HomeMy WebLinkAbout11-28-2022 CITY COUNCIL STUDY SESSIONCity Council Study Session Muni
Serv ices S FA
Nov ember 28, 2022 - 5:30 P M
City Hall Council Chambers
A GE NDA
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I .C A L L TO O R D E R
I I .P UB L I C PA RT I C I PAT I O N
A .P ublic P articipation
The A uburn City Council Study Session Meeting scheduled for Monday, November 28,
2022 at 5:30 p.m. will be held in person and virtually.
Virtual Participation L ink:
To view the meeting virtually please click the below link, or call into the meeting at the
phone number listed below. The link to the Virtual Meeting is:
https://www.youtube.com/user/watchauburn/live/?nomobile=1
To listen to the meeting by phone or Zoom, please call the below number or click the
link:
Telephone: 253 215 8782
Toll F ree: 888 475 4499
Zoom: https://us06web.zoom.us/j/84057537318
B .Roll Call
I I I .A G E ND A MO D I F I C AT I O NS
I V.A NNO UNC E ME NT S , R E P O RT S , A ND P R E S E NTAT I O NS
A .A uburn S ymphony Orchestra - 2021-2022 Annual Report (P arks) (20 Minutes)
B .City of Auburn 2022 E vent Recap (Mayor, Goodson-Moore, Tate, F aber, Gaub) (30
Minutes)
V.A G E ND A I T E MS F O R C O UNC I L D I S C US S I O N
A .2023 Special Focus A rea Chair and Vice Chair Selections (Council) (10 Minutes)
B .Modification of the 2023-2028 Transportation I mprovement Program (Gaub) (15
Minutes)
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C.Ordinance No. 6893 (Gaub) (10 Minutes)
A n Ordinance amending Ordinance No. 6839 and extending the deadline to complete
conditions associated with vacating Right-of-Way of a portion of West Main Street, east
of L und Road S W
D.Ordinance No. 6896 - B udget A mendment No. 7 (Thomas) (20 Minutes)
A n Ordinance amending Ordinance No. 6794, the 2021-2022 B iennial Operating
B udget Ordinance, and Ordinance No. 6796, the 2021-2022 Biennial Capital Budget
Ordinance, as amended by Ordinance No. 6815, Ordinance No. 6827, Ordinance No.
6836, Ordinance No. 6850, and Ordinance No 6878, authorizing amendment to the
City of Auburn 2021-2022 B udget as set forth in Schedule "A " and S chedule "B"
V I .MUNI C I PA L S E RV I C E S D I S C US S I O N I T E MS
A .Ordinance No. 6889 (Martinson) (10 Minutes)
A n Ordinance amending S ection 2.03.020 of the Auburn City Code (A C C) related to
the salary and employment benefits for the City Mayor position
B .Ordinance No. 6890 (Martinson) (10 Minutes)
A n Ordinance amending and repealing certain S ections within A rticles I I and I I I of
A uburn City Code (A C C) Chapter 2.63 related to vacation, leave and insurance
coverage for City employees, and adding new Sections to A C C Chapter 2.63 related
to employee leave
C.Ordinance No. 6891 (Martinson) (10 Minutes)
A n Ordinance repealing Chapter 2.60 of the Auburn City Code (A C C) related to City
office hours and employee lunch hours
D.Ordinance No. 6892 (Comeau) (10 Minutes)
A n Ordinance adding a new Chapter 16.15 to the A uburn City Code relating to the use
of compost in City projects
V I I .A D J O UR NME NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Symphony Orchestra - 2021-2022 Annual Report
(Parks) (20 Minutes)
Date:
November 14, 2022
Department:
Parks/Art and Recreation
Attachments:
Auburn Symphony Pres entation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
The City of Auburn has a contract with the Auburn Symphony Orchestra to assist in promoting
and marketing Auburn as a destination for arts and events that in turn contribute to the
economy. Performing art programs serve as an economic driver and the activities of the
Auburn Symphony Orchestra assists in attracting visitors to Auburn. Representatives from the
Auburn Symphony Orchestra will present their report on 2022 services and their plans for
2023.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Faber
Meeting Date:November 28, 2022 Item Number:
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2021-22 Annual Report
Marketing
Marketing and advertising examples attached
Press Coverage
Date Publication Notes
6/1/21 Auburn Reporter Auburn Symphony Announces New Concert
Season
7/6/21 Auburn Reporter Auburn Symphony Orchestra presents Family
Concert in the Garden
9/6/21 KNKX Public Radio Auburn Symphony Orchestra: A Triumphant
Return
9/7/21 Auburn Examiner Auburn Symphony Announces Health and
Safety Procedures for New Season
9/10/21 Auburn Examiner Your Art Could Be the Next Auburn Symphony
Orchestra T-shirt Design
9/17/21 Auburn Reporter Live Entertainment Returns to Auburn This Fall
10/6/21 Auburn Examiner Get Your COVID-19 Vaccine to Support the Arts
in South King County
11/8/21 Auburn Examiner What’s on the Agenda? Auburn City Council
Study Session, November 8 2021
11/16/21 South Sound Talk Auburn Symphony Orchestra’s Holiday
Spectacular
12/1/21 Art Beat The Arts Are Open: Holiday Gift Guide
2/18/22 South Sound Magazine Feel Good Friday: History, Education, and
Classical Music
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3/1/22 South Sound Magazine Hollywood Takes Flight in Federal Way
4/7/22 Auburn Examiner Auburn Symphony Orchestra Announces 26th
Season
4/8/22 Auburn Reporter Auburn Symphony Orchestra announces
schedule
4/29/22 Auburn Examiner Symphony Fantastique: A Story of Obsession
Advertising
Date Publication Notes
Monthly Lake Tapps Living Digital content promotion
Per concert/quarterly Auburn Magazine Digital content promotion
Year-round Window of Office on Main Street Digital content promotion with
seasonal display
Per program Press releases to various regional
outlets
Sent via email
Per concert KNKX Radio ads in Puget Sound
region
Per concert KING FM Radio ads in Puget Sound
region
Per concert/quarterly Banner on Auburn Way Concert promo-Visual over
Auburn Way near Hwy. 18
Digital Advertising
Date Publication Notes
September 2021 Facebook - Concert 1 Advertising Reach: 2,247 Clicks: 67
September 2021 Facebook - Concert 1 Advertising Reach: 1,344 Clicks: 24
November 2021 Facebook - Concert 2 Advertising Reach: 1,976 Clicks: 64
December 2021 Facebook - Concert 2 Advertising Reach: 2,442 Clicks: 83
January 2022 Facebook - Concert 3 Advertising Reach: 5,894 Clicks: 134
January 2022 Facebook - Concert 3 Advertising Reach:9,497 Clicks: 187
February 2022 Facebook - Concert 4 Advertising Reach: 9,304 Clicks: 187
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March 2022 Facebook - Concert 5 Advertising Reach: 2,371 Clicks: 93
May 2022 Facebook - Concert 6 Advertising Reach: 3,504 Clicks: 117
Print Collateral
Date Description Notes
June 2021 2021-22 Season Brochures Sent to internal list of 2,300
December 2021 Annual fund letter Sent to 400 patrons
September,
November 2021,
January, March
and April 2022
Newsletters Sent to list of 2,500
Per Concert Programs Distributed to every patron
Electronic Promotions
Date Description Notes
Per Program Live Music Project, Seattle Times,
Explore Auburn, The Stranger,
SoCoCulture
Online calendars
Emails to their constituents
Per Program Facebook 978 followers
Per Program Twitter 218 followers
Per Program Instagram 656 followers
Per Program YouTube 184 subscribers, 3,900 views,
75 hours of watch time
Per Program SoundCloud 437 plays
Per Program MailChimp Emails to list of 2,600
2021-22 Programs
Title Date Musicians Attendance Location
Chamber Series Programs
Family Concert in the
Garden
8/29/21 4 200 Soos Creek Botanical
Garden
Symphony Series Programs
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A Triumphant Return 10/3/21 38 355 Federal Way Performing
Arts and Event Center
Holiday Spectacular 12/13/21 65 550 FWPAEC
Tchaikovsky’s Pathetique 1/30/22 56 373 FWPAEC
Hollywood Takes Flight 3/5/22 69 488 FWPAEC
Copland’s Appalachian
Spring
4/3/22 30 424 FWPAEC
Finale Fantastique 5/15/22 71 375 FWPAEC
Education & Community Engagement Programs
String Quartet
Performance at YMCA
Day Camp
7/19/21 4 50 Auburn YMCA
Wind Quintet Performance
at YMCA Day Camp
8/26/21 5 50 Auburn YMCA
String Quartet
Performance at Auburn
Downtown Cooperative
Fundraiser
9/2/21 4 20 B Street Plaza
Pre-Concert Talk 10/3/21 2 ~100 FWPAEC
Open Rehearsal 1/29/22 56 10 FWPAEC
Pre-Concert Talk 1/30/21 1 ~100 FWPAEC
Ticket Giveaway
partnership with Auburn
LIbrary
January
2022
N/A 20 tickets Auburn Public Library
Maple Valley Youth
Symphony Lobby
Performance at Concert
1/30/22 4 373 FWPAEC
Art Inspires Art 2/16/22 1 100 Ilalko Elementary
Pre-Concert Talk 4/3/22 2 100 FWPAEC
Art Inspires Art 5/12/22 4 15 Kent Youth and Family
Services
Pre-Concert Talk 5/15/22 1 100 FWPAEC
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For Immediate Release:June 1, 2021
Contact:Christy Caravaglio, Communications Manager
christy@auburnsymphony.org
253-887-7777
Auburn Symphony Returns to Concert Hall for
2021-22 Season
Auburn Symphony Orchestra announces programming for 2021-2022, the Symphony’s 25th
season. The symphony will return to in-person concerts beginning in October. The upcoming
season will have more live concerts than ever before.Six symphony performances will
include four classical programs, the annual holiday concert, and a new pops concert. Details
are available at auburnsymphony.org.
ASO’s first pops concert, entitled Hollywood Takes Flight,will feature music from some
family favorite Hollywood film scores including Star Wars, Harry Potter, Back to the Future,
How to Train Your Dragon, E.T. The Extraterrestrial,and more! The season will also bring
several guest performers including Anton Nel, pianist, Bella Hristova, violinist, John
Carrington, harpist, and The Guild Dance Company.
Auburn Symphony will perform concerts at the Federal Way Performing Arts and Event
Center (FWPAEC) in the 2021-22 season. At the time of planning the new season, Auburn
Performing Arts Center at Auburn High School was not available due to existing health and
safety restrictions from the school district. ASO does plan to return to their home in Auburn
the following season when conditions allow.
Subscriptions go on sale starting June 6. A limited number of subscriptions will be available
until capacity limits are raised. Single tickets go on sale August 1. Subscriptions offer the
best seats at the best price - 6 concerts for the price of 5 with a full season package.
Check auburnsymphony.org regularly for updates including performances and links to
learning and listening resources.The 2020-21 Season Finale is available for free streaming
through June 27. More information is always available at auburnsymphony.org or by calling
the Auburn Symphony office at 253-887-7777.
###
Auburn Symphony Orchestra changes lives and our South Puget Sound community through
the shared experience of live orchestral music performances and by nurturing the
relationship between our audience and our artists. Learn more at auburnsymphony.org and
social media pages Facebook,Twitter,Instagram,YouTube.
