall provide access to
data generated under this Subcontract to AWC, and to the extent necessary to comply with RCW
39.26,the Joint Legislative Audit and Review Committee,and the State Auditor at no additional cost.
This includes access to all information that supports the findings, conclusions, and recommendations
of the Subcontractor's reports,including computer models and methodology for those models.
2. Alterations and Amendments. This Subcontract may be amended only by mutual agreement of the
parties in writing. Such amendments shall not be binding unless they are in writing and signed by
personnel authorized to bind each of the parties.
3. Americans with Disabilities Act(ADA)of 1990, Public Law 101-336,also referred to as the"ADA"28
CFR Part 35. In relation to this Subcontract, the Subcontractor must comply with the ADA, which
provides comprehensive civil rights protection to individuals with disabilities in the areas of
employment, public accommodations,state and local government services,and telecommunications.
4. Assignment. Neither this Subcontract, nor any claim arising under this Subcontract, shall be
transferred or assigned by the Subcontractor without prior written consent of AWC.
5. Assurances. AWC and the Subcontractor agree that all activity pursuant to this Subcontract will be in
accordance with all applicable current federal,state and local laws, rules and regulations.
6. Attorney's Fees. In the event of litigation or other action brought to enforce contract terms, each
party agrees to bear its own attorney's fees and costs.
7. Budget Revisions. Any monetary amount budgeted by the terms of this Subcontract for various
activities and line item objects of expenditure,as outlined in Attachment B—Budget and Project Costs
Worksheet, may be revised without prior written approval of AWC,so long as the revision is no more
than ten percent (10%) of the original line item amount and the increase in an amount is offset by a
decrease in one or more other amounts equal to or greater than the increase. All other budget
revisions exceeding ten percent (10%) shall only be made with the prior written approval of AWC.
Subcontractor will use the funding change request form provided by AWC to request these budget
revisions.
8. Certification Regarding Debarment, Suspension, and Ineligibility. The Subcontractor certifies that
neither it nor its principals are debarred,suspended,proposed for debarment,or voluntarily excluded
from participation in transactions by any federal department or agency. The Subcontractor further
certifies that they will ensure that potential subcontractors or any of their principals are not debarred,
suspended, proposed for debarment, or voluntarily excluded from participation in covered
transactions by any federal department or agency. "Covered transactions" include procurement
contracts for goods that are expected to equal or exceed twenty-five thousand dollars ($25,000).
Subcontractor may do so by obtaining a certification statement from the potential subcontractor or
subrecipient or by checking online at the System for Award Management(SAM),Excluded Parties List.
The Subcontractor shall immediately notify the AWC if, during the term of this subcontract,
Subcontractor becomes debarred. AWC may immediately terminate this Subcontract by providing
Subcontractor written notice if Subcontractor becomes debarred during the term of this Subcontract.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
The Subcontractor also certifies that neither it nor its principals are debarred,suspended,or proposed
for debarment from participation in transactions by any state department or agency. The
Subcontractor further certifies that they will ensure that potential subcontractors or any of their
principals are not debarred, suspended, or proposed for debarment from participation in covered
transactions by any state department or agency.
9. Certification Regarding Lobbying. The Subcontractor certifies that Federal-appropriated funds will
not be used to pay any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of Congress or an employee of
a member of Congress in obtaining any Federal contract,grant or any other award covered by 31 USC
1352. Subcontractor shall require its agents to certify compliance with this provision.
10. Certification Regarding Wage Violations. The Subcontractor certifies that within three(3)years prior
to the date of execution of this Subcontract, Subcontractor has not been determined by a final and
binding citation and notice of assessment issued by the Washington Department of Labor and
Industries or through a civil judgment entered by a court of limited or general jurisdiction to have
willfully violated, as defined in RCW 49.48.082,any provision of RCW chapters 49.46,49.48,or 49.52.
The Subcontractor further certifies that it will remain in compliance with these requirements during
the term of this Subcontract. Subcontractor will immediately notify AWC of any finding of a willful
violation entered by the Washington Department of Labor and Industries or through a civil judgment
entered by a court of limited or general jurisdiction entered during the term of this Subcontract.
11. Change in Status. In the event of substantive change in the legal status, organizational structure, or
fiscal reporting responsibility of the Subcontractor,Subcontractor agrees to notify AWC of the change.
Subcontractor shall provide notice as soon as practicable, but no later than thirty(30)days after such
a change takes effect.
12. Confidentiality. The Subcontractor acknowledges that all of the data,material and information which
originates from this Subcontract, and any student assessment data, material and information which
will come into its possession in connection with performance under this Subcontract, consists of
confidential data owned by AWC or confidential personally identifiable data subject to the federal
Family Educational Rights and Privacy Act(FERPA)(20 U.S.C.§1232g;34 CFR Part 99) or other privacy
laws, and that the data must be secured and protected from unauthorized disclosure by the
Subcontractor.The Subcontractor is wholly responsible for compliance with FERPA requirements.
The Subcontractor,therefore,agrees to hold all such material and information in strictest confidence,
not to make use thereof other than for the performance of this Subcontract, to release it only to
authorized employees and agents requiring such information and not release or disclose it to any
other party. The Subcontractor agrees to release such information or material only to employees and
agents who have signed a written agreement expressly prohibiting disclosure or usages not
specifically authorized by this Subcontract. The parties acknowledge the release of records may be
subject to the Public Records Act, RCW 42.56, and further acknowledge that Washington law and
court order may compel disclosure of certain records; this provision does not apply to records
compelled by law or court order.
