HomeMy WebLinkAbout2012 LicenseT SOUNDTRANSIT
May 29, 2012
Rob Roscoe
City of Auburn
25 West Main Street
Auburn, WA 98001
RE: LICENSE —AUBURN FARMERS MARKET
Dear Rob:
Enclosed is one fully signed original of the License for the Auburn Farmers
Market at Auburn Station,
Sound Transit's Risk Management Department requests that Letters of Self
Insurance be updated on an annual basis. Please forward a current Letter of
Self Insurance to my attention prior to the start date of the Market.
We appreciate your assistance. Please call me at 206.398.5430 if you have
any questions.
5i er y
*AnelaMarmion
Leasing Document Coordinator
Sound Transit
401 S. Jackson St., MS01S-2
Seattle, WA 98104
Direct: 206.398,5430
Fax: ' 206.689,4975
angela. marmionCa7soundtransit.org
Enclosures
CHAIR
Pat McCarthy
Pierce County Executive
VICE CHAIRS
Julia Patterson
King County Councilmember
Aaron Reardon
Snohomish County Executive
BOARD MEMBERS
Claudia Balducci
Bellevue Coudcilnrember
Fred Buller
/ssogaair Deputy Council President
Richard Conlln
Benue Councilnember
Dow Constantine
King County Executive
Dave Enslow
Sunnier Mayor
Paula J. Hammond, P.E.
14ashingion State Secretary of
Transportation
John Marchione
Redmond Mayor
Joe Marine
Mukdreo Mayor
Joe McDermott
King County Councilineinber
Mike McGinn
Seattle Mayer
Mary Moss
Lakewood Councilmember
Larry Phillips
King County Councilmember
Paul Roberts
Everett Councilmember
Marilyn Strickland
Tacoma Mayor
Peter von Reichbauer
King County Councilmember
CHIEF EXECUTIVE OFFICER
Joni Earl
Central Puget Sound Regional Transit Authority •Union Station
401 S. Jackson St., Seattle, WA 98104-2826 •Reception: (206) 398-5000 •FAX: (206) 398-5499
arww. s o u n d t ra n s i t. o rg
ST12 — 343
LICENSE
THIS LICENSE is made this 25th day of April 2012 between the CENTRAL PUGET
SOUND REGIONAL TRANSIT AUTHORITY, a regional transit authority formed under the
laws of the State of Washington, ("Sound Transit"), and the City of Auburn, a Washington
municipal corporation with its principal office at 25 West Main Street, Auburn, WA 98001-
4998 (the "City").
A. Sound Transit owns the property known as the Auburn Multimodal Transit
Facility located at 25 "A" Street SW in Auburn, Washington, and more commonly known as
Auburn Station (the "Property").
B. Sound Transit and the City entered into that certain Lease dated June 26, 2002
for a portion of the Property identified as the Leased Premises as defined in Section 1.5 of the
Lease..
C. Section 2.5 (d) of the Lease (the full text of which is set forth on Exhibit B)
allows the City to request the right to use all or a portion of the Plaza as defined in the Lease, for
itself or third persons for special events, including street fairs.
D. The City desires to hold a public market in the two Plaza areas, the Kiss and Ride
Spaces, and the driveway between the two Plaza areas that is used by King County Metro and
Sound Transit to provide scheduled bus service to transit riders (the "Bus Loop") of the Property
and has requested use of these areas for this ongoing weekly special event.
E. The City's use of the Bus Loop and Kiss and Ride Spaces requires the vacation of
the Bus Loop and the bus stop used by special needs transportation services vehicles
(paratransit services) (the "Bus Stop") on the Sundays scheduled for the 2012 farmers market
and rerouting of the buses and paratransit vehicles.
F. The City will provide an alternate bus route on "A" Street during the fanners
market (the "Temporary Bus Stop").
G. Sound Transit has received approval from King County Metro and the Sound
Transit Board to vacate the Bus Loop and the Bus Stop (collectively the "Bus Facilities"), and
agrees to allow the use of the Plaza areas, the Bus Facilities, and Kiss and Ride Spaces by City in
accordance with the terns and conditions contained in the License.