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Return Service RequestedAuburn Symphony AssociationPO Box 2186, Auburn, WA 98071info@auburnsymphony.orgNon Profit Org.U.S. PostagePAIDSeattle, WAPermit No. 1628Monday, December 13
7:30 PM
Federal Way Performing
Arts and Event Center
Auburn Symphony Orchestra's
Holiday
Spectacular
Reignite theSpark2021-2022Holiday SpectacularMonday, December 13, 7:30 PMTchaikovsky’s PathétiqueSunday, January 30, 2:30 PM Bella Hristova, ViolinHollywood Takes FlightSaturday, March 5, 7:30 PMCopland’s Appalachian SpringSunday, April 3, 2:30 PM The Guild Dance Company Oxana Ejokinoa and Cristina Valdes, pianosFinale FantastiqueSunday, May 15, 2:30 PM John Carrington, HarpWesley Schulz, Music Director
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Tickets and more information at auburnsymphony.org
In alignment with current King County regulations, we will
require proof of vaccination OR a negative COVID-19
test for entry, as well as masks at all times except when
actively eating or drinking. In addition to these safety
protocols, Federal Way Performing Arts and Event Center
follows strict cleaning regimens, provides hand sanitizing
stations throughout the facility, and is equipped with
upgraded MERV 13 air filters. These requirements help to
protect our community while creating a safe and healthy
environment to enjoy live performances. For more details
visit auburnsymphony.org.
Celebrate the holidays with Auburn Symphony Orchestra!
Bring the entire family for an evening of holiday cheer and
musical delight. You'll hear music you've never heard us
play before as well as some old favorites including
How the Grinch Stole Christmas, Mannheim Steamroller,
A Christmas Carol, Sleigh Ride, and so much more!
Do you know someone who has never attended a symphony
concert? This show is the perfect introduction! The music is
familiar and festive. The atmosphere is comfortable for the
whole family. Come a little early to enjoy cider and cocoa in
the lobby and take your photo with Nutcracker characters
from Evergreen City Ballet.
HeartwarmingMusic you knowFamily Friendly
Quick Take
Highlights
Silver Celebration
Saturday, April 2, 2022
Be prepared for easy entry.
Bring your
Ticket
Proof of
vaccination
or negative
COVID test
Picture ID
Face mask
Save the Date
Let the music delight you!
Looking out for your health and safety
A fundraiser benefiting the artistic and educational
programming of Auburn Symphony Orchestra
at Muckleshoot Event Center, Auburn, Washington
Holiday SpectacularHoliday Spectacular
Monday, December 13, 7:30 PM
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AGENDA BILL APPROVAL FORM
Agenda Subject:
City of Auburn 2022 Event Recap (Mayor, Goodson-Moore,
Tate, Faber, Gaub) (30 Minutes)
Date:
November 22, 2022
Department:
Parks/Art and Recreation
Attachments:
Full Event Overview Pres entation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
The City of Auburn produces a variety of major special events. This recap will cover major
City-wide events such as Petpalooza, KidsDay, Juneteenth, Airport Day, Auburn Farmers
Market, National Night Out, Veterans Parade and others.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Mayor, Goodson-Moore,
Tate, Faber, Gaub
Meeting Date:November 28, 2022 Item Number:
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11/22/2022
1
Peter Cotton Trail
April 15‐18, 2022 | Various Parks in Auburn
o 4‐day scavenger hunt (looking for hidden
paper bunnies) showcasing 15 parks & trails
o We estimate 2,500 participants; and 1,149
people (ages 4 months –88 years) submitted
scorecards to win prizes.
o Amazing comments from participants about
the event, our park system, and something
fun to do with all ages and abilities
Thank you for the
option of a limited m obility
park. I would not have been able
to take my fam ily around
if this was not an option.
We really enjoyed searching
for all those bunnies!
1
2
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11/22/2022
2
Clean Sweep
Saturday, April 23, 2022
14 different projects around Auburn
400 volunteers participated
Contract with Kiwanis to provide a kick‐off breakfast for
volunteers at the Community Center
Petpalooza & 3K/5K Dog Trot Fun Run
Saturday, May 21, 2022 | Game Farm Park | 10am‐5pm
o Petpalooza: FREE event includes pet‐related vendors;
animal entertainment, children's activities, a pet contest,
agility demos, adoptions, art zones, food concessions, a
beer garden, and live entertainment.
o Dog Trot:A chip‐timed 3K/5K fun run along the White
River Trail, held at 9:30am, just prior to the festival.
2022 Highlights
•Estimated
Attendance:
approx. 10,000
•546 Dog Trot
participants
•125 vendors
•Festival revenue
= $38,153
3
4
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11/22/2022
3
Auburn Farmers Market
Sunday | June 5‐September 25 | Les Gove Park | 10am‐3pm
Voted #1 in Washington State through
American Farmland Trust – 437 votes
Total Customer in 2022 – 24,356 (average 1,500 per week)
Total 2022 Vendor Sales:
$402,872 –average $25,180 per week
Vendors:
58 unique vendors | 592 vendor opportunities for season
Food bank donations – 2,256 pounds
+ Chili Cook Off ($1,421 raised for the Food Bank –
the highest year of donations since inception)
Volunteers –10 volunteers donated 195 hours
Juneteenth
Saturday, June 18 | Les Gove Park | 12‐5pm
•A family reunion‐style celebration featuring entertainment,
food, vendors, inflatables, music, a storyteller, and crafts
•Approximate attendance: 300
•Food vendors: 8 | General vendors: 19
•Gansago music & dance
5
6
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11/22/2022
4
KidsDay
Friday, June 24, 2022 | Les Gove Park | 11am‐4pm
o FREE, fun‐filled, one‐day event includes inflatable rides, live
entertainment, arts and craft opportunities, mini golf, loads
of vendors, a touch‐a‐truck display, food concessions and so
much more!
o Recognized 24 students from the Auburn School District as
‘Salute Award’ recipients
o Showcased the new Rec N’ Roll van and its summer schedule
2022 Highlights
•Estimated
Attendance:
approx. 14,000
•72 vendors,
13 food vendors,
8 sponsors
•Festival revenue
= $20,435
4th of July Festival
Monday, July 4, 2022 | Les Gove Park | 11am‐4pm
o A fun‐filled daytime event featuring two entertainment stages,
inflatable rides, bungy trampolines, a rock wall, a car show, mini
golf, train rides, artisan vendors, food concessions and much more.
o Wristband sales = 2,052
2022 Highlights
•Estimated Attendance:
approx. 10,000
•69 vendors,
12 food vendors,
1 sponsor
•Festival revenue =
$33,604
7
8
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11/22/2022
5
Auburn Airport Day
Saturday, July 9 | Auburn Airport | 10am‐4pm
•Over 1,000 in attendance
•196 Young Eagles (140 more on the wait list for
flights)
•35 Classic Helicopters flights, serving 80 passengers
•14 Spanaflight rides
•Over 1,000 gallons of AVGAS sold
•Hundreds of smiling faces in the bouncy house
Summer Sounds & Kids SummerStage
Kids Summerstage
Every Wednesday, July 13‐August 17 | 12 noon | Les Gove Park
o 6‐week series featuring entertainment geared for kids
o Different groups each week including an educational reptile
performance; magic and super cool tunes for kids!
Summers Sounds
Every Thursday, July 14‐August 25 | 6:30 pm | Les Gove Park
o 7‐week series featuring entertainment for all ages
o Different groups each week including the Auburn Symphony Orchestra
(pops playlist); Mariachi Music; Flamenco Music; a hypnotist; original
country music; and a few tribute bands
9
10
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11/22/2022
6
Friday Night Flicks
Fridays, July 29-August 12 | dusk
3‐week traveling movie series in various parks
o Lea Hill Park | Friday, July 29 | Sing 2 (PG)
Attendance = 450
o Sunset Park | Friday, August 5 | Encanto (PG)
Attendance = 1,000
o Les Gove Park | Friday, August 12
Live Concert: Diamond Star Halo
Almost 5K Poker Fun Run (nearly 200 participants)
Movie: Remember the Titans
Attendance = 700
LUSIO Lights Festival
August 19 & 20 | Mary Olson Farm | 7‐11pm
o Dozens of light art installations
o Live DJ and sound installations
o Interactive pieces for children and adults
o The most insta‐grammable event in Auburn!
o Free and family friendly
2022 Highlights
•Estimated Attendance:
approx. 2,500
•14 artists
•Sponsored by Explore
Auburn, City of Auburn,
and the White River
Valley Museum
11
12
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11/22/2022
7
Hops & Crops –Music & Beer Festival
Saturday, September 17 | Mary Olson Farm | 12‐6pm
•21+ event with taster and DD admission options
•Four live performances by local indie bands
•Breweries and food trucks
•Lawn games, house tours, and exhibits
2022 Highlights
•Attendance: 830
•10 breweries and cideries
•4 food trucks
•Farm Artist in Residence
exhibit
•Raised $20,000 in revenue
for the White River Valley
Historic Society
Halloween Harvest Festival & Les
Gove Park Trunk‐or‐Treat
Saturday, October 29 | Les Gove Park | 1‐5 pm
•Fun‐filled fall afternoon that included games, crafts, face
painting, scary cookies, cauldrons of punch.
•White River Valley Museum hosted Boo‐Seum and a
Monster Laboratory
•Trunk‐or‐Treat around the trail at Les Gove Park
•Free admission; encouraged canned food drive to support the
Auburn Food Bank
2022 Highlights
•Estimated Attendance:
approx. 4,000‐5,000
•32 trunk vendors
•4 food vendors
•Festival revenue = $5,265
13
14
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11/22/2022
8
Veterans Parade & Observance
Saturday, November 5 | Main Street in downtown Auburn | 11am
• Parade along Main Street from E Street SE to A Street NW
• Special features include fly-over, marching bands, honor guards, military
marching units and vehicles, veterans units, drill teams, community and
scouting groups, floats, antique cars and more.
• Moring breakfast co-hosted by the American Legion
• Remembrance Ceremony at Veterans Memorial Park hosted by the American
Legion
• Veterans Luncheon recognizing Washington State Dept. of Veterans Affairs
award winners, co-sponsored by the Auburn Noon Lions
• State’s largest Marching Band and Field Competition (marching bands
participate in Parade as part of competition).
• Tourism Grant in the amount of $8,000 allows for extra media promotion
extending beyond a 50+ mile radius of Auburn to promote travel to Auburn
and hotel stays.
2022 Highlights
•3,873 parade participants
•20,000 estimated
spectators
•3 food vendors; 1 sponsor
& 4 media partners
•Festival revenue = $20,055
(including sponsorship,
vendor fees, and grant
funds)
15
16
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11/22/2022
9
Shout Out
to the
Supporting
Cast
Thank you,
Police Dept., VRFA
& Em ergency
M anagem ent Division,
fo r th e ir support and
participation in
special event
lo g istics!
Thank you to
Multimedia and
Com m unications fo r
helping to create
marketing materials
and prom otional
support!