13. Copyright Provisions. Unless otherwise provided,all Materials produced under this Contract shall be
considered "works for hire" as defined by the U.S.Copyright Act and copyright shall be owned by the
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
Superintendent of Public Instruction (Superintendent). The Superintendent shall be considered the
author of such Materials. If Materials are not considered "works for hire", Subcontractor hereby
irrevocably assigns all right,title,and interest in Materials,including all intellectual property rights,to
the Superintendent effective from the moment of creation of such Materials.
Materials means all items in any format and includes, but is not limited to,data,reports,documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions.Copyright ownership includes the right to patent, register and the ability
to transfer these rights.
Subcontractor understands that, except where otherwise agreed to in writing or approved by the
Superintendent or designee,all original works of authorship produced under this Contract shall carry
a Creative Commons Attribution License,version 4.0 or later.
All Materials the Subcontractor has adapted from others'existing openly licensed resources must be
licensed with the least restrictive open license possible that is not in conflict with existing licenses.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, Subcontractor will license the materials to allow others to translate,
reproduce, distribute, prepare derivative works, publicly perform, and publicly display. If the
Subcontractor would like to limit these pre-existing portions of the work to non-commercial use,the
Creative Commons Attribution-NonCommercial-ShareAlike license,version 4.0 or later,is acceptable
for these specific sections.
The Subcontractor warrants and represents that Subcontractor has all rights and permissions,
including intellectual property rights, moral rights and rights of publicity, necessary to apply such a
license.
The Subcontractor shall exert all reasonable effort to advise the Superintendent, at the time of
delivery of data furnished under this Contract,of all known or potential invasions of privacy contained
therein and of any portion of such document which was not produced in the performance of this
Contract. The Superintendent shall receive prompt written notice of each notice or claim of
infringement received by the Subcontractor with respect to any data delivered under this Contract.
The Superintendent shall have the right to modify or remove any restrictive markings placed upon the
data by the Subcontractor.
14. Covenant Against Contingent Fees. The Subcontractor warrants that no person or selling agent has
been employed or retained to solicit or secure this Subcontract upon an agreement or understanding
for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona
fide established agent maintained by the Subcontractor for the purpose of securing business. AWC
shall have the right, in the event of breach of this clause by the Subcontractor, to annul this
Subcontract without liability or, in its discretion, to deduct from the contract price or consideration
or recover by other means the full amount of such commission, percentage, brokerage or contingent
fees.
15. Disputes. In the event that a dispute arises under this Subcontract, the parties will use their best
efforts to amicably resolve any dispute, including use of alternative dispute resolution options.
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SEEK Funding Opportunity Subcontractor Funding Agreement
16. Duplicate Payment. AWC shall not pay the Subcontractor, if the Subcontractor has charged or will
charge the State of Washington or any other party under any other contract or agreement, for the
same services or expenses.
17. Entire Agreement. This Subcontract contains all the terms and conditions agreed upon by the parties.
No other understandings,oral or otherwise, regarding the subject matter of this Subcontract shall be
deemed to exist or to bind any of the parties hereto.
18. Ethical Conduct. Neither the Subcontractor nor any employee or agent of the Subcontractor shall
participate in the performance of any duty or service in whole or part under this Subcontract in
violation of, or in a manner that violates any provision of the Ethics in Public Service law at Chapter
42.52 RCW, RCW 42.17A.550, RCW 42.17A.555,and 41.06.250 prohibiting the use of public resources
for political purposes.
19. Governing Law and Venue. This Subcontract shall be construed and interpreted in accordance with
the laws of the State of Washington and the venue of any action brought hereunder shall be in
Superior Court for Thurston County.
20. Indemnification. To the fullest extent permitted by law, Subcontractor shall indemnify, defend and
hold harmless AWC and all officials, agents, and employees of AWC, from and against all claims for
injuries or death arising out of or resulting from the performance of this Subcontract. "Claim"as used
in this Subcontract, means any financial loss, claim, suit, action, damage, or expense, including but
not limited to attorney's fees,attributable for bodily injury,sickness,disease,or death,or injury to or
destruction of tangible property including loss of use resulting therefrom.Additionally,"claims" shall
include but not be limited to, assertions that the use or transfer of any software, book, document,
report,film,tape or sound reproduction or material of any kind, delivered hereunder, constitutes an
infringement of any copyright, patent,trademark,trade name,or otherwise results in an unfair trade
practice or in unlawful restraint of competition. Subcontractor's obligation to indemnify,defend and
hold harmless includes any claim by Subcontractor's agents, employees, representatives, or any
subcontractor or its employees.
Subcontractor expressly agrees to indemnify, defend,and hold harmless AWC for any and all claims,
costs, charges, penalties, demands, losses, liabilities,damages,judgments,or fines out of or incident
to Subcontractor's or its subcontractor's performance or failure to perform the
Subcontract. Subcontractor's obligation to indemnify, defend, or hold harmless AWC shall not be
eliminated or reduced by any actual or alleged concurrent negligence by AWC, or their agents,
employees, or officials.
Subcontractor waives its immunity under Title 51 RCW to the extent it is required to indemnify,defend
and hold harmless AWC, and their agents, employees,or officials.
21. Independent Capacity of the Subcontractor. The parties intend that an independent Subcontractor
relationship will be created by this Subcontract.The Subcontractor and his/her employees or agents
performing under this Subcontract are not employees or agents of AWC. The Subcontractor will not
hold itself out as nor claim to be an officer or employee of AWC,the Superintendent or of the state
of Washington by reason hereof, nor will the Subcontractor make any claim or right, privilege, or
benefit which would accrue to such employee under law. Conduct and control of the work will be
solely with the Subcontractor.
