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HomeMy WebLinkAbout5631 (2)RESOLUTION NO. 5631 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE DEPARTMENT OF ECOLOGY TO IMPLEMENT THE 2021-2023 LOCAL SOLID WASTE FINANCIAL ASSISTANCE GRANT PROGRAM AND ACCEPTING PROGRAM GRANT FUNDS WHEREAS, King County and the City of Auburn have adopted the King County Solid Waste Management Plan, which includes recycling and waste reduction goals; and WHEREAS, in order to help meet these goals, the Department of Ecology with King County Solid Waste Division has established a waste reduction and recycling grant program for the suburban cities; and WHEREAS, this program provides funding to further the development of local waste reduction and recycling for Auburn businesses and residents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. The Mayor is authorized to execute an Agreement between the City and the Department of Ecology for the 2021-2023 Local Solid Waste Financial Assistance Grant Program, which agreement will be in substantial conformity with the agreement attached hereto, and to accept program grant funds in the amount of$100,260.75. Section 2. The Mayor is authorized to implement those administrative procedures necessary to carry out the directives of this Resolution. Section 3. This Resolution will take effect and be in full force on passage and signatures. Resolution No.5631 October 21,2021 Page 1 of 2 Rev.2020 Dated and Signed: November 15, 2021 CITY OF AUBURN ANC :A, KUS, MAYOR ATTEST: APPROVED AS TO FORM: Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney Resolution No. 5631 October 21,2021 Page 2 of 2 Rev.2020 DEPARTMENT OF ECOLOGY State of Washington Agreement No. SWMLSWFA-2021-AubuSW-00039 SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF AUBURN This is a binding Agreement entered into by and between the state of Washington,Department of Ecology,hereinafter referred to as"ECOLOGY,"and CITY OF AUBURN,hereinafter referred to as the"RECIPIENT,"to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: IMP City of Auburn Total Cost: 133,681.33 Total Eligible Cost: 133,681.33 Ecology Share: 100,261.00 Recipient Share: 33,420.33 The Effective Date of this Agreement is: 07/01/2021 The Expiration Date of this Agreement is no later than:06/30/2023 Project Type: Planning&Implementation Project Short Description: The City of Auburn will spend$133,681.33 to reduce recycling contamination and promote waste reduction and recycling programs to residents,businesses,and schools.As a result,approximately 50 tons of potential waste will be either prevented or recycled. Project Long Description: See the Scope of Work section for more detailed information related to individual Tasks. Overall Goal: Provide regional solutions and intergovernmental cooperation;prevent or minimize environmental contamination through planning and project implementation;and comply with state and local solid and hazardous waste management plans and laws. State of Washington Department of Ecology Page 2 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN RECIPIENT INFORMATION Organization Name: CITY OF AUBURN Federal Tax ID: 91-6001228 DUNS Number: 032942575 Mailing Address: 25 West Main St Auburn, WA 98001 Physical Address: 25 West Main St Auburn, Washington 98001 Organization Email: jenelson@auburnwa.gov Contacts Template Version 12/10/2020 State of Washington Department of Ecology Page 3 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN Joan Nelson Project Manager Solid Waste&Recycling Supervisor 25 West Main St Auburn, Washington 98001 Email: jenelson@auburnwa.gov Phone: (253)931-5103 Billing Contact Consuelo Rogel Financial Analyst 25 West Main Street Auburn, Washington 98001 Email: crogel@auburnwa.gov Phone: (253)804-5023 Nancy Backus Authorized Mayor Signatory 25 W Main St Auburn, Washington 98001 Email: nbackus@auburnwa.gov Phone: (253)931-3041 Template Version 12/10/2020 State of Washington Department of Ecology Page 4 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN ECOLOGY INFORMATION Mailing Address: Department of Ecology Solid Waste Management PO BOX 47600 Olympia,WA 98504-7600 Physical Address: Solid Waste Management 300 Desmond Drive SE Lacey,WA 98503 Contacts Carolyn Bowie Project Manager PO Box 330316 Shoreline,Washington 98133-9716 Email: CARB461@ecy.wa.gov Phone: (425)698-3722 Carolyn Bowie Financial Manager PO Box 330316 Shoreline,Washington 98133-9716 Email: CARB461@ecy.wa.gov Phone: (425)698-3722 Template Version 12/10/2020 State of Washington Department of Ecology Page 5 of 24 Agreement No SW'MLSWFA-2021-AuhuSW-00039 Project Title IMP City of Auburn Recipient Name CITY OF AUBURN AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel,equipment,materials, services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions of this Agreement,Scope of Work,attachments,and incorporated or referenced documents,as well as all applicable laws, statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State CITY OF AUBURN Department of Ecology ti s Digitally signed by Laurie Davies By: Ret ? ,J Date:2021.11.]1170537-08'00' By: ff Laurie Davies Date Nancy Backus Y ds''16,7,91 Date Solid Waste Management Mayor Program Manager lcL Template Approsed to Form by Attorney General's Office Tern plate Version 12/10/2020 State of Washington Department of Ecology Page 6 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN SCOPE OF WORK Task Number:1 Task Cost:$56,681.33 Task Title: CROP Residential Recycling/Waste Prevention Task Description: RECIPIENT,with a consultant,will conduct residential outreach to promote waste reduction and recycling(WRR),with particular emphasis on multi-family properties to reduce contamination in recycling collection. RECIPIENT will conduct targeted contamination reduction outreach to at least three multi-family properties in the City of Auburn,totaling approximately 100 units. RECIPIENT will measure contamination reduced using a pre and post survey method described below. RECIPIENT will conduct additional outreach efforts which may include: Producing WRR advertisements,flyers,and postcards. Providing educational table displays,virtual training materials or workshops. Staffing at City of Auburn(City)events related to promoting WRR. Promoting participation in two community yard sales and monitoring an online map used by participants. Working with the City's contracted service provider on education and assistance for