17
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AUBURNVALUESSERVICEENVIRONMENTECONOMYCHARACTERSUSTAINABILITYWELLNESSCELEBRATIONCOMMUNITY SERVICES DIVISIONNEIGHBORHOOD PROGRAMS NATIONAL NIGHT OUT 2022 RECAPDepartment of Community DevelopmentPlanning Building Development Engineering Permit Center Economic Development Community Services Code EnforcementPage 23 of 106
Community Services DivisionHuman ServicesHousing RepairNeighborhood ProgramsCOMMUNITY SERVICES DIVISIONPage 24 of 106
•Vision: Auburn is a healthy, inclusive and engaged community where all residents have a love of place, a sense of belonging, and an ability to influence the future of the community.•Mission: NP will build community by providing investments and programming that promote inclusive engagement, increase accessibility of local government, and enhance community wellness.•3-pronged approach focused on connecting:•Community <-> Community •Community <-> City •City <-> CommunityWHAT DOES NEIGHBORHOOD PROGRAMS (NP) DO?Page 25 of 106
NEIGHBORHOOD PROGRAMSNeighborhood Programs is about connecting residents with the City and providing investments in community. •National Night Out•Civics Academy•Community Matching Grants•Community Fund•Community OutreachPage 26 of 106
2022 RECAP40 Events in 2022 with 71 Auburn staff and elected officials presentReported Attendees: ~2700Events by area of Auburn7 in Lakeland Hills11 in Lea Hill8 in North Auburn12 in South Auburn1 in West Hill1 Downtown eventApartment Complexes, Condos, Mobile Home Parks, Single-Family Homes, Retirement Homes, GRC, and 2 ChurchesPage 27 of 106
2022 RECAP + VISITORSAgency PartnersValley Regional Fire Authority (VRFA)Puget Sound Energy (PSE)King County MetroSound Transit Waste Management (WM)Page 28 of 106
Publicity for NNO:Banners in multiple parks, hanging over train tracks, and hanging over Main St.Mayor’s Weekly Update, Parks emails, and GovDelivery Mailing ListsPresentations to community orgs, and residentsLibrary “office” hoursNextDoorAuburn Farmer’s MarketADVERTISINGPage 29 of 106
Clorox wipesEvent T-ShirtHand sanitizerKids Toys and ChalkName tagsPaper TowelsReusable BagsSharpiesWaterEvent coordinators received:EVENT BAGSPage 30 of 106
Tuesday, August 1st2023JOIN US FOR NEXT YEAR!Page 31 of 106
THANK YOU & QUESTIONSChris LovingsNeighborhood Programs Coordinatorauburnwa.gov/neighborhoodsclovings@auburnwa.gov253-876-1988Joy ScottCommunity Services Managerjfscott@auburnwa.gov253-876-1965Community Services Line: 253-288-3168Language interpretation availablePage 32 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Modification of the 2023-2028 Transportation Improvement
Program (Gaub) (15 Minutes)
Date:
November 21, 2022
Department:
Public Works
Attachments:
Pres entation Slides
Revis ed 2023-2028 Draft TIP Project Sheets
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Staff will present and discuss the proposed changes to the adopted 2023-2028
Transportation Improvement Program (TIP). The changes are needed to reflect recent grant
awards for projects, additions, and changes to currently programmed projects.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Gaub
Meeting Date:November 28, 2022 Item Number:
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Six Year Transportation Improvement Plan
ARTERIAL STREET FUND (102)
Project Title: R Street SE/21st Street SE Roundabout STIP# AUB-N/A
Project No:TBD CFP
Project Type:Capacity, Safety
Project Manager:TBD LOS Corridor ID# 16
Activity:2022 YE
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Unrestricted Street Revenue - - - - - - - - - -
Secured Grant - - 185,000 115,000 1,367,000 - - - - 1,667,000
Traffic Impact Fees - - - - - - - - - -
Other - - - - - - - - - -
Total Funding Sources:- - 185,000 115,000 1,367,000 - - - - 1,667,000
Capital Expenditures:
Design - - 185,000 - - - - - - 185,000
Right of Way - - - 115,000 - - - - - 115,000
Construction - - - - 1,367,000 - - - - 1,367,000
Total Expenditures:- - 185,000 115,000 1,367,000 - - - - 1,667,000
TIP# I-10
Budget Forecast Project Cost
Future Impact on Operating Budget:
The annual maintenance cost for this project is estimated to be $1,000.
Description:
The project will construct a single lane roundabout in place of the existing east/west stop-control on 21st Street SE. The project is needed to address an existing LOS
deficiency, and will improve safety at the intersection.
Progress Summary:
This improvement was recommended in the R Street Corridor study which was completed during 2020. The City was awarded a WSDOT City Safety Grant in 2022 for
100% of the project costs.
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Six Year Transportation Improvement Plan
ARTERIAL STREET FUND (102)
Project Title: 1st Street NE/NW and Division Street Pedestrian Improvements STIP# AUB-N/A
Project No:TBD CFP
Project Type:Non-motorized, Safety
Project Manager:TBD
Activity:2022 YE
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Unrestricted Street Revenue - - - - 20,000 105,000 - - - 125,000
Secured Grant - - - - 80,000 420,000 - - - 500,000
Traffic Impact Fees - - - - - - - - - -
REET 2 - - - - - - - - - -
Other - - - - - - - - - -
Total Funding Sources:- - - - 100,000 525,000 - - - 625,000
Capital Expenditures:
Design - - - - 100,000 - - - - 100,000
Right of Way - - - - - - - - - -
Construction - - - - - 525,000 - - - 525,000
Total Expenditures:- - - - 100,000 525,000 - - - 625,000
TIP# N-5
Description:
The project will implement non-motorized improvements at the 1st Street NE/NW/N Division Street intersections in downtown Auburn. The proposed improvements will
create a raised intersection to reduce speeds, and encourage motorists to yield to pedestrians using the crosswalks; add curb bulbs where they are not currently provided to
reduce crossing distances and improve pedestrian visibility; construct new ADA complaint ramps; and both pedestrian level and street lighting improvements.
Progress Summary:
City was awarded a Federal grant in 2022 through PSRC King County Countywide program.
Future Impact on Operating Budget:
This project will have no impact on the operating budget for street maintenance.
Budget Forecast Project Costs
2 Page 48 of 106
Six Year Transportation Improvement Plan
CAPITAL IMPROVEMENT FUND (328)
Project Title: 2023 City Safety Pedestrian Crossing Enhancements STIP# AUB-N/A
Project No:TBD CFP
Project Type:Non-Motorized
Project Manager:TBD
Activity:2022 YE
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Unrestricted Street Revenue - - - - - - - - - -
Secured State Grant - - 80,000 520,000 - - - - - 600,000
REET 2 - - - - - - - - - -
Other - - - - - - - - - -
Total Funding Sources:- - 80,000 520,000 - - - - - 600,000
Capital Expenditures:
Design - - 80,000 - - - - - - 80,000
Right of Way - - - - - - - - - -
Construction - - - 520,000 - - - - - 520,000
Total Expenditures:- - 80,000 520,000 - - - - - 600,000
TIP# N-10
Description:
The project will install RRFBs at four locations around the City, at the SE 304th Street/116th Avenue intersection, on R Street SE to the north of 37th Street SE, at the S
296th Street/57th Place S intrsection, and at M Street SE/33rd Street SE.
Progress Summary:
The City was awarded a WSDOT City Safety Grant in 2022. The grant funds 100% of the project cost.
Future Impact on Operating Budget:
This project will have no impact on the operating budget for street maintenance.
Budget Forecast Project Cost
3 Page 49 of 106
Six Year Transportation Improvement Plan
ARTERIAL PRESERVATION FUND (105)
Project Title: C Street SW Preservation (GSA Signal to Ellingson Road SE)STIP# AUB-N/A
Project No:TBD CFP
Project Type:Preservation
Project Manager:TBD
Activity:2022 YE
Funding Sources: Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Arterial Preservation Fund - - - 198,000 - - - - 198,000
Secured Grant - - - - - 865,000 - - - 865,000
Transportation Benefit Dist.- - - - 28,000 865,000 - - - 893,000
Total Funding Sources:- - - 198,000 28,000 1,730,000 - - - 1,956,000
Capital Expenditures:
Design - - - 198,000 - - - - - 198,000
Right of Way - - - - 28,000 - - - - 28,000
Construction - - - - - 1,730,000 - - - 1,730,000
Total Expenditures:- - - 198,000 28,000 1,730,000 - - - 1,956,000
TIP# P-7
Description:
The project will grind and overlay C Street SW from the GSA signal (approximately 2,000 feet to the south of 15th Street SW) to Ellingson Road SE. The project also
includes ADA upgrades to curb ramps and pedestrian push buttons, and replacement vehicle detection.
Progress Summary:
Grant funding for the construction phase of this project was awarded in 2022. The design phase will begin in 2024.
Future Impact on Operating Budget:
This project is anticipated to reduce the operating budget for street maintenance.
Budget Forecast Project Cost
4 Page 50 of 106
Six Year Transportation Improvement Plan
ARTERIAL STREET FUND (102)
Project Title: R Street SE Preservation (33rd Street SE to 37th Street SE)STIP# AUB-N/A
Project No:CPXXXX CFP
Project Type:Preservation
Project Manager:TBD
Activity:2022 YE
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Unrestricted Street Revenue - - - - - - - - - -
Arterial Street Fund (105)- 25,000 75,000 375,000 - - - - - 475,000
Unsecured Grant - - - - - - - - - -
Traffic Impact Fees - - - - - - - - - -
Other (Icon)- - - 125,000 - - - - - 125,000
Total Funding Sources:- 25,000 75,000 500,000 - - - - - 600,000
Capital Expenditures:
Design - 25,000 75,000 - - - - - - 100,000
Right of Way - - - - - - - - - -
Construction - - - 500,000 - - - - - 500,000
Total Expenditures:- 25,000 75,000 500,000 - - - - - 600,000
TIP# P-9
Description:
The project will preserve the pavement on R Street SE between 33rd Street SE and 37th Street SE. The project will also replace curb and gutter, replace the landscaping
strip with wider sidewalk, and rechannelize the roadway to create a three-lane cross section with a center two-way left-turn lane. The revised channelization will improve
access to/from the side streets serving the residential neighborhoods located alongside the corridor. This project scope was previously included as part of the scope of the
R Street SW widening project.
Progress Summary:
The R Street Corridor study was completed during 2020. This project is based on the study recommendations.
Future Impact on Operating Budget:
The additional annual maintenance cost for this project is estimated to be $500. Replacing the traffic signal will reduce on-going maintenance costs to replace parts and
equipment that have reached the end of their service life.
Budget Forecast Project Cost
5 Page 51 of 106
Six Year Transportation Improvement Plan
ARTERIAL PRESERVATION FUND (105)
Project Title: A Street SE Preservation (37th Street SE to Lakeland Hills Way)STIP# AUB-N/A
Project No:TBD CFP
Project Type:Preservation
Project Manager:TBD
Activity:2022 YE Total Project
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Cost
Arterial Preservation Fund - - 183,000 27,000 - - - - - 210,000
Secured Grant - - - - 905,000 - - - - 905,000
Transportation Benefit Dist.- - - - 854,000 - - - - 854,000
Other (City of Pacific)- - 14,000 - 51,000 - - - - 65,000
Total Funding Sources:- - 197,000 27,000 1,810,000 - - - - 2,034,000
Capital Expenditures:
Design - - 197,000 - - - - - - 197,000
Right of Way - - - 27,000 - - - - - 27,000
Construction - - - - 1,810,000 - - - - 1,810,000
Total Expenditures:- - 197,000 27,000 1,810,000 - - - - 2,034,000
TIP# P-10
Description:
The project will grind and overlay A Street SE from 37th Street SE to the intersection with Lakeland Hills Way (the southern paving limit is to the north of the Lakeland Hills
intersection which is included in the regional application for East Valley Highway widening). The project limits include a portion of A Street SE which is located in the City of
Pacific. Auburn and Pacific are partnering on the project to include this segment as part of the project. The project also includes ADA upgrades to curb ramps, pedestrian
push buttons, and replacement of vehicle detection at signalized intersections.