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22. Licensing and Accreditation Standards. The Subcontractor shall comply with all applicable local,
state, and federal licensing, accreditation and registration requirements/standards, necessary to the
performance of this Subcontract.
23. Limitation of Authority. Only AWC or AWC's delegate by writing (delegation to be made prior to
action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any
clause or condition of this Subcontract. Furthermore, any alteration, amendment, modification, or
waiver or any clause or condition of this Subcontract is not effective or binding unless made in writing
and signed by AWC.
24. Non-Discrimination. The Subcontractor shall comply with all the federal and state non-discrimination
laws, regulations and policies,which are otherwise applicable to AWC. Accordingly, no person shall,
on the ground of sex, race,creed,religion,color,national origin, marital status,families with children,
age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or
the use of a trained dog guide or service animal, be unlawfully excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any activity performed by
the Subcontractor and its agents under this Subcontract. The Subcontractor shall notify AWC
immediately of any allegations, claims, disputes, or challenges made against it under non-
discrimination laws,regulations,or policies,or under the Americans with Disabilities Act. In the event
of the Subcontractor's noncompliance or refusal to comply with this nondiscrimination provision,this
Subcontract may be rescinded, cancelled or terminated in whole or part,and the Subcontractor may
be declared ineligible for further contracts with AWC.
25. Overpayments. Subcontractor shall refund to AWC the full amount of any overpayment under this
Subcontract within thirty(30)calendar days of written notice. If Subcontractor fails to make a prompt
refund,AWC may charge Subcontractor one percent(1%) per month on the amount due until paid in
full.
26. Public Disclosure. Subcontractor acknowledges that AWC is subject to the Washington State Public
Records Act, Chapter 42.56 RCW, and AWC acknowledges that the Subcontractor is subject to the
Washington State Public Records Act, Chapter 42.56 RCW, and that this Subcontract shall be a public
record as defined in RCW 42.56. Any specific information that is claimed by either party to be
confidential or proprietary must be clearly identified as such by that party.To the extent consistent
with chapter 42.56 RCW, each party shall attempt reasonably to maintain the confidentiality of all
such information marked confidential or proprietary. If a request is made to view such information,
the party receiving the public records request will notify the other party of the request and the date
that such records will be released to the requester unless the other party obtains a court order
enjoining that disclosure. If such party fails to obtain the court order enjoining disclosure, the party
receiving the records request will release the requested information on the date specified.
27. Publicity. The Subcontractor agrees to submit to AWC all advertising and publicity matters relating
to this Subcontract which in the AWC's judgment,AWC or the Superintendent's name can be implied
or is specifically mentioned. The Subcontractor agrees not to publish or use such advertising and
publicity matters without the prior written consent of AWC.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
28. Registration with Department of Revenue. The Subcontractor shall complete registration with the
Department of Revenue and be responsible for payment of all taxes due on payments made under
this Subcontract.
29. Records Maintenance. The Subcontractor shall maintain all books,records,documents,data and other
evidence relating to this Subcontract and performance of the services described herein,including but not
limited to accounting procedures and practices which sufficiently and properly reflect all direct and
indirect costs of any nature expended in the performance of this Subcontract.Subcontractor shall retain
such records for a period of six years following the date of final payment. At no additional cost,these
records,including materials generated under the Subcontract,shall be subject at all reasonable times to
inspection,review or audit by the AWC or the Superintendent,personnel duly authorized by AWC or the
Superintendent, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six(6) year period, the records
shall be retained until all litigation,claims,or audit findings involving the records have been resolved.
30. Right of Inspection. The Subcontractor shall provide right of access to its facilities utilized under this
Subcontract to AWC or any of its officers responsible for executing the terms of this Subcontract at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Subcontract on behalf of AWC. All inspections and evaluations shall be
performed in such a manner that will not unduly interfere with the Subcontractor's business or work
hereunder.
31. Severability. The provisions of this Subcontract are intended to be severable. If any term or provision
is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity
of the remainder of the Contract.
32. Subcontracting. Neither the Subcontractor nor any agent of the Subcontractor shall enter into
subcontracts for any of the work contemplated under this Subcontract without obtaining prior written
approval of AWC. Subcontractor is responsible to ensure that all terms, conditions, assurances and
certifications set forth in this Subcontract are included in any and all Subcontracts. In rio event shall
the existence of the subcontract operate to release or reduce liability of the Subcontractor to the AWC
for any breach in the performance of the Subcontractor's duties. This clause does not include
contracts of employment between the Subcontractor and personnel assigned to work under this
Subcontract.
If, at any time during the progress of the work,AWC determines in its sole judgment that any agent
of the Subcontractor is incompetent,AWC shall notify the Subcontractor,and the Subcontractor shall
take immediate steps to terminate the agent's involvement in the work.The rejection or approval by
AWC of any agent or the termination of an agent shall not relieve the Subcontractor of any of its
responsibilities under the Subcontract, nor be the basis for additional charges to AWC.
33. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, any other
taxes, insurance or other expenses for the Subcontractor or its staff shall be the sole responsibility of
the Subcontractor.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
34. Technology Security Requirements.The security requirements in this document reflect the applicable
requirements of Standard 141.10(https://ocio.wa.gov/policies)of the Office of the Chief Information
Officer for the state of Washington,which by this reference are incorporated into this agreement.
The Subcontractor acknowledges it is required to comply with WaTech Office of Chief Information
Officer (OCIO) IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information
Technology Assets. OCIO IT Security Standard 141.10, Securing Information Technology Assets,
applies to all Superintendent assets stored as part of a service, application, data, system, portal,
module, components or plug-in product(s) that are secured as defined by the WaTech OCIO's IT
Security Policy 141 and OCIO IT Security Standard 141.10,Securing Information Technology Assets.
