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HomeMy WebLinkAbout5755 RESOLUTION NO. 5755 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AND ADMINISTER AN AGREEMENT ACCEPTING A GRANT FROM THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AND FEDERAL HIGHWAY ADMINISTRATION FOR THE LEA HILL SAFE ROUTES TO SCHOOL PROJECT WHEREAS, the City applied for, and has been awarded, a competitive grant to fund the Lea Hill Safe Routes to School Project (Project) that will design and construct improvements to the City's transportation systems; WHEREAS, the Project is included in the City's Transportation Improvement Program (TIP) as Lea Hill Safe Routes to School (N-11); WHEREAS, the total estimated grant funds awarded for the Project is approximately $782,477 and the total local match required is approximately $215,000 which are available from City funds as shown in the TIP. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. The Mayor is authorized to execute administer a grant agreement with the Washington State Transportation of Transportation for a total of$782,477 or any other amount authorized by WSDOT for the Project as long as local matching funds are available. Section 2. The Mayor is authorized to negotiate, enter, and administer agreements to spend the grant funds for the Project, and to implement other administrative procedures necessary to carry out the directives of this legislation. Resolution No. 5755 December 26, 2023 Page 1 Section 3. That this Resolution shall take effect and be in full force on passage and signatures. Dated and Signed this 2nd day of January, 2024. CITY OF AUBURN kok NANCY BA '''. S, MAYOR ATTEST: Shawn Campbell, City Clerk rowrirmw Harry v, A eting City Attorney Resolution No. 5755 December 26, 2023 Page 2 DocuSign Envelope ID:73EF8FFA-AFEO-4E22-9AD5-FFFE10E3AE5C 41106, Washington State Department of Transportation Local Programs State Funding Agency and Address Agreement City of Auburn Work by Public 25 W Main St Agencies • Auburn,WA 98001 Agreement Number Maximum Amount Authorized Location and Description of Work(See also Exhibit"A") $782,477 The Lea Hill Safe Routes to Schools will complete sidewalk gaps and . ............... install enhanced crosswalks on SE 304th Street and sidewalks on Participating Percentage Project Number 124th Avenue SE. 100% HLP-SR23(019) This AGREEMENT is made and entered into between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the"STATE," and the above named organization, hereinafter call the"AGENCY." WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Estimate of.Funding Type of Work (1) (2) (3) Estimated Total Estimated Agency Estimated Project Funds Funds State.Funds PE a.Agency $23,625.00 $23,625.00 b.Other Consultant $182,924:00 $135,171.00 $47,ro3.00 0.Other Permits/Ad Fees $5,000.00 $5,000.00 d.State Services $10,000.00 $10,000.00 e.Total PE Cost Estimatea+b+c+d ( ) $221549.00 $173,796.00 $47,753.00 Right of Way f.Agency g.Other h.Other _ i.State Services J.Total R/W Cost Estimate(f+g+h+i) $0.00 $0.00 $'0.00 Construction k.Contract I.Other m.Other n.Other o.Agency p.State Services q.Total CN Cost Estimate(k+l+m+n+o+p), $0.00 $0.00 $,0:00 r.Total Project Cost.Estimate(e+j+q) $221,549.00 $173,796.00 $47,753.00 DOT Form 140-087 Page 1 Revised 06/2022 DocuSign Envelope ID:73EF8FFA-AFE0-4E22-9AD5-FFFE10E3AE5C ., I IV General Legal Relations ` The AGENCY agrees to perform the above described work In accordance No liability shall attach to the AGENCY or the STATE by reason of with the Project Application attached hereto as"Exhibit A"and made a entering into this AGREEMENT except as expressly provided herein. part of this AGREEMENT. V Plans,specifications,and cost estimates shall be prepared by the Nondiscrimination AGENCY in accordance with the current State of Washington Standard The AGENCY agrees to comply with all applicable state and federal Specifications for Road,Bridge,and Municipal Construction and adopted laws,rules,and regulations pertaining to nondiscrimination and'agrees design