Progress Summary:
Grant funding for the construction phase of this project was awarded in 2022. The design phase will begin in 2023.
Future Impact on Operating Budget:
This project is anticipated to reduce the operating budget for street maintenance.
Budget Forecast Project Cost
Page 52 of 106
Six Year Transportation Improvement Plan
ARTERIAL STREET FUND (102)
Project Title: R Street SE Widening (22nd Street SE to 33rd Street SE)STIP# AUB-N/A
Project No:CP2116 CFP
Project Type:Capacity
Project Manager:Matt Larson LOS Corridor ID# 16, 27
Activity:2022 YE
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Unrestricted Street Revenue - - - - - - - - - -
Arterial Street Fund (105)- - - - - - - - - -
Unsecured Grant - - - - - - - - - -
Traffic Impact Fees 750,000 100,000 175,000 250,000 250,000 3,500,000 - - - 5,025,000
Other (Icon)- - - - - - - - - -
Total Funding Sources:750,000 100,000 175,000 250,000 250,000 3,500,000 - - - 5,025,000
Capital Expenditures:
Design 750,000 100,000 175,000 - - - - - - 1,025,000
Right of Way - - - 250,000 250,000 - - - - 500,000
Construction - - - - - 3,500,000 - - - 3,500,000
Total Expenditures:750,000 100,000 175,000 250,000 250,000 3,500,000 - - - 5,025,000
TIP# R-13
Future Impact on Operating Budget:
The additional annual maintenance cost for this project is estimated to be $500. Replacing the traffic signal will reduce on-going maintenance costs to replace parts and
equipment that have reached the end of their service life.
Budget Forecast Project Cost
Description:
The project will construct a second southbound through lane between 22nd Street SE and 33rd Street SE and a new signal at the 29th Street SE intersection. The
improvements are needed to address the existing LOS deficiency at this intersection during the weekday PM peak hour.
Progress Summary:
The R Street Corridor study was completed during 2020. This project is based on the study recommendations. With the award of grant funding for the roundabout at the R
Street SE/21st Street SE intersection (I-10), and an enhanced pedestrian crossing at R Street SE/37th Street SE (N-10) the schedule of this project has been revised to
reflect the need to complete those project in advance of the widening project. The preious TIP number of I-8 was updated to R-13 to better reflect the project scope.
7 Page 53 of 106
Six Year Transportation Improvement Plan
ARTERIAL STREET FUND (102)
Project Title: Regional Growth Center Access Improvements STIP# AUB-N/A
Project No:CP2110 CFP
Project Type:Capacity
Project Manager:Seth Wickstrom LOS Corridor ID# 2
Activity:2022 YE
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Total Project Cost
Unrestricted Street Revenue - - - - - - - - - -
Arterial Street Fund (105)- - 286,000 - - - - - 286,000
Secured Grant (Sound Transit)64,682 260,318 - 1,300,000 - - - - - 1,625,000
Traffic Impact Fees 16,170 68,830 100,000 2,117,854 - - - - - 2,302,854
Other (Private Development)- - - 96,146 - - - - - 96,146
Total Funding Sources:80,852 329,148 100,000 3,800,000 - - - - - 4,310,000
Capital Expenditures:
Design 80,852 329,148 - - - - - - - 410,000
Right of Way - - 100,000 - - - - - - 100,000
Construction - - - 3,800,000 - - - - - 3,800,000
Total Expenditures:80,852 329,148 100,000 3,800,000 - - - - - 4,310,000
TIP# R-16
Description:
The project will construct a northbound left-turn lane and a northbound/southbound crosswalk at the 3rd Street NE/Auburn Avenue intersection, and realign the 4th Street
NE/Auburn Way N intersection to eliminate the split phase signal operation improving circulation and access. The project will improve traffic operations, safety, and
circulation for both vehicles and non-motorized users.
Progress Summary:
Grant funding for the design and construction phases was awarded from Sound Transit in 2019. The design phase of the project has been initiated, and is currently
underway.
Future Impact on Operating Budget:
The annual maintenance cost for this project is estimated to be $500.
Budget Forecast Project Costs
8 Page 54 of 106
Six Year Transportation Improvement Plan
ARTERIAL STREET FUND (102)
Project Title: E Valley Highway Widening STIP# AUB-N/A
Project No:TBD CFP
Project Type:Capacity
Project Manager:TBD LOS Corridor ID# 10
Activity:2022 YE Total Project
Funding Sources:Prior to 2022 Estimate 2023 2024 2025 2026 2027 2028 Beyond 2028 Cost
Unrestricted Street Revenue - - - - - - - - - -
Secured Grant - - 525,000 525,000 - - - - - 1,050,000
Unsecured Grant - - - - - - 2,250,000 2,250,000 - 4,500,000
Traffic Impact Fees - - 175,000 175,000 500,000 - 1,450,000 1,450,000 - 3,750,000
Other (Developer)- - - - - - - - - -
Total Funding Sources:- - 700,000 700,000 500,000 - 3,700,000 3,700,000 - 9,300,000
Capital Expenditures:
Design - - 700,000 700,000 - - - - - 1,400,000
Right of Way - - - - 500,000 - - - - 500,000
Construction - - - - - - 3,700,000 3,700,000 - 7,400,000
Total Expenditures:- - 700,000 700,000 500,000 - 3,700,000 3,700,000 - 9,300,000
TIP# R-26
Description:
This project will widen E Valley Highway between Lakeland Hills Way and Terrace View Drive SE, approximately 0.6 miles. The roadway will have a four/five lane cross
section with a trail connection along the east side. Other project elements include storm improvement, illumination and ITS. The project will provide congestion relief along
the corridor and provide access for non-motorized users.
Progress Summary:
Grant funding for the design phase of the project was awarded in 2022. The design phase will begin in 2023.
Future Impact on Operating Budget:
The annual maintenance cost for this project is estimated to be $2,500.
Budget Forecast Project Cost
9 Page 55 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6893 (Gaub) (10 Minutes)
Date:
November 16, 2022
Department:
Public Works
Attachments:
Ordinance No. 6893
Exhibit A
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Ralph Pozzi has requested an extension of time in which to complete conditions associated
with Right-of-Way Vacation No. VAC21-0002 previously approved on by City Council on
December 20, 2022 under Ordinance No. 6839. The current deadline to complete the
conditions is December 20, 2022.
City Staff supports extending the applicant’s deadline to complete the vacation permitting and
construction conditions one-time for nine months. If accepted by Council, the applicant’s new
deadline to complete those conditions would be September 20, 2023. The applicant has
indicated that circumstances beyond their control due to Covid-19 have caused significant
delays in being able to complete the required conditions of the ROW Vacation.
Ordinance No. 6893 amends Ordinance No. 6839 extending the time for the applicant to
complete conditions related to permitting and construction associated with Right-of-Way
Vacation No. VAC21-0002. All other vacation conditions in Ordinance No. 6839 would remain
unchanged by this ordinance.
Rev iewed by Council Committees:
Councilmember:Stearns Staff:Gaub
Meeting Date:November 28, 2022 Item Number:
Page 56 of 106
- - - - - - - - - - - - - - - - -
Ordinance No. 6893
ROW Vacation VAC21-0002
November 7, 2022
Page 1 of 3
ORDINANCE NO. 6893
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON, AMENDING DEADLINE TO
COMPLETE CONDITIONS ASSOCIATED WITH VACATING
RIGHT-OF-WAY OF A PORTION OF WEST MAIN STREET,
EAST OF LUND ROAD SW, WITHIN THE CITY OF AUBURN,
WASHINGTON
WHEREAS, the City of Auburn, Washington (“City”), approved Ordinance No. 6839
on December 20, 2021, a copy of which is attached as Exhibit A, vacating right-of-way
located within a portion of West Main Street, east of Lund Road SW, within the City, subject
to conditions outlined in Ordinance No. 6839; and,
WHEREAS, Section 1, Paragraph I of Ordinance No. 6839 required that all
conditions of the vacation be completed by December 20, 2022 or the vacation and
Ordinance will be null and void; and,
WHEREAS, the applicant has requested additional time to complete the conditions
set forth in Section 1, Paragraphs F and G of Ordinance No. 6839; and,
WHEREAS, the City has determined that the applicant’s request to have one
extension of time until September 20, 2023 to complete the conditions in Section 1,
Paragraphs F and G of Ordinance No. 6839, is reasonable in light of unforeseeable
circumstances, and that it is in the public interest to continue the deadline; and,
WHEREAS, the City has determined that the deadline to complete all other
conditions in Section 1 of Ordinance No. 6839 shall remain December 20, 2022; and,
WHERAS, the City Council has considered the request for extension.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
Page 57 of 106
- - - - - - - - - - - - - - - - -
Ordinance No. 6893
ROW Vacation VAC21-0002
November 7, 2022
Page 2 of 3
WASHINGTON DO ORDAIN as a non-codified ordinance as follows:
Section 1. Extension. The deadline for completing the right of way vacation
conditions in Section 1, Paragraphs F and G of Ordinance No. 6839 is continued in a one-
time extension to September 20, 2023. The applicant’s deadline to complete all other
conditions of the right of way vacation in Ordinance No. 6839 shall remain December 20,
2022.
Section 2. Constitutionality or Invalidity. If any portion of this Ordinance or
its application to any person or circumstances is held invalid, the remainder of the Ordinance
or the application of the provisions to other persons or circumstances shall not be affected.
Section 3. Implementation. The mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this location.
Section 4. Effective Date. This Ordinance shall take effect and be in force
five (5) days from and after passage, approval, and publication as provided by law.
Page 58 of 106
- - - - - - - - - - - - - - - - -
Ordinance No. 6893
ROW Vacation VAC21-0002
November 7, 2022
Page 3 of 3
Section 5. Recordation. The City Clerk is directed to record this Ordinance
together with Ordinance No. 6839 with the office of the King County Auditor only upon
completion of those conditions set forth in Ordinance No. 6839, at which time the vacation
pursuant to Ordinance No. 6839 shall be effective under Auburn City Code 12.48.080.
INTRODUCED: _________________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
__________________________ _____________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
PUBLISHED: _______________
Page 59 of 106
Exhibit "A"
Page 60 of 106
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Page 67 of 106
Page 68 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6896 - Budget Amendment No. 7 (Thomas) (20
Minutes)
Date:
November 17, 2022
Department:
Finance
Attachments:
BA#7 Memorandum
Ordinance No. 6896
BA #7 Schedule A Ordinance 6896
BA #7 Schedule B Ordinance 6896
Budget Impact:
$20,856,212 Budget Impact
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Ordinance No. 6896 (Budget Amendment #7) represents the seventh and final amendment
for the 2021-2022 biennium and the fourth budget amendment for 2022. This adjustment
primarily accounts for a transfer to the City's Cumulative Reserve Fund, recognize new
revenue, and requests for new programs which are entirely offset by new revenue. For
details, see the attached transmittal memorandum and supporting materials.