As part of OCIO IT Security Standard 141.10, a design review checklist and/or other action may be
required. These activities will be managed and coordinated between AWC and the Subcontractor.
Any related costs to performing these activities shall be at the expense of the Subcontractor.Any such
activities and resulting checklist and/or other products must be shared with AWC.
35. Termination for Convenience. Except as otherwise provided in this Subcontract,the Superintendent
or Superintendent's Designee may, by ten (10)days written notice, beginning on the second day after
the mailing, terminate this Subcontract in whole or in part. The notice shall specify the date of
termination and shall be conclusively deemed to have been delivered to and received by the
Subcontractor as of midnight the second day of mailing in the absence of proof of actual delivery to
and receipt by the Subcontractor. If this Subcontract is so terminated, AWC shall be liable only for
payment required under the terms of the Subcontract for services rendered or goods delivered prior
to the effective date of termination.
36. Termination for Default. In the event AWC determines the Subcontractor has failed to comply with
the conditions of this Subcontract in a timely manner,AWC has the right to suspend or terminate this
Subcontract. AWC shall notify the Subcontractor in writing of the need to take corrective action. If
corrective action is not taken within thirty (30) days, the Subcontract may be terminated. AWC
reserves the right to suspend all or part of the Subcontract, withhold further payments, or prohibit
the Subcontractor from incurring additional obligations of funds during investigation of the alleged
.compliance breach and pending corrective action by the Subcontractor or a decision by AWC to
terminate the Contract. In the event of termination,the Subcontractor shall be liable for damages as
authorized by law including, but not limited to,any cost difference between the original Subcontract
and the replacement or cover Subcontract and all administrative costs directly related to the
replacement Subcontract, e.g., cost of the competitive bidding, mailing, advertising and staff time.
The termination shall be deemed to be a "Termination for Convenience" if it is determined that the
Subcontractor: (1)was not in default; or(2)failure to perform was outside of his or her control,fault
or negligence. The rights and remedies of the AWC provided in this Subcontract are not exclusive and
are in addition to any other rights and remedies provided by law.
37. Termination Due to Funding Limitations or Contract Renegotiation, Suspension. In the event
funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this Subcontract and prior to normal completion of this Subcontract,with the notice
specified below and without liability for damages:
a. At AWC's discretion, AWC may give written notice of intent to renegotiate the Subcontract
under the revised funding conditions.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1 C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
b. At AWC's discretion,AWC may give written notice to Subcontractor to suspend performance
when AWC determines there is reasonable likelihood that the funding insufficiency may be
resolved in a timeframe that would allow Subcontractor's performance to be resumed.
(1) During the period of suspension of performance,each party will inform the other of
any conditions that may reasonably affect the potential for resumption of
performance.
(2) When AWC determines that the funding insufficiency is resolved, it will give the
Subcontractor written notice to resume performance, and Subcontractor shall
resume performance.
(3) Upon the receipt of notice under b. (2), if Subcontractor is unable to resume
performance of this Subcontract or if the Subcontractor's proposed resumption date
is not acceptable to AWC and an acceptable date cannot be negotiated, AWC may
terminate the Subcontract by giving written notice to the Subcontractor.The parties
agree that the Subcontract will be terminated retroactive to the date of the notice of
suspension.AWC shall be liable only for payment in accordance with the terms of this
Subcontract for services rendered prior to the retroactive date of termination.
c. AWC may immediately terminate this Subcontract by providing written notice to the
Subcontractor. The termination shall be effective on the date specified in the termination
notice.AWC shall be liable only for payment in accordance with the terms of this Subcontract
for services rendered prior to the effective date of termination. No penalty shall accrue to
AWC in the event the termination option in this section is exercised.
d. For purposes of this section, "written notice" may include email.
38. Termination Procedure. Upon termination of this Subcontract the AWC, in addition to other rights
provided in this Subcontract, may require the Subcontractor to deliver to AWC any property
specifically produced or acquired for the performance of such part of this Contract as has been
terminated. The provisions of the"Treatment of Assets" clause shall apply in such property transfer.
The AWC shall pay to the Subcontractor the agreed upon price, if separately stated, for completed
work and services accepted by AWC and the amount agreed upon by the Subcontractor and AWC for
(a) completed work and services for which no separate price is stated, (b) partially completed work
and services, (c) other property or services which are accepted by AWC, and (d) the protection and
preservation of the property,unless the termination is for default,in which case AWC shall determine
the extent of the liability. Failure to agree with such determination shall be a dispute within the
meaning of the"Disputes"clause for this Subcontract. The AWC may withhold from any amounts due
to the Subcontractor such sum as AWC determines to be necessary to protect AWC against potential
loss or liability.
The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to
any other rights and remedies provided by law under this Subcontract.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
After receipt of a notice of termination,and except as otherwise directed by the Superintendent,the
Subcontractor shall:
a. Stop work under this Subcontract on the date and to the extent specified, in the notice;
b. Place no further orders or subcontracts for materials, services or facilities except as may be
necessary for completion of such portion of the work under the Subcontract that is not
terminated;
c. Assign to AWC, in the manner,at the times,and to the extent directed by the AWC,all rights,
title,and interest of the Subcontractor under the orders and subcontracts in which case AWC
has the right, at its discretion,to settle or pay any or all claims arising out of the termination
of such orders and subcontracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of AWC to the extent the AWC may require,
which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directed
by AWC, any property which, if the Subcontract had been completed, would have been
required to be furnished to AWC;
f. Complete performance of such part of the work not terminated by AWC; and
g. Take such action as may be necessary, or as AWC may direct, for the protection and
preservation of the property related to this Subcontract which, in is in the possession of the
Subcontractor and in which AWC has or may acquire an interest.