H. Sound Transit will be performing required maintenance on the Bus Facilities and
the parking garage during the period between May 1, 2012 and October 31, 2012, Sound
Transit's planned work will require. temporary closure of the Bus Facilities and portions of the
parking garage for up to three weeks. Sound Transit will work with the City and King County
Metro to identify areas on the street adjacent to the Property to use as temporary bus bay . he
City recognizes and acknowledges that Sound Transit's planned work may impact their a ility o
conduct the farmers market activities in whole or in part. Sound Transit will attemp41ni
se
the work to minimize interference with the 2012 farmers market.
Farmer's Market License 2012,doc I Ple
Now, therefore, in consideration of the covenants and promises contained in the
License, and other valuable consideration, the parties agree as follows:
1. License. In consideration of good and valuable consideration, the sufficiency of which
is hereby aclrnowledged, Sound Transit hereby permits City, at City's sole risk, cost
and expense, to conduct a farmers market in the Plaza areas, the Bus Facilities, and
Kiss and Ride Spaces hereinafter referred to as the "Fanners Market" and that any
permit fees charged for vendor space shall not be considered "revenue" as set forth in
Exhibit B during the 2012 Season. Any revenue consideration for subsequent Seasons
will be evaluated upon the City's request to extend the License. The Plaza areas, the
Bus Facilities, and Kiss and Ride Spaces together comprise the license area which is
depicted on Exhibit A (the "License Area").
2. Use of License Area. The City may use the License Area to install, access, operate,
maintain, repair, replace and remove the Fanners Market for so long as this License
remains in effect. The City agrees that its use of the License Area shall not interfere
with the normal operations of the Property as a transit center except as specifically
provided herein and Bain station, or with any electrically conholled railroad signals,
telephone, or other circuits of railroad, and of any telephone or other company or
person operating circuits on the Property or along the tracks.
3. Term and Hours of Operation. The City may operate the Farmers Market in the
License Area weekly on sixteen consecutive Sundays beginning on the second Sunday
of June and ending on the fourth Sunday of September (the "Season") during the term
of this License. The hours of operation for each Sunday shall be from 7:30 AM to 3:30
PM ("Hours of Operation"). This eight -hour time fi•arne includes time for set-up and
take -down. The term of this License shall commence on June 10, 2012. The City shall
have the option of extending the term each year for successive Seasons upon providing
written notice to Sound Transit at least ninety (90) days in advance of the beginning of
each successive Season. The City acknowledges that King County Metro and Sound
Transit will vacate the Bus Facilities on a trial basis and will evaluate the impacts to its
scheduled service.
4. Conditions of Use.
a. The City, at its expense, shall:
(1) Provide and install any necessary NO PARKING signage on "A" Street
(eastside of the Parking Garage) to prevent vehicle parking and keep the
street clear to accommodate the rerouted bus and paratransit traffic.
(2) Provide and install temporary signage at the Bus Facilities to direct
commuters and passengers to the Temporary Bus Stop and alternate bus
stops if required.
Farmer's Market License 2012.doc 2
(3) Provide a designated person to stand at the vacated Bus Facilities during all
of the normally .scheduled bus and paratransit route hours and direct
commuters and passengers to the Temporary Bus Stop or alternate bus stop.
b. The City shall have any vehicles parked on A Street or the Temporary Bus Stop
towed to keep the street cleared for the Temporary Bus Stop.
c. The City shall direct Farmers Market customers to park only in the City's 42
designated parking stalls in the Parking Garage and shall direct all overflow
parking to other City owned parking facilities during Sound Transit's special
events to ensure that Sound Transit's commuters and passengers have adequate
parking available. Sound Transit's schedule of special events is listed below:
June 10, 2012 Mariners vs Los Angeles
June 17, 2012 Mariners vs San Francisco
July 1, 2012 Mariners vs Boston
July 15, 2012 Mariners vs Texas
July 29, 2012 Mariners vs Kansas City
August 19, 2012 Mariners vs Minnesota
September 02, 2012 Mariners vs Anaheim
September 09, 2012 Mariners vs Oakland
September 16, 2012 Seahawks vs Dallas
September 23, 2012 Mariners vs Texas
Sound Transit will provide notice to City if any additional events are scheduled.
d. The City shall install an approved barrier at the west end of the License Area
barring access to the railroad tracks.
e. The City shall have the use of the restrooms located in the elevator lobby of the
parking garage, The City, at its sole cost and expense, shall be responsible for
stoclting the restrooms with supplies and for providing janitorial service for the
restrooms during the Hours of Operation of the Farmers Market. Additionally,
the City shall provide an attendant at the restrooms to oversee their use and
operation. The City will coordinate with Sound Transit Facilities and Security
to gain access to the restrooms to obtain dispenser keys.