Rev iewed by Council Committees:
Councilmember:Baggett Staff:Thomas
Meeting Date:November 28, 2022 Item Number:
Page 69 of 106
Interoffice Memorandum
To: City Council
From: Jamie Thomas, Finance Director
CC: Nancy Backus, Mayor
Date: November 28, 2022
Re: Ordinance #6896 – 2021-2022 Budget Amendment #7
The City’s biennial 2021-2022 budget was approved by Council as two one-year appropriations. Budget
Amendments #1, #2, and #3, amended the budget for calendar year 2021. Budget Amendments #4, #5 and
#6 amended the 2022 budget.
This amendment will be the seventh budget amendment for the biennium and the fourth and final budget
amendment for calendar year 2022. The purpose of this amendment is the following:
1. Cumulative Reserve Transfer: transfer funds from the General Fund to the Cumulative Reserve
Fund in line with City financial policy;
2. Solid Waste Contract Adjustments: update the 2022 budget to reflect changes to the City’s
contract with Waste Management, implemented in October 2021;
3. ARPA Revenue Reclassification: Reclassify ARPA revenues as deferred revenues in accordance
with GAAP, with resulting changes to 2022 beginning fund balance, revenue, and ending fund
balance.
4. Revenue Adjustments: these include new/increased revenue related to grant awards, and other
funding;
5. Funding Adjustments: to increase, decrease, or otherwise adjust budget authority for previously
approved programs; and
6. New Requests: new programs, projects, and purchases that haven’t been previously approved by
council.
Cumulative Reserve Transfer: This amendment adds a transfer of $18.5 million of fund balance from the
General Fund to the Cumulative Reserve Fund. This is in accordance with both current financial policy and
updated financial reserve policies approved in the 2023-2024 biennial budget.
Page 70 of 106
Solid Waste Contract Adjustments: This amendment updates the operating revenues and expenditures
of the Solid Waste fund to more accurately reflect the new customer and hauler rates implemented with the
Waste Management contract executed in October 2021. This amendment adds $6.4 million in additional
revenue budget and $7.2 million of additional expenditure authority to the Solid Waste fund.
ARPA Revenue Reclassification: This amendment recognizes the receipt of federal American Recovery
Plan Act (ARPA) grant funds as deferred revenue per generally accepted accounting principles. This
necessitates a reduction of the beginning fund balance budget, the recognition of revenues equal to
expenditures, and the reduction of the budgeted ending fund balance. The net impact is a reduction of
budgeted beginning and ending fund balance to $0, and a reduction of $1.4 million in budgeted revenue.
Revenue Adjustments. This amendment recognizes new grants and updated revenue projections.
The total adjustment in this category is an increase of $4.0 million to budgeted revenue and includes*:
Add award of federal & state grants for Auburn Community Resource Center $1,970,000*
Increase budgeted revenue related to MIT Compact 1,180,000
Increase budgeted revenue for expected FAA & WSDOT grants for Airport projects 660,193*
Add King County COVID-19 recovery grant 100,000*
Increase federal grant revenue for high friction surface treatment 75,000*
Add budget for WASPC Sexual Assault Kit Initiative grant 45,000*
*does not reflect changes in offsetting expense
Funding Adjustments. Funding adjustment requests included in this budget amendment increase or
decrease spending authority for existing programs. The total adjustment in this category is a reduction
of $890,000 in expenditure authority*:
Increase budget for purchase of aviation fuel for resale $266,000*
Increase budget for A Street Loop (increased construction & material costs) 200,000
Increase budget for Cemetery 10th addition 9,000
Reduce budget for 49th St NE (postponed to future years) - 1,365,000*
*does not reflect changes in offsetting revenue
New Requests. These include requests for increased funding for existing programs and funding
requests for new projects or programs. New requests, which total $3.2 million of new expenditure
authority, including:
Real property purchase: 735 12th St SE per Resolution 5595 2,550,000
Remit SHB 1406 revenue to SKHHP per Resolution 5541 305,380
Stormwater Management Action Plan (2021 carryforward) 144,480
Downtown Plaza Park project (offsetting revenues received in prior years) 97,160
Sunset Park Drainage Improvements project 75,000
Development and implementation of emergency operations plans 50,000
Page 71 of 106
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2022 Budget as Amended
2022 Amended Budget $ 444,528,190
Budget Amendment #7 (Ord # 6898) 20,856,212
2022 Budget as Amended 465,384,402
Attachments:
Proposed Ordinance #6898 (Budget Amendment #7)
Schedule “A” – Summary of 2022 Budget Adjustments by Fund
Schedule “B” – 2022 Appropriations by Fund
Page 72 of 106
-------------------------
Ordinance No. 6896
November 22, 2022
Page 1 of 3
ORDINANCE NO. 6896
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6794, THE 2021-2022 BIENNIAL OPERATING BUDGET
ORDINANCE, AND ORDINANCE NO. 6796, THE 2021-2022
BIENNIAL CAPITAL BUDGET ORDINANCE, AS AMENDED BY
ORDINANCE NO. 6815, ORDINANCE NO. 6827, ORDINANCE
NO. 6836, ORDINANCE NO. 6837, ORDINANCE NO. 6850,
AND ORDINANCE NO. 6878, AUTHORIZING AMENDMENT
TO THE CITY OF AUBURN 2021-2022 BUDGET AS SET
FORTH IN SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of November 16,
2020, adopted Ordinances Nos. 6794 and 6796 which adopted the City of Auburn
2021-2022 biennial operating and capital budgets; and
WHEREAS, the Auburn City Council at its regular meeting of April 5, 2021,
adopted Ordinance No. 6815 (BA#1) which amended Ordinances No. 6794 and 6796
which adopted the City of Auburn 2021-2022 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 2, 2021,
adopted Ordinance No. 6827 (BA#2) which amended Ordinance No. 6815 which
amended the City of Auburn 2021-2022 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of November 1,
2021, adopted Ordinances Nos. 6836 (BA#3) and 6837 (BA#4), both of which
amended Ordinance No. 6827 which amended the City of Auburn 2021-2022
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 21, 2022,
adopted Ordinance No. 6850 (BA#5) which amended Ordinance No. 6827 which
amended the City of Auburn 2021-2022 Biennial budget; and
Page 73 of 106
-------------------------
Ordinance No. 6896
November 22, 2022
Page 2 of 3
WHEREAS, the Auburn City Council at its regular meeting of July 18, 2022,
adopted Ordinance No. 6878 (BA#6) which amended Ordinance No. 6850 which
amended the City of Auburn 2021-2022 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2022 budget as outlined in this Ordinance (BA#7);
and
WHEREAS, this Ordinance has been approved by one more than the majority
of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2021-2022 Biennial Budget. The 2021-
2022 Biennial Budget of the City of Auburn is amended pursuant to Chapter
35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule “A”
attached hereto and incorporated herein by reference. The Mayor of the City of
Auburn, Washington is hereby authorized to utilize revenue and expenditure
amounts shown on said Schedule “A” and Schedule “B”. A copy of said Schedule
“A” and Schedule “B” is on file with the City Clerk and available for public
inspection.
Section 2. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application
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Ordinance No. 6896
November 22, 2022
Page 3 of 3
of it to any person or circumstance, will not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 3. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 4. Effective Date. This Ordinance will take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________
Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney
PUBLISHED:__________________
Page 75 of 106
Schedule A
Summary of 2022 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6896)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
General Fund (#001)
2022 Adopted Budget 10,524,785 81,938,250 85,605,016 6,858,019
Previous Budget Amendments 24,832,583 3,670,126 9,214,614 19,288,095
2022 Amended Budget 35,357,368 85,608,376 94,819,630 26,146,114
BA#7 (Ordinance #6896, Proposed):- 1,325,000 19,000,338 (17,675,338)
Human Resources:
Develop/Implement Emergency Ops Plans - - 50,000 (50,000) OT 001-01
Community Development:
SKHHP Affordable Housing Tax Revenue - - 305,338 (305,338) OT 001-02
King County COVID-19 Recovery Grant - 100,000 100,000 - OT 001-03
Police Department:
SAK Initiative Project grant - 45,000 45,000 - OT 001-04
Non Departmental:
GF to CR Transfer - - 18,500,000 (18,500,000) OT 001-05
Muckleshoot Casino Emergency Revenue - 1,180,000 - 1,180,000 OT 001-06
Revised 2022 Budget - Fund 001 35,357,368 86,933,376 113,819,968 8,470,776
Arterial Street Fund (#102)
2022 Adopted Budget 427,309 5,778,300 5,892,400 313,209
Previous Budget Amendments 2,283,179 5,562,337 7,150,168 695,348
2022 Amended Budget 2,710,488 11,340,637 13,042,568 1,008,557
BA#7 (Ordinance #6896, Proposed):- (1,090,000) (1,090,000) -
A Street Loop project -cp2117 - 200,000 200,000 - 102-01
49th Street NE (AWN to D St NE)- (1,365,000) (1,365,000) - 102-02
CP2112 – High Friction Surface Treatment Grant Funds - 75,000 75,000 - 102-03
Revised 2022 Budget - Fund 102 2,710,488 10,250,637 11,952,568 1,008,557
American Rescue Plan Act Fund Fund (#106)
2022 Adopted Budget - - - -
Previous Budget Amendments 5,802,647 7,375,600 6,036,766 7,141,481
2022 Amended Budget 5,802,647 7,375,600 6,036,766 7,141,481
BA#7 (Ordinance #6896, Proposed):(5,802,647) (1,338,834) - (7,141,481)
ARPA Fund Balance (5,802,647) (1,338,834) - (7,141,481) OT 106-01
Revised 2022 Budget - Fund 106 - 6,036,766 6,036,766 -