standards,unless otherwise noted. The AGENCY will incorporate to require the same of all subcontractors providing services or performing the plans and specifications into the AGENCY's project and thereafter any work using funds provided under this AGREEMENT. advertise the resulting project for bid and,assuming bids are received VI and a contract is awarded,administer the contract,or if the project is of Venue a size which the AGENCY is authorized to perform with its own forces For the convenience of the parties to this AGREEMENT,it is agreed that under the laws of the State of Washington,the AGENCY may proceed any claims and/or causes of action which the AGENCY has against the with its own forces. STATE,growing out of this AGREEMENT or the project or program with All work performed under this AGREEMENT shall comply with the which it is concerned,shall be brought only in the Superior Court for applicable provisions of state law. Thurston County. II VII Payment Termination The STATE,in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this be performed by the AGENCY,agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE. shown above,up to the"MAXIMUM AMOUNT AUTHORIZED". The VIII , agency will comply with Governmental Accounting Auditing and Financial Final Report and Final Inspection Reporting Standards and applicable state law and local regulations, Within ninety(90)days following the completion of the project and policies and procedures. No payment will be made for work done prior to submission of the final billing for the project,a final report and/or final execution of this AGREEMENT. inspection shall be submitted to the Director,Highways&Local Programs Partial payments shall be made by the STATE,upon request of the containing the following information: AGENCY,to cover costs incurred. These payments are not to be more . frequent than one(1)per month. It is agreed that any such partial Non-Capital Projects payment will not constitute agreement as to the appropriateness of any 1. A description of the project or program. item and that,at the time of the final audit,all required adjustments.will 2: A summary of actual costs of the project or program. be made and reflected in a final payment.The AGENCY agrees to submit ` a final bill to the STATE within forty-five(45)days after the AGENCY has 3. An evaluation of the project or program. This should address completed work. aspects such as transportation and/or other benefits to the The AGENCY agrees that all costs in excess of the amount authorized public. and the AGENCY's matching funds shall be the responsibility of the capital'Projec s• . AGENCY. 1. Afinal inspection is required. • III Audit IX . The AGENCY agrees that an audit may be conducted by the STATE. Supplement During the progress of the work and for a period not less than three(3) This agreement may be modified or supplemented only in writing by years from the date of final payment to the AGENCY,the records and parties. accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records, • accounts,documents,or other data pertaining to the project will be . furnished upon request. If any litigation,claim,or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation,claim,or audit finding has been resolved even though such litigation,claim,or audit continues past the three-year retention period. IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT on the day and year last written below. AGENCY STATE Digitally signed by Stephanie Tax Stephanie Tax Date:2024.05.07 08:56:41-07'00' By: .,,,t.. By: Director,Local Programs Title: Mayor 4/22/2024 Date: Agency Date: :_ DOT Form 140-087 Page 2 Revised 06/2022 Exhibit Az7 A Project Summary HLP-SR23(019) Program:Safe Routes To School Date: May 2023 Agency:City of Auburn Project Title: Lea Hill SRTS Project Description:Crosswalks (includes pavement markings,advance stop bars,signs and illumination), rectangularrapid flashing beacon, pedestrian scale segment lighting/illumination,ADA curb ramps,sidewalk, planter strip,curb and gutter Detailed Project Description: west to east 1) On SE 304th Street between 116th Avenue SE and 1215t Place SE install a. Sidewalk—10'wide with curb and gutter(^'165' on the north side of the road from 116th Avenue SE to connect with existing sidewalk west of 117th Ct SE); b. Sidewalk—10'wide with curb and gutter(^'325'on the south side of the road from the pedestrian crossing of SE 304th St and 120th Ave SE to 121St PI SE). c. Additional or modified street lighting to light crosswalks to meet City standards and to meet the guidance in the FHWA primer on pedestrian scale lighting. 