39. Treatment of Assets. Except as otherwise provided for in the Subcontract,the ownership and title to
all real property and all personal property exceeding a value of$5,000 purchased by the Subcontractor
in the course of performing this Subcontract with moneys paid by the Superintendent shall vest in the
Superintendent, except for supplies consumed in performing this Subcontract. The Subcontractor
shall (1) maintain a current inventory of all the real and personal property; (2) label all the property
"State of Washington, Superintendent of Public Instruction"; and, (3)surrender property and title to
the Superintendent without charge prior to settlement upon completion,termination or cancellation
of this Contract.
If any property is lost, destroyed, or damaged,the Subcontractor shall notify the Superintendent and
take all reasonable steps to protect the property from further damage.
All reference to the Subcontractor under this clause shall include Subcontractor's employees and
agents.
40. Waiver. A failure by either part to exercise its rights under this Subcontract shall not preclude that
party from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this agreement. Waiver of any default or breach shall not be deemed to be a waiver of any
subsequent default or breach.Any waiver shall not be construed to be a modification of the terms of
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
SEEK Funding Opportunity Subcontractor Funding Agreement
this Subcontract unless stated to be such in writing and signed by personnel authorized to bind each
of the parties.
DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
Attachment A
SEEK Application&Scope of Work
Insert detailed project description as included in the Funding Opportunity application&Attach SEEK
Funding Application
Rec n' Roll Mobile Recreation Program
Auburn Parks,Arts and Recreation will be creating a mobile recreation program that will bring
recreation to its various neighborhoods.The program will be called Rec na€TM Roll.The department will
be securing a large van/truck for the program (not included in the grant application)that will pull up to
neighborhood parks, apartment complexes,and other popular areas to roll out recreation including
sports, STEAM, and other fun activities.This program will connect with children in various
neighborhoods around Auburn. By bringing activities to the community,we are eliminating
transportation as a barrier to participation.This program will also be free which eliminates another
barrier. Children will be engaging with others from their specific neighborhood which will help them
build bonds within the community they live. Rec na€TM Roll will have various components such as sports,
STEAM activities and group games that will help children have positive social interactions and engage
with each other outside of the school setting.Art and craft projects will be structured so children will
finish an art piece that they can take home with them.STEAM activities will focus on hands on learning
through science experiments suchs as rockets,egg-drops, robotics and other science and engineering
activities. Physical activities will include yard and lawn games,disc golf, parkour, kicking, passing and
dribbling,and other games. Physical activities promote healthy bodies and healthy minds.Youth who
participate in the Rec na€TM Roll will get a positive and memorable experience that is long-lasting and
fun. Rec na€TM Roll will visit a different park,apartment complex,or neighborhood each day.The
program will be advertised well in advance through the schools,direct mail campaigns,flyers,social
media and other outlets.Advertisements will be produced in several languages to help reduce barriers
for non-English speaking families.The parks, apartments,and neighborhood areas targeted are areas
with high diversity, are lower-income,and in areas with limited resources. Bringing recreation to these
areas eliminates several barriers to participation. Rec and Roll removes transportation and cost as a
factor.The program will be designed to be inclusive for children with physical or mental disabilities.This
program does not currently exist in Auburn and would not be possible without these grant funds as it is
not budgeted now or in plans for future budgets.The city is matching the grant investment by
purchasing a vehicle dedicated for this program.That will also allow for the city to budget to keep this
type of program running in the future. Rec na€TM Roll will take place Monday-Friday. Each day will be at a
different location (high population and locations that are in conjunction with the free summer lunch
program may be visited more that once over the summer).The program will be open for four(4) hours
each day.The program will be all outdoors and will be able to run in all weather conditions by use of
covered shelter areas or pop-up tents.The program will be eight(8)weeks starting after school ends in
June 2022 and wrapping up prior to Labor Day weekend.This gives about 160 hours of outdoor
programming for youth.Rec na€TM Roll will be a FREE program.There will be no cost to show up at any of
the locations the program will be visiting.There will be a limit of 40 children at any time to allow for
adequate staff supervision.As children come and go, additional children can be added into the activities.
The Rec na€TM Roll program will partner with other local organizations but at no time will these
organizations be directly supervising youth in the program.Some of these partnerships include:the
Auburn School District Summer Lunch Program offers free meals to youth in our programs. On some
occasions contracted vendors and instructors will be used, but at no time will they be responsible for
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the supervision of youth participants. Contracted vendors include performers and instructors for specific
activities such as parkour, disc golf and STEAM activities.