Page 1 of 4 11/21/2022 6:35 PMPage 76 of 106
Schedule A
Summary of 2022 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6896)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Cumulative Reserve Fund (#122)
2022 Adopted Budget 6,484,315 80,000 1,950,000 4,614,315
Previous Budget Amendments 4,069,452 2,029,800 492,200 5,607,052
2022 Amended Budget 10,553,767 2,109,800 2,442,200 10,221,367
BA#7 (Ordinance #6896, Proposed):- 18,500,000 - 18,500,000
GF to CR Transfer - 18,500,000 - 18,500,000 OT 122-01
Revised 2022 Budget - Fund 122 10,553,767 20,609,800 2,442,200 28,721,367
Mitigation Fees Fund (#124)
2022 Adopted Budget 9,372,642 1,161,900 5,851,450 4,683,092
Previous Budget Amendments 6,669,238 - 1,238,344 5,430,894
2022 Amended Budget 16,041,880 1,161,900 7,089,794 10,113,986
BA#7 (Ordinance #6896, Proposed):- - 200,000 (200,000)
A Street Loop project -cp2117 - - 200,000 (200,000) OT 124-01
Revised 2022 Budget - Fund 124 16,041,880 1,161,900 7,289,794 9,913,986
Parks Construction Fund (#321)
2022 Adopted Budget 1,031,996 3,483,950 3,730,050 785,896
Previous Budget Amendments 43,142 (1,723,749) (1,671,020) (9,587)
2022 Amended Budget 1,075,138 1,760,201 2,059,030 776,309
BA#7 (Ordinance #6896, Proposed):- - 75,000 (75,000)
Sunset Park Playground Drainage Improvements - - 75,000 (75,000) OT 321-01
Revised 2022 Budget - Fund 321 1,075,138 1,760,201 2,134,030 701,309
Page 2 of 4 11/21/2022 6:35 PMPage 77 of 106
Schedule A
Summary of 2022 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6896)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Capital Improvements Fund (#328)
2022 Adopted Budget 4,037,304 3,109,910 3,689,210 3,458,004
Previous Budget Amendments 10,045,614 4,148,449 7,729,408 6,464,655
2022 Amended Budget 14,082,918 7,258,359 11,418,618 9,922,659
BA#7 (Ordinance #6896, Proposed):- 1,970,000 4,617,160 (2,647,160)
Real Property purchase at 735 12th St SE, Auburn - - 2,550,000 (2,550,000) OT 328-01
Auburn Resource Center project - 1,970,000 1,970,000 - OT 328-02
Downtown Plaza Park - - 97,160 (97,160) OT 328-03
Revised 2022 Budget - Fund 328 14,082,918 9,228,359 16,035,778 7,275,499
Storm Drainage Fund (#432)
2022 Adopted Budget 10,263,121 10,951,870 9,283,281 11,931,710
Previous Budget Amendments 1,659,604 - 1,053,495 606,109
2022 Amended Budget 11,922,725 10,951,870 10,336,776 12,537,819
BA#7 (Ordinance #6896, Proposed):- - 144,480 (144,480)
Stormwater Management Action Plan - - 144,480 (144,480) OT 432-01
Revised 2022 Budget - Fund 432 11,922,725 10,951,870 10,481,256 12,393,339
Solid Waste Fund (#434)
2022 Adopted Budget 5,578,288 18,629,600 18,719,680 5,488,208
Previous Budget Amendments (1,789,056) 130,000 594,900 (2,253,956)
2022 Amended Budget 3,789,232 18,759,600 19,314,580 3,234,252
BA#7 (Ordinance #6896, Proposed):- 6,357,500 7,210,300 (852,800)
2022 Solid Waste Budget - 6,357,500 7,210,300 (852,800) OT 434-01
Revised 2022 Budget - Fund 434 3,789,232 25,117,100 26,524,880 2,381,452
Airport Fund (#435)
2022 Adopted Budget 1,608,781 1,507,100 2,878,847 237,034
Previous Budget Amendments (86,829) 750,000 (363,252) 1,026,423
2022 Amended Budget 1,521,952 2,257,100 2,515,595 1,263,457
BA#7 (Ordinance #6896, Proposed):- 266,000 292,000 (26,000)
Airport Fuel - 266,000 292,000 (26,000) OT 435-01
Revised 2022 Budget - Fund 435 1,521,952 2,523,100 2,807,595 1,237,457
Page 3 of 4 11/21/2022 6:35 PMPage 78 of 106
Schedule A
Summary of 2022 Budget Adjustments by Fund
Budget Amendment #7 (Ordinance #6896)
AE AF AG AH
Beg. Fund
Balance
Revenues
Expenditures
Ending Fund
Balance OT/OG
Req
No
Cemetery Fund (#436)
2022 Adopted Budget 364,582 1,280,400 1,386,048 258,934
Previous Budget Amendments 1,268,433 97,100 157,800 1,207,733
2022 Amended Budget 1,633,015 1,377,500 1,543,848 1,466,667
BA#7 (Ordinance #6896, Proposed):- - 9,000 (9,000)
Cemetery Development -10th Addition - - 9,000 (9,000) OT 436-01
Revised 2022 Budget - Fund 436 1,633,015 1,377,500 1,552,848 1,457,667
Airport Capital Fund (#465)
2022 Adopted Budget 129,157 1,847,420 1,780,440 196,137
Previous Budget Amendments 40,178 603,480 603,480 40,178
2022 Amended Budget 169,335 2,450,900 2,383,920 236,315
BA#7 (Ordinance #6896, Proposed):- 660,193 660,193 -
Runway Taxiway Rehab, RSA & PAPI project - 660,193 660,193 - OT 465-01
Revised 2022 Budget - Fund 465 169,335 3,111,093 3,044,113 236,315
Cemetery Capital Fund (#466)
2022 Adopted Budget 9,683 1,000 100 10,583
Previous Budget Amendments (2,399) 45,700 45,700 (2,399)
2022 Amended Budget 7,284 46,700 45,800 8,184
BA#7 (Ordinance #6896, Proposed):- 9,000 9,000 -
Cemetery Development -10th Addition - 9,000 9,000 - OT 466-01
Revised 2022 Budget - Fund 466 7,284 55,700 54,800 8,184
Grand Total - All Funds
2022 Adopted Budget 109,651,771 216,957,920 237,525,025 89,084,666
Previous Budget Amendments 82,846,024 35,072,475 64,173,355 53,745,144
2022 Amended Budget 192,497,795 252,030,395 301,698,380 142,829,810
TOTAL BA#7 (Ordinance #6896, Proposed):(5,802,647) 26,658,859 31,127,471 (10,271,259)
Revised 2022 Budget 186,695,148 278,689,254 332,825,851 132,558,551
465,384,402 465,384,402
Page 4 of 4 11/21/2022 6:35 PMPage 79 of 106
Schedule B
2022 Ending Fund Balance/Working Capital
by Fund
Fund
2022
Amended
Beginning
Balance
2022
Amended
Net Change in
Fund Balance
BA#7
(ORD #6896)
Revenues
BA#7
(ORD #6896)
Expenditures
Revised
Ending
Balance
General Fund (#001)35,357,368 (9,211,254) 1,325,000 (19,000,338) 8,470,776
Arterial Street Fund (#102)2,710,488 (1,701,931) (1,090,000) 1,090,000 1,008,557
Local Street Fund (#103)3,332,074 (1,204,535) - - 2,127,539
Hotel/Motel Tax Fund (#104)433,129 (8,210) - - 424,919
Arterial Street Preservation Fund (#105)3,133,696 (1,648,564) - - 1,485,132
American Rescue Plan Act Fund (#106)5,802,647 1,338,834 (7,141,481) - -
Drug Forfeiture Fund (#117)1,059,837 (300,131) - - 759,706
Housing & Comm Develop Fund (#119)42,842 - - - 42,842
Recreation Trails Fund (#120)88,795 7,700 - - 96,495
BIA Fund (#121)186,202 (34,600) - - 151,602
Cumulative Reserve Fund (#122)10,553,767 (332,400) 18,500,000 - 28,721,367
Mitigation Fees Fund (#124)16,041,880 (5,927,894) - (200,000) 9,913,986
City Hall Annex 2010 A&B Bond Fund (#230)- - - - -
Local Revitalization 2010 C&D Bond Fund (#231)- - - - -
2020 LTGO A&B Refunding Bonds Fund (#232)381,987 695,420 - - 1,077,407
SCORE Debt Service Fund (#238)- - - - -
LID Guarantee Fund (#249)1,678 10 - - 1,688
LID 350 Fund (#275)2,151 (2,151) - - -
Golf/Cemetery 2016 Refunding Fund (#276)- - - - -
Parks Construction Fund (#321)1,075,138 (298,829) - (75,000) 701,309
Capital Improvements Fund (#328)14,082,918 (4,160,259) 1,970,000 (4,617,160) 7,275,499
Local Revitalization Fund (#330)316,579 (72,248) - - 244,331
Water Fund (#430)14,609,492 (4,110,632) - - 10,498,860
Sewer Fund (#431)9,365,295 (38,681) - - 9,326,614
Storm Drainage Fund (#432)11,922,725 615,094 - (144,480) 12,393,339
Sewer Metro Sub Fund (#433)3,713,134 3,900 - - 3,717,034
Solid Waste Fund (#434)3,789,232 (554,980) 6,357,500 (7,210,300) 2,381,452
Airport Fund (#435)1,521,952 (258,495) 266,000 (292,000) 1,237,457
Cemetery Fund (#436)1,633,015 (166,348) - (9,000) 1,457,667
Water Capital Fund (#460)6,820,039 (5,494,130) - - 1,325,909
Sewer Capital Fund (#461)11,392,457 (6,025,647) - - 5,366,810
Storm Drainage Capital Fund (#462)11,705,042 (7,302,324) - - 4,402,718
Airport Capital Fund (#465)169,335 66,980 660,193 (660,193) 236,315
Cemetery Capital Fund (#466)7,284 900 9,000 (9,000) 8,184
Insurance Fund (#501)1,768,175 (171,200) - - 1,596,975
Workers' Comp Fund (#503)2,870,620 254,900 - - 3,125,520
Facilities Fund (#505)882,828 (772,806) - - 110,022
Innovation & Technology Fund (#518)2,998,535 (865,644) - - 2,132,891
Equipment Rental Fund (#550)2,599,936 (890,308) - - 1,709,628
Equipment Rental Capital Fund (#560)5,119,713 (1,899,333) - - 3,220,380
IT Capital Fund (#568)650,654 (564,467) - - 86,187
Fire Pension Fund (#611)1,989,570 (107,604) - - 1,881,966
SKHHP Fund (#654)259,141 1,409,752 - - 1,668,893
Cemetery Endowment Fund (#701)2,106,447 64,130 - - 2,170,577
Total 192,497,795 (49,667,985) 20,856,212 (31,127,471) 132,558,551
Page 80 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6889 (Martinson) (10 Minutes)
Date:
November 21, 2022
Department:
Human Resources
Attachments:
Ordinance No. 6889
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Sets forth the current practices of setting the City Mayor’s salary and moves the Mayor's leave
provisions from other sections of City Code to the section that applies specifically to the
Mayor.
Human Resources and Risk Management is updating sections of the City Code to reflect current
practices and procedures.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Martinson
Meeting Date:November 28, 2022 Item Number:
Page 81 of 106
--------------------------------
Ordinance No. 6889
November 22, 2022
Page 1 of 2
ORDINANCE NO. 6889
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING SECTION 2.03.020
OF THE AUBURN CITY CODE (ACC) RELATED TO THE
SALARY AND EMPLOYMENT BENEFITS FOR THE CITY
MAYOR POSITION
WHEREAS, ACC 2.03.020 sets forth the manner in which the City Mayor’s salary
is established;
WHEREAS, the language in that ACC section no longer matches current City
policy or practices related to establishing the Mayor’s salary;
WHEREAS, vacation and sick leave provisions specific to the Mayor are located
elsewhere in the City Code and should be moved into this section to consolidate the salary
and benefits code provisions that apply specifically to the Mayor; and
WHEREAS, other language within ACC 2.03.020 should be updated for clarity and
precision.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment of City Code section. Auburn City Code sections
2.03.020 is hereby amended to read as set forth as follows:
ACC 2.03.020 Mayor’s Ssalary and leave benefits.