2) At the intersection of SE 304th St and 116th Ave SE install a. ADA curb ramp(1) on the NW corner -_- b. Pedestrian-crosswalk(1)-for the north leg of the intersection - c. Additional or modified street lighting to light crosswalks to meet City standards and to meet the guidance in the FHWA primer on pedestrian scale lighting. 3) At the intersection of SE 304th St and 120th Ave SE install a. RRFBs(2)to cross SE 304th St on the west leg of the intersection b. ADA curb ramps(2)for the west leg of the intersection c. Marked crosswalks (2),for the west and north legs of the intersection d. Additional or modified street lighting to light crosswalks to meet City standards and to meet the guidance in the FHWA primer on pedestrian scale lighting. 4) At the intersection of SE 304th St and 121St PI SE install a. Marked crosswalks (2)on the north and south legs of the intersection b. ADA curb ramp(1)on the southwest corner c. Additional or modified street lighting to light crosswalks to meet City standards and to meet the guidance in the FHWA primer on pedestrian scale lighting. 5) On 124th Avenue SE between 307th PI SE and SE 310th St install a. Sidewalk—10'wide,west side only(-400',one segment north of 308th PI SE and one segment from that intersection south to connect with existing sidewalk, replacing at • - grade curb-separated asphalt side-path with sidewalk,curb and gutter) b. Additional or modified street lighting to light crosswalks to meet City standards and to meet the guidance in the FHWA primer on pedestrian scale lighting. Page 1 of 2 Project Schedule: Begin PE 9/23 Environmental Documents Approved 03/24 Right-of-Way Approved N/A Estimated Contract Ad 10/24 Estimated Contract Award Date 12/24 Open to Traffic 12/25 Design Complete(Design-only projects) Project Cost and Award Amount: Phase Total Project Cost Amount Requested Amount Awarded Preliminary Engineering $221,549 $47,753. $47,753 Right-of-Way N/A N/A N/A Construction $775,928 $734,724 $734,724 Match $215,000 N/A N/A Total $997,477 $782,477 $782,477. Note: Local match is committed as shown above and may be applied in any of the project phases. If you agree to the project summary described above, please sign below and return to. h T.lojte cay! rrq k0wor 61'ianyttF2;Qi. Concurrence: I agree to the project summary described above. Approving Authority Name(Print): cob$ eeting,City Engineer Approving Authority Signature: 05/25/2023 Date: Page 2 of 2 Printed 12/26/2023 Lea Hill Safe Routes to Schools Project Map ceoat dbyCityofAuburneGlS • 4 - I , :Jacobse"nTree'": • . • = i ; Farm ..* x; :i .', fie:-,< • fir- -'':':_4" _— `,�I1, '; • SE 2cJGt1t 1Way • • • ,.fir. ---I , _ I - �_ • --- - .. -- _S 2,04.!h-St." - -- - -.-f--- _ --- • - - - -- SE3O4th-St __ -- -- ; --- Hazelwood Air,_ _ - , Elementary,� _ � >;;, ' Project Locations - _,. �- Y ;' a ;z y < i ' . N —r .-.. - - - - __ - - , . -.- T • Rainier' Lea'Hill 1 ;' Middle School . Elementary ' • Lea Mill S019tI1 sr.-_ SE Silt St_. } ' r it - ' 1 - SE=316th=St - -- --------- -_ ----- - • ! 1 ` . SE 316th Ply- - 1 _ I - a `� - ., 'sth-Way - • �1/ c • -- - 11•,: '.;' / it • I r" 1 f/t'. i 4 . I -` - • - _ - SF,„320th St - - 1 I , 'I+W v f Si _ ., - . • _ Information shown is for general reference 0 1500 3000 1: 18056 A purposes only and does not necessarily ft represent exact geographic or cartographic data as mapped.The City of Auburn makes no WGS84 Web Mercator(Auxiliary Sphere) warranty as to its accuracy.