£ The City shall have complimentary access to Sound Transit's designated water
supply and available electrical outlets during the Hours of Operation of the
Farmers Market. The City shall be responsible for reasonable use of these
utilities and shall ensure they are properly shut off at the end of the Hours of
Operation.
E-�
The City and Sound Transit agree to meet prior to the opening of the Farmers
Market to review safety plans.
Farmer's Market License 2012.doc
h. The City agrees to make available to Sound Transit or King Country Metro a
location within the License Area where they can install a complimentary
booth/stall for promotional purposes.
i. The City shall be responsible for enforcing its noise and nuisance codes in the
License Area.
j. Open fires and lighted candles are not permitted in the License Area or at the
Property.
k. The City shall be responsible for clean-up and removal of any debris and trash from
the License Area resulting from the City's use of the License Area for the Farmers
Market.
1. The City must comply with all federal, state and local laws and all Sound Transit
rules and regulations.
in, Sound Transit's authorized representatives shall have free access to the License
Area at all times.
5. Construction and Installation of the Farmers Market, The Farmers Market shall be
constructed and installed in accordance with drawings approved by Sound Transit and
with all laws, rules, regulations, ordinances and requirements of governmental
agencies, offices and boards having jurisdiction.
At the conclusion of each Season and this License, the City shall promptly restore the
License Area to as good or better condition as existed prior to the commencement of
construction and installation.
6. Permits and Licenses. The City, at its expense, shall be solely responsible for securing
any and all required franchises and licenses for the Farmers Market.
7. Entry by City. The City may access the License Area provided that such access does
not interfere with or delay the operation of the transit center and train station, or the
Property in any manner. Any access required outside of the scheduled Term and Hours
of Operation set forth in Section 3 shall be coordinated with Sound Transit's Property
Management Assistant Manager by telephoning 206.398.5355 or 206.999.3122 forty-
eight (hours) prior to accessing the License Area.
8. Revocation. Either party may revoke this License at any time by giving the other party
thirty (30) days advance written notice.
9. Safety. The City shall install maintain, operate, and repair the Farmers Market in a
manner that the City's and the Farmers Market's presence in the License Area shall not
at any time be a source of peril or danger to users of the Property.
10. Maintenance and Removal. The City shall, after any installation, construction,
maintenance, repair, relocation, or removal of the Farmers Market, promptly restore e
Farmer's Market License 2012.doc 4 Please (nitial
License Area to as good or better condition as existed prior to the commencement of
such work.
11. Indemnification. The City agrees to defend, indemnify and hold harmless Sound
Transit, its officers, directors and employees (together "Sound Transit") from and
against any and all claims, demands or causes of action and the resulting losses, costs,
expenses, reasonable attorney fees, liabilities, damages, orders, judgments or decrees
arising out of the acts, errors, or omissions of the City or its agents, independent
contractors, or employees related to or in any way arising out of the installation,
operation, maintenance, repair or removal of the City's Facilities and/or from the City's
failure to obtain necessary property rights and or permission to install, operate, or
maintain the Facilities. To the extent that RCW 4.24.115 applies, and such claims,
suits, or actions result from concurrent negligence of the parties, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of the negligence of
Licensee, its agents, subcontractors or employees; and provided further, that nothing
herein shall require the Licensee to hold harmless or defend Sound Transit from any
claims, demands, "suits at law or equity, actions, penalties, losses, damages or costs
arising from the sole negligence of Sound Transit. Licensee specifically assumes
potential liability for any claim, demand, and/or cause of action brought by, or on behalf
of, any of its employees or agents against Sound Transit. For this purpose, Licensee, by
mutual negotiation, hereby waives, with respect to Sound Transit only, any immunity that
would otherwise be available to Licensee against such claims under the industrial
insurance provisions of Title 51 RCW or any applicable industrial insurance, disability
act or employee benefit act of any other jurisdiction that would be applicable in case of
such a claim.