new Solid Waste Contract changes, including updating commercial customers on WRR services. Activities that go beyond the scope of materials management(such as management of wastes and toxics and the generation and handling thereof)may be eligible up to the portion that relates to materials management.For example,if workshops discuss things like energy conservation,that is beyond the scope of materials management,and that portion would need to be removed from the reimbursement request for this task. EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: RECIPIENT employee salaries and benefits including indirect costs. Consultant costs to conduct Task work. Costs to develop,print,and distribute educational and outreach materials. Costs not listed here but pre-approved in writing by ECOLOGY. Costs not eligible for reimbursement: Overtime compensation(all hours are calculated at the regular rate of pay). Items intended as incentives or to giveaway that are not pre-approved in writing by ECOLOGY. Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY. In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement,RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials,and must provide a draft copy for review and approval 10 business days prior to production and distribution of materials. Template Version 12/10/2020 State of Washington Department of Ecology Page 7 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same eligibility and reimbursement requirements as the RECIPIENT,and require ECOLOGY approval. Task Goal Statement: The goal of this task is to reduce negative environmental impacts of materials management. To this end,the task aims to promote waste reduction,reduce contamination,and increase recycling among residents,while bringing awareness to existing collection guidelines and programs,and inspiring residents to participate. Task Expected Outcome: With the Task Cost,RECIPIENT anticipates reducing recycling contamination by approximately 5 tons. RECIPIENT will conduct contamination reduction outreach to at least three multi-family properties,totaling approximately 100 units.To measure contamination reduction,a baseline measurement will be completed by a visual waste audit,viewing the recycle dumpster two times per week.Educational outreach will be provided to tenants after the initial baseline is completed and periodically throughout the program. RECIPIENT will complete a visual waste audit one time per month for 6 months(two quarters). RECIPIENT anticipates a 5%contamination reduction in recycling which equates to 96 pounds per multi-family unit per year. Estimating 100 units would be targeted would reduce contamination by 9,600 pounds(or 4.8 tons). Recipient Task Coordinator: Kathleen Edman CROP Residential Recycling/Waste Prevention Deliverables Number Description Due Date 1.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 State of Washington Department of Ecology Page 8 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN SCOPE OF WORK Task Number:2 Task Cost: $37,000.00 Task Title: CROP IMP Business Recycling/Waste Prevention Task Description: RECIPIENT,with a consultant,will support the Auburn School District(ASD)'s continuing work to increase their diversion rate,reduce contamination of recycling and organics waste streams,and reduce overall waste. RECIPIENT will: Provide waste reduction and recycling presentations to students. Conduct a Milk Dispenser Pilot Program. Conduct a Waste Reduction and Recycling Summer Camp program. RECIPIENT will provide the ASD Resource Conservation Manager(RCM)with advanced notice of the dates and locations of the classroom presentations. RECIPIENT also will coordinate with the RCM to increase waste prevention and recycling through the promotion of the King County Green Schools and Washington Green Schools programs.To measure the outcomes of this Task work,RECIPIENT will conduct waste audits to measure the waste reduced. EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: RECIPIENT employee salaries and benefits including indirect costs. Consultant costs to conduct Task work. Development and production of program material including presentation props. Supplies(gloves,tongs,etc.)for cafeteria waste audit checks and milk dispenser supplies including equipment and durable cups. Costs not listed here but pre-approved in writing by ECOLOGY. Costs not eligible for reimbursement: Overtime compensation(all hours are calculated at the regular rate of pay). Items intended as incentives or to giveaway that are not pre-approved in writing by ECOLOGY. Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY. In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement,RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials,and must provide a draft copy for review and approval 10 business days prior to production and distribution of materials. Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same eligibility and reimbursement requirements as RECIPIENT,and require ECOLOGY approval. Task Goal Statement: The goal of this task is to reduce negative environmental impacts of materials management. To reach this goal,the task aims to Template Version 12/10/2020 State of Washington Department of Ecology Page 9 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN increase waste reduction and recycling awareness in Auburn's school students and staff,resulting in effective waste management behaviors both at home and school. Task Expected Outcome: With the Task Cost,RECIPIENT anticipates reducing recycling contamination by 39 tons and reducing waste by approximately 4 tons through the milk dispenser pilot program. To measure waste reduced: RECIPIENT will compare the quantities of milk cartons purchased before and after milk dispensers are installed at selected schools. To measure contamination reduction: RECIPIENT will gather information on the quantity of milk cartons purchased throughout the school year to estimate the weight of the total cartons that need to be disposed of(starting this year, milk cartons may no longer be recycled in ASD and so will become a contamination concern). RECIPIENT will gather waste sort information through spot check,conversations with custodians,and waste audits. Waste audits will convert milk carton volume to weight to estimate waste reduction. RECIPIENT will conduct three inspections at targeted schools to measure impact of education and outreach throughout the school year.The