A. Salary. The City Mayor’s salary for the office of the mayor shall be
established by the City’s Independent Salary Commission in accordance
with ACC Chapter 2.08. on an annual basis through the adoption of the
yearly budget ordinance.
B. Leave benefits. The Mayor shall be entitled to accrue the leave
benefits available to other City employees set forth in City policy, except
that due to the demands and responsibilities of the position, the Mayor’s
vacation leave accrual shall be unlimited, and the Mayor shall be
Page 82 of 106
--------------------------------
Ordinance No. 6889
November 22, 2022
Page 2 of 2
authorized to receive payment for any unused accrued sick leave upon
leaving office.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 83 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6890 (Martinson) (10 Minutes)
Date:
November 22, 2022
Department:
Human Resources
Attachments:
Exhibit A
Ordinance No. 6890
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Provide for vacations within the City's policies. Sections of ACC 2.63 have been repealed.
Additional updates to ACC 2.63 are to bring the code into compliance with State Law and City
practice. Additional updates have been made for clarity to ensure that they are consistent with
State Law and City practice.
Human Resources and Risk Management has been reviewing revisions to the City Code to
make sure that they are in compliance with State Law and City practices. The revisions of
ACC 2.63 allows us to be in compliance.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Martinson
Meeting Date:November 28, 2022 Item Number:
Page 84 of 106
EXHIBIT A—ORD. 6890
ACC 2.63.060 Definitions.
In construing the provisions of this article, the following definitions shall apply:
A. “Duty shift” means a 24-hour workday and refers to those persons of the fire
department whose working days consist of a 24-hour shift.
C. “Full-time employee” means any person occupying a position budgeted by the city
on a wage or salary basis who devotes full time to their job during working hours, on a
year round basis.
D. “Part-time employee” means any person employed by the city who devotes only a
part of their time during working hours to the service of the city, or who spends full time
during working hours for the city, but is hired on the basis of less than year-round
employment.
E. “Years’ continuous service” shall not mean a calendar year but shall be computed on
the basis of units of 12 consecutive calendar months of service which have fully accrued
prior to the commencement of the leave period.
ACC 2.63.110 Vacation – Longevity leave time – General employees.
Full-time employees of the city, excluding employees designated in ACC 2.63.113 and
excluding employees covered by a collective bargaining agreement, shall be entitled to
vacation – longevity leave time according to the following schedule:
From zero years through four full years of continuous service, 12 days per year;
Starting in the fifth year through nine full years of continuous service, 15 days per year;
Starting in the tenth year through 14 full years of continuous service, 18 days per year;
Starting in the fifteenth year through 20 full years of continuous service, 20 days per
year;
More than 20 full years of continuous service, 22 days per year.
Page 85 of 106
ACC 2.63.113 Vacation – Longevity leave time – Department directors.
A. The following designated employees, hereinafter referred to as department directors,
shall accrue vacation – longevity leave time at the rate of 20 days per year: The
department directors listed in ACC 2.03.040(A).
B. Longevity leave to the employees designated herein shall accrue as follows:
1. During the first calendar year of employment with the city, each of the above-
designated department directors would be entitled to a block of up to 20 days of
vacation – longevity leave. The actual number of days shall be computed based upon
the date on which the above-listed department directors commenced employment with
the city;
2. During the second year of employment with the city and each year thereafter, each
department director will accrue vacation – longevity leave on a monthly basis, to a
maximum of 20 days per year.
ACC 2.63.120 Vacations - Accumulation
Vacations of employees shall not ordinarily be accumulative, except where the
department head finds that there are special circumstances justifying an extended
vacation, they may authorize the employee to accumulate up to five days or two duty
shifts for fire department employees of unused vacation leave each year for the purpose
of extending the employee’s annual vacation period in the year following, but in no
event shall an employee not subject to a collective bargaining agreement accumulate
more than that which would be earned in two years at the employee’s accrual rate. Any
vacation leave accumulated in excess of this amount shall be automatically removed
from the employee’s vacation balance by the finance department. Due to the demands
of the office and the responsibilities pertaining thereto, the mayor of the city shall not be
subject to the aforementioned provision and shall be authorized to accumulate unlimited
annual leave at their discretion. In the event that a collective bargaining agreement is
silent on the issue of vacation accumulation, then accumulation shall be limited to a
maximum of one year annual vacation leave plus five days additional unused and
accrued vacation leave carried over from a previous year or two duty shifts for fire
department employees working shift work.
Page 86 of 106
ACC 2.63.130 Vacation – Payment in lieu of.
Payment for up to five days of accrued and unused vacation leave may be made to an
employee upon approval of their department head and the mayor, where the employee
was not able to take all of their accrued annual vacation leave during the year
authorized.
ACC 2.63.140 Vacation – Scheduling.
Vacations shall be taken at a time mutually agreed upon between the department head
and the employee. Department heads shall take their vacations at a time mutually
agreed upon between themselves and the mayor. The minimum vacation allowance to
be taken by an employee shall be one hour even increments or one duty shift for fire
department employees.
ACC 2.63.150 Vacation – Other than full-time employees.
Part-time personnel who are regularly employed shall be entitled to vacation leave
allowances in proportion to hours worked, except that no part-time employee who does
not work at least 20 hours per week and for 10 consecutive months from the beginning
of employment shall be eligible for vacation allowances. Workmen on a daily wage
basis, engaged or working upon detached or independent pieces of construction work,
temporary in character, of the class which may be done by contractor to the lowest
bidder, but which the city council has determined shall be done by day labor, shall not
be entitled to the vacation allowances provided by this article.
ACC 2.63.155 Vacation – Bonus days for unused sick leave.
All full-time nonaffiliated city employees who use no sick leave during any calendar
year, will be entitled to two bonus vacation days during the following calendar year. All
full-time nonaffiliated employees who use only one or two sick leave days during any
calendar year will be entitled to one additional bonus vacation day during the following
calendar year.
Page 87 of 106
ACC 2.63.160 Sick leave - Employees hired before January 1, 1985.
This section applies only to City employees hired before January 1, 1985.
A. All full-time employees of the city, except those covered by a union agreement, shall
be entitled to sick leave when they are incapacitated for the performance of their duties
by reason of sickness or injury or when, through exposure to contagious disease, the
presence of the employee would jeopardize the health of others. Such sick leave shall
be at the rate of eight hours for each calendar month of employment and if not used
shall accumulate to a maximum of 960 hours, exclusive of the ordinary vacation time of
the employee.
B. Sickness shall be reported at the beginning of any period of illness to the department
as soon as practically possible.
C. A doctor’s certificate will be furnished at the discretion of the department head or
personnel director whenever an employee claims sick leave for the protection of the
employee and fellow employees.
D. Part-time employees shall not be entitled to sick leave unless approved by the
mayor.
E. An employee shall be allowed up to three days’ sick leave for illness in the
immediate family that requires their presence, upon the approval of the department
head. Immediate family includes under this caption only father, mother, spouse or
children of the employee.
F. Any employee found to have abused the sick leave privilege by falsification or
misrepresentation may be subject to dismissal at the discretion of the mayor.
G. In the case of injury or illness which is covered by industrial insurance, an amount of
sick leave may be used to pay the difference between industrial insurance, workman’s
compensation and the employee’s regular rate of pay and no combination of payments
received added to sick leave will exceed the regular rate of pay.
H. No portion of this article regarding sick leave shall conflict with or cancel rules and
regulations set by the civil service commission as it pertains to the fire and police
department.
I. Upon termination shall be reimbursed at the current rate of pay for unused accrued
sick leave up to a maximum of 960 hours in accordance with the following schedule
based on continuous years of service:
Upon Completion of Years of Service Percent of Accrued Unused Sick Leave
0 through 4 years 0%
Page 88 of 106
Upon Completion of Years of Service Percent of Accrued Unused Sick Leave
5 through 14 years 25%
15 through 24 years 50%
25 years and over 100%
This section shall not apply to employees hired on or after January 1, 1985; provided,
however, due to the demands of the office and the responsibilities pertaining thereto,
the mayor of the city shall be authorized to receive payment for 100 percent of accrued
unused sick leave upon leaving office.
[NEW SECTION] ACC 2.63.161 Sick leave for City employees
A. Sick leave for City employees subject to RCW 49.46.
1. Employees shall be entitled to accrue a minimum of 1 hour of paid sick leave for
every 40 hours worked as an employee.
2. Employees shall be entitled to use sick leave for the purposes specified in RCW
49.46.210 and other applicable law. Employee sick leave accrual, use and verification
shall be managed in accordance with City administrative policies and procedures.
3. Up to 40 hours of employee accrued sick leave that is unused in a calendar year will
carry forward to the next calendar year.
B. Sick leave for City employees exempt from RCW 49.46. The accrual, use, carryover
and other provisions related to sick leave for City employees exempt from RCW 49.46
shall be as set forth in City administrative policies and procedures.
C. Any employee that falsifies or misrepresents sick leave usage may be subject to
discipline up to and including dismissal at the discretion of the mayor.
Page 89 of 106
ACC 2.63.162 Payment for accumulated sick leave.
Retroactive to January 1, 1983, Auburn city employees accumulating in excess of 960
hours sick leave during a calendar year will be paid 25 percent of said accumulated and
unused sick leave during January of the following calendar year.
ACC 2.63.165 Bereavement leave.
Employees shall be allowed up to 3 three days of’ paid leave with pay following a for
death in the employee’s immediate family upon approval of the department head.
For purposes of this section, “Iimmediate family” includes only the employee’s parents
(or parents-in-law), father or father-in-law, mother or mother-in-law, spouse, siblings (or
siblings in law), grandparents (or grandparents in law), brother, sister or children
(including stepchildren), and grandchildren. of the employee. Sick leave will be charged
if the employee is off the job exceeding three days. Leave under this section shall be in
addition to family leave defined and available pursuant to RCW 50A.05.
Employee eligibility and use of leave under this section shall be managed in accordance
with City administrative policies and procedures.
ACC 2.63.170 Leave to perform civil duties.
Department Directors may allow employees leave as needed Any necessary leave may
be allowed by the head of the department to permit any employee to serve on as a
member of a jury or to exercise their other civil duties. Employee leave under this
section shall be managed in accordance with City administrative policies and
procedures. Each employee who is granted sick leave and who, for the performance of
the civil duties involved, receives any compensation shall be paid by the city for the time
they is absent only in the amount of their salary less the compensation received.
ACC 2.63.180 Military leave.
Employees may be allowed mMilitary leave, subject to the requirements of as provided
in RCW 38.40.060, and City administrative policies and procedures. over and above
annual vacation or sick leave, may be allowed any employee who is a member of the
National Guard or reserve corps. The employee shall be paid their regular salary from
the city for the period of their military leave.
Page 90 of 106
ACC 2.63.190 Leave without pay and unauthorized absences.
Except as otherwise provided in RCW 41.12.130, Nno employee shall be granted leave
without pay will be granted an employee until the employee has first used all available
and appropriate forms of paid leave. taken advantage of all their usable earned
vacation credits, and such lEmployees may not use leave without pay will not be
granted for the purpose of the employee gaining personal advantage or profit.
[NEW SECTION] ACC 2.63.195 Other forms of leave at City Discretion –
Article not applicable to collective bargaining agreements.
A. The City may provide employees with other forms of paid leave. Unless otherwise
provided by law, employee entitlement to and use of any such other leave types shall be
administered in accordance with City administrative policies and procedures.