In addition to all other indemnities provided in this License, the City agrees to protect,
defend, and indemnify and hold Sound Transit harmless for any suits, claims, damages,
strict liabilities, and costs or liabilities associated with the presence, removal or
remediation of any Hazardous Substance (including petroleum and gasoline products)
that are released onto or from the License Area, or otherwise come to be located on the
License Area as a result of the City's use of the License Area, including the construction,
reconstruction, alteration, maintenance, operation, repair, removal or relocation of the
City's Facilities, whether such claims are made, commenced or incurred during the term
of this License, or after the expiration or termination of this License as a result of events
occurring during the term of this License. "Hazardous Substances" for purposes of this
section include, but are not limited to, those substances included within the definition of
"hazardous substances," "hazardous materials," "toxic substances," "hazardous wastes"
or solid wastes in any federal, state or local law, statute, ordinance, regulation, order, or
rule pertaining to health, industrial hygiene, environmental conditions or hazardous
substances. "Costs" shall include, but not be limited to, all response or remediation costs,
disposal fees, investigation costs, monitoring costs, civil or criminal penalties, attorneys'
fees, and other litigation costs incurred in connection with such response or remediation.
12. Insurance.
The City warrants that it is self insured for public liability, including bodily injury and
property damage, through aself-insurance program sufficient to meet the City's
Famrer's Market License 2012.doc 5 Please Initial J
indemnity obligations under Section 11 herein and at a minimum for Two Million and
no/100 Dollars ($2,000,000.00) per occurrence and agrees to provide acceptable evidence
of its self -insured status to Sound Transit.
In the event the City, after commencement of this Agreement elects to terminate its self -
insured status and secure commercial liability coverage, the City will promptly notify
Sound Transit and provide a certificate of insurance from an insurer licensed to conduct
business in the State of Washington in the amounts and types specified below:
The City shall at its expense procure and maintain throughout the term of the License, the
following insurance policies:
a, Commercial Liability insurance in amounts of not less than a combined single
limit of $2,000,000 or in such other amounts as Sound Transit may from time to
time reasonably require, insuring the City, Sound Transit, Sound Transit's agents
and their respective affiliates against all liability for injury to or death of a person
or persons or damage to property arising from the use and occupancy of the
License Area;
b. Commercial Liability inswance described in (a) above, shall include coverage for
Bodily Injury and Property Damage Liability, Personal Injury liability and
containing endorsements covering Contractual Liability, Railroad Exclusion
Deleted to include coverage for work in or around railroads, Fire Legal Liability
and Stop -Gap coverage endorsements sufficient to cover the City's indemnity
obligations hereunder;
c. Automobile Liability insurance in amounts of not less than a combined single
limit of $1,000,000 covering the City's owned, non -owned, leased or rented
vehicles;
d. All-risk Property insurance covering the full value of the City's property and
improvements (including all initial improvements), and other property (including
property of others), in the License Area;
e. Workers' Compensation and Employers' Liability in accordance with the
provisions of Title 51 of the Revised Code of Washington and covering the City's
employee's industrial accidents and injuries.
f. Unless approved by Sound Transit in advance and in writing, the insurance
coverages required by this section shall not be subject to any deductible or insured retentions retentions of liability greater than Twenty-five Thousand Dollars
($25,000) per occurrence. The payment of any such deductible or self -insured
retention of liability amounts remains the sole responsibility of City.
g. Prior to taking occupancy, the City shall furnish Sound Transit with a
Certificates) of Insurance, executed by a duly authorized representative of each
insurer, or other acceptable evidence of insurance showing compliance with the
insurance requirements set forth above and naming Sound Transit as an a n 1
Farmer's Market License 2012.doc 6 Please In �a
insured. A copy of the Additional Insured Endorsement(s) must be attached to the
required Certificate(s) of Insurance.
13. Liens. The City shall pay for all materials and labor used on the Property and shall not
allow any liens to attach to the Property.
14, Attorneys' Fees. In the event that either party commences litigation or arbitration
proceedings against the other party relating to the performance or alleged breach of this
License, the prevailing party shall be entitled to all costs, including reasonable
attorneys' fees incurred, relating to such litigation, including those incurred in the event
of any appeal.