Auburn Outside
The requested funding will allow for expanded outdoor adventure programming for underserved youth
ages 4-18 in our Auburn Outside program. Programming under Auburn Outside will be based on the age
of the population served-programs consist of: comprehensive biking skills camps and outdoor
adventures for teens. Bike programs(Auburn MTB)will take place at the Cedar Lanes Bike Park and will
offer Learn-to-Ride camps for 4-6 year old youth, basic bike skills camps for ages 6-10 and Mountain
Bike Skills camps for ages 6-14. Mountain Bike Skills camps will utilize the pump track and the skills park
to teach introductory mountain bike skills. All bike programs will include social emotional learning
curriculum to teach and practice important skills including:goal setting,conflict resolution, confidence,
grit and problem solving. Mountain Bike Skills camps will run in 3-hour intervals(2 sessions per day)for
week-long sessions for a total of 9 weeks.Outdoor Adventures for teens strives to connect youth ages
12-18 with nature through exciting, physical programming. 8 camps will be offered including 3-week-
long Outdoor Adventures camps, 2- Bike&Camp 3-day excursions,and 3-week-long Mountain Bike
Camps for teens utilizing local trails.Outdoor Adventure camps will introduce teens to new outdoor
opportunities like white water rafting, hiking,outdoor rock climbing,stand-up paddle boarding,
kayaking,spelunking and more. Hands on skills and safety will be taught to all youth so they learn about
the activities as well as enjoy the process of participating. The activities available to youth in the
Outdoor Adventure camps are typically completely new to our participants. Getting teens outside in
exciting,adventure based nature programming empowers them to push themselves to try new things,
connect with nature and their peers, build confidence in their abilities and encourages them to
challenge themselves. Participating in these activities with their peers fosters a strong connection as
they bond and overcome challenges together. These skills are important ones that our youth
participants take with them-translating what theya€TMve learned in nature,to their schools and
families.Bike &Camp excursions consist of three days of camping and mountain biking culminating with
a rafting trip on the way home. Youth will learn how to set up a camp, prepare food outdoors,
experience mountain trails, practice bike skills and connect with their peers. Getting youth into nature
for a prolonged experience fosters strong relationship building and reliance on their peers. We find that
the three day trips boost self-esteem and leadership skills significantly for the participants.Week-long
Bike camps take youth to the trails to practice mountain bike skills and ride together. Each day takes
them to a different trail system giving youth the opportunity to experience all that our public lands have
to offer. Mountain Biking for teens presents a challenging sport that comes with great rewards-we find
that ita€TMs a sport that most teens have little to no experience with but fall in love with quickly as they
experience the thrill of conquering a challenging climb and feel the rush of the wind as they get into a
flow. Mountain Biking allows youth to bond with each other over their challenges and successes and
while it is an individual sport we find teens build a strong sense of team camaraderie as they encourage
and push one another to take on more challenge.All Teen Outdoor programs include Social Emotional
Learning curriculum that is both formally discussed and also practiced through hands-on skill building.
Staff and volunteers promote the importance of practicing skills like goal setting,tenacity,supporting
their peers, conflict resolution, positive communication and problem solving.Auburn Outdoors is an
active program that offers local youth the opportunity to engage in new outdoor activities that promote
physical activity, social emotional learning, healthy lifestyle and positive social engagement. Outdoor
Adventures uses outdoor adventure activities like hiking, rock climbing, rafting, mountain biking,
kayaking, etc., as a catalyst to empower youth to make positive choices, build confidence and self-
esteem,develop camaraderie with their peers, and engage with nature in a physically active way. All
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programs consist of three primary goals: 1. Get Moving Outside: Increase physical activity through
adventure programming in natural surroundings. 2. Learn,Think, Do: Improve Social Emotional skills
through simulated practice(discussion,activities) and through real life experiences (problem solving,
conflict resolution,confidence building). 3. Be safe and have a blastlCombining physical activity with
nature allows for important benefits for youth. Youth participating in Auburn Outdoors programming
will have the opportunity to constantly be interacting with their peers,thus practicing important social
skills that they may be missing out on in the summertime. By developing a team that all participants are
a part of youth will practice overcoming challenges together and cheer each other on as they meet their
goals. Perhaps most importantly youth in Auburn Outdoors programs will gain a positive and
memorable experience that is long-lasting and fun! Shared experience with other youth in the program,
combined with getting outside into nature,and moving their bodies each day will have great impacts on
the mental health of all youth participants. Shared experience provides youth with an important sense
of belonging. Physical activities promote healthy bodies and healthy minds and offering programming
exclusively outdoors allows participants a chance to engage with nature that may be lacking in their
typical day-to-day life. Summer camp programming has long been out of reach for most of our low-
income families. Despite offering a fee waiver program,the cost to attend camp has still been too high
for many youth. By offering a robust,full fee scholarship program and by reserving a percentage of all
camps for scholarship recipients wea€TMII be able to ensure that underserved youth have a chance to
take advantage of the exciting experiences that summer camps offer. Additionally,Auburn Outdoors
summer programs will be in centralized locations to help alleviate the barrier of transportation and
accessibility to program sites.Significant barriers to underserved youth engaging in outdoor
programming are cost,transportation and knowledge of the outdoors. These barriers will be eliminated
in the Auburn Outside program. First and foremost-full scholarships will be available for underserved
youth in order to completely eliminate the financial barrier that is most commonly cited as prohibiting
underserved youth participation. Programs will meet at central locations to reduce the barrier of
transportation. Parks vans will then be used to transport participants to activity locations. Lastly,
knowledge and understanding of outdoor activities will not be a barrier as all programs will be facilitated
by trained staff that will be teaching all participants the skills needed to safely participate in all
activities.Outdoor adventure activities are cost prohibitive to our targeted population. In the past these
programs have been entirely fee based and gear has been provided by the participants or rented from
outdoor program vendors. The funds that would be provided through this grant will enable the Auburn
Outside program to build an inventory of gear and equipment that would be available for underserved
youth to use as needed. Having equipment available that doesna€TMt need to be rented will allow
programming to continue at no cost to underserved youth,thus creating a sustainable program long
into the future that focuses on getting youth physically active outdoors.The Auburn Outdoors program
will partner with other local organizations but at no time will these organizations be directly supervising
youth in the program. Some of these partnerships include:Auburn School District Summer Lunch
Program offers free meals to youth in our programs. The Auburn Police Department Bike Patrol offers
assistance with bike skills and bike safety talks. They also provide skills mentorship and volunteer ride
leaders. On some occasions contracted vendors and guides will be used but at no time will they be
responsible for the supervision of youth participants.Auburn Outside programs are available at no cost
to participants through a full scholarship program that will be made possible by SEEK funding. 25%of
all Teen Outdoor programs will be reserved for participants receiving scholarships. 50%of all spots
available in Auburn MTB programs will be reserved for participants receiving scholarships.Youth Bike
camps(Auburn MTB)will run for week-long sessions for three hours per day/15 hours for the week.