B. Unless otherwise required by law, the provisions of this Article shall not apply to or
affect the terms of any collective bargaining agreement in effect between the City and
the members of a collective bargaining unit.
ACC 2.63.200 Insurance coverage for City employees. Generally.
The city shall provide insurance coverage for its employees as required by law and in
accordance with City administrative policies and procedures. pay the costs of
premiums for:
A. Employee accident insurance covering each employee, officer and official of the city
for an amount not to exceed $100,000 each, payable to the beneficiary named by the
insured, while traveling on city business authorized by a competent authority;
B. Policies of insurance insuring the chief of police and all duly commissioned police
officers of the city against false arrest;
C. Policies of insurance insuring city officials and employees while driving city vehicles
operating in any municipal capacity against liability for bodily injury and property
damage resulting from said operation.
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Ordinance No. 6890
November 23, 2022
Page 1 of 3 Rev. 2019
ORDINANCE NO. 6890
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING AND REPEALING
CERTAIN SECTIONS WITHIN ARTICLES II AND III OF
AUBURN CITY CODE (ACC) CHAPTER 2.63 RELATED TO
VACATION, LEAVE AND INSURANCE COVERAGE FOR
CITY EMPLOYEES, AND ADDING NEW SECTIONS TO
ACC CHAPTER 2.63 RELATED TO EMPLOYEE LEAVE
WHEREAS, Articles II and III of ACC Chapter 2.63 provide for vacation, leave
benefits and insurance coverage for City employees;
WHEREAS, employee vacation benefits are not legally required, and it is more
appropriate to provide vacation benefits to City employees through the City’s adopted
employee vacation benefits policies. Accordingly, sections within Article II of ACC 2.63
pertaining to employee vacation should be repealed;
WHEREAS, several other sections within Articles II and III of ACC 2.63 require
revision and/or repeal to bring the ACC chapter into compliance with changes to State
law and City practice that have occurred since their enactment;
WHEREAS, other revisions to these ACC 2.63 Articles should be made for clarity
and precision, and to ensure that they are otherwise consistent with City policies and
practices related to employee leave.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment of City Code sections. Auburn City Code sections
2.63.160, .165, .170, .180, and .190 within Article II of ACC 2.63 are hereby amended to
read as set forth in Exhibit A attached to this Ordinance.
Page 92 of 106
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Ordinance No. 6890
November 23, 2022
Page 2 of 3 Rev. 2019
Section 2. Repeal of City Code sections. Auburn City Code sections
2.63.060, .110, .113, .120, .130, .140, .150, .155 and .162 are hereby repealed.
Section 3. New sections to City Code. New sections 2.63.161 (pertaining to
employee sick leave) and 2.63.195 (pertaining to other forms of City employee leave) are
hereby adopted and added to the City Code, to read as set forth in Exhibit A attached to
this Ordinance.
Section 4. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 5. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Page 93 of 106
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Ordinance No. 6890
November 23, 2022
Page 3 of 3 Rev. 2019
Section 6. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 94 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6891 (Martinson) (10 Minutes)
Date:
November 22, 2022
Department:
Human Resources
Attachments:
Ordinance No. 6891
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
Human Resources and Risk Management has been reviewing Sections of City Code to
ensure that they are in line with current State Law and City practices. ACC 2.60 is not in line,
therefore a repeal is necessary.
Rev iewed by Council Committees:
Councilmember:Jeyaraj Staff:Martinson
Meeting Date:November 28, 2022 Item Number:
Page 95 of 106
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Ordinance No. 6891
November 22, 2022
Page 1 of 2
ORDINANCE NO. 6891
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, REPEALING CHAPTER 2.60 OF
THE AUBURN CITY CODE (ACC) RELATED TO CITY
OFFICE HOURS AND EMPLOYEE LUNCH HOURS
WHEREAS, enacted in 1976, ACC Chapter 2.60 contains a single section (ACC
2.60.010) setting forth City Hall hours of operation and specifies the lunch hours for City
employees;
WHEREAS, the language in that ACC section no longer matches current City
policy or practices;
WHEREAS, the hours of operation for City facilities and the management of lunch
hours for employees are better regulated by City administrative policies; and
WHEREAS, in light of the above, ACC 2.60 and its only section ACC 2.60.010
should be repealed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Repeal of City Code chapter and section. Auburn City Code
Chapter 2.60 and the chapter’s only section 2.60.010 are hereby repealed.
Section 2. Implementation. The Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section, or portion of this ordinance, or the invalidity of the application of it to any person
Page 96 of 106
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Ordinance No. 6891
November 22, 2022
Page 2 of 2
or circumstance, will not affect the validity of the remainder of this ordinance, or the validity
of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
____________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 97 of 106
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6892 (Comeau) (10 Minutes)
Date:
November 22, 2022
Department:
Public Works
Attachments:
Ordinance No. 6892
RCW
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
For discussion only.
Background for Motion:
Background Summary:
The Washington State Legislature enacted House Bill 1799 during the 2022 legislative
session. The law is a lengthy statute that intends to reduce food and yard waste in landfills by
75% in eight years. To meet this goal, the law addresses several aspects of organic
collections. One portion of the law requires cities having a population over 25,000 to adopt
an ordinance to implement an earlier-enacted state law (please see attached RCW’s). The
law requires the use of compost in government-funded projects, including bid projects,
whenever compost can be utilized. The requirement does not apply if compost is unavailable
within a reasonable period of time, if available compost does not comply with certain
standards, or if compost prices are uncompetitive. In addition, when a city purchases
compost priority must be given to purchasing from local compost producers that carry certain
certifications and derive their compost from municipal waste. Cities are also required to
develop a strategy to inform residents about the value of compost use and how the city uses
compost. Finally, cities must report to the Department of Ecology every-other-year the
volume of organic waste collected, the volume of compost purchased by the city, and the
source of that compost. Each city must adopt its compost procurement ordinance by January
1, 2023.
Ordinance 6892 complies with the new state law. It contains provisions requiring the city and
its contractors to consider whether compost could be utilized for a project and to use
compost in the project if it can. The ordinance adopts the statute’s exceptions to the
compost requirement and mandates both the use of prioritized producers and periodic
reporting to the DOE. The practical impacts of the ordinance will be the increased use of
compost for projects at city buildings and in the right of way. City staff will be required to
change the city’s bidding documents and contracts to reflect the state’s emphasis on the use
of compost, and perform the data collection and reporting mandated by the act.
Rev iewed by Council Committees:
Page 98 of 106
Councilmember:Jeyaraj Staff:Comeau
Meeting Date:November 28, 2022 Item Number:
Page 99 of 106
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Ordinance No. 6892
November 22, 2022
Page 1 of 4 Rev. 2020
ORDINANCE NO. 6892
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADDING A NEW CHAPTER
16.15 TO THE AUBURN CITY CODE RELATING TO THE
USE OF COMPOST IN CITY PROJECTS
WHEREAS, in order to reduce methane emissions, RCW 70A.205.007
establishes the goal of cutting landfill-disposed organic material in Washington by 75%
compared to 2015; and
WHEREAS, the 2022 state legislature identified increased procurement of
compost products by cities and counties as a means for achieving this goal while also
strengthening the economic viability of compost production; and
WHEREAS, a 2022 enacted state statute requires that cities with populations over
twenty five-thousand (25,000) adopt a compost procurement ordinance that mandates
utilization of compost in government-funded projects; and
WHEREAS, the new law also mandates that local governments require contractors
to use compost products to the maximum extent economically feasible when the products
are reasonably available and comply with quality and health standards.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. New Auburn City Code Chapter. That a new Chapter 16.15 is
added to the Auburn City Code to read as shown in Exhibit A.
Section 2. Implementation. That the Mayor is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Page 100 of 106
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Ordinance No. 6892
November 22, 2022
Page 2 of 4 Rev. 2020
Section 3. Severability. That the provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section, or portion of this ordinance, or the invalidity of the application of it to
any person or circumstance, will not affect the validity of the remainder of this ordinance,
or the validity of its application to other persons or circumstances.
Section 4. Effective date. This Ordinance will take effect and be in force five
days from and after its passage, approval, and publication as provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
NANCY BACKUS, MAYOR
ATTEST:
______________________________
Shawn Campbell, MMC, City Clerk
APPROVED AS TO FORM:
____________________________
Kendra Comeau, City Attorney
Published: ____________________
Page 101 of 106
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Ordinance No. 6892
November 22, 2022
Page 3 of 4 Rev. 2020
EXHIBIT A
Chapter 16.15
COMPOST USE AND REPORTING
Sections:
16.15.010 Procurement of compost products for city projects.
16.15.020 Compliance with state pest control regulations.
16.16.030 Reporting to the Department of Ecology.
16.15.040 Public education component of Comprehensive Solid Waste Management
Plan.
16.15.010. Procurement of compost for city projects.
A. Before issuance of a solicitation for bids or proposals under ACC chapter 3.12, a
determination will be made whether compost products can be utilized in a project. In
the event that compost products can be utilized, the bid or other solicitation shall require
the contractor to use compost products in the project to the maximum extent
economically feasible.
B. The city shall plan for the use of compost products in the following categories:
1. Landscaping projects.
2. Construction and postconstruction soil amendments.
3. Uses to prevent erosion, filter stormwater runoff, promote vegetation growth, or
improve the stability and longevity of roadways; and
4. Low-impact development and green infrastructure to filter pollutants or keep
water on-site, or both.
C. Notwithstanding subsections A and B, the use of compost products is not required if:
1. Compost products are not available within a reasonable period of time;
2. Compost products that are available do not comply with existing purchasing
standards;
3. Compost products that are available do not comply with federal or state health,
quality, and safety standards; or
4. Compost purchase prices are not reasonable or competitive.
D. For any project required to use compost under this subsection, priority will be given
to purchasing compost products from companies that
Page 102 of 106
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Ordinance No. 6892
November 22, 2022
Page 4 of 4 Rev. 2020
1. produce compost products locally, and undertaking
2. are certified by a nationally recognized organization, and
3. produce finished compost products that are derived from municipal solid waste
compost programs and meet quality standards comparable to those adopted by
the department of transportation or adopted by rule by the department of
ecology.
E. For purposes of this chapter “Compost products” means mulch, soil amendments,
ground cover, or other landscaping material derived from the biological or mechanical
conversion of biosolids or cellulose-containing waste materials.
16.15.020. Compliance with state pest control regulations.
Any application of compost by the city shall comply with the Washington State
Department of Agriculture pest control regulations as provided in chapter 16-470 of the
Washington Administrative Code (WAC), as hereafter amended.
16.15.030. Reporting to the Department of Ecology.
By December 31, 2024, and thereafter by each December 31st of even-numbered years
a report will be submitted to the Department of Ecology with the following information:
A. The total tons of organic material diverted throughout the year; and
B. The volume and cost of compost purchased throughout the two-year reporting
period; and
C. The source or sources of the compost purchased by the city over the two-year
reporting period.
16.15.040. Public education component of Comprehensive Solid Waste
Management Plan.
Any comprehensive solid waste management plan submitted to the Department of
Ecology pursuant to RCW 70A.205 shall contain strategies to inform Auburn residents
about the value of compost and how the city uses compost in its operations.
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