first check will establish the impact of labels and signs and custodial education;the second check will establish impacts of the previous outreach along with workshop outreach and education efforts for students,and the final check will include the previous tools and help to establish behavior change for students. Recipient Task Coordinator: Kathleen Edman CROP IMP Business Recycling/Waste Prevention Deliverables Number Description Due Date 2 1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 State of Washington Department of Ecology Page 10 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN SCOPE OF WORK Task Number:3 Task Cost: $40,000.00 Task Title: CROP Recycling Operations Task Description: RECIPIENT will support the operations,coordination,and promotion of collection events for items not typically collected in curbside recycling. Services may focus on collection and recycling(but is not limited to):tires,polystyrene foam,mattresses, specific(non-hazardous)electronics,clean scrap wood,branches and stumps,scrap metal,CFC-containing appliances,and secure document shredding. Work to be performed: Organize,stage,and staff two neighborhood recycling events,including scheduling and paying vendors. Advertisement of the event. Distribution of the outreach materials at the event. Responsible recycling,or disposing(such as for some hazardous waste)of the collected materials. Calculating and reporting outcomes of each event to ECOLOGY. Who will perform it: A contractor,in conjunction with any vendors hired or utilized by said contractor for final management of materials. RECIPIENT employee intends to be minimally involved,performing basic oversight. EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: RECIPIENT employee salaries and benefits including indirect costs. Service provider,non-profit,or community organization costs for staffing collection,and ultimate recycling vendor costs. Education and outreach materials specific to the Task. Costs not listed here but pre-approved in writing by ECOLOGY. Costs not eligible for reimbursement: Overtime compensation(all hours are calculated at the regular rate of pay). Costs/products covered by existing product stewardship organizations (E-Cycle Washington,LightRecycle Washington, PaintCare,and Call2Recycle)and costs covered by new product stewardship organizations that are fully implemented during this agreement period. Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY. RECIPIENT will credit the grant for revenue received from fees or sales of items this Task is directly supporting. Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same eligibility and reimbursement requirements as the RECIPIENT, and require ECOLOGY approval. In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement,RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials,and must provide a draft copy for review and Template Version 12/10/2020 State of Washington Department of Ecology Page 11 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN approval 10 business days prior to production and distribution of materials. This Task includes recycling activity managed or performed by RECIPIENT at a recycling center such as a drop box location, or at another location.Disposal of any materials collected or advertised as collected for recycling or reuse or marketed for recycling or reuse under this Task is prohibited.RECIPIENT must immediately notify ECOLOGY when they become aware that disposal of materials collected for recycling occurred. ECOLOGY may deny new costs or require RECIPIENT to repay costs already reimbursed or both. Task Goal Statement: The goal of this Task is to increase diversion from landfill and reduce illegal dumping by providing access to recycling for items that are banned from disposal or not typically recycled via routine curbside collection services. Task Expected Outcome: With the Task Cost,RECIPIENT anticipates collecting approximately 6 tons of materials total,of which 4 tons will be for recycling and 2 tons will be for organics. RECIPIENT will track the type and quantity of outcomes listed on the Spending Plan and Outcomes Data Collection form found within the EAGL database. Recipient Task Coordinator: Kathleen Edman CROP Recycling Operations Deliverables Number Description Due Date 3.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 State of Washington Department of Ecology Page 12 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN BUDGET Funding Distribution EG220171 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to idents each budget. Funding Title:City of Auburn Funding Type: Grant Funding Effective Date: 07/01/2021 Funding Expiration Date: 06/30/2023 Funding Source: Title: Model Toxics Control Operating Account(MTCOA) Fund: Type: State Funding Source%: 100% Description: Local Solid Waste Financial Assistance Approved Indirect Costs Rate: Approved State Indirect Rate:30% Recipient Match%: 25% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No City of Auburn Task Total CROP Residential Recycling/Waste Prevention 56,681.33 CROP IMP Business Recycling/Waste Prevention 37,000.00 CROP Recycling Operations 40.000.00 Total: $ 133,681.33 Template Version 12/10/2020 State of Washington Department of Ecology Page 13 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN Funding Distribution Summary Recipient/Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total City of Auburn 25.00 % $ 33,420.33 $ 100,261.00 $ 133,681.33 Total 33,420.33 $ 100,261.00 $ 133,681.33 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS If the scope of this Agreement includes recycling activity managed or performed by the RECIPIENT at a recycling center (such as a transfer station or drop box location)or other locations,Ecology will not reimburse disposal costs for materials collected or advertised as collected for recycling/reuse or marketed for recycling/reuse under this Agreement,unless approved in writing by Ecology.RECIPIENT must immediately notify ECOLOGY when the RECIPIENT becomes aware that disposal of materials occurred or may occur due to the market conditions for recycled/reused materials. ECOLOGY may deny new costs or require repayment of costs already reimbursed or remove the task from the Agreement or terminate the Agreement. Ecology will conduct a risk assessment of all Local Solid Waste Financial Assistance recipients.The level of risk determines the level of oversight required by Ecology throughout the biennium. If the RECIPIENT's performance or project circumstances change,Ecology may reassess risk and notify the RECIPIENT of any changes to administrative requirements. RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly.The Spending Plan and Outcomes Data Collection form must be completed concurrent with the submittal of each payment Request/Progress Report. RECIPIENT shall report outcomes in a manner consistent with instructions in the Local Solid Waste Financial Assistance guidelines. RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial(including payment requests),performance, and other reports required by this Agreement.Ecology shall have the right to deny reimbursement of payment requests received after this date. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award,the following terms and conditions apply to you. A.CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended,debarred,proposed for debarment,declared ineligible or otherwise excluded from contracting with the federal government,or from receiving contracts paid for with federal funds.If the RECIPIENT/CONTRACTOR is unable to certify to the statements Template Version 12/10/2020 State of Washington Department of Ecology Page 14 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN contained in the certification,they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,person, primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,suspended, declared ineligible,or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies,including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or contractors,are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment.RECIPIENT/CONTRACTOR must run a search in http://www.sam.gov>and print a copy of completed searches to document proof of compliance. B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. Receives more than$25,000 in federal funds under this award. Receives more than 80 percent of its annual gross revenues from federal funds. Receives more than$25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.Ecology is required to report the FFATA information for federally funded agreements,including the required DUNS number,at www.fsrs.gov<http://www.fsrs.gov/>within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov<http://www.usaspending.gov/>. For more details on FFATA requirements,see www.fsrs.gov<http://www.fsrs.gov/>. C.FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE Template Version 12/10/2020 State of Washington Department of Ecology Page 15 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN SERVICES OR EQUIPMENT: As required by 2 CFR 200.216,federal grant or loan recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain;or 3. Enter into a contract(or extend or renew a contract)to procure or obtain equipment,services,or systems that use covered telecommunications equipment,video surveillance services or services as a substantial or essential component of any system,or as critical technology as part of any system.As described in Public Law 115-232 https://www.govinfo.gov/content/pkg/PLAW-115pub1232/pdf/PLAW-115pub1232.pdf ,section 889,covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation(or any subsidiary or affiliate of such entities). Recipients,subrecipients,and borrowers also may not use federal funds to purchase certain prohibited equipment,systems,or services,including equipment,systems,or services produced or provided by entities identified in section 889,are recorded in the System for Award Management(SAM)<https://sam.gov/SAM/>exclusion list. Template Version 12/10/2020 State of Washington Department of Ecology Page 16 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology GENERAL TERMS AND CONDITIONS For DEPARTMENT OF ECOLOGY GRANTS and LOANS 06/24/2021 Version 1.ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the"Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition." https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement.ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2.AMENDMENTS AND MODIFICATIONS This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No subsequent modification(s)or amendment(s)of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3.ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer,OCIO Policy no. 188, Accessibility(https://ocio.wa.gov/policy/accessibility)as it relates to"covered technology."This requirement applies to all products supplied under the Agreement,providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages,web-based applications,software systems,video and audio content,and electronic documents intended for publishing on Ecology's public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take all reasonable action to avoid,minimize,or mitigate adverse effects to archaeological and historic archaeological sites,historic buildings/structures,traditional cultural places,sacred sites,or other cultural resources,hereby referred to as Cultural Resources. The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered, disturbed,or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed prior to expenditure of Agreement funds as required by applicable State and Federal requirements. For state funded construction,demolition,or land acquisitions,comply with Governor Executive Order 21-02,Archaeological and Cultural Resources. Template Version 12/10/2020 State of Washington Department of Ecology Page 17 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN For projects with any federal involvement, comply with the National Historic Preservation Act of 1966(Section 106). b) If required by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing any project that involves field activities. ECOLOGY will provide the IDP form. RECIPIENT shall: Keep the IDP at the project site. Make the IDP readily available to anyone working at the project site. Discuss the IDP with staff,volunteers,and contractors working at the project site. Implement the IDP when Cultural Resources or human remains are found at the project site. c) If any Cultural Resources are found while conducting work under this Agreement,follow the protocol outlined in the project IDP. Immediately stop work and notify the ECOLOGY Program,who will notify the Department of Archaeology and Historic Preservation at(360)586-3065,any affected Tribe,and the local government. d) If any human remains are found while conducting work under this Agreement,follow the protocol outlined in the project IDP. Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,the Department of Archaeology and Historic Preservation at(360)790-1633,and then the ECOLOGY Program. e) Comply with RCW 27.53,RCW 27.44,and RCW 68.50.645,and all other applicable local,state,and federal laws protecting Cultural Resources and human remains. 5.ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,ECOLOGY,all affected local,state,or federal jurisdictions,and any interested individuals or groups. 7.COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9 form at website,https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration@ofm.wa.gov. h) ECOLOGY may,at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has been completed if,at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,as appropriate,or upon completion of an audit as specified herein. Template Version 12/10/2020 State of Washington Department of Ecology Page 18 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance,and other reports required by this Agreement.Failure to comply may result in delayed reimbursement. 8.COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal,state and local laws,orders,regulations,and permits related to this Agreement,including but not limited to: a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered modified to conform to that statute or rule of law. 9.CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility in the review,approval,or carrying out of this Agreement,shall not have any personal or financial interest,direct or indirect,nor affect the interest of any corporation,partnership,or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction,purchase of goods,equipment,services,and professional architectural and engineering services through a competitive process,if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal,fair,and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the review. Template Version 12/10/2020 State of Washington Department of Ecology Page 19 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN The decision of ECOLOGY from an appeal will be fmal and conclusive,unless within thirty(30)days from the date of such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal.The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute,the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan(QAPP)for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required,the RECIPIENT shall: Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY,unless ECOLOGY Quality Assurance(QA) officer or the Program QA coordinator instructs otherwise. Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004 Ecology Publication No.04-03-030). Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system(EIM),unless the ECOLOGY Program instructs otherwise.The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System(GIS)data is collected and processed.Guidelines for Creating and Accessing GIS Data are available at: https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards.RECIPIENT,when requested by ECOLOGY,shall provide copies to ECOLOGY of all final GIS data layers,imagery,related tables,raw data collection files,map products,and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington,and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the project described herein,except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 15. INDEPENDENT STATUS The employees,volunteers,or agents of each party who are engaged in the performance of this Agreement will continue to be employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other party. Template Version 12/10/2020 State of Washington Department of Ecology Page 20 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE) RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned WBE)businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation;however, the RECIPIENT is encouraged to take the following actions,when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE) 866-208-1064)and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order: (a)applicable federal and state statutes and regulations;(b) The Agreement;(c)Scope of Work;(d)Special Terms and Conditions;(e)Any provisions or terms incorporated herein by reference,including the Administrative Requirements for Recipients of Ecology Grants and Loans";(f)Ecology Funding Program Guidelines;and(g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested,RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten(10)business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested,RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible products developed. Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,videos,audio tapes,CDs,curriculum,posters,media announcements,or gadgets with a message,such as a refrigerator magnet,and any online communications,such as web pages,blogs,and twitter campaigns. If it is not practical to provide a copy,then the RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING Template Version 12/10/2020 State of Washington Department of Ecology Page 21 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City ofAubum Recipient Name: CITY OF AUBURN a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1 through September 30,and October 1 through December 31. Reports shall be submitted within thirty(30)days after the end of the quarter being reported. e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been approved by ECOLOGY,all financial,performance,and other reports required by the Agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive, and irrevocable license to reproduce,publish,recover,or otherwise use the material(s)or property,and to authorize others to use the same for federal,state,or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers,lectures,or seminars involving information supplied by ECOLOGY;or use logos,reports,maps,or other data in printed reports,signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials.ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement,in any manner ECOLOGY deems appropriate.ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants and Loans,"shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates,or abstracts,and attorney's opinions establishing that the land is free from any impediment,lien,or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment, property,or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition,purchase,or construction costs of such property. Template Version 12/10/2020 State of Washington Department of Ecology Page 22 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN 22. RECORDS,AUDITS,AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY,or by any duly authorized audit representative of the State of Washington, for a period of at least three(3)years after the final grant payment or loan repayment,or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,in order to monitor and evaluate performance,compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,and to this end the provisions of this Agreement are declared to be severable. 25. STATE ENVIRONMENTAL POLICY ACT(SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act(Chapter 43.21 C RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause,suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT.RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. Template Version 12/10/2020 State of Washington Department of Ecology Page 23 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN 27. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact meetings,and setting up recycling and composting programs. b) Purchasing may include such items as:sustainably produced products and services, EPEAT registered computers and imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products with reduced packaging,office products that are refillable,rechargeable,and recyclable, 100%post-consumer recycled paper,and toxic free products. For more suggestions visit ECOLOGY's web page,Green Purchasing, https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven(7)calendar days prior written notification to the RECIPIENT,at the sole discretion of ECOLOGY,for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work.ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in writing for commencement of work,or the time period defined within the Scope of Work. Non-Performance.The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails,in the opinion of ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement,and exercise any other rights under this Agreement. Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement,in whole or in part,for any reason when it is the best interest of ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds.ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state,federal or other sources is withdrawn,reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement,ECOLOGY,at its sole discretion,may elect to terminate the Agreement, in whole or part,or renegotiate the Agreement,subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension.Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no Template Version 12/10/2020 State of Washington Department of Ecology Page 24 of 24 Agreement No: SWMLSWFA-2021-AubuSW-00039 Project Title: IMP City of Auburn Recipient Name: CITY OF AUBURN event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any time,by mutual written agreement. d) In Event of Termination All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other materials prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds,identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. End of General Terms and Conditions Template Version 12/10/2020 AMENDMENT NO. 1 TO AGREEMENT NO. SWMLSWFA-2021-AubuSW-00039 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF AUBURN PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and CITY OF AUBURN (RECIPIENT) for the IMP City of Auburn (PROJECT). This amendment will move funds between Tasks. The total agreement budget remains the same at $133,681.33 (state share $100,261). New task budgets for each task: Task 1 Residential Recycling/Waste Prevention total budget decreases by $5,702.67 from $56,681.33 to $50,978.66 (and by $4,277 from $42,511 to $38,234 in state share). Task 2 Business Recycling/Waste Prevention total budget increases by $21,345.28 from $37,000 to $58,345.28 (and by $16,008.96 from $27,750 to $43,758.96 in state share). Task 3 CROP Recycling Operations total budget decreases by $15,642.61 from $40,000 to $24,357.39 (and by $11,731.96 from $30,000 to $18,268.04). The agreement scope of work and expected outcomes for all tasks remains the same. RECIPIENT underestimated the cost to achieve the expected outcomes for Task 2 and overestimated the cost to achieve the expected outcomes for Task 1 and Task 3. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: CHANGES TO THE BUDGET Funding Distribution EG220171 Funding Title:City of Auburn Title:Model Toxics Control Operating Account (MTCOA) Funding Effective Date: Funding Source: Funding Expiration Date:07/01/2021 06/30/2023 Funding Type:Grant Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 2 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 Type:State 100% Local Solid Waste Financial Assistance Funding Source %: Description: FDFund: Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? Approved State Indirect: 30% 25% No No No City of Auburn Task Total CROP Residential Recycling/Waste Prevention $50,978.66 CROP IMP Business Recycling/Waste Prevention $58,345.28 CROP Recycling Operations $24,357.39 Total: 133,681.33$ CHANGES TO SCOPE OF WORK Task Number:1 Task Cost: $50,978.66 Task Title:CROP Residential Recycling/Waste Prevention Task Description: RECIPIENT, with a consultant, will conduct residential outreach to promote waste reduction and recycling (WRR), with particular emphasis on multi-family properties to reduce contamination in recycling collection. RECIPIENT will conduct targeted contamination reduction outreach to at least three multi -family properties in the City of Auburn, totaling approximately 100 units. RECIPIENT will measure contamination reduced using a pre and post survey method described below. RECIPIENT will conduct additional outreach efforts which may include : •Producing WRR advertisements, flyers, and postcards. •Providing educational table displays, virtual training materials or workshops. •Staffing at City of Auburn (City) events related to promoting WRR. •Promoting participation in two community yard sales and monitoring an online map used by participants. •Working with the City’s contracted service provider on education and assistance for new Solid Waste Contract changes , including updating commercial customers on WRR services . Activities that go beyond the scope of materials management (such as management of wastes