15. Jurisdiction and Venue. Any litigation filed by either party arising of or relating to this
License shall be filed in King County Superior Court except as to matters which are
exclusively within the jurisdiction of the Federal Court and as to such matters venue
shall be in the Western District of the United States District Court at Seattle,
Washington.
16. Notices. Unless expressly otherwise agreed between the parties every notice or
response required by this License to be served upon Sound Transit or the City shall be
in writing and shall be deemed to have been duly given to the required party: (a) five
(5) business days after being posted in a properly sealed and correctly addressed
envelope when hand delivered or sent by mail, postage prepaid, or (b) upon receipt
when sent by overnight delivery through a nationally recognized courier service which
provides a receipt of delivery, or (c) upon receipt when hand delivered. The notices or
responses to Sound Transit shall be addressed as follows:
Sound Transit
Union Station
401 S. Jackson Street
Seattle, WA 98104
Attu: Property Management Manager
The notices or responses to the City shall be addressed as follows:
City of Auburn
25 West Main Street
Auburn, WA 98001
Attn: Parks, Arts and Recreation Director
Sound Transit and the City may designate such other addresses from time to time by
giving written notice to the other but notice cannot be required to more than one
address.
17. Miscellaneous. The headings and sections and paragraphs of this License are for
convenience of reference only and are not intended to restrict, affect or be of any
weight in the interpretation of construction or the provisions of such sectio or
paragraphs. This License contains the entire agreement between the parties n
Farmer's Market License 2012.doc 7 Please Ini a
executing it, Sound Transit and the City do not rely upon any statement, promise, or
representation, whether oral or written, not expressed herein.
18. Assignment, This License and the rights, duties and obligations given hereunder may not
be assigned, transferred, or otherwise conveyed by the City, without the prior written
consent of Sound Transit.
IN WITNESS WHEREOF the parties hereto have signed this License as of the day and year first
above written.
SOUND TRANSIT:
CENTRAL PUGET SOUND REGIONAL
APPROVAL
Approved as to Form:
ON FILE
Signahue
Name
Sound Transit Legal Counsel
CITY:
Title MAY " 7 2012
Date
Attest:
gnature
Name/Title
Auburn City Attorney
Farmer's Market License 2012.doc
EXHIBIT A
THE LICENSE AREA
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Farmer's Market License 2012.doc 9
1
EXHIBIT B
2.5 (d) Special Events. City may request the right to use all or a portion of the Plaza, for
itself or third persons for special events. Sound Transit shall grant such right provided that the
requested use is consistent with Sound Transit's reasonable written policies for public use of the
Plaza in effect at the time of the request and that the proposed use will not unreasonably interfere
'with the use of the Station for public transit purposes. "Special events' include but are not
limited to sheet fairs. City shall give Sound Transit not less than thirty (30) days prior written
notice of each special event proposed to be held in the Plaza. If Sound Transit determines the
special event is inconsistent with its policies or would unreasonably interfere with Sound
Transit's use of the Station for public transit purposes, Sound Transit shall so notify City not later
than seven (7) days after receipt of City's request. At its expense, City shall provide, perform or
cause to be performed all security, maintenance, set up, take -down, appropriate cleaning and
refuse pickup and all other services required or desired by City and those reasonably required by
Sound Transit for each special event, both during the special event and promptly after the end of
each special event authorized under this Section 2.5(d). Any damage to the Plaza suffered
during such special event shall be repaired by City at its expense unless (i) caused by Sound.
Transit or its customers, contractors, invitees or licensees in which case Sound Transit shall
repair such damage at its expense or (ii) caused by an occurrence that is unrelated to the special
event. If City derives any revenue from a special event under this Section and such revenue
exceeds City's costs of the special event, then unless otherwise agreed Sound Transit shall be
entitled to fifty percent (50%) of such excess in exchange for City's use of the Plaza for such
special event. For such purposes, City's "revenue" means those charges collected by City from
third parties in exchange for use of the Plaza or part thereof during the special event and does not
include derivative benefits such as tax revenues and City's "costs" includes overhead such as but
not limited to the salaries, wages and benefits paid to City's employees reasonably allocable to
the amount of time spent by them in connection with the special event. On Sound Transit's
request, City shall permit Sound Transit to inspect and copy City's books and records related to a
special event.
Farmer's Market License 2012.doc 10
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