Camps and clinics will differ week to week and can be continued through the duration of the summer for
a potential total of 240 hours/participant of bike camps.Teen Bike Camps will be all day programs,5
days per week for a total of 40 hours. Bike camps can be repeated with three sessions available for a
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total of 120 hours/participant.Teen Bike&Camp excursions are overnight camping trips with daytime
activities over the course of three days for a total of 40 hours. Two sessions are available for a total of
80 hours/participant.Outdoor Adventure Camps will be all day programs, 5 days per week for a total of
40 hours. Outdoor Adventure Camps can be repeated with 3 sessions available for a total of 120
hours/participant.
Youth Summer Day Camp Scholarship Program
City of Auburn Parks,Art&Recreation offers a variety of summer camp programs including Sports,
Tweens, and specialty mix and match camps for youth ages 6-12.Summer camp will be offered June a€"
August, Monday a€"Friday 8am-5pm for 9 weeks.These are the descriptions of camps we offer:Sports-
Each week of summer a different sport camp is offered including, basketball,soccer,flag football,
lacrosse,volleyball, cheerleading, baseball, and an occasional multisport week.Sport camps promote
active, healthy, and social skills.Since most sports arena€TMt offered in the summer,camps are the best
way for kids to stay active.Summer sport programs also allow youth to be consistent. Consistently
working on the mechanics of sports will increase your skill level and confidence. Each day kids are
challenged to learn something new from their peers and coaches. Participants are challenged through
skills and drills scheduled throughout the day. Depending on the sport,youth can spend anywhere
between 50-90%of their day outside. For example, if theya€TMre attending basketball camp,they spend
up to 5 hours a day/20 hours a week/180 hours of summer outdoors. If they attend,soccer, lacrosse,or
flag football they spend up to 7 hours a day/35 hours a week/315 hours a summer outdoors.Tweens:
Tweens camp is offered to youth entering fifth and sixth grade. Each week will offer a new theme with
activities to match in the morning and the afternoon is followed up with a special event or field trip.
While this camps focus isna€TMt outdoor,we stress the importance of connecting kids socially.
Transitioning from elementary to middle school can be intimidating, but summer camp helps to make
the transition easier. During camp, a€cetweensa€• learn how to socially interact with one another
through, problem solving, developing friendships, and team building.Social interactions develop soft
skills that they will carry with them for the rest of their lives such as, listening skills, problem solving, and
teamwork.Youth Mix& Match: Mix and match camps are designed to give kids a variety of specialty
camps throughout the summer. Some examples of camps offered are,farming, LEGO, rock climbing,
STEAM, painting, and many more. During the farming camp, kids are outside 100%of the day. Kids
explore the daily activities of farm life in the early 20th century.Activities include caring for farm
animals,working in the garden,crafts,archery, baking in a wood stove, playing historic games and more.
While in LEGO camp, kids can build engineer designed projects with Legos. In rock climbing camp,we
will give kids the opportunity to harness up and learn the fundamentals of rock climbing, learn basic
climbing techniques,and set goals to reach new heights. STEAM camp will be a week of hands-on
experiments and projects that gives the opportunity to build,create, explore and problem solve in the
world of science and inventions. During art camp a professional artist guides children during each
session to create a finished piece of artwork to take home at the end of the day.Youth mix and match
camps promote social connections, encourage physical activity and support to families who struggle
with childcare needs. Each camp promotes social connections by bringing kids together that share
similar interest. Kids from all backgrounds come together and they can learn from one another. During
camp we will nurture friendships; kids get to meet other kids with similar interest. Counselors facilitate
introductions between the kids and mediate conversations and arguments whenever therea€TMs a
problem.Summer camp promotes independence.While at camp, kids get to experience time away from
their parents. Helping kids develop a sense of self identity. Mom and dad arena€TMt there so they learn
to listen to their inner voice to make decisions. Kids become more self-reliant as they discover their
strengths and weakness.We schedule a variety of activities and trips throughout the summer for kids to
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participate in to develop lifelong skills.Activities such as, dodgeball. Dodgeball teaches teamwork,
decision making,and resilience. Often in camp,we schedule teambuilding activities.These activities
allow kids to work together to achieve a common goal.While engaged in the activities they will gain
exposure to other peoples€TMs perspective.They will also learn to accomplish a goal with others and
realize you must learn to work with differences.Our summer camp program will remove institutional
and systematic barriers by providing scholarships to the underserved and low-income families in the
community.The goal of our program is to promote an inclusive space for all youth no matter their
background or economic status.These funds will allow The City of Auburn to bridge the gap between
the underserved youth and everyone else.Since our programs are fee based,we will use these funds to
provide scholarships for underserved populations to ensure cost is not a barrier.We will reserve 25%of
our summer camp spots to families who are not able to afford our programs. In previous years we have
not been able to serve youth who identify as underserved because of the lack of scholarships funds. By
receiving these funds,these funds will change that narrative.We will be able to provide these families
with opportunities that they otherwise will not be able to afford.The summer camp program will partner
with other local organizations but at no time will these organizations be directly supervising youth in the
program.Some of these partnerships include:the Auburn School District Summer Lunch Program offers
free meals to youth in our programs.On some occasions contracted vendors and instructors will be
used, but at no time will they be responsible for the supervision of youth participants.