and toxics and the generation and Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 3 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 handling thereof) may be eligible up to the portion that relates to materials management. For example, if workshops discuss things like energy conservation , that is beyond the scope of materials management, and that portion would need to be removed from the reimbursement request for this task. EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: •RECIPIENT employee salaries and benefits including indirect costs . •Consultant costs to conduct Task work. •Costs to develop, print, and distribute educational and outreach materials. •Costs not listed here but pre-approved in writing by ECOLOGY. Costs not eligible for reimbursement: •Overtime compensation (all hours are calculated at the regular rate of pay). •Items intended as incentives or to giveaway that are not pre-approved in writing by ECOLOGY. •Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY. In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement, RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials, and must provide a draft copy for review and approval 10 business days prior to production and distribution of materials. Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same eligibility and reimbursement requirements as the RECIPIENT, and require ECOLOGY approval. Task Goal Statement: The goal of this task is to reduce negative environmental impacts of materials management. To this end, the task aims to promote waste reduction, reduce contamination, and increase recycling among residents, while bringing awareness to existing collection guidelines and programs, and inspiring residents to participate. Task Expected Outcome: With the Task Cost, RECIPIENT anticipates reducing recycling contamination by approximately 5 tons. RECIPIENT will conduct contamination reduction outreach to at least three multi -family properties, totaling approximately 100 units. To measure contamination reduction, a baseline measurement will be completed by a visual waste audit, viewing the recycle dumpster two times per week. Educational outreach will be provided to tenants after the initial baseline is completed and periodically throughout the program. RECIPIENT will complete a visual waste audit one time per month for 6 months (two quarters). RECIPIENT anticipates a 5% contamination reduction in recycling which equates to 96 pounds per multi-family unit per year. Estimating 100 units would be targeted would reduce contamination by 9,600 pounds (or 4.8 tons). Recipient Task Coordinator: Kathleen Edman Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 4 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 Deliverables Due DateDescriptionNumber 1.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. CHANGES TO SCOPE OF WORK Task Number:2 Task Cost: $58,345.28 Task Title:CROP IMP Business Recycling/Waste Prevention Task Description: RECIPIENT, with a consultant, will support the Auburn School District (ASD)'s continuing work to increase their diversion rate, reduce contamination of recycling and organics waste streams , and reduce overall waste. RECIPIENT will: •Provide waste reduction and recycling presentations to students. •Conduct a Milk Dispenser Pilot Program. •Conduct a Waste Reduction and Recycling Summer Camp program . RECIPIENT will provide the ASD Resource Conservation Manager (RCM) with advanced notice of the dates and locations of the classroom presentations. RECIPIENT also will coordinate with the RCM to increase waste prevention and recycling through the promotion of the King County Green Schools and Washington Green Schools programs . To measure the outcomes of this Task work, RECIPIENT will conduct waste audits to measure the waste reduced . EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: •RECIPIENT employee salaries and benefits including indirect costs . •Consultant costs to conduct Task work. •Development and production of program material including presentation props. •Supplies (gloves, tongs, etc.) for cafeteria waste audit checks and milk dispenser supplies including equipment and durable cups. •Costs not listed here but pre-approved in writing by ECOLOGY. Costs not eligible for reimbursement: •Overtime compensation (all hours are calculated at the regular rate of pay). •Items intended as incentives or to giveaway that are not pre-approved in writing by ECOLOGY. •Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY. In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement, RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials, and must provide a draft copy for review and Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 5 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 approval 10 business days prior to production and distribution of materials. Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same eligibility and reimbursement requirements as RECIPIENT, and require ECOLOGY approval. Task Goal Statement: The goal of this task is to reduce negative environmental impacts of materials management. To reach this goal, the task aims to increase waste reduction and recycling awareness in Auburn 's school students and staff, resulting in effective waste management behaviors both at home and school. Task Expected Outcome: With the Task Cost, RECIPIENT anticipates reducing recycling contamination by 39 tons and reducing waste by approximately 4 tons through the milk dispenser pilot program. To measure waste reduced : RECIPIENT will compare the quantities of milk cartons purchased before and after milk dispensers are installed at selected schools. To measure contamination reduction : RECIPIENT will gather information on the quantity of milk cartons purchased throughout the school year to estimate the weight of the total cartons that need to be disposed of (starting this year, milk cartons may no longer be recycled in ASD and so will become a contamination concern). RECIPIENT will gather waste sort information through spot check, conversations with custodians, and waste audits. Waste audits will convert milk carton volume to weight to estimate waste reduction . RECIPIENT will conduct three inspections at targeted schools to measure impact of education and outreach throughout the school year. The first check will establish the impact of labels and signs and custodial education; the second check will establish impacts of the previous outreach along with workshop outreach and education efforts for students , and the final check will include the previous tools and help to establish behavior change for students. Recipient Task Coordinator: Kathleen Edman Deliverables Due DateDescriptionNumber 2.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. CHANGES TO SCOPE OF WORK Task Number:3 Task Cost: $24,357.39 Task Title:CROP Recycling Operations Task Description: Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 6 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 RECIPIENT will support the operations, coordination, and promotion of collection events for items not typically collected in curbside recycling. Services may focus on collection and recycling (but is not limited to): tires, polystyrene foam, mattresses, specific (non-hazardous) electronics, clean scrap wood, branches and stumps, scrap metal, CFC-containing appliances, and secure document shredding. Work to be performed: •Organize, stage, and staff two neighborhood recycling events , including scheduling and paying vendors. •Advertisement of the event. •Distribution of the outreach materials at the event. •Responsible recycling, or disposing (such as for some hazardous waste) of the collected materials. •Calculating and reporting outcomes of each event to ECOLOGY. Who will perform it: •A contractor, in conjunction with any vendors hired or utilized by said contractor for final management of materials. •RECIPIENT employee intends to be minimally involved, performing basic oversight. EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: •RECIPIENT employee salaries and benefits including indirect costs . •Service provider, non-profit, or community organization costs for staffing collection , and ultimate recycling vendor costs. •Education and outreach materials specific to the Task . •Costs not listed here but pre-approved in writing by ECOLOGY. Costs not eligible for reimbursement: •Overtime compensation (all hours are calculated at the regular rate of pay). •Costs/products covered by existing product stewardship organizations (E-Cycle Washington, LightRecycle Washington, PaintCare, and Call2Recycle) and costs covered by new product stewardship organizations that are fully implemented during this agreement period. •Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY. RECIPIENT will credit the grant for revenue received from fees or sales of items this Task is directly supporting . Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same eligibility and reimbursement requirements as the RECIPIENT, and require ECOLOGY approval. In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement, RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials, and must provide a draft copy for review and approval 10 business days prior to production and distribution of materials. This Task includes recycling activity managed or performed by RECIPIENT at a recycling center such as a drop box location , or at another location. Disposal of any materials collected or advertised as collected for recycling or reuse or marketed for recycling or reuse under this Task is prohibited . RECIPIENT must immediately notify ECOLOGY when they become aware that disposal of materials collected for recycling occurred. ECOLOGY may deny new costs or require RECIPIENT to repay costs already reimbursed or both. Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 7 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 Task Goal Statement: The goal of this Task is to increase diversion from landfill and reduce illegal dumping by providing access to recycling for items that are banned from disposal or not typically recycled via routine curbside collection services. Task Expected Outcome: With the Task Cost, RECIPIENT anticipates collecting approximately 6 tons of materials total, of which 4 tons will be for recycling and 2 tons will be for organics. RECIPIENT will track the type and quantity of outcomes listed on the Spending Plan and Outcomes Data Collection form found within the EAGL database . Recipient Task Coordinator: Kathleen Edman Deliverables Due DateDescriptionNumber 3.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 8 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 Funding Distribution Summary Recipient / Ecology Share Funding Distribution Name Recipient Match %Recipient Share Ecology Share Total City of Auburn 25 %$$$33,420.33 100,261.00 133,681.33 Total 33,420.33 100,261.00 133,681.33$$$ Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 Page 9 of 9State of Washington Department of Ecology CITY OF AUBURN IMP City of Auburn Project Agreement No. SWMLSWFA-2021-AubuSW-00039 Washington State Department of Ecology Date Date Solid Waste Management Laurie Davies Nancy Backus Kendra Comeau City Attorney Date CITY OF AUBURN AUTHORIZING SIGNATURES All other terms and conditions of the original Agreement including any Amendments remain in full force and effect , except as expressly provided by this Amendment . The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 07/01/2021. IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Mayor By:By: Program Manager Template Approved to Form by Attorney General's Office Template Version 10/30/2015 DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 6/7/2023 6/7/20236/7/2023 Ecology Solid Waste Management EAGL Grant Document – Review and Approval Process Router for DocuSign This router helps to indicate completion of document routing steps in the signature process. When the designated individuals for each step have completed and submitted their initials in DocuSign, the next step in the signature workflow is automatically initiated. (Person to Receive in Order) Initial Date Grantee - Primary Recipient Contact Please review the document using the guidance in the email. When the document is ready for your organization’s signatures, please initial here. The document will then be routed to your organization’s authorized signatories. Ecology - Fund Coordinator Please review the document to confirm it is ready to be routed to the SWM Program Manager for Ecology signature. When ready, please initial here. Ecology - SWM SRS Administrative Assistant Please upload the signed document in EAGL using the guidance in the email. After the signed document is uploaded in EAGL, please initial here. DocuSign Envelope ID: 15C78AAF-782A-41D9-B423-90B594B01214 6/7/2023 6/7/2023 6/9/2023