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DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1 C6B69F0A360
Attachment B
Budget&Project Costs Worksheet
Budget(as presented in the SEEK application Project Costs Worksheet)
Prosect: Rec n' Roll Mobile Recreation Program
Project Costs Summer 2022
Staff $17000
Equipment & supplies (i.e. sports equipment, $13900
art supplies, or water and snacks) (must be
directly related to program being offered)
Scholarships or subsidies $
Transportation $500
Facilities $
Professional Services (please be specific on $8000
type of service)
Fees (such as entrance fees for field trips) $
**Meals $
Other(please specify) $2000
TOTAL $41400
Prosect: Auburn Outside
Project Costs Summer 2022
Staff $47187
Equipment & supplies (i.e. sports equipment, $28012
art supplies, or water and snacks) (must be
directly related to program being offered)
Scholarships or subsidies $35225
Transportation $1920
Facilities $
Professional Services (please be specific on $
type of service)
Fees (such as entrance fees for field trips) $14900
**Meals $
Other (please specify) $
TOTAL $127244
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DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
Protect:Youth Summer Day Camp Scholarship Program
Project Costs Summer 2022
Staff $12000
Equipment & supplies (i.e. sports equipment, $
art supplies, or water and snacks) (must be
directly related to program being offered)
Scholarships or subsidies $50000
Transportation $
Facilities $
Professional Services (please be specific on $
type of service) _
Fees (such as entrance fees for field trips) $
**Meals $
Other (please specify) $
TOTAL $
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DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
Attachment C
Subcontractor Reporting Requirements
Reports must contain the following information:
• Describe the K-12-aged (4 to 21) youth who participated through this program including
disaggregated data about student age range, gender, race/ethnicity, FRPL status, and other
student information.
• Describe the type of program funded and the geographic area served.
• Explain how the program targeted youth populations were recruited to participate.
• Explain how these funds were used to create more access to underserved and/or economically
disadvantaged youth.
• What disproportionately impacted communities did the summer recreation program serve?
• Discuss program successes and challenges.
•
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DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
Attachment D
Subcontractor Agent(s) -
List any Subcontractor Agent(s)that will provide director supervision of youth in a program funded
through SEEK.
Name of Agent Address
Agent #1 Agent Address #1
Agent #2 Agent Address #2
Agent #3 Agent Address #3 -
Agent #4 Agent Address #4
Agent #5 Agent Address #5
Agent #6 Agent Address #6
Agent #7 Agent Address #7
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DocuSign Envelope ID:EAB88AFB-4494-4BDF-8FB8-1C6B69F0A360
Attachment E
Proclamation 21-14 COVID-19 Vaccination Certification
To reduce the spread of COVID-19,Washington state Governor Jay Inslee, pursuant to emergency
powers authorized in RCW 43.06.220, issued Proclamation 21-14—COVID-19 Vaccination Requirement
(dated August 9,2021), as amended by Proclamation 21-14.1—COVID-19 Vaccination Requirement
(dated August 20,2021)and as amended by Proclamation 21-14.2—COVID-19 Vaccination Requirement
(dated September 27, 2021), and as may be amended thereafter.The Proclamation requires contractors
who have goods, services,or public works contracts with a Washington state agency to ensure that their
personnel (including subcontractors and agents)who perform contract activities on-site comply with the
COVID-19 vaccination requirements, unless exempted as prescribed by the Proclamation.AWC is under
contract with OSPI and as such is required to meet these requirements and ensure that any
subcontractors also comply.
By entering into this agreement,the Subcontractor agrees to comply as follows:
1. Has reviewed and understands Subcontractor's obligations as set forth in Proclamation 21-14—
COVID-19 Vaccination Requirement(dated August 9, 2021),as amended by Proclamation 21-
14.1—COVID-19 Vaccination Requirement(dated August 20, 2021),and as amended by
Proclamation 21-14.2—COVID-19 Vaccination Requirement(dated September 27, 2021);
2. Has developed a COVID-19 Vaccination Verification Plan for Subcontractor's personnel
(including agents)that complies with the above-referenced Proclamation;
3. Has obtained a copy or visually observed proof of full vaccination against COVID-19 for
Subcontractor personnel (including agents)who are subject to the vaccination requirement in
the above-referenced Proclamation;
4. Complies with the requirements for granting disability and religious accommodations for
Subcontractor personnel (including agents)who are subject to the vaccination requirement in
the above-referenced Proclamation;
5. Has operational procedures in place to ensure that any contract activities that occur in person
and on-site at OSPI premises (other than only for a short period of time during a given day and
where any moments of close proximity to others on-site will be fleeting—e.g.,a few minutes for
deliveries)that are performed by Subcontractor personnel (including agents)will be performed
by personnel who are fully vaccinated or properly exempted as required by the above-
referenced Proclamation;
6. Has operational procedures in place to enable Subcontractor personnel (including agents)who
perform contract activities on-site and at OSPI premises to provide compliance documentation
that such personnel are in compliance with the above referenced Proclamation;
7. Will provide to OSPI or AWC, upon request,Subcontractor's COVID-19 Vaccination Verification
Plan and related records, except as prohibited by law, and will cooperate with any investigation
or inquiry pertaining to the same.
DS
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